Auburn City Council Minutes 12/08/2025
CITY COUNCIL MINUTES
December 8, 2025
REGULAR SESSION
A Regular Meeting of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, December 8, 2025 at 6:00 p.m. with Mayor Kelley Davis presiding and City Clerk Amy Lind recording the minutes.
CALL TO ORDER/ ROLL CALL
Council Members Present: Sandra Amara, Alice Dowdin Calvillo Mike Holmes, Rachel Radell-Harris,
Kelley Davis
Council Members Absent: None
Staff Members Present: City Manager Sean Rabé, City Attorney Gary Bell, Public Works Director Mengil Deane, Economic Development Director Jonathan Wright, Fire Chief John Rogers, Planning Director Tia Klumpp, Senior Building Inspector Michael Pinola, Human Resources Director Jennifer Leal, and Police Chief Bryan Morrison.
CLOSED SESSION:
By consensus of the Council without objection, adjourn to a Closed Session:
1. CONFERENCE WITH LEGAL COUNSEL; INITIATION OF LITIGATION (Gov. Code, § 54956.9, subd. (d)(4).)
Number of Potential Cases: One
Report Out of Closed Session: City Attorney Bell reported that the Council voted unanimously to initiate litigation. Once commenced, the particulars of the case will be available upon request.
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
MAYORS COMMENDATION/ PROCLAMATION/ ACKNOWLEDGEMENTS
Certificate for Council Member Mike Holmes
Homeless Person' Memorial Day Proclamation
ADOPTION OF THE AGENDA
The agenda was adopted as presented by consensus of the Council.
Auburn City Council Minutes 12/08/2025
CONSENT AGENDA:
1. Minutes
By motion, approve the City Council minutes of 10/13/2025, 10/27/2025, 11/10/2025 and 12/1/2025.
2. Appointment to Placer County Mosquito and Vector Control District By motion, reappoint resident Sandy Bendorf to the Placer County Mosquito and Vector Control District as Auburn's representative.
3. Report of Investment - Quarter Ending September 30, 2025 Receive, review, and file the City of Auburn Investment Report for the quarter ending September 30, 2025.
4. Financial Policies: Charge-Out Rate Policy and Cost Allocation Policy By Resolution 25-108, approve the City's Charge-Out Rate Policy to establish an administrative procedure for billing out the cost of City services provided to external entities.
By Resolution 25-109, approve the City's Cost Allocation Policy to establish an administrative procedure for the allocation of central service department costs to non-general fund departments.
5. Taxiway A Rehabilitation Design Grant Application
By Resolution 25-110, authorize the submission of a grant application to the Federal Aviation Administration (FAA) and California Department of Transportation (Caltrans) for the Auburn Municipal Airport Taxiway A Rehabilitation Design Grant, and authorize the City Manager to execute all related documents, including a Notice to Proceed with Mead & Hunt, Inc., for the design work once grant funds have been awarded; By motion, approve a FY 2025-26 budget adjustment for the Airport Fund to add $274,639 in new expenditures and grant funds.
6. Grant Funding to Perform a Wildlife Hazard Site Visit (WHSV) at the Auburn Municipal Airport
By Resolution 25-111, authorize the submission of a grant application to the Federal Aviation Administration (FAA) and the California Department of Transportation (Caltrans) for the Auburn Municipal Airport Wildlife Hazard Site Visit (WHSV) Grant, authorize the City Manager to execute all documents necessary to obtain and expend the grant funds, and authorize issuance of a Notice to Proceed to Mead & Hunt, the City's on- call Airport Consultant; and
By motion, approve a FY 2025-26 budget adjustment for the Airport Fund to add $28,877 in new expenditures and grant funds.
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7. Assignment of Airport Ground Lease for Hangar 118
By Resolution 25-112, approve the assignment of a ground lease for Hangar 118 at the Auburn Airport.
8. Reclassification of One Battalion Chief to Assistant Fire Chief with New Job Description and Salary Range
By Resolution 25-113, approve the reclassification of one current Battalion Chief to Assistant Fire Chief with a new job description and assign a salary range for the position.
9. Police Department Reclassification and Reallocation Plan By Resolution 25-114, approve the reclassification one Police Sergeant position to a Police Lieutenant position, the Administrative Assistant position to a Records and Dispatch Supervisor position, and the Police Trainee position to a Police Officer position.
10. Review and Approval of Emergency Contracting for Public Project & Environmental Determination
By Motion, determine - by a four-fifths vote - that there is a need for emergency action to contract for a public project at the intersection of 320 Oak View court and 305 Live Oak Street; and
By Resolution 25-115, Find the Emergency Sewer Collection System Repair Project categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301 (Existing Facilities); Section 15302 (Replacement of Reconstruction); and Section 15303 (New Construction and Conversion of Small Structures).
11. Amendment to Professional Services Agreement with NEXGEN Utility Management, Inc for FY 25/26 to 26/27 Sewer System Design and Construction Management
By Resolution 25-116, authorize Contract Amendment No. 4 with NEXGEN Utility Management to provide engineering services for the City's adopted Sanitary Sewer CIP in FY 25/26 & 26/27.
*** end of consent calendar ***
By Motion, approve the consent calendar.
The motion was made by Council Member Amara and seconded by Council Member Radell-Harris and approved by the following roll call vote:
Ayes: Amara, Dowdin Calvillo, Holmes, Radell-Harris, Davis Noes:
Absent:
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PUBLIC COMMENT:
Mayor Davis wished Happy Birthday to Council Member Radell-Harris. She recognized the Chamber of Commerce for the successful light parade. She announced upcoming events in Auburn.
Council Member Radell-Harris recognized the leadership groups from local elementary schools for their Local Heroes Program. Council Member Amara echoed these remarks.
COUNCIL BUSINESS:
12. Vacant Commercial Building Workshop Update
Council received an update from Economic Development Director Wright regarding the vacant commercial building workshop of October 30, 2025.
REPORTS:
13. City Manager Report
City Manager Rabé presented a report to the Council, providing updates and information on relevant matters.
14. Future Agenda Items
None
15. City Council Committee Reports
City Council Members provided reports on the meetings of their respective appointed committees and commissions.
ADJOURNMENT
Mayor Amara adjourned the meeting without objection at 6:42 p.m.
Kelley Davis, Mayo
Ames
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