CITY COUNCIL MINUTES
November 18, 2024
SPECIAL SESSION
A Special Session of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, November 18, 2024 at 6:00 p.m. with Vice Mayor Amara presiding and City Clerk Amy Lind recording the minutes.
CALL TO ORDER/ ROLL CALL
Council Members Present: Alice Dowdin Calvillo, Sandra Amara, Mike Holmes, Michelle Sierra
Sammons, Rachel Radell-Harris
(teleconferenced in)
Council Members Absent: None
Staff Members Present: City Manager Sean Rabé, City Attorney Gary Bell, Public Works Director Mengil Deane, Community and Economic Development Director Jonathan Wright, Fire Chief John Rogers, City Treasurer Donna Silva, Finance Director Gretchen Johnson, Human Resources Director Jennifer Leal, Police Lt. Tucker Huey and Interim Police Chief Ted Stec.
CLOSED SESSION:
By consensus of the Council without objection, adjourn to a Closed Session:
1. CONFERENCE WITH LEGAL COUNSEL; INITIATION OF LITIGATION (Gov. Code, § 54956.9, suba. (d) (4).)
Number of Potential Cases: One
2. 2. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code, § 54957.6.) Name of City Negotiator Attending Closed Session: Lisa S. Charbonneau, Jennifer Leal, Sean Rabe
Employee Organization: All Bargaining Units
Report Out of Closed Session: Vice Mayor Amara reported that Council authorized the initiation of litigation and names of parties will be disclosable upon request if and when the parties are served.
CALL TO ORDER/ ROLL CALL
PLEDGE OF ALLEGIANCE
MAYORS COMMENDATION/ PROCLAMATION/ ACKNOWLEDGEMENTS
Auburn Garden Club 90th Anniversary
ADOPTION OF THE AGENDA
The agenda was approved as presented by the consensus of the Council.
CONSENT AGENDA:
Items 1 and 7 were removed from the consent calendar.
1. Standard Office Lease Form - Airport
Removed from the consent calendar; see item 8a.
2. Reamer Street - Sinkhole Repair Project - Award of Contract and Environmental Determination
By Resolution 24-132:
1. Authorize the City Manager to execute a Construction Agreement plus contingency with ARB, Inc. for the Reamer Street - Sinkhole Repair Project in an
amount not to exceed (with a 10% contingency) $149,589.00.
2. Find the Reamer Street - Sinkhole Repair Project categorically exempt from the
California Environmental Quality Act (CEQA) per Section 15301 (Existing
3. Shale Ridge V-Ditch Remediation Project - Notice of Completion By Resolution 24-133, authorize the Public Works Director to execute the Notice of Completion for the Shale Ridge V-Ditch Remediation Project.
4. Professional Services Agreement, Trihydro Corporation, Amendment No.6
By Resolution 24-134, authorize the City Manager to execute a Professional Services Agreement, Amendment No.6, with Trihydro Corporation for a total contract amount not to exceed $156,282.00, for compliance measures at the Closed Landfill.
5. Miscellaneous WWTP Improvements Project - Notice of Completion By Resolution 24-135, authorize the Public Works Director to execute the Notice of Completion for the Miscellaneous WWTP Improvements Project.
6. Six Month Extension of Franchise Agreement with Recology Auburn Placer for Solid Waste Collection
By Resolution 24-136, authorize the City Manager to execute an amendment extending the term of the existing franchise agreement by and between the City and Recology Auburn Placer by six months to complete ongoing negotiations.
7. Subaward from the Supporting Small, Rural, and Tribal Law Enforcement Agency Body- Worn Camera Policy and Implementation Program
Removed from the consent calendar; see item 8b.
8. Report of Investments - Quarter Ending September 30, 2024 Receive, review, and file the City of Auburn Investment Report for the quarter ending September 30, 2024.
*** end of consent calendar ***
By Motion, approve the consent calendar, excluding items 1 and 7.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Holmes and approved by the
following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
CONSENT ITEMS FORWARD:
8a. Standard Office Lease Form - Airport
By Resolution 24-137, adopt a standard office lease form for City owned office space in the terminal building at the Auburn Airport and place signing authority with the City Manager or their designee.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Holmes and approved by the
following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
8b. Subaward from the Supporting Small, Rural, and Tribal Law Enforcement Agency Body- Worn Camera Policy and Implementation Program
By Resolution 24-138, authorize the City Manager or his designee to sign and accept the subaward from the Supporting Small, Rural, and Tribal _aw Enforcement Agency Body-Worn Camera Policy and Implementatior rogram (SRTBWC) and enter a service agreement with Axon to provide Body-Worn Cameras (BWC's).
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Amara and approved by the
following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
PUBLIC COMMENT:
Council Member Holmes reported that the U.S. flag is now flying at the Maidu Station. He also spoke of concerns related to traffic issues.
Mayor Radell-Harris thanked Public Works for the work on the Maidu road project.
Council Member Dowdin Calvillo announced today is Cheryl Maki's birthday.
COUNCIL BUSINESS:
9. Arts Council RFP for Highway 49 Roundabout Art
City Manager Rabé presented this item, and Arts Commissioner April Maynard provided additional input on the art proposal for the roundabout.
The Council engaged in a discussion covering the timeline, funding, roundabout completion, and submitted proposals.
By Motion, authorize the release of a Request for Proposals for public artwork in the Highway 49 roundabout.
The motion was made by Council Member Holmes and seconded by Council Member Sierra-Sammons and approved by the following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
10. Issuance of Design Phase Notice to Proceed under Agreement for Turnkey Design and Construction Services with Schneider Electric Public Works Manager Deane presented this item and stated that staff is recommending Option 1 (available in staff report). Schneider Electric staff provided a program overview.
Public Comment: Michael Lehmberg, Chair of Sustainability Advisory Committee.
City Attorney Bell informed the Council that there were two versions of Exhibit A and recommended combining the documents.
By Resolution 24-139, issue the Design Phase Notice to Proceed under Article 2 of the Agreement for Turnkey Design and Construction Services with Schneider Electric for option 1.
The motion was made by Council Member Amara and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
REPORTS:
11. City Manager Report
City Manager Rabé presented a report to the Council, providing updates and information on relevant matters.
12. City Council Committee Reports
City Council Members provided reports on the meetings of their respective appointed committees and commissions.
ADJOURNMENT
Mayor Radell-Harris adjourned the meeting without vote and by unanimous consent at 7:59 p.m.
Rachel Radell-Harris, Mayor
umistind
Amy Lind City Clerk