Auburn City Council Minutes 9/23/2024
CITY COUNCIL MINUTES
September 23, 2024
REGULAR SESSION
A Regular Meeting of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, September 23, 2024 at 6:00 p.m. with Vice Mayor Sandy Amara presiding and City Clerk Amy Lind recording the minutes.
CALL TO ORDER/ ROLL CALL
Council Members Present: Alice Dowdin Calvillo, Sandra Amara, Mike Holmes, Michelle Sierra
Sammons, Rachel Radell-Harris (via
Zoom)
Council Members Absent: None
Staff Members Present: City Manager Sean Rabé, City Attorney Gary Bell, Public Works Director Mengil Deane, Community and Economic Development Director Jonathan Wright, Fire Chief John Rogers, Finance Director Gretchen Johnson, Human Resources Director Jennifer Leal, and Police Chief Kinnan.
PLEDGE OF ALLEGIANCE
CLOSED SESSION:
By consensus of the Council without objection, adjourn to a Closed Session:
CONFERENCE WITH LEGAL COUNSEL; INITIATION OF LITIGATION (Gov. Code, § 54956.9, subd. (d)(4).)
Number of Potential Cases: 1
2. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code, § 54957.6.) Name of City Negotiator Attending Closed Session: Lisa S. Charbonneau, Jennifer Leal, Sean Rabe
Employee Organization: All Bargaining Units
Report Out of Closed Session: Vice Mayor Amara stated there was no reportable action.
CALL TO ORDER REGULAR SESSION & ROLL CALL
PLEDGE OF ALLEGIANCE
Auburn City Council Minutes 9/23/2024
The City Clerk confirmed with Mayor Radell-Harris that there was no one 18 years or older in the room with her at her remote location and stated all votes will be taken by roll call.
MAYORS COMMENDATION/ PROCLAMATION/ ACKNOWLEDGEMENTS
Proclamation for Drive Electric Week
Proclamation for Fire Prevention Week
ADOPTION OF THE AGENDA
The agenda was approved as presented by roll call of the Council.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell-Harris Noes: None
Absent: None
CONSENT AGENDA:
Items 2, 3, 4, and 5 were removed from the consent calendar for further discussion and separate vote.
1. Minutes
By Motion, approve City Council Meeting Minutes of 8/12/2024 and 8/15/2024.
2. Appointments to the Economic Development Commission
Removed from the consent calendar; see item 5a.
3. Approval of Warrants Paid - June through August 2024 Removed from the consent calendar; see item 5b.
4. Employment Agreement for Interim Chief of Police
Removed from the consent calendar; see item 5c.
5. 2024/2025 - Street Overlay Project - Award of Contract Removed from the consent calendar; see item 5d.
*** end of consent calendar ***
By Motion, approve the consent calendar excluding items 2, 3, 4 and 5 (item 1 only).
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Holmes and approved by the
following roll call vote:
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Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
CONSENT ITEMS FORWARD:
5a. Appointments to the Economic Development Commission Council Member Amara highlighted the appointees to the Commission.
By Resolution 24-119, approve the appointment of Monique Hall, Candice Hile, Jamie Ross and Jerry Picaman to the Economic Development Commission.
The motion was made by Council Member Amara and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
Approval of Warrants Paid - June through August 2024
Council Member Sierra-Sammons asked for additional information in these reports. Discussion followed.
By Resolution 24-120, approve accounts payable warrants paid from June 2024 to August 2024.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Holmes and approved by the
following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
5c. Employment Agreement for Interim Chief of Police
City Manager Rabé introduced Mr. Stec and detailed the agreement.
By Resolution 24-121, approve an employment agreement for Interim Chief of Police services.
The motion was made by Council Member Holmes and seconded by Council Member Dowdin Calvillo and approved by the following roll call vote:
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Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
5d. 2024/2025 - Street Overlay Project - Award of Contract Council Member Dowdin Calvillo noted no general funds are being used on this project.
By Resolution 24-122, authorize the City Manager to execute a Construction Agreement plus contingency with All Phase Construction, Inc. for the 2024/2025 - Street Overlay Project in an amount not to exceed (with a 10% contingency) $816,625.70.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Holmes and approved by the
following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
PUBLIC COMMENT:
Council Member Sierra-Sammons spoke about the Electric Vehicle Plug In Event.
Michele Tuggle, Interim CEO of the Auburn Chamber of Commerce, spoke about past and upcoming Chamber events.
PUBLIC HEARINGS
Authorization to Execute an Energy Services Contract with Schneider Electric & Environmental Determination
The public hearing was opened. A presentation by staff was conducted.
Public comment: Glen Kramer.
By Resolution 24-123, authorize the City Manager to enter into an agreement with Schneider Electric for energy services at City-owned facilities, with amendments to: Article 3, to add section 3.3.4 as discussed to amend text and add two sentences ("if not withstanding any other provision of the agreement, if a construction phase notice is issued" and amend "and/or Fire station"), amendment to proposed project timeline so 4 Auburn City Council Minutes 9/23/2024
that the city will be reviewing the audit report at the October 28" meeting, and the design will be heard at a meeting in November or December and review the scope of construction (if moving forward) at the January 27, 2025 meeting and the final amendment to the audit phase and design phase of the contract, as they refer to the audit fee and design fee, to reflect exhibit C (remove exhibit D altogether (typo)) which will be an amendment to reflect that the audit fee is $100,000 and the design fee is $0; and
Find the Energy Services Project categorically exempt from the California Environmental Quality Act (CEQA) per Sections 15301 (Existing Facilities), 15302 (Replacement or Reconstruction), 15306 (information collection), 15307(protection of natural resources), and 15308 (protection of the environment).
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Holmes and approved by the
following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
COUNCIL BUSINESS:
7. PCTPA Presentation - County Wide Active Transportation Plan and Annual Unmet Transit Needs Assessment
Council received an update by Placer County Transportation Planning Agency (PCTPA). Presentation available in the record.
Public comment: Kelley Davis.
8. Almost Free to All Presentation
Council received a presentation from Almost Free to All Board on the ongoing renovation of the Carnegie Library.
9. FY 2023-24 Fiscal Year-End Status Update - General Fund Council received a presentation of the FY 2023-24 preliminary fiscal year- end results for the General Fund
REPORTS:
10. City Manager Report
City Manager Rabé provided a report to Council.
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11. City Council Committee Reports
City Council Members reported on their appointed committee and commission meetings.
ADJOURNMENT
Mayor Radell-Harris adjourned the meeting without vote and by unanimous consent at 8:46 p.m.
Rachel Radell-Harris, Mayo
Anne cord