Auburn City Council Minutes 8/12/2024
CITY COUNCIL MINUTES
August 12, 2024
REGULAR SESSION
A Regular Meeting of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, August 12, 2024 at 6:00 p.m. with Mayor Rachel Radell-Harris presiding and City Clerk Amy Lind recording the minutes.
CALL TO ORDER/ ROLL CALL
Council Members Present: Alice Dowdin Calvillo Sandra Amara, Mike Holmes, Michelle Sierra
Sammons, Rachel Radell-Harris
Council Members Absent: None
Staff Members Present: City Manager Sean Rabé, City Attorney Gary Bell, Public Works Director Mengil Deane, Community and Economic Development Director Jonathan Wright, Fire Chief John Rogers, Finance Director Gretchen Johnson, Human Resources Director Jennifer Leal, and Police Chief Kinnan.
CLOSED SESSION:
By consensus of the Council without objection, adjourned to a Closed Session:
1. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code, § 54957.6.) Name of City Negotiator Attending Closed Session: Lisa S. Charbonneau, Jennifer Leal, Sean Rabe
Employee Organization: All Bargaining Units
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code, § 54956.8)
Property Address: 209 Fairgate Road, Auburn, CA 95603 (Gold Country Fairgrounds)
Agency Negotiator: Sean Rabé, City Manager
Negotiating Parties: 20th District Agricultural Association; State of California; City of Auburn
Under Negotiation: Price and Terms of Payment
Report Out of Closed Session: Mayor Radell-Harris stated there is no reportable action.
Pledge of Allegiance
ADOPTION OF THE AGENDA
Auburn City Council Minutes 8/12/2024
The agenda was approved as presented by consensus of the Council.
CONSENT AGENDA:
Item 6, 11 and 15 were moved from the consent calendar for further discussion and separate vote.
1. Minutes
By Motion, approve the City Council Minutes of 6/10/2024, 6/17/2024, 6/24/2024 and 7/8/2024.
Appointments to the Endurance Capital Committee
By Resolution 24-92, approve 4 appointments to the Endurance Capital Committee.
ClearGov Budget & Transparency Software Purchase
By Resolution 24-93, approve the purchase of an annual subscription to ClearGov, a cloudbased Budget Cycle Management software, at $30,000 plus a one-time set-up fee of $8,775.
4. Side Letter Agreement with Auburn Employee Association (AEA) By Resolution 24-94, approve the side letter agreement with Auburn Employee Association (AEA) to provide temporary new leave to part time employees and a pilot program regarding scheduling for AEA members.
5. Side Letter Agreement with Auburn Public Safety Association (APSA)
By Resolution 24-95, approve the side letter agreement with Auburn Public Safety Association (APSA) to provide temporary new leave to APSA members.
Authorization to Accept funds from the Cannabis Tax Fund Grant Program (CTFGP)
Removed from the consent agenda, see item 16a.
Assignment and assumption of lease with consent of lessor By Resolution 24-96, approve the assignment and assumption of an airport ground lease with consent of lessor form DOUGLAS AND NANCY VAN HOWD, TRUSTEES OF THE VAN HOWD FAMILY TRUST, as
"Assignor" to Nyaco LLC as "Assignee" of the Ground Lease for "The Van Howd Hangar".
8. Bond Reduction for Canyon Creek Subdivision
By Resolution 24-97, approve a reduction in the bond for Canyon Creek Subdivision.
Second reading and adoption of an Ordinance revising Section 2 Auburn City Council Minutes 8/12/2024
100.71 of the Auburn Municipal Code - Defensible Space
Inspections: Requests and Disclosure
Conduct a second reading, by title only, and adopt Ordinance 24-04 revising section 100.71 of Chapter 100 of Title IX of the Auburn Municipal Code requiring defensible space inspections and disclosures prior to sale, exchange, or transfer of real property within Very High Fire Hazard Severity Zones (VHFHSZ).
10. 2023 Storm Drain Capital Improvement Project - Notice of Completion
By Resolution 24-98, authorize the Public Works Director to execute the Notice of Completion for the 2023 Storm Drain Capital Improvement Project.
11. 2024 Street Overlay Project - Environmental Determination and Permission to Advertise
Removed from the consent calendar; see item 16b.
12. Miscellaneous WWTP Improvements Project - Award of Contract and Environmental Determination
By Resolution 24-99:
1. Authorize the City Manager to execute a Construction Agreement plus contingency with LaFleur Engineering for the Miscellaneous WWTP Improvements Project in an amount not to exceed (with a 10% contingency) $108,001.30.
2. Find the Miscellaneous WWTP Improvements Project categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301 (Existing Facilities) and Section 15302 (Replacement or Reconstruction).
13. Professional Services Agreement for On-Call/City Engineering Services with Cartwright Nor Cal
By Resolution 24-100, authorize the City Manager to execute a rofessional Services Agreement (PSA) with Cartwright Nor Cal for On all/City Engineerina Servies
14. Street Sweeper Purchase
By Resolution 24-101, the City Council of the City of Auburn authorize for the Public Works Director to purchase a new street sweeper for maintenance operations.
15. Purchase of Two Electric Vans for the Transit Department Removed from the consent calendar; see item 16c.
16. Public Works - Vehicle Purchases
By Resolution 24-102, authorize the Public Works Director to:
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Purchase two (2) utility pickup trucks for sewer and wastewater treatment blant Operations; and Surplus vehicle SEW-13 in accordance with the City's surplus policies.
*** end of consent calendar ***
By MOTION, approve the consent calendar excluding items 6, 11 and 15.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Amara and approved by the
following roll call vote:
Ayes: Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
CONSENT ITEMS FORWARD:
16a. Authorization to Accept funds from the Cannabis Tax Fund Grant Program (CTFGP)
Police Chief Kinnan and City Manager Rabé addressed Council's questions.
Public comment: Rich Miller, American Alliance for Medical Cannabis.
By Resolution 24-103, approve and authorize the City Manager or his designee to accept the funds from the California Highway Patrol, : Fund Grant Program (CTFGP) in the amount of
$150,067.16
The motion was made by Council Member Holmes and seconded by Mayor Radell-Harris and approved by the following roll call vote:
Ayes: Dowdin Calvillo, Amara, Holmes, Sierra •Sammons, Radell- Harris
Noes: None
Absent: None
16b. 2024 Street Overlay Project - Environmental Determination and Permission to Advertise
Public Works Director Deane addressed Council's questions.
1. By Resolution 24-104, find the 2024 Street Overlay Project categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301 (Existing Facilities) and Section 15302 (Replacement or Reconstruction); and
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2. By MOTION, authorize the Public Works Director to advertise for the 2024 Street Overlay Project.
The motion was made by Council Member Amara and seconded by Council Member Dowdin Calvillo and approved by the following roll call vote:
Ayes: Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
16c. Purchase of Two Electric Vans for the Transit Department Public Works Director Deane addressed Council's questions.
Public comment: Dan Watson
Resolution 24-105, authorize the Public Works Director to purchase two (2) electric vans for the Transit Department.
The motion was made by Council Member Amara and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes: Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
PUBLIC COMMENT:
Jamie Ross, spoke about National Night Out and Kidzapolooza.
Fire Chief Rogers introduced Battalion Chief Matt McCarthy.
Peggy Meadows, spoke about her experience calling the City, and being unable to reach anyone.
Dan Watson, spoke his positive experience about contacting Director Deane.
PUBLIC HEARINGS:
17. Aeolia Sewer Assessment
Mayor Radell-Harris opened the public hearing.
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Staff provided a presentation.
Public comment: Peggy Meadows, Jackie Silverman (on behalf of Eric Comstock) and Mark Meadows.
The public hearing was closed and the City Clerk opened and tabulated ballots. There are 11 properties to be assessed. 10 ballots were received; 8 were in favor, 2 were opposed. It was confirmed a majority of the property owners approved the assessment.
By Resolution 24-106, approve the sewer line project and the assessment to fund the project.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Amara and approved by the
following roll call vote:
Ayes: Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
18. Sewer Rate Study Update Adoption
Staff provided a presentation.
Mayor Radell-Harris opened the public hearing.
Public comment: Peggy Meadows and Dan Watson.
Mayor Radell-Harris closed the public hearing.
The City Clerk announced there are 5,842 sewer service accounts within the city; the number written protests received and tallied was 12 and does not constitute a majority protest.
By Resolution 24-107, establish the new sewer service charges and sewer connection charges.
The motion was made by Council Member Amara and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes: Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
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COUNCIL BUSINESS:
Domes Infill Acceleration Project
Council received a report by AECOM regarding the City's infill acceleration project at the Placer County Domes (presentation available in record); no action was taken.
20. Reestablishment of Auburn Youth Commission
Mayor Radell-Harris presented this item. She requested a revision to the resolution to remove specific organizations to encompass all youth. There was also a revision made to remove the commission expiration date. The word "ministry" was removed as an organization. Mayor Radell-Harris has By revised Resolution 24-108, re-establish a Youth Advisory Commission as a nine member (plus one Council Member) city commission and that will be an advisory body to the City Council.
The motion was made by Mayor Radell-Harris and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes: Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
REPORTS:
21. City Manager Report
City Manager Rabé provided a report to Council.
City Council Committee Reports
City Council Members reported on their appointed committee and commission meetings.
ADJOURNMENT
Mayor Radell-Harris adjourned the meeting without vote and by unanimous consent at 8:42 p.m.
Rachel Radell-Harris, Mayor
And
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