Auburn City Council Minutes 2/24/2025
CITY COUNCIL MINUTES
February 24, 2025
REGULAR SESSION
A Regular Meeting of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, February 24, 2025 at 6:00 p.m. with Mayor Sandra Amara presiding and City Clerk Amy Lind recording the minutes.
CALL TO ORDER/ ROLL CALL
Council Members Present: Rachel Radell-Harris, Kelley Davis, Alice Dowdin Calvillo, Mike Holmes,
Sandra Amara
Council Members Absent: None
Staff Members Present: City Manager Sean Rabé, City Attorney Gary Bell, Public Works Director Mengil Deane, Community and Economic Development Director Jonathan Wright, Fire Chief John Rogers, Finance Director Gretchen Johnson, Police Sgt. Neri and Police Lt. Bryan Morrison.
CLOSED SESSION:
By consensus of the Council without objection, adjourn to a Closed Session:
CONFERENCE WITH LEGAL COUNSEL; ANTICIPATED LITIGATION
(Gov. Code, § 54956.9, subd. (d) (2).)
A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, based on the below-described existing facts and circumstances, there is a significant exposure to litigation against the City:
Facts and circumstances that might result in litigation but which the City believes are not yet known to potential plaintiff or plaintiffs. (Gov. Code, § 54956.9, subd. (e) (1).)
Number of Potential Cases: One
Report Out of Closed Session:
Mayor Amara stated there was no reportable action.
CALL TO ORDER /ROLL CALL
PLEDGE OF ALLEGIANCE
MAYORS COMMENDATION/ PROCLAMATION/ ACKNOWLEDGEMENTS
Women in Construction Week/ March 2-8, 2025
Auburn City Council Minutes 2/24/2025
ADOPTION OF THE AGENDA
Item 8 was moved to be heard first under Council Business, and the remainder of the agenda was adopted as presented.
CONSENT AGENDA:
1. Appointment to the Sustainability Advisory Committee By Resolution 25-16, appoint Geoff Davis to the Sustainability Advisory Committee (SAC).
2. Depoe Bay Public Parking Lot Rehabilitation Project - Award of Contract and Environmental Determination
By Resolution 25-17, authorize the City Manager to execute a Construction Agreement plus contingency with Baldoni Construction Service, Inc. for the Depoe Bay Public Parking Lot Rehabilitation Project in an amount not to exceed (with a 10% contingency) $48,372.50; and By Resolution 25-18, find the Depoe Bay Public Parking Lot Rehabilitation Project categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301 (Existing Facilities) and Section 15302 (Replacement or Reconstruction).
3. Standby Generator Purchase for the Police Department By Resolution 25-19, approve the purchase of a replacement standby generator for the Police Department, in an amount not to exceed $57,436.00.
4. Center Street Manhole Installation Project - Award of Contract and Environmental Determination
By Resolution 25-20, Authorize the City Manager to execute a Construction Agreement plus contingency with Gabe Mendez, Inc. for the Center Street Manhole Installation Project in an amount not to exceed (with a 10% contingency) $61,545.00; and
By Resolution 25-21, find the Center Street Manhole Installation Project categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301 (Existing Facilities) and Section 15302 (Replacement or Reconstruction).
*** end of consent calendar ***
By Motion, approve the consent calendar.
The motion was made by Council Member Radell-Harris and seconded by Council Member Dowdin Calvillo and approved by the following roll call vote:
Ayes: Radell-Harris, Davis, Dowdin Calvillo, Holmes, Amara Noes: None
Absent: None
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PUBLIC COMMENT:
Mayor Amara invited the public to the upcoming General Plan workshop.
Council Member Radell-Harris thanked the staff at the Wastewater Treatment Plant (WWTP) for a recent tour with the Youth Advisory Commission.
Council Member Holmes spoke about grants for historical buildings in Auburn.
Council Member Davis invited the public to an upcoming PARC event.
Mike Costa, PCTPA, spoke about the Short-Range Transit Plan and directed the public to take the survey available on their website.
Jerri Bray, Auburn Moose Lodge, addressed public comments by neighbors of the Lodge at the last meeting and spoke of the mission of the Moose Lodge Organization.
Layla Shackner, Auburn Moose Lodge, spoke about the Moose Lodge as a charitable organization run by volunteers in the community.
Harley Don, VP of Auburn Moose Lodge, addressed concern over public comments by neighbors of the Lodge at the last meeting. He spoke about interactions with neighbors from one nearby property.
COUNCIL BUSINESS:
(formerly 8). Request for Addition to Auburn Arts Commission RFP for Highway 49 Roundabout Art
Council Member Radell-Harris spoke about the separation of the art project and city signage. She said there is no action needed on this item; and that staff is working on the signage portion.
5. Presentation of the FY 2023-24 Audited Comprehensive Financial Report (ACFR) and Single Audit
Council received a presentation from James Ramsey, Partner with the City of Auburn's audit services firm, Eide Bailly, LLP, on the FY 2023-24 Audited Comprehensive Financial Report (ACFR) and Single Audit.
6. Fiscal Year 2024-25 Mid-Year (Q2) Financial Update
Finance Director Gretchen Johnson provided a presentation of the FY 2024-25 Mid-Year Financial Update.
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Council member questions and comments followed.
By Resolution 25-22, approve FY 2024-25 Mid-Year (Q2) budget adjustments to:
a. Increase appropriation for revenue in the General Fund by $644,567 and separately $1,230,554 to recognize remaining ARPA revenue for a total of $21,598,290;
b. Increase the appropriation for expenditures in the General Fund by $190,890 to a total of $21,177,898;
c. Set the General Fund Reserves at $5,908,583;
d. Increase revenue appropriations by $500,777 and increase expenditure appropriations by $1,315,198 in total for the Airport and Sewer Enterprise Funds, and Special Revenue Funds; and,
e. Adjust City's Position Allocation List to reflect the FY 2024-25 budget adjustments.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Holmes and approved by the
following roll call vote:
Ayes: Radell-Harris, Davis, Dowdin Calvillo, Holmes, Amara Noes: None
Absent: None
*** Council recessed for 5 minutes ***
7. Review of 75% Cost Recovery Fee Schedule for Building and Planning Services
Community and Economic Development Director Wright presented this item. The presentation is available in the record.
By Motion, direct staff to bring back a public hearing with the revised fee schedule to reflect 75% cost recovery, with the exception of item 8 and 9 (to be $1000) item 10 (to be $400) and item 22 (to be $750).
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Holmes and approved by the
following roll call vote:
Ayes: Radell-Harris, Davis, Dowdin Calvillo, Holmes, Amara Noes: None
Absent: None
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8. Request for Addition to Auburn Arts Commission RFP for Highway 49 Roundabout Art
Moved to first item on Council Business.
REPORTS:
9. City Manager Report
City Manager Rabé presented a report to the Council, providing updates and information on relevant matters.
10. Future Agenda Items
None
11. City Council Committee Reports
None
ADJOURNMENT
Mayor Amara adjourned the meeting without vote and by unanimous consent at 8:12 p.m.
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