Avalon City Council
April 5, 2022

AVALON CITY COUNCIL MEETING
TUESDAY, APRIL 5, 2022 — 5:00 P.M.
410 AVALON CANYON ROAD
THIS VIRTUAL MEETING IS HELD PURSUANT TO AB 361
AGENDA
In compliance with the Americans with Disability Act! if you need special assistance to participate in thismeeting! please contact Denise Radde! City Clerk (310) 510-0220! Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35.104 ADA Title II). All public records relating to an agenda item on this agenda are available for the public inspection at the time the records are distributed to all, or a majority of all, members of the City Council.

Such records shall be available at City Hall located at 410 Avalon Canyon Rd.

Due to health recommendations from the Center for Disease Control and State of California Division ofOccupational Safety and Health (Cal/OSHA), and the declared state of emergency wherein social distancing measures have been imposed or recommended! the CITY OF AVALON’S CITY COUNCILand PLANNING COMMISSION MEETINGS SHALL GENERALLY BE AVAILABLE TO THE PUBLIC REMOTELY. The general pub//c may attend the meeting in the Council Chambers however must adhere to soc/al distancing requirements. The public is encouraged to watch and participate from the safety of their homes while practicing social distancing.

Council Chambers are open to a maximum 30 members of the general public. Once the CouncilChambers reach maximum occupancy, the general public may participate in Oral Communication and address the City Council on an agenda item in person by waiting in the City Hall Court Yard and entering the Chambers one at a time at the appropriate time. No one will be admitted into the Council Chambers who is ill or exhibiting symptoms of COVID-19. Additionally! the general public may participate in Oral Communication and address the City Council on an agenda items by providing comments via e Comment. Please use the link below to provide comments via e-Comment.

The meeting can be viewed:

On local cable: Catalina Broadband Solutions channel 3
Streaming Online: www.ctyofavaloncorn/meetings *Streaming on Facebook Live: www.facebook.com/CityOfAvalonOfficial To submit comments using eComment, please follow this link:
https:Ilavalon.granicusideas.com
Click the Meetings tab and then Post to comment on the 0410512022 meeting.

CALL TO ORDER! PLEDGE OF ALLEGIANCE I INVOCATION I ROLL CALL

ANNOUNCEMENTS I WRITTEN COMMUNICATIONS

DEPARTMENT HEAD REPORTS

CITY MANAGER REPORT I CITY ATTORNEY REPORTCOUNCILMEMBER REPORTS I MAYOR REPORT

ORAL COMMUNICATION
Members of the public may address the City Council atthistime. No action will be taken on nonagenda items at this meeting. Speakers should limit comments to two (2) minutes each.

CITY COUNCIL AGENDA
APRIL 5, 2022
PAGE 2

CONSENT CALENDAR
Minutes
Although the live recording is the official record of public meetings, actions are preparedfor the Council’s approval.

Recommended Action
Approve minutes from the March 15, 2022 Regular City Council Meeting.

2. Warrants
Expenditures Submitted for Approval
o Warrants in the amount of $574,651.73.
o Two payrolls in the amount of S427,318.93.
o Two electronic fund transfers totaling $37,143.51.

Recommended Action
Approve the disbursements for March 7, 2022 through March 25, 2022 totaling $1,039,114.17.

3. Findings to Continue to Hold Remote Teleconference/Virtual City Council Meetings Pursuant to Assembly Bill 361
At the November 16, 2021 City Council meeting, the City Council made findings pursuant to Assembly Bill 361 to continue to meet remotely. To continue this practice, it is required,that the City Council determine that the COVID-19 state of emergency proclaimed by the Governor still exists and has been considered by the City Council in deciding to continue to have teleconference meetings and that state or local officials have imposed or recommended measures to promote social distancing in connection with COVID-19. and that as a result of the COVID-19 emergency, meeting in person would present imminent risks to the health or safety of attendees, Because these findings must be made every thirty (30) days. the City Council will have to make these findings at its upcoming May 3, 2022 meeting and thirty (30) days thereafter.

Recommended ActionDetermine that the COVID-1 9 state of emergency proclaimed by the Governor still exists and has been considered by the City Council in deciding to continue to haveteleconference meetings and that state or local officials have imposed or recommended measures to promote social distancing in connection with COVID-19, and that as a result of the COVID-19 emergency, meeting in person would present imminent risks to the health or safety of attendees.

4. Adopt an Ordinance Amendment ZOA 22-Cl, which Amends the Avalon Municipal Code to Regulate SB 9 Urban Lot Splits and Two-Unit Proiects and Finds the Ordinance to be Exempt from CEQA
This ordinance was introduced and all further readings waived at the March 1, 2022 regular City Council meeting. Senate Bill 9 (SB 9) took effect on January 1, 2022 andrequires the City to both: (1) allow any lot in a single-family residential zone to be split,roughly into halves, with resulting lots as small as 1,200 stand (2) allow any lot in a

CITY COUNCIL AGENDA
APRIL 5, 2022
PAGE 3
single-family residential zone to be developed with up to two single4amily primary dwellings. SB 9 supplants local zoning ordinances and only allows cities to impose certain objective criteria for projects covered by SB 9. The proposed Zoning Ordinance incorporates the state mandated changes but also creates certain objective standards by which such projects may be considered.

Recommended Action
Adopt an ordinance of the City of Avalon amending the Avalon Municipal Code to add Section 9-2.10 and Article 7 to Chapter 9-5 regarding SB 9 urban lot splits and two- unit projects.

GENERAL BUSINESS5. Website Redesign
At the direction of City Council, City Staff began the process to update the City of Avaonwebsite. By better utilizing technology, specifically, the City’s website, City Staff hope to streamline processes, and provide better overall customer service and accessibility.

Recommended Action
Consider proposals to update and redesign the City of Avalon website. Authorize Staff to enter into an agreement with CivicPlus for a year one contract amount not to exceed $50,000.

6. Approval of Encroachment Permit for frontage improvements at 209 Beacon Street The applicant in conjunction with neighboring property owner at 215 Beacon, is requesting approval of a Site Plan (companion application) to allow the remodel of an existing portion of publicly owned property fronting 209 Beacon Street in the High Density Residential zone, The scope of work includes alterations to accessory/landscaping structures currently located within the City right of way, which will also require approvalof an Encroachment from City Council.

Recommended Action
Approve encroachment permit for frontage improvements at 209 Beacon and authorize City Staff to negotiate with the property owners to determine the amounts of the required bond and lability insurance.

7. Approval of Encroachment Permit for frontage improvements at 215 Beacon Street The applicant! in conjunction with neighboring property owner at 209 Beacon. is requesting approval of a Site Plan (companion application) to allow the remodel of an existing portion of publicly owned property fronting 215 Beacon Street in the High Density Residential zone. The scope of work includes alterations to accessory/landscaping structures currently located within the City right of way, which will also require approval of an Encroachment from City Council.

Recommended Action
Approve encroachment permit for frontage improvements at 215 Beacon and authorize City Staff to negotiate with the property owners to determine the amounts of the required bond and liability insurance.

CITY COUNCIL AGENDA
APRIL 5, 2022
PAGE 4

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION
(Paragraph (1) of subdivision 54956.9)
Name of Case: Long Beach Unified School District v. Santa Catalina Island Company and City of Avalon, US. District Court, Central District of CaliforniaCase Number: 2:19-CV-01139-JFW-AS

2. CONFERENCE WITH LEGAL COUNSEL— ANTICIPATED LITIGATION Significant Exposure to Litigation
A copy of agency memo regarding the threat of litigation is available for public inspection pursuant to Government Code Section 54957.5.

3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager

ADJOURN

NOTICE OF POSTING
I, Devin Elise Hart, declare that the City Council Agenda for Tuesday, April 5, 2022 was posted on Thursday, March 31, 2022 on the City’s website wwwcityofavaloncom, and at City Hall, 410 Avalon Canyon Road.

Devin Elise Hart, Administrative Analyst and Deputy City Clerk

CITY OF AVALON CITY COUNCIL
MEETING DATE: April 5, 2022 AGENDA ITEM: 1
ORIGINATING DEP: City Clerk CITY MANAGER:__________
PREPARED BY: Gabrielle Morones, Deputy City Clerk
SUBJECT: City Council Minutes
RECOMMENDED ACTION(S): Approve minutes from the March 15, 2022 Regular CityCouncil Meeting.

REPORT SUMMARY: Although the live recording is the official record of publicmeetings, minutes are prepared for the Council’s approval.FISCAL IMPACTS: N/A.

GOAL ALIGNMENT: Not Aligned.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A.

FOLLOW UP ACTION: File minutes in the City Clerk’s office.

ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed onthe posted agenda pursuant to the Brown Act.ATTACHMENTS:
1) March 15, 2022 Regular City Council Minutes

AVALON CITY COUNCIL MEETING ALSO INCLUDED

A MEETING OF THE CITY COUNCIL ACTING AS

THE AVALON MUNICIPAL HOSPITAL BOARD OF TRUSTEES
TUESDAY, MARCH 15, 2022
410 AVALON CANYON ROAD
THIS VIRTUAL MEETING WAS HELD PURSUANT TO AB 361

MINUTES
Due to health recommendations from the Center for Disease Control and State of CaliforniaDivision of Occupational Safety and Health (Cal/OSHA), and the declared state of emergency wherein social distancing measures have been imposed or recommended, the CITY OF AVALON’S CITY COUNCIL and PLANNING COMMISSION MEETINGS SHALL GENERALLY BE AVAILABLE TO THE PUBLIC REMOTELY. The general public may attend the meetin9 in the Council Chambers however must adhere to social distancing requirements and wear a maskor face covering at all times. The public is encouraged to watch and participate from the safety of their homes while practicing social distancing.

Council Chambers are open to a maximum 30 members of the general public. Once the CouncilChambers reach maximum occupancy, the general public may participate in Oral Communication and address the City Council on an agenda item in person by waiting in the City Hall Court Yard and entering the Chambers one at a time at the appropriate time. No one will be admitted into the Council Chambers who is ill or exhibiting symptoms of COVID-19. All individuals entering the Council Chambers must wear a mask or face covering at all times.

Additionally, the general public may participate in Oral Communication and address the City Council on an agenda items by providing comments via e-Comment. Please use the link below to provide comments via e-Comment.

CALL TO ORDER - 5:01 p.m.

ROLL CALL- Present via Teleconference and In-Person: Mayor Anni Marshall! Councilmembers Cinde Cassidy, Lisa Lavelle, Michael Ponce, and Yesenia De LaRosa. Also present: City Manager David Maistros, City Clerk Denise Radde, and City Attorney Scott Campbell, Absent: Deputy City Clerk/Senior Administrative Assistant Gabrielle Morones,
WRITTEN COMMUNICATIONS-None.

PRESENTATION — Luke Schaner from Southern California Edison provided a Catalina Water Availability and Allocation Plan Update.

CONSENT CALENDAR-There were 9 Items on the Consent Calendar. Anni Marshall pulled items #6 and #8 for further discussion. Motion to approve items #1, #2! #3, #4, #5, #7 and #9 made by Cinde Cassidy, seconded by Michael Ponce. (All Ayes)

1. Minutes
Approved minutes from the March 1, 2022 City Council Meeting.

2. Warrants
Approved warrants in the amount of $562,600.21, one payroll in the amount of $197,460.01 and four electronic fund transfers totaling $173,243.35 for a totalexpenditure of $933,303.57 for February 21! 2022 through March 4, 2022.

CITY COUNCILIHOSPITAL MINUTES
MARCH 15, 2022PAGE 2

3. Findings to Continue to Hold Remote TeleconferenceNirtual City Council Meetings Pursuant to Assembly Bill 361Determined that the COVID-19 state of emergency proclaimed by the Governor still exists and has been considered by the City Council in deciding to continue to have teleconference meetings and that state or local officials have imposed orrecommended measures to promote social distancing in connection with COVlD 19, and that as a result of the COVID-19 emergency, meeting in person would present imminent risks to the health or safety of attendees.

4. Adopt an Ordinance Amending Chapter 9-1.01 of Title 9, Planning and Zoning, of the Avalon Municipal Code Relating to Planning Commission Membership Adopted Ordinance 1205-22 of the City of Avalon Amending Title 9, Chapter 9, Article 1 of the Avalon Municipal Code, Relating to the Appointment of Planning Commissioners.

5. City Renewal of General Services Agreement with Los Angeles County Adopted Resolution No. 22-19 of the City Council of the City of AvalonAuthorizing the City Manager to Execute the General Services Agreement withthe County of Los Angeles for the Period from July 1. 2022 through June 30, 2027.

7. Designate KECO, Inc. as a Sole Source Vendor and Authorize Purchase of Pumps & Water Supply Stanchions for the Harbor Waste Pump-Out Dock Designated KECO, Inc. as a sole source vendor and authorized procurement, per the City’s purchasing policy, of two peristaltic pumps, two water supply stanchions, and a pump alarm system from KECO Pump & Equipment that meets the specifications for the Harbor Waste Pump-Out Dock, for a total not to exceed $56,440.
** The following item on the Consent Calendar was the City Council acting as the Avalon Municipal Hospital Board of Trustees **

9. CEO’s Board Report and CEO’s Monthly Narrative Analysis Received and filed the reports:
• The CEO’s February 2022 Report• The CEO’s January 2022 Report

PULLED ITEMS

6. Amendment to the Per Capita Parks Improvement: Front Street Shade Structure Authorized the amendment to the Per Capita Parks Improvement scope of work.

Motion to approve made by Anni Marshall, seconded by Michael Ponce. (All Ayes)
CITY COUNCIL!HOSPITAL MINUTES
MARCH 15, 2022PAGE 3

8. City of Avalon Legislative Platform for the 2022 Legislative Session Adopted the City of Avalon’s Legislative Platform for 2022 that guides the City’s support of, or opposition to, regional, state, and federal legislation and authorized City Staff to contact state and federal representatives to advocate for legislative proposals consistent with the guiding principles and policy statements outlined within the 2022 Legislative Platform.

Motion to approve made by Michael Ponce, seconded by Lisa Lavelle. (All Ayes)

GENERAL BUSINESS

10. Approval of Encroachment Permit for frontage improvements at 201 East Whittley Avenue
Approved Resolution No. 22-20 of the City Council of the City of Avalon Approving an Encroachment Permit to Allow a Privately Maintained Parking Pad and Frontage Improvements within the Public Right-of-Way at 201 East Whittley; APN 7480-027-004.

Approved encroachment permit for frontage improvements at 201 E. Whittley and authorized City Staff to negotiate with the property owners to determine theamounts of the required bond and liability insurance.

Motion to approve made by Cinde Cassidy, seconded by Michael Ponce.(All Ayes)

11. Outdoor Dining Program Revisited
Authorized implementation of an outdoor dining program with the addition of the space around Wrigley Stage as a dinning location until June 20, 2024, or, unless earlier rescinded by the City Council or City Manager. Outdoor dining is prohibited on special event days.

Motion to approve made by Cinde Cassidy, seconded by Michael Ponce. (All Ayes)
Mayor Marshall adjourned the meeting at 7:13 p.m.

I, Gabrielle Morones, Deputy City Clerk, do hereby certify that the DVD videotape of theRegular City Council Meeting on March 15, 2022. is the official record of the Council Meeting and is on file and maintained in City Hall.

Gabrielle Morones, Deputy City Clerk / Sr. Administrative Assistant

CITY OF AVALON CITY COUNCIL
MEETING DATE: April 5, 2022 AGENDA ITEM: 2.

ORIGINATING DEP: Finance CITY MANAGER: b$(
PREPARED BY: Matthew Baker, Finance Director
SUBJECT: Warrants
RECOMMENDED ACTION(S): Approve the disbursements for March 7, 2022 through March 25, 2022 totaling $ 1,039,114.17.

REPORT SUMMARY: These disbursements through March 25th are comprised of warrants totaling $574,651.73, two payrolls totaling $427,318.93, and other electronic fund transferstotaling $37,143.51.

ITEM DESCRIPTION - AMOUNT DATE
GE US BANK WARRANTS CK# 33981-34043 $ 574,651.73 03/18/22 PAYROLL 230,830.76 03/11/22
PAYROLL 196,488,17 03/25/22EFT -CALPERS RETIREMENT 35,526.39 03/10/22 EFT - HARBOR/REC CREDIT CARD AND BANK SERVICE FEES 1,617.12 03/25/22 TOTAL DISBURSEMENTS $ 1,039,114.17
GOAL ALIGNMENT: Ongoing meeting of City obligations.

FISCAL IMPACTS: There are sufficient funds available, and the expenditures are included in the FY21-22 Budget.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A
FOLLOW UP ACTION: N/A
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENTS: Audit Certificate, Warrant List, US Bank Credit Card Details

CITY OF AVALON
MARCH 7, 2022 - MARCH 25, 2022 DISBURSEMENTS
April 5, 2022

ITEM DESCRIPTION AMOUNT DATE
CF US BANK WARRANTS CKII 33981-34043 $ 574,651.73 03/18/22 PAYROLL 230,830,76 03/11/22PAYROLL 196,488.17 03/25/22EFT -CALPERS RETIREMENT 35,526.39 03/10/22EFT- HARBOR/REC CREDIT CARD AND BANK SERVICE FEES 1,617.12 03/25/22 TOTAL DISBURSEMENTS $ 1,039,11417

CERTIFICATE
IN ACCORDANCE WITH SECTION 32702OF THE GOVERNMENT CODE. I CERTIFY

THAT THE ABOVE DEMANDS ARE ACCURATEAND THAT FUNDS ARE AVAILABLE FOR PAYMENT.

APPROVED AND AUDITED THIS5th DAY OF APRIL 2022 CERTIFY UNDER PENALTY OF PERJURY

THATTHE FOREGOING IS TRUE AND
CORRECT.

AUDIT COMMITtEE - LISA LAVELLE EXECUTED THIS 5th DAY OF APRIL 2022AUDIT COMMITtEE - YESENIA DE LA ROSA FINANCE DIRECTOR MATTHEW BAKER

CITY OF AVALON
MARCH 7, 2022 - MARCH 25, 2022 DISBURSEMENTS
April 5,2022

ESG ENGINEERINGESG ENGINEERINGESG ENGINEERING
AAA OIL, INCAIR SOURCE INDUSTRIESAL LARSON BOAT SHOP, INC.ALLTHE KINGS FLAGS AMAZON CAPITAL SERVICES, INC.ANDLES, LICAT & TAVALON BOAT STANDAVALON ENVIRONMENTAL SVCSAVALON FREIGHT SERVICES, LLCAVALON MOORING & DIVING

BEST, BEST & KRIEGER, LIPBEYOND SOFTWARE SOLUTIONSBOUND TREE MEDICALBROWN, MARISA

CANBY, CLAUDIACARUSO FORDCATALINA BEVERAGE COCATALINA BROADBAND SOLUTIONSCATALINA EXPRESSCATALINA ISLAND COMPANYCATALINA ISLAND JANITORIAL CATALINA ISLAND MEDICAL CENTERDANGELO CODEPT OF HEALTH CARE SERVICESDEWEY PEST CONTROLM.D. DION & SONS, INC.EDISONENTENMANN-ROVIN CO.ESG ENGINEERINGESG ENGINEERINGESG ENGINEERINGESE ENGINEERINGESG ENGINEERINGESG ENGINEERING ESO SOLUTIONS, INC.

HINDERLITER, DE LLAMAS & ASSOCIATES

HOME DEPOT CREDIT SERVICES

LUPO, KARLAISLAND EXPRESS
LLEWELLYN SUPPLY CO.MAUHEWS INTERNATIONAL CORPORATIONMCMASTER-CARRRADDE, DENISERICOH USA, INC.ROSENOW SPEVACEK GROUP, INC

VOID - LOST IN MAILVOID - DUPLICATE PAYMENTSERVICE - PUBLIC WORKSSERVICE - PUBLIC WORKS

SERVICE - PUBLIC WORKSSERVICE - PUBLIC WORKS

VOID - PRINTING ERRORVOID - PRINTING ERRORVOID - PRINTING ERROR

SERVICE - PUBLIC WORKSSERVICE - PUBLIC WORKSSERVICE - PUBLIC WORKS

FUEL -ALL DEPTS

SERVICE - FIRESERVICE - HARBORSUPPLIES - HARBORSUPPLIES - ALL DEPTS REISSUE CHECK 33775
COMMUNICATIONS -ALL DEPTSSERVICE - HARBORCONTRACT SERVICES, SWEEPER - 01/2022

FREIGHT-ALL DEPTS

SERVICE - HARBOR
LEGAL FEES - U1/2D22, 02/2022

CONTRACT SERVICES - ITSUPPLIES - FIRE
RETIREE INSURANCE - D2/2022

SERVICE - STREETSSUPPLIES - GARAGESUPPLIES - ALL DEPTSSERVICE - FIRE 2ND HALF D2/2022RENT - D3/2D22, SERVICE -

SERVICE - ADMINSALES TAX PASS THRUSUPPLIES - PUBLIC WORKS DUES -02 2021

SERVICE -ADMIN, HARBOR,

FUEL-HARBOR

UTILITIES - ALL DEPTS

SUPPLIES - HARBOR

SERVICE - PUBLIC WORKS

SERVICE - PUBLIC WORKSSERVICE - PUBLIC WORKSSERVICE - PUBLIC WORKSSERVICE - PUBLIC WORKSSERVICE - PUBLIC WORKSSOFTWARE LEASE - FIRESERVICE - FINANCESUPPLIES - PUBLIC WORKSSERVICE - RECREATION

FREIGHT - GARAGE

SUPPLIES - GARAGE

SUPPLIES -CEMETERY

SUPPLIES - PUBLIC WORKS
REIMB 0/P COSTS

COPIER LEASE - PLANNINGSERVICE - SUCCESSOR AGENCY

AMOUNT NAME

ANDLES, LLC
MARINE DIESEL SERVICES, INC.ESG ENGINEERINGESG ENGINEERINGESG ENGINEERINGESG ENGINEERING

DESCRIPTION
CHECK
NUMBER
3377533824339813398233983339843398S339863398733988339893399033991339923399333994339953399633997339983399934000340013400234003340D4340053400G34007340083400934010340113401234013340143401534016 34017340183401934020340213402234023340243402S34026
3402734028340293403034031340323403334034
3403534036
DATE
ISSUED
03/14/202203/17/202203/09/202203/09/202203/09/202203/09/202203/09/202203/09/202203/09/202203/09/202203/09/202203/09/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/2022 03/18/2022
03/18/202203/18/2022
03/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/2022 03/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/202203/18/2022 03/18/202203/18/202203/18/2022
(2,000.00)
(43.96)
1,080.00
2,438.008,030.48
1,242.50
9,601.57
180.00
16,909.55
3,992.2G
220.45
121,345.82
272.90
2,569.582,000.002,527.92
417.84
148,542.03
468.63
5,059.83
46,757.89
1,496.00
127.93
698.03220.00
194.70
860.22
122.63
9,276.90
11,678.00

93.75 58,539.38
206.64
5,046.42
818.00417.05
8,523.91
124.05
4,198.384,886.48
434.28
3,411.671,060.001,640.00
413.29
1,349.84
719.68
280.00149,00
1,157.44
247.13774.49118,80

20.57 860.00

PUBLIC WORKS

PUBLIC WORKS

CITY OF AVALON
MARCH 7, 2022 - MARCH 25, 2022 DISBURSEMENTS
April 5, 2022

AMOUNT NAME DESCRIPTION
$ 574,651.73

CHECK DATE

NUMBER ISSUED
34037 03/18/2022 5,000.00 TOWNSEND PUBLIC AFFAIRS, INC SERVICE - ADMIN34038 03/18/2022 61,122.48 PARKING CONCEPTS, INC. CONTRACT SERVICES - 02/202234039 03/18/2022 1,350.00 TRILLIUM SOLUTIONS INC SOFTWARE LEASE - ADMIN34040 03/18/2022 23.20 UNDERGROUND SERVICE ALERT/SC SERVICE - PUBLIC WORKS34041 03/18/2022 722.12 US BANCORP SEVICE CENTER SEE A1TACHED DETAIL34042 03/18/2022 14,447.92 VEGA, EDMUNDO CONTRACT SERVICES - 03/2022 34043 03/18/2022 208.06 WALTERS WHOLESALE ELECTRIC CO SUPPLIES -PUBLIC WORKS

CITY OF AVALON
US BANK CREDIT CARD CHARGES PAID MARCH 18, 2022
April 5, 2022

LAST NAME POST DATE AMT USD VENDOR DESCRIPTION DEPARTMENT CARSTARPHEN 1/20/2022 11367 GROSS MECHANtCAL LABROTORIES GARAGE SUPPLIES HARBOR CARSTARPHEN 1/20/2022 4676 PKYS INTERNATIONAL FLOAT MAINTENANCE HARBORCARSTARPHEN 1/20/2022 4396 MARINE DIESEL SERVICES GARAGE SUPPLIES HARBORCARSTARPHEN 1/21/2022 990 USPS .EIGHT HARBOR CARSTARPHEN 1/21/2022 399 WEATHERFLOW WEATHER SERVICE APP HARBOR CARSTARPHEN 1/21/2022 384 CHETS HARDWARE MAINTENANCE SUPPLIES HARBOR CARSTARPHEN 1/21/2022 500.00 DATATELCOMMUNICATIONS PAYMENT SERVICE HARBOR $ 722.12 CHECK 34041

CITY OF AVALON CITY COUNCIL
MEETING DATE: April 5, 2022 AGENDA ITEM: 3ORIGINATING DEP: City Attorney CITY MANAGER: ______ PREPARED BY: Scott Campbell, City AttorneySUBJECT: Findings to Continue to Hold Remote Teleconference/Virtual City Council Meetings Pursuant to Assembly Bill 361
RECOMMENDED ACTION(S): Determine that the COVID-19 state of emergency proclaimed by the Governor still exists and has been considered by the City Council in deciding to continue to have teleconference meetings and that state or local officials have imposed or recommended measures to promote social distancing in connection with COVID-19, and that as a result of theCOVID-19 emergency, meeting in person would present imminent risks to the health or safetyof attendees.

REPORT SUMMARY: Traditionally, the Brown Act allows for teleconference or virtual meetings, provided that the physical locations of the legislative body’s members joining by teleconferenceare posted on the agenda, that those locations are open to the public and that a quorum of the members is located within its jurisdiction. Newly enacted AB 361 provides an exception to theseprocedures in order to allow for fully virtual meetings during proclaimed emergencies, including the COVID-19 pandemic.

Since March of 2020 and the issuance of Governor Newsom’s Executive Order N-29-20, which suspended portions of the Brown Act relating to teleconferencing, the City Council has had virtual meetings without having to post the location of the legislative body members attending virtually.Most public agencies have been holding public meetings using virtual platforms since this time.

In June of 2021, Governor Newsom issued Executive Order N-08-21, which provided that the exceptions contained in EO N-29-20 would sunset on September 30, 2021.

On September 10, 2021, the Legislature adopted AS 361, which allows public agencies to hold fully virtual meetings under certain circumstances without the posting of the agenda from each location a legislative body member is attending. Governor Newsom signed the bill into law onSeptember 16, 2021. Because it contained an urgency provision, it took immediate effect.Specific Findings Required under AS 361 Under AB 361, the City Council can hold virtual meetings without providing notice of the City Council’s teleconference location if the City Council makes the determination that there is aGovernor-proclaimed state of emergency, which the City Council will consider in theirdetermination, and one of two secondary criteria listed below exists:

1. State or local officials have imposed or recommended measures to promote social distancing in connection with COVID-19; or
65059.00000\3452048 1.1

2. The City CouncU determines that requiring a meeting in person would present an imminent risk to the health or safety of attendees.

COVID-19 continues to present an imminent threat to the health or safety of members of thepublic: and the Governor’s declaration of a CDVI D-19 emergency still exists. Although vaccines are now widely available, many people in the State and County are still not fully vaccinated and remain susceptible to infection. The disease can still spread rapidly through person-to-person contact and those in close proximity. Further, more contagious variants of the disease are nowpresent in the State and County, the most predominant of which is a new variant of the Omnicron variant. The City’s economy is dependent upon visitors to the island: the presence of which. increases the likelihood of transmission of the disease. Also, having members of the public attend council meetings at locations where council members are in attendance due to their desire to avoid exposure to CDVID-19 poses an imminent risk to the health or safety of attendees.

Re-Authorization is Required Within 30 Days
The City Council made the findings listed above at its March 15, 2022 City Council meeting.

Consistent with the provisions of Government Code Section 54953(e), the findings must be made every 30 days after teleconferencing for the first time” under AB 361. Thus, if the City Councildesires to continue to meet remotely without having to post the location of each teleconference location, the City Council must again find that the COVID-19 emergency still exists and that one of the two following findings can be made: that state or local officials have imposed or recommended measures to promote social distancing in connection with COVID-19, or, that aresult of the COVID-1 9 emergency, meeting in person would present imminent risks to the health or safety of attendees. Because these findings must be made every thirty (30) days, the City Council will have to make these findings at its upcoming May 3, 2022 meeting and thirty (30) days thereafter.

It is recommended that the City Council make these findings.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City Council will have to follow the Brown Act provisions that existed prior to the CDVI D-19 pandemic.FOLLOW UP ACTION: That the City Council make the findings under AB 361 at its May 3. 2022 City Council meeting.

GOAL ALIGNMENT: N/A
FISCAL IMPACTS: None.

ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda pursuant to the Brown Act.

ATTACHMENTS: None.
65059.00000\3452038 I I

CITY OF AVALON CITY COUNCIL
MEETING DATE: April 5, 2022 AGENDA ITEM: ‘1
ORIGINATING DEP: Planning CITY MANAGER: 4141
PREPARED BY: Susanna Gutierrez, Assistant PlannerSUBJECT: Adopt Zoning Ordinance Amendment ZOA 22-01, which Amends the Avalon Municipal Code to Regulate SB 9 Urban Lot Splits andTwo-Unit Projects and Finds the Ordinance to be Exempt from CEQA
RECOMMENDED ACTION(S): Adopt an ordinance of the City of Avalon amending the AvalonMunicipal Code to add Section 9-2.10 and Article 7 to Chapter 9-5 regarding SB 9 urban lot splits and two- unit projects.

REPORT SUMMARY: This ordinance was introduced and all further readings waived at theMarch 1, 2022 regular City Council meeting.

The California legislature recently passed, and Governor Newsom signed into law, Senate Bill 9 (‘SB 9”). SB 9 took effect on January 1, 2022 and requires the City to both: (1) allow any lotin a single-family residential zone to be split, roughly into halves, with resulting lots as small as 1,200 sf and (2) allow any lot in a single-family residential zone to be developed with up to two single-family primary dwellings. SB 9 requires the City to approve eligible lot splits and two-unit projects ministerially (i.e., without discretionary review, conditions, or a hearing). Property owners can also utilize both of SB 9’s provisions, meaning that an SB 9 lot split may be followed with an SB 9 two-unit project on each of the two new lots, resulting in four total dwellings onwhat was formerly one single-family residential lot — all with only ministerial approval.

I
SB 9 supplants local zoning ordinances and only allows cities to impose certain objective criteria for projects covered by SB 9. The proposed Zoning Ordinance incorporates the state mandated changes but also creates certain objective standards by which such projects may beconsidered. Most important to the City, applicants for such units will generally not have to process their developments through the Planning Commission. The proposed ZoningOrdinance Amendment ZOA 22-01 (attached as Attachment 1 and referred to herein as the ‘Ordinance”) implements SB 9 by adding Section 9-2.10 to the City’s Subdivision title (to address urban lot splits), and Article 7 to Chapter 9-5 of the City’s Zoning title (to address twounit projects). The Ordinance will apply in the LD (Low Density Residential and Low Intensity Recreational) zone.

OwnerlApplicant: City of Avalon
Location of Project: City-wide: Applicable regulations in LD (Low Density Residential and Low Intensity Recreational)
PC #: 2776 (approved Jan 19, 2022)
Background:

SB 9 allows cities to impose objective zoning, subdivision, and design standards (collectively “objective development standards”) on covered lot splits and two-unit projects. An objectivestandard is a regulation that does not involve personal or subjective judgment and that isverifiable by reference to an external and uniform benchmark or criterion (e.g., a height limit).Generally, the proposed Ordinance is written to allow the City to exercise as much local controlover SB 9 projects as state law allows. Among other things, the Ordinance includes regulationsgoverning the following:
• Location (LD [Low Density Residential and Low Intensity Recreational] zones; not in sensitive, dangerous, historic areas; not on rental property (within last 3 years)) • Lot Size (2,400 sf mm to split; 1,200 sf mm for resulting)• Lot Access (adjoin ROW)• Unit Size (800 sf max! du)• Setbacks (normal, except as necessary to allow two units at 800 sf each; but no less than 4 feet side and rear)
• Use (residential-only, no short-term rental)• Parking (one space, unless exempt by statute)• Owner occupancy (three-year minimum on urban splits; permanent on two-unit projects)• Architecture (must match other dwelling or dwellings on property; no direct lines of sight)• Landscaping (limits on tree removal; required screening)• Utilities (direct connections to service providers; all underground) • Separate Conveyance Within a Lot (prohibited; no condos, no timeshares or separateuse co-ownerships)• Deed Restriction (required; no short-term rental, non-residential use, or separate conveyance; development limited to SB 9 projects)
As noted above, the proposed Ordinance retains as much local control as possible under these new State imposed mandates. Examples include the following:
• SB 9 does not contain standards governing architecture, landscaping, or fire hazard mitigation measures. The Ordinance imposes City-specific architecture, landscaping,and fire hazard mitigation measures on SB 9 projects in the City. 1 • SB 9 does not specifically regulate height; any height limit must be imposed by the local agency. The Ordinance provides that new SB 9-mandated primary dwelling units aresubject to the LD zone’s height restrictions (LD zones are the only areas where SB 9 projects are allowed in the City). 2
• 56 9 generally allows—but does not require—local agencies to impose their standard setback requirements on SB 9 projects. The Ordinance imposes the LD zone’s setback ‘Reflected in Ordinance Sections 10(F), 10(G), and 11(A) for Urban Lot Splits and 6(G), 6(H), and 7(A) for TwoUnit Projects 2 Reflected n Ordinance Sections 10(C) for Urban Lot Splits and 6(0) for Two-Unit Projects requirements on SB 9 projects, subject only to the limited instances where SB 9 requires otherwise.

Environmental Review:Pursuant to the California Environmental Quality Act (‘CEQA”) and the City’s local CEQA Guidelines, staff has determined the project exempt from further environmental review pursuant to: (1) Section 15358 of the CEQA Guidelines because it will not result in a direct or reasonablyforeseeable indirect physical change in the environment; (2) Section 15061(b)(3) of the CEQA Guidelines as there is no possibility that this activity will have a significant adverse effect on theenvironment; and (3) Government Code sections 65852.21(j) and 66411.7(n), which provide thatadoption of an ordinance implementing the provisions of Government Code sections 66411.7and 65852.21 (i.e. SB 9) is statutorily exempt from CEQA.GOAL ALIGNMENT: Compliance with State regulations while maintaining as much local controlas possible.

FISCAL IMPACTS: Undetermined.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City would be limited to applying the State mandates and the City’s existing objective development standards.

Approving such projects based solely on the States mandates and the City’s existing standardswould, among other things, threaten the character of existing neighborhoods and negatively impact property values, personal privacy, and fire safety as many of the City standards wouldbe supplanted by the State’s mandates.FOLLOW UP ACTION: Publish a Summary of the Ordinance and implement City Council decision.ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act and public noticing requirements published in the Catalina Islander.

ATTACHMENTS:
1) Ordinance
i. Exhibit A: ZOA 22-01
Reflected in Ordinance Sections 10(D) for Urban Lot Splits and 6(E) for Two-Unit Projects ORDINANCE NO. 22-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AVALON,CALIFORNIA ADDING SECTION 9-2.10 AND ARTICLE 7 TOCHAPTER 9-5 TO THE AVALON MUNICIPAL CODE REGARDING SB9 URBAN LOT SPLITS AND TWO-UNIT PROJECTS AND DETERMINING TIlE ORDINANCE TO BE EXEMPT FROM CEQA
WHEREAS, in 2021, the California Legislature approved, and the Governor signed into law Senate Bill 9 (“SB 9”), which among other things. adds Government Code section 65852.21 and 66411.7 to impose new limits on local authority to regulate urban lot splits and two-unit projects; nd WHEREAS, SB 9 allows local agencies to adopt objective design. development, and subdivision standards for urban lot splits and Iwo-unit projects: and WHEREAS, SB 9 went into effect on January 1. 2022 and preempts any conflicting local ordinance; and
WHEREAS, the City ofAvalon (“City”) has engaged in ongoing internal discussions and analysis concerning necessary amendments to the Avalon Municipal Code (“AMC”) to comply with SB 9: and WHEREAS, the proposed ordinance attached hereto as Exhibit “A” (the “Ordinance”) amends the AMC to add various objective development standards for SB 9 lot splits and two-unit projects: and WHEREAS, aller a duly-noticed public hearing held on January l9L1. 2022, the Planning Commission voted to forward a recommendation to the City Council recommending that the Counciladopt the Ordinance; and WHEREAS. on March 1. 2022. the City Council held a duly-noticed public hearing on the Ordinance, at which all those in attendance were given the opportunity to speak on the Ordinance: and WHEREAS, the City Council has considered the Planning Commission’s recommendation. the staff report and supporting documents, public testimony, and all appropriate information that has been submitted with the Ordinance: and
WHEREAS. all legal prerequisites to the adoption of the Ordinance have occurred.NOW, THEREFORE, THE CiTY COUNCIL OF THE CITY OF AVALON DOES ORDAIN AS FOLLOWS:

Section 1. The City Couticil hereby finds that the foregoing recitals are true and correct and are incorporated herein as substantive findings.

Section 2. The City Council finds that the Ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15358 of the CEQA Guidelines (CaliforniaCode of Regulations, Title 14, Chapter 3) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. Moreover, the City Council finds that this Ordinance is exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines as there is no possibility that this activity will have a significant adverse effect on the environment. Finally, the Ordinance is statutorily exempt from CEQA pursuant to California Government Code sections 65852.210) and 66411.7(n). which provide that theadoption of an ordinance by a city or county implementing the provisions of GovernmentCode sections 66411.7 and 65852.21 (i.e.. SB 9) is statutorily exempt from CEQA.

Section 3. Based on the entire record before the City Council, and all written and oral evidence presented, the City Council hereby finds thai the Ordinance’s amendments to the Avalon Municipal Code are consistent with the City’s adopted General Plan, except to the extent that SB 9 precludes consistency, fèr the reasons set forth below:

1. General Plan General Land Use” Policy No. 11-1 provides, in part, that the City’s Zoning Ordinance and residential design standards should be used to guide the character of development and ensure compatibility with existing residential uses.

To the extent permitted by SB 9. this Ordinance imposes objective developmentstandards on two types of residential development projects: urban lot splits and twounit projects. Such standards include regulations governing unit size, height. setbacks. parking. and utilities. Collectively, these residential development standards are intended to facilitate compatibility between the character ofthe City’s existing residential uses arid SB 9 projects—which State law requires the City to allow. For these reasons, the Ordinance is consistent with General Plan “General Land Use” Policy IT-I,

2. Within the “Goals” provided in the General Plan’s Safety Element is the desire that the potential for loss of life. physical injury, property damage, and social disruption from fires be minimized. The Ordinance is consistent with this Goal as it contains numerous measures to mitigate the increased risk of fire hazards resulting from SB 9 (e.g.. SB 9 projects in very high fire hazard severity zones are prohibited unless the project complies with all fire hazard mitigation measures required by existing fire and building code standards).

3. General Plan Safety Element Policy No. VII-1 provides that new building construction should conform to the latest standards of seismic design. The Ordinance is consistent with Safety Element Policy No. Vll-l as it prohibits SB 9 projects within a delineated earthquake thult zone unless all development on thesite complies with applicable seismic protection building code standards.

Section 4. The Avalon Municipal Code is hereby amended as set forth in Exhibit “A” hereto. incorporated herein by this reference.

Section 5. The City Clerk of the City of Avalon shall certify the passage and adoption of this Ordinance and shall cause the same, or a summary thereof to be published and/or posted in the maimer required by law.

Section 6. This Ordinance shall take effect and he in hill force 30 days after its adoption.

Section 7. If any provision of this Ordinance or its application to any’ person or circumstance is held to be invalid, such invaLidity has no effect on the other provisions or applications of this ordinance that can be given effect without the invalid provision or application and, to this extent, the provisions of this ordinance are hereby declared to be severable.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Avalon on this ______ day of ________________ ______,by the following vote:AYES:NOES:ABSENT:ABSTAIN:

City of AvalonAnn H. Mashall. Mayor
ATTEST:benise A. Radde, City Clerk
APPROVED AS TO FORM:

Scott H. Campbell
Best Best & Krieger
EXHIBIT “A” ZOA 22-01
(SB 9 Code Amendments)
SECTION 1. SB 9 URBAN LOT SPLITS. Section 9-2.10 is hereby added to Chapter 9-2 (Subdivisions) ofTitle 9 (Planning and Zoning) ofthe Avalon Municipal Code and shall read in its entirety as follows:“Section 9-2.10 SB 9 Urban Lot Splits(a) Purpose. The purpose of this section is to allow and appropriately regulate urban lot splits in accordance with Government Code section 66411.7.
(b) Definition. An “urban lot split” means the subdivision of an existing. legally subdivided lot into two lots in accordance with the requirements of this section. (c) Application.
(1) Owners.
(A) Only individual property owners may apply for an urban lot split. 1ndividual property owner” means a natural person holding fee title individually or jointly in the person’s own name or a beneficiary of a trust that holds fee title. 1ndividuaI property ownef’ does not include any corporation or corporate pcrson of any kind(partnership. LP. LLC. C corp. S corp. etc.) except for a community land trusE (asdefined by Rev. & Tax Code § 402.1(a)(1 l)(C)(ii)) or a qualified nonprofitcorporation (as defined by § 214.15). (B) Any person with a mortgage interest in the lot to he split under this section must sign the application and the parcel map indicating the person’s consent to the project.
(2) An application for an urban lot split must be submitted on the citys approved form. Only a complete application will be considered. The city will inform thc applicant in writing of any incompleteness within 30 days after the application is submitted. (3) The city may establish a fee to recover its costs for adopting. implementing. and enforcing this section of the code. in accordance with applicable law. The city council may establish and change the fee by resolution. The fee must be paid with the application.
(d) Approval.
(1) An application for a parcel map for an urban lot split is approved or denied ministerially, by the planning director, or their designee. without discretionary review. (2) A tentative parcel map for an urban lot split is approved ministerially if it complies with all the requirements of this section. The tentative parcel map may not be recorded. A finalparcel map is approved ministerially as well, but not until the owner demonstrates thatthe required documents have been recorded, such as the deed restriction and easements. (3) The approval must require the owner and applicant to hold the city harmless from all claims and damages related to the approval and its subject matter. (4) The approval must require the owner and applicant to reimburse the city for all costs of enforcement, including attorneys’ fees and costs associated with enforcing therequirements of this code. (e) Requirements. An urban lot split must satisfy each of the following requirements:
(1) Map Act Compliance.
(A) The urban lot split must conform to all applicable objective requirements of the Subdivision Map Act (Gov. Code § 66410 et. seq., “SMA”) and implementing requirements in this code, except as otherwise expressly provided in this section. (B) If an urban lot split violates any part of the SMA. the city’s subdivision regulations, including this section, or any other legal requirement:
(i) The buyer or grantee of a lot that is created by the urban lot split has all the remedies available under the SMA. including but not limited to anaction for damages or to void the deed, sale, or contract. (ii) The city has all thc remedies available to it under the SMA, including but not limited to the following:
(I) An action to enjoin any attempt to sell, lease, or finance the property.
(II) An action for other legal, equitable, or summary renwdy, such as declaratory and injunctive relief.
(III) Criminal prosecution, punishable by imprisonment in county jail or state prison for up to one year, by a fine of up to $10,000, or both:or a misdemeanor. (IV) Record a notice of violation.
(V) Withhold any or all future permits and approvals.
(C) Notwithstanding section 66411.1 of the SMA, no dedication of rights-of-way or construction of offsite improvements is required for an urban lot split. (2) Zone. The lot to be split is in the LD (Low Density Residential and Low Intensity Recreational) zone.
(3) Lot Location.
(A) The lot to be split is not located on a site that is any of the following:
(i) Prime farmland, farmland of statewide importance, or land that is zoned or designated for agricultural protection or preservation by the voters. (ii) A wetland.(iii) Within a very high fire hazard severity zone, unless the site complies with all tire-hazard mitigation measures required by existing tire and building code standards.
(iv) A hazardous waste site that has not been cleared for residential use.(v) Within a delineated earthquake fault zone, unless all development on the site complies with applicable seismic protection building code standards. (vi) Within a 100-year flood hazard area. unless the site has either:
(I) been subject to a Letter of Map Revision prepared by the Federal Emergency Management Agency and issued to the local
jurisdiction, or
(II) meets Federal Emergency Management Agency requirements necessary to meet minimum flood plain management criteria of theNational Flood Insurance Program. (vii) Within a regulatory floodway, unless all development on the site has received a no-rise certification.
(viii) Land identified for conservation in an adopted natural community conservation plan. habitat conservation plan, or other adopted natural resource protection plan.
(ix) Habitat for protected species.(x) Land under conservation easement. (B) The purpose of subpart (e)(3)(A) above is merely to summarize the requirements of Government Code section 659 13.4(a)(6)(B)—(K). (See Gov. Code § 6641 1.7(a)(3)(C).)
(C) The applicant must provide evidence that the requirements of Government Code section 65913.4(a)(6)(B}--(K) are satisfied.
(4) Not Historic. The lot to be split must not be a historic property or within a historic district that is included on the State Historic Resources Inventory. Nor may the lot be orbe within a site that is designated by ordinance as a city or county landmark or as a historic property or district.
(5) No Prior Urban Lot Split.
(A) The lot to be split was not established through a prior urban lot split.(B) The lot to be split is not adjacent to any lot that was established through a prior urban lot split by the owner of the lot to be split or by any person acting in conceitwith the owner. (6) No Impact on Protected Housing.
(A) The urban lot split must not require or include the demolition or alteration of any of the following types of housing:(i) Housing that is income-restricted for households of moderate. low-, or very low income.
(ii) Housing that is subject to any form of rent or price control through a public entity’s valid exercise of its police power.
(iii) Housing, or a lot that used to have housing. that has been withdrawn from rental or lease under the Ellis Act (Gov. Code § 7060—7060.7) at anytime in the 1 5 years prior to submission of the urban lot split application. (iv) Housing that has been occupied by a tenant in the last three years. (B) As pail of the urban lot split application, the applicant and the owner of a property must provide a sworn statement by affidavit representing and warranting thatsubpart (e)(6)(A) above is satisfied.(i) The sworn statement must state that:
(I) No housing that is income-restricted for households of moderate. low, or very low- income will he demolished or altered. (II) No housing that is subject to any form of rent or price control will be demolished or altered.
(III) No housing that has been withdrawn from rental or lease under the Ellis Act at any time in the last 15 years will be demolished oraltered. (1V) No housing that has been occupied by a tenant in the last three years will be demolished or altered.
(ii) The city may conduct its own inquiries and investigation to ascertain the veracity of the sworn statement. including hut not limited to. surveyingowners of nearby properties; and the city may require additional evidcnceof the applicant and owner as necessary to determine compliance with thisrequirement. (7) Lot Size.
(A) The lot to be split must be at least 2,400 square feet.(B) The resulting lots must each be at least 1,200 square feet.(C) Each of the resulting lots must be between 60 percent and 40 percent of the original lot area.
(8) Easements.
(A) The owner must enter into an easement agreement with each public-service provider to establish easements that are sufficient for the provision of public services and facilities to each of the resulting lots.
(B) Each easement must be shown on the tentative parcel map.(C) Copies of the unrecorded easement agreements must he submitted with the application. The easement agreements must be recorded against the propertybefore the final map may be approved, in accordance with subpart (d)(2) above. (D) If an easement is recorded and the project is not completed. making the easement moot, the property owner may request. and the city will provide, a notice oftermination of the easement, which the owner may record. (9) Lot Access.
(A) Each resulting lot must adjoin a public street right-of-way.(B) Each resulting lot must have frontage on the public street right-of—way of at least

12.5 feet.
(10) Unit Standards.
(A) Quantity. No more than two dwelling units of any kind may be built on a lot that results from an urban lot split. For purposes of this paragraph, “unit” means anydwelling unit, including, but not limited to, a primary dwelling unit, a unit createdunder section 9-5.701 of this code, an ADU. or a JADU. (B) Unit Size.
(i) The total floor area of each primary dwelling that is developed on a resulting lot must he(I) less than or equal to 800 square feet and(II) more than 500 square feet. (ii) A primary dwelling that was legally established prior to the urban lot split and that is larger than 800 square feet is limited to the lawful floor area atthe time of the urban lot split. It may not be expanded. (iii) A primary dwelling that was legally established prior to the urban lot split and that is smaller than 800 square feet may he expanded to 800 square feet after the urban lot split.
(C) Height Restrictions. New primary dwelling units are governed by the height restriction imposed by the underlying zone. This height restriction shall yield tothe degree necessary to avoid physically precluding the construction of up to two units on the lot or either of the two units from being at least 800 square feet infloor area. (D) Setbacks.
(i) Generally. All setbacks must conform to those objective setbacks that are imposed through the underlying zone.
(ii) Exceptions. Notwithstanding subpart (e)( I O)(D)(i) above:
(I) Existing Structures. No setback is required for an existing legally established structure or for a new structure that is constructed inthe same location and to the same dimensions as an existing legallyestablished structure. (Il) 800 sf; four-foot side and rear. The setbacks imposed by the underlying zone must yield to the degree necessary to avoid physically precluding the construction of up to tvo units on the lot or either of the two units from being at least 800 square feet in floor area; but in no event may any structure be less than four feetfrom a side or rear property line. (iii) Front Setback Area. Notwithstanding any other par of this code. dwellings that are constructed after an urban lot split must be at least 10 feet from the front property lines. The front setback areas must:
(I) he kept free from all structures greater than three feet high:(II) he at least 50 percent landscaped with drought-tolerant plants. with vegetation and irrigation plans approved by a licensed landscapearchitect:
(Ill) allow for vehicular and fire-safety access to the front structure. (E) Parkillg. Each new primary dwelling unit that is built on a lot after an urban lot split must have at least one off-street parking space per unit unless one of the following applies:
(U The lot is located within one-half mile walking distance of either (I) a corridor with fixed route bus service with service intervals no longer than 15 minutes during peak commute hours or
(II) a site that contains
(ia) an existing rail or bus rapid transit station,
(ib) a ferry terminal served by either a bus or rail transit service, or
(ic) the intersection of two or more major bus routes with a frequency of service interval of 15 minutes or less during the morning and afiernoon peak commute periods.
(ii) The site is located within one block of a car-share vehicle location. (F) Architecture.
(i) If there is a legal primary dwelling on the lot that was established before the urban lot split, any new primary dwelling unit must match the existingprimary dwelling unit in exterior materials, color, and dominant roof pitch.

The dominant roof slope is the slope shared by the largest portion of the roof
(ii) If there is no legal primary dwelling on the lot before the urban lot split, and if two primary dwellings are developed on the lot, the dwellings mustmatch each other in exterior materials, color, and dominant roof pitch. Thedominant roof slope is the slope shared by the largest portion of the roof (iii) All exterior lighting must be liniitcd to down-lights. (0) Landscaping.
(i) Tree Removal.
(I) No mature tree may be removed on a lot with any development under this chapter unless removal is necessary to construct a dwelling unit that must be allowed under state law.
(II) “Mature tree” means a tree with a diameter of six inches or more or a height of eight feet or taller.
(III) A tree may only be removed under subparagraph (e)(lO)(G)(i)(I) above if it is replaced with at least two mature trees of the sametype and with a trunk diameter that is the same or larger than thatof the removed tree. (IV) If a certified arborist determines that there is not space on the lot for a replacement tree that is required under subparagraph(e)(lO)(G)(i)(III) above, owner may pay the replacement cost of the tree.
(ii) Evergreen landscape screening must he planted and maintained between each dwelling and adjacent lots (but not rights of way) as follows:
(I) At least one 15-gallon size plant shall be provided for every five linear feet of exterior wall. Alternatively, at least one 24-inch boxsize plant shall be provided for every ten linear feet of exteriorwall. (II) Plant specimens must be at least six feet tall when installed. As an alternative, a solid fence of at least six feet in height may be installed.
(III) All landscaping must be drought-tolerant.
(H) Nonconforming Conditions. An urban lot split is approved without requiring a legal nonconforming zoning condition to be corrected.
(I) Utilities.
(i) Each primary dwelling unit on the lot must have its own direct utility connection to the utility service provider.
(ii) Notwithstanding paragraph (e)(l0)(1)(i) above, a primary dwelling unit may have a direct utility connection to an onsite wastewater treatment system in accordance with this paragraph and the city’s code. Each primary dwelling unit on the lot that is or that is proposed to he connectedto an onsite wastewater treatment system must first have a percolation test completed within the last five years or, if the percolation test has beenrecertified, within the last 10 years. (iii) All utilities must be underground.
(J) Building & Safety. All structures built on the lot must comply with all current local building standards. An urban lot split is a change of use. (11) Fire-Hazard Mitigation Measures.
(A) A lot in a very high fire hazard severity zone must comply with each of the following fire-hazard mitigation measures:(i) It must have direct access to a public street right-of-way with a paved street with a width of at least 20 feet. The public street right-of-way must have at least two independent points of access for fire and life safety toaccess and for residents to evacuate. (ii) All dwellings on the site must comply with current fire code requirements for dwellings in a very high fire hazard severity zone, (iii) All enclosed structures on the site must have fire sprinklers. (iv) All sides of all dwellings on the site must be within a 150-foot hose-pull distance from either the public street right-of-way or of an onsite fire hydrant or standpipe.
(v) If the lot does not have a swimming pool, the lot must have a water reservoir of at least 5,000 gallons per dwelling, with fire-authority approved hookups compatible with fire-authority standard pump and hose equipment.
(B) Prior to submitting an application for an urban lot split, the applicant must obtain a certificate of compliance with all applicable fire-hazard mitigation measures inaccordance with this subpart (e)( 11). The city or its authorized agent must inspectthe site, including all structures on the site, and certify as to its compliance. Thecertificate must be included with the application. The applicant must pay the citvs costs for inspection. Failure to pa is grounds for denying the application. (12) Separate Conveyance.
(A) Within a resulting lot.
(i) Primary dwelling units on a lot that is created b\- an urban lot split ma not be owned or conveyed separately from each other.
(ii) Condominium airspace divisions and common interest developments are not permitted on a lot that is created by an urban lot split. (iii) All fee interest in a lot and all dwellings on the lot must he held equally and undivided by all individual property owners.
(iv) No timeshare, as defined by state law or this code, is permitted. This includes any- co-ownership arrangement that gives an owner the right to exclusive use of the property for a defined period or periods of time. (B) Between resulting lots. Separate conveyance of the resulting lots is peniitted. If dwellings or other structures (such as garages) on different lots are adiacent orattached to each other. the urban lot split boundary may separate them forconveyance purposes if the structures meet building code safety standards and are sufticient to allow separate conveyance. If any attached structures s--pan or will span the new lot line, the owner must record appropriate CC&Rs. easements, or other documentation that is necessary to alLocate rights and responsibility betweenthe owners of the two lots, (13) Regulation of Uses.
(A) Residential-only. No non-residential use is permitted on any lot created by urban lot split.
(B) No STRs. No dwelling unit on a lot that is created by an urban lot split may be rented for a period of less than 30 days.
(C) Owner Occupancy. The applicant for an urban lot split must sign an affidavit stating that the applicant intends to occupy one of the dwelling units on one of theresulting lots as the applicant’s principal residence for a minimum of three yearsafter the urban lot split is approved. (14) Notice of Construction.
(A) At least 30 business days before starting any construction of a structure on a lot created by an urban lot split, the property owner must give written notice to all theowners of record of each of the adjacent residential parcels, which notice must include the following information:
(i) Notice that construction has been authorized,
(ii) The anticipated start and end dates for construction,(iii) The hours of construction, (iv) Contact information for the project manager (for construction-related complaints), and
(v) Contact information for the Building & Safety Department. (B) This notice requirement does not confer a right on the noticed persons or on anyone else to comment on the project before permits are issued. Approval is ministerial. Under state law, the City has no discretion in approving or denying a particular project under this section. This notice requirement is purely to promoteneighborhood awareness and expectation. (15) Deed Restriction. The owner must record a deed restriction on each lot that results from the urban lot split, on a form approved by the city, that does each of the following:
(A) Expressly prohibits any rental of any dwelling on the propertx for a period of less than 30 days.
(B) Expressly prohibits any non-residential use of the lots created b) the urban lot split.
(C) Expressly prohibits any separate conveyance ofa primary dwelling on the property, any separate fee interest, and any common interest developmcnt withinthe lot. (D) States that:
(i) The lot is formed by an urban lot split and is therefore subject to the city s urban lot-split regulations. including all applicable limits on dwelling size and development.
(ii) Development on the lot is limited to development of residential units under section 9-5.70 1 of this code, except as required by state law. (fl Specific Adverse Impacts.
(1) Notwithstanding anything else in this section, the city may deny an application for an urban lot split if the building official makes a written finding, based on a preponderance of the evidence, that the project would have a “specific, adverse impact” on either publichealth and safety or on the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact. (2) “Specific adverse impact” has the same meaning as in Go. Code § 65589.5(d)(2): “a significant. quantifiable. direct, and unavoidable impact. based on objective, identified written public health or safety standards. policies, or conditions as they existed on thedate the application was deemed complete” and does not include (1) inconsistency with the zoning ordinance or general plan land use designation or (2) the eligibility to claim a elfare exemption undcr Revenue and Taxation Code section 2 14(g). (3) The building official may consult with and be assisted by planning staff and others as necessary in making a finding of specife. adverse impact. (g) Coastal Regulations Apply in Full. Nothing in this section alters or lessens the effect or application of the California Coastal Act.”
SECTION 2. SB 9 TWO-UNIT PROJECTS. Chapter 9-5 (Residential Zones) of Title 9 (Planning and Zoning) of the Avalon Municipal Code is hereby amended to add a new Section 9-5.701(SB 9 Two-Unit Projects), which shall he contained in the new Article 7 (SB 9 Two-Unit Projects). andread in its entirety as follows:
“Article 11 (SB 9 Two-Unit Projects)
Section 9-5.701 SB 9 Two-unit Projecis
(a) Purpose. The purpose of this section is to allow and appropriately regulate t\\o-unit projects in accordance with Government Code section 65852.21.
(b) Definition, A “two-unit project” means the development of two primary dwelling units or, if there is already a primary dwelling unit on the lot, the development of a second primary dwelling unit on a legally subdivided lot in accordance with the requirements of this section. (c) Application.
(1) Owners.
(A) Only individual property owners may apply for a two-unit project. “Individual property owner” means a natural person holding fee title individually or jointly in the person’s own name or a beneficiary ofa trust that holds fee titlc. “Individual property owner” does not include any corporation or corporate person of any kind (partnership, LP, LLC, C corp, S corp, etc.) except for a community land trust (asdefined by Rev. & Tax Code § 402.1 (a)(j I )(C)(ii)) or a qualified nonprofitcorporation (as defined by Rev. & Tax Code § 214.15). (B) Any person with a mortgage interest in the lot to be split under this section must sign the application and the parcel map indicating the person’s consent to theproject. (2) An application for a two-unit prolect must be submitted on the city’s approved form.(3) The applicant must obtain a certificate of compliance with the Subdivision Map Act and the implementing regulations in this code for the lot and provide the certificate with the application.
(4) Only a complete application will be considered. The city will infonri the applicant in writing of any incompleteness within 30 days after the application is submitted. (5) The city may establish a fee to recover its costs for adopting, implementing, and enforcing this section of the code, in accordance with applicablc law-. The city councilmay establish and change the fee by resolution. The fee must be paid with theapplication. (d) Approval.
(1) An application for a two-unit project is approved or denied ministerially, by the planning director, or their designee. without discretionary review. (2) The ministerial approval of a two-unit projcct does not take effect until the city has confirmed that the required documents have been recorded, such as thc deed restrictionand easements. (3) The approval must require the owner and applicant to hold the city harmless from all claims and damages related to the approval and its subject matter. (4) The approval must require the owner and applicant to reimburse the city for all costs of enforcement, including attorneys’ fees and costs associated with enforcing therequirements of this code. (e) Requirements. A two-unit project must satisfy each of the following rcquirements:
(I) Map Act Compliance. The lot must have been legally subdivided.(2) Zone. The lot is in thc LD (Low Density Residential and Low Intensity Recreational) zone.
(3) Lot Location.
(A) The lot is not located on a site that is any of the following:
(i) Prime farmland. farmland of statewide importance. or land that is zoned or designated for agricultural protection or preservation by the voters. (ii) A wetland.(iii) Within a very high fire hazard severity zone, unless the site complies with all tire-hazard mitigation measures required by existing fire and buildingcode standards. (iv) A hazardous waste site that has not been cleared for residential use. (v) Within a delineated earihquake fault zone, unless all development on the site complies with applicable seismic protection building code standards. (vi) Within a 100-year flood hazard area, unless the site has either:
(I) been subject to a Letter of Map Revision prepared by the Federal Emergency Management Agency and issued to the local
jurisdiction, or
(II) meets Federal Emergency Management A genc requirements necessary to meet minimum flood plain management criteria of the National Flood Insurance Program.
(vii) Within a regulatory floodway, unless all development on the site has received a no-rise certification.
(viii) Land identified for conservation in an adopted natural community conservation plan. habitat conservation plan. or other adopted natural resource protection plan.
(ix) Habitat for protected species.(x) Land under conservation easement. (B) The purpose of subpart (e)(3)(A) above is merely to summarize the requirements of Government Code section 65913.4(a)(6)(B)—(K). (Sec Gov. Code § 6641 l.7(a)(3)(C).)
(C) The applicant must provide evidence that the requirements of Government Code section 65913.4(a)(6XB)—(K) are satisfied.
(4) Not Historic. The lot must not be a historic property or within a historic district that is included on the State Flistoric Resources Inventory. Nor may the lot he or he within a site that is designated by ordinance as a city or county landmark or as a historic property ordistrict. (5) No Impact on Protected Housing.
(A) The two-unit project must not require or include the demolition or alteration of any of the following types of housing:(i) Housing that is income-restricted for households of moderate, low, or very low income.
(ii) Housing that is subject to any form of rent or price control through a public entity’s valid exercise of its police power.
(iii) Housing, or a lot that used to have housing. that has been withdrawn from rental or lease under the Ellis Act (Gov. Code § 7060—7060.7) at anytime in the 15 years prior to submission of the urban lot split application. (iv) Housing that has been occupied by a tenant in the last three years. (B) As part of the two-unit project application, the applicant and the owner of a property must provide a sworn statement by affidavit representing and warrantingthat subpart (e)(5)(A) above is satisfied. (i) The sworn statenwnt must state that:
(I) No housing that is income-restricted for households of moderate. low, or very low income will be demolished or altered.
(II) No housing that is subject to any form of rcnt or price control will be demolished or altered.
(III) No housing that has been withdrawn from rental or lease under the Ellis Act at any time in the last 15 years will be demolished or altered.
(IV) No housing that has been occupied by a tenant in the last three years will be demolished or altered.
(ii) The city may conduct its own inquiries and investigation to ascertain the veracity of the sworn statement, including but not limited to, surveyingowners of nearby properties; and the city may require additional evidenceof the applicant and owner as necessary to determine compliance with thisrequirement. (6) Unit Standards.
(A) Quantity.
(i) No more than two dwelling units of any kind may be built on a lot that results from an urban lot split. For purposes of this paragraph. “unit”means any dwelling unit, including, but not limited to, a primary dwellingunit, a unit created under this section of this code, an ADU, or a JADU. (ii) A lot that is not created by an urban lot split may have a two-unit project under this section, plus any ADU or JADU that must be allowed under state law and the city’s ADU ordinance.
(B) Unit Size.
(i) The total floor area of each primary dwelling built that is developed under this section must be
(I) less than or equal to 800 square feet and(II) more than 500 square feet. (ii) A primary dwelling that was legally established on the lot prior to the twounit project and that is larger than 800 square feet is limited to the lawful floor area at the time of the two-unit project. The unit may not beexpanded. (Hi) A primary dwelling that was legally established prior to the two-unit project and that is smaller than 800 square feet may be expanded to 800 square feet after or as part of the two-unit project.
(C) Height Restrictions. New primary dwelling units are governed by the height restriction imposed by the underlying zone. This height restriction shall yield tothe degree necessary to avoid physically precluding the construction of up to twounits on the lot or either of the two units from being at least 800 square feet in floor area.
(D) Demo Cap. The two-unit project may not involve the demolition of more than 25 percent of the existing exterior walls of an existing dwelling unless the site hasnot been occupied by a tenant in the last three years. (E) Setbacks.
(i) Generally. All setbacks must conform to those objective setbacks that are imposed through the underlying zone.
(ii) Exceptions. Notwithstanding subpart c)j Li)ahove(e+f.)€h)tfl• (I) Existing Structures. No setback is required for an existing legally established structure or for a new structure that is constructed in the same location axd to the same dimensions as an existing legally established structure.
(II) 800 sf; four-foot side and rear. The setbacks imposed by the underlying zone must yield to the degree necessary to avoidphysically precluding the construction of up to two units on the lotor either of the two units from being at least 800 square feet in floor area; but in no event may any structure be less than four feetfrom a side or rear property line. (iii) Front Setback Area. Notwithstanding any other part of this code, dwellings that are constructed under this section must be at least 10 feetfrom the front property lines. The front setback area must:
(I) be kept free from all structures greater than three feet high;(II) be at least 50 percent landscaped with drought-tolerant plants, with vegetation and irrigation plans approved by a licensed landscape architect;
(III) allow for vehicular and fire-safety access to the front structure. (F) Parking. Each new primary dwelling unit must have at least one offstreet parking space per unit unless one of the following applies:
(i) The lot is located within one-half mile walking distance of either (I) a corridor with fixed route bus service with service intervals no longer than 15 minutes during peak commute hours or
(II) a site that contains
(ia) an existing rail or bus rapid transit station,(ib) a ferry terminal served by either a bus or rail transit service, or
(ic) the intersection of two or more major bus routes with a frequency of service interval of 1 5 minutes or less during the morning and afternoon peak commute periods.
(ii) The site is located within one block of a car-share vehicle location. (0) Architecture.
(i) If there is a legal primary dwelling on the lot that was established before the two—unit project, any new primary dwelling unit must match the existing primary dwelling unit in exterior materials, color, and dominantroof pitch. The dominant roof slope is the slope shared by the largestportion of the roof (ii) If there is no legal primary dwelling on the lot before the two-unit project, and if two primary dwellings are developed on the lot, the dwellings mustmatch each other in exterior materials, color, and dominant roof pitch. Thedominant roof slope is the slope shared by the largest portion of the roof (iii) All exterior lighting must be limited to down-lights. (H) Landscaping. Evergreen landscape screening must be planted and maintained between each dwelling and adjacent lots (but not rights of way) as follows:
(i) At least one 15-gallon size plant shall be provided for every five linear feet of exterior wall. Alternatively, at least one 24” box size plant shall be provided for every ten linear feet of exterior wall.
(ii) Plant specimens must be at least six feet tall when installed. As an alternative, a solid fence of at least 6 feet in height may be installed. (iii) All landscaping must be drought-tolerant.
(I) Utilities.
(i) Each primary dwelling unit on the lot must have its own direct utility connection to the utility service provider.
(ii) Notwithstanding paragraph (e)(6)(I)(i) above, a primary dwelling unit may have a direct utility connection to an onsite wastewater treatment systemin accordance with this paragraph and the city’s code. Each primarydwelling unit on the lot that is or that is proposed to be connected to anonsite wastewater treatment system must first have a percolation testcompleted within the last five years or, if the percolation test has beenrecertified, within the last 10 years. (iii) All utilities must be underground.
(J) Building & Safety. All structures built on the lot must comply with all current local building standards. A project under this section is a change of use andsubjects the whole of the lot, and all structures, to the city’s current code. (7) Fire-Hazard Mitigation Measures.
(A) A lot in a very high fire hazard severity zone must comply with each of the following fire-hazard mitigation measures:
(i) It must have direct access to a public street right-of-way with a paved street with a width of at least 20 feet. The public street right-of-way must have at least two independent points of access for fire and life safety to access and for residents to evacuate.
(ii) All dwellings on the site must comply with current fire code requirements for dwellings in a very high fire hazard severity zone. (iii) All enclosed structures on the site must have fire sprinklers. (iv) All sides of all dwellings on the site must be within a 150-foot hose-pull distance from either the public street right-of-way or of an onsite firehydrant or standpipe, (v) If the lot does not have a swimming pool, the lot must have a water reservoir of at least 5,000 gallons per dwelling. with fire-authority approved hookups compatible with fire-authority standard pump and hose equipment.
(B) Prior to submitting an application for an urban lot split, the applicant must obtain a certificate of compliance with all applicable fire-hazard mitigation measures inaccordance with this subpart (e)(7). The city or its authorized agent must inspectthe site, including all structures on the site. and certify as to its compliance. Thecertificate must be included with the application. Thc applicant must pay thecity’s costs for inspection. Failure to pay is grounds for denying the application. (8) Separate Conveyance.
(A) Primary dwelling units on the lot may not be owned or conveyed separately from each other.
(B) Condominium airspace divisions and common interest developments are not permitted within the lot.
(C) All fee interest in the lot and all the dwellings must be held equally and undivided by all individual property owners.
(i) No timeshare, as defined by state law or this codc, is permitted. This includes any co-ownership arrangement that gives an owner the right toexclusive use of the property for a defined period or periods of time. (9) Regulation of Uses.
(A) Residential-only. No non-residential use is permitted on the lot.(B) No STRs. No dwelling unit on the lot may be rented for a period of less than 30 days.
(C) Owner Occupancy. Unless the lot was formcd by an urban lot split, the individual property’ owners of a lot with a two-unit project must occupy onc of thedwellings on the lot as the owners’ principal residence and legal domicile. (10) Notice of Construction.
(A) At ‘east 30 business days before starting any construction of a two-unit prolect, the property owner must give written notice to all the owners of record of each ofthe adjacent residential parcels, which notice must include the followinginformation:
(i) Notice that construction has been authorized,(ii) The anticipated start and end dates for construction,(iii) The hours of construction, (iv) Contact information for the project manager (for construction-related complaints), and
(v) Contact information for the Building & Safety Department. (B) This notice requirement does not confer a right on the noticed persons or on anyone else to comment on the project before permits are issued, Approval isministerial. Under state law, the City has no discretion in approving or denying aparticular project under this section. This notice requirement is purely to promoteneighborhood awareness and expectation. (11) Deed Restriction. The owner must record a deed restriction, on a form approved by the city, that does each of the following:(A) Expressly prohibits any rental of any dwelling on the property for a period of less than 30 days.
(B) Expressly prohibits any non-residential use of the lot.(C) Expressly prohibits any separate conveyance of a primary dwelling on the property, any separate fee interest, and any common interest development withinthe lot. (D) If the lot does not undergo an urban lot split: Expressly requires the individual property owners to live in one of the dwelling units on the lot as the owners’primary residence and legal domicile. (E) Limits development of the lot to residential units that comply with the requirements of this section, except as required by state law. (1) Specific Adverse Impacts.
(I) Notwithstanding anything else in this section. the city may deny an application for a two unit project if the building official makes a written finding, based on a preponderance ofthe evidence, that the project would have a “specific, adverse impact” on either publichealth and safety or on the physical environment and for which there is no feasiblemethod to satisfactorily mitigate or avoid the specific adverse impact. (2) “Specific adverse impact” has the same meaning as in Gov. Code § 65589.5(d)(2): a significant, quantifiable, direct, and unavoidable impact. based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete” and does not include (1) inconsistency with the zoning ordinance or general plan land use designation or (2) the eligibility to claim awelfare exemption under Revenue and Taxation Code section 2 14(g). (3) The building official may consult with and be assisted by planning staff and others as necessary in making a finding of specific, adverse impact. (g) Coastal Regulations Apply in Full. Nothing in this section alters or lessens the effect or application of the California Coastal Act.
(h) Remedies.

If a two-unit project violates any part of this code or any other legal requirement:(1) The buyer, grantee, or lessee of any part of the property has an action for damages or to void the deed, sale, or contract.
(2) The city may:
(A) Bring an action to enjoin any attempt to sell, lease, or finance the property.(B) Bring an action for other legal, equitable, or summary remedy, such as declaratory and injunctive relief
(C) Pursue criminal prosecution, punishable by imprisonment in county jail or state prison for up to one year, by a fine of up to $10,000, or bothz or a misdemeanor. (D) Record a notice of violation.(B) Withhold any or all future permits and approvals. (F) Pursue all other administrative, legal, or equitable rcmedies that are allowed by law or the city’s code.”

CITY OF AVALON CITY COUNCIL
MEETING DATE:

ORIGINATING DEP:

April 5, 2022
Administration
AGENDA ITEM: 5’
CITY MANAGER: ______ PREPARED BY:

SUBJECT:

Devin Hart, Administrative Analyst
Website Redesign
RECOMMENDED ACTION(S):
website. Authorize Staff to enter
not to exceed $50,000.

Consider proposals to
into an agreement with
update and redesign the City of Avalon
CivicPlus for a year one contract amount
REPORT SUMMARY: At the direction of City Council,
the City of Avalon website.

City Staff began the process to update
City Staff compiled a wish list of features for a new site - Modernization of the overall site;- Compliance with ADA Standards;- Calendar feature;- Ability to accept online payments;- Ability to enhance public engagement via push notifications for text or email;- More user4riendly interface for Staff attempting to modify the site without formal training;- A form submission feature with automated workflows; and- A more intuitive search capability. that included:

Additionally, City Staff hoped to be able to consolidate vendors by finding one firm that could provide the abovementioned services as well as supplant services currently provided byGrannicus, eCode, Zoom, and/or RecPro.Staff solicited proposals from five qualified firms specializing in the development of government websites — Town Web, Revize, QScend Technologies, Inc., CivicPlus and Freshie Sites. The City received proposals from Town Web, Revize, QScend Technologies, Inc., and CivicPlus.City Staff attempted to create an apples-to-apples comparison of the potential vendors and the proposals provided. In short, the total cost associated with each proposal is as follows:

In addition to attending demonstrations provided by the website developers, City Staff explored City websites created by each firm.

Year One Cost
Year Two+ Cost
$29,985.15$4,725.00
$17,810.00 $17,230.00$6,9000.oo $17,230.00
$6,834.00$3,435.00
With a small staff, efficiency has been at the forefront of internal conversations. By better utilizing technology, specifically, the City’s website, City Staff hope to streamline processes, and provide better overall customer service and accessibility.

Though Town Web provided the least expensive proposal, the offerings are not robust. In terms of overall functionality the offerings of QScend, and Revize are not comparable to CivicPlus.

In addition to the website redesign, Staff recommend the integration of CivcPlus’s CivicOptimize platform. This platform will allow Staff to develop an automated workflow for information or requests collected from citizens, as well as a progressive web app so the public may efficiently conduct City business from their smartphones.

The proposal to integrate CivicOptimize is $9,255.50 for the initial set up, and $5,591.25 annuallyfor year two+ of service.Through an updated website, integration of push notifications, and development of a userfriendly app, it is estimated City Staff will save hundreds of working hours spent on chasing paperwork, providing updates on status of citizen requests, and waiting on information.

At this time, the City uses QScend for website development and Grannicus for hosting, posting and live streaming public meetings. The annual fee for Grannicus, including e-Comments functionality, is $5,288. The annual fee for QScend is $8,571.

If the City Council authorizes replacement of QScend and Grannicus with CivicPlus platformsincluding CivicOptimize, after year two there will be an annual cost savings of $3,543.

GOAL ALIGNMENT: Fiscal responsibility, citizen engagement and public transparency.

FISCAL IMPACTS: $50,000 with $25,000 allocation in the midyear budget review for FY 2022- 23- account #10135-5005 — and the remaining balance to be budgeted in FY2023-24.CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A FOLLOW UP ACTION: Implement City Council decision.

ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.ATTACHMENTS:

1. CivicPlus — Engage and Optimize Proposals

2. Revise Proposal

3. QScend Proposal

4. Town Web Proposal

CIVICENGAGE CENTRAL

WEBSITE DESIGN & HOSTING SOLUTION
Avalon, California
MARCH 22, 2022
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CIVICENGAGE WEBSITE SERVICES
Company Overview
At CvicDus, v’e have one goal: to er1oy,ue toe pubic
sector :o accomplsh rrroactfu. Vitiatives usng innovat-ve solutions that save them time while connecting them
to toe ctizecs :ney serve. Ne becar 111998 when OLI’
Io.rnc-.eo Wad ,mocan. decided to focus or elo-nzj ‘oca!governments work better and engage their citizens through their web en’Hronment, Giv;cPlus continues to implementnew technologies and services to maintain the highest standards of excellence and efficiency for our customers,irc!uding solutions for rNebsite design and hosting. parks and recreation management. emergency and massconirnunroations, agenda and meeting management. talent rirnrlaoenrent, 311 and citizen relatronshro marracerlrerit cc:i:fcaticr aid loensiodl and peni:ts
Our commit rent to deliver the right solutons in clesron and die,e ocmoen: do-use’ sahsiacton and sezu’e hcs:n has
beer ‘s:uolen:aI ir mak ncr us a ‘coccI leecerin cro-,er’ -rent-‘ed te:hnoIog. V!e consider it a privilege to partner w;th municipal ieaders anci provde them with solutions that Lviiiserve their needs today and r,’1eil into the future.

Primary Office
302 S. do: Street, Suite 500anha:tan, KS 66502
TF: 368.228 2233 Fax: 753.5378951
c!vIcol-,s.co’I:
7,500+
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CIVICENGAGE WEBSITE SERVICES
CivicEngage CMS
The CvicEngage Central tCccEngaeei content management s/stem CYSt is rooust and enole th au the teatues and func:ione•:y JCJ neon tone; and in the fu:.re, Deue!opec for mincettestbaf need to uo:late their v:ebsbe frequenty. OivicPlus provides a oowertul cover,’ men: content manegement stjo:ure arc oeos:e n’er’u n-ana000ien: system. Inc easy-to-use system a ov;s non-:ecbncaemployees to efficientHe update a:y portion of your v;ehstte.

Each v,ebste begins 1th a unique design developed to meet your specific communication and marketing goals, whileshowcasing the individuality ol your community. Features and capabilities are added and customized as necessary, and all content is organized in accordance with web usability stanoards.

Bring Your Services Online
Our q,eb lecnno!cciy is :iecDOter tic ‘ind*o me r oh: solutions r3r coyernment :.ecsi:en. ‘Pinto e Civ cEngage CYS, yo.: can bring del:: services tra: vow ohces pcvice on:ie. • Ceate online forms vnth our Porn’s Center module.

These compteteiy custonizab e forms car beuseci as a means for citizens to contact you v,iln questions, requests, feedback, or to sign Lip forvarious events and activities. • Provide sign-up opportunities for your citizens to
receive SMS and email communications on topics
that are important to them with the Notify Me
module.
“I’m confident that any service our
citizens need can now be found in
one to two clicks.”
— Lana Beck, Government Relations
and Communications Administrator for
Pinellas Park, Florida
Shore :ne mis: crincal. and up-to-c iOC in’crna:oncr’cminei,t,•, on your reosce ne Aert Center, keeping your citizens infornieci on those important
events and issues.

Showcase the most important information youL
citizens need prominently on your ‘,‘,ebsite usingmodules such as Frequently Asked Questions, Quick Links, Calendar, and Staff D:rectory toprovide much needed answers and stopping ojr.ieous prone ca:s or walK-ins.

Sma-: design ann ayout cho’ces as ‘raIl as :‘re use0’ our pedictable site search vaIl make lccatinc’, ;ey informat,on ouick end eec:.

Features hke these will make youi jobs easier while also giving quick access to information for everyone in yourcommunity. (7i
CIVICFNflACF CENTRAL
Modules & Widgets
Citizen Engagement
CivicEngage offers several effective and easy-touse citizen engagement features, These tools easilyintegrate with the other key features.

Alert Center — Post emergency or important
information on your website and notify citizens viaemail and SMS • Notify Me°— Send out SMS messages and mass
emails to list subscribers (includes up to 500 SMSusers) • Splash Screen — A pop-up window that easUy
communicates critical local news, information and
alerts to your citizens the moment they arrive onspecified pages of your tvebsite Document Management
CivicEngage comes fully-equipped voth a robust set ofdocument management tools that work with other keyfeatures of our OMS, making it easy to build dynamiccontent that is easy for citizens to navigate and access • Agenda Center — Create antI display agendas and
minutes for various civic organizations
• Archive Center — Store agendas, minutes,
newsletters, and other data-duven documents
• Document Center— Organize and house
documents in one central location
• Slog — Post opinions/information about various
community topics and allow citizen comments andsubscriptions • Calendar — Create multiple calendars and events
to inform citizens of upcoming activities that areviewah!e by list, vieek, or month • Citizen Request Tracker (CRT) — Allow users
to report a problem and provide foiovi-upcommunication with the point of contact (includesfive user licenses & ID request types) • Community Voice — Interact with citizens about
projects in your community
• My Dashboard — Allow users to personalize their
dashboard to stay updated on news, events, and
information they care about
• News Flash — Post organizational news items that
are important to your citizens

CIVICENGAGE CENTRAL
• Form Center — Form Center — Create custom, online
forms via simple drag_and_drop functicna’iiy, receivenotifications via email, and track within the CMS Mi
• Photo Gallery — Store and display photos• Staff Directory — Share detailed contact information for your staff and offices
.
uQmnu.a.L ‘%, ‘.‘ UUOUtUUUL \ 4 nw-w
•
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-
Information & Navigation
Organize your content and pages to make it easy tolocate the information you and your citizens need most irodues Vat hem v). ucoete in’omation qu:cxly.
• Frequently Asked Questions (FAQs) — Ar sv e the
rrost lreque’tlv es<ea qoestiors to. reouce pnore
and :o.or traffic tot staff
• Graphic Links — Place graphics on your iebs’te as
links to other paces
• Info Advanced — Olsolay important information on
pages in a compact and easy-to-uodate module
that pro iides detailed formatting
• Qtñck Links — Place links to often-reicestec:
irforna:.oo direct on toe page of yorr choce
Department-Specific
mere are several function-specific features anti
modules for government departments Tnese tools
are integrated into the CivicEnrage C./S and offer toe
ability to complete muldple steps in one action.
• Activities- Ceate ogecce anc- :acr en tvtes
Facilities & Reservations — Showcase contntn.ty
‘acihtes ant: a 0/ reserve cs Online
Helpful Widgets
Widgets help your staff v’suay organize content on
your vebsite and tailor the look to meet tne cages
reeds A fe;, o tne most helpful ,nidoets are:

Carousel Widget — C-cnn and display orb cets in
ore ocat on c to aro-c navigaton functional ty
Custom HTML Widget — Etched videos or otherHTML features in your page Editor Widget — Edit text with word processing
tools, plus web tools like code view and the
Accessibility Checker
Form Center Widget — Emoed simpie forms on s
Image Widget — Acc images to a oaoe
• Related Deouments Widget— Create a cynamic
list of documents referenced in the Docunaenl
Center
• Share Widget — Add a share button to your page
so citizens can share content to their social media
• Slideshow Widget — Add a slidesboc of inlages
• Job Postings — Post available jobs online and
accept online applications
• Bids —Post sortable and subscribable bids _ 7; a
CIVICFNCAflF CENTRAL
Administrative Features
The administration of your CivicEngage website isbrowser based, with no instaflation of software needed.

You’ll be able to update your website from an internetconnection on any platform (Mac or PC). Administratorscan control the access to pages and manipulation of content as viell as use automated features to
streamline processes,
• Administrative Dashboard — A home base for
messages and c1uick access to your recentactivities and time-sensitive action items such aspending approvals and expiring items • Content Scheduling & Versioning —Set your
content to auto-publish and auto-expire, with
an archive of all published content and previous
v ers on s
• Dynamic BreadcrLimbs & Site Map — Breadcrumbs
(used to she’,, a visitor’s location within the
website) and the site map are dynamicallygenerated and automatically update reflecting anychanges made • Dynamic Page Components— Modules such as
Calendar, FAQ5, and News Flash, may be includedas dynamic page components on any page • History Log — Track changes made to your website• Intranet — Use permissions to set a secure location on your ‘,vehste that allows employees to login andaccess non-public resources and information

CIVICENGAGE CENTRAL
• Levels of Permissions — Assign staff members
to groups with different levels of permissions of
access and authority throughout the CMS
• Pending Approval Items — Administrators have
access to a clueue of pending items to be publishedor reviewed • Website Statistics — Provided website analytics for
analysis
User-Friendly Features
Not only is CivicEngage easy for your staff louse, variousadministrative features help make a more attractive,engaging. and intuitive svebsite for your community. • Automatic Alt Tags— Built-in features al!ov;
ongoing ADA compliance of your viebsite
• Design Essentials — Tools that allow you: staff
to build, modify, and manage your ‘vebsite’s lookv, ithin the design and structure p arameters of your • Link Redirects — Instead of sending your users to
ht1p:flcvicpius.coni!24E!Awards-ancl-Recognition,you can send them to http://civicptus,ccm/awerds • Live Edit — See where your information will be
posted on a page before you make any changeswith our WYS 1W YC editor and drag—anti —drop tools • Maps—Easily embed maps from Google, ESRI, and
more using the HT:ML widget
• Mega Menu — A main navigation menu makes it
easy to get to any page on your website quickly
• Predictive Site Search — Our powerful site search
functionality automatically indexes all content making
it easy for visitors to find information across pages,
documents, and images
• Site Search Log — All search words are kept in a log• Printer Friendly — Separates critical content from the website template to provide a clean print withoutmenu structure and banner information included p — —
• Real Simple Syndication (RSS) Feeds — pa:-cs tu snja to receive emai: notToanons • Responsive Design — A ith resporsh,e desigfl. your
website adjusts to the screen size regardless of
ce- bong usec pov;ding a seamless
user exoerierce
Social Media — Set various modrdes to automaticafly
post to your Facebook end/or Twitter feeds andincorporate conpatible social media feeds andwidgets into your website Supported Browsers — \Aew your website inthe two most recent versions of major browsers including Microsoft Edge, F:refox, Safari, and
Chrome
Third-Party Access— U cc ifrentes. embeds and’
or links to naos: of yout’airo-oarty sev:es Or ,:seour pro’.’ is: crAPs as wel as actions Pcm Zewe to bud apo’cations ran: from ycJ ‘ens
Translation — lnteg ation with Google Translatetre”sle:es weo pages ntc over 100 larcireores Accessibility Compliance
hae’ng over 20/u of aoulis in the Uniten States
having a d;sabuty. you need a s’iehsite that conlorms to an cit:zens. We pro/dc highly compliant sites oased on
WCAG 2.0 A and PA gundelines, which encompass andsurpass ADA accessibility requirements. This maximizesaccessibility for all users while providing freedom to create a visually rich and appealing viebsite. Our
approach for each website includes the fofloning stepsto provide you a compliant and accessibie v,ebsiie:
• .‘,e’,vIl rid ve yor. a ‘.‘ebs:e the: meet ADA Sec:’c 503; air: ‘TAO 2.0 A a—clAP levets
• Vc.lr D:a can use hoe Access’bilty Checker ‘etnin
the Cr25 to scan content in the editor ‘hdget. News
niash. and FADs fa any accessibty Issues so yccan cc--cot Mem oeare pub shina • Ou rzra:”ers ; :eacn your staf1 nest yact,ces to
eez your content aru desgn e ercierts accessible
a:’,d jo-to-date ‘urn the latest ADA ‘sTAGstandards,
• Any new reg’ulat:ons that require cone change;
are none automatically, at least quarterly, v,ith no
additional effort recluired from you.
• In addition to updating the code, our product learn
also upriates our best practices and provides regular
updates to customers via our CivicPius website, blog
articles, oeo!nars, and other publications.

AuclioEye Partnership
CivicPius also partners vii:h AudioEye to provide a suite of accessb/ity tools and services at a discounter: rate to our customers. Ad :litional cleta1ls and a quote can he prni;ded upon request.

Video Banner
Av:ieo oanne is a ccs:-e”ec:i Ic way to oring aof feren: ano appeaiing visual look to specific pages orciepatn”l;. nciudeci in Avalon’s projects one video canner.
flIICNIflAflP CENTRAL
Credit Card Processing
CivicPlus Pay (Pay) is our unegraterl, secure, PCIcompliant, utflity application. Local governmentscan use Pay within many of our solutions to enable seamless payment capabilities.

Pay acts as the connector to facihtate a tiansectionbetween the CivicPlus solution and the selected uayrnent gateway. Pay offers integrations vth secera
common payment gateways to provide fle•<ble
nayment solutions. CujcPius has partnered wthseveral in:acrated cia:evays :o ertaoce tie c’Jsionerecoedielde tnoogn a st’eami.nec reavonship oe:ween Civ:cRjs solution and the cate ,‘. ac that orocesses
t’e payroerts
fe pertoe C1fOntfiR.eca; is tii?ec 0’ A,’u!ori.

CivicPlus can assist who the la:ic set-un
s:.cpc:. anci traub snoo;g se’’,hes Pay cal, so
inteciratev;itn many other s.occtted cjcteti; cry iesin adoition to our qatner network on a more uncretifash:on, to assist you it developing a scicre ;f:j sy stem AclcI:ioai (Ietas on Oil aoorovedl nariner
arid cuter supucten cja:eciau p’o’ciers is
avai abie upon request.
lo j:ilize any c tne appou ccl oa:ev,a,s. a agreeme!
:; reed to be exec,.te:i dcccv; octweet Ave on anc,
t:ie venoor that wib assess sepoate niercne ii acc’o.:fl and ransector fees. Atir: t;ona iorvator car ftc
oovicIecJ upon recices:.

Because EA; and Caci-Sd’pa devdes are encryptedspecificaliy for ndviduai payment vote va/s. you’U need to procure any required devices niirecty from your selected gateway provider fjr either purchase or rent.

We are hoop; to assist in vou procuremer-it o! such
devices.

CIVICENCAGE CENTRAL
Functionality Disclosure
As Civcc°Ls cortoces to evolve and iripoove ojrso’j:cn to support ojr cus:omes neeDs ard one we reserve the Aght :0 upgrade. leo ace, modify,
or terminate my of vie features and functiona tye ements Isteo. a: our soc cUscet on, end v/lenteas o’e. orovicg reasonable notice to our 0.5:01 cr5o’ any crte’iges. Trese eetres anc: funcz oraii:vaeoffere:I on a gratuItous bass to our customers, ‘.‘nth nonicnetary:a tue cer featue ano sbou’cl any changes eractec. wit not aec: a -‘y terms in a stoned
agreerer v/tn Civtc°us
The Civic Experience Platform
Developed specificafly to enable municipalities to
del:var consistently positive interactions across every department and every service, the Civic Experience
Pia:torm includes technolog9 inn ovations that deliver
‘c:o’Oiess one-stoc and perscrahzac: c tizen
nte-actEons, [ccc’ co;e’’’e ‘:s Va: e verene ou Civic
Exoe ence P a:fcrrn also oene’ : From,
• S gle Sign-On 550) to a of your CiccR,us
p’odHots suppy: ng too-fac:c authemicat on cool
PCI Level password cornpatibUty
• A single dashboard anti toolbar for adrninistraii ie
eccess to your CvicPlus software stack
• Access to a continually growing and fully
documented set of APis to better connect your
adminstration’s processes and applicatio.n;
• A cenfrezed care sic-c :V rcoust data
automation and ‘nleci’a: on cacaloilties
CivicPlus Portal
The C:v.c0 is °crca s the rcea andwebsire to create pesonalizedi, one-stop access for your c11’zens to obtain niomation, resources, andinteract with your municipulcy.

By allowing citizens to build a customizable dashboard
with quick links to the pages and services on your
uvebsite that they use roost frequentiy, they’ll he more likely to conduct regue- revenue-geerenr-g busrass
w’:h your nuicipa::y. aci your stat w’ ceneft remreduced o:none cal’s. we k- ns, and emai 5.

Citizen Benefits
• An/tote, arcy’onera access :c d’g’ta!ctizen sevces
• One username and password or convenient
social sign-on to access and interact with all yourCrvicPius solutions • A personalized dashboard that provides link cards
to tne services tiley rise most frequently
Administrator Benefits
• A low-maintenance tool that increases
accessc!’itv, access, transparency, and trust vnthcitizens • Peouced pncne calls v,a s-’s and ernails from
c’:zens sea-cling for ‘nforrna:;or
• Ooportuit’es to ircease revenue and foster cv.c
per:’c’pahon
Integration Hub
integration Hub is a tool that can help you unify your
disparate cloud-based solutions and your CivicPius
solutions, assemble powerful workflov,s, and setup
comp1ex automations—vithout the need for a
dcv eloper
‘/‘/‘b ‘oreorarior r-Iu:o’s aas; -to-u, 5e rlrag-ancr-orop n:erace. rcn.tecnnlca ;5r5 can [rho: ro:egra:ior’s fcr
syccing conent and data berv,een Civcolus soutrons
or vu:t- tnrrcl par ties (for an a 1oI1:’cna Ice ‘or - out the eed fm a deue’o:ce:.

The possioilties are endless with Integration Hub, buthere are a fe’, examples of integrations you can create with CivicEngage today:
• An integration that will take a rico’s Flash update in a specfic category and immediaty post it to the
Alert Center
• An inlecraho owe I v,hi push a re,; Ca:ercer Event
to cost direct y in tna tuews Flash module
The ln:eg-a: on Hub ‘vii ed.ce toe amour: of nca’.ue
“;our sta needs to cc in we cc,nse o’ :he:r da’.y
work. II saves valuable time by automating your most
time-consuming manual workflows.

IWICCkIflAfl flPTP

CIVICENGAGE WEBSITE SERVICES
Implementation
Ultimate Project Timeline
iypc& uttirnate project ranges from 18— 28 weeks Ava’ons exact project timehne wit he created based on :teleilect project scope, o’oject enhancements ourchaseci, avaLao’!E/ f0r meeting coordination action item return era co1p e:.o. anciocai ca:es anc other iec:crs. Yaui ooject rca cc. tesks, due ciates, arc ccn’vcrccaticn be ma-acci e’J a;a::abe n eai-t me ‘lie OW poect manarienrert sotvare. Co:d Coach.

PROJECT START
• ‘c act Kosol’
• Pan-Log S Scce:I.jN• Customer Deh;erahte suhmiss:oi• Corsutcg E’aaeeren• Cc”:ec Pocess ‘/eetng • .)esgn Dsccvery• ‘?ooc Board & uavo: °i’Jcjsa
Jesgn ,oncept ueuelocnieqt
• Design Concept• Cc:tect De’etc’orceat• Ac,eoc:as & ‘AL’ ites oration • ‘Acoste Corn ccc’

CIVICENCACE CENTRAL
O Initiate TWO TO FOUR WEEKS
Analyze

FOUR TO SIX WEEKS
Design & Configure
StX TO TEN WEEKS
Optimize

ONE TO TWO WEEKS
O Educate ONE TO TWO WEEKS
Launch

TWO TO FOUR WEEKS
0 0
0 • ‘1Vehste Finahzation
• Training Engagement
• Website Launch

GO LIVE
Ultimate Implementation
Design creation, content development, profession consulting, configuration for usaoil:ty and accessibfity. dedicated training CivicPlus delivers all of this and more during the development of your new website, Align Consulting
Our consultants start with the philosophy that noproject can be successful unless all stakeholders have a common definition of success. In thisconsult, stakeholders discuss and establish goals icr implementing an enterprise software solution.Steebo:ders ‘cave .‘th an u’c;erstandnc c’ the scope ano eources et;u:rec: or rrplemen:atoa”:! aiigrmet on the slra:ecjic goals of me p-ojec:.

The most successful ir’p eme—tatons are those inwhch a stakehoiders—e’ec:ecl orricials, c!eoa’:me’t reorese”ta:ces. project team, ano C mizens ioot’oratf—:ae time to nave mrs tot.cy’ coarse: o”s ‘JO ftc Objeotives & Deliverables
With Align Consulting, your professional consultant wit:facilitate meaningfui conversations with your team to:
• Out1ine the needs for all stakeholders and discuss
differing perspectives for the website project
• Establish co:ectrve goals for the project which
address needs from app!cabie depaitmen’s,
e:rt’ernai audiences, and staff
• Q2hme the scope of the crc ect and rev er the
masks, act ‘i’: es. o’s and responsib,i:es rec!:red:o .‘np’e:rent, er.’c’ and s:is:a “ an er’tecr;se wide solution
Custom Layout Design
You’ll meet v, i th j our art direr tot to discuss you i ‘.‘;ebsite vision and btiiil your custom layout fromscratch. y’j2 will then coHaborate with you to create a custom design thai repi’esents your community. i,7ewill focus on including the functionality to meet your website needs, including an option for up to threeadvanced design componen:s—tayout or design elements that require sgniiioant time to style andimplement. Working with your art director, you will identify the appropriate components to achieve orenhance the usability goals for your website.

Mood Board & Layout ProposalYour Prcject Team wili present a custom mood hoard u-s ccors acl .macieu- ‘ill set toe u-ne
1or your des go. A mood boon is a col:ec:ion of coors
maci images .seo to agr the v: s,.a’ c’ectior of tr.eoroject.

Th process 000: co-vets rg ss’th yctr au d.rec:or
on tneo rdec ciacenlen: end: u-r’i’a: o ‘cu bomeoage
corateni and design elements, airneci at achieving yourusability goals. Your preferences will he solidified mb a honaepage layout wireframe, which will provide thestructural blueprint for the visual design application.

Aligning project goals anrl design through the layout
proposal ensures a timey and efficient implementationof your CivicEngage wehsite. “This was hands down the easiest andmost intuitive group I have ever worked with for a website redesign. Other
website development companies I haveworked with do not respond as quickly.

My CivicPlus team read my mindwhenever I needed something. Plus, our website’s launch was flawless.”
— Nicole Smestad, Marketing Directorfor
Grand Forks, North Dakota Library
rlIIrCklfl ACC
Once approved, the mood boa’d anti layout proposal
viii! be used to guwde the des’çjn concept for yourwebsite.

Content MigrationContent Development
Our Content Development Team will migrate the ageedupon number of pages of content (including tbe;r text. rt.tcrlments! and imagest from your current website
to your new website. Content wiH he enhanced for
uoahilty and access!oil;ty and roe wi:i organ cc yovr
ceces to make tin easy to rev gate.

Agendas & Minutes MgationThe Content Deve o3re t Teen v/1 dovo ccci. urchceo.end oroan’ze an acveec upon number o’ Inca: 005 to the Agenda Center mooje.

Training
Our gee! with your train;ng plan is to give on; s;atf the skils anti toots ire1 need:; cuick.y ana ear
,;nv;eos;te cur-e1. Yor ne :l&rv,(lehver tnrnicr:
sessons to barn edrnin!siratois eo users. These
sesscrs II be customized to equip your staff rrb tue
no:v!eoqe a-: comfot Iee neecieo to oepae your.ejj_:fni tauncn ec maintain i: in toe ‘u:ure. Tneira—;ng sesson witI .ii.ze your poou.ctiorr webs te so uses are lamilar /to 00; specf!c coiguret.oe and
yc. get rca: bancs-on earnn opootn:tes
to ad Ji:ot, you tane roll go into a cleep-ove ofthe department-specthc sofhveren.oriues such as 1: :es antI Act .:es .‘, Parxs eon Recrea:/or. jobs
o HR and Btds rotil °rocrrerent in your Ao ;eoced
Jser Ta.nng.

CIVICENCACE CENTRAL
Avalon’s Role
To help create Vie strongest possible website. vie viM need you to:
r 0
Update the content on your current website
and delete any pages you no longer need
jeos:e eta: s:.cs to cc u%iizec:
in ec:ge tzino yc ur weos te conten:.nav:qetion. and desinn (if evaleble) 0--
Trac< vveosite ,oc:a:es to completed
during your tie n :-g session
Complete the Destgn Form to communicate
design preferences
0 Ensure you have the most up-to-date woo
orowsers installed on your orgaoizations
computers
0 Reserve training location and necessary
resources (computers, conference phone, etc.t
0 Gather photos and logos that will be used in
the overall brandino and design ot your new
website
0 Provide technica1 inlcmation in the OHS formfor the set-up of our website domain name(s) —0
Perform revie.,s end provide official
app-ovals througnout tue object
rIvIrrKJflAflr
CIVICENGAGE WEBSITE SERViCES
Ultimate PackageDesign Portfolio
Toe .9cILcIeci des go oor:fc’o vu orovde you wi:1 an ace of the ci eent o;rect;ons via can take your crea:ve ces go vito the L. t iae imoemeotation oakege. Pease rote :na: 50t a: QEi ties s:ed have acjreeci to be cooacteo for reee’oe.

Pueblo West, Colorado
Visit Fulton County, Ohio
Eugene, Oregon
eucien e—or,qov
Billings, Montana

CIVICENCACE CENTRAL
Cleburne, Texas
cec,iiienet
Daytona Beach, Florida
cod b . us

CIVICENGAGE WEBSITE SERVICES
Ongoing Services
Technical & Ongoing Support
•
- cc suoocr eaineers basee in the U.S.
• /ee<lav bs ness ncus: 7 a.rn —7pm. :OST:.
• Ccnact [a phone erai!, cccl hue chat• 4-nour response dJrinci oLsiness rors• 27 ernergenc, tecrinicaf suppcrt fo named ooi:s o cctcct
• Sell-Service Help Center for tutorials and user guides aol EuGE/-4ANlG for customer connection
• Ass;cne:l cL.store success maracen to ensrre your
cocnc etc and onco nci sat steer on
Maintenance
• Regu ar enev, she logs eiror TesS!eS
se:es. route act,irv.a nc me crc-ne: in general
• Full backucs oron’teci c.aflv• Reciariy scneorrec: uogrades enhancemenls and operating system patches
•rJtt — Award-Winning
0, cP.js Tecnn:ce Sionol Team has bean
honored .‘t o-e Solo S:ev:e3 Av.arc.tnree SIc Stehec Aa-os ac tue BronzeS:e,eOAnc-cis.-znare:neworistoo hooo-s f0r cus;ocr seI/:ce sales pro’essona!s arc: mc-e
2021 Support Metrics
• Total Tickets— 103.752• Average Chat Response— 3:4C t,-e5 • Average Phone Response — 7:57 V
• Customer Satisfaction Score — 95.70,• Solved in One Touch — 71.2.

Hosting & Security
• 24!7355 syswrn monitoring
• Guaranteed 9.9; uptime (excluding maintenance)
• Highly reliable dale center with a fully redundant
network
• Software updates and security patches• Muitipie, geographically diverse data centers• Disaster recovery with emergency after-hours live-agent support
• Guaranteed Recovery Time Objective of S hours
• Guaranteed Recovery Point Objective of 24 hours• DUoS Mit1gation • DOnS Advanced Security Coverage at time of
attack ladditionaf tees)
“It’s your people that make you good
at what you do... I’ve always had very
responsive experiences when I’ve reached
out to CivicPlus. I’ve worked with some
great customer service reps at CivicPlus,
and it’s that relationship that matters.”
— Jean Carde. CommunicationsCoordinator for
Louisburg. Kansas
Cl\IICCKIfl AflC
CIVICENGAGE WEBSITE SERVICES 0
Project Cost
CivicPlus can appreciate the monetary constraints facing our governments each clay To help ease these concerns ann assist with budgeting and planning our proposed project and pricing is veNd for 60 days from March 22, 2022.

Professional Services
• Iwo days v,rt,ja! ANga Consulting
• Three oas vi’:ua t’a nVg (limit emot etteno.ees
sessoni
Annual Recurring Services
• R”’’ inclulo’ro service patches
system enhancements
• 24/7 Tacnntca! sopoort & access to Va CivicPlus
Help Center
• Dedicated customer success manager
Features & Functionality
• CivicEngage Central :,tS tools ‘,‘,idgets, & features • One SSL certii:co:e• DNS sec,m & hosN-ig ¶c URN c1tyotava:ocom • l0OGflofstorage
Ultimate Implementation
• One custom •..ecs te syoc propose
• One custom design burN us:ng ooproJed custom
layout & up to three aoR ica[ rlasgo components
• 200 pa.Cs Content Development from URL
cityofevalon.com
• Up to 100 meetings v,orth of Agendas 8, Minutes
POF/DOC \Agraton
• One Video Banner
Year 1 Standard List Price
Year] Total Discount
Total Year 1 Investment
Indices 1— ! ‘Ivan +es all rae 1 ar,a se’-,ce;
Year 2 Annual Recurring Services
Iec.:ar err. cgs ui,e’t
$35,205
(S 5:220)
$29,985
$4,725

CIVICENGACE CENTRAL
CivicPlus Project Pricing & Invoicing
CivicPius prices on a per-project, all—inclusive basis (stated in U.S. dollars). This type of pricing structure eliminates surprise costs, the uncertainty of paying by the hour. and is overall more cost effective for our customers. It pro’des you with a price based on the products and features listed in this proposal that oni] varies if additionalfunctionality, custom development, security, escrow reluirements, or other design or project enhancements,outside of the included scope, are added prior to contract signing.

CivicPlus Offers:

Standard CivicEngage Central Invoicing
• 1OO of ‘(earl fees due at contract signing
• nirs:-year Annual Ser’i ces Vie is rio ,oed ‘,::‘i yy Year 1 cost
• Suosec;ent ann’;a nvcicincj cccurs on toe
ann”/ersery 0’ the cant act scinc: date, and
s’uoieot to a five oercent ret-c ccv fee upi V eachyear start’no Yea 2 of your ccn:rsct Customized Billing/Invoicing
• Other billing ootions can be chscussed before
contract signino anti, (feasible, a plan developedthat works for all parties Vie will work with you before contract signing to dete’n:,ne for budget planning and our accounting processes.
• Not available with all Ci’,icPlus products—please
contact your customer success manager for moredetails
Payment Gateway Account
• Your chosen pa’inen: ca:enay wi: collect arc:
disburse all cred :t card monies
• ./ se:ectec:. any of Oul pa tiar ps ‘coo: gateway
‘Jenclos will coouct a ‘ate anatys’ s upon d.sco’iery
3 p,e :ne most cun’,oe::re percerconeper transachon rate • Civ1cPlus Pay integrates wIth several payment
gateways to provide maximum flexibility to ourcustomers’ needs which of our billing processes ‘,‘nll meet both your needs Proposal as Non-Binding Document
A su0Ce5su o’oec: beg “5 v ti- a contract toe: meets toe neeris of oth ca.-::es. In’s propose; :s “carded as aron-c nolog document, and tire contents neeof ma, be s:oersedec: C; a’- agreement se’vioes. :s ou’pose s to pro tIe information on a proposeo oroleot ‘Ce belie’,e r;il meet yo.r needs based on the ‘fm’me:ion aveab e.If awarded toe project CivioPlus reserves the right to neantiate the contractual tern’s, obliGations, covenants. and :nsuance reouireme’lts oefore a final agreement is “eaoned Va lcok Vi.’ card to devetopV’i a mtja;lv bene calco’rtact ,citri Avator. rIIIrrkIr AflC

CIVICENGAGE WEBSITE SERVICES
Optional
Enhancements
VIe are conFident in the ability of our proposed project to meet Avaions main needs. However, we foliov;ing additional enhancements that could positively impact your experience and goals.

Redesign
recommend the
Options] in Avatons oro]ect is a vebsite redesrgn after iou’ or five years of continuous service with Civicplus.lnc]’jded with the redesign is a complete refresh of the design of yourw ehsite. Youli &so receive a quality control review to ensure content is as expected vAh the 0ev, design application (no changes wi!l be rustle to the content].

STANDARD YOUR

SOLUTION ANNUAL I ANNUAL

COST COST
2 Year Recesign schec ,J5
5 ‘rear Rees:c:n schedule
C’vicPlus Chetoc
S2.823

32.306

32.308

33.503 33,500
84,533 02,500

CIVICENGAGF CENTRAL
AudioEye Managed
AudioEye offers a range of products and services from self-service to turnkey managed solutions. At the core of udioE,e, is the Digital Accessibflity Platform (OAR), this powerful tool empowers auditors, designers anddevelopers to understand issues of accessibility and improve viebsite infrastructure thorough the use of an innovative and easy-to-use interface. Conforming to Web Content Accessioility Guidelines IWCAG) 21 has neverbeen easier.

AudioEye
* Aud:oEye Managed• Proprietary automated testing suite • Detac Section 508 and WOAG 2.1 Success Criteria
viole tion 5
• AudioEye engineers remediaie accessibility issues
• Compliance monitoring
• Manua1 techqicai analysis and usability testing• Support. training, and consulting from subject matter experts
• AudioEye Toolber wrtn t\’eh Personalization Tools
AudioEye Managed
• Provides complete digita accessibility comphance
auditing and resolution
• End-to-end digital accessibility comphance testing,
resoiution, validation, end monrtorrng
• Combines subject matter experts with technology
—a team of engineers and manual testers to
ensure issues of accessibility are fixed and stayfixed
AudioEye Toolbar
• Fully customizable user experience
• Tailored to individual needs regardless of device
type, language preference, or preferred method ofaccess • Users can customize the visual display of the
website, listen to the content read aloud, andcoolmano the browser using voice controls Digital Accessibility Platform
• Software as a Services (SaaS), API-first technology• Offers end-to-end compliance auditing• Ability to spider, scan, antI diagnose entire ,‘,ebsites single blocks of code, and content
delivered via APi
• Offers flexible resources for proper identification
and remediation of the detected issues
ri,. A,i,iroE’,c T,ust’rd cc’, (‘cation rap,escntca
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CivicPlus Chatbot
Powered by Frase
Al-Powered Customer Service to Delight
Your Citi2ens
You’;c-c to rJlve yOur citizens tre higtes: o:uafty
most responsive, artc personalized customerservice experIences. However, witr’ less sra’f and ewer resojces thar ever before and ou1 dinecressi’ to enab e contactless aovernmect nov can yo. conUnue to detctht your citizens?
Sfl1V customer service automation.

Civicplus Chatbot is designed to convincingly
simulate the ‘nay a human would behave during
a customer service interaction. Our advancecitecnnoloov combines the Goner of site search cr1 arrici at :nteliigence (All to deliver e <cept’onal :s;rc1-erev oer.ercestocNzensusngyour
0; cEc:a;e websi:e
Our Chatbot crawls your website and
other linked databases to create a
continually, automatically updated,
Al-powered knowledgebase that you
don’t have to maintain separately. The
result is less time spent on common
transactional citizen inquiries and
happier citizens who know they can
quickly and effortlessly receive what
they need from their municipality.

The CivicPlus
Chatbot Provides:

Automated Citizen Service
Q Cnatbot simulates toe oue!ity service eperFences your s!a’e S vz:h cirizens. savng you tre fror’ m’sveri.nc. common q..es:’ars by ama; OnOe COO
Answers from Multiple Sources
Q Ohaloot craMs your CivicEngage website and other linked database; to create a continually updated, No Manual Content Management
:‘ii:everraJetOJpOe:erqesiarr: Q ars,,eicataoese manually. 0u sr’art Thriroot scans earC-riiyiee5it5e5pOI’5e3Z re;.;’’5
Insightful Analytics
Q Use Chatbots reports to idanlily content gaps on your v,eosite and add toe information, tools, and resources that citizens are seerchin1 for most frequently.

An Experience Designed for the PubUc
Sector Q Unlike chatbots intended to facilitate re:ei’ sees, the CirioPius Cnaoct s oes’ated to s.n-u’ate covernmant C,tIZOi -:erectia”s

CIVICFNGAGF CENTRAL
C,
CivicPlus
302 South 4th St. Suite 500
Manhattan, KS 66532
US
Quote #:

Date:Expires On:

Product:
0-23298-1
3/11/2022 12:42 PM
6/9/2022
CivicEngage
Client:

AvaIo CA - CivcEngage
Bill To:

Avalon CA - CivicEngage
SALESPERSON Phone EMAIL DEUVERY METHOD PAYMENT METHOD
Solomon Gover x7852224856 [email protected] Net 30
CivicEngage - Statement of Work
[ QTY PRODUCT NAME DESCRIPTION PRODUCT TYPE

1.00 Annual -CivicEngage Central Annual -CivicEngage Central Renewable

1.00 Hosting & Security Annual Fee - Hosting & Security Annual Fee -CivicEngage Cen:ral Renewable CivicEngage Central

1.00 SSL Management — CP Provided SSL Management — CP Provided Only 1 per domain Renew; ble Only (Annually Renews)
100 DNS and Doman Hosting Setup DNS and Domain Hosting Setup (http:// One-time (nttp://URL) www.cityofavalon.com/)

1.00 DNS and Dorn&n Hosting Annual DNS and Domain Hosting Annual Fee (http:/i Renewable Fee (http://URL) wvAcCityofavalon.com/)

1.00 Ulbn’ate Implementation - Ultimate Implementation -CivicEngage Central One-time CivicEngage Central
200.00 Content Development - 1 Page - Content Development - 1 Page - CivicEngage One-time CivicEngage

6.00 System Training (4h, virtual) - CivicEngage System Training - Virtual. Half Day Block One-time CivicEngage

1.00 Alignment Virtual Consulting Up to 2 days virtual consult. Recommended group 8 or One-time less.

1.00 Video Banner -CivicEngage Apply client-provided video banner background to One-time CivicEngage website
List Price Year 1 Total U694&-20&0O
Total Investment -Year 1 USD 29985.15
Annual Recurring Services— Year 2 USD 4,725.00
v. PD 06.01.2015-0046

Total Days of Quote:365
This Statement of Work (“SOW) shall be subject to the terms and conditions of the CivicPlus Master Services Agreement located at https:l/www.civicplus.comlmaster-services-aoreemenl (“MSA”), to whichthis SOW is hereby attached as the CivicEngage Statement of Work. By signing this SOW, Client expressly agrees to the terms and conditions of the MSA throughout the Term of this SOW.

2. This SOW shall remain in effect for an initial term equal to 365 days from the date of signing (“Initial Term’).

In the event that neitner party gives 60 days’ notice to terminate prior to the end of the Initial Term, or any subsequent Renewal Term! this SOW will automatically renew for an additional i-year renewal term (“Renewal Term!!). The Initial Term and all Renewal Terms are collectively referred to as the Term’.

3. The Total Investment -Year 1 will be invoiced upon signing of this SOW.

4. Annual Recurring Services shall be invoiced on the start date of each Renewal Term. Annual Recurring Services, including but not limited to hosting, support and maintenance services, shall be subject to a 5%annual increase beginning in year 2 of service. Client will pay all invoices within 3D days of the date of sLich invoice.

5. Client agrees that CivicPlus shall not migrate, convert, or port content or information that could reasonably be construed as time sensitive, such as calendar or blog content, during the Project Development.

6. if a Recurring Redesign line item is included with the Client’s quote in this SOW, startrng after 48 months of continuous service urder this SOW, Client shall be entitled to receive a redesign at no additional cost. Client may i.ntiate such redesign any time after 48 months of continuous service. Upon the initiation of an eligible redesign project, Client may begin accumulating eligioility towards a subsequent redesign after another 48 months of continuous service. Redesigns that include additional features not available on the original website may be sublect to additional cnarges. Additicnal features include, but are not limited to, additional moaules and integration of third-party software. Recurring Redesigns are eligible for the website, sjbsite,and department headers included in this SOW only. Any subsequently purchased website, subsite, and department header shall not be included in a redesign hereunder.

7. Client allows CivicPlus to display a ‘Government Websites by CivicPlus” insignia, and web link at the bottom of their web pages. Client understands that the pricing and any related discount structure provided under thisSOW assumes such perpetual permission.

Signature Page to Follow.

V. P006.01.2015-0048

Acceptance
By signing below, the parties are agreeing to be bound by the covenants and obligations specified in this SOW and theMSA terms and conditions found at: https://www.civicplus.com/rnaster-services-apreement.IN WITNESS WHEREOF! the parties have caused this SOW to be executed by their duly authorized representatives as of the dates below.Client CivicPlus
By: By:Name: Name:

Title: Title:

Date: Date:

V. PD 06.012015-0048

Contact Information
a1! documents must be returnea: Master Servce Agreement. Sta:ement of Work, and Contact Information Sheet.

Organization URLStreet Address
Address 2
City Slate Postal CodeCivicPlus provides telephone support for all trained clients from 7am —7pm Central Time. Monday-Friday (excluding holidays).

Emergency Support is provided on a 2417/365 basis for representatives named by the Client. Client is responsible for ensuring CivicPlus has current updates.

Emergency Contact & Mobile PhoneEmergency Contact & Mobile Phone Emergency Contact & Mobile Phone
Billing Contact E-MailPhone Ext Fax
Billing Address
Address 2
City State Postal Code
Tax ID ft Sales Tax Exempt
Billing Terms Account RepInfo Required on Invoice (PC or Job #) Are you utilizing any external funding for your project (ex. FEMA, CARES): Y [ or N [ Please list all external sources:

Contract Contact Email
Pnone Ext. Fax
Project Contact Email
Phone Ext. Fax
V. PD 06.C1.2015-0048

Quote #:

Date:

Expires On:

Product:
0-23365-1
3/14/2022 5:12 PM
6/1 2/2022
CivicOptimize
Client:

Avalon CA -Civicoplimize
r
Total Days of Quote:365
CiViC Plus
302 South 4th St. Suite 500
Manhattan, KS 66502us
Bill To:

Avalon CA - CivicOptinize
SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD
Solomon Grover x7852224856 grovercivicplus.com Net 30
CiviCOptimize - Statement of Work

QTY PRODUCT NAME DESCRIPTION PRODUCT
TYPE

1.00 Power Automate Integration Power Automate Integration Renewable

1.00 Productivity Base Package Productivity Base Package

1.00 Productivity Base System Annual Productivity Base System Annual Fee: staff app users, app Renewable Fee user submissions not included

1.00 Productivity System Set-Up Productivity System Set-Up: Up to five (5) hours form development (Forms Templates or Custom); App Graphics
(Icon & Banner); up to two (2) hours training

5.00 Productivity Custom Form Productivity Custom Form Development (lh) One-time Development (lh)

1.00 Productivi:y Custom App Banner Productivity Custom App Banner One-time

1.00 Productivity System Training (2h, Productivity System Training (up to 2h, virtual) Onetim? virtual)

1.00 Productivity Custom App Icon Productivity Custom App Icon One-time

1.00 Productivity Standard Standard Implementation: The CivicPlus team will One-time Implementation Services document your process workflow, and will work with your team to build, configure, and style your solution. Up to 32 hours services.

List-PAee---ear—I—Tetal UOD 12,563.00
Total Investment - Year 1 USD 9255.50
Annual Recurring Services - Year 2 USD 5591.25
v. PD 06.01 .201 5-0048

1. This Statement of Work (“SOW”) shall be subject to the terms and conditions of the CivicPlus Master Services Agreement located at corn maste serv ces aareene”t ( MSA ) to which ths SOW is hereby attached as the CivicOptimize Statement of Work. By signing this SOW, Client expressly agrees to the terms and conditions of the MSA throughout the Term of this SOW.

2. This SOW shall remain in effect for an initial term equal to 365 days from the date of signing (“Initial Term”). In the event that neither party gives 60 days’ notice to terminate prior to the end of the Initial Term or any subsequent RenewalTerm, this SOW will automatically renew for an additional 1-year renewal term (“Renewal Term’). The Initial Term and all Renewal Terms are collectively referred to as the Term”.

3. The Total Investment -Year 1 will be invoiced at signing of this SOW. Client will pay all invoices within 30 days of the date of invoice.

4. Annual Recurring Services shall be invoiced on the start date of each Renewal Term. Annual Recurring Services, including but not limited to hosting, support and maintenance services, shall be subject to a 5% annual increase beginning in year 2 of service.

5. Client understands CivicPlus shall have no obligation to provide the Services or maintain Client data, information orother material after this SOW is termnated or if Client’s accounts are past due and unpaid, as set forth in the MSA.

6. Client’s use of the Services is subject to the Acceptable Use Policy set forth athttosJewww.cwicoptimize.civicplush&Dihc,’enjsIarticies!36.9O46849&4Accep:abIeUsePohcy.

7. Client has reviewed the Service Tier options attached to this SOW as Addendum 1 and understands the featuresand functionality included witn the Client’s selected option. Addendum 1 attached hereto is intended to inform Clientof inclusions and limitations of the Service Tier selected. Client relies on its own skill and judgment in selecting the appropriate Service Tier and acknowledges that it has received no promise, guarantee, representation, warranty or undertaking regarding profitability or any consequence or benefit to be obtained from the Service.

8. Client understands and agrees that the Client is solely responsible for the content and type of data stored for its end users and/or constituents. CivicPlus implements industry standard data protection for stored data; however, the Productivity services contracted for herein (the “Services”) are not intended to store personally identifiable information (‘P11’), personal health information (“PHI”), payment card industry information (“PCI”) or any other financial data. CivicPlusstrongly discourages Client from soliciting and storing P11 and PHI within the Services and prohibits Client from soliciting and storing any PCI or any other financial data within the system. CivicPlus cannot monitor and control Client’s actions;therefore, in the event Client solicits and stores any P11, PHI, PCI or other financial data, it is at Client’s sole discretion and risk. Client as the data owner, and not CivicPlus. is solely responsible for the applicable laws and regulations regarding any data breach involving such data, incIudng breach notification and credit monitoring requirements.9. EXCEPT AS OTHERWISE EXPRESSLY PROVIDED IN THIS AGREEMENT, CIVICPLUS MAKES NO

REPRESENTATION OR EXTENDS ANY WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, TO THE

CLIENT WITH RESPECT TO ANY TECHNOLOGY OR OTHER SUBJECT MATTER OF THIS AGREEMENT AND

HEREBY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT WITH RESPECT TO ANY AND ALL OF THE FOREGOING.

Signature Page to Follow,
V. PD 06.01,2015-0048

Acceptance
By signing below! the parties are agreeing to be bound by the covenants and obligations specified in this SOW and the MSA terms and conditions found at:

IN WITNESS WHEREOF, the parties have caused this SOW to be executed by their duly authorized representatives as of the dates below.

Client CivicPlus
By: By:

Name: Name:

Title: Title:

Date: Date:
v. PD 06.O12015-0C48

Contact Information
ali docur’-ents rrust be returned: Master Service Agreement. Statement of Work. and Contact Information Sheet.

Organization URL
Sireel Address
Address 2
City State Postal Code
CivioPlus provides telephone support for all trained clients from 7am —7pm Central Time, Monday-Friday (excluding holidays).Emergency Support is provided on a 24)71365 basis for representatives named by the Client. Client is responsible for ensuring CivicPlus has current updates.

Emergency Contact & Mobile Phone
Emergency Contact & Mobile PhoneEmergency Contact & Mobile Phone Billing Contact E-Mail
Phone Ext. FaxSi:ig Address
Address 2
City State Postal Code
Tax ID # Sales Tax Exempt It
Billing Terms Account Rep
Info Required on Invoice (PC or Job )
Are you utilizing any external funding for your project (ex. FEMA, CARES): Y ] or N [ Please list all external sources
Contract Contact Email
Phone Ext. FaxProject Contact Email
Phone Ext. Fax
V. PD 06.01.2015-0048

[9F QScend Technologies, Inc.

PREPARED FOR:

Client Name
Devin Hart I Administrative Analyst
City of Avalon, CA
410 Avalon Canyon Rd.

P.O. Box 707 PROPOSAL ISSUED
Avalon, CA 90704 02.28.2022
PREPARED BY:

Mirna L. Falkner PROPOSAL VALID UNTILCS Specialist & Accounts Executive 02.28.2023 Office: (888) 878-3006
Website: qscend.com

QSCEND WEBSITES
Table of
Contents
About Us 03
Our Objective 03
Pricing Model 05
Relationships 05
Technological Changes 06
Website Services 07Website CMS 08
Project Timeline 09Included Features 10
UI Mobile Edit Experience 13
ePayments 14
Service Tracker 15
Connect-’-SMS 16
Meeting Minutes 17
Transparency Tools 18
Price Estimate 19
Contact Us 20
www.qscend.com

QSCEND WEBSITES
About Our
Company
QScend Technologies, Inc., is an industry leader in web-based software for local and county governments. Hundreds of government entities and call centers across the country use our software to improve citizen service, increase efficiency and effectiveness, re engineer processes, and measure performance.

Since 1998, we have worked hard to earn and maintain our strong reputation for successful, affordable, and timely implementations.

We continually add new features and update our software by listening to our customers and incorporating their most dynamic and beneficial ideas
- all while offering unoaralleled educational services onsite and online.

Our Profile
• For 24 years, we have provided our website technologies to over 1400 local governments in 44 States.
• Our applications have been built with and for government administrators.

Our
What We Do
• Research the needs of local governments.
• Develop state-of-the-art web technologies that meet the needs of local government, at an affordable cost.
• Provde our government clients ‘auth ongoi”g Suppct.

Objective
Our objective is to research, deve 00 ano deploy government applications that ass st ioca governments in their goal to provoe the best possible service in the most efficient manner possble. •aI%s.I*S t,rrnntl e,.n.

QSCEND WEBSITES
Our Company
Philosophy
People Service Products Research
People
Our peop e first phiosophy starts with cur employees and is ref.ected in the way werelate with ow clients. We may be a software cornoany. Out we are workg every cayto assist people witn so:utons to Met oral enges.

ServiceWe reaiize the unicue neeDs ofa government adrntstrator ano the reourement to orov de tmely responses to any nquiry. UnIke a typical ad agency, we won< witn you inthe ong run and are here to be of assistance every step of the way.

Products
All our products have been developed in partnership with our municipal clients. The ideas, concepts and features have all been developed with a municipal administrator inmind.

Research
We continually look for new solutions to deal with the most pressing municipal issues being faced by administrators. Unlike a typical marketing agency, we have beenresearching the municipal industry for years and this expertise is passed down to all ofour clients. www.qscend.com

QSCEND WEBSITES
Our Pricing
Model
As a company that speciahzes in the government market, we have focused all our research and development toward the development of government applications. Furthermore, each of our oroducts can be inteorated into our websites.

You will notice that our pricing mode1 is different than a regular web shop or marketing agency.

Our pricing model is based on two concepts:

Cient Re ations’ips‘ecnnoogica’ Cnanges
Our Client
Relationships
We uncerstand and practice that the best way to be of seice in the gove’nment market is to develop reationsbps an earn your busness over time. The relativey lowe’ up-front cost for our gove’ninent websites pace a continued focus on mantaining a customer first atttuce within our company.

UnliKe a tradaiona advertising/marketing agency, our intent is to continue workrg witn you i the long term and we are wiling torecover our costs over a four.year period while providing you with support and updates throughout.

S www.ascend.com

QSCEND WEBSITES
Technological
Changes
Technology continues to change at a rapd pace. What is common tooay in style and technique wik surely be outdated in two-three years. No matter who develops your website, it wI begin to age immed ately as new technologies and design trends take hold. We aooress tnis realrty with our unique business/pricing model that has been oeveloped specifically for the municipal marKet.You Vu I rece.ve continual updates to the app ications on your webs te as needed. Secondly, we wi’l re-design your weos te after yea tnree to ensure it is always functional w tb a modern look.

The purpose of our pricing model is to ensure our government clients don’t have to maintain a site that would depreciate quickly and eventually become out of date due to a traditional website development process.

Your website costs and services include:

Initial design and development of your website.

Transfer of all webslte content from a cuo’ent webslte
Staff tianing from our Leannog Center
10 Ho.rs ot Onnual supoot
ohtly data backups
*The above items are based on a four-year contract,
Website hosting
S email accounts
Ao:omat.c app cation un-Cates wnen reoui’ed
Re-design of your weosice afte year tn’ee
Option ic add re”,’ eacu’es at any trne baseo on cur’ert Technology Update Guaranteed!
• Protection against Microsoft, Android and Apple operating systems • Updates including Internet Explorer, Firefox, Chrome and Safari web browsers. • Your applications are always up to date and you receive a redesign upgrade after year three. www.qscend.com

QSCEND WEBSITES
Our Government
Website Services
Our website servces include everytning you need to Design, develop, host and maintain your online presence. We are available to assist and guide you through the process. We even copy over your existing content to your new website.

1. Design
We work win you through ow innovatve Design process cal ec 10 & iO. This processwill Drovide us with al the rformation we will need to ensure nat you have a design you are proud of.

2. Development
Once you have approved your design, we will begin the development of your new website which will include the features you have selected. Once your website is ready,we will copy and format your existing content prior to the training process.

3. Training and Support
Our tra!ning will begin once we nave a’l your content moveo over and yor new websteis avalabe in a testing env,ronment. We will walk you tnrough your govenment website content management system and review each feature in detail. At this trme,you will have the ability to make additional updates prior to going live.

4. Hosting and Updates
All of your website data is hosted and backed up in a Tier Ill American data center.

Your data is backed up daily and updates are aopl ed to your weosite apolications :mmediately. Apoicaton updates a?e applied to al of our cents immediat&y, and tne time is not deducted from you’ annual support hours.
.7

QSCEND WEBSITES
Qscend CMS Pro
Management System (CMS)
Our Content Management System (CMS) has been developed to meet the specific needs of local and county government. In 2020, requests to make website changes with a smart phone (ex: update the alert bar or upload a PDF notice, asap), while on-the-go and far from the office, have rolled in and we listened! This NEW hack-end feature is a great addition to the already responsive front-end of our websites, You can still enjoy user access permissions (ex: non - ad ml n s edit only specific pages or have access to a specific application) and other editing features, with the ease of clear “action” buttons that complement the mobile back-end experience,Our CMS Pro is fully responsive for any mobile device so you can edit any page and use any admin feature from a mobile phone,tablet or computer. Some key benefits to using CMS Pro includes:

Our CMS Pro receives automated updates that are available to you immediately. Assistance is never more than a phone call or email away to provide assistance when needed.

Developed for You
Developed with and for government administrators tocontinually address the needs of a government office.

You have the ability to make quick edits to ynur website from a smartphone or any mobile device ON THE GO!
ADA Compliant
Making publicly accessible content available to everyone, including those with disabilities, is at the core of what we do. In addition to UI design and color contrast, coupled with compliant HTML5 code, Updates & Ongoing Support Mobile Responsive Editing

QSCEND WEBSITES
Our Project
Timeline
Based on our prnposa and past experiences we estimate the (oIowng project timeine. Rease note the timeline is based onimmediate turnaround of crent copy.

Weeks
Websi:e Design
Website
Development
Training & Testing
La LI n C h
0 lAfllJ IA? tAtron .4 r nn,

QSCEND WEBSITES
Your
Website
We ae proposng our “CMS Pro” package to provide you with access to all our government website applcatons ava,Iable in Qscend’s C’•AS Pro Piease note you can aco and remove any of our website featwes at any t.me anc you wil a so have access to any flew features as they become available.

Our government content management system provides you with the ability to create and edit web pages within a simple browser and no additional software.

Included
Features
The basic features in the CMS Pro package includes:
• Custom design based on your community brand
• Create and manage website pages without knowing any
‘bl I,
• -ITM_ code view for experts
• Ado/Edit inks to any web page
• Password protect any page
• Create and manage an unlimited number of user accounts. • Upload images and files directly into the editor
• Drag and drop oages to c,ffe’ent sections of your website. • Media library - store images, files, and videos for reuse • youTube integration to share videos on your website
• Photo retouch edrting inc uding pnoco borders and shadows • Create rich tycographic content with Google font collecton • Easly create lrnks to other pages within your website • Mobile editing with real- time preview to view content changes as you makethem
• Use photos from your Flickr account within your website • Local public wea1ne feed
www.ascend.com

QSCEND WEBSITES
Included
Features
Advanced Adrnin Access Rights: Create unlimited access accounts for users to log in and update the website. Each user will havetheir own usernarne and password and the website will track who last made certain edits. Each user will also have permissions set so they cart ony edt certain oorr ons or nave access to a specf c feature such as a ousiness directory.

Social Media Sharing: Soda media account integration wthn the website. Ma”ageable links to your commun ty’s Faceonok, Twitter, YouTube or F’ckr account. Each website page, news tern or event can push content to a variety of social media sites for sharing. The confirmation page of all notice and event submissions enables you to tweet or post the content to your Facebook account without having to leave your website.

ASP.NET Web Hosting: You will receive ASP.NET web hosting along with SQL Server and daily data and file back-up service. All data and files are hasted and backed up in the USA.

ADA Mobile/Responsive Design: W:tn the use of mob Ic pnones and tablets, nav.ng a mooile yew of your webste is important. Thisproposa incudes a design that wili be completely responsive on any mobile device and ADA comp ant. Your content management system (CMS Pro) is a;so resoonsive and provides you tb the aoiity to edit your webs te on any mob e devise incuding a smartphone.

Bulk Email: Send out bulk and automated email messages directly to your residents.

Calendar: You have the ability to create unlimited calendars and receive event submissions from the general public.

Your Views: An online poll question that you can maintain and use as a tool for residents to register with your website. The poll question can be used to bu.ld nteractivity and motivate people to regster ‘titn your weosite by orovdng their emai: address.

SSL Certificate: We understand that having a secure connection between your website and residents is imoortant. With our new offering. we are able to inc:ude this feature at no addtonal cost.

Blogging: Operate and manage a separate blog that can be fully integrated into your website and available to manage through your content management system (CMS Pro).

MyMeetings: An application to feature your local government’s meeting minutes and agendas on your community’s website. You simply upload the documents directly to the website and they will be categorized and disolayed by date and meeting type.

Public Notice Manager: Post and manage oublc notice submissions with ease. Notices can be suomitteo by your staff or tne public and revewed for approval, You can approve submissions from your website CMS or by simoly clicking a link in the email message you receve wth the oenoirg submss:ort. Notices are a so set to automatical y delete at a cate of your choosng.

Open Slide Show: The slide show on the homepage will profile community events and activities going on in your community. With the ability to create overlaying text and links, residents will be sent directly to a section on the website that you would like to profile.

Photo Gallery: The photo gallery lets you upload unlimited photos to categories which you create. The photos will be automatically resized to Ct your website and wi’i be dspayed in a side show. For the public. 11 QSCEND WEBSITES
Bulk Email: DLI oul:< emai application lets you keep your community notified by having the abilty to send out bulk and automated emai messagesdirect yto yo rescents. 8ul Emal eables you to create, use and eoitemal templates for the formattirgof your messages.Bulk Email aiso induces a site reg;strant application to maintain and keep a oca; record of al emaii aodresses outained.

Website Search: This includes a website search field to appear on every page for visitors to access information on your website via akeyword search. Our search has been developed specifically to account for common search terms. You can also optimize your website search results with editable tags for each page.

Form Builder: CMS Pro provides you with the ability to create your own web forms that can be placed on any page of your website, Along with the ability to design your own forms you can also edit the confirmation pages and emails for any form submissions. There is no limit to the number of forms you create and manage on your website.

RSS News Feeds: Display local news and news from multiple news sources. You control the feeds and the news automatically appears on your website.Service Tracker: Wnile not as ronust as the QAlert CMS. you wI have the assurance that aH recuests belng managed byyour staff are dea!t with in a time;y manner. Servce TracKer al’owsyou to accept tracK, manage and report on every se’vice request rece ved byyour office Micro-Websites: CMS Pro provides you with tne ability to create an unlimitec number of websites for municipal related departments and nt atives. Mcrosites can have an unlimited number of pages and you can set any administrator accouflt witn tne perm ssions to ecit and manage any mcro.site
Map Builder: Provides you w :h t—e ability to ceate maps and pint ocatons to a specific map to appear on your website.

Property Listing Manager: You can manage an online property sale/listing application. This provides you with the ability to list properties for sale along with the ability to add photos, a description and map for each property.

Documents: A document management utility which will provide you with the ability to create folders, upload and share documents with residents.

Video Manager: Easily embed YouTube videos, or other video formats directly onto pages within your website and display them in a seamless manner.

Business Directory: You can create business categories and then add businesses to specific categories. Each business listing includes their name, address, ernal address and website Ink.Ad Manager: You can add and manage banner ads that can appear on your webste. Ads can aopear n the left column or on the footer of each page at random. G’eat for promoting local events and initiatves.Alert Pop-Up Notifications: Manage alert messages that WI appear in eitner a banner or pop-up to alert people to important informaton. Tn:s is a convenent tool to highight oeoole’s artenton to imoortant matters sucn as service outages.

Fire Ratings: Set or adjust your current fire rat ngs to noti’ residents of risc associated with open fres. www. corn

QSCEND WEBSITES
Our Website CMS
UI Mobile Edit Experience
Responsive
Any visitor to the website can enjoy the benefit of a fully responsive website that they can view from any device.

Mobile Editing
Now muncrpal staff members can take care of important requests to update the website from any mobile device
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QSCEND WEBSITES
Citizen Portal
ePayments
e”avment provdes secure web, mobie, and aver-the-courter payment services — without tne need for bac<-office integraton. Bystreamlining the acceptance of electronic payments, local government can improve the collection of payments, increase cash-flow, and enhance operational efficiency for staff - ultimately reducing heavy manual workload processes. ePayment helps to make your payment services program simple, secure, and convenient — boosting better civic engagement and citizens’ satisfaction.

Features and Benefits Delivering best-in-class web
Secure -PCI DSS* compliant -data is neverstored on your services with ePayment innovation. systems ‘No hidden fees all transaction cost is paid through a fully We now offer a robust suite of payment processing solutionsdisclosed convenience fee through its strategic alliance with Value Payment Systems (VPS). ‘Accept credit, debit, digital wallet payments, including Visa Checkout and Masterpass With VPS, our clients can utilize a no-cost payment program to Comprehensive real-time reporting of daily transaction improve the collection of revenue, enhance cash flow, and exceed activity, detail-drill down reports, constituents’ expectation with greater payment flexibility — poweredfilter/search options, and easy data export for internal by VPS.reporting • Improve bill collection and cash flow with 24/7 online Additional Payment Services:payments - Utilities • Responsive design features incude orofessional and Prooerty Taxes custom web option., s Parks & Recreation Programs• Reduce delinquent accounts and the need for co lectons Parking TicKets • Streamline back-office to improve operational efficiency Auto and Boat Registration Feesand worK. oad ecuction Court Fines and Fees• Enhance c vic engagement and citzen satisfacton with • Bonds ano more!multiple payment channels*Paymeflt Card industry Data Security Srondord ww w ascend - corn

QSCEND WEBSITES
Citizen Requests
Service & FIOA Tracker
While not as robust as the QAlert CMS, you will have the assurance that all requests being managed by your staff are dealt with in a timely manner. Service Tracker allows you to accept track, manage and report on every service request received by your office. Some features you have to choose from include:

Notifications Archived Requests
Staff are nimediateiy notified of new
.. There is now an archived copy of every request suomissons ann receive automated remnoers rece veo and acted on in your Covernmenr. when tasks are due.

Council/Board Features
r2 Public Submissions Receive submissions online, by phone or in Create accounts for elected officials enabling them person that are tracked and routed to the (‘ with the abiliry to submit and track their own appropriate staff, requests. [ Website Integration Document Storage Yc,r public submjssion form can be integrateo into any websice or app with no additional Attach any cocuments to a specific serv:ce request for future or immediate reference. charge. 15 www.oscend.com

QSCEND WEBSITES
Mass Notifications
QScend Connect
Push Messaging SMS Text Messaging
You can issue smartDhone aert messages to each ‘me Connect portal aflows you to send text smartphone ann tablet wish Pie app installed, messages directy to your resdents smartphone devices.

Audio Voice & Text Mass Email Messaging Upload recorded messages or type messages to - You have the ability to send cut an unrimitec be converted to voice to send out by phone. number of messages and emergency alerts via
email,
Account Management Social Media Access
Manage a I your resioent accounts as wel! as the Quick access to post and snare mnicioa ab:ity to create commun!cat’on groups fo people, information tc your social media accounts.

Data Security
Nebsite Integration
Your data is all stored and backed up in a secured Your residents have the ability to register and and reliable American data facility manage their accounts directly from your website.

Mobile Management ‘/ Automated Emergency Alerting
Allows you to communicate with your residents v’ By Location/Mapped Messages from any location without the use of a computer. ‘-“ Message Logs
Data Ownership
‘CASL Compliant Live Emergency Alerting ‘V SMS Text Messaging A direct feed and connections to EAS system and NOM Weather Radio.
www.qscend.com

QSCEND WEBSITES
Live Documentation
Meeting Minutes
Introducing our most user-friendly meeting and information management system available for public administrators. The easy to use interface makes the anoPratior great fo the most novce user wh:le aso povoing advanced featue options.

Agenda Manager Automated Minutes
Electronic agenda packages remove the need to create paper packages Your minutes are created in seconds as all your decisions are or duplication of efforts; saving you time and money. brought forward automatically.

Automated Scheduling Remote & Mobile Access
A central zed scheduing system that syncs with a users Microsoft Government staff and eected officials can access their Outlook or iCloud calendar information from any locaton on any oevice.

Project Tracking Issue Tracker
Keep track of important projects and enable others to access and You can now manage and share information on important issues share information from one central location. being managed by staff and council. 17 www ncrpnd.rnm

QSCEND WEBSITES
Economic Data
Townfolio
(‘c Community Profiles ii Export & Download Data
Make use of thousands of points of data to show Gain access to a pre-built community brochure with what makes your community great for new key metrics to promote economic development. business.

Performance Dashboards
Website Dashboards Think big picture by using community performance Dashboards can be embedded into any website ‘- 9 indicators to track your municipality’s social. with one line of code with instant data updates. “-“ economic, and environmental goals.

Trusted and current data on over 38,000 municipalities across the United States and Canada, our extensive database tracks over 100 unique sources across North America. We display data in Community Profiles and Performance Dashboards and offer the ability to power any website with our data using our dashboard embed features.

Lets unlock the true potential
of your municipality
‘ Automates tedious work, saves time, and saves
money.
‘ Provides insight municipalities can’t afford to miss. v Chosen by over 500 municipalities.
‘‘ Townfolio’s core is a massive data hub.
www.qscend.com

QSCEND WEBSITES
Our Price
Estimate
Website Feature Costs Annual Add-Ons Proposed Annual
QScend CMS Pro All-Inclusive website package $6995.00Websie oesign and deveopment mci e°aymen:s FREE for municipalities
Service TracKe’ $5183.00Connect mass notificatwri $4,990.00 $4,990.00 Push notiflcations + mobile app 54,250 app + 5995 pushMeetings manager (discount appNed) $5,370.00 Townfolio + micro-site for Economic Development $1,800.00 Migration/Transfer of live content to the new website md vvebsite training + Academy access nd
Nightly off-site back-ups & automated application updates Iticl Anua’ ebste support, hosing * DDoS oroteczion nd
SSL certificate for secue domain connecton (httos) nd
Total Cost $17,230.00/yr
All pricing and services above are outlined as a 4-year contract in USD dollars and suoject to a signed license agreement.*lndludes up to 10 hours of design time for the year-3 refresh, plus an additional 10 hours of support time for the new website look.

Reproduction or distribution of the above proposal, in whole or in part, outside of the recipient organization is prohibited without the consent of QScend.
19 www.ascend.com
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L$J QScend Techno[ogies, Inc.

Questions About
Your Proposal?
We are ready to assist you!
Our Office Call Us Email Us
231 Bank Street, 2nd FIoor Toll Free: 888-878-3006 [email protected] Waterbury, U 067Q2 Office: 203-757-6000 [email protected] www.qscend.com
revize.

The Government Website Experts

WEBSITE PROPOSAL FOR
The City of Ava Ion,
California
‘i!fl:

Revze Governrue Vehsites Proposal
Revize California Clients!
• Arcadia, CA www.arcad iacagov
• Belitlower, CA www.bellflower.org
• Bishop, CA www.cityofbishDp.com• Camarillo, CA www.cityofcamarillo.org • Corcoran, CA www.cityolcorcoran.com
El Dorado Hills, CA www.eldoradonillscsd.org
• Fortuna, CA www.friendlyFortuna.com
San Marino, CA www.cityofsanmarino.org
• Pacific Grove, CA www.cityofpacificgrove.org
Colleen Roberts, New Bern, NC - Public Information Officer“Revize is a beehive of creative thinkers who are interested in putting your organization’s communication objectives front and center.

They’re extremely easy to work with and they’re engaged every stepof the way. Before, during and after Revize did our site build, theywere super responsive any time we had questions or concerns. & they’re always open to new ideas too. We couldn’t be happier!’ revze.
• Rolling Hills, CA www.rolling-hills.org
• And Many More
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ievze Government \ehsites Proposal
Revize Clients!
• Van Buren Township, MI https;//vanburen-mi,org
• Clark County, NV www.clarkcountynv,gov
• Des Moines, IA www.dsm.city
• Gatlinburg, TN www.gatlinburgtngov
• Glencoe, IL www.viflageofglencoe.org
• Largo, FL www.largocom
• Myrtle Beach, SC www.cityofmyrtlebeach.com
• New Bern, NC www.newbern-nc.orq
• Olympia, WA www.olympiawa.gov
• St. Petersburg, FL www.stpete.org
• Troy, Ml wwwtroymigov
And Many More!
Michael Bruckner, Assistant to the City Manager,
City of Arcadia, CA
“Revize has done it again! Another game changing, cutting edge website that moves the industry forward by connecting citizens to services in as few clicks as possible.”
revize.
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I
Re’ ize Government \Vehsitcs Proposal
Project Goals
The following list details this project’s goals:

1. Visually appealing
Revize: Clients have told us that Revize seems to have the best creative design team than most other government website designers. We love creating a rebranding style website design with a more eye catching, beautiful website appeal to help them increase awareness and communication with their constituents and create new interest with prospective constituents and their families. Because of that, Revize hasbeen asked to build websites for the Tourism industry as well.

Easy to find content
Revize; Revize actually conducted government Web Visitor Usability Studies vMth 13 municipalities. As a result, we already know how a municipal web visitor wants to navigate the website and get programs, services and government information in an easy to reach manner. They told us that they want to get to any web page in One Click right from the Home Page) no matter how many levels the web page was buried. Revize created a navigation system that does just that and our clients love it.

We wiLl be happy to demonstrate it to youl

2. Increase partner engagement and follow-up
Revize: Please refer to our list of website features and you will see a plethora of features specifically to allow for interactivity with your residents, businesses, visitors, and all constituents, including web forms for responses, feedbacks, online payments, home page alerts, etc. We also design the website with “Calls to Action” in mind to inspire web visitors to take advantage of programs offered by your municipality.3. Increase search engine visibility Revize: Every Revize web page is programed to allow 100% of every web page content to be indexed by all the popular Search Engines. We also allow non technical Editors access each web page’s Meta Data so you can not only increase your web presence, but also contour the search so if someone types a question in the BLng or Google Search box, it will try to pulL them to the web page on your new website with the ANSWERI Not your home page.

4. Seamless integration with social media
Revize; Revize will add Social Media icons and Social Media integration to your website’s News Center as well as create a Social Media Wall or a clean looking Social Media Center to show off your latest social media posts. revize.

Revize Government Vebsites Proposal

5. Mobile- and user-friendly
Revize: Your new website should be usable on any and all devices including phones, tablets and PCs, Revize has made Responsive Website Designs a website standard for over 8 years. Because of that, we add in additional Responsive Programming to take advantage of the new mobile phone technologies ike the new High-Definition Video Cards to make your web visitors website experience more enjoyable and smoother.

Easy to update content
Revize: The Revize CMS non-technical website editing solution has a 23-yearmaturity and was written for non-technical editors to edit the website in an easy common-sense manner through a methodology called n-Page Editing or Live-Page Editing.

Clients have indicated that if you know how to read: and know about 5% oF Microsoft Word, you should be able to edit a Revize Government Website (without training).

Allow us to give you a demonstration.

ADA Compliant Website
Revize has been building ADA compliant websites for the last four years. In Florida, every county and municipality is being sued and taken to court for not meeting ADA compliant. So far, no fines have been given on any Revize website -Revize has 93 clients in Florida. Your new website will adhere to the new WCAG 2.1 AArequirements and Section 508. We will also train your content editors how to keep it ADA compliant when writing content. With your approval, Revize will also install an ADA Accessibly Widget, free of charge. This widget brings the ADA software for reading and resizing text, change color contrasts, etc. on the fly for the vision impaired and disabled web visitor.

Example -Double Click on the Man Icon in the lower right corner to see it in action:
https://www.Iargo.com/facilities directorv/index.php
Cyber-Security
Revize has not had any website security intrusions for over 9 years. Revize has partnered with Amazon Web Services (AWS) and Google Cloud Service Platform (GCP) for its LIVE WEB server hosting infrastructure needs. Both AWS and GCP areindustry leaders in high availability cloud server architecture, both server farm infrastructure is highly secured, scalable and redundant for 24/7/365 availability. Snapshot/Mirror Image backups of all of our cloud servers guarantees 100% data protection and recovery in case of any disaster. Also, Revize has dedicated CMS servers in two state-of-the-art physical data centers located in Chicago and Detroit. Onsite/Offsite data backups of all of our dedicated servers are scheduled nightly with RiSoft backup service. Additionally, Revize utilizes mu!tiple Tier 1 bandwidth providers such as Level 3, Wiltel, and Cogent for redundancy and continuous connectivity. These procedures provide our clients with up to 500Mbps of fast fiber optic up-stream connectivity. Revize can also host both your Internet and Intranet websites; your Intranet is secure and only accessible by authorized users through a login system. revize. . .‘.:‘ 5
Revze Goverilinent \VeSi:es PrGposai
Dear David Maistros, Devin Hart and the Avalon City Council, Thank you for considering Revize as your government web development partner. Fornearly two decades, Revize has been a leader in providing high quahty, government compHant web solutions. Located in Troy, Michigan we have launched hundreds ofgovernment websites nationwide, including nearly 200 right here in Michigan, a myriad of industry awards and hundreds of satisfied clients stand as testament to the quality and value of our work.

Every member of the Revize team understands that your website is more than a website. It’s a valuable resource that can help you build a better community.

Visitors are drawn to websites that are appealing yet functional, user friendy with a plethora of services, and accessible on a wide range of devices. A Revize website wHI allow your residents and businesses to easily fill out and submit documents, reviewand pay biLls and taxes, perform searches to answer frequently asked questions and perform a suite of other tasks that would otherwise require staff assistance. What’s more, a Revize website will enable you to increase staff productivity and decrease costs by reducing off-kne departmental operat ons.

Some of our great clients in include:
• Houston Complete Communities https://www.houstoncc.orq • The City of Lufkin, TX https://cityoflufkin.com• Clark County, NV www.clarkcountynv.qov • The City of St. Petersburg, FL www.stpete.org• The City of Cedar Rapids, IA www.cedar-rapids.orq • And Many More
We wil work closely with you to design and develop a dynamic, functional and easy to navigate website that will perfectly fit your community. Then we empower you tocontrol your dgital presence with the industry’s best administrative management app!ications. Revize training ensures that your team has the skills needed to expertlyupdate and manage website content and deivery. revize.
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Re’ ize Government \Vcbsites Proposal
Government cHents select Revize because we can help them • Effectively engage residents.
• Enhance their web presence and bufld an online communications center, • Empower non-technical web content editors and administrators to easily execute changes.
• Implement a scalable solution that allows them to affordably grow their web presence for the long term.
“Revize Websites build engagement
with your constituents.

We have worked hard to establish a reputation for creating online communitywebsites that engage, inform, and increase participation of your community. With our help, your community’s website can serve your residents better, inspire them more, and get them actively involved in your muncipaI government.

Please contact me if you have any questions at all.

Sincerely,
Joseph J. Nagrant
Business Development Director
+1 248-766-9562
Joseph.Nagrant.reve.com
revize.
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Revze Government \cbsi:cs Pro losal
Table of Contents
Table of Contents 8
Executive Summary 9
Government Project Experience 13
Government Account References 22
Project Planning and Setup 28
Timeline 30
Phase 1: Initial Meeting, Communication Strategy, SOW 31Phase 2: Discovery & Design 31 Phase 3: Template Development, CMS Integration 37
Phase 4: CMS Modules Setup 37
Phase 5: Custom Functionality Development 37
Phase 6: Quality Assurance Testing 37
Phase 7: Content Development / Content Migration 38
Phase 8: Training Your Staff (in-person or web-based training) 38 Final Phase: You Go Live! 42
Marketing & Ongoing Consultation 42
Search Engine Registration and Marketing 42
Security 42
Security Controls, SSL, and Active Directory (LDAP) 43
Application Security Authentication 43
Revize Quote 52
Website Features Included: 53
RecDesk Recreation Software Quotation 69
revize.
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Re Ge Government \Veljsi tes Proposal
Executive Summary
Thank you for considering Revize Software Systems for your new website project.We understand the importance of this undertaking and know how motivated your government/communty is to selecting the right vendor; one who wili work with youthrough all the steps required to build the perfect website featuring a plethora of high-cuaUty onhne services that your constituents wIl want to use regularly.In more than two decades of workng with government leaders, as well as through nationwide surveys, we have learned that the key to choosing a website vendor is finding the right balance between the total cost of the solution and the quality of thedesign, online apps and user functionality. In simpler terms, you need a solution that works for you and serves your constituents.

About Us
Having launched nearly 2,600 government clients nationwide, Revize SoftwareSystems is one of the industry’s leading providers. We credit our rapid growth to our 23-year track record of buiJding award-winning government websites and contentmanagement systems. When you work with Revize, you’re not just a client, you become part of the Revize family and will receive the service and support you need and expect! We are among the most highly respected government website experts in the United States and we proudly stand by our work.

Our Innovative Responsive Web Design (RWD) and Web Apps Revize has been a pioneer in implementing the latest trends in design by usingResponsive Web Design (RWD). This technology ensures that site visitors have an optimal viewing experience — easy reading and navigation with a minimum ofresizing, panning, and scrol.ing — across a wide range of devices, from desktop monitors to mobie phones. RWD provides flexible and fluid website layouts that adapt to almost any screen. When you implement a dynamic new website powered by Revize, you wih not only get an outstanding look, layout and navigation, but youalso receive 24/7 access to our Government Communication Center for residents, business and visitors.
revize.

Re’ iz Government \Vebsitcs Ps ,j,osal
Here you will find the communication tools you need such as • Public Service Request App • Emergency Alerts
• Calendar of Events • Online Forms / Survey Tools• E-Notification Modules • E-Newsletter Applications • On-Line Payment Portal • Job Posting and Tracking Module• Facilities Reservations • Public Records Request Track • News Center with Facebook/Twitter
Integration
Our Award-Winning Government CMS
Revize is renowned as a leader in providng practical, higb-v&ue, easy to use content management software Government CMS, This simple-to-use yet powerful solution enables clients to manage their online presence with high functionality and style.

With applications such as an online document center, public service request app,public records request tracker, agendas and minutes, frequently asked questions and more, Revize ensures that our clients have the tools they need to make information and services available for website users at the click of a mouse.

Quick Deployment, Personalized Training and Support
Revize addresses time concerns by completing websites in considerably less time than our competitors. And because our software 5 so easy to use, we are aso able to effectively train our clients in less than half the time it takes our competitors. Ourtraining program is customized based on each client’s needs, and we provide hands on training the way you want it - either onsite or off site through web conferencingtools. We pride ourselves on the skills of our support staff, who are responsive, knowledgeable and helpful. Our online support portal is available 24X7X365 for issue tracking and management. We also provide phone and email support during regular business hours.

Did you know?
Our technical support staff are trained
developers. When you call for tech support,you’ll be speaking to staff with direct knowledge of development!
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Re lie Go\er:lnient \Vcbsites Proposal
Company Rr:ofHe

FOUNDED HEADQUARTERS PHONE WEB SITE
1995 150 Kirts, Suite B 248-269-9263 www.revize.com
Troy, MI 48084
Revize Software Systems was founded in June, 1995 as a “new media” development company specializing in the creation of interactive web design, multimedia contentdelivered on CD-ROM, and video production. Since then, Revize has made an unsurpassed name for itself in the web/internet industry as THE master ofgovernment website design, which remains our specialty. We now boast more than 2,600 clients in \orth America and have created acclaimed website designs for hundreds of municipa’ities and counties, as well as government departments and agencies. In September, 1996 as the Internet was becoming a world-wide reality, Revize began developing a Web Content Management System (CMS) for the government market to enable non-technical contributors to qucky and easily update content on their websites. The result was the creation of our state-of-the-artRevize Government CMS. Our mission has always been to enhance the communications of government organizations nationwide with their varied andvalued audiences. This is based on our vision statement, which reads:
“The empowerment of people
through simplified information
management technologies.”
Focused exclusively on creative web design, government web apps and content management technologies, Revize continues to invest in its technology, continually adding new capabilities and features that manifest our vision, While many municipalities choose Revize to develop and cost-effectively manage their website revize.
.
, siofô8
ae’-ize Govern rne’ I ‘¼cbsites Propjsal
content, clients also use Pevize as an information-sharing platform. Our suite of Pevize Government web-based solutions has proven valuable as a powerful technology that empowers clients to build and maintain sophisticated web sites, all while using the Internet and internal Intranets/Extranets to acquire, analyze, process, summarize and share information — ensuring that the right people always have the right information at the right time.
“We are proud of our award—winning web designs,
technologies, continued innovations to build
government centric modules and apps, web content
management, training and support capabilities. We
are especially proud of being recognized as one of
the industry’s tol) government website experts and
innovators. We arc committed 1o pursuing the
continued evohi Lion of all our services to l)rovide
increased value to our government clients.”
Did you know?
Revize has won national awards for our
websites!
Rc’ izc Go-ernrtwnt \Vehses Proposal
Government Project Experience
The City of Arcadia, California
www.arcadiaca.gov
Horizon Interactive Award Winner
Details:

The City of Arcadia, California chose Revize because they wanted a website thatstood out from all of the others in Los Angeles County. In this site, we built uniquedesigns for the city, recreation department, and library. Each one has its own unique look and feel while maintaining the brand. This site also includes our proprietary “curated search” feature. This feature puts you n contra: of the search results on thesite. You get to decde which results display based on the search criteria your users input into the search. This allows them to find the results they are looking for instantly!
Contact:

Mike Bruckner -Deputy City Manager - (626) 574-5433 [email protected] 13 of6S
Revize Governrnen Vebsites Propoa
The City of New Bern, North Carolina
www.newbernnc.qov
Details:

New Bern, North Carolina wanted a design unlike any City out there. With this design we pushed the limit of what people think when they see a City website, We integrated a drone video that plays on the full width homepage. n addition, this site features more scrolling than you may notice on more traditional websites. That is a good thing! Users are now, more than ever, viewing websites on their hand-held devices. Some estimates say this is as high as 60% of all internet usage! With more scrolling we are able to give the user a lot of information, without having to squeezeit into such a small space. This type of design also allows us to extend the City’s brand in a way that is unmatched in the industry!
Contact:

Colleen Roberts -PlO -252.639.2707 - robertsc(änewbernnc.qov revize.
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Re’ ize Guvernrn’rnt \Vebsites Proposa!
The City of Olympia, Washington
www.olympiawa.qov
Details:

The City of Olympia, the Capitol City of Washington, presented a unique opportunityfor Revize and the City’s web team. This website features an extremely innovative homepage. As users scroll from one section to the next, they can explore different trending topics, services, news, events, and much more in an extremely modern fashion. We built this website to be one of the most visualFy inspiring, but also most functional websites in the United States. With the unique design coupled with features such as a curated ‘smart search” feature and online interactive forms, thiswebsite makes a strong case for that title! Contact:

Joshua Linn -Website Administrator -360.570.3782 -JIinn(dci.oIympia.wa.us revize.
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City of Largo, Florida
Revize Government Vbs:cs Proposal
Details:
www.larqo.com
Largo, Florida wanted a website like no other. Through a collaboration between the city marketing team and Revize, we were able to create this award winning website.

Fach page in this website was designed to uniquely fit the needs of the community.

We also built unique designs for the city parks, library, and theater. The navigation within this site is built based on services rather than department silos. Overall this website brings together an amazing mix of design expertise and functional clarity to create a great user experience!
Contact:

Lauren Fatkin -Communications Strategist -727.587.6740 - lfatkin(largo.com revize.

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Revue Government Vehsi tes P poa I
Details:

Tipton County, Tennessee
www.ti0tonco.com
Tipton County is located on the Mississippi River north of Memphis and is one of the fastest growing countes in the state. Because of this fact, the website needed to refocus its attention. In addition to resident services, this website has a focus on economic development. To achieve this, we started off by integrating a drone video.

That video instantly showcases the growth in industry that Tipton is experiencing. Asyou scroll down the website, this business-friendly atmosphere is intertwined with resident engagement features. Each department has their own icon that is used toidenUy them uniquely. The interior pages have distinchve features that make themstand out as if they were stand-alone websites. With its service for residents and appeal to the business community, this is a next generation of government websites.Contact:

Shawn Anderson, GISP Director -901.476.0234 -sandersonttiptonco.com i7of6B
Revize Goercinent ,\‘cbsitec Puoposol
Details:

The Village of Glencoe, Ilinois
www.viIIageofqIencqqqq
The Viliage of Glencoe is beautifu; community on the shores of Lake Michigan just north of Chicago. This website brings together an amazing design with a full suite of web apps to engage Village residents. Smooth transitions from the home page to interior pages of this website allow users to find exactly what they are looking for easily. The Revize Public Service Request App, Village Manager’s Blog, fillable online form database, and a high traffic featured news and headlines area round aLit this web site
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The City of St. Petersburg, Florida
www.stpete.org — ..F..

Details:

As Florida’s 5°’ largest, St. Petersburg is an iconic City wth something to offereveryone. Because St. Pete is a longtime Revize client, their team worked very closely with ours and actuafly provided their own design concepts. We did the integration/pre-launch work and their staff was with us every step of the way. Inner pages are flexible to allow departments to have dedicated pages with a cohesive feel across all pages. Social media feeds from Instagram, Flickr, Facebook, Twitter, and YouTube aI on the homepagel St. Petersburg aso users the Revize API to developtheir own templates. This website is an elite representation of the power and beauty of the Revize process.
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Revize Governrnen[ Websites Proposal
Details:

City of Des Moines, Iowa
www.dsm.city
The City of Des Moines, Iowa came to Revize for a website that was completely different. Coming from an internalPy developed site, they wanted to work with a vendor that could lead them to a new way of interacting with their users. Page layouts were created to allow unique interaction with the City. This included board listings, Q&As, interactive park directories, plain language, and a resident focused navigation. We also incorporated some of their internal databases and features that had been built internally. This site improves the online experience for residents, business owners, and visitors!
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Re’ize Government Vehsites Proposal
Details
The City of Troy, Michigan
www.troymi.gov
The City of Troy wanted a website to increase ease of communication to all of their audiences. In addition, the city has been experiencing an economic resurgence particularly in the technology sector. In fact, Revize headquarters are in the City ofTroy This project included custom designs For The City, Library. and Recreation Department. ntegration with the City’s existing 3’d party software was a major linchpin of this project. lncuded is a live-searchable “How Do I’ section that narrows down results as the user is typing. This allows any user to easily find what they are looking for regardless of which department it exists under. r?vIZ
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Revize Government Websites Proposal
Government Account References
Client: City of Wylie, TX
Craig Kelly Public Information Officer
Office: (972) 516-6016Email: craig.keIIywylietexas.gov
VVebste: www.ciwylietxus
Client: City of Olympia, WA
Joshua Linn, Website AdministratorOffice: (360) 570-3782 Email: JLinn(aci.olympia.wa.us
Website: www.olympiawa.govClient: City of Arcadia, CA
Michael Bruckner, Assistant to the City Manager
Office: (626) 574-5433Email: [email protected]
Website: www.arcadiaca.govClient: City of Treasure Island, FL Mark Santos, Communications & IT DirectorPhone: (727) 547-4575 x 234 Email: msantos:armytreasureisland.org
Website: www.mytreasureisiand.orgClient: Tipton County, TN Shawn Anderson, 6/SR DirectorPhone: (901) 476-0234
Email: sandersontiptonco.com
Vv’ebsi:e: wSitoncorcop2
Client: Van Buren Township, MI
Dan Se/man, Tovvnslo SL/pervisors Executive Assistant
Phone: 734-699-8900Email: Dselman’dvanburen-mi.org
Website: www.vanburen-mi.org
Client: City of Largo, FL
Lauren Fatkin, Web & Marketing Soecialist
Office: (727) 587-6740 xSOlS
Email: lfatkinC1argo.com
Website: www,largo.com
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V\/hy Choose Revze?
We Have Government Specific Experience and Outstanding Client Testimonials You can rely on Revize and our 23 years of experience building and maintainingwebsites for municipal, county and government agencies of all sizes throughout North America, to deliver a customized site design that improves layout) navigation,usability and content. Using Revize ensures that your website will be reliable, W3C and ADA compliant, and allow for easy integration with existing or future web applications and third-party software. But there’s no need to take our word for it -- we encourage you to peruse our massive file of testimonials from our many satisfied clients.

We Will Build a Government Communication Center that Works for YourCommunity! The Revize website design, Government CMS and interactive tool sets have been deveoped exclusiveiy for our government clients to heip them effectivelycommunicate with their key target audiences such as residents, businesses and visitors. Some of our most popular website and Government applications and modules include: a new and improved Online Calendar, the comprehensive Forms Center, our News Center with real-time social media connectivity, Emergency Alerts, E-Notifications, Citizen Request Tracker, Parks & Shelter Reservations System, Document Center, and Online Payment Portal.
“We Build Superior Technology
into Every Website with CMS
Performance & Reliability That’s
Second to None.
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Revize Government \Vebsites Proposal
What sets Revize apart from other companies? Revize’s superior technical architecture, unsurpassed staff expertise and highly effective publishing engine provide our government clients with the most reliable website solutions in theindustry today. By ensuring our client’s data security and providing redundant server architecture and back-up data centers, Revize has a nearly 100% up-time rate. Plus,our clients never have to worry about data loss or data corruption because of our instantaneous back-up process and our data center’s tape back-up processes. Revize believes that investing a higher percentage of our profits into our technology and security makes us the best choice for the short and long term for governmentsseeking the best value for their community’s website. “We Always Provide Knowledgeable,
Friendly and Responsive Service!”
All this, and a reliable IT partner too! Our website development is superior, and our Government CMS and suite of online apps is easy to learn and administer, but our 24/7 technical support will also be there for you to help you get over the hurdles!Our technical support team is widely considered to be among the industry’s best. Wealso provide a sophisticated backup infrastructure which allows us to guarantee9.99 percent uptime. Plus, regular updates and improvements to ensure that yoursite will remain current with industry standards and keep running smoothly for yearsto come. The Client Owns the CMS License and the Code!We often hear the question: “What happens if we want to move the website toanother vendor? Do we lose all access or any of our website data?” The answer is100% NO! As our client, you own the template source code, the CMS, and any datathat you put onto the website. We understand that clients may come and they go, but we always make sure they know they are just as important to us at the end of our tenure as they were at the beginning. If you decide to run the CMS in your ownserver, we can transfer the CMS license and software to your server as you own the license and you can run it from your server as long as you want. revize.
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Re’ize Govern nent Websites Prcposa
Top Ten Reasons Why Revize gives you the Greatest Value! • Modern, timeless and unique website design integrated with online Government apps
• On-time delivery• Competitive pricing
• Responsible stewardship of the organization’s stakeholders • Full functionality to update and manage your website• All the tools/apps needed to increase communications with citizen5 • An easy CMS to train employees quickly• Extended phone and email support• Unlimited Upgrades: Revize provides unlimited FREE upgrades to new and existing modules at no additional cost to you.
• Unlimited Upgrades: Revize provides unlimited upgrades to new and existing modules at no additiona cost to you. Once you invest in Revize, you will receive free upgrades and feature enhancements for life.
“The Revize responsive veIjsite design is secotici 1o noiic for its ii’ovicling an excellent experience br the growing number ol’ residents. visitors and busiHesses accessing \VvlieTexas.gov On mobile devices, Our vebsiLe’s progressive look eapWies We vibrant culture of’ our coinmtuiily. — Craig Kelly, Public Information Officer, City of Wylie, IX Did you know?
Revize CMS is one of the most advanced
CMS in the government web design
industry with over 23 years of
development.
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Avv3 rds & Accodes
\Ve were thrilled with the outcome of our website
redesign projecL The Revue team was professional and
i’espon sive throughout the process.
- Ton -athes Cornrnunicatioos’-200rJer, City ol Berkley. r?V!Ze.

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Revize Goverismen t \Vchsites Proposal
The Revze Soubon
Project Planning and Setup
What makes Revize unique in its project approach and experience is our thorough preparation for each individual community combined with the range of website deployments and creative! customized fit we implement for each client. From small to large, rural to urban, the Revize project management process guarantees a perfectfit between the concept of the depbyment and the expectations of the client’s level of engagement preferences.

We don’t use a “one size fits all” approach because
it doesn’t make sense.

However, we do use a standavd, proven effective process methodology. Each client isunique and we tailor our process to fit toer unque needs. For as long as you are our client you will have staff dedicated to your account and access to an on-line portalfor communication, design process and on-going support.

Dedicated Accounts Manager: Your dedicated Account Manager will handle all issues related to your contract, pricing, future product add-ons, and general account satisfaction. During the initial kick-off meeting, your Account Manager will introduce you to the team, explain roles and responsibilities, and place you in the very capable hands of your Dedicated Project Manager and Designer.

Dedicated Project Manager: Your dedicated Project Manager will handle all issues related to the website design, deveopment, navigation, content, traning. Umelines and deliverables, as well as ensuring that feedback and communication occurspromptly in order to keep the project on-track. Also, the dedicated project manager will be the point of contact for any future technical support or issues that need to beaddressed during the deployment and post deployment of the site. revize.

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Revize GuverHrnent \\ehsi es Puoposzd
24/7/365 Project Portal Access: From day one, your project and on-going support istracked in the Revize On-line Project Portal. The main point of contact you select forthe project wifl receive an invitation to regster, including setting up a secure user name and password. The Project Portal serves as a communication tool for anymatter pertaining to your websfte design, development and on-going support even after your website is launched.
“We guarantee the best support in the industry
that’s 24/7 363 by the trained developers &
Did you know?
technicians”
Revize will provide a project portal that allows you to check in on the status of yourproject at any time! revize.

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Timeline
Phase When Duration
i e:rjci Crjrn-v.-m:ton Stratee. SD-A 3
P.ase 2: D:s :,*(y & Dei3n SRae 3 To -ye Deeao;ren cr-s Itecj(ac:an 5 .Ve-S Pr’ase 4 N ,du!e Setup ‘4. o-ks 2 3 0P Csom Deve!cior- 2 a;- 3. CL 3Ity Assjra ce /eek 17P se 7. 5anaz DCL cP:rC:i: - C-anL :-- cr1ofl 3 ‘/ea-N tnru 20
hase B: Cccter4 Editor an C ‘.‘/ec AclminsLatcv Trannq On your Week 21 I C: r?4S ew ebse, fiCal content cha ‘cjes and Go Live oreparalon Go-Live (Averoac) 17-23
C: cc
Did you know?
The project planning process is designedto fit your needs, We will adapt ourtimeline if your schedule requires. rev
Project Timeline
Revize Government \\ehsits Proposal
ReVze Rroject Lte Cyde
Phase 1: Initial Meeting, Communication Strategy, SOW
Your Revize Account Manager will set up the initial internal project planning meetingwhere we will talk about the overall management of your project, establish a timeline, and devise a Revize-Client Communication Strategy that will keep everyone engaged and up-to-date on the progress of the project. We will also discuss specific technical requirements of the project and determine the phases through which thosereqUirements will be addressed. In addition, Revize will address the content strategy of the new site, any new content that needs to be written and how to fit the existingcontent into the new site, Additionally, as an optional item, Revize ‘till discuss the process of conducting online surveys to gather feedback from your constituents for the new website layout and requirements. After this meeting, Revize will develop a Statement of Work and provide it to the client for review and approval.

Prior to the design kick-off meeting, you will receive our questionnaire to complete with various answers that will help our designers gather information regarding your needs and preferences. Our team will also brainstorm ideas and suggestions with you during the meeting.

The questionnaire addresses various issues such as:
• As a result of a new website design and navigation, what are the main improvements you hope to achieve?
• What are some key points and areas you may want featured on the Home Page?• Do you need help with logo design? Image? Marketing & branding? • What key modules do you want featured in your web site, like Document Center, Report a Request, News & Events, Events Calendar etc.
• Do you need social media features need to be highlighted in the new site? etc.

Phase 2: Discovery & Design
If there is dent approval, we will collect feedback from the residents on the new design layout by setting up an online survey with a set of standard questions. The survey questions need to be approved by the client prior to our adding a I:’nk from your current website. This link can also be distributed through other channels like email: newsletter or any other form of communications you might be usng to stay n touch with your residents. Usually there is a 1- to 2-week survey period. revize.

Revize Go’ em r:e: [ WeI)ites P:o:rr,sal
Once survey results have been tabulated and your needs have been determined, you and your Revize team will participate in a Design Kick-Ott Meeting. A senior designer and team will conduct an in-depth interview, and brainstorm ideas with you about your vision tor the look and feel of your custom website. Our efforts on this projectwill extend tar beyond placement of provided information within a stunning design.

It’s about uncovering how your audience wants to be informed and applying our 23+ years of web design and development expertise to create the most effective ways ofdisplaying that information and getting users to access and use your website. We always strive for nothing less than an award-winning design! Revize Design Principles
The Revize Web Applicaton Developers are not only responsible for the look, functionality, and performance of your website. They are also responsible for thesecurity of the web content and web-based applications they create. They ensure that the code supports secure authentication and authorization and provides accesscontrol mechanisms as required.

Good design principles are always based on readability, taking into consideration appropriate font type and size for headlines and text area, as well as line height — ensuring all page elements are balanced. Our designers also pay meticulous attention to their use of shadows and gradients. To the layman’s eye there may not appear to be a shadow however on the website the font will appear sharper (or maybe softer depending on the amount of shadow used).

Of course, color cannot be overlooked. Our designers first take the client’s preferences, official logo colors, and pictures into consideration to create a colorscheme consisUng of no more than three colors. We then use variants and hues to create visual appeal, con:rast, eye-catching allure and invoke the overali feeling that the cLent desires.

Last but not least is effective use of page elements such as call to action buttons. social sharing icons, email newsletter sign-up, and promoton areas. The ultimate goal is to provide an easy to navigate webpage that is informative without being overwhelming. Therefore, it is the designer’s job to guide the client in making appropriate placement choices for needed items.
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Revize Governnien \Vchsitcs Proposal
Revize Design Trends
There are some exciting new design trends, and Revize is always on the cutting edge, implementing the best of these innovations in our websites. We are especially pleased at how effectively they are proving to be in increasing engagement in government websites.
#1 Responsive Web Design - The most important development in website design in years, Responsive Web Design (RWD) automatically conforms and optimizes websites for any screen size, With the substantial increase in smartphone and tablet users today, people are going online using a vast number of devices with wildly different screen sizes. Our websites offer this very important feature of easily and cleanly conforming to computer, tablet and mobile device screens. #2 Liquified Content - This is another important trend that address the fact that information is no longer static or concrete. Instead, content is specifically customized for each unique user, Liquidity of content enhances the immediacy and flexibility of content. The more liquid your community’s content, the easier it is for residents and businesses to access this information in ways and via the channels of their choice:
fixed or mobile, interactive and live. Revize is able to effectively make your content liqud. This wUl make it adaptable to various situations and, therefore, easy to reuse in different contexts distributed for a variety of display formats and communication channels.
#3 Image Tiles — This is a trend that enables developers to display content in a pinboard style of display. Revize now offers this feature, which creates a very visually appealing display of content, such as pictures or social streams. Image tiles also help promote engagement by encouraging site visitors to comment or reply to items from directly within the image tile. This is an especially useful option for web pages promoting tourism.
#4 Parallax Scrolling — This is a highly advanced, innovative design technique forsophisticated websites. Parallax Scroiling allows Revize to build websites in multiple layers. with content that moves across the screen at different speeds as visitors scroll. This unque design technique is very visually engaging and can help improve time-on-site metrics.
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#5 Innovative Typography -This plays a very important role in website design, image and branding, and is especially important for maximizing the ook and feel of the website when accessing it from mobile devices. Our designers are experts in effective typography and take many factors into consideration when selecting thetype of fonts, font sizes, and colors to be used for a website. #6 Social Feeds — With the proven abihty to strengthen and deepen interpersonal connections, social networks present a wonderful opportunity for governmentorganizations to increase community engagement and make governments more accessible to the people they serve. One method already mentioned for improvingsocial activity is using pin boards; another is creating a social area or social wall that combines activity from multiple social networks, like Facebook, Linkedln, YouTubeand Pinterest. Revize offers a comprehensive line of popular social media applications and networking.
“Over the past 23 years, Revize has
mastered the art of designing
government websites.”
Key Phase Objectives & Deliverables:

The following steps are followed while designing new sites • Establish Needs and Creative Direction: Understand your objectives and requirements, and provide recommendations for effective online branding pertinent to your requirements, existing branding and your web audience’sneeds. The Revize designer will also conduct his own research in order to capture the character and feel” of your area, which will inspire ideas for the overalldesign direction of the website. revize.

Revze Govern font \ebsites Proposal
• Main Menu Navigation & Home Page Wireframes: Work with you to establish a main-level navigational architecture and identity key items accessible from your home page. This establishes a baseline for the navigational structure, as well as the preferred content structure (wireframe’) for the home page. • Page Layout and module placement: We will follow all the best practices to layout the different features and modules so that they can be easily accessed by your residents. For example, on the home page there will be siding picture gallery and quick ink buttons for Notify Me, Report a Concern, DocumentCenter, FAGs etc. Also, the news and announcements module and events calendar would be integrated into the website, .along with the Social Media Center
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Revize will provide a 100% from scratch design with a satisfaction guarantee! Please Note: The home page “wireframe” will simply serve as a realistic guideline in terms of content placement, but will not include the final text nor final imagery for this phase. Please see a sample wireframe to concept development snapshot in the next page.
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Design Deliverable: The design concepts for this phase will be based on one orpossibly two home page layouts. The client will review and provide design feedback to the designer for changes. Revize asks that clients have no more than three iterations of changes up to the point that the final concept is approved. • Final Home Page Sign Off:

When all changes have been
made, Revize will present yourfinal home page design and layout for approval. Customer
approval is required to
proceed to the next phase, theinner pages of the website, and the process repeats itself
before the actual HTML & CSSis written.
• Final Inner Page Sign Off:

When all changes have been
made, Revize will present your
final inner page designs and
layouts for approval. Customer
approval is required to
proceed to the next phase,when the actual HTML & CSS is written.

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News & Announcements
R.’ ize Govern ‘jell t \VeSits Pu, liosal
Phase 3: Template Development, CMS Integration
First, the Revize development team will transform the approved designs from mere pictures into fully-functioning HTML/CSS and Revize Smart Tag enabled web pagetemplates using the Revize Dreamweaver Extension. The Revize Smart Tags are fully customizable and al;ow customers to expand functionahty as needed. To maximize this extensibHity, the full Revize Java APl is provided to cients with our Advanced Training Program.

Phase 4: CMS Modules Setup
In this phase, all of the features and modules the client has requested will be set up, e.g. calendar, document center, picture galleries, alert center, e-Notify, etc. are all brought to life and made functional while also being tested in the Revize CMS. Revize enhances current modules and adds new modules continuously, and you will receive all future updates to modules at no additional cost.

Phase 5: Custom Functionality DevelopmentIn this phase and according to your specifications, custom tunctionaiity of existing CMS modules, database scripting and programming, as well as any custom application development will be executed. The Revize development team will be interfacing directly with your technical staff to obtain information and test information exchange and application functionaNty. This phase may overlap phases 2 -4.

Phase 6: Quality Assurance Testing! our testing phase. we ensure that your websi:e meets functionality, performance and security standards. Our QA team uses mock data to test navigation and interfaces of the templates, along with any custom developed applications or modules. Additionally, through a series of tests, we perform input validation to ensure that security mechanisms cannot be bypassed if anybody tampers with data he or she sends to the application, including HTTP requests, headers, query strings, cookies, and form fields. We also ensure that when errors do occur, they are processed in a secure manner to reduce or eliminate exposure of sensitive implementation information.
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Revize Govern ‘ne: L \V,:)sI t.-s P rorosa
Phase 7: Content Development I Content MigrationRevize will develop all of the pages for your site to make the initial content available upon site deployment. Our content development and migration experts use the latest standard formatting practices to develop the navigation and create the most effective content possible for your website. This includes spelling and stylecorrections into the new website.

There are no limits to the number of pages you can
create after you have gone through training.

Revize wW impement an effective website architecture with the latest technology and usability trends so your webste visitors can find information in an instant. We wili also assess your current website content and incorporate what you currentiyhave with addtional content to maximize interest and excitement for your readers.

Our content experts are educated in proper writing and terminology, and wilJ use correct grammar, spelling and punctuation.

Our web designers use creative typography which makes the website more visually appealing and also plays a role in defining the hierarchy of content to be placed on the web page. Variations in size and color are used, as well as strategic placement onthe page to highlight certain site areas so the visitors can easily navigate the site.

Effective typography also ensures that your website will look good on desktop, laptop, mobile and tablet devices.

Phase 8: Training Your Staff (in-person or web-based training) Once your website is ready for you to begin editing, you will be able to easily revise your content as often as needed. Revize will train you on how to operate the Administrative and Content Editor functions so you can manage your website. Wetypically provide this training on-site; however, we can aiso provide on-line training for your staff if you prefer. For your convenience, training materials can bedownloaded from the Revize website. After training, our friendly and responsive support staff is always here to answer questions and provide training refreshers asneeded. revize.

Revize Goernilleiil Websites Proposal
Standard Training AgendasBasic Administrator Training (How to) • Sign-in• Create users• Assign roles
• Set page level permissions• Set section level permssions• Configure and set up workfiow approval process Content Editor Training (How to)
• Sign-in
• Edit page content• Copy/paste content or add new• Create a file link• Create a ink to another web page or external web site• Create a new page and link to it• Insert/update a picture• Insert/update a table • Spell check• Save and Save as Draft• History of the page content (content archive)• Create a survey form or any other type of online web form • Create navigation pages (top/left menus)• Create new calendar and create/edit calendar events• Edit metadata Advanced Administrator Training (How to)
• Run back-end reports• Run Google Analytics reports
Training on use of specific Modules included, such as
• Emergency Notification Center
• Public Service Request App• Web Calendar
• E-Notify
• Quick Links• Document Center• Form Center• News Center• Frequently Asked Questions revize.
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Request Center
Bid Posting Center
Job Posting Applicationp55
And more...,
Revize Maintenance Covers
• 4 CMS upgrades per year• Software and modules upgrades (Automatic Install) • Server Hardware & OS upgrades
• Immediate bug fixes/patches• Round the clock server monitoring • Data Center network upgrades
• Security and antivirus software upgrades
• Firewall and router upgrades• Bandwdth and network infrastructure upgrades • Remote backup of all website assets• Tape backup of aM website assets• Quarterly newsletters on maor feature updates • Regular Webinars on CMS features and usage
Did you know?Revize has launched hundreds of municipal and county websites large and small! reylze.
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HosLng SerVce
Revize has partnered with Amazon Web Services (AWS) and Google Cloud ServicePlatform (GCP) for its LIVE WEB server hosting infrastructure needs. Both AWS and GCP are industry leaders in high availability cloud server architecture, both server farm infrastructure is highly secured, scalable and redundant for 24/7/365 availablity. Snapshot/Mrror Image backups of all of our cloud servers guarantees 100% data protection and recovery in case of any dsaster. Also, Revize has dedicated CMS servers in two state-of-the-art physical data centers located inChicago and Detroit. Ons!te/Qffsite data backups of all of our dedicated servers arescheduled nightly with RlSoft backup service. Additionally, Revize utilizes multipleTier 1 bandwidth providers such as Level 3, Wiltel, and Cogent for redundancy andcontinuous connectivity. These orocedures provide our clients with up to 500Mbpsof fast fiber optic up-stream connectivity.

Revize hosts your web &tes and web applications on redundant (3 TB Hard Drive, 3.2 GHz CPU and 32 GB RAM) servers in order to provide enhanced performance andre’iabiUty. The Revize technology architecture physica!ly separates the CMS from thewebste in order to provide another layer of redundancy/security. With this model,we keep an up-to-the-minute exact duplicate of your website in the event your sitemust be restored. Revize support staff will simply republish your site within a guaranteed two hours (as opposed to several hours o days time frame our offer).
“Revize can provide clients with unhimiLed data storage server space for each website.”
Revize will host both your Extranet and Intranet: your Intranet is secure and only accessible by authorized users through a login system.There are no special software requirements to run a Revize hosted website and CMS solution. We make it all very simple, All you need is an internet connection and a browser. We also provide complete maintenance of your website, which includes butis not limited to: OS patches, intrusion prevention, antivirus, and software upgrades. revize.
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Final Phase: You Go Live!
At last, your website content is complete and your staff is sufficiently trained! The final phase in the process is to redirect your website domain name from your old site to your beautiful new one. Once this is completed, Revize will closely monitor the transfer for the first 24 hours to ensure that everything is working properly. Any :ssues that arise wi!i be imrnedately resolved.

Marketing & Ongoing Consultation
Revize seizes on every effort to make our clients’ sites highly visible. We draft press releases for posting on our website and for distribution locally and will continuously monitor your site after it goes live so that you can take advantage of all marketing opportunities. We also look to submit your site for dJferent awards and recognition competitions to further maximize your sites exposure.

Search Engine Registration and Marketing
Revize wil input aM the targeted keywords to make your web pages search engine friendy, thus enabling users to find targeted information when they do a Google, Yahoo or any other search on your site.

Security
Pevize takes website security very seriously and we provide our clients with the very best website protection prot000s. Our data centers are located on secure premises equipped with card-reader access, security cameras and guards on duty 24/7 to ensure the physical protection from unauthorized entry.

Our web and network administrators monitor network activty 24-hours-a-day to ensure system integrity and protection against threats such as Denial of Service (DoS) attacks that could corrupt your website or btock user access. MaintainThg the secure configuration of our web servers is managed through appication of appropriate patches and upgrades, security testing, vulnerability scans, monitoring of logs, and backups of data and OS.
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Re e Govern men [ \‘e2s:-s Prnposj
Security Controls, SSL, and Active Directory (LDAP)
• Anti-malware software such as antivirus software. anti-spyware software, and rootkit detectors
• Shield Plus Security Bundle to prevent DDoS attacks
• Intrusion detection and prevention software (such as file integrity checking software)
• Host-based firewalls to protect CMS servers from unauthorized access • Patch management software• Security and Authentication Gateways • Content filters, which can monitor traffic to and from the web server for potentially sensitive or inappropriate data and take action as necessary • HTTPS (Hypertext Transfer Protocol over SSL), which provides encryption and decryption for user page requests that require more secure online transactions • SSL (Secure Socket Layer) provides an encrypted end-to-end data path between a cflent and a server regardless of platform or OS • If you have an existing SSL Certificate, we can transfer it to the new website.

Otherwse, if included, we will instafl a new SSL Certificate upon go live, • Active Directory (LDAP) is compatible with the Revize CMS. It can be set up in a variety of configurations. As part of the process, we will work with you todete<mine which configuration wifl best meet your needs.

Application Security Authentication
• Role-Based Security: Role-based authentication to add individual user accounts and assign them system roles like Editor, Developer, Administrator, Workflow Approvers, etc., or department roles and empower the department to assign specific roles to users.
• Permission-Based Security: Ability to set up Content Owners/Editors and restrict which site pages they are authorized to update Global & Department Workflow Management:Create workflow management and approval processes where authorized departmentpersonnel become approvers Did you know?
Revize will host your website and CMS in
at least two completely separate
geographic locations!
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Maximum Response Times
• 1 hour for crisis issues
• 4-6 hours for critical issues
• 24 hours for normal issues
Revize Support
• 8 am. -8 p.m. EST Phone Support (Monday thru Friday)• 24X7X365 Portal & Email Support • Dedicated support staff to provide assistance and answer all questions • New and existing user training• Training refreshers
• Video tutorials and online training manual
• Automatic integration of enhancements• E-Newsletter module support • Automatc upgrades of CMS Moduies such as Calendar) Document Center, etc....

Software Maintenance
Revize rolls out two new versions of the Revize CMS, and six to eight product updates every year. The Revize CMS is continuously enhanced to keep pace with cutting edge technologies and industry trends. When a software update or new version is rolled out, Revize will automatically update all servers used by our subscription service clients.

As a Revize client, you will receive full
access to all enhancements to the core
components and modules in the Revize
CMS at no additional charge.”
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Revize Government \Vehsites Proposal
ReVze Technoogy Archtecfure
The Revize Government CMS is a standards-based, open architecture software product without any proprietary restrictions. Revize uses leading technologies to avoid integration problems with existing systems and comes complete with its own Integrated Publishing Engine, Embedded Relational DB, JSP/Servlet Engine, and Application Server.

Revize Intelligent PublishTng WCM
GD
WebDev&ee,’ — Rev,ze
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Firewab Web Serve, V,s,to, Aecese
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“Security, Performance,
Redundancy”
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ReVze Project Te3m
Revize understands the importance of having a talented and experienced staff. We are proud of our well-respected team of top-notch experts in the field of governmentwebsite design, development, analysis, content management, training and support.

From the first creative concepts through to the design phases, and from site aunch to training of personnel and contnued support of your website project, we have the right group of seasoned professionals to work with you through the website process and beyond. We are pleased to introduce them:

Thomas Jean
Project t’Iaicacr
As a project manager, Thomas has brought to Revize a very special skill set. Not only does he manage some of our highest priority projects, he is also a subject matterspecialist when it comes to the inner workings of government. As an eected Township Trustee in a Michigan Township, he knows the advantages that come with modernizing the way government does business. Additionally, he serves as President of a registered 501c3 non-profit organization, Genesee Forward, that promotescommunity development. With his unique background and education from one of the nation’s top universities, Thomas is uniquely experienced to give an honest and accurate assessment of your community’s website needs.
• Philosophy: Learn as much as possible about our clients and use that knowledge to help bui’d an amazing website.
• Education: BA degree in Political Science from University of Michigan; • Expertise: Government procedure, special projects, public affairs, community development.
• Role on your website project: Project Manager
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Resize Government Vebsites Proposal
Joseph J Nagrant
Business Des elopment Director
Joseph is an accomplished professional internet and website design consLlltant with more than 20 years of successful business development and account managementleadership experience. He has worked with well over 500 townships, cities, counties, educational institutions, companies, and non-profit organizations. He’s a foremost expert in transating technical solutions into compelling living websites and other online community building opportunities. Additionally, he is a board member for Mott Community College (Flint, Ml) MTEC Center, IT Advisory Council, Education Advisory Group. He also participates in many government discussions regarding the Internet for government use, including being a frequent guest on WDET (NPR) public radio and in The Detroit News. He has an excellent reputation for building and sustainingeffective, long lasting client relationships. • Philosophy: “Put yourself in the client’s shoes and do what is best for them.”• Education: BS in Electrical Engineering, Lawrence Tech University, MS in Business, Centra Michigan Un:versty.
• Expertise: 29+ years of project, sales and marketing experience with government, education, corporate, and non-poft organizations.
• Role on your website project: Supervisor of account management between client and project team.

Ray Akshaya
Technical Director
Ray has 20+ years of extensive technical experience with internet and website solutions, He has worked on hundreds of government, non-profit and educational websites and has a keen eye for web visitor requirements, information architecture,and usability. He is also a long-time veteran of Revize Software Systems and ourclients enjoy working with him. In his career, he has deployed and/or assisted with technical solutions for more than 500 websites. When working on a project, Ray always visualizes himself in the client’s chair at the closing stages of the project andmakes sure that all decisions made on a project are in alignment with the client’s vision and best practices for developing the system.
• Philosophy: “Work Hard, Help People and Live Honest.”• Education: MS in Engineering Science, Louisiana State University, Baton Rouge Revize Government \Vebsites Proposal
• Expertise: Client Management, Project Management, Technology Development for CMS & Web Apos
• Role on your website project: Technical Director
Samir Alley
Creative Dir.’uto
Samir has more than a decade of experience in managing web site design projects.

He has deployed 360+ municipal websites and has a solid background in web design and the latest web technologies. Formerly with Google, Samir is a leader equipped to handle any kind of sophisticated web project. He is an exceptional communicator with an innate listening skill that gives him the ability to understand and deploy aclient’s unspoken needs. Samir’s blend of creativity, proficiency, and technical knowledge is unsurpassed in the industry.
• Philosophy; “Empathy, Focus, and... Impute”
• Expertise: Web Project Management - Adobe Design Premium CS5.5: Photoshop, Illustrator, InDesign, Flash, DreamWeaver, Fireworks, HTML, CSS, CSS3, SEQ, PHP, JavaScript, MySOL, Jouery and HTML5.
• Role on your website project: Graphic design of website and backup support.

Derek Ortiz
\eh>-L’ D’’ / Front End :\I>; ic.tin: DcH4r.cr Nianager Derek is the senior front-end deveioper and desgner manager for Revize with more than 10 years of experience in website development. He is highly skilled in his abilityto leverage the latest technologies to create fast and innovative web solutions. He commands an intense. yet light-hearteo creative presence at Revize, producingexcellent website development work. • Philosophy: Design and development are constantly evolving, and learning new methods and practices gives me a “geeky” excitement. What I truly enjoy most is that I can create what is considered to be art, but at the same time serves a very functional purpose through website programming.

Expertise: Skilled in Adobe Design Premium CS5.5: Photoshop, Illustrator, InDesign,Flash, DreamWeaver, Fireworks, HTML, CSS, C553, SEQ. PHP, JavaScript, MySOL, Jouery and HTML5.
• Role on your website project: Web development of website templates and backup support.
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Denise Brazier
Pmject )Ia:1?.gCr Tral :1
Denise is an educator by nature. Her 20 years of experience in the pubUc school system has made her a master of engaging participants during training. Sheeffortlessly builds effective relationships with all clients. Denise has served asAdvisory Counselor, Coordinator., Publicity Director, and Project Manager for several organizations in the education, non-profit and public sectors. She has been apponted to the state’s quality committee evaluating organizational policies and procedures for recognition.
• Philosophy: “Always explain things in the terms of your audience to ensure their understanding”
• Education & Training: MS in the Art of Education from Marygrove College.

Certification in Secondary Education
• Expertise: Training, education, teaching, public affairs and project management. • Role on your website project: Trainer for the Content Management toolset and project manager
Revize will put together a project team based on the unique needs of your projectl revize.

Did you know?
Revize Government Websiurs Proposa!
Revize Government CMS User Interface

1. Revize CMS User Interface Home Page
Island
Paradis
Q

2. Users simply browse to a page that they want to edit, select the Login button,and then insert their Login Name and Password into a login screen as shown below. revizc
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Revize Government Xvebsites Proposal

3. Edit buttons appear on the page after the Login executes. Based on usersroles/permissions, the appropriate buttons are displayed. 0 IslandParadi

4. The input form appears as shown below. Content Editors can change banner, page heading and the content displayed in the center of the page. Notice the content is changed using a Word Like” editor.

Edit this page
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After the page is saved”, the page can be sent to an approver for review or immediately published to the web site.
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Revize Goveri: ire’: I Veh:s Proposal
Revize Quote
Phase]: Project Planning and Analysis, SOW $400
Phase 2: Discovery & Design from scratch - One concept, three rounds of $1,800 changes, home page design, and inner page design, includes Responsive Web Progamming for great viewing on n:obi’e screens.

Phase 3 & 4: Revize Template Development - Set-up all CMS modules listed on $4,000 the following page with I-framing or linking to any additional 3rd party web application. You also receive all updates to all CMS modules for the life of your Revize relationship. And you own the technology, design and content! Phase 5: QA Testing $900
Phase 6: Site map oeveoornert/content recrganzation and migration from old s2,910 website into new websi:e irclud ng spe’l checking and style corrections — up to 856 webpages and documents (approximate amount on your website today). To help remove stale content, Revue will not me moving over old announcements,events or calendar items.

Phase 7: Content editing and site administration training via web conference (one $900 day session up toS hours)
Pnase 8: Go I ye! lncludeo
Revize Annual Fee, pre-paid: Includes Unlimited Tech Support, CMS software $6,900 updates (up to 6 users), security software updates, SSL security certificate, andwebsite health checks. Website hosting Included free of charge (Unlimited web content storage space, 100GB monthly bandwidth limit) with pre-paid annual fee(no email services):

Grand Total (1st year) $17,810Second year and onward investment $6,900/year RecDesk is a Revize Partner
PecDesk Annual Fee is S6,800. For details see Quotation on the last page of this proposal, Pevize provides a free website design refresh after year four of service if client signs a 5-year locked-in annual rate agreement revize.
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Revize Government Vebsites Proposal
Website Features Included:

The Following Applications & Features will be integrated into Your Website:

In addition to the Government Content Management System that enables non technical staff to easily and quickly create/update content in the new web site, Revize provides a suite of applications and features specifically designed for government, All of those apps and features are fully described in the following section. The applications and features are grouped into five categories:
• Citizen’s Communication Center Apps
• Citizen’s Engagement Center Apps• Staff Productivity Apps• Site Administration and Security Features• Mobile Device and Accessibility Features Citizen’s Communication Center Apps
• Home Page Alert
• E-Notifcation Center with Text/EmaU Alerts• Document Center with keyword search• FAQs with keyword search• Staff Directory w1th keyword search• News Center with Facebook/Twitter Integration• “Share This” Social Media App • Onine Web Forms
• Agenda Posting Center with Video Links
• YouTube Video/Photo Galleries
• Quick Link Buttons
• New Revize Web Calendars with monthly grid and listing view • Sliding Feature Bar• Language Translator
Citizen’s Engagement Center Apps
• Citizen Request Center with Captcha• Public Service Request App https://www. ken twood .us/psr/i ndex.php
• Online Interactive Forms App
http://cmsrevizecom/revize/apps/ria/appHqiobonline.php?client id2&iob id=91 • Multi-use Listing Directory with picture, phone, email, Google navigator example: https://www.Iarqo.com/facilities directory/index.php • Online Bill Pay via Revize Partner• RSS Feed
Revize Government Vebsites Proposal
Staff Productivity Apps
• Employee Intranet with Secure Login Gateway
• Image Manager• iCal Integration
• Link Checker
• Menu Manager• Bid Posting Management System via Vendor Registry • Online Web Form Builder with drag & drop text fields
• Website Content Archiving• Website Content Scheduling Site Administration and Security Features
• Audit Trail
• Drag and Drop Menu Management• Drag and Drop Picture Management • Drag and Drop Document Management• History Log
• URL Redirect Setup• Roles and Permission-based Security Mode • Secure Site Gateway
• Unique Login/Password for each Content Ed;tor
• Web Statistics and An&ytics
Mobile Device and Accessibility Features
• ADA Compliant WCAG 2.1 AA
• ADA Accessibility Widget• Responsive Website Design (RWD) for great mobile phone viewing revize.
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Revze Support ndudes
• 8 AM -8 PM EST Phone Support (Monday thru Friday)• 24X7X365 Portal and Email Support• Staff provides assistance and answers all questions• Dedicated support staff• New/existing user training• Free Training Refreshers• Video tutorials and online training manual• Automatic integration of enhancements • Automatic upgrade of CMS modules, such as
Calendar, Document Center, etc,
• Four major CMS upgrades per year• Software and modules upgrades (automatic install)
• Server hardware and OS upgrades• Immediate bug fixes/patches• Round the clock server monitoring• Data Center Network upgrades• Security and antivirus software upgrades• Firewall and router upgrades• Bandwidth and network infrastructure upgrades• Remote backup of all website assets• Tape backup of all website assets• QuarterLy Newsletters on major feature updates• Regular web!nars on CMS features and web site trends
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Apqs

DOCUMENT CENTER APP
Revize helps clients save thousands of dollars each year in employee time and resources with our Document Management Center. Using this module you can create and archive the documents your site
visitors need: applications, brochures,manuals, policy and data sheets, “° - research papers, meeting minutes, and more. By providing all of your .t
documents online, your site visitors
-
can access them 24/7 -usual:y
within two clicks -- and you won’t
incur any printing or postage costs.

FAQ
FAQ’s make it easy for site visitors to find answers to common questions and will greatly decrease the number of calls coming into your switchboard each day. In fact, within six weeks of a Revize website launch, our clients typically experience a significant decrease in the number of
daily phone calls., some by as much
as 23%!
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E-NOTIFY CENTER
Many of our municipal clients include an email/text notification option on theirMeeting Minutes and Meeting Agendas pages so that interestedcitizens can sign up for automaticupdates anytime there is a new posting. — JOB POSTING
Revize’s job postings app allows your site visitors to view and apply or open positions online. Postings are removed automatically based on the job expiration date input by your HR personnel. You can provide as much detail as you like and linkto or upload any number of files thatfully describe the job position. Bestof alL with the form fill interface, new -- openings can be posted in minutesby non-technical staff. — Revize Government Website Proposal

INTERACTIVE MAP
Not only does the Revize CMS ensure that your site is easy for visitors to navigate, we’ve made it even easier for them navigate the rea! worid surrounding your ocation. Specific buUdings, parks, bike paths, mass transit stations, nearby businesses, tourist attractions,
parking lots, voter polling locations,
______________________________________
and more are incredibly easy to
identify with the familiar Google E.

Maps highlighted with Pins.
.:i.. . . ‘1

CALENDAR APP
The Master/Sub Calendar orovides an easy-to-use tool to enhance usability and encourage the comrnuncation of events both internally and externally. It provides visibility and transparency into
activities, meetings, and events with
a visually appealing display and easy - .- ‘.
-
to find event contact Information ¶
The ability to insert recurring events
, !.
saves time by alowng you to create 11
the event once then repeat
automatically; great for Board and — . fl — City Council meetings. revize.
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HOME PAGE ALERT
You can’t tool or control Mother Nature. But you can protect members of yourcommunity from her wrath. Posting emergency notifications on your home page, anyother page, or throughout your site, this module allows your content editor to accurately explain the situation and instruct members of your community on the next steps to take.

BID POSTING
The Bid Postings App provides a simple and easy-to-use method for organizing and presenting bids, RFPs and RFQs online for vendors or local contractors interested in providing products and services to your community.STAFF/BUSINESS DIRECTORY Ideal for municipalities, chambers of commerce or any membership organization, thismodule allows you to easily create and maintain a searchable directory for either members or businesses within the website. Listings can be added, removed andcategorized by non-technical staff in a simple table interface.

NEWS CENTER WITH FACEBOOK INTEGRATIONMany of our municipal clients include an email/text notification option on theirMeeting Minutes and Meeting Agendas pages so that interested citizens can sign up for automatic updates anytime there is a new posting.ONLINE WEB FORMS Using this module, you can create -- from scratch -- an unlimited number of online forms on any page of your site using various field options such as long answers, radio buttons, drop-down lists, multiple choice, etc. Having online web forms provides a quick and easy alternative for users to communicate with you and provide importantfeedback, opinions or complete tasks online. These forms can be used to have webvisitors contact you with questions, comments and requests, give feedback,volunteer, or to sign-up for various events, activities or programs. revize.

Revize Governmeril VebsUes Proposal

QUICK LINKS
The Quick Links module allows site visitors to navigate to their areas of interest,much like FAQs. Examples for users: Where do I,.. Get Registered for Summer CampWhere do I,.. Get a Marriage License.

SHARING APP
Provides a one click drop down to multi-social media and utility buttons. A common widget used on the web, it is intuitive and easy to useSLIDING FEATURE BAR
This feature is a mainly for visual appeal. It helps to break up pages with an interesting slide bar that can bepopulated with any subjects or areas that you want to draw attention to, For example, you may want to feature Parks & Rec, Landmarks and Tourist Attractions
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TRANSLATOR i•Ifr
Revize integrates the Google Translator into your website templates and translates from English to over 40 other
internationaf languages. Provides users a large visual display at the top of the web page to choose any language to convertthe text into 0 C
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Ctzens Enggernent Center
Apps

PUBLIC SERVICE REQUEST APP
This app allows residents to submit requests based on a map view. Each time an issue is submitted, a staff member will receive an email notification. From there theyare able to respond directly to the requests. Photo submission, automatic escalation, mobile app integration, and archived reporting make this one of our most powerful features!

CITIZEN REQUEST CENTER
This app allows customers, residents, participants, students, or any website visitor to post requests online. By the use of a drop-down menu, individuals can forward the request, idea, or comment to the party of interest. That item is then forwarded via email to the proper recipient. You can add or delete department names as well as individuals in the drop-down menu at any time. Captcha s integrated to ensure each request is genuine and not a spam.

PUBLIC RECORDS REQUEST TRACKER
This app allows public to order copies of the public records maint&ned by a municipality. The request is routed to the record custodian within a department and automated response is generated with a unique tracking number. The system allows the ful] tracking, correspondence and online handling of all types of public record request. The record request form is very flexible and customizable for every municipality.

CITIZEN CONNECT BLOGThis app helps open up the lines of communication between administrators and their constituents, increasing transparency and constituent interaction. It is a blog that features the option to allow constituent comments for feedback (comments can be moderated before being pubhshed to the website).
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ONLINE BILL PAY
Allows clients to set-up secure on-Inc paymentprocess’ng for credit card transadtions. Canbe used for utility and tax payments; Purchasng items on-line; or making donations
to non-profit organizations.

RSS FEED
Site visitors will be eating out of the palm of yourhand wth our P55 feeds module. Revizes CMS allows customers to generate RSS (Real Simple Syndication)
feeds for any genre of news or events. P55 feeds
are a trusted way to communicate important
nformation to site visitors while ensuring that
they remain engaged with your organization
and regular y return to your site.

PARKS RESERVATION
This app allows the display of parks shelters and their amenities and tomanage their availability to the public. A website visitor can search for facilities by type available) review the amenities for eachfacility and easily reserve the facility including the option to pay for its use.
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St3ff Rroducfivty Apps

AGENDA POSTING CENTER
Using this app, you can upload agendas, meeting packets, meeting minutes, proposaR for review, and more, all into one area on your website for easy access and review before, during, or after each meeting. Old meeting agendas and informationare archived per meeting for quick access at any time.

JOB POSTING APP
This app allows you to post a job and receive resume submissions online. Candidates can till in all the fields and submit the job application online. Once the job application is submitted, a link to the filled in application form will be emailed to the responsible HR person which they can view, print and file for their records.

IMAGE MANAGER
Allows approved staff to upload images from their computer or network folders. This very simple interface allows you to upload new pictures and stores uploaded picturesfor reuse, Each department can create their own image folders and organize image libraries by department. Also, obsolete images can be deleted from the image library.

INTRANETProvides a Dynamic CMS-enabled area with secure login to build out an entire Intranet for employee specific information only. It benefits your employees to have an internal organization landing page that can be updated with news, events, alerts and many of the same modules used on the extranet.

LINK CHECKER
When a new link is created, the Revize system checks if the URL (link) is valid or not.

If not, an error message will be dispiayed. This benefits the Content Editor by double checking bad links before they are saved on your website.

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Revue Gover: neil I Webs; lee ProposI

MENU MANAGER
Allows approved content editors to add or edit site-wide top navigation, departmentor section specific links (e.g. left or right navigation). This feature gives you control to change and update the Navigation menus of your website br continuous improvement.

ONLINE FILLABLE FORMS APP
Having online forms that Residents can 1W out in their Internet browser provides a quick and easy alternative for users to communicate with you and provide important feedback, complete tasks online, or fill out permit requests and job applications.

These forms can be used to have web visitors can apply ofr a job, permit, or contact you with questions, comments and requests, give feedback, volunteer, or to sign-upfor various events, activities or programs.

WEB CONTENT ARCHIVE
Your site history wijl never be a mystery because aM content edits for your site are archived on the Revize CMS database. Your content editors can click on the History button to view previous versions of a particular page or content block from your site.

WEB CONTENT SCHEDULE
This feature eliminates the possibility of having dated or past events being promoted on your site AFTER the event has passed, thus potentially undermining the perceived accuracy and currency of the site’s content in the minds of your audience. 1*—’
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AUDIT TRAIL
This is a powerful administrative tracking tool that provides reports on the content change actvities of any webpage within the system. The administrator can gauge how often the site is updated, which departments are most active; and also use the audit trail for recovery of data if necessary,

AUTO SITE MAP TOOL
Revize CMS provides this tool to automatically generate a sitemap. Anytime a new page is added or deleted from the system, the sitemap will republish to show the change. An up-to-date sitemap is very critical to boost the ranking of your website in different search engines.

HISTORY LOG
Administrators can view all the archived versions of any web page and restore anyold/archived page. It is a very useful feature for referring to any archived legal documents or press releases.

ROLES/PERMISSION SETUP
Our CMS uses a role based authentication system where you can add individual user accounts and assign them system roles like Editor, Developer, Administrator,Workflow Approvers etc., or you can add roles for each department and assign department-specific roles to each user.

SECURE SITE GATEWAY
Provides a secure login area for either users of an intranet or users to accessinformation not available to the general public. Once users are set-up with a secure login ID, they can manage their own password changes as necessary.

WEBSITE STATISTICS
Revize integrates Google’s Web Ana!ytics tool to track number of site visits, website traffic sources, etc. Your website administrator can run various reports to collect important data on the usage of your website.
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Re.ize Government tVebste Proposal
“Our innovative solutions are
custom-tailored to meet the needs
of each individual client.”
Did you know?
Revize insta!Is new features into your content management system on a rolling basis! revize.

WORKFLOWS BY DEPARTMENT
Provides a method for Supervisory Oversight of content updates. The process allows an authorized approver to compare the current page with the proposed new page content (side-by-side) for easy review and comparison.

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MobHe DeVce 8nd AccessbUtv
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ALT-TAGS
Use of alt tags for images, a required part of the
image manager feature, allows vision impairedindividuals to understand the content of the mage.

FONT SIZE ADJUSTMENT
Provides the ability for users to change
font size by cicking button to reach theirdesired size. Helps those with low vision to easHy read information on your website.

RESPONSIVE WEB DESIGN
Revize uses pixel rendering Responsive Web
Design to accommodate better viewing of text
and graphics for any size screen, i.e., smart phones,
tablets, iPads and iPhones.

Revize CMS
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Revize Government Websites Proposal
Thank you
For Considering Revue
Prepared by Joseph J. Nagrant
150 Kirts Blvd., Suite B, Troy, Ml 48084
Ph: 248-766-9562 Fax: 866-346-8880
www.revize.com
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Recoesk Annual Subscription’ S6800 $6800

USD USD
Online RegstraNon
Program ManagementFac lity Reservahons & Scheduling
League Management & ScheduingC-edt Cad Processing
Standard Website + 4 custompage(s)P08 (Point of Sale)Maste CalendarEra] Markettg ToolsMerbership MaagementlCheckinsFancia MartagernerVReporting lnvcicing/BHng
Fully Hosted
Includes Trainrg
Un!iri!ed uses/seatsNo oer-t-ansacticn ccsts
‘heirsl SCcrtr USC in taq,sc.ons
process through the system is included in
the base price above. II more than 55005 UScworth oltransac tions ate processed throughIRecoesk in a given subscnpti on year. hose inernest of $5005 USO ill be assessed a 75%transaction tee — bitted quarterly.

This quote was based on the
revenue/activity questionnaire provided by amember or members of your department.

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$6830 Suetrri
USD
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Quotation prepared by Mitch Stringer
This is a quotation on the goods named, subject to the conditions noted beIoj: (Describe any conditions pe’ta,nir p to these p- cesar ar ci ticonterns of tie apreene.. (01, mc, to in0,,r0e ccIra: ovid tie *c:aucr.) To this q:J ,:etio, S -;n flare ad return:

The last municipal
website your city
will ever need!

TOWN WEB
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Web Design Proposal
Prepared for

CITY OF AVALON
Delivered on: February 28,2022 Submitted by: Benjy Stauffer, Town Web City of Avalon
410 Avalon Canyon RoadAvalon, California 90704
Dear Devin,
When you choose Town Web Design, you will get the last website you’ll ever need.

What do I mean by that? First, you’ll get a new website now. Workingwith you. we wfll design and build a new municipal website for the City of Avaon that’s easy to use and looks great for your residents and online visitors.

Then, you’ll get our all-inclusive, “white glove” customer service. Just call, chat or email, and we take care of your website needs 24 hours a day, seven days a week.Our sites are secure and protected with guaranteed 99.9% uptime. Your website will look good and work well every day.

Finally, you’ll get a free website redesign every three years. Technology changes, and we stay on top of it,hut it’s important to update your design. too. You’ll never need another website when you choose Town WebDesign. we build long-term relationships. We don’t just want to design your website, we want to keep you as a satisfied customer for years to come. We have more than 500 municipalities who work with us, and more than 80 of theni have been with us since we started in 2007! All our customers love the tact that we offer fixed pricing -your annual costs do not go up I invite you and your committee to check out all the benefits we offer so that you can get started with a fantastic new website that will be the last website the City of Avalon will ever need! Sincerely,
Benjy Stauffer
Customer Solutions Manager, Town Web
[email protected] I Toll Free: 877-995-TOWN (8696)
Top 10 Reasons Customers Choose Town Web Design
Reason 1: More than a Dozen Years of Building Municipal Websites Town Web Design has been creating and hosting municipal websites since before the iPhone came out and Facebook became popular. This mobile revolution has changed the website industry, and we have embraced these changes so your website will be relevant to the ever-changing needs of technology and your residents.

In 2007, most boards and councils were worried if their municipal website would work on dial-up. Now, they want sites that load fast, work on mobile phones and comply with the Americans with Disabilities Act 508.

We deliver on all of these -- and more.

Reason 2: We Understand Cities’ Needs
We are not a typical web design agency that you would find in any medium-sized city in America. We do notdo commercial website design. We only do website design for towns. villages, cities and boroughs. We specialize in municiopl website design, This focus is the key reason we can provide affordable, fixed-price service to municipalities like the City of Avalon and also why we can launch your website in as little as two months.

Reason 3: Clerk-Tested, Board-Approved
More than 550 boards and councils have chosen and
currently work with Town Web. We are theirapproved web design, hosting and support vendor. ft When we started, more than 80 boards selected -Town Web as their website provider, and they still consider that a great decision today. Websites built 4by us represent a sound investment in quality,performance and dependability. We are your lowrisk, highly experienced municipal web technologypartner to take you into the future.

Reason 4: No-Cost Redesign Every
3 Years
Technology changes, and we change with it. Things that were relevant when I started Town Web in 2007 are no longer important. Back then, municipal leaders wanted to know if people could reach their website ondialup from a desktop computer. Now they want websites that are ADA compliant, mobile-friendly, better integrated for search with a modern design that loads quickly. It’s our job to find solutions to changing technical needs of our customers. We always are on top of changes in technology. When we update oursoftware and systems, we improve the entire ecosystem for all of our websites. 4 I
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A website redesign with Town Web Design is not just a coat of paint. It’s a new website for you. We meet with you just as we do when we initially design your website. The process is not quite as in-depth, becausewe have your content already in place. But we retheme your website and use what’s best in practice at thattime-- three years down the road.

As long as you are a Town Web customer, you’ll get another free website redesign every three years, ensuring your website stays up-to-date and working for your residents’ changing technology needs. We build lifetime clients, establishing a relationship with them. We will always solve their needs for a reasonable price.

Reason 5: Fixed Pricing -- No Cost Increases
Every municipal web design customer at Town Web has a fixed annual cost, so it’s easy to budget. You won’t need to rely on expensive third-party IT services to manage and maintain your website or wonder who to call. Everything is done for you by the Town Web team for one fixed price.

Reason 6: 24x7 Monitoring & Security
We protect your municipal site against accidental or malicious data loss. Security threats and hacking attempts happen all the time, but we have you protected. We provide 24x7 monitoring of your site, and wehave systems in place to keep the bad guys out. Every few minutes, we “ping” all of our sites to make sure they are accessible. Our system lets us look at downtime and uptime, and we can go back and look historically for the last 24 hours, the last 30 days or whatever time frame we wish. If your website is down. we are more likely to know about it before you will. We get notifications for any hacking attempts.

Furthermore, vie do daily backups of your site and store them on a different server in a different location. Ifanything major were to happen to your site, we will take last night’s version and restore it for you at no cost.

If a natural disaster occurred near the site of our main servers, it’s possible our websites could be affected.

So, we store our backups at a completely different location to ensure we always have a backup of your mostup-to-date website content ready to go.

Reason 7: 24x7 Service & Support
Municipal clerks and staff members love having Town Web as their website provider because they can rely on us for anything related to their website. All it takes is a call, email or chat message (including Facebook Messenger), and we can post or edit something on a page for no additional cost. Our support is like an ‘all you-can-eat buffet.” You get as much as you want for a fixed fee, with no surprises and no extra billing.

Furthermore, we take care of issues as quickly as possible, and most issues are resolved by the end of each eight-hour shift.

For example, our support team received an email at 10 o’clock at right from a clerk, asking for an agenda to be posted to her website. Ten minutes later, it was done. Most providers don’t offer this kind of service, We do, because we know it’s important to you. Even if it’s 10 o’clock at night, we are available to you with our “white glove” customer support.

Because we only work with municipal clients, we know what you need. I built Town Web to help clerks post meeting agendas and minutes, That service aspect was important then, and it’s important now.

Reason 8: Free Staff Training
If you are an administratorto your municipal website, you will receive one-on-one training for free so you can make updates on your own. We offer online tutorials and videos if you need a refresher We also willprovide ongoing training if you need it or if you have new staff, Of course, if you need us to make a change or upload a document. we are happy to help. Our goal at Town Web is to make sure that clerks and staffmembers can do their jobs quickly and efficiently. .A.
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Reason 9: We Meet Face-to-Face
All new customers meet with their dedicated account manager and project manager in a face-to-face meeting over Zoom (an online video conferencing service that doesn’t require you to download anything touse it). Your account manager is a customer advocate. It’s this person’sjoh to make sure you’re happy as a customer. The project manager also will work with you, but this person is the liaison with our technical team behind the scenes to get your website done.

Typically, we have two meetings with you. During the onboarding meeting. we work together to determine the design. style, content and layout for your site. We come prepared. We have an onboarding sheet filled out for your website so we can determine the details we need. It includes things like your domain name. email addresses, site structure and pages you might not have thought about, such as elections and FAQs.Your site will be designed to help save you time and streamline the process. For example, if you have an election page, you can let residents know how to register to vote, polling locations and dates for upcomingelections.

FAQs — or frequently asked questions — are tailored to your municipality and the questions you commonlyreceive. Those questions will include links to the important content on your website. For example, ifresidents often ask about dog licenses, you can include the information on your FAQ page and link to the form to fill out to apply for a license.Within three to seven business days, we send you a link to a staged version of your website, and we set up a time for a second face-to-face meeting. You will have a few days to look over the site before we meet. In the second meeting, we gather any needed changes and suggestions from you. We do the tweaks, edits andadjustments, so you’re happy with the new design before we make it live. It’s important to have this meetingface to face, too, to continue to build our relationship. It doesn’t stop when your design is done and your website is up. We are committed to serving you every step of the way.

Reason 10: Your Site Launches in about 2 Months!
We understand that you are busy: Busy with elections. Busy with tax payments. Busy with day-to-daycommunity management. We respect your time. This is why we built an efficient, caring process to makedesigning and launching your new municipal website a pleasant. successful collaboration. We work efficiently with you. because we only work on websites for municipalities. We don’t take on commercial websites. We are specialists in municipal web design, which means that within as little as two weeks, we can provide your municipality with a really great looking website at an affordable price.

We’ve had some websites launch under very tight deadlines, when a municipality was switching from another provider to us. for example. Bigger projects for bigger communities will take longer. It depends onhow much content you have and how quickly we can get your approval to go live. For comparison, our competitors take four to five months to design and launch a new website.

We’ve had some websites launch under very tight deadlines, when a municipality was switching from another provider to us, for example. Bigger projects for bigger communities will take onger It depends on how much content you have and how quickly we can get your approval to go live. For comparison, our competitors take four to five months to design and launch a new website.

Communicate Easiiy with Your Residents
Your new website includes a Communication Platform so you can easily stay in touch with your residents.

They can subscribe and receive notifications. Residents simply add their email address or cell phone number and choose the topics that interest them.

In the past, residents had to be proactive to find out what was happening in their municipality. They could read the newspaper, go to the town hail or find other ways to get access to agendas and minutes. Now with amunicipal website, they can look online. But they still need to go look for the information.

Our Communication Platform makes it easy for them to get the information they want without searchingfor it. They can subscribe. /
Takealookatthisexample.Your -.,. ,, ,. ‘V — L ,_,, L ‘‘ — residents can fill out a similar form and choose exactly what
information they want to receive
and how they want to get it — byemail or text. As subscribers, they Vialcan choose to subscribe only tonewsand noticesfrom parksand EEECi T rr P( YO’,’ t’!.’ TO G:CEiE rec. or maybe minutes and agendas
Ne’.Agenda & M!r!jtes P3st.rps entNr.’.s ,\ctVes P)sr;gs for the plan commission.

Cirj CouncFI Spotlight
Your residents get instant 1 Plan Conimssion News & Notices notifications (email/text) CDRA Parks & Recreation
SELECT HOW •“CO .‘qOULD LiiE TO GET NOHEO
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Your residents will get instant
notifications whenever categories
they’ve subscribed to have newitems posted. Messages are sent via email or text message, so residentsdon’t have to go to your website to read them.

SUBSCRIBE NOW
Your residents gain 100% transparencyWith the Town Web Communication Platform, your residents can gain 100% transparency into meeting discussions by elected officials. They can stay up-to-date on topics that are important to them, We post your notices on FacebookTown Web can add notifications to your Facebook page, too! It’s all included with the Communication Platform you get as a Town Web customer.

Save time with one-click unsubscribe
It’s easy for people to unsubscribe, too. Maybe a resident has moved and no longer lives in your municipality.He or she won’t want to keep receiving notices. Unsubscribing won’t take any of your time. Here’s how it works: Subscribers who receive an email have a one-click link to unsubscribe included in every email. If they decide they no longer wish to receive emails, they can click once on the link — and that’s it. [ach email has atoken ID that is returned, and they are automatically removed from the email list. It’s super because we don’t want to burden clerks with managing a list. It also saves tech support time, because it’s built into an automated system.

When text subscribers send a STOP or unsubscribe message, it goes into our support queue to remove them,and our support staff takes care of that. Again, there’s nothing for you to do to manage subscriber lists.

Our Communication Platform is effective because it reaches people where they are in the way they wish.

It’s on your website home page, in their email inbox, sent via text message and on social media, assuming they like or follow your Facebook page. That’s four easy ways for your residents to get the news and information about your community that’s important to them.

Experience “White Glove” Customer Service
Town Webs comprehensive customer support service is available to you for any technical, billing and sales questions related to your municipal website. It’s white glove” service, because we take care of everything for you.

Its easy to contact us for service and supporU We provide you with one toll-free phone number for all of your questions: 877-995-TOWN (8696). We also have one email address for support and service:support@townweb,com. You don’t need to remember or keep track of multiple ernails or phone numbers.

One number and one email will get you all the support you need for any question S
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We have you covered 24x7 with our support team. You can call us, email us or fill out a support ticket on yourwebsite. Our support stall is avaHable 24 hours a day to help answer your questions and take care of your issUes.

Our goal is to address your concern quickly and resolve it by the end of an 8-hour shift. Often, we can takecare of your tickets in 15 to 20 minutes. More complex questions or concerns may take longer, but we still aim to solve it quickly, providing same-day service.

Service and Support is “All-You-Can-Eat”
Other agencies charge you a per-incident or a per-hour fee for technical support. Not Town Web. You getunlimited technical support and training FREE with your hosting contract. Many other agencies only offer 30 minutes of support free each month. Some sell support packages that include an hour or two of tech support each month for $89/month extra! Not us.

We want you to be successful when it comes to maintaining your website. You can contact us as often as you like for tech support. There is no charge. It is truly like an ‘all-you-can-eat” meal at your favorite restaurant.

Town Web has two services and two fees. We have a web design setup fee and a web maintenance and hosting contract. We set fixed fees for a year, and our service and support is all-inclusive. Other agenciesmake more money with a billable hourly rate. We have a different philosophy as a one-stop shop with a fixedprice that’s still quite affordable and easy for municipalities to budget.

You Get Free Training and Retraining
Alter we launch your site, we provide access to training materials so you can manage your new website. Youcan watch our training videos and download PDFs that describe in detail the things you want to do. You alsocan schedule training or retraining with one of our staff members.

We WiLt Upload Files for You
We provide our municipal customers with an easy-to-use Admin section. It is extremely user-friendly--it only takes 20 seconds to post something new. However some of our municipal customers don’t wish toupload nev-i files or make new posts to their websites themselves. They email us their files, and we post it on their behalf.

Town Web is The Last Website You’ll Ever Need
We promise that TownCMS v5 will be The Last Website You’ll Ever Need. It is a comprehensive website design and hosting platform that provides you viith everything listed here.

We chose a platform that is constantly evolving so it can be updated and improved. It’s a highly customized version of WordPress. and it was built specifically for municipalitie& We designed it to solve specific problems, such as posting minutes and agendas, which is different than websites that post blogs or articles.

Our goal is to make your municipal website easy for residents to find agendas, minutes and anything else they need.

We Deliver Free Feature Upgrades and Updates
Your website gets better over time. We constantly add
newfeatures, enhancements and updates and apply
them automatically.

As technology changes and software updates, thingscan break. At Town Web, we make sure our customized software continues to work as expected. We are themechanics behind the scenes, fixing and modifying the software to maintain our municipal sites.When we make software updates, you get them included for free as long as your site is hosted by Town Web. You don’t have to wait for or request these
updates. Think about it like buying a new car If you buy a new Tesla. you get OTA -over the air — updates to thesoftware that runs your vehicle, to keep it up to date. If you buy a regular car, that’s it. What you have is whatyou bought. If anything, you might have to take your vehicle in for recall fixes. Like Tesla, our fixes are applied to everybody automatically.

Because we maintain so many municipal websites, internally, we are more scalable. We license the best software for the best user experience. Take our calendar plugin, for example. It’s pricey but it’s a very wellknown and supported plugin with additional functionality. It works great for our municipal websites. Asmaller agency with only a few websites might not buy it, but because we serve so many sites and use itacross them, we want the best and can afford to use the best.

Of course, we also keep updating your website for you. We want you to renew your hosting and maintenance package with us, so we provide optimal solutions for you. We can’t give you what we created in 2007 and expect you to pay full price. That technology doesn’t work today.

Budget Easily with Fixed Prices
The rate you pay for your Town Web website is fixed during the term of your three-year contract. After three years, any pricing increase would be a nominal amount to match any increase in inflation. • Your first year’s contract will include the cost of your website design (a one-time fee) and hosting fees.

This amount is paid in Year 1.
• The second year’s hosting fee is billed 12 months after the website goes live. This means you do not pay for hosting/maintenance/support during the Build Phase of your website. We start billing for it only after your site officially goes live.
• The third year’s hosting fee is the same amount as the second year After your initiai three-year term, you may renew your website on a year-to-year basis. Or, if you choose a three-year contract, you can look forward to another free website redesign at the end of your three-yearterm.

These fixed, steady prices make it easy to budget. We know how important that is for municipalities who work on tight budgets that are planned in advance.

We Guarantee 99.9% Uptime
We can provide a Service Level Agreement. or SLA. to guarantee your hosting uptime.

Daily Site Backups Are Stored Safely
Every municipal website gets full daily backups that are stored in a different location from our primary servers. Never worry about having your site go down again. If your website goes down for unexpectedreasons, we can restore it in a short time.

If a disaster strikes — a weather event, fire or power failure — and a server is fried or a website malfunctions, and we can’t fix it, we will take last night’s backup and restore it. There is no cost to you, and you don’t needto do anything. We are here to make sure your website stays online and up-to-date. Keeping daily backups on an off-site server ensures we always have a good, recent copy of your website to go back to, if disasterstrikes.

Your Website Security Is Ensured
All municipalities get a Secure Socket Layer, or SSL, so your website runs securely on HTTPS. Your website visitors will recognize your site is secure. Additionally, your Town Web website will be hack-proof, to prevent unauthorized
access.

Town Web installs software that monitors unauthorized
access to your website. We look at IP addresses to see
where the computer is located. Is it a community we know? Is it a hacker or a clerk trying to login? This software also looks for bots — automated systems that try to use “brute forc& attacks to get in. Th.s kind of system will try many passwords in a fast and automated way.

If too many login attempts are made too quickly, our
system will freeze the account for a set number of minutes. If the behavior continues, the system will lock the account, and Town Web staff will need to unlock it and send you a password reset link.

Our website logins require an alphanumeric password -containing both letters and numbers or symbols — not just a dictionary word. The software will block access after a certain number of repeated attempts with incorrect passwords, usernames or both. We hope to catch the bad guys without locking you out. If you only got a couple tries before being locked out, that would be frustrating. Most of us forget a password from time to time, so we try several until we figure out the right one. If the login attempts look like human behavior, then we’ll give a few extra tries.

Don’t worry, though. If you are locked out. get in touch with Town Web, and we’ll physically reset your password and give the new one to you so only you will know it, Be ADA 508 CompLiant
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Town Web municipal websites are ADA, or Americans with Disabilities Act, 508 compliant, which means people of all abilities will have access to the content and files on your website, For example, to serve people with:

Limited visual abilities
• Allow site to be navigated easily with a screen reader • Make images’ readable” using alt text• Allow font size to be increased without breaking site Limited physical abilities
• Allow site to be navigated with just a keyboard or just a mouse • Use large buttons with large clickable areas
Limited hearing abilities
• Embed subtitles on any videos
Limited cognitive abilities
• Use a simpie layout
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• Make the flow go in one direction
Enjoy Mobie-Friendy Web Design
We design our websites to be 100% mobile responsive for both OS and Android. Between 20% and 50% ofdaily visitors to municipal websites use mobile devices. We make sure your website looks great for all visitors on all devices.

Post Emergency Merts
When you have an urgent message or notication, it will be displayed prominently on your homepage. It also will be sent to all subscribers via email or text message and posted to your Facebook page.

Provide Instant Notifications for Subscribers
People who subscribe to your website can get instant notification via email and/or text message.

The message content links directly to the posted notice.

Subscribers can unsubscribe with one click whenever they want.

Rely on Easy-to-Use 24x’7 Technical Support
We offer our customers 24x7 technical support at no extra charge. We make it easy and convenient for you to contact us for support. You can call us toll-free, email or send a chat message through Facebook or your Admin area on your website.

Get a New Website Every Three Years
We will redesign your website every three years, so it always stays fresh and up-to-date for your residents and visitors. It’s essentially a free new website every three years.

Several months before the end of your three-year contract, we will get in touch to schedule a face-to-face meeting on Zoom to talk about your website redesign.

This will be a similar process to the one we go through for your initial website design, but it’s not quite as indepth. We want your ideas and to talk about what you like and what you’re hearing from residents, Our discussion list includes:

Thiswill be a similar process to the one we go through for your initial website design, but it’s not quite as indepth. We want your ideas and to talk about what you like and what you’re hearing from residents, Our discussion list includes:
• New photos and logos
• A new design theme and color scheme
• Pages to add or delete
• Updates to the FAQs and community website links
• Recurring calendar events to add or delete
• Facebook linked posting
• Branded emails
Once we’ve made the proposed changes, you’ll have a chance to preview the new, redesigned site and make suggestions for edits and tweaks. When it’s approved, you’ll have a fresh, new website! Stand Out with Added Features like Community Promotional Videos Town Web Design LLC now offers a new add-on feature to promote your community on your website.

Community promotional videos are a unique way to share your community’s best features. You can use promotional videos to promote tourism, attract new residents and draw new businesses to your community or industrial parks.

Some of our municipal clients like the Village of Cassvillehave enjoyed beautiful videos, professionally filmed and edited, which they use on their websites. Other clients have incorporated drone video footage onto their websites, and it looks great. Viewers like videos, and this is a fantastic marketing tool! If you are looking to attract tourism, new residents or new businesses, consider creating a community promotional video- This add-on feature vill be tailored to your community speciñcaily to meet your needs.

Ask us today for more information to see how it can benefit your community!

OUR TEAM OF SPECIALISTS IS HERE TO HELP
We are dedicated to your success
We are dedicated to your success, and it shows, based on our staff. Nearly half of our team members are focused solely on support. There is no other municipal web design company that puts as much emphasis on customer support than Town Web. As a new municipal customer you receive ‘white glove’ service and 24x7 support from our team!
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Dustin Overbeck,President
Liz Swenson,
General Manager
Benjy Stauffer
Client Solutions Manager
Jerrica Wagner,Senior Project Manager
Atanas PrchevTechnical Writer
Miranda Roberts,
Support & Training
Flor Faustino,
Support
Angi Stanescu
Marketing Coordinator
14 Cristina Ducusin, Ivan Cvetkovic,
Operations CTO
Sample Design Portfolio
These are some examples of websites that we’ve launched. Take a look and see our work in action. Your new website could look and function just like thes& To see more, visit: httus//wwwtownwch.cou nortfoio
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City of Glen Cove, New York
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Town of Vernon, Vermont
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Elite Web Design (Optional)
Municipalities that want a 100% unique and 100% custom design can chooseour optional Elite Package.

Town Web can offer the City of Avalon a Elite Design Package as an optional upgrade to your new website design project. This is meant for municipalities that want something truly unique with a spectaculardesign.

Together, we would go through a formal and thorough design and branding process. • We start with a formal kick-off and branding meeting via Zoom. • We discuss in detail similar sites you like inside the municipal web design industry and talk about current and upcoming industry best practices and trends. • Come prepared with your committees thoughts, ideas and goals for your municipality’s long-range plans. We will discuss in detail the ultimate goal and vision you have for your website. • About a week after we meet, we will deliver three high-fidelity mockups.

High-Fidelity Mockups
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Your committee will have an opportunity to
select which of the three homepage designs you
like best.

We will incorporate the ideas, photographs.
colors and typography thatwas discussed in the
branding interview.

This file will be “pixel-perfect7 This means that
what you see in the high-fidelity mockup will be
exactly what you will see when the site launches
(barring any design changes).

You get five (5) rounds of small design changes to
make your homepage Inok perfect. We work on
the design, layout, typography and colors to
ensure a beautiful design.

The example to the right is the high-fidelity
mockup design we created for one of our Elite
projects.

Once a mockup is approved, we design a custom
WordPress theme based on the design.

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Custom Wordpress Themes
We hand over the high-fidelity files to our development team. They will slice the design into the elements needed to create a custom WordPress theme.

The theme will be designed with several break points. These break points are markers of how the site will look when scaled down for tablet devices and mobile phones. Each break point will consider these different mobile devices held in different ways (vertical and horizontal). This means you’ll get a theme design that encompasses all variations of a user’s experience.

Additionally, internal pages will be designed based on the homepage style. Generally, these inside pagesshare the same top navigation menu, background style and portions of the page footer We do theme-testing to make sure the design works across all platforms, devices and browser types..

Town Web Services are
American Rescue Plan Act
(ARPA) Approved!
Recently, we retained the services of a reputable law firm that works closely with local governments. They have done comprehensive and thorough research and have determined that the services that Town Web Design, LLC provides can be paid for by ARPA funding.

Is the local government purchase of Internet website services from Town Web Design. LLC (Town Web”) an eligible expenditure under the American Rescue Plan Act, Coronavirus State and Local Fiscal Recovery Funds (“ARPA”)? 1,2
Yes. ARPA provides at least two methods for the services provided by Town Web to be eligible expenditures under ARPA.

1. Resoonding to the public health emereency or its neRative economic impacts;Is the purchase of technical assistance by a local government intended to mitigate the spread of COVID-19 and/or its economic impacts an eligible expenditure under ARPA? YESTechnical assistance is the process of providing targeted support to an organization with a need or problem.

Local governments are organizations; COVID-19 is a problem; increased Internet utility mitigates the spread of the problem and its ill effects for small businesses, nonprofits, households, and impacted industries. Town Web is offering to provide the technical assistance necessary for the increased Internetutility.

Lfrovidinp Government Services:

Local governments may use funds for the provision of government services in general. however, in this casefunds may be used only to the extent of the reduction in revenue experienced due to the COVID- 19 public health emergency. Spending within this budget could be on virtually any local government services toinclude Town Web services, whether or not a local government already has such services.

Do I have to return unused funds?
Yes.anyunusedfundswill havetobereturnedtotheTreasury.

Can I pay for future hosting/maintenance/support services? Yes, Town Web’s services can be paid through December 31st, 2026.

What are the ARPA reporting requirements?
The local government is recommended to keep any pertinent records and to adopt a specific resolution of support for the eligibility that contains the relevant facts, the analysis, and the determination of the localgovernment. This purpose category will be subject to “enhanced” reporting requirements to verify eligibility. It is important to create a strong record.

For a copy of the full memorandum, please send us an email and we will provide the full document for you to share with your board.

There are many different Pjpes of local governments and they must operate according to the laws of their particular type andstatejurisdiction.Theremore, individual localgovernmentsshouldstill consult withtheirmunicipal attorneyregarding theproper

APPROVED
i,nplemontation oFARPA spending
Branded Emails (Optional)
Add an email program, and Town Web can be your one-stop shop for all your IT needs. We offer different branded email addresses and emaU service.

You can choose Microsoft Office 365 (with or without desktop Microsoft Office applications) or Enterprise Ernails. You can add email archiving to either plan to ensure your organization is compliant with emailretention requirements.

Microsoft Office 365 Plans
Business Essential comes with email address and online versions of Word! Excel and PowerPoint. BusinessPremium also includes desktop versions of Microsoft Office.

MICROSOFT BUSINESS ESSENTIALS BUSINESS PREMIUM
OFFICE 365 PLANS
Description Exchange email, instant AU. the features of Business messaging, SharePoint & Essentials, plus Office suite
Office Online
Cost $11/mo per user $19/mo per user
Office Online Yes Yes
Use Word, Excel and PowerPoint as
online versions (through your
browser)
Of’fce Applmu;3Lions No
Install MS Off ce on up to 5 PCs/ I
Macs. 5 tablets and 5 phones per
user
Exchange Email Storage 50GB per Mailbox 50 GB per Mailbox Enjoy business-class email,
contacts and calendar
Email Aichvrmq $3.25/mo per user $3.25/mo per user
Unlimited, enterprise-class email
storage and retention
Enterprise Emails (Powered by Rackspace)
Enterprise Emails are less expensive but still very robust, offering 25GB mailboxes that allow 50MB attachments. Emails can be setup for computer/laptop, mobile devices and web-based email. EnterpriseEmails is solely an email program.

An email archive also is available, which gives you unlimited storage and provides compliance with email retention requirements.

ENTERPRISE EMAIL ENTERPRISE EMAIL

ADDRESSES
Description E&mprise l. hosted ernaU
54-Er/ce. flr.lucEj OP.:\ [P
Cost For 1 emaiL address: $5/mo ($60/yr total)
The cost is based on total amount For 2 emaiL addresses: 53.75/mo (590/yr totaL) of users (not a stepped amount). For 3 emaiLs: $2.77/mo ($100/yr totat) each additional email: + $2.77/mo 1÷ $33.33/yr)
Enail Storac 25GB per MaiLbox
50 MB attachments
Archivm’j +5325/mo per user
Unlimited, enterprise-class email
storage and retention
Notes About Email. Service & Billing
Email programs can be billed separately from the annual web hosting, if needed. Municipalities typically will pre-pay for a full year of email service with one or two email accounts. When municipalities have moreaccounts, they typically pay for it monthly with a credit card.

If you already have Oft ce 365 or branded emails with another provider, and you wish to stay with them, no problem! You can keep your service uninterrupted, even when we design and host your new website.

DIGITIZING CITIZEN SERVICES FOR

CITY OF AVALON
HeyLicenses: WorkflowManagement of Forms
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HeyGov Chat: Online
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Coming Soar,
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City of Avalon Web Design price quote
Description Price Qty Price
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Norrnat price is $4,399.

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CITY OF AVALON CITY COUNCIL
MEETING DATE: April 4, 2022 ADENDA ITEM:
_______
ORIGINATING DEP: Planning CITY MANAGER:
_______
PREPARED BY: Susanna Gutierrez, Assistant Planner
SUBJECT: Approval of Encroachment Permit for frontage improvements at 209 Beacon Street
RECOMMENDED ACTION(S): Approve encroachment permit for frontage improvements at 209 Beacon and authorize City Staff to negotiate with the property owners to determine the amounts of the required bond and liability insurance.

REPORT SUMMARY: The applicant, owner Sue Rikalo, in conjunction with neighboring property owner at 215 Beacon, is requesting approval of a Site Plan (companion application) to allow the remodel of an existing portion of publicly owned property fronting 209 Beacon Street in the High Density Residential zone. The scope of work includes alterations to accessory/landscaping structures currently located within the City right of way, which will also require approval of an Encroachment from City Council. The project is in the Coastal Zone and is exempt from
a Coastal Development Permit (“CDP”) according to Municipal Code section 9-

8.102(b)(2), as well as outside of the 300’ appealable zone. The project is Categorically Exempt under Section 15301 of the State CEQA Guidelines — Existing Facilities.

Planning Commission Review
— Site Plan Approval:

The project also requires site plan approval as the necessity of an Encroachment permit disqualifies it as a “minor renovation” as defined in the municipal code. The item was brought before the City of Avalon Planning Commission ata regularly scheduled meeting on March 16, 2022 (PC #2787), approved, and found exempt from CEQA as well as a CDP.

Encroachment:

All major encroachments, including any encroachments for “permanent structures above, on or beneath the surface” require approval by the City Council (AMC § 4-9.105(a)). Upon staff discussion, it was determined that the property owner must first receive approval of the site plan, following with an encroachment permit, as the proposal involves work completely within a portion of the publicly owned street Beacon. Once approved by the Planning Commission, the Council would be able to make the necessary findings in AMC Section 4-9.106 to authorize the proposed improvements involved in the site plan review. • Historical Records of Encroachments
Staff recently conducted
a full review of the City’s records regarding the historical decisions and status of encroachments in the area (indicated in Figure 1 below) Of note, many of the permits previously approved and issued have since expired and, in many cases, no records exist requiring adding the City as an additional insured to the property owner’s insurancepolicy.

Figure 1. (Listed by order of address)
Address APN Request PC Hearing Status Conditions/Notes
201 E Whittley Ave. 7480-027-004 amended encroachment to 3/16/22 Approved Standard COA make frontageimprovements
2 344 Whittley Ave. 7480-028-028 I.eeching drains (below 9/17/1981 Approved Agreement recorded grade) and clean outs
(drainage structure)
3 344 Whittley Ave. 7480-028-028 amended encroachment to 12/21/1993 Approved 5-year term (now make improvements to expired) and $500,000rear retaining wall security bond 352 Whittley Ave. 7480-028-029 utilize one-half or 7.5 feet 6/27/2012 Approved Encroachment limited to of the drainage easement wooden garden beds or
(Letter dated 06/27/2012 landscaping. Noby CM Steve Hoefs - no permanent (concrete or other documentation cinderblock) structureexists) are allowed. In exchange, property
owner is responsible for
trimming of foliage and
keeping drainagechannel clear of debriswithin encroachmentarea No formal
encroachment permit
4 361 E Whittley Ave. 7480-028-018 Existing house outside 8/16/2005 Approved with Add City to oroperty line at Bonita Way conditions Homeowner’s insurance Easement Permit expired after 10
years (2015)
5 365 E Whittley Ave. 7480-028-022 Creation of a parking space 7/31/1986 Recommend N/A to an existing residence approval when
[front of house) and forwarded toreplace existing retaining the City Council walls on 8/26/86
6 365 E Whittley Ave. 7480-028-022 Walkway improvement and 10/14/1976 Approved N/A replace existing roof
7 365 E Whittley Ave. 7480-028-022 Add a sundeck to west, 5/29/1980 Denied Staff recommended extend existing balcony to denial of anthe north encroachment permit in to the spur off of BonitaWay due to congestionconcerns
8 371 E Whittley Ave. 7480-028-023 Construct a 32’xS’ second 12/17/1985 Approved with City Council approved story deck that extends conditions encroachment with
over City alleyway by 1’ on condition that noone end and 36” on the portion of the deckopposite end. The foundation is placed onstructure will be 16’ above the City alleyway (asground level, recommended by the Planning Commission)
9 373 E Whittley Ave. 7480-028-024 Enlarge an existing porch 6/3/1998 Administratively N/A by 64 sq. ft. approved
2 U
14 385 E Whittley Ave.

Administratively
approvedDenied
Encroachment limited tol
wooden garden beds or
landscaping. No permanent (concrete or cinderblock) structure are allowed. Inexchange, propertyowner is responsible for trimming of foliage and
keeping drainage
channel clear of debriswithin encroachmentarea
a) If at any time in the
future a Jacuzzi is built
on the property, the variance or easement
will be cancelled
immediatelyb) Construction not beallowed to start until January 1, 1984
Recommendations:Given the historical precedent by previous governing boards to approve the majority ofencroachment applications, City Staff recommends Council approve the encroachment permitand authorize City Staff to negotiate with the property owners to determine the amounts of the required bond and liability insurance for reasons aforementioned earlier in the report, and keep appropriate records of said issuance.

Approved
No formal
encroachment permit
N/A
10 373 E Whittley Ave. 7480-028-024 Utilize one-half or 7.5 feet 6/27/2012 of the drainage easement(Letter dated 06/27/2012by CM Steve Hoefs -noother documentationexists) 11 381 F Whittley Ave. 7480-028-046 Add deck between existing 5/6/1991 dwelling structure and
existing concrete block wall
12 385 E Whittley Ave. 7480-028-046 Add 133 sq. ft. wooden 12/8/1999 deck for storage, gardening
tools, and outdoor items toan existing single family
residenceEncroachment request for7 feet into 15 foot City Easement, The existing
structure has a previouslyapproved 50 ft. wide deck
that encroaches into the
. City easement by 5 ft.
13 38SF Whittley Ave. 7480-028-046 variance for a balcony on 5/31/1979 the rear of the building
7480-028-046 variance and 8/25/1983
encroachment permit for a
balcony extending 5 feet
from the rear of the
structure into the public
right of ways airspace
15 385 E Whittley Ave. 7480-028-046 Appeal of 8/25/83 PC 9/20/1983 denial of request to build a5-foot balcony over City
alley easement
DeniedDenied
Approved withconditions
N/AN/A
3 Pursuant to AMC § 4-9.106, the findings necessary for the City Council to approve the encroachment permits for the 2015 and 2018 applications are listed below:
a. The encroachment use is necessary or desirable;
The proposed project complies with all the development standards for the Fligh Density Residential zone and provides additional off-street parking open to the general public. A varianceis not required for the scope of work as nonc of the planned improvements contribute to anynonconformance within the front property setback. and staff has confinned that the entire prolect is fully within the public Right of Way, necessitating a City Council-approved encroachment permit. The design upgrades are calculated by a licensed Civil Engineer and are intended to havea minimal visual impact on the existing area. utilizing like-for-like repLacement where possiblewhile also stabilizing and reinforcing the hillside. b. The encroachment use does not create a substantial adverse impact on persons or property;
The project involves an existing duplex in the High Density Residential zone and a portion of an undeveloped public street. The proposed changes will mitigate public safety risksby removing and replacing (much in-kind) the existing informal improvements that exist within the City right of way, which is essential in preserving the accessibility of the heavily sloped area. The scope of work does not include the addition of any traffic lanes and willprovide for safer, continuous vehicle access as well as off street public parking, universally benefitting property owners along Beacon.
c, The encroachment use does not adversely affect the public health, welfare and safety; The required bond/liability insurance where none previously existing will mitigate the potential adverse effects of the propertys historical use of this space. As discussed, the proposed changes will promote public health and safety by removing and replacing theexisting deteriorated improve access to motorists on Beacon, while also benefittingpedestrians that utilize the Burma Trail. This agreement would formalize the respectiveproperty owners’ maintenance/use of this area, which was never previously established and done at the discretion of the residence. Off street parking will also be incorporated.

Below are the proposed terms and conditions for the encroachment permit. Staff isrecommending a term of five (5) years, at which time the permit may be renewed upon requestby the permittee to the City Manager and verification of compliance with the following conditions of approval:

1. Permittee agrees to surrender said permit and to remove any structure constructed within the encroachment area upon thirty (30) days’ written notice by the City of Avalon. Permittee acknowledges that this permit is revocable in the sole discretion of the City of Avalon.

2. Permittee agrees to hold the City harmless and indemnify the City from all damages, claims, actions and proceedings arising from or related to the encroachment area and any 4 improvement constructed pursuant to the grant of this permit, and to bear all judgements, costs, including attorney’s fees relating thereto.

3. Permittee agrees to procure at his own cost and to maintain in force throughout the term of the permit, a
Dollar security bond guaranteeing Permittee’s obligation to remove the encroachments as provided herein, and General Liability insurance coverage in the amount of
Dollars insuring against the matters set forth in Paragraph 2 above and naming the City as an additional insured.

4. No improvements other than those approved by the Avalon City Council shall be constructed on the encroachment area. The improvements shall be constructed of materials identical, tothe extent reasonably possible, to those used in the Burma Trail, including but not limited to, railings and base materials.

5. No furniture, plants, trash cans, storage or any other structure other than an access walk way or parking pad shall be placed or allowed to be placed by Permittee within the encroachment area.

6. Permittee shall complete all improvements for the access way on or before April 4th, 2023.

7. Applicant shall execute a recordable covenant running with the land, in a form approved by the City Attorney, which: (a) surrenders possession of the encroachment structure, releasingthe City from all claims in the event that the City determines to widen or improve the street, alley, parkway, or other public place where the encroachment is located; and (b) indemnifies, defends and holds the City harmless from all liability and damages and from costs of suit, including attorney fees, arising from the encroachment or the permit. (AMC § 4-9.1O7) Applicant shall record the covenant with the County Recorder once the document is fully executed.

8. Unless waived by the City Manager, applicant shall post and maintain for the term of the permit, a security bond in the amount of $ or cash equivalent.

9. Unless waived by the City Manager, applicant shall provide the City with a copy of liability insurance (combined single limit for bodily injury and/or property damage) in the amount of $____________________________ listing the City as additional insured, and shall maintain said insurance for the term of the permit.

10.Applicant shall construct and maintain all encroachment structures in accordance with the plans and specifications submitted to the City with this application and to the satisfaction of the Public Works Director and shall maintain and keep all encroachments in clean and safe condition for the term of the permit.

11. Encroachment structures shall be removed by the expiration of the permit term (after five years) or within 30 days of written notice of revocation of the permit by the City to applicant.

Applicant may apply for subsequent permit extensions, unless the permit is terminated. If applicant fails to timely remove the encroachment or fails to comply with the terms of theencroachment permit, the City may remove or cause the removal of the encroachment and applicant shall be liable for all costs incurred by the City for such action. (AMC § 4-9.110). 5 12.This approval does not grant exclusive use of the publicly owned portion of Beacon Street involved; the proposed improvements (including parking spaces), which are to be located completely within the City Right of Way, shall not interfere with the public’s use.

13. The applicant agrees to install proper signage indicating the public designation of parking as approved by the City Traffic Engineer or his designee.

GOAL ALIGNMENT: N/A
FISCAL IMPACTS: None identified.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The applicant would notbe able to upgrade the structures/landscaping within the City easement.FOLLOW UP ACTION: Implement City Council direction.

ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENT:

1. Resolution No. XX

2. PC Staff Report
6 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVALON APPROVING AN

ENCROACHMENT PERMIT TO ALLOW FRONTAGE IMPROVEMENTS WITHIN THE PUBLIC RIGHT-OF-WAY AT 209 BEACON STREET; APN 7480-030-006 WHEREAS, Section 4-9.105 of the City of Avalon Municipal Code (“AMC”) requires the City Council to approve all encroachment permit applications in which the proposed encroachment involves a permanent structure above, on or beneath the surface, would substantially interfere with the public use of the streets, or does not qualify as a minorencroachment; and WHEREAS, the Applicant, Sue Rikalo submitted an encroachment application for frontage improvements at the property at 209 Beacon in accordance with AMC Section 4-9.103; and
WHEREAS, the proposed encroachment scope of work requirements includes approval of a Site Plan from the Planning Commission; and
WHEREAS, the Planning Commission approved the Site Plan at a regularly scheduled meeting on March 16, 2022; and
WHEREAS, the project is in the Coastal Zone and is exempt from a Coastal Development Permit according to Municipal Code section 9-8.102(b)(2); and WHEREAS, the project is Categorically Exempt under Section 15301 of the State CEQA Guidelines — Existing Facilities; and
WHEREAS, the City Council may approve the encroachment permit if it finds that the encroachment is necessary or desirable, that the encroachment does not create substantially adverse impact on persons or property; and that the encroachments do not adversely affect the public health, welfare and/or safety; and
WHEREAS, any encroachment permit issued is subject to certain conditions imposed by the City Council; and
WHEREAS, such conditions include obtaining approval of all construction plans and completely restoring City property; and
WHEREAS. all encroachment permits may be revoked, with or without cause, by the City with 30 days notice.

NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AVALON DOES HEREBY FIND AS FOLLOWS:

Section 1. No adverse effects will result to persons or property as a result of the encroachment being granted.
7 Section 2. The encroachment does not adversely affect the public health, welfare, and/or safety in any way.

Section 3. The conditions established by the City (Exhibit A) are reasonably related to the impacts created by the encroachment and are necessary to protect the public’s health, safety and welfare.

Section 4. As a result of the above findings, the City Council hereby granted the applied for encroachment permit to 209 Beacon pursuant to all conditions specified orally or in writing in this Resolution.

Section 5. The following items must be submitted and approved by the City’s Planning and Public Works Departments prior to the issuance of the Encroachment Permit:
a. Approved site plan from the Planning Commission;
b. Traffic control plans for the affected streets;
c. Dewatering plan in which all water is filtered before entering the sewage system;
d. Excavation/Shoring Plan;e. Storm water runoff devices to be used; f. Backfill materials to be used;
g. Grading plans, if applicable;
h. Supports of relocations;i. Security bond in an amount to be determined by the Planning Department; and j. A copy of liability insurance listing the City as additionally insured in an amount to be determined by the Planning Department.
k. Signage Plan
Section 4, Any portions of public property disturbed by the improvement will be promptly restored to as good a condition or better as existed prior to the installation.

Specifically;
a. Asphalt areas must be repaved completely;b. Any traffic markings will be repainted; c. Sidewalks, planters, and all other improvements must be replaced to the nearest construction joint;
d. All debris must be hauled away; site must be completely clean.

Section 5. The City may revoke this permit with our without cause by providing 30 days’ notice.

Section 6. The encroachment use is necessary or desirable.

PASSED, APPROVED AND ADOPTED on this 41h day of April, 2022 by the following vote:

AYES;
NOES:
8 ABSENT:

ABSTAIN:

Ann H. Marshall, Mayor
ATTEST:

Gabrielle Morones, Deputy City Clerk/Senior Administrative Assistant 9 Exhibit A: Conditions of Approval

1. Permitte agrees to surrender said permit and to remove any structure constructed within the encroachment area upon thirty (30) days’ written notice by the City of Avalon. Permittee acknowledges that this permit is revocable in the sole discretion of the City of Avalon.

2. Permittee agrees to hold the City harmless and indemnify the City from all damages, claims, actions and proceedings arising from or related to the encroachment area and any improvement constructed pursuant to the grant of this permit, and to bear all judgements, costs, including attorney’s fees relating thereto.

3. Permittee agrees to procure at his own cost and to maintain in force throughout the term of the permit, a Dollar security bond guaranteeing Permittee’s obligation to remove the encroachments as provided herein, and General Liability insurance coverage in the amount of
Dollars insuring against the matters set forth in Paragraph 2 above and naming the City as an additional insured.

4. No improvements other than those approved by the Avalon City Council shall be constructed on the encroachment area. The improvements shall be constructed of materials identical, to the extent reasonably possible, to those used in the Burma Trail, including but not limited to, railings and base materials.

5. No furniture, plants, trash cans, storage or any other structure other than an access walk way or parking pad shall be placed or allowed to be placed by Permittee within the encroachment area.

6. Permittee shall complete all improvements for the access way on or before April 4th. 2023.

7. Applicant shall execute a recordable covenant running with the land, in a form approved by the City Attorney, which: (a) surrenders possession of the encroachment structure, releasing the City from all claims in the event that the City determines to widen or improve the street, alley, parkway, or other public place where the encroachment is located; and (b) indemnifies, defends and holds the City harmless from all liability and damages and from costs of suit, including attorney fees, arising from the encroachment or the permit. (AMC § 4-9.107). Applicant shall record the covenant with the County Recorder once the document is fully executed.

8. Unless waived by the City Manager, applicant shall post and maintain for the term of the permit, a security bond in the amount of $ or cash equivalent.

9. Unless waived by the City Manager, applicant shall provide the City with a copy of liability insurance (combined single limit for bodily injury and/or property damage) in the amount of $__________________________ listing the City as additional insured, and shall maintain said insurance for the term of the permit.

10. Applicant shall construct and maintain all encroachment structures in accordance with the plans and specifications submitted to the City with this application and to the satisfaction of the Public Works Director and shall maintain and keep all encroachments in clean and safe 10 condition for the term of the permit.

11. Encroachment structures shall be removed by the expiration of the permit term (after five years) or within 30 days of written notice of revocation of the permit by the City to applicant.

Applicant may apply for subsequent permit extensions, unless the permit is terminated. If applicant fails to timely remove the encroachment or fails to comply with the terms of theencroachment permit, the City may remove or cause the removal of the encroachment andapplicant shall be liable for all costs incurred by the City for such action. (AMC § 4-9.110).

12.This approval does not grant exclusive use of the publicly owned portion of Beacon Street involved; the proposed improvements (including parking spaces)! which are to be located completely within the City Right of Way, should not interfere with the public’s use.

13.The applicant agrees to install proper signage indicating the public designation of parking as approved by the City Traffic Engineer or his designee.
ii

AVALON PLANNING COMMISSION
STAFF REPORT -PC# 2787
Wednesday, March 16, 2022
Item No. 2 — General Business
Application File: Site Plan
Submitted by: Susanna Gutierrez. Assistant Planner
Project Title: Request for approval oF a Site Plan (Section 9-8.20 I et seq. of the AvalonMunicipal Code (“A\IC”)) for frontage improvelnenis associated with an existing multi—family delIing. categorically exempt from environmental review under Section 15301 of the State CEQA Guidelines— Existing Facilities.

Ow ncr/Applicant:Companion Application:

Filing Date:Location of Project:

APN:PC #:

Sue RikaloEncroachment Permit (City Council)
02/23/2022209 Beacon Street7480-030-006
2787
Zotie: High Density Residential

BACKGROUND
Project Description:A Public I-Tearing and consideration of a Resolution for Setback Variance and Site Plan approvalto allow the remodel of an existing portion of property within the City right of way and required front setback located at 201 East Whittley. subject to Planning Commission review and City Council approval in the High Density Residential zone. The project is in the Coastal Zone andstaff is recommending the Commission find the action exempt from a Coastal Development Pemiit according to Municipal Code section 9-8.102(b)(2). The project is Categorically Exempt under Section 15301 of the State CEQA Guidelines — Existing Facilities, involving existinghighways and streets, sidewalks and similar facilities pursuant to subdivision (c).The project sitc involves a portion of the City right of way. including what is commonly referredto as the Burma trail” adjacent to a privately owned, regularly shaped parcel located at 215 Beacon Street. The street. which is technically 60 feet wide, was never fully completed in order to connect to East Whittley. Instead the road starts to curve approximately 200 feet from its intersection with Metropole Avenue. eventually feeding into Calle de So!. This leaves approximately 100 additional feet of City right of way unimproved and inaccessible to vehicular traffic along Beacon from its intersection with Calle de So! to East Whittley. much of which has been informally maintained by adjacent property owners.

The applicant, owner Sue Rikalo (assisted by
Licensed Civil Engineer Tim Canby and
neighbor O!ov Nasiel) is requesting theapproval of a Site Plan for the follovingscope of work from the application materials(Attachment 2):

These plans are to shoii’ the proposed /hr loner
bzu’ina trail widening/or autoette access and of/
street parking located at city property on beaconstreet and ca/Ic c/c sol. this portion of beaconstreet is known as ‘burma trail. The piupose of these improvements is to provide sufficient ii’idt/i
and capacity to accommodate a “autoette” size
vehicle to better se/ic the Rio loner residencesthat czoi’entlj’ to not have street access for vehicles. The proposed project i’ill allow autoette/goifcart access to inn/tip/c properties ii’hi/e improving parking conchtions and emergency response for Beacon Street. Ijooden retaining ira//s with pipes are seen in the photo. These have/ailed 77ius, it is necessary to remechate this condition to prevent erosion and control rain runoff Pi’oposec/ retaining walls to retain the soil, plus provide a suitable platform/or parking ore showii on the plan overlaid on the topo. All work in this area appears to he o the C’iti’ street (‘amino del Sol. 7/ic existing pathway will he it’idened to make a 6—/hot—wide clear path of travel /hrvehicles. The street sic/c naIl ainl railing n’ill he protected and not disturbed. 7he existing affected ii’allorai’ will he taken up and preserved. The grade it’ill be evened, and ciob adc/ec/ where needed. The uphill sic/ciL’ill he ii’ic/cned, and ci wall he rebuilt ii’ith same rock/loin ii’all reuiovec/ in/hr widening. The roadway will match the existing grades. There ni/I he /70 exclusive parking hi’ the Owners on Citi’ Proper/i’ exceptwhere an encroachment periiut a/lou’s.

GENERALS PLAN, LAND USE. AND ZONENG COMPLIANCE
Annual Growth Policy:

Staff recommends that the Planning Commission make the finding as required by the 2022 Growth Policy that the proposed frontage improvements will not have any growth inducing effect and does not create the need for additional employees, thus the project is allowed by the 2022Growth Policy. As residential use intensity is measured by dwelling units/acre, and the existing density is not changing, there should be no change in intensity. The growth policy provides that new development will onl be permitted for the following classes of projects and almost all require confirmation from Southern California Edison Conipan (“5Cr) that adequate freshs iter is available:
• The repair. in-kind replacement. remodeling or enlargement of existing commercial and residential structures, subject to specified conditions:

Site Plan:

The project requires site plan approval as the companion Encroachment permit application to beconsidered by the City Council disqualifies it as a “minor renovation” as defined in the municipal code, necessitating Planning Commission review (no public hearing required). AMC Section 9-

8.203 requires that the Site Plan be approved based upon the following factors and principles.

These factors and corresponding explanations are below:
(‘0 Even’ ase, development u/land and application u/dc i’elopnient standards shall take place in compliance wit/i all applicable provisions of this title. The proposed project complies with all the development standards for the High Density Residential zone and provides additional off-street parking open to the general public. A variance is notrequired for the scope of work as none of the planned improvements contribute to any nonconformance within the front property setback, and staff has confirmed that the entireproject is Fully within the public Right of \Vav. necessitating a City Council-approved encroachment permit.

The design upgrades are calculated by a licensed Civil Engineer and are intended to havea minimal visual impact on the existing area, utilizing like—for—like replacement where possible while also stabilizing and reinforcing the hillside. (h,) Even’ rise, development ofland and application of development standanttc v/tall be considered on the basis oft/ic suitahilitr of’the site for the particular use or development in—ten fled, and the total (IC i’elopment, in cIa ding the application of prescribed development .ctandartivvhall be so arranged as to avoid traffic congestion, insure the protection of public health, saJën and general t’elJiire, prevent adverse effects- on neighboring properti’ and slits/I be in genei’al accord n/tb till elements of the General Plan. The project involves an existing duplex in the High Density Residential zone and a portion ofan undeveloped public street. The proposed changes will mitigate public safety risks by removing and replacing (much in—kind) the existing informal improvements that exist within the City right of way. which is essential in preserving the accessibility of the heavily sloped area. The scope of work does not include the addition of any traffic lanes and will provide for safer. continuous vehicle access as well as off street public parking. universally benefitting property owners along Beacon.
(t) Every use, development of land, application of development standards shall be considered on the basis of suitable and functional development design. but is notintended that such approval be interpreted to require a particular stile or type ofarchitecture. Application materials indicate that the proposed improvements areconsistent with the existing character of this area, and will be reutilizing any original material to he removed dttring the stabilizationividening of the Burma Trail.

Encroachment Permit:

The City Council is tentatively scheduled to review the Encroachment Permit at a regularly scheduled meeting on April 5. 2022. The decision of the City Council will determine whether the proposed encroachment wilt be authorized. dependent on the Commission’s site plan approval of’ the work being done within the right of way as described in this report. To clarify, Cityprecedent does not typically allow for the exclusive use of parking spaces constructed within thcright ofway with the issuance of an Encroachment permit. to be determined by Council.

ENVIRONMENTAL DETERMINATION
CEQA:The proposed project is Categorically Exempt under Section 15301 — Existing Facilities:
(c) Existing highways and streets, sidewalks. gLitters. bicycle and pedestrian trails, andsimilar facilities (this includes road grading for the purpose of public safet , and other alterations such as the addition of bicycle facilities. including hut not limited to bicycle parking. bicycle—share facilities and bicycle lanes, transit improvements such as bus lanes.pedestrian crossings. street trees. and other siiniiar alterations that do not create additional automobile lanes).

Coastal Development:All projects within the City of Aalon are located in theCoastal Zone. Under AMC 9-8.103(h). the PlanningCommission must determine whether the project is within the 300 foot appealable seaward area boundary. Based on the appealable area map excerpt included, it is statEsrecommendation that the Planning Commission make the finding that the project is not within the 300 foot
appealable zone. Additionally staff believes the project to he exempt from a Coastal Development Permit according
to Municipal Code section 9-8.102(hH2). as an“improvement to an existing structure other than a single— family dwelling or public works facility” that does not fall into the six subcategories of “involving a risk of adverse environment effect,” codified below:
“Application. In addition to any other permits or approvals required by the City, a coastal de\ elopment permit shall be required prior to commencement of anx development in the (‘itv,except:
h) Deelopments determined to be excluded from the coastal permit requirements as established in Division 20. 30610 of the Public Resources Code. as set forth helox:
• Improvements to existing structures other than single—family dwellings or public works facilities except those types of improvements which involve a risk of adverse environmental effect or adversely affect public access. defined to be:

I. Improvements to any structure on a beach, stream or seaward of’ the mean high tide line.
ii. Any significant alteration of land forms, including remoal or placement of vegetation, on a beach or within 100 feet of the edge of a coastal bluffor stream:
iii. The expansion or constrtiction of water wells or septic systems:
iv. On property located between the sea and the first public road paralleling the sea or within 30 feet of the in land extent of any beach or of the mean high tide of the sea where there is no beach, whichever is the greatest distance, improvement that would result in... [not relevant] v. Any improvement to a structure which changes the intensity of use of the strticture:
vi. Any improvement niade pursuant to a conversion of an existing structure from a multiple unit rental use or visitor—serving commercial use to a useinvolving a fee ownership or long-term leasehold including, but not limited to, a condominium conversion, stock cooperative conversion, ormotel/hotel time sharing conversion.”

RECOMMENDATIONS
Staff recommends the Planning Commission adopt Resolution No. 22—07 Attachi,,enl I). which will:

Find the project exempt from environmental review in accordance with the Califiwnia En ironmental Qtiality Act (“CEQA”) Section 15301 — Existing Facilities(c). 2 That the Planning Commission adopts the findings to support exemption from a Coastal Development Permit including the finding that the project location is not within the 300foot appealable zone. 3 Approve the proposed site plan with all applicable entitlements incorporated.

4. Find the application is allowed under the 2022 Growth Policy.

ATTACHMENTS:

I. PC Resoltition 22-07

2. Application Materials
Attachment 1: PC Resolution 22-07
*To be posted under separate cover*
Attachment 2: Anolintirni Materials 0 ORIGINAL
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AUTOETTE ACCESS TO

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0(50Mb DR000NI.LIH PROPOSAL FOR BEACON STREEt ALON, CA 90704 - TMIAT,P;E;,=TcTLs SHOWN Two TITLE PROPOSED PLAN - l?,flL2r’P3 NOTES:

THE LOCATION OE THE 209 rock wall will be moved back enough to pork on auloolte parallel to existing walkway, hut no tar Itier thor, the 2nd pier plank loyal. The pine tree & big St Catherine’ s I not lo he disturbed. Space created will allow vehicle back up rr’orn to back into 215 front area next to picket fence to facilitate making a turn to drive bock down. The encroachment in front of 215 property will be split level, ond probably provide room for 3 auloettes on that loyal. The photo on this stit-!nts provides guidance to this description.

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MARY STEIN & S. SUE RIKALO

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LOWER ELR’44 TRA. W 3EiII2 COR AL:TOET:E ACOESS AI:E Qrr_STREE PARKiNO nI’s,kdar9
PESO etwec Let — SI-Ow ,,r yfioPCcc: ‘CC mere w.euA rea,c wrrs ‘0 r2e ,s;ncr:nc unsS AN’ Crr_c:ucrn ruts NC LOC u—LorDly ye no rn Cl 9F*CC, 0 lFEC CAL-c Or CCC T’IS ‘20’ 2% Dr 0C400•_ cr922’ IS <-ceo cs ‘P,OC’n ‘90 C :hy p_reCSF Or, Sel’.’tc’.’S 000 uywr S,rrlOl’rul ‘00Th 150, cuu-A-’’murccuoooInox,Icr’’e size v[’t,;lr -D er1re srtur 09’ 0usD icnert urn i9oCrn c_SO c,,00rsS_n 90 NoD—we S’’OC woccot roe olD_rOfl 2- lI-SC OCOO500 scow —It EOOTIjC 0)-cD )s,-,C’h-’h woe eejajner ‘C CsrIuopDvcIlcr.’S Pee_FOP )r,s ZCSCPI°T 7%
I. Bac_ra_’d beneen SDredI’uns ir,DdunecSWa’ec,on eeaca’S’ree isBOTeeeeiac beletee’ Meropole aeoENhl.ey is b0’eel cia, nI ic’’nltan,De’ed hetceen Garde SaIa’ar hnIley likely due o the ‘neyne-sn of this hit’. Paletueayn aed stairs are surrenily lhr rnenss at access to the properties at 215 and 209 Beacon Steel chose occuocels are Olo, & Jerinu Nasicti at 215 and Randy & Mo-n h’a,—yc, arc Sr PloolocIDOk. —e C-n o’,oer’y’rcn’—ç ‘I-eon euOeyey has been Iru. Theela’io’onl”spathcyta,’,P—v’ee’.
/Ice’s -“‘monTe 72hoI macn uSC lee- E’l’ytulheoalt.be cdccsi-lIe orcper’beiChorecwr;’,I3C,rdeSal o’odrsc’eano’aerc’aas,n’oIJr,’ryni’s prcp.’le 2, °,np’nat: dzidendea’c’coc,’rerI7_IL-e, tooroace
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is no cnc’oae’nw’’ ‘‘to ne fl-nh’ ende’ee orcper’y wich eeiIl beco’’.ecbelee 5 lu,’l a’ core -

3. theo,ere’s xl ‘“eseltsicenne Jes-eeCs,e-acseso ol’re arcper’estu oboe hem lnco’t’,,e rr,op’ving ‘“0 o’de as hey oge, l’-’oroef;a’_cesoDil’lt tO rooSt accoox e’nr9rscy’,land lIFeallFres:arseo,a
1 The p’apased project dIr 011°c naloelle / putt cod OccesO to rnuII,ttlr ptapr,tie,, whtleimprecinto poor kin9 cueditions and e’nerycnce’esponce for heacan SIren1. An aotpetIecone,cxwnenbmurc It — 0 in length (Including the bumpers). 9’ —7’ in width - and weigh no mare Ivan I 000 lbs.

5. 215 B race,, Feet’ I he neistiny stope is Z:Iwheneas on acceptable slope lo diem 00’) be seen on Ih, lop, 0t hr enroll,9 terrain. Wooden rejoining walls with pipes ore seen in the photo. These hone foiled thus. ii is necessary to remediele Ibis conditioe Ia preorni ronolt. Proposteelaic!!ngall’_ to retain the soil, pius proolde a suolobic piattorrelor parking arc shoal, en the plan ascrield an tim topo.
5, 279 Brace, Front A parking area will be formed in front of the residence o, parking ond 7, Work p be lundod and carried out by developer, 01ev & Jenny Nasieli 8, tar Aotoelte entry to Ihe polb/rood the ecisting leo steps will be rennanrd Jo, the pathway to ho eetended along Colic lie Sol. this worti requires a palm and a pepper Iree hr ren,o-,,ett and widening of the path- all cork ‘a designed to be eilhin Ihe streel boundary- Enlry t, the palh will be odioceni Ia properly at Charles Wright. 213 Colic de Sal.

9. All eta, S in thio area oppeors 10 be an Ihe Cit y sltec t Calnillo del Sal.

IC. Gradec Llreelionohcnge tram entry of Ike road (is.po ) Ia the lap of the public stairs (94.00’ ) is 20 TI approaimately. he average grade aver the length Is approoimateiy 24% grade, an acceptable grade lo use tar aebinie trove I.

TI- General Descliplion ‘I the peapesedoeorko

12. PIano A calculalions will be prepared in accord once ooilh codes and rules ond subtitled to the Cily tar reniew, pier ohieck and permitting,
13, I hr coisting polhwap will be widened to make a e—fool—wide clear p0th ef revel for 14- the slrect i9’,’ 0,311 and roiling e ill be proteclod and nat dtsloorbed. Any new guard cods ciii be aonslructed to oerepiy seith Cal/OSlIA — title S regulations 13209 jar Standard ctuaedraiis.

IS. the ce,sting attecled walkway will he token up one prosorned, Ihe grade edt be aeencd. and curb added where needed.
‘6. theuphilTsideeiiiheeidnned,ondoowoilberebuitteitbsarnerocblren’toaaliremawedinlnr widenlap
17, the raadwayand vopyeniing nlracture elilibe designed lornneoiwu,v leads trarna an, Autacttw. ‘8 the roadway uill ‘volo’) he existing grades,
19- the fruns cIrce uneos us lioiltt prinele and public property.

20. Theporkingarcecrdlurnaraundareas oreshaoenon Ihepiann Tt’erreilttenaraelusisc parking by the Ooners onCily Peoperty eneapl n,hrre ar’rr’eroaahreerlperrnttoiiaos. 21 Omr,,crseitlahtainenernaebnsent per,nblu osnecessarylarperlarn,inglhcprapeoedscrkadjoaent me 209 and 215 heocont Street,

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SI SCALE: 1=25—0” PROPERTY INFORMATION:

OFFICIAL MAt’ OF 9 Nh, CItY OF AVALON AS
PER BK 1 PC 31 TO 46 OF 0 0
OWNER: -
- -,.- :-j, CITY OF AVALON
£otr’ I ENClNLCR ..r\:-j ,) -- IIMOLPY W. CANBY, PL 5’ __‘tzd.ji “ C2900g LXF 3/3t/2O23 - - ,-/ 3 LAURFL ‘PLO LANE
IRVINE, CA 92612
- [email protected],
l°ROPO9AL FOP SEACON S FACEt. AVALON. CA 00704 5:,
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E/ISTNG ELISTI .Ji/2?/?0J*T P2_j N
Pc #2787
Attachment 1: Resolution No. 22-07

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF AVALON,

CALIFORNIA, GRANTING AND APPROVING A SITE PLAN FOR FRONTAGE IMPROVEMENTS WITHIN THE CITY RIGHT OF WAY, AT 209 BEACON STREET; APN 7480- 030-006
WHEREAS, Sue Rikalo (“Applicant”) filed an application (“Application”) for the approval of a Site Plan and companion Encroachment application for frontage improvements associatedwith an existing multi-family dwelling located at (“Site”); 209 Beacon Street, Avalon, california, further described as assessor’s parcel number 7480-030-006, in the High Density Residential Zone; and
WHEREAS, This application (Site Plan and Encroachment) for the authorization of frontage improvements within the City Right of Way was executed in accordance with Avalon Municipal code (“AMc”) Section 4-9.103, 9-8202; and
WHEREAS, on March 16, 2022 the Planning Commission of the city of Avalon (“Planning Commission”) considered this item at a regularly scheduled meeting where the Application was comprehensively reviewed; and
WHEREAS, pursuant to Title 14, california Code of Regulations, section 15367, the City of Avalon is the lead agency for purposes of the Project; and WHEREAS, the proposed improvements will not have any growth inducing effect and does not create the need for additional employees, thus the project is allowed by the 2022Growth Policy; and WHEREAS, based on the entire record before the Planning Commission and all written and oral evidence presented to the Planning Commission, the Planning Commission hereby findsthat the Project is categorically exempt under the following provisions:

Section 15301(e) of the State CEQA Guidelines—Existing Facilities. (e) Additions to existing structures provided that the addition will not result in an increase of more than 50 percent of the floor area of the structures before the addition or 2500 square feet, which ever is less; and
WHEREAS, the project is located in the Coastal Zone, but outside of the 300 feet appealable seaward area boundary and is exempt from a Coastal Development Permit in accordance with Municipal Code section 9-S.102(b)(2) ; and