AVALON CITY COUNCIL MEETING WHICH WILL ALSO INCLUDE
A MEETING OF THE CITY COUNCIL ACTING AS
THE AVALON MUNICIPAL HOSPITAL BOARD OF TRUSTEES
TUESDAY, MARCH 15, 2022 - 5:00 P.M.
410 AVALON CANYON ROAD
THIS VIRTUAL MEETING IS HELD PURSUANT TO AB 361
AGENDA
In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact Denise Radde, City Clerk (310) 510-0220. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35 102-35.104 ADA Title II). All public records relating to an agenda item on this agenda are available for the public inspection at the time the records are distributed to all, or a majority of all, members of the City Council Such records shall be available at City Hall located at 410 Avalon Canyon Rd Due to health recommendations from the Center for Disease Control and State of California Division of Occupational Safety and Health (Cal/OSHA), and the declared state of emergency wherein social distancing measures have been imposed or recommended, the CITY OF AVALON'S CITY COUNCIL and PLANNING COMMISSION MEETINGS SHALL GENERALLY BE AVAILABLE TO THE PUBLIC REMOTELY. The general public may attend the meeting in the Council Chambers however must adhere to social distancing requirements and wear a mask or face covering at all times. The public is encouraged to watch and participate from the safety of their homes while practicing social distancing.
Council Chambers are open to a maximum 30 members of the general public. Once the Council Chambers reach maximum occupancy, the general public may participate in Oral Communication and address the City Council on an agenda item in person by waiting in the City Hall Court Yard and entering the Chambers one at a time at the appropriate time. No one will be admitted into the Council Chambers who is ill or exhibiting symptoms of COVID-19. All individuals entering the Council Chambers must wear a mask or face covering at all times. Additionally, the general public may participate in Ora Communication and address the City Council on an agenda items by providing comments via e- Comment. Please use the link below to provide comments via e-Comment The meeting can be viewed:
On local cable: Catalina Broadband Solutions channel 3
Streaming Online: www.cityofavalon.com/meetings
*Streaming on Facebook Live: www.facebook.com/CityOfAvalonOfficial To submit comments using eComment, please follow this link:
https://avalon.granicusideas.com
Click the Meetings tab and then Post to comment on the 03/15/2022 meeting.
CALL TO ORDER / PLEDGE OF ALLEGIANCE / INVOCATION / ROLL CALL
ANNOUNCEMENTS / WRITTEN COMMUNICATIONS
PRESENTATION - Luke Schaner from Southern California Edison will provide a Catalina Water Availability and Allocation Plan Update.
DEPARTMENT HEAD REPORTS
CITY MANAGER REPORT / CITY ATTORNEY REPORT
COUNCILMEMBER REPORTS / MAYOR REPORT
CITY COUNCIL/HOSPITAL AGENDA
MARCH 15, 2022
PAGE 2
ORAL COMMUNICATION
Members of the public may address the City Council at this time. No action will be taken on non- agenda items at this meeting. Speakers should limit comments to two (2) minutes each.
CONSENT CALENDAR
Minutes
Although the live recording is the official record of public meetings, actions are prepared for the Council's approval.
Recommended Action
Approve minutes from the March 15, 2022 City Council Meeting.
2. Warrants
Expenditures Submitted for Approval
• Warrants in the amount of $562,600.21.
• One payroll in the amount of $197,460.01.
• Four electronic fund transfers totaling $173,243.35.
Recommended Action
Approve total expenditures for February 21, 2022 through March 4, 2022 totaling $933,303.57.
3. Findings to Continue to Hold Remote Teleconference/irtual City Council Meetings Pursuant to Assembly Bill 361
At the March 1, 2021 City Council meeting, the City Council of the City of Avalon made findings pursuant to Assembly Bill 361 to continue to meet remotely. To continue this practice, it is required, that the City Council determine that the COVID-19 state of emergency proclaimed by the Governor still exists and has been considered by the City Council in deciding to continue to have teleconference meetings and that state or local officials have imposed or recommended measures to promote social distancing in connection with COVID-19, and that as a result of the COVID-19 emergency, meeting in person would present imminent risks to the health or safety of attendees. Because these findings must be made every thirty (30) days, the City Council will have to make these findings at its upcoming April 5, 2022 meeting and thirty (30) days thereafter.
Recommended Action
Determine that the COVID-19 state of emergency proclaimed by the Governor still exists and has been considered by the City Council in deciding to continue to have teleconference meetings and that state or local officials have imposed or recommended measures to promote social distancing in connection with COVID-19, and that as a result of the COVID-19 emergency, meeting in person would present imminent risks to the health or safety of attendees.
4. Adopt an Ordinance Amending Chapter 9-1.01 of Title 9, Planning and Zoning, of the Avalon Municipal Code Relating to Planning Commission Membership This ordinance was introduced and all further readings waived at the March 1, 2022 regular City Council meeting. The Avalon Municipal Code (AMC) did not require a
CITY COUNCIL/HOSPITAL AGENDA
MARCH 15, 2022
PAGE 3
member of the Planning Commission to be a full-time resident of Avalon. The revised ordinance requires potential Planning Commissioners to be residents of Avalon.
Recommended Action
Adopt an ordinance of the City of Avalon amending Chapter 9-1.01 of Title 9, Planning and Zoning, of the Avalon Municipal Code Relating to Planning Commission Membership.
City Renewal of General Services Agreement with Los Angeles County The General Services Agreement (GSA) between the City of Avalon and County of Los Angeles will expire on June 30, 2022. The County of Los Angeles requires the GSA be accompanied by a resolution authorizing the City Manager to execute the agreement.
Recommended Action
Adopt a resolution authorizing the City Manager to execute a General Services Agreement with Los Angeles County for a five year term beginning on July 1, 2022.
6. Amendment to the Per Capita Parks Improvement: Front Street Shade Structure On November 16, 2021 City Council adopted a resolution authorizing use of Per Capita Program Funds originated from Proposition 68 for scope of work to include installation of shade sails along the "Serpentine Wall" on Front Street. It was determined that it was cost prohibitive to attempt to core into the Serpentine Wall. Staff propose modifying the scope of work previously outlined in this project.
Recommended Action
Authorize the amendment to the Per Capita Parks Improvement scope of work.
7. Designate KECO, Inc. as a Sole Source Vendor and Authorize Purchase of Pumps & Water Supply Stanchions for the Harbor Waste Pump-Out Dock The City received a grant award from the Department of Boating and Waterways to support the replacement of the Harbor Waste Pump-Out Dock. The dock float, waste tank pumps, and water filling equipment would be included within the scope of the grant agreement. KECO, Inc. dba Keco Pump & Equipment is the sole provider of KECO pumps and parts.
Recommended Action
Designate KECO, Inc. as a sole source vendor and authorize procurement, per the City's purchasing policy, of two peristaltic pumps, two water supply stanchions, and a pump alarm system from KECO Pump & Equipment that meets the specifications for the Harbor Waste Pump-Out Dock, for a total not to exceed $56,440.
8. City of Avalon Legislative Platform for the 2022 Legislative Session A legislative platform (platform) is a reference guide that outlines the City's position on regional, state, and federal legislative matters, providing a framework for the City to support or oppose various legislation through monitoring and communication activities.
The platform streamlines City processes, enabling the City to effectively respond to and influence legislation and regulatory issues under City Council direction. The platform is a living document amended annually by City Council.
CITY COUNCIL/HOSPITAL AGENDA
MARCH 15, 2022
PAGE 4
Recommended Action
Adopt the City of Avalon's Legislative Platform for 2022 that guides the City's support of, or opposition to, regional, state, and federal legislation and authorize City Staff to contact state and federal representatives to advocate for legislative proposals consistent with the guiding principles and policy statements outlined within the 2022 Legislative Platform. ** The following item on the Consent Calendar is the City Council acting as the Avalon Municipal Hospital Board of Trustees **
9. CEO's Board Report and CFO's Monthly Narrative Analysis Attached for the Avalon Medical Development Corporation (AMDC) Board of Trustee's review:
• The CEO's February 2022 Report
• The CFO's January 2022 Report
Recommended Action
Receive and file the reports.
GENERAL BUSINESS
10. Approval of Encroachment Permit for frontage improvements at 201 East Whittley Avenue The applicant is requesting approval of a Setback Variance and Site Plan approval to allow the remodel of an existing portion of property within the City right of way and required front setback located at 201 East Whittley. The scope of work includes alterations to structures currently located within the front setback extending onto the City right of way, which will also require approval of an Encroachment from City Council.
Recommended Action
Approve encroachment permit for frontage improvements at 201 E. Whittley and authorize City Staff to negotiate with the property owners to determine the amounts of the required bond and liability insurance.
11. Outdoor Dining Program Revisited
The City's temporary outdoor dining program has been very successful in providing property for restaurants without an established outdoor dining area to operate during COVID-19 related health department restrictions. Additionally, the program has provided a unique and photographic experience for residents and visitors. The revised outdoor dining protocols implemented on July 1, 2021 allowed for adequate shared use of the beach park areas for beach goers as well as diners. City Staff did not receive any complaints about the program over the course of the summer or shoulder seasons.
Recommended Action
Authorize implementation of an outdoor dining program until June 20, 2024, unless earlier rescinded by the City Council or City Manager.
CITY COUNCIL/HOSPITAL AGENDA
MARCH 15, 2022
PAGE 5
ADJOURN
NOTICE OF POSTING
1, Devin Elise Hart, declare that the City Council Agenda for Tuesday, March 15, 2022 was posted on Friday, March 11, 2022 on the City's website www.cityofavalon.com, and at City Hall, 410 Avalon Canyon Road.
Dein Chise Haut
Devin Elise Hart, Deputy City Clerk/Administrative Analyst
CITY OF AVALON CITY COUNCIL
MEETING DATE: March 15, 2022 AGENDA ITEM: 1
ORIGINATING DEP: City Clerk CITY MANAGER: DMI
PREPARED BY: Gabrielle Morones, Deputy City Clerk
SUBJECT: City Council Minutes
RECOMMENDED ACTION(S): Approve minutes from the March 1, 2022 Regular City Council Meeting.
REPORT SUMMARY: Although the live recording is the official record of public meetings, minutes are prepared for the Council's approval.
FISCAL IMPACTS: N/A
GOAL ALIGNMENT: Not Aligned.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A.
FOLLOW UP ACTION: File minutes in the City Clerk's office.
ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS:
1) March 1, 2022 Regular City Council Minutes
AVALON CITY COUNCIL MEETING
TUESDAY, MARCH 1, 2022
410 AVALON CANYON ROAD
THIS VIRTUAL MEETING IS HELD PURSUANT TO AB 361
MINUTES
Due to health recommendations from the Center for Disease Control and State of California Division of Occupational Safety and Health (Cal/OSHA), and the declared state of emergency wherein social distancing measures have been imposed or recommended, the CITY OF AVALON'S CITY COUNCIL and PLANNING COMMISSION MEETINGS SHALL GENERALLY BE AVAILABLE TO THE PUBLIC REMOTELY. The general public may attend the meeting in the Council Chambers however must adhere to social distancing requirements and wear a mask or face covering at all times. The public is encouraged to watch and participate from the safety of their homes while practicing social distancing.
Council Chambers are open to a maximum 30 members of the general public. Once the Council Chambers reach maximum occupancy, the general public may participate in Oral Communication and address the City Council on an agenda item in person by waiting in the City Hall Court Yard and entering the Chambers one at a time at the appropriate time. No one will be admitted into the Council Chambers who is ill or exhibiting symptoms of COVID-19. All individuals entering the Council Chambers must wear a mask or face covering at all times. Additionally, the general public may participate in Oral Communication and address the City Council on an agenda items by providing comments via e-Comment. Please use the link below to provide comments via e-Comment.
CALL TO ORDER - 5:00 p.m.
ROLL CALL - Present via Teleconference and In-Person: Mayor Anni Marshall, Councilmembers Cinde Cassidy, Lisa Lavelle, Michael Ponce, and Yesenia De La Rosa. Also present: City Manager David Maistros, City Clerk Denise Radde, and City Attorney Scott Campbell. Absent: Deputy City Clerk/Senior Administrative Assistant Gabrielle Morones.
WRITTEN COMMUNICATIONS-None.
PRESENTATIONS - Su Casa's Program Director, Lilly Lopez and Andrea Olson, Denise Motter, and Tessa Hernandez of the Catalina Island Women's Forum DV committee provided a presentation on the domestic violence services available to the Avalon community.
CONSENT CALENDAR-There were 6 Items on the Consent Calendar. Motion to approve made by Cinde Cassidy, seconded by Michael Ponce. (All Ayes) Minutes
Approved minutes from the February 10, 2022 Special City Council Meeting, the February 15, 2022 Regular City Council Meeting and the February 22, 2022 Special City Council Meeting.
Warrants
Approved the disbursements for February 7, 2022 through February 18, 2022 totaling $806,789.30. Amended the February 15, 2022 Warrants Staff Report to identify a total expenditure of $1,484,736.88 from $814,373.16 listed in the Recommended Action section.
CITY COUNCIL MINUTES
MARCH 1, 2022
PAGE 2
Findings to Continue to Hold Remote Teleconference/Virtual City Council Meetings Pursuant to Assembly Bill 361
Determined that the COVID-19 state of emergency proclaimed by the Governor still exists and has been considered by the City Council in deciding to continue to have teleconference meetings and that state or local officials have imposed or recommended measures to promote social distancing in connection with COVID-19, and that as a result of the COVID-19 emergency, meeting in person would present imminent risks to the health or safety of attendees.
City Renewal of General Services Agreement with Los Angeles County Authorized the City Manager to execute a General Services Agreement with Los Angeles County for a five year term beginning on July 1, 2022.
5. Senate Bill 619 Resolution Providing Notification of Intent to Comply with Senate Bill 1383 to CalRecycle
Adopted Resolution No. 22-17 of the City Council of the City of Avalon Authorizing Submittal of a Notification of Intent to Comply with the Senate Bill 1383 Regulations.
6. Appointment of Southern California Association of Governments Regional Conference and General Assembly Delegate
Adopted Resolution No. 22-18 of the City Council of the City of Avalon Appointing a Voting Delegate (Anni Marshall) and an Alternate Delegate (Michael Ponce) to the 2022 Annual Southern California Association of Governments Regional Conference and General Assembly.
GENERAL BUSINESS
7. First Reading of Zoning Ordinance Amendment ZOA 22-01, which Amends the Avalon Municipal Code to Regulate SB 9 Urban Lot Splits and Two-Unit Projects and Finds the Ordinance to be Exempt from CEQA
Mayor Marshall opened the Public Hearing. No comments were heard, Mayor Marshall closed the Public Hearing. City Council made the following determination:
1. Found the Ordinance exempt from the California Environmental Quality Act ("CEQA") pursuant to: (1) Section 15358 of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment; (2) Section 15061(b)(3) of the CEQA Guidelines as there is no possibility that this activity will have a significant adverse effect on the environment; and (3) Government Code sections 65852.21(j) and 66411.7(n), which provide that adoption of an ordinance implementing the provisions of Government Code sections 66411.7 and 65852.21 (i.e., SB 9) is statutorily exempt from CEQA. 2. Introduce and waive all further readings of an ordinance of the City of Avalon amending the Avalon Municipal Code to add Section 9-
2.10 and Article 7 to Chapter 9-5 regarding SB 9 urban lot splits and two- unit projects.
Motion to approve made by Cinde Cassidy, seconded by Lisa Lavelle. (All Ayes)
CITY COUNCIL MINUTES
MARCH 1, 2022
PAGE 3
8. First Reading of an Ordinance Amending Chapter 9-1.01 of Title 9, Planning and Zoning, of the Avalon Municipal Code Relating to Planning Commission Membership Introduced and waived all readings of an ordinance of the City of Avalon amending Chapter 9-1.01 of Title 9, Planning and Zoning, of the Avalon Municipal Code Relating to Planning Commission Membership.
Motion to approve made by Michael Ponce, seconded by Sarah De La Rosa. (All Ayes)
9. Fourth of July Fireworks Vendor
Authorized the City Manager to execute an agreement with Garden State Fireworks, Inc. to provide the firework show on the Fourth of July. (Motion to approve made by Cinde Cassidy, seconded by Michael Ponce. (All Ayes)
10. Award Contract for Joe Machado Field (JMF) Concession Stand City Councilmember Sarah De La Rosa recused herself due to a Conflict of Interest with one of the applicants. Authorized the City Manager to negotiate and execute an agreement with Francisco Rojo for the operations at the snack bar concession at Joe Machado Field and that the City Council waive any irregularities in the proposal.
Motion to approve made by Anni Marshall, seconded by Lisa Lavelle. (4 Ayes-Marshall, Cassidy, Lavelle and Ponce; 1 Abstention-De La Rosa)
Mayor Marshall adjourned the meeting at 6:38 p.m.
1, Gabrielle Morones, Deputy City Clerk, do hereby certify that the DVD videotape of the Regular City Council Meeting on March 1, 2022, is the official record of the Council Meeting and is on file and maintained in City Hall.
Gabrielle Morones, Deputy City Clerk / Sr. Administrative Assistant
CITY OF AVALON CITY COUNCIL
AGENDA ITEM: 2
MEETING DATE: March 15, 2022
ORIGINATING DEP: Finance CITY MANAGER: LMM
PREPARED BY: Matthew Baker, Finance Director
SUBJECT: Warrants
RECOMMENDED ACTION(S): Approve total expenditures for February 21, 2022 through March 4, 2022 totaling $933,303.57.
REPORT SUMMARY: These disbursements through March 4th are comprised of warrants totaling $562,600.21, one payroll totaling $197,460.01, and other electronic fund transfers totaling $173,243.35.
ITEM DESCRIPTION AMOUNT DATE
GF US BANK WARRANTS CK# 33922-33980 562,600.21 03/04/22 197,460.01 02/25/22
EFT - CALPERS MEDICAL 70,340.82 03/02/22
EFT - CALPERS UAL 68,735.51 03/02/22
EFT - CALPERS RETIREMENT 02/24/22
EFT - HARBOR/REC CREDIT CARD AND BANK SERVICE FEES 03/04/22 TOTAL DISBURSEMENTS $ 933,303.57
GOAL ALIGNMENT: Ongoing meeting of City obligations.
FISCAL IMPACTS: There are sufficient funds available, and the expenditures are included in the FY21-22 Budget.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A
FOLLOW UP ACTION: N/A
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS: Audit Certificate, Warrant List, US Bank Credit Card Details
CITY OF AVALON
FEBRUARY 21, 2022 - MARCH 4, 2022 DISBURSEMENTS
March 15, 2022
ITEM DESCRIPTION AMOUNT DATE
GF US BANK WARRANTS CK# 33922-33980 562,600.21 03/04/22 PAYROLL 197,460.01 02/25/22
EFT - CALPERS MEDICAL 70,340.82 03/02/22
LEFT - CALPERS UAL 68,735.51 03/02/22
LEFT - CALPERS RETIREMENT 33,456.01 |02/24/22
EFT - HARBOR/REC CREDIT CARD AND BANK SERVICE FEES 711.01 03/04/22 TOTAL DISBURSEMENTS S 933,303.57
CERTIFICATE
IN ACCORDANCE WITH SECTION 32702
OF THE GOVERNMENT CODE, I CERTIFY
THAT THE ABOVE DEMANDS ARE ACCURATE
AND THAT FUNDS ARE AVAILABLE FOR
PAYMENT.
APPROVED AND AUDITED THIS
15th DAY OF MARCH 2022 I CERTIFY UNDER PENALTY OF PERJURY
THAT THE FOREGOING IS TRUE AND
CORRECT.
AUDIT COMMITTEE - LISA LAVELLE EXECUTED THIS 15th DAY OF MARCH 2022
AUDIT COMMITTEE - YESENIA DE LA ROSA FINANCE DIRECTOR - MATTHEW BAKER
CITY OF AVALON
FEBRUARY 21, 2022 - MARCH 4, 2022 DISBURSEMENTS
March 15, 2022
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION
33922 03/04/2022 201.48 ACTION SALES & METAL CO. SUPPLIES - PUBLIC WORKS 33923 03/04/2022 1,627.27 AMAZON CAPITAL SERVICES, INC. SUPPLIES - ALL DEPTS 33924 03/04/2022 610.35 ARIENS SPECIALTY BRANDS LLC UNIFORMS - SILVA/HERNANDEZ 33925 03/04/2022 227.85 AT & T COMMUNICATIONS - WWTP
33926 03/04/2022 2,570.54 AVALON BOAT STAND SERVICE - GARAGE 33927 03/04/2022 670.37 AVALON FREIGHT SERVICES, LLC FREIGHT - ALL DEPTS 33928 03/04/2022 2,490.00 BEYOND SOFTWARE SOLUTIONS CONTRACT SERVICES - IT 33929 03/04/2022 47.46 BOUND TREE MEDICAL SUPPLIES - FIRE 33930 03/04/2022 350.00 CAHM & PC ANNUAL DUES - HARBOR
33931 03/04/2022 88.00 CANBY, CLAUDIA SUPPLIES - HARBOR 33932 03/04/2022 2,566.56 CATALINA BEVERAGE CO SUPPLIES - ALL DEPTS 33933 03/04/2022 2,053.70 CATALINA BROADBAND SOLUTIONS INTERNET - ALL DEPTS 33934 03/04/2022 6,069.00 CATALINA EXPRESS 1ST HALF 02/2022 33935 03/04/2022 3,600.00 LONG, DAVID CONTRACT SERVICES - CDO 33936 03/04/2022 1,785.29 CATALINA ISLANDER ADVERTISING - ALL DEPTS 33937 03/04/2022 6,108.80 CIRA BALANCE DUE - SIR
33938 03/04/2022 (22,269.02) CO. OF LOS ANGELES SHERIFF'S DEPT. VOID KEYING ERROR 33938 03/04/2022 22,269.02 CO. OF LOS ANGELES SHERIFF'S DEPT. RESIDENT DEPUTY - 01/2022 33939 03/04/2022 705.87 COOK, AMANDA RETIREE INSURANCE - 03/2022 33940 03/04/2022 222,227.00 COUNTY OF LOS ANGELES FIRE DEPT QUARTERLY PAYMENT - PARAMEDICS 33941 03/04/2022 2,219.02 DAPEER, ROSENBLIT & LITVAK, LLP SERVICE - VEHICLES 33942 03/04/2022 8,898.00 DAVIS FARR LLP SERVICE - ADMIN 33943 03/04/2022 517.35 DELGADO, JESUS REIMB - O/P COSTS 33944 03/04/2022 312.18 M.O. DION & SONS, INC. FUEL - HARBOR 33945 03/04/2022 77,493.68 EDISON UTILITIES - ALL DEPTS 33946 03/04/2022 598.00 EMPLOYMENT DEVELOPMENT DEPARTMENT UNEMPLOYMENT INSURANCE 33947 03/04/2022 28,803.61 ENVIRON STRATEGY CONSULTANTS, INC EMERGENCY MAINTENANCE - WWTP 33948 03/04/2022 1,149.00 FORTIN, KELLY LITIGATION COSTS 33949 03/04/2022 774.19 GARCIA, BETTY JO RETIREE INSURANCE - 03/2022 33950 03/04/2022 112.00 GORDON, RUBY REFUND - RENTAL FEES 33951 03/04/2022 32.59 GRAINGER SUPPLIES - PUBLIC WORKS 33952 03/04/2022 1,363.33 HINDERLITER, DE LLAMAS & ASSOCIATES SERVICE - FINANCE 33953 03/04/2022 396.00 KATIE'S KITCHEN SENIOR MEALS - 12/2021 33954 03/04/2022 187.61 LINDE GAS & EQUIPMENT INC. SERVICE - HARBOR 33955 03/04/2022 17,007.88 INNOVATIVE ENGINEERING & MAINTENANC SERVICE - HARBOR 33956 03/04/2022 951.00 MASA DUES - 03/2022
33957 03/04/2022 1,523.72 MATTHEWS INTERNATIONAL CORPORATION SUPPLIES - CEMETERY 33958 03/04/2022 263.79 MCMASTER-CARR SUPPLIES - PUBLIC WORKS 33959 03/04/2022 532.00 MOFFATT & NICHOL SERVICE - PLANNING 33960 03/04/2022 449.70 MORAND, DUDLEY RETIREE INSURANCE - 02/2022 33961 03/04/2022 60.94 MRC SMART TECHNOLOGY SOLUTIONS SUPPLIES - ADMIN 33962 03/04/2022 226.00 NELDON, STACEY REFUND - RENTAL FEES 33963 03/04/2022 3,170.88 OUTDRIVE EXCHANGE SERVICE - GARAGE 33964 03/04/2022 720.00 Q SCEND TECHNOLOGIES, INC. SOTWARE LEASE - ADMIN 33965 03/04/2022 558.74 QUADIENT POSTAGE REFILL
33966 03/04/2022 934.29 QUILL CORP SUPPLIES - ALL DEPTS 33967 03/04/2022 954.35 RICOH AMERICAS CORP COPIER LEASE - PLANNING 33968 03/04/2022 423.48 RICOH USA, INC. COPIER LEASE - PLANNING 33969 03/04/2022 8,890.10 SIRIA'S CLEANING SERVICE 1ST HALF 03/2022 33970 03/04/2022 582.74 SOUTH COAST AQMD PERMIT FEES - FIRE 33971 03/04/2022 3,000.00 SOUTHWEST MARINE RESOURCE, INC. SERVICE - HARBOR 33972 03/04/2022 333.65 STERICYCLE, INC SUPPLIES - FIRE 33973 03/04/2022 1,972.00 LEYVA BRANDS, INC. SENIOR MEALS - 09-12/2021 33974 03/04/2022 432.60 ULINE SUPPLIES - PUBLIC WORKS
33975 03/04/2022 81.56 UNITED SITE SERVICES OF CALIFORNIA SERVICE - HARBOR 33976 03/04/2022 US BANCORP SEVICE CENTER VOID - MULTI STUB CHECK 33977 03/04/2022 11,888.28 US BANCORP SEVICE CENTER SEE ATTACHED DETAIL 33978 03/04/2022 2,715.54 WALTERS WHOLESALE ELECTRIC CO SUPPLIES - PUBLIC WORKS
CITY OF AVALON
FEBRUARY 21, 2022 - MARCH 4, 2022 DISBURSEMENTS
March 15, 2022
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION
33979 03/04/2022 5,801.85 WESTRIDGE ENVIRONMENTAL GROUP SUPPLIES - WWTP 33980 03/04/2022 122,269.02 CO. OF LOS ANGELES SHERIFF'S DEPT. RESIDENT DEPUTY - 01/2022 562,600.21
CITY OF AVALON
US BANK CREDIT CARD CHARGES PAID MARCH 4, 2022
March 15, 2022
LAST NAME POST DATE AMT USD VENDOR DESCRIPTION DEPARTMENT HART 1/20/2022 17.52 CHET'S HARDWARE MAINTENANCE SUPPLIES RECREATION HART 1/24/2022 15.38 CHET'S HARDWARE MAINTENANCE SUPPLIES RECREATION HART 1/31/2022 100.45 VONS KITE FESTIVAL SUPPLIES RECREATION HART 2/3/2022 14.28 CHET'S HARDWARE TREMONT HALL MAINTENANCE RECREATION HART 2/7/2022 10.44 CHET'S HARDWARE PARK MAINTENANCE RECREATION HART 2/7/2022 82.28 VONS KITE FESTIVAL SUPPLIES RECREATION HART 2/7/2022 32.97 VONS KITE FESTIVAL SUPPLIES RECREATION HART 2/14/2022 246.09 VONS PRIME TIMERS RECREATION
HART 2/14/2022 14.82 VONS PRIME TIMERS RECREATION
HMIELAK 1/21/2022 50.78 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HMIELAK 1/24/2022 32.99 CHET'S HARDWARE CITY HALL MAINTENANCE PUBLIC WORKS HMIELAK 1/25/2022 217.98 PEBBLY BEACH BUILDING SUPPLY FLOAT MAINTENANCE PUBLIC WORKS HMIELAK 1/26/2022 11.53 CHET'S HARDWARE ELECTRICAL SUPPLIES PUBLIC WORKS HMIELAK 1/27/2022 1,481.25 INTERSTATE PLASTICS FLOAT MAINTENANCE PUBLIC WORKS HMIELAK 1/31/2022 51.69 CHET'S HARDWARE PARK MAINTENANCE PUBLIC WORKS HMIELAK 1/26/2022 614.14 EXPLOSIVE POWERSPORTS PATROL BOAT MAINTENANCE PUBLIC WORKS HMIELAK 2/2/2022 48.05 PEBBLY BEACH BUILDING SUPPLY FLOAT MAINTENANCE PUBLIC WORKS HMIELAK 2/2/2022 112.12 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HMIELAK 2/1/2022 50.82 THE HOME DEPOT FLOAT MAINTENANCE PUBLIC WORKS HMIELAK 2/3/2022 42.08 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HMIELAK 2/3/2022 32.99 CHET'S HARDWARE FLOAT MAINTENANCE PUBLIC WORKS HMIELAK 2/7/2022 92.03 SULLIVAN UNIFORM COMPANY UNIFORMS ALLOWANCE PUBLIC WORKS HMIELAK 2/7/2022 66.51 CHET'S HARDWARE FLOAT MAINTENANCE PUBLIC WORKS HMIELAK 2/8/2022 652.76 JHB SUPPLY, LLC LANDSCAPING SUPPLIES PUBLIC WORKS HMIELAK 2/10/2022 26.36 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HMIELAK 2/10/2022 613.27 TEMPE DODGE TRANSIT VEHICLE MAINTENANCE PUBLIC WORKS HERNANDEZ 1/19/2022 37.86 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/20/2022 66.37 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/21/2022 43.38 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/21/2022 99.26 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/24/2022 109.35 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/24/2022 31.92 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/25/2022 76.77 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/25/2022 93.27 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/26/2022 29.68 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/26/2022 62.46 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/26/2022 104.71 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/27/2022 231.08 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/31/2022 26.21 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/31/2022 15.70 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/31/2022 18.67 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 1/31/2022 100.07 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/1/2022 81.52 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/3/2022 109.45 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/3/2022 35.16 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/3/2022 67.06 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS 2/4/2022 137.46 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS
HERNANDEZ
HERNANDEZ 2/4/2022 57.70 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/4/2022 133.16 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/4/2022 50.57 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/7/2022 22.31 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/7/2022 7.19 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/7/2022 23.96 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/8/2022 12.97 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/9/2022 19.76 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/9/2022 8.32 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/9/2022 24.96 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/10/2022 72.36 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS
CITY OF AVALON
US BANK CREDIT CARD CHARGES PAID MARCH 4, 2022
March 15, 2022
LAST NAME POST DATE AMT USD VENDOR DESCRIPTION DEPARTMENT HERNANDEZ 2/10/2022 5.49 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/11/2022 21.99 CHET'S HARDWARE MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/11/2022 54.33 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS HERNANDEZ 2/11/2022 62.68 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE SUPPLIES PUBLIC WORKS ALEGRIA 1/21/2022 59.00 APPLE.COM DEVICE PROTECTION FIRE ALEGRIA 1/21/2022 750.90 APPLE.COM IPAD FIRE
ALEGRIA 1/24/2022 49.95 VONS LUNCH FOR TRAINING FIRE
ALEGRIA 1/24/2022 70.68 WWW.NORTHERSAFETY.COM SAFETY SUPPLIES FIRE ALEGRIA 1/24/2022 371.36 WWW.NORTHERSAFETY.COM SAFETY SUPPLIES FIRE ALEGRIA 1/26/2022 2,252.70 APPLE.COM IPAD FIRE
ALEGRIA 1/26/2022 177.00 APPLE.COM DEVICE PROTECTION FIRE ALEGRIA 1/31/2022 10.55 USPS FREIGHT FIRE
ALEGRIA 2/4/2022 76.88 TARGET SAFETY SUPPLIES FIRE
BAKER 1/25/2022 110.00 CSMFO ANNUAL MEMBERSHIP FINANCE
BAKER 1/25/2022 350.00 CSMFO VIRTUAL CONFERENCE REGISTRATION FINANCE GONZALES 1/31/2022 52.78 STAPLES TAX DOCUMENTS FINANCE
GONZALES 1/31/2022 26.39 AMAZON.COM TAX DOCUMENTS FINANCE GONZALES 2/1/2022 15.75 USPS FREIGHT FINANCE
MORONES 1/26/2022 100.00 VCU.EDU TRAINING ADMINISTRATION MORONES 1/27/2022 262.00 CAPTUS TRAINING ADMINISTRATION MORONES 1/31/2022 13.86 AMAZON.COM TRAINING MATERIALS ADMINISTRATION HART 2/3/2022 13.08 VONS MEETING SUPPLIES ADMINISTRATION HART 2/3/2022 10.00 CATALINA ISLAND CHAMBER CHAMBER MIXER ADMINISTRATION HART 2/3/2022 10.00 CATALINA ISLAND CHAMBER CHAMBER MIXER ADMINISTRATION RADDE 1/24/2022 111.07 NIKE.COM CODE ENFORCEMENT UNIFORMS ADMINISTRATION RADDE 2/3/2022 82.96 CYBERLINK NETWORK IT SERVICE ADMINISTRATION RADDE 2/3/2022 24.63 VAST CONFERENCE CONFERENCE CALLING SERVICE ADMINISTRATION $ 11,888.28 Check No. 33977
CITY OF AVALON CITY COUNCIL
AGENDA ITEM: 3
MEETING DATE: March 15, 2022
ORIGINATING DEP: City Attorney CITY MANAGER DIMa
PREPARED BY: Scott Campbell, City Attorney
SUBJECT: Findings to Continue to Hold Remote Teleconference/Virtual City Council Meetings Pursuant to Assembly Bill 361
RECOMMENDED ACTION(S): Determine that the COVID-19 state of emergency proclaimed by the Governor still exists and has been considered by the City Council in deciding to continue to have teleconference meetings and that state or local officials have imposed or recommended measures to promote social distancing in connection with COVID-19, and that as a result of the COVID-19 emergency, meeting in person would present imminent risks to the health or safety of attendees.
REPORT SUMMARY: Traditionally, the Brown Act allows for teleconference or virtual meetings, provided that the physical locations of the legislative body's members joining by teleconference are posted on the agenda, that those locations are open to the public and that a quorum of the members is located within its jurisdiction. Newly enacted AB 361 provides an exception to these procedures in order to allow for fully virtual meetings during proclaimed emergencies, including the COVID-19 pandemic.
Since March of 2020 and the issuance of Governor Newsom's Executive Order N-29-20, which suspended portions of the Brown Act relating to teleconferencing, the City Council has had virtual meetings without having to post the location of the legislative body members attending virtually.
Most public agencies have been holding public meetings using virtual platforms since this time.
In June of 2021, Governor Newsom issued Executive Order N-08-21, which provided that the exceptions contained in EO N-29-20 would sunset on September 30, 2021.
On September 10, 2021, the Legislature adopted AB 361, which allows public agencies to hold fully virtual meetings under certain circumstances without the posting of the agenda from each location a legislative body member is attending. Governor Newsom signed the bill into law on September 16, 2021. Because it contained an urgency provision, it took immediate effect.
Specific Findings Required under AB 361
Under AB 361, the City Council can hold virtual meetings without providing notice of the City Council's teleconference location if the City Council makes the determination that there is a Governor-proclaimed state of emergency, which the City Council will consider in their determination, and one of two secondary criteria listed below exists:
1. State or local officials have imposed or recommended measures to promote social distancing in connection with COVID-19; or
65059.00000\34520481.1
2. The City Council determines that requiring a meeting in person would present an imminent risk to the health or safety of attendees.
COVID-19 continues to present an imminent threat to the health or safety of members of the public, and the Governor's declaration of a COVID-19 emergency still exists. Although vaccines are now widely available, many people in the State and County are still not fully vaccinated and remain susceptible to infection. The disease can still spread rapidly through person-to-person contact and those in close proximity. Further, more contagious variants of the disease are now present in the State and County, the most predominant of which is the Delta variant. The City's economy is dependent upon visitors to the island, the presence of which, increases the likelihood of transmission of the disease. Also, having members of the public attend council meetings at locations where council members are in attendance due to their desire to avoid exposure to COVID-19 poses an imminent risk to the health or safety of attendees.
Re-Authorization is Required Within 30 Days
The City Council made the findings listed above at its March 1, 2022 City Council meeting.
Consistent with the provisions of Government Code Section 54953(e), the findings must be made every 30 days "after teleconferencing for the first time" under AB 361. Thus, if the City Council desires to continue to meet remotely without having to post the location of each teleconference recommended measures to promote social distancing in connection with COVID-19, or, that a result of the COVID-19 emergency, meeting in person would present imminent risks to the health or safety of attendees. Because these findings must be made every thirty (30) days, the City Council will have to make these findings at its upcoming April 5, 2022 meeting and thirty (30) days thereafter.
It is recommended that the City Council make these findings.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City Council will have to follow the Brown Act provisions that existed prior to the COVID-19 pandemic.
FOLLOW UP ACTION: That the City Council make the findings under AB 361 at its April 5, 2022 City Council meeting.
GOAL ALIGNMENT: N/A
FISCAL IMPACTS: None.
ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS: None.
65059.00000\34520481.1
CITY OF AVALON CITY COUNCIL
MEETING DATE: March 15, 2021 AGENDA ITEM: 4
ORIGINATING DEP: Administration CITY MANAGER SUM
PREPARED BY: Devin Hart, Administrative Analyst & Deputy City Clerk SUBJECT: Adopt an Ordinance Amending Chapter 9-1.01 of Title 9, Planning and Zoning, of the Avalon Municipal Code Relating to Planning Commission Membership
RECOMMENDED ACTION(S): Adopt an ordinance of the City of Avalon amending Chapter 9-
1.01 of Title 9, Planning and Zoning, of the Avalon Municipal Code Relating to Planning Commission Membership.
REPORT SUMMARY: This ordinance was introduced and all further readings waived at the March 1, 2022 regular City Council meeting.
It was brought to City Staff's attention that the Avalon Municipal Code (AMC) does not require a member of the Planning Commission to be a full-time resident of Avalon. The current ordinance allows persons who own a business or serve in a management function to serve on the Planning Commission, regardless of their residency.
Specifically, AMC Chapter 9-1.01 provides:
A Planning Commission is hereby created which shall consist of seven members and one alternate. Only those persons who are physically present in the City of Avalon or within two miles of the City limits at least nine months of each calendar year (excluding special circumstances such as extended personal or family illness, temporary absences necessitated by the proposed appointee's employment, military service, and similar situations) or who owns or serves in a management position in an Avalon-based business. The members shall be appointed by the Mayor with the approval of the Council. The tenure of any member of the Planning Commission shall be terminable at any time by the Mayor upon the affirmative vote of a majority of the entire Council.
In recent history, all Planning Commissioners have resided in Avalon full time during their term on the Commission.
Utilizing ListServ, City Staff conducted a survey of other cities and determined the vast majority require Planning Commissioners are required to live within the cities they serve.
City Staff recommends eliminating the option of non-resident business owners or management personnel to be able to serve on the Planning Commission.
AMC Chapter 9-1.01 is recommended to be amended to read as follows:
A Planning Commission is hereby created which shall consist of seven members and one alternate. Only those persons who are physically present in the City of Avalon or within two miles of the City limits at least nine months of each calendar year (excluding special circumstances such as extended personal or family illness, temporary absences necessitated by the proposed appointee's employment, military service, and similar situations) may be appointed to the commission. The members shall be appointed by the Mayor with the approval of the Council. The tenure of any member of the Planning Commission shall be terminable at any time by the Mayor upon the affirmative vote of a majority of the entire Council.
GOAL ALIGNMENT: n/a
FISCAL IMPACTS: There is no fiscal impact associated with the recommended action.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The Avalon Municipal Code will technically allow certain non-residents to serve as members of the Planning Commission.
FOLLOW UP ACTION: Implement City Council direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS: Ordinance Amending Chapter 9-1.01 of Title, Planning and Zoning, of the Avalon Municipal Code Relating to Planning Commissioner Membership.
ORDINANCE NO..
AN ORDINANCE OF THE CITY OF AVALON AMENDING TITLE
9, CHAPTER 9, ARTICLE 1 OF THE AVALON MUNICIPAL
CODE, RELATING TO THE APPOINTMENT OF PLANNING
COMMISSIONERS
WHEREAS, the Planning Commission is a volunteer body comprised of seven members and one alternate; and
WHEREAS, the Planning Commission provides a vital service to the City of Avalon; and WHEREAS, the Planning Commission shall perform the duties prescribed by applicable State and local laws; and
WHEREAS, Planning Commissioners shall be appointed by the Mayor with the approval of the City Council; and
WHEREAS, Avalon Municipal Code Title 9, Chapter 9, Article 1 provides guidelines for Planning Commission membership and appointment; and
WHEREAS, the City Council must ensure Planning Commissioners are familiar with the City of Avalon and understand the impacts of decisions made on the community; and WHEREAS, the standard of many California municipalities is to require Planning Commissioners reside in the cities they serve; and
WHEREAS, City Council desires to amend the Avalon Municipal Code to require Planning Commissioners to reside in Avalon full-time.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AVALON DOES ORDAIN AS FOLLOWS:
Section 1. The recitals set forth above are hereby adopted as the findings of the City Council in connection with the adoption of this Ordinance.
Section 2. Avalon Municipal Code Title 9, Chapter 9, Article 1.01 is amended to read as:
A Planning Commission is hereby created which shall consist of seven members and one alternate. Only those persons who are residents and physically present in the City of Avalon or within two miles of the City limits at least nine months of each calendar year (excluding special circumstances such as extended personal or family illness, temporary absences necessitated by the proposed appointee's employment, military service, and similar situations) may be appointed to the commission. The members shall be appointed by the Mayor with the approval of the Council. The tenure of any member of the Planning Commission shall be terminable at any time by the Mayor upon the affirmative vote of a majority of the entire Council.
Section 3. Severability. If any section, subsection, subdivision, sentence, clause, or phrase of this Ordinance, or any part thereof is for any reason held to be unconstitutional, such decisions shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause, or phrase be declared unconstitutional.
Section 4. CEQA Exemption. The City Council finds that adoption of this Ordinance is exempt from the California Environmental Quality Act ("CEQA") pursuant to Section 15358 (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Moreover, the City Council finds that this Ordinance is also exempt under CEQA pursuant to Guidelines Section 15061(b)(3) (there exists no possibility that the activity will have a significant adverse effect on the environment) because this Ordinance will not cause a change in any of the physical conditions within the area affected by the Ordinance.
Section 5. Certification. The City Clerk of the City of Avalon shall certify the passage and adoption of this Ordinance and shall cause the same, or a summary thereof, to be published and/or posted in the manner required by law.
Section 6. Effective Date. This Ordinance shall become effective 30 days from the date of adoption.
INTRODUCED at a regular meeting of the City Council of the City of Avalon on the 1s' day of March, 2022, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Avalon on this 15th day of March, 2022, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
Ann H. Marshall, Mayor
ATTEST:
Denise A. Radde, City Clerk
CITY OF AVALON CITY COUNCIL
MEETING DATE: March 15, 2022 AGENDA ITEM: 5
ORIGINATING DEP: Administration CITY MANAGER: SIUM
PREPARED BY: Devin Hart, Administrative Analyst & Deputy City Clerk SUBJECT: City Renewal of General Services Agreement with Los Angeles County
RECOMMENDED ACTION(S): Adopt a resolution authorizing the City Manager to execute a General Services Agreement with Los Angeles County for a five year term beginning on July 1, 2022.
REPORT SUMMARY: On March 1, 2022 the City Council authorized the City Manager to execute a General Services Agreement (GSA) between the City of Avalon and the County of Los Angeles. The County of Los Angeles has requested the GSA be accompanied by a resolution authorizing the City Manager to execute the agreement.
The GSA between the City of Avalon and County of Los Angeles will expire on June 30, 2022.
To ensure continuation of services, City Staff recommend renewing the existing agreement for a five-year term beginning on July 1, 2022.
The GSA authorizes the County to provide services requested by the City. Services provided under the GSA consist of "as-needed" time-limited services such as predatory animal control, prosecution of city ordinances, direct assessment collection, and a variety of public works services. Ongoing services such as law enforcement, LA County Fire/Lifeguards, or public health code enforcement are provided by the applicable County departments through Special Services Agreements. Any existing Special Services Agreement between the City and County are not affected by renewal of this GSA.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will not have an agreement with Los Angeles County to perform general services including direct assessment collection.
FOLLOW UP ACTION: Implement City Council direction.
GOAL ALIGNMENT: N/A
FISCAL IMPACTS: Undetermined.
ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS: General Services Agreement.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVALON
AUTHORIZING THE CITY MANAGER TO EXECUTE THE GENERAL SERVICES
AGREEMENT WITH THE COUNTY OF LOS ANGELES
FOR THE PERIOD FROM JULY 1, 2022 THROUGH JUNE 30, 2027
The City Council of Avalon does determine, find and resolve as follows:
Section 1. The City Manager of the City of Avalon is hereby authorized to execute an ubmit to the County of Los Angeles, on behalf of the City of Avalon, the gener:
Services Agreement attached hereto as Exhibit"A" and incorporated herein for the period covering July 1, 2022 through June 30, 2027.
PASSED, APPROVED AND ADOPTED this 15' day of May, 2022.
AYES:
NAYES:
ABSENT:
ABSTAIN:
Ann H. Marshall, Mayor
ATTEST:
Gabrielle Morones, Deputy City Clerk/Senior Administrative Assistant
GENERAL SERVICES AGREEMENT
THIS GENERAL SERVICES AGREEMENT ("Agreement"), dated for purposes of reference only, July 1, 2022, is made by and between the County of Los Angeles, hereinafter referred to as the "County", and the City of Avalon, hereinafter referred to as the "City."
RECITALS:
(a) The City is desirous of contracting with the County for the performance by its appropriate officers and employees of City functions.
(b) The County is agreeable to performing such services on the terms and conditions hereinafter set forth.
(c) Such contracts are authorized and provided for by the provisions of Section 56½ of the Charter of the County of Los Angeles and Section 51300, et seq., of the Government Code.
THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. The County agrees, through its officers, agents and employees, to perform those City functions, which are hereinafter provided for.
2. The City shall pay for such services as are provided under this Agreement at rates to be determined by the County Auditor-Controller in accordance with the policies and procedures established by the Board of Supervisors.
These rates shall be readjusted by the County Auditor-Controller annually effective the first day of July of each year to reflect the cost of such service in accordance with the policies and procedures for the determination of such rates as adopted by the Board of Supervisors of County.
3. No County agent, officer or department shall perform for said City any 1 of 6
function not coming within the scope of the duties of such agent, officer or department in performing services for the County.
service shall be performed hereunder unless the City shall have available funds previously appropriated to cover the cost thereof.
No function or service shall be performed hereunder by any County agent, officer or department unless such function or service shall have been requested in writing by the City on order of the City Council thereof or such officer as it may designate and approved by the Board of Supervisors of the County, or such officer as it may designate, and each such service or function shall be performed at the times and under circumstances which do not interfere with the performance of regular County operations.
Whenever the County and City mutually agree as to the necessity for any such County agent, officer or department to maintain administrative headquarters in the City, the City shall furnish at its own cost and expense all necessary office space, furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and other utilities. In all instances where special supplies, stationery, notices, forms and the like must be issued in the name of the City, the same shall be supplied by the City at its expense.
It is expressly understood that in the event a local administrative office is maintained in the City for any such County agent, officer or department, such quarters may be used by the County agent, officer or department in connection with the performance of its duties in territory outside the City and adjacent thereto provided, however, that the performance of such outside duties shall not be at any additional cost to the City.
All persons employed in the performance of such services and functions for 2 of 6
the City shall be County agents, officers or employees, and no City employee as such shall be taken over by the County, and no person employed hereunder shall have any City pension, civil service, or other status or right.
For the purpose of performing such services and functions, and for the purpose of giving official status to the performance hereof, every County agent, officer and employee engaged in performing any such service or function shall be deemed to be an agent, officer or employee of said City while performing service for the City within the scope of this agreement.
8. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement.
Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his or her employment.
9. The parties hereto have executed an Assumption of Liability Agreement approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this agreement as set out in full herein. In the event that the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date shall supersede the agreement previously in effect between the parties hereto.
10. Each County agent, officer or department performing any service for the 3 of 6
City provided for herein shall keep reasonably itemized and in detail work or job records covering the cost of all services performed, including salary, wages and other compensation for labor, supervision and planning, plus overhead, the reasonable rental value of all County-owned machinery and equipment, rental paid for all rented machinery or equipment, together with the cost of an operator thereof when furnished with said machinery or equipment, the cost of all machinery and supplies furnished by the County, reasonable handling charges, and all additional items of expense incidental to the performance of such function or service.
11. All work done hereunder is subject to the limitations of the provisions of Section 23008 of the Government Code, and in accordance therewith, before any work is done or services rendered pursuant hereto, an amount equal to the cost or an amount 10% in excess of the estimated cost must be reserved by the City from its funds to ensure payment for work, services or materials provided hereunder.
12. The County shall render to the City at the close of each calendar month an itemized invoice which covers all services performed during said month, and the City shall pay County therefore within thirty (30) days after date of said invoice.
If such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County is entitled to recover interest thereon. Said interest shall be at the rate of seven (7) percent per annum or any portion thereof calculated from the last day of the month in which the services were performed.
13. Notwithstanding the provisions of Government Code Section 907, if such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County may satisfy such indebtedness, 4 of 6
including interest thereon, from any funds of any such City on deposit with the County without giving further notice to said City of County's intention to do so.
14. This Agreement shall become effective on the date herein-above first mentioned and shall run for a period ending June 30, 2027, and at the option of the City Council of the City, with the consent of the Board of Supervisors of County, shall be renewable thereafter for an additional period of not to exceed five (5) years.
15. In the event the City desires to renew this Agreement for said five-year period, the City Council shall not later than the last day of May 2027, notify the Board of Supervisors of County that it wishes to renew the same, whereupon the Board of Supervisors, not later than the last day of June 2027, shall notify the City Council in writing of its willingness to accept such renewal. Otherwise, such Agreement shall finally terminate at the end of the aforedescribed period
Notwithstanding the provisions of this paragraph herein-above set forth, the County may terminate this Agreement at any time by giving thirty (30) days' prior written notice to the City. The City may terminate this Agreement as of the first day of July of any year upon thirty (30) days' prior written notice to the County.
16. This Agreement is designed to cover miscellaneous and sundry services which may be supplied by the County of Los Angeles and the various departments thereof. In the event there now exists or there is hereafter adopted a specific contract between the City and the County with respect to specific services, such contract with respect to specific services shall be controlling as to the duties and obligations of the parties anything herein to the contrary notwithstanding, unless such special contract adopts the provisions hereof by reference.
5 of 6
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers.
Executed this day of _2022.
The City of Avalon.
By
Mayor
ATTEST:
City Clerk THE COUNTY OF LOS ANGELES
By_ By.
Chair, Board of Supervisors
ATTEST:
CELIA ZAVALA
Executive Officer/Clerk
of the Board of Supervisors
By_
Deputy
APPROVED AS TO FORM:
RODRIGO A. CASTRO-SILVA
County Counsel
By
Senior Deputy
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CITY OF AVALON CITY COUNCIL
MEETING DATE: March 15, 2022 AGENDA ITEM: 6
ORIGINATING DEP: Community Services CITY MANAGER: CUM
PREPARED BY: David Hart, Community Services Supervisor
SUBJECT: Amendment to the Per Capita Parks Improvement: Front Street Shade Structure
RECOMMENDED ACTION(S): Authorize the amendment to the Per Capita Parks Improvement scope of work.
REPORT SUMMARY: On November 16, 2021 City Council adopted a resolution authorizing use of Per Capita Program Funds originated from Proposition 68 for scope of work to include:
• Installation of Shade Sails on Front Street
• Lover's Cove Improvements
• Climbing & Bouldering Area at Kid's Park
• JMF Improvements to Upper Seating Area
• Kid's Park Additional Fitness Equipment
The approved Front Street Shade Sail project was intended to be installed along the "Serpentine Wall" along Front Street. After several meetings with Public Works it was determined that it was cost prohibitive to attempt to core into the Serpentine Wall. In order to install shade structures, approximately 4 feet of wall would have to be cut out for each pole to be placed and provide the proper footing to handle the wind loads. The total scope of the project would call for 14 cutouts for each pole. The installation of these poles would dramatically change the wall and damage the recently renovated seating area.
Staff recommends redefining the scope of the project slightly by installing new shade structures in the large planters throughout town. The planters are slowly being refurbished as dead olive trees are being removed. Locations along Front Street/Crescent Avenue include in front of the Catalina Brew House, Luau Larry's, and by the ATM Machine across from Pancake Cottage. The trees will be replaced by a single post shade structures. These structures will provide more shade than the trees did, and be easier to maintain and keep clean.
In addition, Staff propose to replace the shade structures in the meridian at across from Coney Island. Installation would be a two post structure shading both sides of the benched wall. The structure will provide a cleaner look as well as require less maintenance.
GOAL ALIGNMENT: The Per Capita Program Funding will further enhance the park and facility amenities offered to the residents and visitors of Avalon.
FISCAL IMPACTS: Upon final approval and completion of the projects), the City of Avalon will be reimbursed in the amount of $54,400.00 for the Per Capita Program portion of the funding. The required 20% match by the City of Avalon will come from the Capital Improvement line item in the Community Services budget, #10265-6547, and most likely will be spread over the FY21/22 budget, FY22/23.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: If the amendment is not approved it will not be possible to install shade structures on Front Street.
FOLLOW UP ACTION: With the amendment passed, Staff will design and install shade structures.
ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENT: None.
CITY OF AVALON CITY COUNCIL
MEETING DATE: March 15, 2022 AGENDA ITEM:
ORIGINATING DEP: Public Works CITY MANAGER: uM
PREPARED BY: Jamie Hmielak, Maintenance Superintendent
SUBJECT: Designate KECO, Inc. as a Sole Source Vendor and Authorize Purchase of Pumps & Water Supply Stanchions for the Harbor Waste Pump-Out Dock
RECOMMENDED ACTION(S): Designate KECO, Inc. as a sole source vendor and authorize procurement, per the City's purchasing policy, of two peristaltic pumps, two water supply stanchions, and a pump alarm system from KECO Pump & Equipment that meets the specifications for the Harbor Waste Pump-Out Dock, for a total not to exceed $56,440.
REPORT SUMMARY: On April 2, 2019, the City Council accepted a funding award from the Department of Boating and Waterways to support the replacement of the Harbor Waste Pump- Out Dock. The total grant award was $196,200. The dock float, waste tank pumps, and water filling equipment would be included within the scope of the grant agreement.
On November 10, 2020 City Council authorized the solicitation of a request for bids to construct the complete Waste Pump-Out Dock. No bids were received by the published deadline, therefore, on July 20, 2021, City Council authorized the City Manager to negotiate a contract for procurement of the dock float. It was understood that the supplies & equipment for the dock would be purchased & installed by City Staff per the City's procurement policy.
According to the AMC Sec.3-4.111(b) Sole Source Vendors, "When there is only one source that provides the necessary services, goods and equipment to ensure compatibility with existing City services, goods or equipment, or the services, goods or equipment are proprietary in nature, the City may procure the goods or services from the sole source." KECO, Inc. dba Keco Pump & Equipment is the sole provider of KECO pumps and parts.
While Keco does work with authorized representatives, all purchases are made directly through Keco. City Staff requests KECO, Inc. be designated a sole source vendor.
The total expenditure is comprised of three elements, with the majority of this expenditure are the peristaltic pumps, which total $47,500. This type of pump is required for this application due to several factors. They are more environmentally safe for our harbor since they are not prone to leaks. They are also much more efficient, and have very low maintenance costs compared to other style of pumps. Finally, these pumps are able to handle various fluids & debris that are often found in marine holding tanks whereas other pumps cannot handle these items.
The other two elements of the expenditure are two water supply stanchions totaling approximately $8,500 and a tank alert system totaling approximately $440.
Staff is requesting authorization to procure the peristaltic pumps, water supply stanchions, and alarm system from KECO Pump & Equipment for an amount not to exceed $56,440.
FISCAL IMPACTS: Total expenditure is not to exceed $56,440 which is included in the grant that was previously awarded totaling $196,200. This will be applied towards CIP project code 207013 (account 10470-6648).
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Project will be further delayed searching for other equipment that is likely not available due to specific pump requirements as previously mentioned.
FOLLOW UP ACTION: Complete the equipment procurement following the City's purchasing policy.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act ATTACHMENTS: Equipment quotes & sole source letter from KECO.
Call Toll Free 800.900.PUMP
ph. 619.298.38001 Inx. 619.298.3500
IKECO
Pump it, Don't Dump it!™
PUMP-A-HEAD
PO Box 80308
San Diego, CA 92138
TEL: (619)298-3800
FAX: (619)298-3300
www.pumpahead.com
February 15, 2022
Attn: To whom it may concern;
This letter serves to notify that KECO Inc. (DBA Keco Pump & Equipment) is the sole provider of KECO pumps and parts sold under the brand name Keco Pump-A-Head.
The aforementioned components are used for the purpose of wastewater offload from recreational and commercial maritime vessels. Complete systems and replacement parts are not available from alternate sources at this time. While Keco does work with authorized Representatives, all purchases are made directly through Keco Pump & Equipment.
KECO manufactures this equipment in San Diego, California and distributes throughout the world. We are the only manufacturer of this equipment.
Sincerely,
Alex D. Bleier
Vice President
Keco Pump & Equipment
P.O. Box 80308, San Diego, CA 92138 • www.pumpahead.com KECO Pump and Equipment Sales Quotation # 23564
RECO P.O Box 80308 San Diego, CA. 92138 Quote Date: 02/14/22 Phone: 619-298-3800 Fax: 619-298-3300 Valid Until: 04/14/22 PUMP & EQUIPMENT www.pumpahead.com / www.kecopump.com
Bill To: C000016 Ship To: Quote Total:
Billing - Email Invoice to: City of Avalon
[email protected] Harbor Department
$ 47,499.87
Prices In U.S Dollars
USA
ontact Ron Eroen Shipping Method: See Notes Below Payment Terms: Net 30 hone: 310-804-7373 Prepared By: manager
Fax: Sales Rep: House
Email: [email protected]
Description Unit Price Total
2.000 PER900.M40-REM-V KECO Model 900R: Peristaltic "Remote" Pumping System. 30+ Gallons Per $ 14.245.000 $ 28,490.00 Minute (87.5 RPM) Direct Drive Gearbox, Clear Viewing Window, Leak Detection w/ Auto Shut Down, Stainless Steel Pump Frame, Aluminum Pump Housing - Vertical Orientation with Rear Inlet/Discharge Piping, Pulse Reduction Inlet/Outlet, 300 Grade Stainless Steel Fasteners. 3 Year Warranty
2,000 DM-0300.1PH.01 A 3 HP (115/208-240V) Single Phase TEFC (Totally Enclosed, Fan Cooled) Motor With Thermal Protection and Automatic Reset. 50/60Hz
2.000 EP01.0A120-240.1PH Universal PumpOut Control Panel, 120/208-240V 1PH. Includes Solid State Logic Controller (DC Control Circuit 12/24V) Large Backlight LCD Display (Visible Without Removing Pump Enclosure). NEMA 4X Enclosure with Acrylic Window, Visible Hour Meter, Cycle Counter, Service Reminder, Countdown Timer. Local | Off | Remote Selector Switch Auto Shut Off.
Optional Inputs Wireless Receiver and/or Marine Sync Monitoring MS1V2 PumpOut Monitor Factory Installed.
2,000 E1131.030 Disconnect Switch NEMA 4X (Factory Installed Option) $ 305.000 $ 610.00
2.000 F0900.000 Fiberglass Pump Enclosure 38" X 38". Includes Non Metallic Vents, Lifting Handles And Hour Meter Inspection Port.
2.000 RPC FIBERGLASS Fiberglass Remote Pumping Center with Suction Hose Storage Rack. $ 1,460.000 $2,920.00 Removable Access Panel with Countersunk Stainless Steel Fasteners.
Integral Ball Valve And Union For Field Connection. Includes Female Q.C Coupling - Stores Up To 60' Of Hose.
2.000 EC050001.00 Push To Start / Stop Pump Control (Low Voltage) For Remote Pumping Center. $295.000 $ 590.00 NEMA 4x Color Coded (Red / Green) Push Buttons and Internal Junction Box For Field Connection. Color Coded Field Wiring Leads.
4.000 H0025.015 25' Suction Hose Assembly with Crush Resistant Lexan® Site Glass (MNPT) $ 195.000 $ 780.00 and Male Q.C Adapter. Non Marking, Vacuum Rated (30 Hg.) EPDM Suction Hose with Factory Installed Stainless Steel Hose Clamps.
4.000 C6008.BNJ Heavy Duty Suction Isolation Valve. 1 1/2" FNPT w/ Stainless Steel $ 55.000 $220.00 Hardware, Viton Seals & Teflon Seat.
4.000 C0011.PKG Quick Connect Fitting Package for Holding Tank Connection - Includes Brass $95.000 $ 380.00 Reinforced Universal Suction Nozzle (straight) w/ Splash Shield, 1-1/2"& 1-1/4" Male AdapterS), QC Coupler & QC Potty Wand.
2.000 MS-1 OEM MarineSync Pumpout Monitor Gateway V2.0. Includes Embeded Antenna, $ 2,995.000 $ 5,990.00 Factory Installed (Integrated) Into KECO UL Listed Control Panel. Note, Service Plan/Subscription Sold Separately
2.000 MS-12 Year Svc. MarineSync 2 Year Enhanced Subscription - (Service Plan or Additional Years) $ 799.000 $1,598.00 - Dedicated Web Portal.
Please note payment terms listed above. Complete pump systems shall ship via insured LTL freight carrier.
Parts & Accessory orders shall ship via standard ground service unless otherwise specified or noted.
Please notify KEČO Inc., prior to shipping if lift gate is required at destination or if destination is residential.
Page No.: Page 1 of 2
COD pavments are subectto revised Snipping costs. A snooine costs are estimates All orders are subiect to standard terms and conditions unless otherwise agreed upon. Terms and conditions can be found https://www.umpahead.com/about-us/terms-and-conditions KECO Pump and Equipment Sales Quotation # 23564
IKECO P.O Box 80308 San Diego, CA. 92138 Quote Date: 02/14/22 Phone: 619-298-3800 Fax: 619-298-3300 Valid Until: 04/14/22 PUMP & EQUIPMENT www.pumpahead.com / www.kecopump.com
Qty: Item # Description Unit Price Total
1.000 REPAIR.KIT-M40B M40 Peristaltic Pump Repair Kit Includes: $ 1,365.000 $ 1,365.00 1 ea. Internal Peristaltic Hose (NN) Blue Stripe, M40 Models PERH1000.M40-B 2 ea. Flange Gasket, M40 PERV1547.M40
1 ea. Silicone Grease Tube, 8oz PERY5110.008
1 ea. Vacuum Relief Valve (3/4") V7000.750
This Repair Kit Is Exclusive To M40 Dockside and Remote Models Using NR (Blue Stripe) Internal Hose
2.000 Crating Fee Crating and Miscellaneous Packaging Materials. $ 300.000 $ 600.00 Notes: Pump Voltage To Be Confirmed At Time Of Order. Equipment Includes MS1 Quote Subtotal: $ 43,543.00
Monitoring System As Required By CVA Grant. Discount:
Sales Tax: $ 3,156.87
Shipping Has Been Included To Dana Point/Long Beach /Los Angeles Shipping Estimate: $ 800.00 Warehouse - Transportation To Island By City Of Avalon
Quote Total: $ 47,499.87
LENN III CHIH BEN CHINI SHI
l orders resure to standard mand conditions unless otherwise acred upon. Terms and conditions can be faund htto: /www.bumpahead.com/about-us/terms-and-comPage No.: Page 2 of 2 COD payments are subject to revised shipping costs. All shipping costs are esumates KECO Pump and Equipment Sales Quotation # 23567
IKECO P.O Box 80308 San Diego, CA. 92138 Quote Date: 02/14/22 Phone: 619-298-3800 Fax: 619-298-3300 Valid Until: 04/14/22 PUMP & EQUIPMENT www.pumpahead.com / www.kecopump.com
Bill To: C000016 Ship To: Quote Total:
Billing - Email Invoice to: City of Avalon
[email protected] tarbor Department
$ 8,504.93
Prices In U.S Dollars
USA
Contact: Ron Eroen Shipping Method: See Notes Below Payment Terms: Net 30 Phone: 310-804-7373 Prepared By: manager
Fax: Sales Rep: House
Email: [email protected]
Qty: Item # Description Unit Price Total
2.000 RPC FIBERGLASS Color Coded | Fiberglass Water Supply Stanchion W/ Water Hose Storage $ 3,965.000 $ 7,930.00 Rack. Removable Access Panel with Countersunk Stainless Steel Fasteners.
2.000 EC050QTR.00 Coin Assembly For Starting Water Service - Quarter (Multi)
2.000 E1120.154 Adjustable Timer With Accumulator Control (Coin/Token) 110 Volt
2.000 V5202.110 Solenoid Valve, For Auto Water Shut Off (Normally Closed)
2.000 RPC.H20 KIT-L Potable Water Hose Rack with Water Hose Bib and Water Hose (25') Notes: Water Service Pedestals W/ Quarter (Coin) Acceptor, Note 115V Required @ Quote Subtotal: $ 7,930.00
Pedestal To Operate Included Solenoid / Timer Combo. Discount:
Sales Tax: $ 574.93
Shipping Has Been Included To Dana Point/Long Beach /Los Angeles Shipping Estimate:
Warehouse - Transportation To Island By City Of Avalon With Order Of $ 8,504.93 Quote Total:
PumpOut Equipment (Quote 23564)
1 of 1
KECO Pump and Equipment Sales Quotation # 23568
IKECO P.O Box 80308 San Diego, CA. 92138 Quote Date: 02/14/22 Phone: 619-298-3800 Fax: 619-298-3300 Valid Until: 04/14/22 PUMP & EQUIPMENT www.pumpahead.com / www.kecopump.com
Bill To: C000016 Ship To: Quote Total:
Billing - Email Invoice to: City of Avalor
[email protected] tarbor Department
$ 434.36
Prices In U.S Dollars
USA
Contact: Ron Eroen Shipping Method: See Notes Below Payment Terms: Net 30 Phone: 310-804-7373 Prepared By: manager
Fax: Sales Rep: House
Email: [email protected]
Qty: Item # Description Unit Price Total
1.000 TANK ALERT 4X Tank Alert Alarm System - For High or Low Water Alarm Notifications (Specify $ 405.000 $ 405.00 @time of order, Default is High Water). Audible & Visual Alarm Complete With Auxiliary Dry Contacts. NEMA 4X Watertight Electrical Enclosure; Includes Float Switch W/ 20' Cord. Auxiliary Dry Contacts Can Be Connected To Any KECO Sewage PumpOut System And Will Disable The Pump In The Event Of A Detected Alarm Condition.
Notes: Auxiliary High-Water Alarm | Install @ Lift Station - Alarm Relay Will Disable $ 405.00 Pump Out's In The Event Of High Water Alarm Condition. Quote Subtotal:
Discount:
Sales Tax: $ 29.36
Note, Requires Low Voltage Control Wiring. Shipping Estimate:
Quote Total: $ 434.36
Optional Wireless Alarm Option Available - Add $2950
Shipping Has Been Included To Dana Point/Long Beach /Los Angeles Warehouse - Transportation To Island By City Of Avalon With Order Of PupmOut Equipment (Quote 23564)
Page No.: Page 1 of 1
orders are sure substand rand costs onese arrest. Terms and conditions can be found htto://ww.oumpahead.com/about-us/terms-and-conditions
CITY OF AVALON CITY COUNCIL
MEETING DATE: March 15, 2022 AGENDA ITEM: 8
ORIGINATING DEP: Administration CITY MANAGER: DIM
PREPARED BY: David Maistros, City Manager
Devin Hart, Administrative Analyst
SUBJECT: City of Avalon Legislative Platform for the 2022 Legislative Session RECOMMENDED ACTION(S): Adopt the City of Avalon's Legislative Platform for 2022 that guides the City's support ot, or opposition to, regional, state, and federal legislation and authorize City Staff to contact state and federal representatives to advocate for legislative proposals consistent with the guiding principles and policy statements outlined within the 2022 Legislative Platform.
REPORT SUMMARY: A legislative platform (platform) is a reference guide that outlines the City's position on regional, state, and federal legislative matters, providing a framework for the City to support or oppose various regional, state, or federal legislation through monitoring and communication activities. The platform streamlines City processes, enabling the City's Executive team to effectively respond to and influence legislation and regulatory issues under City Council direction. However, the platform does not preclude Council consideration of additional legislative and budgetary issues that may arise during the legislative session. Issues not addressed in the platform may require further Council direction. The platform also provides direction for the City's legislative advocates to assist in securing clear and strategic initiatives, resources, and funding locally, in Sacramento, and in Washington D.C.
The platform is a living document amended annually by City Council as new legislation and budgetary issues are introduced at the regional, state, and federal level and as City Council adopts new, or amends existing, goals, objectives, and priorities. Subsequent revisions and amendments will be submitted to Council for consideration each new calendar year.
Additionally, the City Manager's Office will provide Council with regular updates on relevant legislation throughout the year and provide information when Staff and the City's legislative advocate proactively and appropriately address critical city issues, promote City interests, and preserve local legislative authority.
The inaugural platform was developed in 2020 from the stated and adopted Council objectives and priorities, a review of the League of California Cities' legislative platform, research of current law and pending legislation, and discussions with City Staff and Townsend Public Affairs, Inc. (the City's legislative advocate). The updated and revised platform has amended City contacts, and added a platform relating to regulations of harbor craft emissions.
The platform's guiding principles includes preserving local control, promoting fiscal responsibility, supporting funding opportunities, encouraging geographical considerations, and enhancing partnerships and collaborations.
The Legislative Platform policy statements are arranged by the following | categories and subcategories (listed in order of appearance):
• Local Government Finance • Community Services
• Administrative Services • Parks, Recreation, and Open • Employee Relations Space
• Community and Economic • Solid Waste
Development Coastal Protection
• Housing and Land Use • Water Supply
• Regional Governance • Communications and Technology
• Sustainable Development • Public Satet
• Economic Development • Public Work:
• Sustainability and Environment Transportation
• Air Quality and Climate Change
GOAL ALIGNMENT: Not aligned
FISCAL IMPACTS: There is no direct fiscal impact should City Council approve the 2022 Legislative Platform. Funding should be considered in the FY 2022-2023 budget to accommodate legislative advocacy travel for Council and City Legislative Staff at recognized legislative action days (such as the League of California Cities, California Contract Cities, and National League of Cities).
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City may not be able to react expeditiously to critical legislative and budgetary issues that directly and indirectly impact the City and may not have clear, consistent guidance on Council and City positions, priorities, and objectives.
FOLLOW UP ACTION: Conduct necessary revisions at the beginning of the new calendar year and annually thereafter.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS: 2022 Legislative Platform
CITi 1013
City of Avalon
Legislative Platform
2022
Purpose of the Legislative Platform
The City of Avalon's Legislative Platform is adopted annually and serves as a reference guide to actively pursuing pending regional, state, and federal legislation through monitoring and communications activities. This document represents the City Council's position on current or future issues that have the potential to directly or indirectly impact the City.
The Legislative Platform is developed and maintained using the objectives and priorities of the City Council, review of the League of California Cities' legislative platform, research of current law and pending legislation, and discussions with the City staff and Townsend Public Affairs, Inc. (the City's legislative advocate).
Below are the Guiding Principles and Policy Statements that will allow City staff to address 2022 legislative and regulatory issues in a timely manner, without precluding the consideration of additional legislative and budget issues that may arise during the legislative session. This document authorizes City staff to prepare position letters for signature. Issues not addressed in this document may require further Council direction.
Legislative Contacts
David M. Maistros Devin Hart Eric O'Donnell
City Manager Administrative Analyst Senior Associate
City of Avalon City of Avalon Townsend Public Affairs, Inc. 410 Avalon Canyon Road 410 Avalon Canyon Road 1401 Dove Street, Suite 330 PO Box 707 PO Box 707 Newport Beach, CA 92660
Avalon, CA 90704 Avalon, CA 9070 www.TownsendPA.com
[email protected] [email protected]
2 GUIDING PRINCIPLES
I. PRESERVE LOCAL CONTROL
Preserve and protect the City's powers, duties, and prerogatives to enact local legislation and policy direction concerning local affairs and oppose legislation that preempts local authority. Local agencies should preserve and enhance authority and accountability for revenues raised and services provided
Il. PROMOTE FISCAL RESPONSIBILITY
Support measures that promote fiscal stability, predictability, financial independence, and preserve the City's revenue base and maximum local control over local government budgeting.
Oppose measures that shift local funds to the County, State, or Federal Governments and/or make cities more dependent on the County, State, or Federal Governments for financial stability, such as mandated costs with no guarantee of local reimbursement or offsetting benefits.
III. SUPPORT FUNDING OPPORTUNITIES
Support opportunities that allow the City to compete for its equitable share of regional, state, and federal funding, and that maintain current funding streams. Funding opportunities may include competitive grant and funding programs as well as dedicated funding streams at the regional, state, and federal levels that allow the City to maximize local revenues, offset and leverage capital expenditures, and maintain City goals and standards. Funding priorities include, but are not limited to: parks and recreation, transportation, transit, housing, public works, community services, community development and planning, sustainable communities, smart growth, waste management, water infrastructure, water conservation, water reliability, public safety, resource conservation, and renewable energy.
IV. ENCOURAGE GEOGRAPHICAL CONSIDERATIONS
Encourage the consideration of the geographical location of Catalina Island and the City of Avalon during the development of legislation, regulations, policies, procedures, and mandates. The City of Avalon is geographically unique compared to every other mainland-based municipality. The specific offshore nature of the City can potentially increase hardships or present challenges when implementing Regional, State, or Federal laws and regulation. Efforts should be made to encourage lawmakers and regulators to consider the geographical location of the City and adjust their policies accordingly as appropriate.
V. ENHANCE PARTNERSHIPS AND COLLABORATIONS
Support opportunities to build new and strengthen existing local, regional, and statewide partnerships and strategic collaborations. Support opportunities for Council and City staff to serve as active participants on boards, initiatives, and committees on legislative and regulatory issues that have the potential to impact the City and region, enhance services, programs, and projects, and improve the quality of life for all who live, work, play, and learn in Avalon. 3 POLICY STATEMENTS
LOCAL GOVERNMENT FINANCE
1. Oppose State or Federal efforts to "borrow" or redirect local revenues (such as local taxes, sales tax, property taxes, etc.) and encourage the State to find other methods of balancing its budget.
2. Oppose legislation that would eliminate or reduce the City's franchise fee revenues.
3. Support the use of incentives and other reforms to encourage local government action, rather than the imposition of state, federal, or regional mandates upon local governments, as well as federal mandates on the State.
4. Support measures that preserve maximum local control over any legislation that would increase taxes in order to support statewide infrastructure.
5. Support efforts to grant greater flexibility to local governments in creating new revenue sources for infrastructure projects.
6. Support legislation that protects the City's right to levy and collect full share of Transient Occupancy Tax (TOT) from hotels, vacation rentals, including any online hotel intermediaries, short-term housing rental agencies, and home sharing platforms such as Airbnb, VRBO, and HomeAway. This includes opposing any federal or state legislation providing immunity to online hotel intermediaries and/or prohibiting cities from collecting (retroactively or otherwise) their fair share of TOT.
7. Support efforts to reimburse the City for providing services to nonresidents associated with beach access such as police, fire, or other emergency services, beach waste disposal, and maintenance of restroom facilities.
8. Support legislation that promotes locally designed responses funded with flexible responsive funds to assist in building local public health capacity to combat, control, and respond to communicable diseases such as COVID-19.
9. Oppose legislation that reduces funding streams that further erode the City's ability to protect public health and safety.
10. Support direct federal and state funding for COVID-19 pandemic relief and economic recovery to local governments, particularly rural and isolated agencies, to offset lost general and harbor enterprise funds.
ADMINISTRATIVE SERVICES
1. Support maximum flexibility for local government in contracting and contract negotiations.
2. Support open government initiatives as well as the principles of the open meetings provisions of the Ralph M. Brown Act at all levels of government.
4 3. Support greater transparency in governance through efforts to promote accountability, responsiveness, and public collaboration.
4. Support legislation that preserves the ability of local governments to determine the appropriate type of election for their jurisdiction.
5. Oppose mandated district-based elections without analyzing the specific needs of a community.
6. Support opportunities to include the City in critical data measurements, enabling enhanced representation, availability, and localization of data, ensuring the City is competitive when pursuing future funding opportunities, and facilitating informed strategy development and implementation.
Employee Relations
1. Oppose measures that reduce local control over employee relations issues.
2. Oppose legislation mandating new or enhanced local government employee benefits.
3. Oppose proposals that would create additional financial burden on, or threaten the viability of, the California Public Employees' Retirement System (CalPERS).
4. Support legislation and policies that improve access to healthcare for public employees and expand the ability to offer health, welfare, and wellness services to public employees.
COMMUNITY AND ECONOMIC DEVELOPMENT
Housing & Land Use
1. Oppose legislation that imposes regional, state, or federal growth, development, or land use planning standards within the City.
2. Oppose legislation that penalizes local governments for noncompliance with their housing element or regional housing needs assessment requirements.
3. Support state legislation that recognizes geographically unique challenges affecting the City and mitigation efforts to assist in addressing affordable housing strategies.
4. Support efforts to strengthen the legal and fiscal capability of local agencies to prepare, adopt, and implement plans for orderly growth, development, and conservation of local planning areas.
5. Support State and Federal legislation which would provide resources for the City to meet its housing needs as described in the Housing Element of the General Plan, particularly senior live/work housing.
5 6. Support legislation that retains local control and authority in placing restrictions or regulations on residential units for tourist or transient use.
7. Support legislation that preserves local control over the establishment and operation of group homes and sober living homes.
8. Oppose state and federal legislation and regulations that mandate the ministerial or streamlined approval of accessory dwelling units or other types of developments.
9. Support legislation that protects and enhances income, health coverage, food security, and housing stability.
Regional Governance
1. Support proposals encouraging regional, sub-regional, or countywide cooperation in planning urban development strategies, especially those that provide funding for effective implementation of agreed-upon goals.
2. Support opportunities to include the City in regional planning documents to gain competitive advantage in regional, state, and federal funds.
3. Support measures to achieve fair and proportionate representation on countywide and regional boards.
4. Support policies and programs that encourage working with other cities, counties and government agencies to jointly leverage resources and assets to create and strengthen economic clusters within the region.
Sustainable Development
1. Support legislation that addresses sustainable development practices, including "green building" and "smart streets" , and that provides financial and technical support to local government in implementing such practices.
2. Support measures that maintain and enhance local decision-making authority in the development and implementation of environmental strategies.
3. Support policies and guidelines to facilitate alternative building methods, materials and technologies.
Economic Development
1. Support opportunities and legislation that protect the City from economic shocks, reduce economic inequality and vulnerability, and encourage economic vitality and resiliency. 6 2. Support efforts to preserve funding mechanisms to promote economic development, promote success of local businesses (including diversification, development, incubation, and growth), and balance tourism and environmental conservation.
SUSTAINABILITY AND ENVIRONMENT
Air Quality and Climate Change
1. Support legislation and policies that assist local government in meeting or exceeding goals to reduce global warming pollution levels. These efforts include reducing dependence on fossil fuels, developing alternative energy resources, reducing greenhouse gas emissions, and developing fuel-efficient technologies.
2. Support continued funding and incentives to local agencies to work together to improve air quality through the reduction of emissions and advancing economic and technical developments.
3. Support measures that provide for continued funding and incentives to cities to work together to improve air quality while balancing the reduction of emissions with impacts on business.
4. Support funding for implementation and compliance with various statewide climate-change- related initiatives, including AB 32 (2006), AB 1826 (2014), SB 32 (2016), SB 100 (2018), SB 375 (2008), and SB 1383 (2016).
5. Support legislation that would require manufacturers to assume financial and/or physical responsibility for the costs of collecting, processing, recycling or disposing of products at end-of-
6. Support legislation and grants that would provide funds to support projects that demonstrate cost effective, environmentally friendly, cutting edge technologies, and renewable energy for publicly owned facilities.
7. Support public private partnerships in developing new technologies to address environmental and energy challenges.
8. Support efforts to reform the California Environmental Quality Act (CEQA) to streamline the approval of development and infrastructure projects and reduce the prevalence of frivolous lawsuits resulting from inadequate safeguards written into CEQA regulations while ensuring the environment is adequately protected and job creation is promoted.
9. Maintain and enhance local decision-making authority in the development and implementation of air quality attainment strategies.
10. Oppose legislation or regulations regarding harbor craft emissions that are not technically or financially feasible to implement with sufficient timelines, or that will eventually harm the residents of Catalina Island through decreased access and increased fares 7 COMMUNITY SERVICES
Parks, Recreation and Open Space
1. Support legislation that promotes access to joint use of schools; parks and open space; and development of streets and trails that encourage physical activity and healthy living.
2. Promote policies that recognize the benefits of parks and recreational facilities in the advancement of "sustainable communities" and curbing green-house gas emissions.
3. Oppose efforts that diminish funding for vital regional and community services that negatively impact Californian's access to parks, open space, and natural resources.
4. Work to strengthen policies that fund parks, open-space acquisition, and multimodal (such as walking and biking) trails and paths.
5. Support local government funding opportunities for new recreation resources and for ongoing operations and maintenance for existing parks.
6. Support and work with County, State, and Federal officials in the establishment of regional, state, and federal parks as well as open space while preserving local control and land management for future infrastructure projects.
7. Support efforts to bring state and federal assistance for conservation efforts to the City and Catalina Island.
Solid Waste
1. Support measures that maintain and enhance local authority and economic flexibility to regulate solid waste and recyclables.
2. Support efforts, technologies, and funding resources to extend the longevity of the City's landfill and ensure adequate resources are available for the long-term care of the landfill's eventual closure.
3. Support measures that provide the City with more flexibility and funding to meet statewide short- lived climate pollutant standards such as those in SB 1383 (Lara, 2016).
4. Seek county, state and federal funding and permitting support to help comply with Solid Waste mandates for recycling and organics recovery/processing.
Coastal Protection
1. Support State and Federal administrative and legislative efforts aimed at the safe removal, transport, and interim and/or long-term storage of nuclear waste from the San Onofre Nuclear Generating Station.
8 2. Support State and Federal legislation and programs to protect the City's shoreline, including those which provide financial and technical assistance to coastal communities to address sea level rise, develop resilient infrastructure, protect beach water quality, and prevent storm water runoff.
3. Oppose actions by state and federal agencies to impose mandates on local government that exceed existing state or federal regulations and/or are outside the agency's jurisdictional authority.
Water Supply
1. Support legislation that encourages strong water efficiency standards and increased water conservation and resiliency strategies.
2. Support legislation that would increase the availability of, and funding for, water reuse technologies, water recycling, local water storage and other water supply technologies.
3. Support measures to increase water supply and improve water quality in the region, including drought relief legislation.
4. Support and encourage legislation for critical water infrastructure maintenance and construction projects and local financing tools.
Communications and Technology
1. Oppose efforts that remove local regulatory authority on wireless infrastructure development.
2. Support efforts to enhance telecommunications, radio, broadband, and infrastructure operations and standards in the City, including the redundancy of public safety communications.
3. Support funding opportunities for infrastructure enhancements and improvements for rural or isolated communities.
PUBLIC SAFETY
1. Support measures that encourage community safety and well-being, including addressing the health and safety needs of residents, seniors, and those with disabilities.
2. Support legislation and implementation of State programs and policies that promote pedestrian and bicycling safety.
3. Support legislation and funding for disaster preparedness and emergency planning (including terrorism) as well as measures that provide cities with an increased role in emergency preparedness and resiliency.
4. Support legislation that promotes locally designed responses to address the evolving impacts of COVID-19 and community health emergencies, including but not limited COVID-19 vaccine mandates.
9 5. Support legislative efforts to increase the amount of grant funding for local law enforcement, fire suppression and prevention, and marine safety.
6. Oppose legislation and regulations that would hinder a local government's ability to contract for public safety services.
7. Support local control for the regulation of cultivation, storage, manufacturing, transportation, and use of medicinal and recreational cannabis.
8. Support local control of fire and emergency medical services/ambulance services, including pre- hospital care and transport.
9. Support additional classifications and funding opportunities for communities who are isolated from enhanced medical and life saving services.
10. Support legislation that provides and/or augments funding and resources for terrorism and homeland security response training, with broad interpretations of training curriculums.
PUBLIC WORKS
1. Support legislation that would increase funding for local transportation projects including road- resurfacing projects; the City's transit system; adding bicycle lanes, sidewalks, and trails throughout the City; and enhancing pedestrian safety.
2. Support increased State and Federal funding of transportation improvements with regional or sub-regional benefits for all modes of transportation.
3. Support legislation that affords local agencies greater discretionary authority to expend available transportation funds and affords local jurisdictions greater flexibility over transportation related issues.
4. Support legislation that includes state, federal, and regional funding formulas that ensure equitable distribution of funds at the local level.
5. Support funding for the operation, maintenance, and improvement of critical transportation nodes such as the Cabrillo Mole for rural or isolated communities.
6. Support funding and resources for alternative fuel vehicles for replacement of municipal fleet equipment, adequate charging station infrastructure for emerging electric vehicle technology, and retrofitting municipal buildings to increase energy efficiency.
7. Support legislation and funding opportunities that encourages and enables the safe use and implementation of a reclaimed water and fire suppression system, infrastructure, and treatment process that protects public health and the environment. 10 TRANSPORTATION
1. Continue to explore ferry mile inclusion in the National Transit Database reporting system to secure and protect dedicated funding for the ferry system.
2. Support funding for developing new ferries that reduce GHG emissions, are powered by renewable energy, are quieter, and are carbon neutral/negative.
3. Support funding opportunities that assist with state and federal transit mandates (such as electric vehicle (EV) infrastructure, EV public transportation, alternative fuel vehicles, etc.). 11 LEGISLATIVE REPRESENTATIVES
United States President
Hon. Joe Biden Vice President Kamala Harris
Address The White House
1600 Pennsylvania Avenue NW
Washington, D.C. 20500
Comments 202.456.1111
Fax 202.456.2461
United States Senate - California
Hon. Dianne Feinstein
DC Office Local Office
Address 331 Hart Senate Office Building 111 Santa Monica Boulevard, Suite 915 Washington, D.C. 20510 Los Angeles, CA 90025
Phone 202.224.3841 310.914.7300
Fax 202.228.3954 310.914.7318
Hon. Alex Padilla
DC Office Local Office
Address B03 Russell Senate Office Building 11845 W. Olympic Boulevard, Suite 1250W Washington, D.C. 20510 Los Angeles, CA 90064
Phone 202.224.3553 Unassigned
Fax 202.224.2200 Unassigned
United States Congress - California
Alan Lowenthal - 47" District
DC Office Local Office
Address 108 Cannon House Office Building 275 Magnolia Avenue, Suite 1955 Washington, D.C. 20515 Long Beach, CA 90802
Phone 202.225.7924 562.436.3828
202.225.7926 562.437.6434
Governor - State of California
Hon. Gavin Newsom
Capital Building Lt. Governor Eleni Kounalakis
1303 10th Street, Suite 1173 1303 10th Street, Suite 1114 Sacramento, CA 95814 Sacramento, CA 95814
916.445.2841 916.445.8994
Fax 916.558.3160
12 California State Senate
Ben Allen - 26' District
Capital Office District Office
Address State Capitol, Room 4076 2512 Artesia Boulevard, Suite 320 Sacramento, CA 95814 Redondo Beach, CA 90278
Phone 916.651.4026 310.318.6994
Fax 916.651.4926 310.318.6733
California State Assembly
Patrick O'Donnell - 70th District
Capital Office District Office - Long Beach District Office - San Pedro Address State Capitol, Room 4001 5000 E. Spring Street, Suite 550 461 W. Sixth Street, Suite 209 Sacramento, CA 94249 Long Beach, CA 90815 San Pedro, CA 90731 Phone 916.319.2070 562.429.0470 310.548.6420
Fax 916.319.2071 562.429.7871 310.548.4160
Board of Supervisors - Los Angeles County
Janice Hahn - 4' District
Signal Hill - Long Beach San Pedro
Address 1401 E. Willow Street 302 West 5' Street, Suite 200 Signal Hill, CA 90755 San Pedro, CA 90731
Phone 562.256.1920 310.519.6021
Fax 562.490.0549 310.732.7927
13 AVALON MUNICIPAL HOSPITAL BOARD OF TRUSTEES
MEETING DATE: March 15, 2022 AGENDA ITEM: 9
ORIGINATING DEP: Administration CITY MANAGER: Dun
PREPARED BY: Gabrielle Morones, Deputy City Clerk
SUBJECT: CEO's Board Report and CFO's Monthly Narrative Analysis RECOMMENDED ACTION(S): Receive and file the reports.
REPORT SUMMARY: Attached is a copy of the February 2022 Catalina Island Medical Center CEO Report to the Board of Directors and the CFO Report for January 2022.
GOAL ALIGNMENT: Not aligned.
FISCAL IMPACTS: Not applicable.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Not applicable.
FOLLOW UP ACTION: File the actions.
ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS: CEO February 2022 Report and the CFO's January 2022 Report.
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
Monthly CEO Report
February 2022
COVID-19
CIMC COVID-19 Antigen Testing
Tests Performed - 7,584 Positive Results - 656
CIMC COVID-19 Antibody Testing
Tests Performed - 204 Positive Results - 22
Residents Without A Positive Test
Last positive Test Date February 21, 2022
Total Days 2 Days
COVID-19 Vaccine FAQ
To get the answers you need quickly, please review the list below prior to calling the clinic. For vaccine news and reminders, sign up for CIMC email alerts below.
Which COVID-19 vaccines does CIMC currently have?
Moderna (Ages 18+)
Pfizer-BioNTech (Ages 12+)
Pfizer-BioNTech Pediatric (Ages 5-11)
When are CIMC's COVID-19 vaccine clinics?
Recurring walk-in COVID-19 vaccination clinics:
Tuesdays: 1:00 PM - 3:00 PM (Pfizer 12+)
Tuesdays: 3:00 PM - 5:00 PM (Pfizer 5-11)
Thursdays: 1:00 PM - 3:00 PM (Moderna 18+)
Please bring your vaccination card (for second and booster doses) and self-attestation form with you (for booster doses)
First, second, and booster doses are available.
Who can get a COVID-19 vaccine booster?
COVID-19 booster shots and third doses are now available at CIMC for eligible individuals.
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
CIMC follows CDC guidelines.
Los Angeles County COVID-19 Data
Daily Reported Percent of COVID-19 Diagnostic Tests
that are Positive, Past 7-day Average
February 15, 2022
2000%
12-00%
50N
Daily Number of Hospitalized COVID-19 Confirmed Patients, Past 7-day Average
February 21, 2022
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
Operations
• We have recruited Michael Bjornson, Ph.D. a Clinical Health Psychologist. He began working at CIMC in early February of 2022. The addition of a psychologist will help with developing CIMC as a Patient Centered Medical Home for our community. By combining mental health services/expertise with primary care can reduce costs, increase the quality of care, and, ultimately, save lives. The integration between primary care providers and mental health professionals increases access for underserved populations, improves patient care by focusing on whole health, and identifies communication between care providers as key to providing optimal healthcare for patients. • The importance of human resource (HR) function in any organization has become exponentially important during the pandemic. It is responsible for managing the workforce to improve employees' productivity. As we move forward, we will be investing more into Human Resources to develop programs and policies, such as policies on employee health and safety, new ways of engaging talent, programs on managing mental health issues and anxieties amongst the workforce. It is our desire that this investment keeps employees engaged, motivate, managing change and promote a nurturing and caring culture within the organization.
• Dr. Warren will be reducing her hours at CIMC considerably in the future. It is her plan to provide care at CIMC a couple times a month. A new contract has been provided to her for her review.
• Dr. McGroarty was nominated and has accepted the position of Chief of Staff.
We congratulate him on his new role.
• We are currently having conversations with four specialists to provide visiting physician clinics. We are currently speaking to physicians with specialties in family practice, dermatology, psychiatry, and podiatry. • We have hired Liza Logan to manage our outpatient clinics. We are excited to have her oversee the clinic, social services, and physical therapy. • On March 30'h I will be Overtown meeting with Chad Lefteris, CEO of UC Irvine, to discuss our relationship and see if there are additional opportunities for us to partner on programs.
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
• We have hired Neil Macready as the Foundation's new Chief Development Officer. Neil comes with a wealth of experience and with an impressive background.
• Neil had the opportunity to work with USC leadership to raise funds for the establishment of the USC Wrigley Institute for Environmental Studies (WIES) at Two Harbors.
• Neil spent two years with Providence Health and Services building the campaign plan and initiating the major gifts program at Providence Tarzana Medical Center for the construction of a new patient tower. One of his most significant accomplishments was the identification and solicitation of the person who would ultimately become the lead donor for the project with a gift of $50 million.
• We have applied for the Small Rural Hospital Improvement Program (SHIP) grant for Fiscal Year 2021-22. We will be received funding in the amount of $258,376. We have placed orders to spend the funds on the following:
• GE heart monitors - $115,321
• DINAMAP™ SuperSTAT™ NIBP delivers proven NIBP technology, utilizing GE-patented "smart cuff" pressure control to improve measurement time, patient comfort, and artifact rejection, all while retaining the classic DINAMAP accuracy.
• TruSignal™ SpO2 gives you the ability to reject motion artifacts and detection even at low perfusion.
• EK-Pro arrhythmia algorithm provides simultaneous four-lead analysis that helps optimize the detection and analysis of arrhythmias, helping ensure no cardiac event goes unnoticed. The algorithm helps distinguish noise and artifacts from true beats, reduces false alarms, and enables uninterrupted ECG monitoring even in the event of a single electrode failure.
• EtCO2 allows for CO2 side stream measurement right at the patient's airway.
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
98 80~
37.1 120
-0.6 -
0--
• ACE Axcel® Clinical Chemistry System - $33,998
• ACE Axcel, the next-generation clinical chemistry system from Alfa Wassermann, sets the standard for excellence in today's community hospital laboratory. Processing up to 285 tests per hour, the ACE Axcel helps physicians quickly diagnose, treat and monitor patients in a single visit. With the ACE Axcel in a care setting, healthcare professionals can provide a seamless patient experience and streamlined procedures for laboratory personnel. The ACE Axcel has been cleared by the FDA and is specially designed for use in POLs.
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
ACE
AXCEL
AXCEL
• Operating funds to mitigate Covid-19 costs - $109,057 • We have contracted with Highmark Companies to help CIMC qualify and apply for Employee Retention Credits. Under recent legislation, companies that obtained Payment Protection Plan (PPP) loans may also qualify for the Emplyee Retention Credit (ERC) for 2020 and an enhanced ERC for 2021. Highmark has a fee of 8% for funds that are received and they believe we may be eligible for up to $500,000. More analysis needs to be completed for accurate numbers. • We have contacted Charney and Associates for better clarification on the fee structure for governance education. The workshop is approximately $11,500 for the initial educational workshop.
We have received a second bid from Via Healthcare consulting. They provided governance education approximately 6 years ago for CIMC. The cost for their services is $46,855.
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
• Strategic Planning. I recommend that as part of the current facility replacement project, that CIMC initiate a strategic planning process to develop a strategic plan that will support the facility replacement plan. As part of the strategic planning process CIMC may address these issues:
• A re-assessment of organizational mission and purposes. • Development of a vision that describes future success. • An analytical review of the current status and trajectory of market conditions, including demographic, competitive perspectives including market share analysis, population-based use rate trends, and future changes in supply side market characteristics.
• Clinical service-specific reviews of existing volume trends, new service opportunities, and specific options for competing or affiliating with other providers in the market.
• An evaluation of strategic options. This frequently takes the form of a scenario planning exercise that models alternative strategic options and their implications for achieving organizational purpose.
• An analysis of capital structure, financial performance indicators, and future investment requirements and funding strategies for strategic execution. • Development of a strategy map and key performance indicators for communicating and tracking performance around the strategic Patient Satisfaction
• Press Ganey surveys are sent out on a regular basis to patients that are seen in the clinic, emergency, and outpatient services. We greatly appreciate patient feedback. This data will help us understand our patient's needs and help CIMC change to provide a wonderful experience when visiting CIMC.
CIMC National Ranking - Fiscal Year
Department 151 Otr 2nd Otr 3rd Ott 4th Our
Emergency 99th tile 99th tile 99th% tile
Clinic 89th% tile 99th%tile 99th% tile
Outpatient 61st% tile 64th% tile 1st%tile
Average 83rd%tile 87th%tile 66th%tile
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
Surveys Returned
Department 1st Otr 2nd Otr 3rd Otr 4th Otr
Emergency 69 49 12
Clinic 64 57 24
Outpatient 46 38 38
Press Ganey Annual Precentile Ranking
99 98 97 99 97 98
96 94 96
84 55
49 45 45
26 21
18 A 11
EMERGENCY CLINIC OUTPATIENT
2016 • 2017 • 2018 • 2019 • 2020 • 2021 • 2022
Press Ganey Average Precentile Ranking
93 56 56
38 34
2016 2017 2018 2019 2020 2021 2022
- Annual Average
Facility Replacement
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
• May 2021
• In a collaborative working session via Zoom with the board and executive leadership, the consulting team shared market service area care demand data per service line and together investigated opportunities to sustain and grow market share capture in several service lines as follows:
• Acute and Swing Beds:
• Develop inpatient care program
• Invest in cardiac monitoring, and telemetry equipment • Enhance the patient experience with excellent service • Develop care team coordinator with over town hospitals for swing admits • Skilled Nursing:
• Assess and adjust cost allocations
• Clinic Primary and Specialty Care:
• Implement care coordination follow up with patients
• Embrace team-based approach with providers
• Enhance patient privacy
• Promote preventative health visits and physical exams • Retain primary care providers, and recruit visiting specialists • Recruit outpatient specialists for procedures, i.e. GI, pain, psychiatry, oncology
• Imaging:
• Ensure high quality of images with patients and over town specialist • Lab and Ancillary:
• Add new lab equipment for more tests
• Grow physical therapy with new space in town
• Care coordination with over town specialty providers
• Educate patients on quality of lab work and rehabilitation services Procedures and New Services:
• Stress tests and cardiac rehabilitation
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
• Procedure area for GI, Pain, Oncology, Wound Care, Aesthetics • Wellness and Behavioral medicine
• Concurrently in the month of May the building site was surveyed for topography mapping of the site gradients.
• June 2021
• An in-person board retreat was held to forecast patient care volumes by service line by implementing the strategies identified in May's board retreat.
Departments were sized to deliver the forecasted patient care volumes in a departmental space needs program.
• A need for the following in 65,000 +/- SF facility was identified:
• Hospital and Skilled Nursing Beds
• 16 beds overall - 2 acute, 4 swing, 8, skilled, and 2 observation beds • Emergency Care
• 3 ED rooms - 1 trauma, 1 procedure/exam, and 1 secure hold/exam • Imaging
• 5 Radiology rooms - Xray, CT, Ultrasound, Mamo, and Dexa • Surgery
• 1 OR, 1 GI or Pain Procedure, 3 Pre/Recovery Bays
• Pharmacy and Laboratory
• Physical and Occupational Therapy
• Cardia Rehab, Pulmonary Function, EKG, and Stress
• Infusion Therapy
Dinning and Café
• Administration, reception, and billing
• Materials Management
• Building Support - Mechanical and Electrical room/s
• Discussed and explored key departmental adjacencies for staffing efficiency, enhanced patient experience and separation of patient spaces and flow from provider, staff, supply, and waste flow
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
• July and August 2021
• Several Zoom meetings with City of Avalon and LA County representatives to ascertain:
• Utility infrastructure availability and locations
• Water
• Sewer
• Fire flow
• Storm Drainage
• Fire department requirements
• Planning department requirements
• Hired a Civil engineer to evaluate and design
• Storm drainage
• Utility demand, capacities, and extensions
• Site grading for building foundation, drives and parking • Retaining wall design
• September, October, and November 2021-
• The design and construction estimating team collaboratively conceptualized four building departmental adjacency and stacking scenarios, in compliance with desired departmental adjacencies, fire department requirements, city, and county planning criteria, within the given site topography, and storm drainage requirements. These four 4 scenarios were reviewed in depth with Jason for discussion, revision, and alignment:
• A four story to accommodate a fire access drive around the entire building • Three, three story concepts
• Settled on a three-story solution with:
• First floor - reception, admitting, kitchen, dining and café, pharmacy, and mechanical room
• Second floor - clinics, physical therapy, cardiac rehab, pulmonary function, surgery, procedures, and prep recovery, and building support - Third floor - emergency, imaging, lab, in patient acute, swing beds, skilled nursing, and observation beds
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments 310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
• December 2021 and January 2022
• Developed construction system concepts within the aligned upon design concept for site and building, in consideration of City Planning, LA County Fire, and OSHPD's requirements.
• Developed estimated the costs related to construction systems, permitting, OSHPD review and oversight, site development, utility service extensions, materials, labor, shipping, management, and construction supervision. • February and March 2022
• Develop a forecasted model of operations for an achievable and sustainable market capture of medical care patient volumes, balanced with an affordable debt service that supports the capital expenditure for a "right sized" replacement hospital.
• Assess and "strategize" growing existing while developing and sustaining new service line patient capture in a strategic planning session with the board, executive leadership, providers, and consultants to support the required facility debt service.
• Identify, assess, and select a preferred financing methodology for funding the capital investment.
• Outstanding Project Risks
• Cost based reimbursement, service line market capture, and patient care volumes sufficient to produce sufficient revenue to support the debt service • Domestic water supply which will require completion and operational pertormance of Edison's expanded desalination plant
• Water pressure and flows for fire suppression system
• Geotechnical assessment for rock that may result in possible blasting requirements
• Affirmation of the overall site area to be gifted by the Island Company • Requirements for employee housing - Currently the plan has 10 beds accounted for
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
• Fire departments buy-in to the site design without a ring road around the building for fire fighting
• Requirements for service and access drives not to exceed 10% grade for firefighting purposes. Current design suggests this is possible • City Development Fees for utility infrastructure capacity currently included as an allowance
• Seismic assessment by OSHPD
• March 21 & 22nd - Strategic Master Facility Plan Assessment and Recommendations
• Overview of Market Needs
• Service line market capture initiatives
• Assessments and discussion
, Departmental space needs program
Assessments and discussion
Planning
• City of Avalon
• Local and County Fire
• Edison
• OSHPD
Conceptual Site Plan
• Challenges and opportunities
• Why
• How
• Assessments and discussion
Conceptual Floor Plans
• Why
• How
• What
• Where
, Overall Project Budget
Assumptions
P.O. Box 1563 (310) 510-0700
100 Falls Canyon Rd Appointments (310) 510-0096
Avalon, CA 90704 CatalinalslandMedicalCenter.org
CATALINA ISLAND MEDICAL CENTER
• Utilities
• Site
• Building
• OSHPD
• Island Factor
• Inflation
• Design and engineering
• Medical, Kitchen and Laundry Equipment
• Furnishings, Fixtures, Security, IT and Cabling
• Contingencies
• Overall total
• Financial Forecast of Operations
• USDA Direct and Guaranteed Lending Parameters
• Cost Assumptions
• Revenue and Expense Assumptions
• Overview Cost Based Reimbursement
• Criteria
• Outcomes
• Rapid Strategic Plan Offer
• Stakeholder Assessments
• Brainstorming
• Recommended Plan of Action
Out Of Office
February 1st - 4th Vacation
February 7th - gth Bereavement Leave
May 21st - May 28th Vacation
Catalina Island Medical Center Financial Indicators Dashboard January 2022 Net Revenue Net Operating Income
1,400,000 3,500,000
1,300,000. 3,000,000
1,200,000 2,500,000
1,100,000 2,000,000
1,000,000 1,500,000
900,000 1,000,000
800,000 500,000
700,000
600,000 (500,000)
500,000 (1,000,000)
400,000. (1,500,000)
o e в e no got so
→2027 --2021 —2020 -2022 2021 — 2020
Oberating Expenses Payroll & Benefits & Locums & Physicians As % Of Net Revenue
1,400,000
1 300,000
300%
- 200.000
250%
1,100,000
1,000,000
900.000 150%
800,000
100%
700,000
50%
600.000
500.000
02022 -2021 — 2020| - 2022 2021 — 2020
Catalina Island Medical Center
Statement Of Operations with Key Indicators
January 2022
872691
Prior Year 2022 Bud 2022 Bud Prior Year Prior Year Current Yr 2022 Prior Year 2022 Bud 2022 Bud Prior Year Actual Var % Var Var % Var Actual Budget Actual % Var Var Actual Budget
OPERATING REVENUE
106,469 188,511 159,081 (82,042) 43.5% (52,612) -33.1% Inpatient Revenue 1,953,602 1,706,110 1,172,322 247,492 14.5% 781,280 588,853 579,007 521,757 9,846 1.7% 67,096 12.9% Outpatient Revenue 3,319,095 3,237,247 3,780,699 81,848 2.5% (461,604) 681,338 843,226 500,778 (161,888) -19.2% 180,560 36.1% ER Revenue 8,205,976 7,582,945 4,926,543 623,031 8.2% 3,279,433 112,343 134,638 91,886 (22,295) - 16.6% 22.3% Clinic Revenue 1,000,740 858,601 828,083 142,139 16.6% 174,657 -14.7% 225.857 16.9% 14,479,413 13,384,902 10,705,647 1,094,510 8.2% 3,773,766 1,489,003 1,745,382 1.273,502 (256,379) Gross Patient Revenue
ALLOWANCES & DEDUCTIONS
89,804 (55,954) -50.8% (35,614) -39.7% Provision for Bad Debts 654,434 726,808 695,983 (72,374) -10.0% (41,549) 54,190 749,538 5,857,838 4,075,938 158,322 2.7% 1,940,222 415.934 171,061 (333,705) 44.5% 244,873 143.1% Contractual Allowance 6,016,160 3,416 8,823 3,588 (5,407) -61.3% 4.8% Charity 22,719 61,760 24,137 (39,041) -63.2% (1,418) 4,085 4,023 (1,073) -26.3% -25.1% Admin and Other 20,433 28,596 27,624 (8,163). -28.5% (7,191) 3,012 208,017 6,675,002 4,823,683 38,744 0.6% 1,890,064 476,552 872,691 268,476 (396,139) -45.4% 77.5% Total Allowances 6,713,746
1.005,028 139,760 16.0% 7,425 0.7% NET PATIENT REVENUE 7,765,666 6,709,900 5,881,963 1,055,766 15.7% 1,383.703
1.012,451 872,691
41,667 30,000 22,366 53.7% (34,033) 0.0% Sales Tax Revenue 335,547 291,669 292,536 43,878 15.0% 43,011 241093 89,620 4,884 157,685 175.9% (242,421) -4963.6% Other Operating Revenue 1,424,779 627,340 173,675 797,439 127.1% 1,251,104 1,003,978 1,039,910 319,811 31.9% 283,879 27.3% NET OPERATING REVENUE 9.525.992 7,628,909 6,348,175 1,897,083 24.9% 3,177,817 1,323,789
OPERATING EXPENSES
425,699 452,315 (23,134) -5.4% 3,482 0.8% Salaries 3,005,450 2,979,891 2,936,306 (25,559) -0.9% 69,144 448,833
96,691 78,857 88,195 (17,834) -22.6% (8,496) 9.6% Employee Benefits 679,675 551,996 541,016 (127,679) -23.1% 138,659 37,500 54,255 (34,490) 92.0% (17,735) -32.7% Employee Housing 368,705 262,500 335,677 (106,205) -40.5% 33,028 71,990
62,652 15,000 52,021 (47,652) -317.7% (10,631) -20.4% Professional Fees 619,698 380,000 249,050 (239,698) -63.1% 370,648 94,518 59,489 56,061 (35,029) 58.9% (38,457) -68.6% Professional Fees-Legal/Audit 410,176 296,421 297,624 (113,755) -38.4% 112,552 128,796 111,171 120,528 (17,625) -15.9% (8,268) 6.9% Professional Fees-Phys 875,284 778,195 855,192 (97,089) -12.5% 20,092 9,358 10,475 6,624 1,117 10.7% (2,734) 41.3% Supplies - Food 63,833 73.322 69,494 9,489 12.9% (5,661) 33,086 47,894 56,086 14,808 30.9% 23,000 41.0% Supplies - General 254,698 335,257 373,755 80,559 24.0% (119,057) 1,525 11.4% (3,704) 45.4% Supplies - Pharmacy 111,570 123,750 102,088 12,180 9.8% 9,482 11,868 13,393 8,164 93,953 48,051 1,108 1.2% 44,794
12,539 9,136 23,204 (3,403) -37.2% 10,665 46.0% Repairs and Maintenance 92,845 130,362 118,583 132,814 (11,779) -9.9% 2,452 1.8% Purchased Services-Other 772,423 830,082 863,439 57,659 6.9% (91,016) 5,727 6,115 5,638 6.3% (89) -1.6% Equipment Lease 40,872 42,806 45,758 1,934 4.5% (4,886) 9,632 12,462 12,397 2,830 22.7% 2,765 22.3% Utilities 108,100 87,233 94,390 (20,867) -23.9% 13,710 22,246 22,247 15,609 0.0% (6,637) 42.5% Insurance 155,722 155,729 109,263 0.0% 46,459 21,764 4.024 22,722 (17,740) 4.2% Taxes 37,008 28,169 31,130 (8,839) -31.4% 5,878 1,587 4,846 7,118 3,259 140.0% 77.7% Interest 12,311 33,925 76,259 21,614 0.0% (63,948) 5,531
3,772 3,238 (4,008) -106.2% (4,542) -140.3% Telephone 14,654 26.405 24,280 11.751 44.5% (9,626) 7,780 38,617 35,550 (2,636) -6.8% 5,703
22,402 5,517 18,091 (16,885) -306.1% (4,311) -23.8% Dues and Subscriptions 41,253 8,500 1,037 (7,463) -719.6% (7,810) 0.0% Travel/Training 28,219 7,260 3,361 (20,959) -288.7% 24,858 78,252 78,654 58,293 0.5% (19,959) -34.2% Other expenses 583,877 430,578 425,448 (153,299) -35.6% 158,429
2.7% 1.3% Depreciation 205,861 208,172 203,240 2,311 1.1% 2,621
1. 307,542. 1,025,00 123,326- (211,916) -19.3% (84,136) -6.9% Total Operating Expenses 8.482.234 7,764,271 7,720,369 (717,963) -9.2% 761,865 16,263 (91,631) (183,487) 107,894 117.7% 199,750 - 12.2% NET INCOME (LOSS) FROM OPERATIONS 1,043,758. (136,362). (1,372,193) 1,179,120 871.1% 2,415,951 NON-OPERATING REV & EXP 175,000
25,000 25,000 25,000 0.0% 0.0% Foundation 275,000 160,000 100,000 57.1% 115,000 5,000 5,000 3,205 0.0% 1.795 56.0% Auxillary 30,000 35,000 20,972 (5,000) 9,028 6,250 (6,250) -100.0% 0.0% Contributions 21,408 43,750 20,210 (22,342) -51.1% 1,198 8,750 (8,708) -99.5% 0.0% Grants 42,889 61,250 34,004 (18,361) -30.0% 8,885 1,667 682 (1,296) -77.7% 45.6% Other Non-Op Rev&Exp 2,045 11,667 28,579 (9,622) -82.5% (26,534) 30,413 46,667 28,888 (16,254) 0.0% 1,526 5.3%* Subtotal non operating revenue & expenses 371.343 328,067 263,766 44,675 0.0% 107,577 46,677 (44,964) (154,599) 91,640 203.8% 201,276 130.2% NET INCOME (LOSS) 1.416,102 191,305 (1,108,426) 1,223,796 53.0% 2,523,528
Catalina Island Medical Center
Balance Sheet
January 2022
Current Prior Prior Current Prior Prior
Assets Month Year Year End Liabilities and Fund Equity Month Year Year End Cash and Cash Equivalents 405,740 1,306,495 49,610 Accounts payable 266,463 256,676 72,155 LAIF REGULAR FUNDS 1,818,736 1,752,673 1,206,272 Accrued Compensation and Liab. 400,571 333,340 199,940 LAIF UNRESTRICTED DONAT ACCRUED PTO 229,035 287,825 321,325 Subtotal Cash 2,224,476 3,059,168 1,255,883 MEDICARE INPT SETTLEMEN
MEDICAL SETTLEMENT
Other Current Assets:
Gross patient receivables 3,093,274 2,542,606 3,229,376 Less: Allowance for bad debt (454,958) (433,504) (624,664) Less: Allowance for uncollectible (1,122,033) (773,144) (982,550) Total Liabilities 896,069 877,841 593,420 NET Patient AR 1,516,283 1,335,958 1,622,162
Other Current Assets:
Medicare Settlement Receivable 74,346 640,000 1,407,873 Accrued Interest Receivable Net Assets:
Other Receivables 1,214,761 896,724
164,769 134,823 134,823 NOTES PYBL 1,560,602 4,563,303 5,014,833 Prepaid Expenses US BANK LINE OF CREDIT 143,568 182,164 164,557 Investment in Pharmacy 9040,000 5,603,189 4,802,319 3,907,655 Subtotal other current assets 1,415,102 (953,827) (125,119) Total current assets 6,339,505 7,236, 135 8,413,637 Unrestricted Net Assets 7,018,291 3,848,492 3,782,536 Fixed Assets:
Building 23,721 23,721 23,721
Land and improvements 50,964 50,964 50,964
Building and improvements 2,036,799 2,036,799 2,036,799 Leasehold improvements 75,436 75,436 75,436
Equipment-Hospital 5,184,772 4,409,997 5,180,132
Subtotal other long-term assets 7,371,693 6,596,918 7,367,053 Less accumulated depreciation (5,174,486) (4,814,998) (4,968,625) Subtotal other long-term assets 2,197,206 1,781,919 2,398,428 Construction in progress 1,081,823 453,747 730,336
Total Assets 9,618,530 9,471,800 9,555,346 Total Liabilites and Net Assets 9,618,530 9,471,800 9,555,346 Catalina Island Medical Center
Statement Of Operations with Key Indicators
January 2022
872891
Prior Year 2022 Bud 2022 Bud Prior Year Prior Year Current Yi Prior Year 2022 Bud 2022 Bud Prior Year Actual Actual Budget Actual Var % Var Var
Budget
3.1% -2.6% -12.1% Operating Margin 9.8% 1.4% -10.4%
0.0% 0% Admits - Med/Surg -100.0%
0.0% Admits - SNF 0.0%
0.0% 0% Admits - Swing Bed 42.9%
0.0% -50% Total Hospital Admits -100.0%
-100.0% - 100% Days - Med/Surg -100.0%
128 140 155 (12) 8.6% -17% Days - SNF 1,055 1,075 -9.8% 19 -85.7% -79% Days - Swing Bed 187 212 161 -11.8%
177 -22.8% -25% Total Hospital Bed Days 1,139 1,300 1,245 -12.4% air S8r80 30'8 132 (39) -82.4%
4.3 5.5 6.3 (1) -22.8% -33% Average Daily Census
Billed Patient Units
2,236 858 1,378 160.6% 187% Labs Billed 10,601 6,501 5,909 63.1% -36.3% -30% Clinic Visits 3,785 3,720 3,382 1.7%
24% Billable Radiology
40% Physical Therapy 2588
66% Total OP Visits
49% Emergency room visits
Paae 2 of 2
CITY OF AVALON CITY COUNCIL
1°
MEETING DATE: March 15, 2022 ADENDA ITEM:
ORIGINATING DEP: Administration CITY MANAGER: DIM
PREPARED BY: Susanna Gutierrez, Assistant Planner
SUBJECT: Approval of Encroachment Permit for frontage improvements at 201 East Whittley Avenue
RECOMMENDED ACTION(S): Adopt a resolution approving an encroachment permit for frontage improvements at 201 E. Whittley and authorize City Staff to negotiate with the property owners to determine the amounts of the required bond and liability insurance to City Manager's satisfaction.
REPORT SUMMARY: The applicant, owner Marinus Pasveer, is requesting approval of a Setback Variance and Site Plan approval (companion applications for the Avalon Planning Commission) to allow the remodel of an existing portion of property within the City right of way and required front setback located at 201 East Whittley in the High Density Residential zone.
The scope of work includes alterations to structures currently located within the front setback extending onto the City right of way, which will also require approval of an Encroachment from City Council. Staff believes the project is in the Coastal Zone and is exempt from a Coastal Development Permit according to Municipal Code section 9-8.102(b)(1) which will be considered by the Planning Commission within the companion applications. The project is Categorically Exempt under Section 15301 of the State CEQA Guidelines - Existing Facilities, involving negligible expansion of use and pursuant to subdivision (e).
Planning Commission Review - Variance and Site Plan Approval:
The project will require a setback variance as any projection, deck, or balcony in excess of six inches above the approved grade may not encroach into required setbacks without obtaining a variance (Avalon Municipal Code (AMC) § 9-3.616). The Variance request is scheduled to be brought before the City of Avalon Planning Commission as part of the public hearing at a regularly scheduled meeting on March 16, 2022. The project also requires site plan approval as the necessity of an Encroachment permit (in addition to a Variance) disqualifies it as a "minor renovation" as defined in the municipal code
Encroachment:
All major encroachments, including any encroachments for "permanent structures above, on or beneath the surface" (such as those for decks), require approval by the City Council (AMC § 4-
9.105(a)). Upon staff discussion, it was determined that the property owner must first receive approval of the encroachment, as the existing footprint already occupies a portion of the publicly owned street East Whittley. Once approved, the Planning Commission would be able to make the necessary findings to authorize the proposed improvements involved in the site plan review and the issuance of a Variance.
• Historical Records of Encroachments
Staff recently conducted a full review of the City's records regarding the historical decisions and status of encroachments in the area. As indicated in Figure 1 below, a total of eighteen (18) records were found; 14 applications were approved (3 administratively approved, 4 approved with conditions, and 10 approved without conditions) and 4 applications were denied (one was later appealed and overturned). Of note, many of the permits previously approved and issued have since expired and, in many cases, no records exists requiring adding the City as an additional insured to the property owner's insurance policy.
Figure 1. (Listed by order of address)
Address APN Encroachment Request Date of PC Status Conditions or Notes Hearing
344 Whittley Ave. 7480-028-028 Leeching drains (below 9/17/1981 Approved Agreement recorded grade) and clean outs
(drainage structure)
344 Whittley Ave. 7480-028-028 amended encroachment to 12/21/1993 Approved 5-year term (now expired) and make improvements to $500,000 security bond
rear retaining wall
352 Whittley Ave. 7480-028-029 Utilize one-half or 7.5 feet 6/27/2012 Approved Encroachment limited to of the drainage easement wooden garden beds or
(Letter dated 06/27/2012 landscaping. No permanent
by CM Steve Hoefs - no (concrete or cinderblock)
other documentation structure are allowed. In
exists) exchange, property owner is
responsible for trimming of
foliage and keeping drainage
channel clear of debris within
encroachment area
No formal encroachment permit
361 E Whittley Ave. 7480-028-018 Existing house outside 8/16/2005 Approved with Add City to Homeowner's property line at Bonita Way conditions insurance
Easement Permit expired after 10 years
(2015)
365 E Whittley Ave. 7480-028-022 Creation of a parking space 7/31/1986 Recommend N/A to an existing residence approval when
(front of house) and forwarded to
replace existing retaining the City Council
walls on 8/26/86
365 E Whittley Ave. 7480-028-022 Walkway improvement and 10/14/1976 Approved N/A replace existing roof
365 E Whittley Ave. 7480-028-022 Add a sundeck to west, 5/29/1980 Denied Staff recommended denial of an extend existing balcony to encroachment permit in to the spur off of Bonita Way due to
congestion concerns
371 E Whittley Ave. 7480-028-023 Construct a 32'x8' second 12/17/1985 Approved with City Council approved conditions encroachment with condition
over City alleyway by 1' on
opposite end. The
structure will be 16' above the Planning Commission)
373 E Whittley Ave. 7480-028-024 Enlarge an existing porch 6/3/1998 Administratively N/A oy 64 sq. ft approved
2 373 E Whittley Ave. 7480-028-024 Utilize one-half or 7.5 feet 6/27/2012 Approved of the drainage easement
(Letter dated 06/27/2012
by CM Steve Hoefs - no
other documentation
exists)
No formal encroachment permit
381 E Whittley Ave. 7480-028-046 Add deck between existing 5/6/1991 Administratively N/A approved
existing concrete block wall
385 E Whittley Ave. 7480-028-046 Add 133 sq. ft. wooden 12/8/1999 Denied N/A deck for storage, gardening
tools, and outdoor items to
an existing single family
residence
Encroachment request for
7 feet into 15 foot City
Easement. The existing
structure has a previously
approved 50 ft. wide deck
that encroaches into the
City easement by 5 ft.
385 E Whittley Ave. 7480-028-046 Variance for a balcony on 5/31/1979 Denied N/A the rear of the building
385 E Whittley Ave. 7480-028-046 Variance and 8/25/1983 Denied N/A encroachment permit for a
balcony extending 5 feet
from the rear of the
structure into the public
right of way's airspace
385 E Whittley Ave. 7480-028-046 Appeal of 8/25/83 PC 9/20/1983 Approved with a) If at any time in the future a denial of request to build a conditions Jacuzzi is built on the property, 5-foot balcony over City the variance or easement will be alley easement cancelled immediately
b) Construction not be allowed
to start until January 1, 1984
Given the historical precedent by previous City governing bodies to approve the majority of encroachment applications, City Staff recommends Council approve the encroachment permit and authorize City Staff to negotiate with the property owners to determine the amounts of the required bond and liability insurance for reasons aforementioned earlier in the report.
Pursuant to AMC § 4-9.106, the findings necessary for the City Council to approve the encroachment permits for the 2015 and 2018 applications are listed below:
a. The encroachment use is necessary or desirable;
The applicant wishes to improve the exterior spaces between the existing footprint of the structure and three (3) feet into the City right of way on East Whittley. This area is currently 3 occupied by stairs and a porch landing, which seem to be legal nonconforming with an issuance of an LA County building permit authorizing the construction in 1986. b. The encroachment use does not create a substantial adverse impact on persons or property;
The application materials do not indicate extending any further into the public street than it does now, which appears consistent with neighboring frontage improvements alone this street. The encroachment extends onto the City's easement; however, the proposed improvements do not create a substantial adverse impact on persons or property by utilizing higher visibility materials and enhancing the sight clearance at the intersection of Whittley and East Whittley, ultimately reducing the impact of the existing structures that occupy the lot's front yard.
Avalon Bur
c. The encroachment use does not adversely affect the public health, welfare and safety; The required bond/liability insurance where none previously existed will mitigate the potential adverse effects of the property's historical use of this space. As discussed, the proposed changes will promote public health and safety by removing and replacing the existing development with materials that provide higher visibility for motorists on Whittley/East Whittley, benefitting both pedestrians and oncoming traffic at this intersection. Off street parking will also be incorporated. The encroachment does not extend any further into the City right of way and will not have an effect on the current layout of East Whittley.
Below are the proposed terms and conditions for the encroachment permit. Staff is recommending a term of five (5) years:
4 1. Applicant shall execute a recordable covenant running with the land, in a form approved by the City Attorney, which: (a) surrenders possession of the encroachment structure, releasing the City from all claims in the event that the City determines to widen or improve the street, alley, parkway, or other public place where the encroachment is located; and (b) indemnifies, defends and holds the City harmless from all liability and damages and from costs of suit, including attorney fees, arising from the encroachment or the permit (AMC § 4-9.107). Applicant shall record the covenant with the County Recorder once the document is fully executed.
2. Unless waived by the City Manager, applicant shall post and maintain for the term of the permit, a security bond in the amount of $ _or cash equivalent (to be determined in City Manager's sole discretion).
3. Unless waived by the City Manager, applicant shall provide the City with a copy of liability insurance (combined single limit for bodily injury and/or property damage) in the amount of $ listing the City as additional insured, and shall maintain said insurance for the term of the permit (to be determined in City Manager's sole discretion).
4. Applicant shall construct and maintain all encroachment structures in accordance with the plans and specifications submitted to the City with this application and to the satisfaction of the Public Works Director and shall maintain and keep all encroachments in clean and safe condition for the term of the permit.
5. Encroachment structures shall be removed by the expiration of the permit term (after five years) or within 30 days of written notice of revocation of the permit by the City to applicant. Applicant may apply for subsequent permit extensions, unless the permit is terminated. If applicant fails to timely remove the encroachment or fails to comply with the terms of the encroachment permit, the City may remove or cause the removal of the encroachment and applicant shall be liable for all costs incurred by the City for such action. (AMC § 4-9.110).
GOAL ALIGNMENT: N/A
FISCAL IMPACTS: None identified.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The applicant would not be able to retain the structures that encroach into the City easement.
FOLLOW UP ACTION: Implement City Council direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENT:
1. Resolution
Encroachment Application
3. Application Materials
5 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVALON APPROVING AN
ENCROACHMENT PERMIT TO ALLOW A PRIVATELY MAINTAINED PARKING PAD AND FRONTAGE IMPROVEMENTS WITHIN THE PUBLIC RIGHT-OF-WAY AT 201 EAST WHITTLEY; APN 7480-027-004
WHEREAS, Section 4-9.105 of the City of Avalon Municipal Code ("AMC") requires the City Council to approve all encroachment permit applications in which the proposed encroachment involves a permanent structure above, on or beneath the surface, would substantially interfere with the public use of the streets, or does not qualify as a minor encroachment; and
WHEREAS, Marinus Pasveer submitted an encroachment application for frontage improvements at the property at 201 East Whittley in accordance with AMC Section 4-9.103; and
WHEREAS, the proposed encroachment scope of work includes alterations to structures currently located within the front setback extending onto the City right of way, requiring the approval of a Variance from the Planning Commission; and WHEREAS, the project is in the Coastal Zone and is exempt from a Coastal Development Permit according to Municipal Code section 9-8.102(b)(1); and WHEREAS, the project is Categorically Exempt under Section 15301 of the State CEQA Guidelines - Existing Facilities, involving negligible expansion of use and pursuant to subdivision (e); and
WHEREAS, the City Council may approve the encroachment permit if it finds that the encroachment is necessary or desirable, that the encroachment does not create substantially adverse impact on persons or property; and that the encroachments do not adversely affect the public health, welfare and/or safety; and
WHEREAS, any encroachment permit issued is subject to certain conditions imposed by the City Council; and
WHEREAS, such conditions include obtaining Planning Commission variance and site plan approval, and approval of all construction plans and completely restoring City property; and WHEREAS, all encroachment permits may be revoked, with or without cause, by the City with 30 days notice.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AVALON DOES HEREBY FIND AS FOLLOWS:
Section 1. All resolution recitals, corresponding findings, and conditions of approval contained within the accompanying staff report are all incorporated herein. 6 Section 2. No adverse effects will result to persons or property as a result of the encroachment being granted.
Section 3. The encroachment does not adversely affect the public health, welfare, and/or safety in any way.
Section 4. The conditions established by the City are reasonably related to the impacts created by the encroachment and are necessary to protect the public's health, safety and welfare.
Section 5. As a result of the above findings, the City Council hereby granted the applied for encroachment permit to 201 East Whittley pursuant to all conditions specified orally or in writing in this Resolution and accompanying materials.
Section 6. The following items must be submitted and approved by the City's Planning and Public Works Departments prior to the issuance of the Encroachment Permit:
a. Approved variance, site plan and all necessary entitlements from the Planning Commission;
b. Traffic control plans for the affected streets;
c. Dewatering plan in which all water is filtered before entering the sewage system;
d. Excavation/Shoring Plan;
e. Storm water runoff devices to be used;
f. Backfill materials to be used;
g. Grading plans, if applicable;
h. Supports of relocations;
i. Security bond in an amount to be determined by the Planning Department; and j. A copy of liability insurance listing the City as additionally insured in an amount to be determined by the Planning Department.
Section 7. Any portions of public property disturbed by the improvement will be promptly restored to as good a condition or better as existed prior to the installation.
Specifically;
a. Asphalt areas must be repaved completely;
b. Any traffic markings will be repainted;
c. Sidewalks, planters, and all other improvements must be replaced to the nearest construction joint;
d. All debris must be hauled away; site must be completely clean.
Section 8. The City may revoke this permit with our without cause by providing 30 days' notice.
Section 9. The encroachment use is necessary or desirable. 7 PASSED, APPROVED AND ADOPTED on this 15th day of March, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ann H. Marshall, Mayor
ATTEST:
Gabrielle Morones, Deputy City Clerk/Senior Administrative Assistant 8 Permit Fee: $249
CITY OF AVALON
APPLICATION FOR ENCROACHMENT PERMIT
Marinus Pasveer Telephone No.: 951712 1125
Applicant Name:
Mailing Address: 1264 Duxbury Circle, Corona CA 92882
Location of Encroachment: 201 E Whittley (Area of approx 120 sqft in front of the house) Nature of Encroachment: Relocation (widening) of Steps and adding Access Drive Way per plans (Attach copy of plans and specifications of proposed encroachment with this Application) Minor Encroachments pursuant to Avalon Municipal Code Sec. 4-0.104 may not exceed five (5) years. (Avalon Municipal Code ("Code") Sec. 4-9.109) (Applicant may annually apply for subsequent ang (1) year permit term extensions unless permit is terminated by City or applicant). One year extension requested: yes Proposed Permit Term: Effective Date: Expiration Date:
Applicant agrees to indemnify, defend (with counsel acceptable to City) and hold harmless the City, its officers and its employees from all liability and damages and from all costs of suit, including attorneys' fees, arising from the encroachment or the permit.
Dated: 2/23/2022
Signature
Terms and Conditions of Permit:
This permit is revocable upon thirty (30) days written notice from the City to applicant at the above address.
This City Council has determined that the issuance of this permit is necessary or desirable, it does not create a substantial adverse impact on persons or property and it does not adversely affect the public health, welfare and safety.
When the Encroachment Permit is to create parking, this permit only entitles applicant to construct the encroachment structure described in this Application on City-owned property. It does not give applicant exclusive use of City-owned property or the right to exclude others from City-owned property.
As a condition of issuance of this permit, applicant shall execute a recordable covenant running with the land, in a form approved by the City Attorney, which: (a) surrenders possession of the encroachment structure, releasing the City from all claims in the event that the City determines to widen or improve the street, alley, parkway, or other public place where the encroachment is located; and (b) indemnifies, defends and holds the City harmless from all liability and damages and from costs of suit, including attorney fees, arising Unless waived by the City Manager, applicant shall post and maintain for the term of the permit, a security bond in the amount of or cash equivalent.
Inless waived by the City Manager, applicant shall provide the City with a copy of liability insurance (combined single limit for bodil njury and/or property damage) in the amount of s listing the City as additional insured, and shall maintain said insurance for the term of the permit.
Applicant shall construct and maintain all encroachment structures in accordance with the plans and specifications submitted to the City with this Application, and shall maintain and keep all encroachments in clean and safe condition for the term of the permit. croachment structures shall be removed by the expiration of the permit term or within 30 days of written notice of revocation of the ermit by the City to applicant. If applicant fails to timely remove the encroachment or fails to comply with the terms of the encroachment permit, the City may remove or cause the removal of the encroachment and applicant shall be liable for all costs incurred by the City for such action. (Code Sec. 4-9.110) Additional Permit Conditions:
Reviewed by: DPW: Fire: _ Planning:
Date Permit Granted: Permit Expiration Date:
By: City Manager (Code Sec. 4-9.103 Minor Encroachments); City Manager Signature
L City Council, Agenda Date:
SITE PLAN
Addition / Interior Remodel ron H
201 East Whittley
20032 c. sant
Avalon, Ca. 90704
AREA CF ACDRIC
APPLICABLE CODES SCOPE OF WORK
48 SQ. FT, ACOITION AND MINOR REMCDEL TO A SINGLE-STORY SNOLE-FAMLY HOME
BUILDING DATA
COMPLIANCE WITTLE 36 WLL BE EVALLATED BALEC ON PRESCREED METHOD, PELD scar san tas VERAYNS ALL. ENERSY FRATURED YOR CUMATE SONE& 16-2 PROM 0R405/1-5109 Addition / Interior Remodel 201 East Whittley
CONTRACTOR STATUS
Avalon, Ca. 90
PROJECT TEAM SITE / PROJECT SUMMARY SHEET INDEX
221 LAST WATTLEY AVALON, CA. SOTOR ARCHITECTURAL STRUCTURAL OWNER
CHORE TY RESCENTA 134 17,1 SHEE / 3025AL NFO.
NOTE NG IT COME F AS POVED
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CITY OF AVALON CITY COUNCIL
MEETING DATE: March 15, 2022 AGENDA ITEM:
ORIGINATING DEPT: Administration CITY MANAGER:
PREPARED BY: Devin Hart, Administrative Analyst
SUBJECT: Outdoor Dining Program Revisited
RECOMMENDED ACTION(S): Authorize implementation of an outdoor dining program until June 30, 2024 or earlier rescinded by the City Council or City Manager.
REPORT SUMMARY: The City of Avalon established an outdoor dining program during COVID restrictions to indoor dining on July 1, 2020. From July 1, 2020 until July 1, 2021. The program was offered at no costs to businesses.
After indoor dining restrictions were lifted, the City Council established new framework for outdoor dining that was meant to balance the needs of beachgoers as well as members of the general public who wanted a beachside dining experience. Per direction provided to City Staff during a June 6, 2021 City Council meeting, the revised outdoor dining program allowed for restaurants to offer a maximum of 6 tables and 24 chairs for operations of outdoor dining on City beach parks from July 1 - September 30 between the hours of 5:30 p.m. and 11 p.m.
Restaurants participating in the program were required to submit an application, certificate of insurance, proof of compliance with California Department of Alcoholic Beverage Control (ABC) regulations, and pay a monthly fee of $1,800, or approximately $60 per day.
Additionally, the framework established a violation structure for businesses that do not adhere to the outdoor dining policies. Per the policy, a first offense would be a written warning, second offense would result in revocation of the outdoor dining permit.
On October 5, 2021, the City Council revised the program to allow for restaurants to offer a maximum of 8 tables and 32 chairs and allow dining set up to begin at 4:30 p.m. Restaurants were also able to utilize the outdoor space at a prorated charge of $60 per day. This framework was approved until December 31, 2021 or until the ABC rescinded its COVID-19 Regulatory Relief program related to "expansion of licensed footprint." Only one restaurant participated in the program through the summer and shoulder seasons - Steve's Steakhouse.
To continue to help alleviate financial hardships caused by the COVID-19 pandemic and associated state-wide shutdowns, the ABC has decided to expand its regulatory relief associated with a facilities licensed footprint through a COVID-19 Temporary Catering Authorization. This authorization is able to be renewed for a one year period at a cost of $100. This program is scheduled to be in place until July 1, 2024, or until rescinded by the ABC.
The City's temporary outdoor dining program has been very successful in providing property for restaurants without an established outdoor dining area to operate during COVID-19 related health department restrictions. Additionally, the program has provided a unique and photographic experience for residents and visitors. The revised outdoor dining protocols implemented on July 1, 2021 allowed for adequate shared use of the beach park areas for beach goers as well as diners. City Staff did not receive any complaints about the program over the course of the summer or shoulder seasons.
City Staff propose re-establishing the outdoor dining program with the following framework for the shoulder season (October 1 - May 31):
- Outdoor dining only allowed on City Beach Parks.
- Set up at 4:30 p.m. Must be broken down by 11 p.m.
Maximum 8 tables and 32 chairs.
Must provide COl, ABC approval and LA County Health approval to City Staff. - Fire Chief to approve storage of chairs and tables to make sure emergency ingress and egress is preserved.
- Prorated fee of $80 per day.
- 8 foot set back from seawall.
During the summer season, Staff propose the following framework (June 1 - September 30):
Outdoor dining only allowed on City Beach Parks.
- Set up at 5:30 p.m. Must be broken down by 11 p.m.
No outdoor dining on July 4.
Maximum 8 tables and 32 chairs.
Must provide COI, ABC approval and LA County Health approval to City Staff. - Fire Chief to approve storage of chairs and tables to make sure emergency ingress and egress is preserved.
- Flat fee of $2,400 a month.
- 8 foot set back from seawall.
If the City Council approves modifying the outdoor dining program's protocols, City Staff recommend these processes be in place until June 30, 2024, or unless earlier rescinded per City Council or City Manager direction.
FISCAL IMPACTS: Undetermined.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: None.
FOLLOW UP ACTION: Implement City Council direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS:
- June 15, 2021 Minutes
- October 5, 2021 City Council Minutes
- ABC COVID-19 Temporary Catering Authorization Application
CITY COUNCIL MINUTES
JUNE 15, 2021
PAGE 2
5. Fiscal Year 2021-2022 Miscellaneous Fee Schedule Resolution Adopted Resolution No. 21-16 Setting fees for services, facilities and activities of the City of Avalon for Fiscal Year 2021-2022.
PULLED ITEMS
2. Volunteer Program Policy and Workers' Compensation Coverage Resolution Adopted Resolution No. 21-17 Providing for Workers' Compensation Coverage for Certain Volunteers Pursuant to 3363.5 of the Labor Code Motion to approve made by Lisa Lavelle, seconded by Anni Marshall. (All Ayes
4. Tuna Club Lease
Authorized the City Manager to terminate the existing lease with the Tuna Club and execute a new lease with the requested revised terms.
Motion to approve made by Anni Marshall, seconded by Cinde Cassidy. (All Ayes)
GENERAL BUSINESS-Items #6 and #8 were taken out of order.
8. Item of Discussion - "Hero Pay" for Vons Grocery Store Employees City Council directed Staff to bring back the item at the June 24, 2021 Special City Council Meeting as a regular ordinance that mandates "Hero Pay" for Vons Grocery Store Employees an additional hourly wage of $3.00 for a period of 30 days.
Motion made by Anni Marshall, seconded by Yesenia De La Rosa. (All Ayes)
7. Update on Outdoor Dining During COVID Restrictions - Reopening without Restrictions
After much discussion, City Council directed Staff to implement the following changes to the outdoor dining program:
-Elimination of all outdoor dining on city-owned beach and the public right-of-way along Catalina, Sumner and Crescent Avenue between the hours of 8 am and 5:30 effective June 30, 2021.
-Outdoor Dining will strictly adhere to no set up on beaches before 5:30 p.m. for dinner, 7 days a week.
-A maximum of 6 tables that can accommodate up to 4 people each -Submit a plan to Fire Department for ingress/egress and storage options for supplies (tables and chairs).
-No heaters are allowed
-No outdoor dining on 4th of July.
-ABC paperwork will need to be submitted within 2 weeks.
CITY COUNCIL MINUTES
JUNE 15, 2021
PAGE 3
-Violations - First offense will be a written warning, second offense will result in revocation of outdoor dinging permit.
-Outdoor Dinning will be re-accessed after the summer.
Motion to approve made by Anni Marshall, seconded Michael Ponce. (All Ayes) Motion made to approve a Flat Fee for 4 tables at $1,200 a month or 6 tables at $1,800 per month.
Motion made by Cinde Cassidy, seconded by Michael Ponce. (All Ayes)
6. Fiscal Year 2021-2022 Budget Workshop
The Finance Director Mathew Baker presented the draft budget, City Council directed the Finance Director to include the following information at the Special City Council Meeting on June 24, 2021 for final adoption:
1) Include additional Public Works staffing costs.
2) Provide a breakdown of legal costs.
3) Revaluate cruise ship revenue estimate.
Mayor Marshall adjourned the meeting at 9:22 p.m.
I, Gabrielle Morones, Deputy City Clerk, do hereby certify that the DVD videotape of the City Council Meeting on June 15, 2021, is the official record of the Council Meeting and is on file and maintained in City Hall.
Gabrielle Morones, Deputy City Clerk / Sr. Administrative Assistant
CITY COUNCIL/HOSPITAL BOARD OF TRUSTEES MINUTES
OCTOBER 5, 2021
PAGE 3 -
Modifications of the Outdoor Dining Program During the Shoulder Season City Council directed Staff to implement the following modification to the Outdoor Dining Program:
1) Increase outdoor dining hours by one hour. (Allow set up to begin as early as 4:30 p.m.)
2) Allow restaurants to determine a prorated schedule at the rate established by the City Council.
3) Allow restaurants to increase the number of table and chairs to 8 tables and 32 chairs.
Motion to approve made by Lisa Lavelle, seconded by Yesenia De La Rosa. (All Ayes)
CLOSED SESSION- 6:35 p.m. - 8:01 p.m.
Following the appropriate announcement of the Closed Session item the City Council went into Closed Session to discuss the following:
1. PUBLIC EMPLOYEE APPOINTMENT
Title: City Manager
Following Closed Session the City Manager announced that there was no reportable action.
Mayor Marshall adjourned the meeting at 8:02 p.m.
1, Gabrielle Morones, Deputy City Clerk, do hereby certify that the DVD videotape of the City Council Meeting on October 5, 2021, is the official record of the Council Meeting and is on file and maintained in City Hall.
Gabrielle Morones, Deputy City Clerk / Sr. Administrative Assistant COVID-19 TEMPORARY CATERING AUTHORIZATION APPLICATION
Before completing this application, please review Form ABC-218 CV19 Instr. for important information regarding the COVID-19 Temporary Catering Authorization.
LICENSE NUMBER
structions: Indicate the license number this temporary authorization will apply to in the appropria x and then complete sections #1 and #2. Once comp/ete, submit to the local ABC office with a no
RECEIPT NUMBER (FOR ABC USE ONLY)
TOTAL FEE
SECTION 1 (Application Details And Licensee Acknowledgment)
1. LICENSEE NAME(S) (If an individual, first name, middle name, last name.) 12. CONTACT PERSON 3. CONTACT PHONE NUMBER
4. LICENSED PREMISES ADDRESS 5. EMAIL ADDRESS
6. DESCRIPTION OF EXPANDED AREA (Adjacent suite, sidewalk, parking lot, etc.) You must also complete and submit Form ABC-253 which identifies where the expansion is in relation to the existing premises.
7. DESCRIPTION OF HOW THE EXPANDED AREA WILL BE DELINEATED (Theater style stanchions and rope, temporary fencing, etc.)
8. WILL THE EXPANDED AREA BE SHARED WITH ANOTHER LICENSEE 9. IF SHARED, DO THEY HAVE THE SAME LICENSE TYPE (Please note that certain license types cannot share with others) Yes No Yes No
DO YOU HAVE LEGAL AUTHORITY TO USE THE REQUESTED AREA 11. WHAT IS YOUR LEGAL AUTHORITY TO USE THE AREA (Valid lease. rental contract, city permit, etc.) Yes No
IN COMPLETING THIS APPLICATION FOR A COVID-19 TEMPORARY CATERING AUTHORIZATION, I ACKNOWLEDGE ALL OF THE FOLLOWING:
Check all of the boxes below. Failure to acknowledge all of the below may result in delay or denial of the application The requested expansion and its intended operation is and must remain consistent with state and local health and safety directives. Additionally, I have forwarded a copy of this application request to the appropriate local law enforcement agency.
This authorization is limited to service of those alcoholic beverages authorized by the applicant license type. he Department determines that operation of the temporarily expanded area is contrary to public health, safety, or welfare, new or addition erating conditions may be added to the authorization at the time of or after its issuanc If the temporarily expanded area is being shared with other ABC licensees, we will be held jointly responsible for any violations that may occur within the shared area.
If approved and we want to make changes or add additional expanded area(s) after approval, we will be required to complete and submit a new application; as well as pay another $100 fee.
hondustre on tripe ease conded are or the permi tile gate impay udite you a law enforcement 5 it in SECTION 2 (Licensee Declaration And Signature)
I declare under penalty of perjury that to the best of my knowledge these statements are true and correct.
LICENSEE SIGNATURE DATE SIGNED
SECTION 3 (FOR ABC USE ONLY)
DIAGRAM/ABC-253 ATTACHED IS THIS A SHARED AREA ADDITIONAL CONDITIONS BEING ADDED APPLICATION APPROVED Yes No Yes No Yes No Yes No
APPROVAL /DENIAL BY (ABC Official Name) ABC OFFICIAL SIGNATURE DATE SIGNED ABC-218 CV19 (rev. 06/20)
State of California Department of Alcoholic Beverage Control COVID-19 TEMPORARY CATERING AUTHORIZATION INFORMATION
Purpose of a COVID-19 Temporary Catering Authorization
The COVID-19 Temporary Catering Authorization is intended to assist qualified hospitality businesses with reopening in a manner that is consistent with local and state health and safety directives. This specifically includes temporarily expanding the licensed area of a qualified business to accommodate patrons while abiding by social distancing guidelines and directives. The Department's authority to issue COVID-19 Temporary Catering Authorizations is described in Business and Professions Code Section 25750.5.
Who May Obtain a COVID-19 Temporary Catering Authorization Any licensee with on-sale retait privileges may qualify for a COVID-19 Temporary Catering Authorization. A Caterer's Permit (Type 58) is not required to qualify for this authorization. The COVID-19 Temporary Catering Authorization authorizes the on-site consumption of those alcoholic beverages for which the licensee has on-sale privileges; on property that is adjacent to the licensed premises and that is under the control of the licensee.
A COVID-19 Temporary Catering Authorization will only be considered for those businesses located in counties which have loosened restrictions regarding ABC licensed on-sale businesses. Applications submitted for counties which are not currently allowing this type of activity or that have not been approved to reopen by the State will be returned.
Acceptable Locations for a COVID-19 Temporary Catering Authorization Qualified businesses may apply for a COVID-19 Temporary Catering Authorization that temporarily expands their existing licensed premises to include an area that is adjacent to the licensed premises and under the control of the licensee.
Adjacent areas under the control of the licensee include, but are not limited to:
• indoor areas that are accessible from within the licensed premises but not currently licensed; • outdoor areas that are accessible from the licensed premises but not currently licensed; • indoor and outdoor areas under the control of the licensee and one or more other businesses; • parking lots;
• sidewalks and other public thoroughfares that are closed to public access during the period of service;
• other areas within close proximity to the licensed premises that are immediately accessible to the licensee, and that are secured by and under the control of the licensee, at the discretion of the Department.
In all areas approved under the COVID-19 Temporary Catering Authorization, the licensee may exercise only those privileges authorized by the licensee's license and shall comply with all provisions of the ABC Act pertaining to the conduct of on-sale premises. Violations of these provisions, as well as the terms and conditions of the COVID-19 Temporary Catering Authorization, may be grounds for suspension or revocation of the licensee's license, as though the violation occurred on the licensed premises. The COVID-19 Temporary Catering Authorization may be immediately canceled by the Department if any violations occur within the temporarily authorized area or within the permanently licensed premises.
If the temporarily authorized area is being utilized by one or more other licensees, all licensees sharing the area will be jointly responsible for compliance with all applicable laws and rules pertaining to their respective licenses and authorizations and for any violations that may occur within the shared common temporarily authorized area. If at any point a licensee wants to terminate its liability for a shared area, it must cancel its COVID-19 Temporary Catering Authorization. Businesses licensed with an on-sale public premises license (e.g., Type 42, Type 48) cannot share an area with non-public premises license types as minors are not allowed on the premises. Licensees are encouraged to review the provisions listed in Business and Professions Code Section 25607 prior to operating a shared common licensed area.
ABC-218 CV19 Instr. (rev. 10/21)
How to Apply for a COVID-19 Temporary Catering Authorization If you are a qualified business, you may apply for a COVID-19 Temporary Catering Authorization by submitting a completed COVID-19 Temporary Catering Authorization Application (Form ABC-218 CV19) to your nearest ABC office. You must also submit a Supplemental Diagram (Form ABC-253) which clearly identifies where the requested area is in relation to the existing licensed premises. The fee for a COVID-19 Temporary Catering Authorization is $100.00.
This fee is non-refundable regardless of whether the application is approved or denied.
Depending on the circumstances involving the temporary expansion you are requesting, the office accepting the application may also require that you submit additional forms. Each qualified licensed location may apply for only one COVID-19 Temporary Catering Authorization. However, a single authorization may include multiple adjacent areas under the licensee's control. Prior to submitting this application, it is your responsibility to:
• ensure you have legal authority to use the area(s) requested; • ensure the temporary expansion request has the approval of applicable local agencies (i.e., zoning, law enforcement);
• ensure the temporary expansion request is being made in accordance with applicable city, county, and state guidelines regarding social distancing and the legality of your business being open for in-person service (This may vary by jurisdiction); • ensure the temporary expansion request will not negatively impact the surrounding area i.e., residences, nearby businesses).
Failure to do any of the above may result in denial of the application; or an immediate cancellation of the authorization if one has been issued and any of the above is subsequently determined to have not been met.
If your application for a COVID-19 Temporary Catering Authorization is approved, the approving office will send you a COVID-19 Temporary Catering Authorization via email. If you prefer, the authorization can be sent to you via U.S. mail.
The authorization must be kept on-site along with the diagram of where the temporarily expanded area is in relation to the existing licensed premises. Licensees with an approved COVID-19 Temporary Catering Authorization may begin operating in the requested area(s) upon submission of a completed application and payment of the S100 fee. However, please note that if the application is subsequently denied you will have to cease operation in the requested areas and will not be entitled to a refund. If your application for a COVID-19 Temporary Catering Authorization is denied, you will be notified of the denial along with the reason(s) which resulted in its denial.
If, after issuance of a COVID-19 Temporary Catering Authorization, you want to make changes to the temporarily authorized area(s) or add an additional area, you will need to complete and submit a new application and payment in the amount of $100. If approved, the new authorization will replace the existing authorization on file.
Additional Information
If approved the COVID-19 Temporary Catering Authorization may be canceled as follows:
• for reasons indicated previously in this document;
• upon the termination of this COVID-19 Temporary Catering Authorization program; • for any violation of the ABC Act, or for violation of applicable laws, rules, ordinances, and other directives pertaining to business activities conducted on the premises and expanded area; • for disturbance of the quiet enjoyment of nearby residents; • upon objection by local law enforcement;
• if operation of the temporarily authorized area is inconsistent with State or local public health directives, including social distancing directives or guidance; • if in the discretion of the Department continuance of the COVID-19 Catering Authorization will negatively impact the public's health, safety, or welfare.
ABC-218 CV19 Instr. (rev. 10/21)
Canceled COVID-19 Temporary Catering Authorizations will not be refunded.
ABC-218 CV19 Instr. (rev. 10/21)