Projected
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Notes $48,354 $48,354 $48,354 $48,354 $48,354 $0 Debt Schedule 0 0 0 0 0 0 CaIc 2S%for2OYrs
0 0 0 0 0 0 CaIc@5%for2ovrs
$48354 $48,354 $48,354 $48,354 $48,354 $0
50 50 SO 50 50 50
$48,354 $48,354 $48,354 $48,354 $48,354 $0
$250,000 $350,000 $375,000 $400,000 $425,000 $500,000 $374,306 FY 2019-20 Depr Debt Service
Interfund Loan
New SRF Loans
New Revenue Bonds
Total Debt Service
Less Connection Fees
Net Debt Service
Rate Funded Capital
Reserve Funding
To / (From) Sewer Fund -107
To! (From) Sewer Capital Reserve Fund-lOS
To / (From) WWTP Replacement Fund -110
Total Reserve Funding
Total Revenue Requirement
Bal./(Def,) of Funds
Rate Ad[ as a % of Rate Rev.
Proposed Rate Adjustment
Months of Adjustment
Add’l Revenue from Adj.
Total BaI./(Def.) of Funds
Additional Rate Increase Needed
$21,281 $91,193 $198,310 $217,002 5222,388 $226,935
0 0 0 0 0 0
0 0 0 0 0 0
$21,281 $91,193 $198,310 $217,002 $222,388 $226,936
$2,717,482 $2,893,446 $3,082,012 $3,183,658 $3,273,547 $3,365,839 $0 ($175,897) (5364,108) (5464,800) (5554,129 (5646,137)
0.0% 7.0% 145% 18.5% 22.1% 25.7%
0.0% 7.0% 7.0% 3.5% 3.0% 3.0%
12 12 12 12 12 12
$0 $275,897 $354,208 $464,800 $554,129 $646,137
$0 $0 $0 $0 $0 $0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
6 of 14 05, 28, 202 1
City of Avalon
Sewer Cost of Service Study PageS of 5
Exhibit 3
Revenue Requirement
Budget Projected
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Notes DSC Ratio
Before Rate Adjustment 6.61 6.49 5.33 4.15 2.93 N/A
After Rate Adjustment 6.61 10.12 12,86 13.76 14.39 N/A
Avg Res Annual Bill $873.00
After Proposed Rate Adjustment $273.00 $934.11 $999.50 $1,034.42 $1,065.51 $1,097.48 An’ual $ Change 61.11 65.39 34.98 31.03 31.97
Cumulat ye Charge 61.11 126.50 161.48 192.51 224.48
Avg Res Monthly Bill $72.75
After Proposed Rate Adjustment $72.75 577.84 $83.29 $86.21 588.79 $91.46 Annual $ Change 5.09 5.45 2.92 2.59 2.66
Cumulat,ve Change 5.09 10.54 13,46 16.04 18.71
Reserve Funds
Total Beginning Balance $191,083 $273,364 $217,555 $415,866 $598,868 $640,257 Sewer Fund - 107
Beginning Balance $191,083 $273,364 $217,556 $415,866 $598,868 $640,257 Plus: To Reserves 82,281 91,193 198,310 217,002 222,388 226,936 lntertund Loan Proceeds 0 0 0 0 0 0
Less: Uses of Funds 0 (147,000) 0 (34.000) 181,0cc. (155,000) Ending Balance $273,364 $217,556 $415,866 5598,868 $640,257 $712,193 Target: 90 doys of 0&M $591,250 $592,742 $606,661 $620,951 $635,623 $650,688 Sewer Capita’ Reser’: Fund 108
Beginning Balance $0 $0 $0 $0 $0 $0
Plus:ToReserves 0 0 0 0 0 0
Less:UsesofFunds 0 0 0 0 0 0
Ending Balance $0 $0 $0 $0 $0 $0
WWTP Replacement Fund - 110
Beginning Balance $0 $0 $0 $0 $0 $0
Plus:ToReserves 0 0 0 0 0 0
Less:UsesofFunds 0 0 0 0 0 0
Ending Balance $0 $0 $0 $o $0
Total Ending Balance $273,364 $217,556 $415,866 $598,868 $640,257 $112,193 7 of 14 05.28.2021
City of Avalon
Sewer Cost of Service Study
Exhibit 4
Inflation 2.7% Page 1 of I
Capital Improvement Plan
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total Sewer Cap Improv. - Maint & Dev $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $300,000 Sewer Cap Improv. -P1W 139,000 447,000 160,000 384,000 556,000 330,000 2,016,000 Total Capital Projects $189,000 $497,000 $210,000 $434,000 $606,000 $380,000 $2,316,000 Future Unidentified Projects $0 $0 $165,000 $0 $0 $275,000 $440,000 To Operating Reserve $61,000 $0 $0 $0 $0 $0 $61,000
Total Capital Improvement Projects $250,000 $497,000 $375,000 $434,000 $606,000 $655,000 $2,817,000 Less: Outside Funding Sources
Sewer Fund - 107 $0 $147,000 $0 $34,000 $181,000 $155,000 $517,000 Sewer Capital Reserve Fund - 108 0 0 0 0 0 0 0
WWTP Replacement Fund - 110 0 0 0 0 0 0 0
NewSkFLoans 0 0 0 0 0 0 0
NewRevenueBonds 0 0 0 0 0 0 0
Total Outside Funding Sources $0 $147,000 $0 $34,000 $181,000 $155,000 $517,000 Rate Funded Capital $250,000 $350,000 $375,000 $400,000 $425,000 $500,000 $2,300,000 8 of 14 OS. 28 . 202 1
Present FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Rate Adjustment Rates 7.0% 70% 35% 3.0% 3.0%
Residential $873.00 $934.10 $999.50 $1,034.50 $1,065.55 $1,097.50 Commercial
Public Shower $289.80 $310.10 $331.80 $343.40 $353.70 $364.30 Hotel 480.15 51375 549.70 568.95 586.05 603.60
Laundries 1,178.55 1,261.05 1,349.30 1,396.55 1,438.50 1,481.60 Shops! Offices 873.00 934.10 999.50 1,034.50 1,065.55 1,097.50 Other Combined Shops’Offices * 558.70 597.80 639.65 662.05 681.95 70235 Take-out Restaurant 1,325.20 1,417.95 1,517.20 1,570.35 1,617.50 1,666.00 Churches 1,764.90 1,888.40 2,020.65 2,091.40 2,154.15 2,218.75 Bar! Restaurant (<100) 2,624.95 2,808.65 3,005.30 3,110.55 3,203.90 3,300.00 Bar! Restaurant (>100) 3,925.05 4,199.75 4,493.80 4,651.15 4,790.75 4,934.40 *For multiple shops and/or office on a single parcel*
9 of 14 05.28.2021
City of Avalon
Sewer Cost of Service Study
All Customer Rates
Proposed Rates: Year 1- FY 2021-22
Present Proposed Difference
Customer Class Rates Rates $ I
Residential $72.75 $77.84 $5.D9 7.0%
Public Shower 24.15 25.84 1.69 7.0%
Hotel 40.01 42.81 2.80 7.0%
Laundries 98.21 105.09 6.88 7.0%
Shops / Offices 72.75 77.84 5.09 7.0%
Combined Shops I Offices 46.56 49.82 3.26 7.0%
Take-out Restaurant 110.43 118.16 7.73 7.0%
Churches 147.08 157.37 10.29 7.0%
Bar I Restaurant (<100) 21875 234.05 15.31 7.0%
Bar / Restaurant (>100) 327.09 349.98 22.89 7.0%
Present Rates Proposed Rates
Ra
Residential (DL)) $72.75 Residential $77.84
Public Shower (per shower) 24.15 Public Shower 25.84
Hotel (perroom) 40.01 Hotel 42.81
Laundhes (per wash unit) 98.21 Laundries 105.09
Shops / Offices (each) 72.75 shops! Offices 77.84
Combined Shops! Offices ($ / 1,000 sqft) 46.56 Combined Shops / Offices 49.82 Take-out Restaurant (each) 110.43 Take-out Restaurant 118.16Churches (each) 147.08 Churches 157.37 Bar! Restaurant (<100) (each) 218.75 Bar / Restaurant (<100) 234.05 Bar! Restaurant (>100) (each) 327.09 Bar! Restaurant (>100) 349.98 10 of 14 05.28.2021
City of Avalon
Sewer Cost of Service Study
All Customer Rates
Proposed Rates: Year 2- FY 2022-23
Present Proposed Difference
Customer Class Rates Rates $ I
Residential $77.84 $83.29 $5.45 7.0%Public Shower 25.84 2765 1.81 7.0% Hotel 42.81 45.81 3.00 7.0%
Laundries 105.09 112.44 7.35 7.0%
Shops / OFfices 77.84 8329 5.45 7.0%
Combined Shops / Offices 49.82 53.30 3.49 7.0%
Take-out Restaurant 118.16 126.43 8.27 7.0%
Churches 118.16 126.43 8.27 7.0%
Bar! Restaurant (<100) 157.37 168.39 11.02 7.0%
Bar! Restaurant (>100) 234.05 250.44 16.39 7.0%
Present Rates Proposed Rates
Ra s Re
Residential (DU) $77.84 Residential $83.29Public Shower (per shower) 25.84 Public Shower 27.65 Hotel (per room) 42.81 Hotel 45.81
Laundries (per wash unit) 105.09 Laundries 112.44
Shops! Offices (each) 77.84 Shops! Offices 83.29Combined Shops / Offices ($/1OOOsqft) 49.82 Combined Shops! Offices 53.30 Take-out Restaurant (each) 118.16 Take-out Restaurant 126.43 Churches (each) 157.37 Churches 168.39
Bar! Restaurant (<100) (each) 234.05 Bar / Restaurant (<100) 250.44 Bar! Restaurant (>100) (each) 349.98 Bar! Restaurant (>100) 374.48 11 of 14 05.28.2021
City of Avalon
Sewer Cost of Service Study
All Customer Rates
Proposed Rates: Year 3- FY 2023-24
Present Proposed Ditterence
Customer Class Rates Rates $ I
Residential $83.29 $86.21 $2.92 3.5%
Public Shower 27.65 28.62 0.97 3.5%
Hotel 45.81 47.41 1.60 3.5%
Laundries 112.44 116.38 3.94 3.5%
Shops! Offices 83.29 86.21 2.92 3.5%
Combined Shops / Offices 53.30 55.17 1.87 3.5%
Take-out Restaurant 126.43 130.86 4.43 3.5%
Churches 168.39 174.28 5.90 3.5%
Bar / Restaurant (<100) 250.44 259.21 8.77 3,5%
Bar / Restaurant (>100) 374.48 387.60 13.11 3.5%
Present Rates Proposed Rates
unft Ra Cs Re
Residential (DU) $83.29 Residential $86.21
Public Shower (per shower) 27.65 Public Shower 28.62
Hotel (per room) 45.81 Hotel 47.41Laundries (per wash unit) 112.44 Laundries 116.38 Shops! Offices (each) 83.29 Shops / Offices 86.21
Combined Shops! Offices (5/ 1,000 sq ft) 53.30 Combined Shops! Offices 55.17 Take-out Restaurant (each) 126.43 Take-out Restaurant 130.86 Churches (each) 168.39 Churches 174.28
Bar! Restaurant (<100) (each) 250.44 Bar! Restaurant (<100) 259.21Bar! Restaurant (>100) (each) 374.48 Bar! Restaurant (>100) 387.60 12 of 14 05.28.2021
City of Avalon
Sewer Cost of Service Study
All Customer Rates
Proposed Rates: Year 4- FY 2024-25
Present Proposed Difference
Customer Class Rates Rates $ I
Residential $86.21 $88.80 $2.59 3.0%
Public Shower 28.62 29.48 0.86 3.0%
Hotel 47.41 48.84 1.43 3.0%
Laundries 116.38 119.88 3.50 3.0%
Shops / Offices 86.21 88.80 2.59 3.0%
Combined Shops / Offices 55.17 56.83 1.66 3.0%
Take-out Restaurant 130.86 134.79 3.93 3.0%
Churches 174.28 179.51 5.23 3.0%
Bar / Restaurant (<100) 259.21 266.99 7.78 3.0%
Bar / Restaurant (>100) 387.60 399.23 11,63 3.0%
Present Rates Proposed Rates
Rate Re
Residential (DLI) $86.21 Residential $88.80
Public Shower (per shower) 28.62 Public Shower 29.48
Hotel (per room) 47.41 Hotel 48.84
Laundries (per wash unit) 116.38 Laundries 119.88
Shops / Offices (each) 86.21 Shops! Offices 88.80
Combined Shops / Offices ($11,000 sq ft) 55.17 Combined Shops / Offices 56.83 Take-out Restaurant (each) 130.86 Take-out Restaurant 134.79 Churches (each) 174.28 Churches 179.51
Bar / Restaurant (<100) (each) 259.21 Bar / Restaurant (<100) 266.99 Bar! Restaurant (>100) (each) 387.60 Bar! Restaurant (>100) 399.23 13 of 14 05.28.2021
City of Avalon
Sewer Cost of Service Study
All Customer Rates
Proposed Rates: YearS- FY 2025-26
Present Proposed Difference
Customer Class Rates Rates $ I
Residential $88.80 $91.a6 $2.66 3.0%
Public Shower 29.48 30.36 0.88 3.0%
Hotel 48.84 50.30 1.46 3.0%
Laundries 119.88 123.47 3.59 3.0%
Shops / Offices 88.80 91.46 2.66 3.0%
Combined Shops / Offices 56.83 58.53 1.70 3.0%
Take-out Restaurant 134.79 138.83 4.04 3.0%
Churches 179.51 184.90 5.38 3.0%Bar! Restaurant (<100) 266.99 275.00 8.01 3.0% Bar! Restaurant (>100) 399.23 411.20 11.97 3.0%
Present Rates Proposed Rates
Ra Ra
Residential (DU) $88.80 Residential $91.46
Public Shower (per shower) 29.48 Public Shower 30.36
Hotel (per room) 48.84 Hotel 50.30
Laundries (per wash unit) 119.88 Laundries 123.47
Shops / Offices (each) 88.80 Shops! Offices 91.46
Combined Shops / Offices ($/1,000 sq ft) 56.83 Combined Shops / Offices 58.53 Take-out Restaurant (each) 134.79 Take-out Restaurant 138.83 Churches (each) 179.51 Churches 184.90
Bar! Restaurant (<100) (each) 266.99 Bar! Restaurant (<100) 275.00 Bar! Restaurant (>100) (each) 399.23 Bar! Restaurant (>100) 411.20 14 of 14 05.28.2021
jeouLpa.L x!puecldv
s- iaieies
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City of Avalon
Saltwater Cost of Service Study
Revenue Requirement Summary
Exhibit 1
Budget Projected
FY 2020-21 FY 2021-22 FY 2022-23 EN’ 2023-24 IV 2024-25 FY 2025-26 Revenue
Rate Revenues $718,504 $718,504 $718,504 $718,504 $718,504 $718,504 Non-Operating Revenues 90,521 91,028 91,234 91,381 91,468 91,540 Total Revenues $809,024 $809,532 $809,738 $809,885 $809,971 $810,043 Expenses
Total Operations & Maintenance $570,284
Taxes/Transfers 0
Net Debt Service 18,023
Rate Funded Capital 65,000
Reserve Funding 155,717
Total Revenue Requirement $809,024
Balance/(Deficiency) of Funds $0
Bal/(Def.) as a % of Rate Rev. 0.0%
Proposed Rate Adjustment 0.0%
Add’l Revenue from Adj. $0 $17,963 $36374 $55,246
Total Bal/(Def.) of Funds $0 $0 ($0) $0
Additional Rate Increase Needed 0.0% 0.0% 0.0% 0.0%
DSC Ratio
Before Rate Adjustment 13.25 9.56 8.71 7.83 6.92 N/A
After Rate Adjustment 13.25 10.55 10.73 10.90 11.06 N/A Avg Res Annual Bill $265.60 $272.24 $279.05 $286.02 $293.17 $300.50 Avg Res Monthly Bill $22.13 $22.69 $23.25 $23.84 $24.43 $25.04 Total Reserve Funds $182,005 $229,212 $264,511 $287,864 $299,229 $316,630 $637,264
0 18,023
125,000
47,207
$827,494
($17,963)
2.5%
2.5%
$652,790
0 18,023
140,000
35,299
$846,112
($36,374)
5.1%
2.5%
$668,755
0 18,023
155,000
23,353
$865,131
($55,246)
7.7%
2.5%
$685,173
0 18,023
170,000
11,365
$884,561
($74,590)
10.4%
2.5%
S74,590
$0
0.0%
$702,059
0 0
185,000
17,401
$904,461
($94,417)
13.1%
2.5%
$94,417
($0)
0.0%
1 of 13 05.28.202 1
City of Avalon
Saltwater Cost of Service Study
Exhibit 2
Escalation Factors
Budget Projected
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Revenues
Customer Growth Calculated 0.0% 0.0% 0.0% 0.0% 0.0%
Consumption Growth 0.0% 0.0% 0.D% 0.0% 0.0% 0.0%
Miscellaneous Revenues 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
Expenses
Labor Budget 30.0% 3.0% 3.0% 3.0% 3.0%
Benefits -Medical Budget 5.0% 5.0% 5.0% 5.0% 5.0%Benefits -Other Budget 3.5% 3.5% 3.5% 3.5% 3.5% Materials & Supplies Budget 2.5% 2.5% 2.5% 2.5% 2.5%Equipment Budget 3.5% 3.5% 3.5% 3.5% 3.5% Miscellaneous Budget 1.5% 1.5% 1.5% 1.5% 1.5%Utilities Budget 3.0% 3.0% 3.0% 3.0% 3.0% Insurance Budget 3.0% 3.0% 3.0% 3.0% 3.0%
Flat Budget 0.0% 0.0% 0.0% 0.0% 0.0%
Interest 0.5% 0.5% 0.5% 0.5% 0.5% 0.5%
New Debt ServiceLow interest Loans
Term in Years 20 20 20 20 20 20
Rate 2.5% 2.5% 2.5% 2.5% 2.5% 2.5%
Revenue Bond
TerminYears 20 20 20 20 20 20
Rate 4.5% 4.5% 4.5% 4.5% 4.5% 4,5%
2 of 13 05.28.2021
City of Avalon
Saltwater Cost of Service Study Page 2 of 4
Exhibit 3
Revenue Requirement
Budget Projected
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 IV 2024-25 FY 2025-26 Notes Revenues
Rate Revenues
Total Rate Revenues $718,504 $718,504 $718,504 $718,504 $718,504 $718,504 As Customer Growth Non-Operating Revenues
Interest $521 $1,028 $1,234 $1,381 $1,468 $1,540 Calc’d on Oper. Balance Harbor Enterprise Fund 90,000 90,000 90000 90,000 90,000 90,000 As Customer Growth Miscellaneous Revenue 0 0 0 0 0 0 As Miscellaneous Revenues Total Non-Operating Revenues $90,521 $91,028 $91,234 $91,381 $91,468 $91,540 Total Revenues $809,024 $809,532 $809,738 $809,885 $809,971 $810,043 Sal: ‘Nate, Ad. ,istration
Salaries & Benefits
Salaries Regular $21,221 $27,587 $28,414 S29,267 $30,145 $31,049 As Labor FICA Retirement 3,062 3,169 3,280 3,395 3,514 3,637 As Benefits - Other CALPers Unfunded Liability PMT 2,871 2,971 3,075 3,183 3,295 3,410 As Benefits - Other Health / Life Insurance 1,700 1,785 1,874 1,968 2,066 2,170 As Benefits - Medical Workers Cornp 965 1,013 1,064 1,117 1,173 1,232 As Benefits -Medical Unemployment Ins 424 437 450 463 477 492 As Insurance
Other Personnel Expenses 0 0 0 0 0 0 As Benefits - Other Total Salaries & Benefits $30,243 $36,962 $38,158 $39,393 $40,669 $41,988 Maintenance & Operations
Special Dept. Expense $500 $508 $515 $523 $531 $539 As Miscellaneous Emergency Maintenance 0 0 0 0 0 As Materials & Supplies Communications 250 256 263 269 276 283 As Materials & Supplies Total Maintenance & Operations $750 $764 $778 $792 $807 $821 3 of 13 05.28.2021
City of Avalon
Saltwater Cost of Service Study Page 2 of 4
Exhibit 3
Revenue Requirement
Budget Projected
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Notes Contract Services
Professional Services $4,000 $5,200 $5,356 $5,517 $5,682 $5,853 As Labor City Attorney Retainer 0 0 0 0 0 0 As Labor
Environ Strategy Consultants 288,000 292,320 296,705 301,155 305,673 310258 As Miscellaneous Environ Contract - OT 0 0 0 0 0 0 As Labor
Environ - Maintanance 0 0 0 0 0 0 As Materials & Supplies Total Contract Services $292,000 $297,520 $302,061 $306,672 $311,355 $316,110 Internal Services
General Insurance $17,026 $17,537 $18,063 $18,605 $19,163 $19,738 As Insurance Adrnin Overhead 66,364 86,273 88,862 91.527 94,273 97,101 As Labor Total Internal Services $83,390 $103,810 $106,925 $110,132 $113,436 $116,839 Total Salt Water Administration $406,383 $439,056 $447,921 $456,989 $466,267 $475,760 Salt ‘1; ater idmin Public Works
Salaries & Benefits
Salaries Regular $84,116 $109,351 $112,632 $116,011 $119,491 $123,076 As Labor Overtime Regular 2,100 2,730 2,812 2,896 2,983 3,073 As Labor PICA Retirement 14,165 14,661 15,174 15,105 16,255 16,824 As benefits-Other CALPers Unfunded Liability PMT 8,433 8,730 9,036 9,352 9,679 10,018 As Benefits -Other Health / Life Insurance 24,844 26,086 27,391 28,760 30,198 31,708 As Benefits - Medical Workers Camp 3,920 4,116 4,322 4,538 4,765 5,003 As Benefits - Medical Unemployment Ins 1,723 1,809 1,900 1,995 2,094 2,199 As Benefits -Medical Clothing Allowance 288 298 309 319 330 342 As Benefits -Other Total Salaries & Benefits $139,591 $167,782 $173,574 $179,576 $185,796 $192,242 Maintenance & Operations
Special Dept. Expense $500 $508 $515 $523 $531 $539 As Miscellaneous Communications 1,700 1,726 1,751 1,778 1,804 1,831 As Miscellaneous Total Maintenance & Operations $2,200 $2,233 $2,266 $2,300 $2,335 $2,370 Internal Services
Admin Overhead Allocation 520113 526,143 $26,928 $27,736 $28,568 $29,425 As Labor Total Internal Services $20,110 $26,143 $26,928 $27,736 $28,568 $29,425 Total Salt Water Admin Public Works $161,902 $196,158 $202,768 $209,612 $216,699 $224,037 4 of 13 05.28.2021
City of Avalon
Saltwater Cost of Service Study
Exhibit 3
Revenue Requirement
Budget
FY 2020-21 FY 2021-22
Projected
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Notes
Salt Water Maint & Development
Salaries & Benefits
Maint. & Repair of Bldg Grnds
Total Salaries & Benefits
Total Salt Water Maint & Development
Total Operations & Maintenance
Taxes! Transfers
52,000 $2,050 $2,101 52,154 52,208 $2,263 As Materials & Supplies $2,000 $2,050 $2,101 $2,154 $2,208 $2,263
$2,000 $2,050 $2,101 $2,154 $2,208 $2,263
$570,284 $637,264 $652,790 $668,755 $685,173 $702,059
As Miscellaneous
Debt Schedule
CaIc @ 2.5% for 20 Yrs
CaIc @ 4.5% for 20 Yrs
SD $0 $0 $0 $0 SD
Total Taxes/Transfers - So $0 $0 $0 $0 $0
Debt Service
Interfund Loan $18,023 $18,023 $18,023 $18,023 $18,023 $0 NewSRFLoans 0 0 0 0 0 0
New Revenue Bonds 0 0 0 0 0 0
Total Debt Service $18,023 $18,023 $18,023 $18,023 $18,023 $0 Less Connection Fees $0 SD SD $0 $0 $0
Net Debt Service $18,023 $18,023 $18,023 $18,023 $18,023 $0 Rate Funded Capital $65,000 $125,000 $140,000 $155,000 $170,000 $185,000 Reserve Funding
To / (From) Saltwater Fund - 112 $155,717 547,20] 535,299 523.353 $11,365 $17,01 To / (From) Saltwater Reserve Fund - 113 0 D 0 0 0 D
Total Reserve Funding $155,717 $47,207 $35,299 $23,353 $11,365 $17,401 Total Revenue Requirement $809,024 $827,494 $846,112 $865,131 $884,561 $904,461 $54,935 FY 2019-20 Dept.
5 of 13 05.28.202 1
City of Avalon
Saltwater Cost of Service Study Page 4 of 4
Exhibit 3
Revenue Requirement
Budget Projected
Fy 2020-21 FY 2021-22 fl 2022-23 FV 2023-24 FY 2024-25 FY 2025-26 Notes BaI./(Det,) of Funds 50 (517,963) (536,374) (SS3,246 i$74.590) ($91,417) RateAoj. as a % o Rate Rev. 0.0% 2.5% 5.1% 7.7% 104% :3.1% Proposed Rate Adjustment 0.0% 2.5% 2.5% 2.5% 2.5% 2.5%
Months of Adjustment 12 12 22 12 12 12
Add’I Revenue from Adj. $0 517,963 536,374 $55,246 $74590 $94,417 Total BaI/(Def.) o Funds 50 50 (501 $0 $0 (SOl
Additional Rate Increase Needed 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% DSC Ratio
Before Rate Ad,jstment 13.25 9.56 2.71 7.83 6.92 N/A
After Rate Adjustment 13.25 10.55 10.73 10.90 11.06 N/A Avg Res Annual Bill $265.60
After Proposed Rate Adjustment $265.60 $272.24 $279.05 $286.02 $293.17 $300.50 Annual $ Change 6.64 5.81 6.98 7.15 7.33
Cumulative Change 6.64 13.45 20.42 27.57 34.90
Avg Res Monthly Bill $22.13
After Proposed Rate Adjustment $22.13 $22.69 $23.25 $23.84 $24.43 $25.04 Annual $ Change 0.55 0.57 0.58 0.60 0.61
Cunulative Change 0.55 1.12 1.70 2.30 2.91
Reserve Funds
Saltwater Fund - 112
Beginning Balance $26,288 $182,005 $229,212 $264,511 $287,864 $299,229 Plus: To Operating Reserves 155,717 47,207 35,299 23,353 11,365 17,401 Interfund Loan Proceeds 0 0 0 0 0 0
Less:UsesofFunds 0 0 0 0 0 0
Ending Balance $182,005 $229,212 $264,511 $287,864 $299,229 $316,630 Target: 90 days of Q&M $140,618 $157,134 5160,962 5164,899 $168,947 $173,111 Saltwater Reserve Fund - 113
Beginning Balance $0 $0 $0 $0 $0 $0
Pius: To Operating Reserves C 0 0 0 0 0
Less:UsesofFuncs C 0 0 0 0 0
Ending Balance $0 $0 $0 So $0 $0
Total Reserve Funds $iaz,oos $229,212 $264,511 $287,864 $299,229 $316,630 6 of 13 05.28.2021
City of Avalon
Saltwater Cost of Service Study
Exhibit 4
Capital Improvement Plan
Inflation 2.7% Page 1 of I
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total Saltwater Capital Improvement $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $300,000 Total Capital Projects $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $300,000 Future Unidentified Projects $15,000 $75,000 $90,000 $105,000 $120,000 $135,000 $540,000 To Capital Reserves $0 $0 $0 $0 $0 $0 $0
Total Capital Improvement Projects $65,000 $125,000 $140,000 $155,000 $170,000 $185,000 $840,000 Less: Outside Funding Sources
Saltwater Fund - 112 SO $0 $0 SO $0 $0 $0
Saltwater Reserve Fund -113 0 0 0 0 0 0 0
NewSRFLoans 0 0 0 0 0 0 0
NewRevenueBonds 0 0 0 0 0 0 0
Total Outside Funding Sources $0 $0 So $0 $0 $0 $0
Rate Funded Capital $65,000 $125,000 $140,000 $155,000 $170,000 $185,000 $840,000 7 of 13 05.28.2021
Present P1 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Rate Adjustment Rates 2.5% 2.5% 2.5% 2.5% 2.5%
Residential $265.60 $272.30 $279.10 $286.10 $293.25 $300.60 Commercial $265.60 $272.30 $279.10 $28610 $293.25 $300.60 Hotel $146.10 $149.75 $153.50 $157.35 $161.30 $165.35
8 of 13 05.28.2021
City of Avalon
Saltwater Cost of Service Study
All Customer Rates
Proposed Rates: Year 1- FY 2021-22
Present Proposed Difference
Customer Class Rates Rates
Residential $22.13 $22.69 $0.56 2.5%
Commercial $22.13 $22.69 $0.56 2.5%
Hotel $12.18 S12.48 $0.30 2.5%
Present Rates Proposed Rates
Residential $22.13 Residential $22.69
Commercial 22.13 Commercial 22.69
Hotel 12.18 Hotel 12.48
9 of 13 05.28.2021
City of Avalon
Saltwater Cost of Service Study
All Customer Rates
Proposed Rates: Year 2- FY 2022-23
Present Proposed Difference
Customer Class Rates Rates
Residential $22.69 $23.26 $0.57 2.5%
Commercial $22.69 $23.26 $0.57 2.5%
Hotel $12.48 $12.79 $0.31 2.5%
Present Rates Proposed Rates
Residential $22.69 Residential $23.26
Commercial 22.69 Commercial 23.26
Hotel 12.48 Hotel 12,79
10 of 13 05.28.2021
City of Avalon
Saltwater Cost of Service Study
AU Customer Rates
Proposed Rates: Year 3- FY 2023-24
Present Proposed Difference
Customer Class Rates Rates
Residential $23.26 $23.84 $0.58 2.5%
Commercial $23.26 $23.84 5058 2.5%
Hotel $12.79 $13.11 $0.32 2.5%
Present Rates Proposed Rates
Rate
Residential $23.26 Residential $23.84
Commercial 23.26 Commercial 23.84
Hotel 12.79 Hotel 13.11
11 of 13 05.28.2021
City of Avalon
Saltwater Cost of Service Study
All Customer Rates
Proposed Rates: Year 4- FY 2024-25
Present Proposed Difference
Customer Class Rates Rates
Residential $23.84 $293.25 $269.41 1130.0%
Commercial $23.84 $293.25 $269.41 1130.0%
Hotel $13.11 $161.30 $148.19 1130.1%
Present Rates Proposed Rates
Residential $23.84 Residential $293.25
Corn mercial 23.84 Commercial 293.25
Hotel 13.11 Hotel 161.30
12 of 13 05.28.2021
City of Avalon
Saltwater Cost of Service Study
All Customer Rates
Proposed Rates: Years- FY 2025-26
Present Proposed Difference
Customer Class Rates Rates
Residential $293.25 $300.60 $7.35 2.5%
Commercial $293.25 $300.60 $7.35 2.5%
Hotel $161.30 $165.35 $4.05 2.5%
Present Rates Proposed Rates
Residential $293.25 Residential $300.60
Corn mercia 293.25 Corn rnercia I 300.60
Hotel 161.30 Hotel 165.35
13 of 13 05.28.2021
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Solid Waste Cost of Service Study
Revenue Requirement Summary
Exhibit 1
Budget Projected
FY 2020-21 FY 2021-22 j FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Revenue
Rate Revenues $1,837,000 $1,837,000 $1,837,000 $1,837,000 $1,837,000 $1,837,000 Non-Operating Revenues 125,177 123,773 122,838 122,824 123,438 124,224 Total Revenues $1,962,177 $1,960,773 $1,959,838 $1,959,824 $1,960,438 $1,961,224 Expenses
Total Operations & Maintenance $2,032,831 $2,341,158 $2,550,154 $2,623,119 $2,598,269 $2,675,670 Taxes! Transfers 200,000 268,519 279,444 294,390 315,846 349,474 Rate Funded Capital 0 0 0 0 0 0
NetDebtService 0 0 0 0 0 0
Reserve Funding (270,655) (290,688) (83,478) 77,808 167,991 146,509 Total Revenue Requirement $1,962,177 $2,318,988 $2,746,120 $2,995,317 $3,082,107 $3,171,653 Balance/(Deficiency) of Funds $0 ($358,215) ($786,282) ($1,035,494) ($1,121,669) ($1,210,429) Bal/(Def.) as a % of Rate Rev. 0.0% 19.5% 42.8% 56.4% 611% 65.9% Proposed Rate Adjustment 0.0% 19.5% 19.5% 9.5% 3.0% 3.0% Add’l Revenue from Adj. $0 $358,215 $786,282 $1,035,494 $1,121,669 $1,210,429 Total Bal/(Def.) of Funds $0 $0 $0 $0 $0 $0
Add’I Rate Increase Needed 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% DSC Ratio
Before Rate Adjustment N/A N/A N/A N/A N/A N/A
After Rate Adjustment N/A N/A N/A N/A N/A N/A
Avg Res Annual Bill $559.51 $668.61 $798.99 $874.90 $901.15 $928.18 Avg Res Monthly Bill $46.53 $55.72 $66.58 $72.91 $75.10 $77.35 Total Ending Balance $967,752 $677,064 $593,585 $671,394 $839,385 $985,894 1 of 7 05.28.2021
City of Avalon
Solid Waste Cost of Service StudyExhibit 2
Escalation Factors
Budget Projected
FY 2020-21 A’ 2021-22 FY 2022-23 Fl’ 2023-24 FY 2024-25 FY 2025-26 Reven ues
Customer Growth Calculated 0.0% 0.0% 00% 00% 0.0%
Consumption Growth 0.0% 0.0% 0.0% 00% 0.0% 0.0%
Miscellaneous Revenues 0.0% 0.0% 0.0% 00% 0.0% 0.0%
Expenses
Labor Budget 10.0% 3.0% 3.0% 3.0% 3.0%
Benefits -Medical Budget 5.0% 5.0% 5.0% 5.0% 5.0%
Benefits
- Other Budget 3.5% 3.5% 3.5% 3.5% 3.5%
Materials & Supplies Budget 2.5% 2.5% 2.5% 2.5% 2.5%Equipment Budget 3.5% 3.5% 3.5% 3.5% 3.5% Miscellaneous Budget 1.5% 1.5% 1.5% 1,5% 1.5%Utilities Budget 3.0% 3.0% 3.0% 3.0% 3.0% Insurance Budget 3.0% 3.0% 3.0% 3.0% 3.0%
Sanitation Contract Budget 30% 3.0% 3.0% 3.0% 3.0%
Flat Budget 0.0% 0.0% 0.0% 0.0% 0.0%
Interest 0.5% 0.5% 0.5% 0.5% 0.5% 0.5%
New Debt ServiceLow Interest Loans
TerminYears 20 20 20 20 20 20
Rate 2.5% 2.5% 2.5% 2.5% 2.5% 2.5%
Revenue Bond
Term in Years 20 20 20 20 20 20
Rate 4.5% 4.5% 4.5% 4.5% 4.5% 4.5%
2 of 7 05.28.2021
City of Avalon
Solid Waste Cost of Service Study Page 3 of 4
Exhibit 3
Revenue Requirement
Budget Projected
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Notes Revenues
Rate Revenues
Total Rate Revenues $1,837,000 $1,837,000 $1,837,000 $1,837,000 $1,837,000 $1,837,000 As Customer Growth Non-Operating Revenues
Interest $5,515 $4,112 $3,177 $3,162 $3,777 $4,563 Calc’d on Oper. Balance Harbor Enterprise Fund 27,000 27,000 27,000 27,000 27,000 27,000 As Customer Growth Oil Recycling Grant 5,000 5,000 5,000 5,000 5,000 5,000 As Miscellaneous Revenues Construction Debris 65000 65,000 65,000 65,000 65,000 65,000 As Miscellaneous Revenues Grease Removal 22,661 22,661 22,66t 22661 22,661 22,661 As Customer Growth Total Non-Operating Revenues $125,177 $123,773 $122,838 $122,824 5123,438 $124,224 Total Revenues $1,962,177 $1,960,773 $1,959,838 $1,959,824 $1,960,438 $1,961,224 Solid Waste ;d,r Er
Salaries & Benefits
Salaries Regular $45,442 $49,986 $51,485 $53,030 $54,621 $56,259 As Labor Overtime Regular SOD 550 567 583 601 619 As Labor
FICA Retirement 7,530 7,794 8,066 8,349 8,641 8,943 As Benefits - Other Calpers Unfunded Liab Pmt 3,905 4,042 4,183 4,330 4,481 4,638 As Benefits - Other Health/Life Insurance 12,762 13,400 14,070 14,774 15,512 16,283 As Benefits - Medical Workers Comp 2,090 2,163 2,239 2,317 2,398 2,482 As Benefits - Other Unemployment Ins gig 946 974 1,003 1,033 1,064 As Insurance Uniforms 126 129 132 136 139 143 As Materials & Supplies Communications 500 513 525 538 552 566 As Materials & Supplies Total Salaries & Benefits $73,773 $79,521 $82,242 $85,060 $87,978 $91,002 3 of 7 05.28.2021
City of Avalon
Solid Waste Cost of Service Study Page 2 of4
Exhibit 3
Revenue Requirement
Budget Projected
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Notes Maintenance & Operations
Rent - General 512.000 $12,300 $12,608 512,923 $3,246 $13,577 As Materials & Supplies Total Maintenance & Operations $12,000 $12,300 $12,608 $12,923 $13,246 $13,577 Con tract Services
Professional Services $8,500 $9,350 $9,631 $9,919 $10,217 $10,524 As Labor City Attorney Retainer 8,000 8,800 9,064 9,336 9,616 9,904 As Labor UsedOil 0 0 0 0 0 0 AsLabor
Household Hazardous Waste 120,000 123,000 126,075 129,227 132,458 135,769 As Materials & Supplies Hazardous Waste Disposal 0 0 0 0 0 0 As Materials & Supplies Sanitation Contract 1,650,000 -. :7,65: 2,035,077 2,096,129 2,159,013 2,223,784 As Sanitation Contract SWRCB Annual Permit 8,000 8,200 8,405 8,615 8,831 9,051 As Materials & Supplies Citywide Trash Roundup 0 0 0 0 0 0 As Materials & Supplies Total Contract Services $1,794,500 $1,987,002 $2,188,252 $2,253,227 $2,320,134 $2,389,032 Internal Services
General Insurance S66,140 $68,12C $70,168 S72,273 $74,441 $76,674 As Insurance Admin Overhead 76,419 84,061 86,583 89,181 91,856 94,612 As Labor Total Internal Services $142,559 $152,185 $156,751 $161,453 $166,297 $171,286 Total Solid Waste Admiri $2,022,831 $2,231,008 $2,439,851 $2,512,662 $2,587,655 $2,664,897 Solid Waste Infrastructure
Maintenance & Operations
Brown Bags $10000 $10,150 $10,302 $10,457 $10,614 $10,773 As Miscellaneous Total Maintenance & Operations $10,000 $10,150 $10,302 $10,457 $10,614 $10,773 Total Solid Waste Infrastructure $10,000 $10,150 $10,302 $10,457 $10,614 $10,773 Solid Waste Landfill Expansion $0 $100,000 $100,000 $100,000 $0 $0 Total Operations & Maintenance $2,032,831 $2,341,158 $2,550,154 $2,623,119 $2,598,269 $2,675,670 4 of 7 05.28.2021
City of Avalon
Solid Waste Cost of Service Study
Exhibit 3
Revenue Requirement
Budget
FY 2020-21 FY 2021-22
Projected
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Notes
Taxes / Transfers
$200,000
$200,000
$0
$0
0 $0
$0
$0
$268,519
$268,519
$0
$0
0 $0
so
$0
$279,444
$279,444
$0
$0
0 $0
50 $0
$294,390
$294,390
$0
$0
0 $0
$0
$0
$315,846
$315,846
$0
$0
0 $0
$0
$0
$349,474
$349,474
$0
$0
0 $0
$0
$0
Post Closure Funding
Total Taxes / Transfers
Rate Funded Capital
Debt Service
New SRF Loans
New Revenue Bonds
Total Debt Service
Less Connection Fees
Net Debt Service
Reserve Funding
To / (From) Solid Waste Fund -131
To / (From) Solid Waste Infrastructure Fund -132
Total Reserve Funding
Total Revenue Requirement
Bal./(Def.) of Funds
Rate Adj. as a Va of Rate Rev.
Proposed Rate Adjustment
Months of Adjustment
Add’l Revenue from Adj.
Total Bal/(Def.) of Funds
AddI Rate Increase Needed
$69,623 FY 2019-20 Depr.
CaIc @ 25% for 20 Yrs
CaIc @ 4.5% for 20 yrs
($270,655) ($290,688) ($83,478) $77,808 $167,991 $146,509 0 0 0 0 0 0
($270,655) ($290,688) ($83,478) $77,808 $167,991 $146,509 $1,962,177 $2,318,988 $2,746,120 $2,995,317 $3,082,107 $3,171,653 $0 ($358,215) ($786,282) ($1,035,494) ($1,121,669) ($1,210,429)
0.0% 19.5% 42.2% 56.4% 61.1% 65.9%
0.0% 19.5% 19.5% 9.5% 3.0% 3.0%
12 12 12 12 12 12
$0 S358.215 $786,282 $1,035,494 $1,121,669 $1,210,429
$0 $0 $0 $0 $0 $0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
5 of 7 05.28.202 1
City of Avalon
Solid Waste Cost of Service Study Page 4 of4
Exhibit 3
Revenue Requirement
Budget Projected
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Notes DSC Ratio
Before Rate Adjustment N/A N/A N/A N/A N/A N/A
After Rate Adjustment N/A N/A N/A N/A N/A N/A
Avg Res Annual Bill $559.51
After Proposed Rate Adjustment $559.51 $668.61 $798.99 $814.90 $901.15 $928.18 Annual $ Change 109.10 130.38 75.90 26.25 27.03
Cumulative Change 109.10 239.48 315.39 341.64 368.67
Avg Res Monthly Bill $46.63
After Proposed Rate Adjustment $46.63 555.72 $66.58 $72.91 575.10 S77.35 Annual $ Change 9.09 10.86 6.33 2.19 2.25
Cumulative Change 9.09 19.96 26.28 28.47 30.72
Reserve Funds
Total Beginning Balance $1,238,407 $967,752 $677,064 $593,585 $671,394 $839,385 Beginning Balance $1,238,407 $967,752 $677,064 $593,585 $671,394 $839,385 Plus: To Reserves 0 0 0 77,808 167,991 146,509
Less: Uses of Funds (270,655) (290,688) (83,478) 0 0 0
Ending Balance $967,752 $677,064 $593,585 $671,394 $839,385 $985,894 Target: 90 days of O&M $501,246 $577,272 $628,805 $646,796 $640,669 5659,754 Beginning Balance $0 $0 $0 $0 $0 $0
Plus: To Reserves 0 0 0 0 0
Less: Usesof Funds 0 0 0 0 0 0
Ending Balance $0 $0 $0 $0 $0 $0
Total Ending Balance $967,752 $677,064 $593,585 $671,394 $839,385 $985,894 S of 7 05.28.2021
City of Avalon
Solid Waste Cost of Service Study
Present FY 2021-22 1W 2022-23 FY 2023-24 FY 2024-25 1W 2025-26 Rote Adjustmen Rates 19.5% 19.5% 9.5% 3.0% 3.0%
Residential (perDu) $559.51 $668.60 $799.00 $874.90 $901.15 $928.20 Res>1O Units (perDU) 447.69 535.00 639.35 700.10 721.10 742.75 Shops! Office ($71000 sqft) 884.15 1,056.55 1,262.60 1,382.55 1,424.05 1,466.75 Grocer ($71000 sq ft) 2,652.45 3,169.70 3,787.80 4,147.65 4,272.10 4,400.25 Gathering Space ($71000 sq ft) 442.10 528.30 631.30 691.25 712.00 733.35 Restaurants < 100 seats (per acct) 3,536.60 4,226.25 5,050.35 5,530.15 5,696.05 5,866.95 Restaurants> 100 seats (per occt) 7,073.20 8,452.45 10,100.70 11,060.25 11,392.05 11,733.80 Restaurants -Take Out (per occt) 1,768.30 2,113.10 2,525.15 2,765.05 2,848.00 2,933.45 Hotel Room (per room) 213.23 254.80 304.50 333.45 343.45 353.75 Grease Removal (per gollon) 2.56 3.06 3.66 4.01 4.13 4.25 7 of 7 05.28.2021
Fl Technical Appendix D — Proposition 218
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NOTICE OF PUBLIC HEARING
CONCERNING PROPOSED RATE INCREASES
TO SEWER, SALTWATER,AND SOLID WASTE SERVICE FEES
The City Council of the City of Avalon (the “City”) invites the public to attend a Public Hearing to be heki on June 1, 2021, at 5:00 p.m., in the City Council Chambers at City Hall, located at 410 Avalon Canyon Road, Avalon, California 90704, or as soon thereafter as the matter may be heard. The purpose of the public hearing is thr the City Council toconsider adopting increases in the current rates for its sewer, saltwater, and solid waste service fees.
The public may participate in the Public Hearing and address the City Council on the Public Hearing in person by practicing social distancing while waking in the City I-laB Court Yard and entering the Chambers one at a time at the approprte time. A signup sheet will be provided online prior to the meeting and no one will be admitted who is ill or exhibitingsymptoms of COVID-19. Additionally, the general public may participate in the Public Hearing and address the Ci Council by providing comments via c-Comment. Please use thelink below to provide comments via e-Con,ment.
To submit comments using eComment, please follow this link:
litips *a va in n. uran ic us ideasco inClick the Meetings tab and then Post to comment on the 06/01/2021 meeting.
REASONS FOR 11W PROPOSED RATE INCREASES
The City is committed to providing the highest quality utility services at the lowest possible rates for our customers. maintaining financLilly sound and fiscally responsible sewer,saltwater, and solid waste programs. all while keeping pace “ith inflation and other cost increases. To meet this commitment. the City engaged an independent consultant to evaluate the infrastructure needs. proarams. and operations and maintenance cosis of its sewer, saltwater, and solid waste utilities. This review assessed the adequacy of’ rate revenues to operate and maintain the utilities and comply with all state and federal regulations. Based onthis evaluation, it has been determined that rate increases are necessary to enable the City to:(I) recover current and projected increases in the costs of operating and maintaining thesewer, saltwater, and solid waste systems; (2) construct capital infrastructure improvements needed to repair, replace and update [lw’s aging sewer and saltwater systems; (3) complywith recent unfunded mandates in solid waste; (4) maintain operational and financial stability of the utilities; (5) comply with state and frderal regulatory requirements; and (6) meet andcomply with annual debt service requirements. The Cit-Vs sewer, saltwater, and solid waste service fees are all billed on an annual basis and collected on the property tax roll, Detailed descriptions of the proposed rates for each of the utilities are provided below.
PROPOSED SEWER SERVICE FEES
The proposed rate structure for the City’s sewer service fees has varioLls customer classes:
residentia public showers, hotels, laundries, shops/of&es, combined shops/offices, take-out restaurants, churches, bars/restaurants with up to tOO seats, and bars/restaurants with more than 100 seats. For residential customers, the fee is determined on a per dwelling unit basis. For public shower customers, the fee is cabulated on the basis of the number of showers located atthe parceL For hotel custonrs. the fee is calculated on the basis of the ntunber of roomswithin the hotel property. For laundry customers, the lee is calculated on the basis of the number of washing machines/units located at the property. For combined shops/offices, the fee is calculated on a per 1,000 square foot basis, with a 1,000 square foot minimum, rounded dowti in 500 square foot increments above 1,000 square Iet. For all other non-residenthl customers, the fee is a tht, fixed charge per account basis. Within each cu.stonr class, the sewer serxte fee to be imposed is calculated to proportionately allocate the cost of providingsewer serves to each parcel based on the estimated amount of wastewater discharged, If adopted, the proposed rates will be in effect hcainning July I, 2021, and will be increased each .Iul) I thereafter through, and including. July I, 2025. The current and proposed rates and the annual increases in the rales resulting from the proposed rates for the sewer service lees are as set forth in the table below,
CURRENT AND PROPOSED ANNUAL RATES FOR SEWER SERVICE FEES Customer Ciäs Current 71112021 711/2022 7/112623 7/1/2024 7/1/2025 Resi&ntial (S/DwIling Unit) $873.00 $93410 $999.50 51,034.50 Si,065.55 SlJ)97.s’j Public Showtrs ($/Shoiwr) 289.80 310.10 331.80 343.40 353.70 364.30 Hotels (S/Room) 480.15 513.75 519.70 568.95 586.05 64J3.60 Laundries (S/Wash Unit) 1,178.55 1,261.05 1,349.30 1,396.55 1,438.50 1,481.64) Shoj/Offices ($/Acct.) 873.00 934.10 999.50 1,034.50 1,065.55 1097.50 CornNned Sho/Officcs ($11,000 sq. ft.) 558.70 597.80 639.65 662.05 681.95 702.35 Take.out Restauran ($/Acct.) 1,325.20 1,417.95 1,517.20 1,570.35 1,617.50 1666.00 Churches ($/Acct3 1.764,90 1,888.40 2020.65 2,001.40 2.154,15 2.218,75 Bars / Restaurants (up to 100; (S/Acct.) 2.624,95 2.80865 3,005.30 3,110.55 3,203% 3.300iY) Bars / Restaurants (>100) ($/Acct.) 3,925.05 4,199.75 4,493.80 1.651,15 4,790.75 4934.40
PROPOSED SALTWATER SERVICE FEES
The rate structure for the City’s saltwater service fees has 3 customer classes: residential, hotel, and commercial customers. For residential customers, the amount of the fee to be imposed is determined on a per dwelling unit basis. The proposed fees for hotel and commercial customers are determined on the basis of the number of toilers and urinals within the hotel or commercial propenv. Within each customer class, the amount of the saltwater service fees to be imposed are calculated to proponionately allocate the cost of providing saltwater services to each parcel based on the estimated amount of saltwater used. If adopted, the proposed rates will be in effect beginning July 1. 2021, and will be increased each July I thereafter through, and including. July I, 2025. The current and proposed rates for the saltwater service fees are as set forth in the table below.
CURRENT AN]) PROPOSED ANNUAL RATES FOR SALTWATER SERVICE FEES Customer Class Current 7/1/2021 7/1/2022 71112023 7/1/2024 7/1/2025 Residential ($ ‘Thve/ling unit,) $265.60 $272.30 $279, 10 $286.10 $293.25 $300.60 Commercial IS l’oiIer& L/rin,Ii 52o5.60 $272.30 $279.10 $286.10 S293.25 $3J.60 Hotel (S /‘oi/et& Lfri’iul) Sl46.lO $149.75 $153.50 SI57.35 $161.30 $165.35 -2-
PROPOSED SOLID WASTE SERVICE FEES
The proposed rate structure for the City’s solid waste service fees has 10 customer classes:
residential, residential with more than 10 dwelling units, hotels, gathering spaces (which includechurches, public showers, schools, and the casino building). shops’offlces (which include hospitals). grocers, restaurants with up to 100 seats, restaurants with more than 100 seats, and take out restaurants. For residential customers, the amount of the fee to be imposed isdetermined on a per dwelling unit basis; however, residential properties with 10 or moredwelling units are billed at a different rate per dwelling unit to reflect the shared solid wastefacilities of these customers. The amount of the fee imposed on hotel customers is determined on the basis of the number of rooms within the hotel property. The amount of the fees imposed on gathering spaces, shops/offices, and grocers is determined on a square footage basis. Theamount of the fees imposed on restaurants is determined on an account basis. Restaurants arealso required to pay an additional grease disposal charge which is imposed on a per gallon basis.
Within each customer class, the amount of the solid waste service fees to be imposed are calculated to proportionately allocate the cost of providing solid waste services for each parcel based on the estimated amount of solid waste generated. If adopted, the proposed rates will be in effect beginning July I, 2021, and will be increased each July I thereafter through. and including, July 1. 2025. The current and proposed rates are as set forth in the table below CURRENT AND PROPOSED ANNUAI. SOLID WASTE SERVICE FE}S
Customei Cls Current 7/1/2021 7/112022 7/1/2023 7/1/2024 7/1/2025 Residential (S/Dwelling Uniti S559.5t S668.60 $799.00 $874.90 $901.15 $928.20 Res> 10 Units (SJOwelling 44.6 535.00 63935 700.Iu 721.10 74275Sho /OtTice IS l.000sq/i.) 88415 11)5655 1,262.60 1.38255 1,124.05 l.46tt75 Grocer S l,fl”Usq ft.) 2,652.45 3.16970 3,787.80 4,147.65 4,272.10 4,400.25 Gathering Sce (Svl.IJOIIsq.ft) 442.10 528.30 631.30 691.25 712.00 733.35Restaurants >100 seats S/ztcct) 3,536.60 4,226.25 5.05035 5,530.15 5,696.05 5,866.95 Restaurants up to lOOseats tS’1cct.) 7,073.20 8,452,45 10,100.70 11,060.25 11,392.05 11,733.80Restaurants —Take Out (S/.1cct 1,768,30 2.11310 2,525.15 2,765.05 2,848.00 2,933.45 Hotels (S/Room) 213.23 254,80 304.50 333.45 343.45 353.75 Grease Dissal (SGallon)°t 2.56 3.06 3,66 4.01 4.13 4,25 (I) Restaurants must also pay a grease removal charge based on gallons removed in the prior year.
PUBLIC HEARING AND PROTESTS
Any propert’ owner nay submit a written protest to the proposed rate increases to the City’s sewer. sahwater. and solid waste service fees; provided, however, only one protest %iIl be counted per identified parceL Any written protest must: (I) state that the identified properm’owner is in opposition to the proposed rate increases to the sewer, saltwater, and/or solid waste service fees: (2) provide the location of the identified parcel (by street address, customer accountnumber, or assessor’s parcel number); and (3) include the name and signature of the property owner submitting the protest. Written protests may be submitted by mail or in person to the City Clerk at 410 Avalon Canyon Roath P.O. Box 707, Avan. California 90704. or at the Public Hearing (date and time noted above). lo be couined, written protests must be received by the City Clerk prior to the conclusion of the public comtnent portion of the Public Hearing. Any protest submitted via e-mail, facsimile, or other electronic means will not be accepted. Please identify on the front of the envelope for any protest, whether mailed or submitted in person to the City Clerk, Ann: Public Hearing on Rate Increases.
-3-
The City Council will consider all written protests and public comments to the proposed rate increases at the Public Hearing. Oral comments at the Public Nearing will not qualify as formal protests uniess accompanied by a written protest. Upon the conclusion of the Public Hearing, the City Council will consider adoption of a resolution authorizing the rate increases to the City’s sewer, saltwater, and solid waste service fees as described in this notice. If written protestsagainst the proposed rate increases to (I) the sewer service fees, (2) the saltwater service fees. and/or (3) the solid asLe service fees as outlined above are not presented by a majority ofproperty ow ners of the identified parceb upon which the fees are proposed to be imposed, the City Council will be authorized to impose the resçctive rate increases. If adopted. the proposed rate increases to the sewer, saltwater, and solid waste service fees will be as set forth in thetables in this notice.
Additional information, including rate analyses, presentations, and proposed rates by year and parcel can be foLind at www.cityolavalon.comlassessments. For further questions regarding customer classifications or the proposed fees to be imposed on parcels, please contact Matthew Baker, Finance Director, at (310) 510-0220 ext. 170 or atmbakerrä)citvofavalo n.co m. -4-
Customer Class
Residential (S/ Dwelling (in/ti
Res> 10 Units e’S/Dii’elling (into
Shops / Office (5/1,000 sq. fl.)
Grocer (5 1.000 sq. /1,)
Gathering Space (5/1,000 sq. f/i
Restaurants >100 seats (5.1cct,)
Restaurants up to 100 seats (5./lec/.i
Restau rants — Take Out (54ccr)Hotels (S Room)
Grease Disposal (5 Gallon!
(I) Restaurants must also pay a grease removal charge based Current
$934.10
310.10
513.75
1.26 I. 05
934.10
597.80
1.41795
I .888.40
2.80865
4,199.75
Proposed
$999.50
331.80
549.70
1,349.30
999.50
639.65
1,517.20
2,020.653,005.30
4.493. 80
PROPOSED RATE INCREASES
TO SEWER, SALTWATER, AND SOLID WASTE SERVICE FEES
PROPOSED SEWER SERVICE FEES
Customer Class
Residential (S/Dwelling Unit)
Public Showers (S/Shower)Hotels (S/Room)
Laundries (S/Wash Unit)
Shops/Offices (S/Acct.)
Combined Shops/Offices (S/LOUD sq. ft.)
Take-out Restaurants (S/Acct.)
Churches (S/Acct.)
Bars / RestaLirants (up to 100) (S/Acct.)Bars I Restaurants (>100) (S/Acct.)
PROPOSED SALTWATER SERVICE FEES
Customer Class Current Proposed
Residential (5/Dwelling unit) $272.30 $279.10
Commercial (S’Toilet & Urinal) $272.30 $279.10
Hotel 6 In/let a Urine/i $149.75 $153.50
PROPOSED SOLID WASTE SERVICE FEES
Current
$668.60
535.00
1,056.55
3,169.70
528.30
8.45245
4. 226.2 5
2.] 13.10
254.80
506
on gal Ions
$745.49
596.53
1,178.05
3,534.22
589.05
9.42448
1.712 .2 72,356.11
284.10
3.41 removed in the pr or year.
CITY OF AVALON CITY COUNCIL
MEETINGDATE: June2l,2022 AGENDAITEM: 3
ORIGINATING DEP: Administration CITY MANAGER:
PREPARED BY: Audra McDonald, Administrative Analyst
SUBJECT: Public Hearing for Approval of Fiscal Year 2022-2023 Community Development Block Grant (CDBG) Funds, and Re-Allocation of the balance of Fiscal Year 2021-22 Funds.
RECOMMENDED ACTION(S): 1. Open the Public Hearing, accept comments. 2. Close thePublic Hearing. 3. Authorize the City Manager to approve the allocation of Fiscal Year 2022- 2023 CDBG Funds and re-allocation the balance of Fiscal Year 2021-2022 CDBG Funds.
REPORT SUMMARY: The City of Avalon receives Community Development Block Grant (CDBG) Funding annually through an agreement with The Los Angeles County Development Authority (LACDA). The funding amount is formula based (population). The City of Avalon’s estimated FY 2022-2023 is approximately $40,000 +1-2% and approximately $71,000 in un allocated CDBG funds.
A Public Hearing is required to receive comments on the proposed use of the FY 2022-2023 CDBG Funds. The proposed projects are as follows:
1. City of Avalon ADA Curb and Ramp Project utilizing reserve CDBG funds for the amount of $40,000 and re-allocate FY 2021-2022 funds in the amount of $71,000 for a total project cost of $111,000.
GOAL ALIGNMENT: N/A
FISCAL IMPACTS: Addition of $111,000 in grant revenue to FY 2022-2023 budget for Phase II ADA Accessibility Improvements; Account No. 11925-8041.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will be unable to utilize CDBG Funds.
FOLLOW UP ACTION: Submit required Public Notice, Resolution and Staff Report to LACDA for approval.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS:
1. Public Notice
2. Resolution
RESOLUTION NO.____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVALON, CALIFORNIA, AUTHORIZING AND APPROVING THE FISCAL YEAR 2022-2023 COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS AND RE-ALLOCATION OF UNSPENT FISCAL YEAR 2021 -2022 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS The City Council of the City of Avalon does hereby find order and resolve as follows:
SECTION 1. Recitals.
A. The Los Angeles County Community Development Block Grant (CDBG) Program has allocated approximately $40000 to the City of Avalon for Fiscal Year 2022-2023.
B. The City of Avalon has an un-allocated CDBG balance of $71000 from Fiscal Year 2021-2022.
SECTION 2. After conducting a public hearing, the City Council hereby authorizes the expenditures as follows:
A. $111,000 in public service grant funds for Phase II of the City of Avalon’s City-Wide ADA Curb and Ramp Project.
The City Council authorizes adjustments to the programmed amounts as needed and available, as well as in the event the City receives a different total funding amount, the City Manager orher designee is also authorized to make changes to the project as needed.
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and enter into the book of original resolutions.
Passed, Approved and Adopted on the 2l day of June, 2022.
I, the undersigned, hereby that the foregoing Resolution Number was duly adopted by the City Council of the City of Avalon following a roll call vote:
Ayes:
Noes:
Absent:
Ann H.Marshall, Mayor
Attest:
Gabrielle Morones, Deputy City Clerk
4 NOTICE OF PUBLIC HEARING
CITY OF AVALON
CITY COUNCIL
In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact Denise Radde, City Clerk (310) 510-0220. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35104 ADA Title II). All public records relating to an agenda item on this agenda are available for the puhhc inspection at the time the records are distributed to all, or a majority of all, members of the City Council. Such records shall he available at City Hall Due to health recommendations from the Center for Disease Control and State of California Division ofOccupational Safety and Health (Cal/OSHA), and the declared state of emergency where:n social distancingmeasures have been imposed or recommended, the CITY OF AVALON’S CITY COUNCIL and PLANNING COMMISSION MEETINGS SHALL GENERALLY BE A\JAILABLE TO THE PUBLIC REMOTELY. The general public may attend the meeting in the Council Chambers however must adhere to social distancing requirements.
The public is encouraged to watch and participate from the safety of their homes while practicing social distancing.
Council Chambers ar open to a maximum 30 members of the general public. Once the Council Chambers reachmaximum occupancy, the general public may participate in Oral Communication and address the City Council on an agenda item in person by waiting in the City Hall Court Yard and entering the Chambers one at a time at the appropriate time. No one will be admitted into the Council Chambers who is ill or exhibiting symptoms ofCOVID-19. Additionally, the general public may participate in Oral Communication and address the City Council on an agenda items by providing comments via e-Comnient. Please use the link below to provide comments via e-Comment.
The meeting can be viewed;
On local cable: Catalina Broadband Solutions channel 3
Streaming Online: w.cityofayaion.com/meetings
Streaming on Facebook Live: www.facebook.com/CityOfAvalonOfficiai The Avalon City Council will hold a public hearing on Tuesday, June 21, at 5:00 p.m. in the City Council Chambers at City Hall, located at 410 Avalon Canyon Road, Avalon, CA, for:
Approval of the City of Avalon proposed allocation of Fiscal Year 2022-23 Community Development Block Grant (CDBG) funds, Re-Allocation of the balance of FY 2021-22 CDBG funds.
The Council will consider the following proposed allocations:
The use of $71,000 reserve and $40,000 Fiscal Year 2022-23 CDBG funds for Phase II of the City Wide ADA Curb and Ramp Project for a total project cost of $111,000.
The estimated FY2022-23 CDBG annual allocation for the City of Avalon is $40,000 and may fluctuateby ÷1- 2%.
If there are any questions regarding this notice, please contact Ms. Audra McDonald, at (310) 510- 0220, ext. 118. Copies of all related documents can be reviewed by any interested person at City Hall during normal business hours, Monday through Thursday. Oral and written comments may be presented to the City Council on, or before, the date of the rneeting \
Ms. Audra McDonald, Administrative AnalystPublish Date: Wednesday) May 11,2022 Posted: City Hall Bulletin Board
SYWYt![WPtyPJPj100h1
Avalon Post Office Bulletin Board
CITY OF AVALON
CERTiFIED COPY OF ORIGINAL DOCUMENT
STATE OF CALIFORNIACOUNTY OF LOS ANGELES ) SS.
CITY OF AVALON
I, Gabriclic Morones, Deputy City Clerk of the City of Avalon, do hereby certify that the attached copy of the PUBLIC NOTICE REGARDING THE APPROVAL OF THE CITY OF AVALON PROPOSED ALLOCATION OF FISCAL YEAR 2022-23 COMMUNITY DEVELOPMENI BLOCK GRANT (CDBG) FUNDS, RE-ALLOCATION OF’FHE BALANCE OF FY 2021-2022 CDBG FUNDS, is a true and correct copy of the original on filein the office oil lie City Clerk.
IN WITNESS WHEREOF, I have hereunto subscribed my name and seal this 21st day of June, 2022,
Gabrielle Morones, Deputy City Clerk
City of Avalon. California
CITY OF AVALON CITY COUNCIL
MEETING DATE: June 21, 2022 ADENDA ITEM: j.
ORIGINATING DEP: Administration CITY MANAGER:
PREPARED BY: David Maistros, City Manager
SUBJECT: Public Hearing Continuation Regarding an Appeal to Planning Commission Action 22-01 of PC #2783 Approving a Setback Variance at 261 E. Whittley.
RECOMMENDED ACTION(S): 1. Open the Public Hearing to hear public comment. 2. Close the Public Hearing. 3. Continue the matter for hearing to a date certain (July 19, 2022).
REPORT SUMMARY: On April 20, 2022, the Planning Commission of the City of Avalon took action on a request for approval of a Site Plan and a Setback Variance at 261 E. Whittley.
On May 3, 2022 Charles Canby, and other surrounding property owners, filed a timely appeal of the Planning Commission’s decision, requesting that the City Council hear the Project de novo at a public hearing.
A public hearing was conducted at a regular City Council Meeting on June 8, 2022. After significant discussion, City Council requested more information and to have the matter continued to the next regular City Council meeting.
Due to the volume of material and information requested, and as discussed with appellant, City Staff recommend opening and continuing the matter of the appeal at 261 E. Whittley to the July 19, 2022 City Council Meeting.
GOAL ALIGNMENT: N/A
FISCAL IMPACTS: Undetermined.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City Council will not have the information needed to make a fully informed decision.
FOLLOW UP ACTION: Implement City Council direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENT: None.
1 CITY OF AVALON CITY COUNCIL
MEETING DATE: June21, 2022 AGENDA ITEM:
ORIGINATING DEP: Finance CITY MANAGER: PREPARED BY: Matthew Baker. Finance Director SUBJECT: FY22 Proposed Budget Amendments
RECOMMENDED ACTION(S): Adopt a resolution authorizing the proposed budget amendments as outlined in this report.
BACKGROUND: On July 6, 2021, City Council adopted the City’s annual operating and capitalbudget for the fiscal year ending June 30, 2022 (FY22), with General Fund appropriations totaling $11,751,423. General Fund appropriations include the allocation equal to 22% of thetransient occupancy tax (TOT) collected by the City during the fiscal year to the Love Catalina Island Tourism Authority (Love Catalina). The appropriations also include the additional half percent (0.5%) of sales tax revenue collected by the California Department of Tax and Fee Administration and passed through the City to the Catalina Island Medical Center (CIMC). These budgeted expenditures are set based on revenue estimates developed as part of the budgetprocess. In addition, Avalon Measure H, a ballot initiative approved on November 3, 2020, authorized an additional tax for cruise ship, ferry, and aircraft passengers and mooring renters that went into effect on April 1, 2022; however, the Measure H tax revenues and passed-throughexpenditures to the CIMC were not included in the adopted budget.
REPORT SUMMARY: The adopted FY22 Budget estimates TOT revenues totaling $5,150,000,or approximately 95% of the pre-COVID FY19 revenue amount, Based on this estimate, allocations to the Chamber were budgeted to 10260-5650 totaling $1,133,000. TOT revenuescollected through June 7, 2022 reflecting transient rental activity through April 2022 total$6,828,681, with TOT now estimated to total $8,519,005, assuming May and June rental activity match last year’s figures. As a result of these increased revenues, expenditures budgeted to 10260-5650 need to be increased by $741,181 to $1,874,181 to equal 22% of the TOT collected as required by the Avalon Municipal Code.
Similarly, the FY22 Budget estimated the CIMC 0.5% add-on sales tax revenues to totalS430,000. The estimate was determined based on the City’s sales tax revenue forecast provided by the City’s consultant, which had estimated the City’s 1% portion of sales tax revenues to total $864,776. During the current fiscal year, taxable sales activity has significantly exceeded forecasted amounts, with CIMC add-on sales tax revenues through June 7, 2022 totaling $518,386 for sales activity through March 2022. Based on the latest forecast, the CIMC 0.5%add-on sales tax revenues for the fiscal year are estimated to total $620,000, requiring a budgetamendment of $190,000 to 14130-5001. 1 Similar to the CIMC 0.5% add-on sales tax, the Measure H Tax is collected by the City and passed through to the CIMC but the tax was not included in the adopted budget. The tax wentinto effect in April 2022 with collections through June 2022 estimated to total $150,000, requiring a budget amendment of $150,000 to 14130-5002 entirely offset by new revenue estimates to 14130-7019.
In addition, the budget for the fiscal year ended June 30, 2021 (FY21) included $200,000 forlandfill closure and post-closure pre-funding; however, only $100,000 was transferred to the trust account during the prior fiscal year. The remaining $100,000 was not factored into the FY22 budget but still needs to be transferred to the City’s trust account to ensure compliance withState pre-funding requirements. Staff is proposing an increase of $1 00,000 to 13225-6569 in the current year budget to make up for the reduced funding in the prior fiscal year.
In conclusion, the proposed budget amendments either relate to required pass-through expenditures, with the increased expenditures offset by increased revenues, or relate to plannedcontributions to the City’s landfill trust account included as part of the rate study. Below is a tablesummarizing the proposed amendments to budgeted expenditures.
Account Description FY22 Proposed Difference
Budget Amendment
10260-5650 Chamber Marketing -TOT $1,133,000 $1,874,181 + $741,18114130-5001 Pass Thru Tax $430,000 $620,000 + $190,00014130-5002 Measure H Pass Thru $ - $150,000 + $150,00013225-6569 Landfill Closure Fee $268,519 $368,519 + $100,000 GOAL ALIGNMENT: Fiscal stability.
FISCAL IMPACTS: The actions recommended to the City Council by Staff as outlined above will have the following fiscal impacts will amend the budget as outlined in the report CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will not be able to make required pass-through expenditures to outside parties without expenditures exceeding budgeted amounts.
FOLLOW UP ACTION: Implement City Council Direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.ATTACHMENTS: Resolution. 2 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AVALON ADOPTING THE BUDGET AMENDMENTS FOR
FISCAL YEAR 2021-22
WHEREAS, the City Manager prepared and submitted the Proposed Fiscal Year 2021- 22 City budget to the City Council; and
WHEREAS, the Proposed Fiscal Year 2021-22 City Operating expenditure budget for all funds and departments totals $26,114,137, the Capital Project expenditure budget totals $5,063,558; and
WHEREAS, the expenditures are offset by revenues and prudent use of available reserves; and
WHEREAS, the budget included the annual update to the City of Avalon’s Treasurer’s Statement of Investment Policy; and
WHEREAS, the budget included the City of Avalon’s Budget and Fiscal Policies; and WHEREAS, the City Council voted to adopt the Fiscal Year 2021-22 City budget on July 6,2021; and
WHEREAS, the Fiscal Year 2021-22 Budget was analyzed as a part of the Mid-Year Budget Review Process on February 15, 2022 during a regular City Council Meeting; and WHEREAS, on February 15, 2022 the City Council authorized budget amendments totaling $177,952 in additional expenditures in Fiscal Year 2021-22; and WHEREAS, during a regular City Council Meeting on June 21, 2022, the City Council considered and authorized additional amendment recommendations for Fiscal Year 2021-22;and WHEREAS, Avalon Measure H, a ballot initiative approved on November 3, 2020, authorized an additional tax for cruise ship, ferry, and aircraft passengers and mooring renters that went into effect on April 1, 2022 and revenues were not included in the Fiscal Year 2021-22 budget; and
WHEREAS, Fiscal Year 2021-22 budget included $200,000 for landfill closure and postclosure pre-funding; however, only $100,000 was transferred to the trust account during the prior fiscal year; and
WHEREAS, estimates for revenues associated with TOT and Sales Tax exceeded projections; and
WHEREAS, proposed June 21, 2022 budget amendments either relate to required pass through expenditures, with the increased expenditures offset by increased revenues, or relateto planned contributions to the City’s landfill trust account.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AVALON AS FOLLOWS:
Section 1. The Proposed budget for Fiscal Year 2021-22, including the operating budgets, capital budgets, expenditures, revenues and transfers set forth therein are approved and adopted.
Section 2. The amount of Fiscal Year 2021-22 budget for each account of the budget may be drawn upon warrants in payment of demands in accordance with the provisions ofCalifornia Government Code 32708 and 32709.
PASSED AND ADOPTED BY the City Council of the City of Avalon, Avalon, California, held on this 21st day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ann H. Marshall, Mayor
ATTEST:
Gabrielle Morones, Deputy City Clerk
CITY OF AVALON CITY COUNCIL
MEETING DATE: June 21, 2022 AGENDA ITEM: I IORIGINATING DEP: Finance CITY MANAGER:
PREPARED BY: Matthew Baker, Finance DirectorSUBJECT: Proposed Fiscal Year 2022-23 Budget RECOMMENDED ACTION(S): Continue discussing the proposed Fiscal Year 2022-23 Budget.If consensus, adopt the resolution establishing the City budget for Fiscal Year 2022-23.
REPORT SUMMARY: During the preceding four City Council meetings, Staff presented draft versions of the proposed Fiscal Year 2022-23 operating and capital budgets as summarized below:
• April 19, 2022 — Discussion of beginning reserve estimates, year-to-date revenue estimates, and projected revenues for the upcoming fiscal year • May 3, 2022 — Discussion of operating budgets, including labor, contract services, and maintenance accounts, for the General Fund, Harbor Fund, and Internal Service Funds • May 17. 2022— Discussion of proposed major capital outlays for the next fiscal year • June 8, 2022 — Updates of significant changes from the prior budget presentations and discussion of operating budgets for the Sewer Fund, Saltwater Fund, and Solid Waste Fund
Copies of these presentations are available on the Finance Department’s webpage (www.cityofavalon.com/finance). Based on the input received during these study sessions, Staffis presenting the proposed Fiscal Year 2022-23 Operating and Capital Budget for City Council to review and consider for adoption. The proposed budget also includes updates to the City’s Budget and Fiscal Policies, which includes the Statement of Investment Policy, for review and adoption.
Staff will provide an overview of the proposed budget with the City Council and will be available to answer questions.
GOAL ALIGNMENT: Adopt a balanced City budget.
FISCAL IMPACTS: To be determined.CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: City departments would essentially have to operate without the legal authority conveyed by adoption of the budget.
The Fiscal Year 2022-23 budget would continue to govern City expenditures.
FOLLOW UP ACTION: Adopt the attached resolution establishing the budgets for all funds and departments and approve the City’s Budget and Fiscal Policies.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS: Proposed Fiscal Year 2022-23 Budget, Resolution RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AVALON ADOPTING THE BUDGET FOR FISCAL YEAR 2022-23
WHEREAS, the City Manager prepared and submitted the Proposed Fiscal Year 2022- 23 City budget to the City Council; and
WHEREAS, the Proposed Fiscal Year 2022-23 City Operating expenditure budget for all funds and departments totals $29,601,607, the Capital Project expenditure budget totals$15,373,651; and WHEREAS, the Proposed expenditures are offset by revenues and prudent use of available reserves; and
WHEREAS, the proposed budget includes the annual update to the City of Avalon’s Treasurer’s Statement of Investment Policy; and
WHEREAS, the proposed budget includes the annual update of City of Avalon’s Budget and Fiscal Policies; and
WHEREAS, the City Council held four public budget study sessions, and a public hearing to consider public comment on the proposed budget; and
WHEREAS, the City Council voted to adopt the Proposed Fiscal Year 2022-23 City budget;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AVALON AS FOLLOWS:
Section 1. The Proposed budget for Fiscal Year 2022-23, including the operating budgets, capital budgets, expenditures, revenues and transfers set forth therein are approved and adopted.
Section 2. The amount of Fiscal Year 2022-23 budget for each account of the budget may be drawn upon warrants in payment of demands in accordance with the provisions of California Government Code 32708 and 32709.
PASSED AND ADOPTED BY the City Council of the City of Avalon, Avalon, California, held on this 21th day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ann H. Marshall, Mayor
ATTEST:
Gabrielle Morones, Deputy City Clerk
CITY OF AVALON
Proposed
Fiscal Year
2022-2023
Budget
CITY OF AVALON
FY 2022-2023 Operating and Capital Budget
Table of Contents
Budget Message 1
Budget Overview 1 4
Organizational Chart 17
Full-Time Equivalent Comparison 18
Fund Balance Schednles 20
General Fund 23
General Fund Revenues 23
Law Enforcement Expenditures 27
Fire Department Expendi:ures 29
Public Works Expenditures 31
Planning Expenditures 33
Community Services Expenditures 35
Other General Fund Expenditures 37
Special Reveuue Funds 39
Harbor Fund 46
Harbor Fund Revenues 46
Harbor Public Works and Administration Expenditurcs 48
Harbor Operations and Capital Expenditures 50
Sewer Fund
Saltw aler Fund 57
Solid Waste Fund 60
Avalon Transit Fund 63
internal Service Funds 66
Successor Agency Fund 75
Capital Projects 78
Budget and Fiscal Policies 137
CITY OF AVALON
June 21, 2022
Honorable Mayor, Members of the City Council, and Citizens of the City of Avalon, California:
\Ve are pleased to submit for your adoption the Fiscal Year (FY) 2022-2023 operating budget and capital improvement budget for the City of Avalon (City). This document implements the direction provided by the Mayor and City Council and serves as a financial plan for the continued improvement of the quality of life for Avalon residenis, businesses and stakeholders.
Over the past year, the City of Avalon has continued to adopt to the ongoing challenge of managing operations during the COVID-lO pandemic, which began in March 2020. The City faced unprecedented economic uncertainty that resulted in a steep decline in visitor—driven revenues, including transient occupancy taxes (TOT) and wharfage fees in particular. However, over the last twelve months, the City has benefitted from a resurgence in tourism and has utilized the resuhing increase in visitor-driven revenues to begin restoring reserves utilized during the early stages of the pandemic. In response to the pandemic, the City made significant reductions to staffing levels, eliminated certain services, and deferred major capital improvement projccts to ensure the continued funding of essential services and to minimize any required draws on reserves. While pandemic restrictions began to lull during the development of the current year budget ending June
30. 2022. the City was cautious with its spending and, while beginning the process of rehiring staff, focused on the restoration of reserves. in response to these cost restraints, all departments have hail to reassess their operations and have successfully identified solutions for maintaining exceptional service to the community with limited resources.
The proposed FY 2022-2023 budget was developed using a conservative approach to revenue allocation while meeting the community’s needs and addressing the priorities identified by’ City Council. We are pleased to present you with the httclget for Fiscal Year 2022-2023, which uses$1,237,411 in General Fund savings from prior fiscal years and S 1,090,001 from the Harbor Fund to fund one-time capital outlays that were deferred due to the pandemic.
Budget Highlights
The proposed budget reflects General Fund estimated revenues and transfers-in totaling 514,558.169. Operating revenues, totaling S12.053.3 18. include SI 1,731.350 in recurring revenues and $321,968 in non-recurring revenues, primarily planning-related grants and ambulance-related supplemental reimbursements. General Fund appropriations total $15,795,581, with recurring operating expenditures totaling $11,244,312, non-recurring operating expenditures totaling $339,960, capital outlays totaling 83,746.307 and transfers to other funds totaling $465,000. Recurring revenues exceed recurring expenditures with reserves to be utilized to fund one-time capital outlays deferred in prior year budgets. including the Five Corners Pedestrian Improvement Project, Pebbly Beach Road Revetment Repairs, and Crescent Avenue Hillside Repairs. as w’eIl as $250,000 towards vehicle replacement and $200,000 to subsidize Solid Waste operations.
CITY OF AVALON
The proposed budget reflects Harbor Fund revenues totaling 515.681,657, comprised of 58.254.270 in operating revenues and 57,427.387 in grants and other non-operating revenues. Harbor Fund appropriations total $16,771,657 with $7,117,638 in operating expenditures and 59,654,019 in capital outlays, Similar to the General Fund, recurring revenues exceed recurring expenditures. with reserves utilized to fund significant capital outlays deferred in prior year budgets. Harbor Fund revenues have been estimated conservatively and operating revenues exceeding estimates will be utilized to fund necessary capital outlays and restore reserves to target levels. The Harbor Fund will require several years of strong revenues to restore reserves to target levels. This challenge is further compounded by the need for major investment in capital improvements, including the Cabrillo Mole Ferry Tenninal structure, which will require reserves to be used for local match requirements.
Sewer, Saltwater, and Solid Wastc Funds were budgeted to align with the cost of service study adopted by City Council on June I. 2021, which included planned draws on reserves for the Solid Waste Fund in the current budget year. The budgeted draws on reserves in the Sewer and Saltwater funds are the results of unspent budgeted capital outlays in the current budget rolled forward to the proposed budget.
Below is a table summarizing budgeted activity across major budget funds:
Fund Operating Grants and Operating Capital Gain (Draw) Revenues Transfers In Expenditures Outlays and on Reserves Transfers Out
General Fund Sl2.053,318 2,504.851 (11,584,274) (4.211,307) (51,237,411) Harbor Fund $8,254,270 7,427,387 (7,117,638) (9,654,019) ($1,090,000) Sewer Fund $3,041,008 - (2,625,940)! .. (725,000) ($309,933) Saltwater Fund $863,173 - (655,232) (215.000) (57,059)
Solid Waste Fund $2,480,419 205,000 (2,683,968) (279,444) ($277,993) Economic Outlook
Statewide sales tax revenues increased by an estimated 12.3% during Fiscal Year 202 1-2022 with restaurants and hotels tip 36.8% statewide for the year. The pandemic created significant stored up demand for food service and leisure experiences that has not been deterred by the emergence of new COVID variants. however, the food service, hospitality, and retail trade industries statewide are expected to continue struggling to find and retain employees. Total non-farm employment in California has contracted by 4.7% since February 2020 compared to a 2.6% drop nationally’. The state’s labor force is still 414,700 workers lower than the pre-pandemic peak, with the contraction attributed primarily to retirees. Slow housing supply growth poses a challenge to labor force expansion in the state. with the pandemic accelerating pre-existing housing supply constraints. The next fiscal year outlook includes decelerated growth, with sales estimated to increase by 2.4% over 2 CITY OF AVALON
the current fiscal year, with high inflation passed along in the cost of goods. Fuel prices are expected to remain volatile. impacted by the Russo-Ukrainian War, with short-term spikes in tax collections triggered by record prices and current increased demand, followed by a slowdown anticipated during the second half of the fiscal year.’ Tourism spending statewide in California grew to $100.2 billion in 2021, 69% ofthe 2019 amount. Travel-related spending from domestic visitors is expected to recover to 104% of 2019 in 2022. while international spending will only recover to 53%. Total travel—related spending in California is not expected to reach pre-pandernic levels until 2023. However, leisure travel could recover to 94% of 2019 volume in 2022.2 Based on the 2016 Visitor Profile Study prepared by the Love Catalina Island Tourism Authority, 80% of annual visitors are from California and international visitors account for less than 2% of total visitors to the island.General Fund Revenues The proposed budget anticipates General Fund operating revenues of S 12,053,318 and grant revenues totaling $2,414,851. The General Fund operating budget includes a new revenue account for Measure H with $757,577 budgeted for collections to he passed through to the Catalina Island Medical Center. Prior year revenue estimates also include 5880,000 in State and Local Fiscal Recovery Funds (SLFRF) from the American Rescue Plan Act (ARPA). The City used these funds to support general government services to offset for lost revenues experienced during Fiscal Year 2019-2020. Below is a comparison of General Fund revenues over the past 10 years. $14
$12
$10
$8
$6
S4
$2
$0
General Fund Revenues - 10 Years
1 National and Statewide Economic Drivers: Beacon
Trends and Economic Drivers: March 2022
Economics; HDL Companies California Forecast Sales Tax
2 Calitbrnias Visitor Economy Travel Forecast and Key Drivers: Tourism Economics prepared for Visit California: April 2022 $16
—
IIrii
—
-I—
ill.
FY2O-21 FY21-22 FY22-23
Est. Est.
• Other Taxes
FY13-14 FY14-15 FYT5-16 FYI6-17
• Transient Occupancy Tax • Salest Tax
• Licenses, permits, and fees ICh;ge for services
FYT7-18 FY1B-19 FYT9-20
I Prooerty Tax
•Other revenue
3 CITY OF AVALON
Transient Occupancy Tax (TOT)
TOT, a 12% tax on gross receipts from hotels and short-term rental properties, is the largest General Fund revenue and accounts for over half of all General Fund operadng revenues. Taxes remitted by hotels account for approximately 75% of collections with the remaining portion remitted by short- tern vacation rental properties. Restrictions on non-essential travel and tourism implemented in response to the pandemic resulted in an immediate and significant decrease in TOT revenues for the City, with TOT down over $1 million dollars during the last quarter of Fiscal Year 2019-2020.
Pandemic-related restrictions continued to depress TOT revenues through most of Fiscal Year 2020-2021. with year-to-date revenues down approximately 15% through February 2021. However, during the last quarter of Fiscal Year 2020-202 1, TOT revenues increased by 56.9% above pre COVID levels and TOT revenues for the fiscal year exceeded $6 million. TOT has continued to significantly exceed pre-COVID levels through April 2022, with TOT revenues on track to exceed $8 million for Fiscal Year 2021-2022. While the increase in revenues has corresponded with the easing of pandemic-related restrictions, the revenue gains have been driven by increased room rates as the occupancy rates and the number of rooms available have been comparable to pre-COVID levels. It remains to be seen whether this increased pricing is sustainable, due to inflationary pressures impacting demand for tourism. However, the City did not budget for this increase in revenue and has been able to use these short-tenn gains to restore reserves that were used in response to the pandemic. The Fiscal Year 2022-2023 budget includes $5,700,000 in TOT revenues, a 5.6% increase from pre-COVID revenues but approximately $2.5 million less than current year estimates. Any TOT revenues in excess of budgeted increases will first be considered to fund capital outlays and other non—recurring expenditures.
TOT Revenues by Month
$1.4
$1.2
2 $1.0
$0.8
50.6 $I t&
•FY 2018-2019 • FY 2019-2020 I FY 2020-2021 • FY 2021-2022 d>° / /
4 CITY OF AVALON
Sct/es Tax
Sales tax revenues, budgeted at
$1,800,000, are the second largest
revenue source in the General Fund,
representing approximately 15% of
operating revenues, One percent of the
current ten percent sales and use tax
rate, commonly referred to as the
Bradley-Bums Local Tax, is distributed
to the City’s Genera] Fund. The City’
receives an additional half percent add—
on sales tax, reported as a General Fund
revenue, which is entirely passedthrough to the Catalina Island Medical Center. Current year sales tax revenues
are estimated to be up 35.7% from FY
2020-202]. The City’s sa]es tax
consultant estimates sales tax revenues
to increase by an additional 3.7% next
year; however, the budget estimates • Food/Drug Drheis
sales tax revenues to decrease by 2.0%
to provide a more conservative revenue estimate. As shown in the above table, restaurants account for over half of all taxable sales generated in the City and accounted for the largest increase by business group compared to FY 2020-2021 actuals, with restrictions on bars and indoor dining lifted during FY 202 1-2022.
Ac/mission Tax
Admission tax revenues, a 4% tax on gross receipts for ticketed tours, activities, and events, accounted for approximately 6% of General Fund revenues prior to the COVID-19 pandemic. Restrictions to facilitate social distancing had resulted in the cancellation of concerts and otherspecial events in the City. Fiscal Year 2020-202] admission tax revenues were down 15% from pre-COVID levels. With restrictions on events lifted for the entire year, admission tax revenues for Fiscal Year 202 1-2022 increased by an estimated 30% from pre-pandemic levels. Admission tax revenues have benefitted from both increased rates and increased demand for ticketed activities in the City. The budget for the upcoming fiscal year estimates admission tax revenues to exceed pre (‘OVID levels by 7% but is not estimated to reach the record levels set during the current fiscal year.
Sales Tax Revenues by
Business Group
• Restaurants • County Pools •Consumer Goods
5 CITY OF AVALON
General Fund Expenditures
The proposed General Fund operating expenditures. totaling SI 1.584,274. represent an increase of approximately 51.67 million, or 16.9%. compared to the adopted FY 2021-2022 budget. The proposed increase is less than 10% after excluding the impact of new Measure H Pass Thru expenditures, which is offset by new matching revenues and not included in the prior year budget. The proposed operating budget is approximately $219 thousand or 2.6% higher than the pre pandemic FY 2019-2020 budgeted expenditures, after excluding the impact from one-time grant funded planning documents and pass-thru tax expenditures. The table below summarizes the Genera] Fund budgeted expenditures by department:
Department FY 2019-2020 FY 2020-2021 Fl’ 2021-2022 FY 2O222023i Budgç Budget Budget
Law Eniorceineni 1638,048 1,673,364 1.688,409 1.900.191 12.5% Fire Department 3,096,911 2,997,343 2,859,823 2.976,463 4.1% Public Works 1,361.447 942,705 997,121 1.129,746 133%
Planning 808,677 393.897 1,153,589 1.065,401 -7.6%
Community Sers.ices 2.230.705 1,696,022 2,056,725 2,369,873 15.2% Other 1,091.365 796,410 1.154.037 2,142.601) 85.7%
Total $10,227,153 58,499,741 $9,909,704 $11,584,274 16.9%Z Below please find a summary of significunt changes to General Fund expenditures:
• The increase in Law Enforcement is attributable to the inclusion of an additional 0.5 deputy’ included iii the City’s contract with the Los Angeles County Sheriff’s Department.• Budgeted labor-related expenditures in the Fire Department increased by 9.2% as a result of negotiated contract increases and increases to CaIPERS unfunded accrued pension liability (UAL) payments but remain less than FY20 19-2020 actuals by 0.2%. • Public Works expenditures increased by 13.2%. with increased full-time cquivalent çFTE) staffing from 5.0 to 5.7 FTEs accounting for approximately half of the increase. • Planning includes $100,000 forcontracted planning support services (10255-5070) not included in the prior year budget, with the overall decrease attributable to decreased one—time planning report expenditures. • Community Services includes the Chamber Marketing budget from TOT revenues (10260- 5650), which increased by $125,000 based on increased TOT estimates, as 22% of TOT revenues are required to he transferred to the Chamber for marketing purposes. • Other General Fund departments include the City’ Infrastructure (Fund 105). Storinwatcr Fund (Fund 124). Cemetet-v Fund (Fund 133). Succcssor Agency Administration (Fund 136), and Hospital Administration Fund (Fund 141). Budget increases are primarily attributed to increased hospital sales tax revenues and the inclusion of Measure H pass-thru expenditures in the proposed budget. 6 CITY OF AVALON
Harbor Fund Revenues
The proposed budget anticipates Harbor FLind revenues ofSS,254,270. Similar to the General FLtnd. visitor-driven user fees account for the majority of revenues in the Harbor Fund. Disruptions to cruise travel, passenger capacity restrictions on cross-channel camers. and the cancellation of events decreased operating revenues by more than SI million over FY 2019-2020 and by an additional $500 thousand FY2020-202 I. The remaining pandemic-related restrictions on cross- channel carriers were lifted in June 2021 and cruise ship travel resumed in October 2021. With the resumption of’ cruise ship visitors, harbor revenues have exceeded pre-COVID levels across all major revenue categories. Below is a comparison of harbor revenues over the past ten years.
Harbor Fund Revenues - 10 Years
$9
C
.2 58
FY13-14
11111111
FY14-1S FYI5-16 FY16-1l FY17-18 FY1S-19 FY19-20 FY20-21 FY21-22 FY2I-23 Est, Est.
• Cross Channel Wharfage • Nightly Moorings • Cruise Ship Wharfage m Pier & Tideland Rentals • Harbor use Fees a other Harbor Revenues Ci ass Channel Whar/è,Re
The City charges a three dollar (S3) per passenger wharfage fee on cross-channel ferry operators utilizing the Cabrillo Mole ferry terminal, increasing from $2.50 in March 2019 with the additional$0.50 dedicated to harbor capital projects. Cross-channel wharfage accounts for near]y half of the Harbor’s operating revenues based on current year revenue estimates. Capacity restrictions on cross-channel carriers, particularly during the peak seuson of July and August 2020. resulted in wharfage revenues down 45% during the summer months and passenger counts finished the last fiscal year down 20% from pre-COVID levels. The current budget did not anticipate wharihge revenues to reach pre- pandemic lcvels and passenger counts were budgeted to be down 10%: however, cross channel wharfage passenger counts are up 8.5% through April 2022 compared to pre-COVID levels of activity. The proposed budget estimates cross channel wharfage revenues to total $3.75 million, similar to FY 2019-2020 budgeted amounts and 12% less than current year estimates.
CITY OF AVALON
Ng1ulv Moorings
Nightly mooring fees are the second largest revenue source in the Harbor Fund and account for a qLmarter of harbor operating revenues. Nightly mooring rates are set annually by City Council through the miscellaneous fee schedule and were increased by 2.5% in July 2021 based on CPI. Mooring rates are scheduled to increase by an additional 5.1% in the upcoming fiscal year. For the curient fiscal year ending June 30. 2022, mooring revenues are estimated to he up 27%. primarily attributable to the prior rate increases. The proposed budget estimates nightly mooring revenues to be down 3.5%. Mooring revenues were not significantly impacted by pandemic-related restrictions and have generafly exceeded pre-COVID levels once the harbor was reopened to non-essential travel in May 2020.
Cruise Ship Whwjthge
The City charges a $5 per passenger charge on
cruise ships disembarking through the harbor.
Cruise slup travel returned to the City beginning
in September 2021 and 74 ships have arrived
during the current fiscal year through May
2022, with an additional nine scheduled for
June 2022. Occupancy rates on the ships have
not consistently reached full occupancy levels;
however, they have been steadily increasing
during the current fiscal year. The proposed
budget estimates occupancy rates of 60% for
the entire year to account lbr possible
cancellations due to weather and continued
uncertainty arising from new CO\[D variants.
Total 126 $ 1,025,770
Harbor Fund Operating Expenditures
Proposed FY 2022-2023 Harbor operating expenditures of $7.1 17,638 represent an increase of S693,244 or 9.7% compared to FY 2021-2022 but remain S2l0,736 or 2.9% less than the pre COVID FY20 19-2020 Budget:
Expenditure Category FY 2019-2020 F’ 2020-2021 FY 2021-2022 FY 2022-2023 V.
Budget Budget Budget Budget Increase
15.9%
895.320 12.4%
1.763.390 8.3%
1,335,077 2.3°/s
Total $7,328,374 S6.OOl,639 $6,424,395 S7,117,638 9.7%
Month ft of Ships Estimated - Scheduled Revenues
July 2022 8 S 73,800
August 2022 10 92,250
September 2022 9 53.425
October 2022 14 104.940
November 2022 14 101,235
December 2022 10 84,780
January 2023 0 69.355
Febmarv 2023 10 84,465
March 2023 14 113,240
April 2023 10 82,230
May2023 10 92.250
June 2023 8 73.800
Salaries & nenefiis 3,642,728 2,791,716 2,694,490
Maintenance &
Operations 833.525 729,500 706.237
Contract Services 1.549.588 1.429,913 1,628,700
Internal Services 1,302,533 1,050,510 1,304,968
S
CITY OF AVALON
Significant changes to expenditures in the proposed budget include:
Budgeted labor-related expenditures increased by 429,361 or 159% as a result of estimated union contract increases, increases to CaIPERS UAL payments, and increases to staffing levels by 2.0 full-time equivalents (FTE).
Maintenance and operations increased by $99,083 or 12.4% with increase in the Harbor’s vehicle maintenance budget (10470-56 10) of S40.000 accounting for nearly half of the increase. The increase includes $30,000 for annual bottom paint maintenance previously charged to a capital outlay account. • Contract services increased by S 134,690 or 8.3% primarily as a result of budgeted increases in the contract with Los Angeles County Fire Department for litguard and paramedic services of 55 1,000 or 5.7% and increases in the shorehoat services contract of 537.500 or
14.9%.
• The Harbor Fund’s allocated share of General Administration expenditures (Fund 101) decreased from 35.8% to 32.9%. however. internal service costs increased by 2.3% as a result of increases to internal service expenditures.
Other Enterprise Funds
During FY 2020-2021, the City completed a comprehensive sewer, saltwater, and solid waste rate study, examining the adequacy of existing revenues for each utility. The adopted rate transition plan is designed to ensure adequate funding of operations capital improvements while maintaining prudent reserve levels. This included planned draws on reserves in the proposed budgct in the Sewer and Solid Waste Fund to phase-in revenue growth to adequate levels. The table below is a summary of budgeted expenditures in the City’s other enterprise funds by expenditure category:
4iTV.l1lflhb’t.{iN)I))4 ‘p1Iflj)?‘&‘49P*jij4
I’ ‘ 1 r I t !i CçQ4
Sewer $3,314,147 $2,642,497 $2,974,769 $3,350,940 13%
Saltwater $732,818 $638.775 $765,877 $870,232 14%
Solid Waste 52,202,377 $2,232,83J $2,612,026 $2,963,412 11% Avalon Transit $429,157 $335,847 $312,916 $211,114 -33% Significant changes to expenditures in the proposed budget include:
• The increase in Sewer and Saltwater Fund expenditures is primarily attributable to increases to budgeted capital outtays with unspent funds from the FY 2021 -2022 budget rolled into the proposed budget for FY 2022-2023. • Solid Waste Fund contract services increased by $302,101 as a result of increased contract costs associated with Senate Bill 1383 and increased funding for landfill expansion projects. • Savings in the Avalon Transit Fund are primarily attributable to increased Local Return revenues offsetting operating costs.
9 CITY OF AVALON
Internal Service Funds
The City utilizes internal service funds (ic. General Administration Fund, Insurance Fund, and Vehicle Maintenance Fund) to tracks costs for goods and services ineuned internally in support of other funds or departments and then allocates those costs to the funds receiving the goods and services based on the amount of benefit received. For example. the Finance Department, included within General Administration, performs payroll services for both Fire Department employees in the General Fund and Harbor Patrol employees in the Harbor Fund and then charges those funds for the costs to perform the service through internal service expenditures. Annually during the budget process. the City evaluates the methodology for allocating internal service costs to ensure funds and departments are appropriately charged. For example, the relative number of employees within a fund or department is one factor in determining the allocation of payroll costs included within General Administration. The table below sLimmarizes internal service fund expenditures by departmcnt:
Department 1W 2019-2020 Ifl’ 2020-2021 FY 2021-2022 FY 2022-2023 % Budget Budget Budget Budget Increase
General Atlntin (101) 52,587,S38 S2,0I 1,035 5 2,557,596 $2,754,541 7.7% Elected 45.377 32,526 32.188 45.814 423%
Legal 213.000 176,500 135,000 156,900 16.2%
Administration 987.143 758,287 .097.492 1.095,395 -0.2% Finance 624,918 487,910 611.066 707,431 15.8%
General Government 717,400 555,812 681,850 749,000 9.8% Insnrancc (118) 5590,000 S654,848 $743,493 $854,200 14.9% Vehicle Jaint. (138) $673,312 $382,497 5372,017 S397,263 6.8% Significant changes to expenditures in the proposed budget include:
• Training and travel budget for elected officials restored to pre-COVID levels to reflect transition from virtual to in-person meetings requiring travel outside the City. • Legal budget for the City Attorney covering general government services increased by 518.900 or 14% but remains 26.3% below the FY 2019-2020 budgeted amount. • Labor-related expenditures for Administration decreased by 0.2% with costs associated with new Administrative Assistant position offset by savings from the City Clerk position in the prior year’s budget filled internally. • Budgeted increase in Finance Department is attributable to Senior Accountant position included in proposed budget for the entire year, as well as negotiated and estimated contracted labor increases. • General Government increases include costs associated with website remodel, lease accounting software to comply with new accounting standards. and other estimated contract increases.
‘0
CITY OF AVALON
In response to the economic uncertainty caused by the COVTD-19 pandemic, including the additional restrictions imposcd on non—essential travel during the middle oithe current fiscal year, the City defetTed budgeted capital improvements included in the adopted FY 2020-202 I budget. While many of these projects resumed during the current budget year. the maiority of the projects are in a permitting or planning stage, with construction anticipated to begin in the upcoming fiscal year. The proposed projects were prioritized based on grant requirements and public safety. While many ofthe funds are grant-funded, reserves generated whilc projects were deferred will be utilized for local match requirements.General Fund
The General Fund capital improvements included in the proposed budget reflect a continuation of projects initiated in prior httdget cycles. Construction is anticipated to begin for the Five Corners Pedestrian Project, the Pebbly Beach Road Riprap Repairs, and Crescent Avenue Hillside Repairs in the upcoming fiscal year. The table below is a summary of budgeted expenditures by major project:
FY23 Budget Project Account . FY23 Grants
Fundi
S 250,000
23.750
137 .0 10
Vehicle Replacement — Fire 10245-6547 S 250.000 S -
City Park Improvements 10265-6547 200,000 176,250
JMF Loan Repayment 10265-6547 137,010 -
\Vorkforee Housing 10250-6547 65,000 - 65.000
Crescent Avenue Stairs Hillside Repairs 10550-6547 313,684 - 3 5.684 Five Corners Pedestrian Improvements 10575-6547 1.788,687 L._ 1.458,601 300.086 Pebbly Beach Road Riprap Repairs 10575-6547 799,426 750.000 49,426 Cemetery Improvements 13350-6605 25,000 - 25.000
Other General Fund Capital Outlays Various 167,500 - 167,500 Total $ 3.746,307 $2,414,851 $1,331,456
Other General Fund projects include annual traffic improvements ($35,000) and facility improvements ($20,000), as well as planning and permitting for the following: maintenance yard upgrades ($47,500), Bonita Way stairs ($15,000), Berma Trail retaining wall ($30,000), and storm drain improvements ($20,000).
Capital Improvements
‘II
CITY OF AVALON
Harbor Fund
During the current fiscal year, the City completed the rehabilitation of Floats 2 and 3, completed a portion of the end float rehabilitation, replaced the diesel engine in Boat 4, and made progress on the design and preliminary engineering for the Cabrillo Mole Phase II, Pump Out Dock, and Underground Fuel Tank projects. The Casino Way improvements and Harbor Master Building improvements were deferred to the proposed budget due to the availability of contractors and City staff The proposed budget also includes additional funding for the rehabilitation of harbor floats and patrol boats. The Cabrillo Mole Phase 11. Pump Out Dock, Green Pier Repairs, and Underground Fuel Tank are anticipated to begin construction during the upcoming fiscal year with a new project for structural enhanccments to the existing fuel dock included in the proposed budget.
The table below is a summary of budgeted expenditures by major project for the upcoming fiscal year:
Project Account FY23 Budget FY23 Grants Draw on
- Expenditures Fund Balance
Float Rehabilitation (Floats 4 and 5) 10470-6504 S 60,000 S - S 160,000 End Float Rehabilitation 10470-6504 95,000 - 95000
Green Pier Repairs 10470-6547 225000
- 225.000
Harbor Master Building ln:provemeats 10470-6547 52.500 - 52.500 Pump Out Dock 10470-6648 215,286 96.200 19,086
Cabrillo Mole Phase II 10470-6667 7,695,233 6,756,187 939.034 Casino Way Improvements 10470-6679 72,000 - 72,000
Patrol Boat Engines (Boat 7) 10470-6689 120,000 - 120.000 Fuel Dock Rehabiliiaiion 11470-6509 100.000
- 100.000
Underground Fuel Tank I 147( -6517 700,000 475.000 225,000 Other Harbor Capiial Dutlays Various 219000 - 219.000
Total $9,654,019 $7,427,387 $2,226,632
Other projects include funding for preliminary design. permitting and engineering for the South Beach Seawall (S50,000) and Sand Replenishnicnt ($50.000) pmjects, club dinghy dock picr replacement (520.000), as well as funding for float ramp improvements ($25,000), mole hoist improvements (S 10,000), club dock float improvements ($10,000), fuel dock float improvements ($20,000), anchor chains ($20,000), and harbor security cameras ($14,000). 12 CITY OF AVALON
Other Special Revenue and Enterprise Funds
The table below summarizes other major capital improvements included in the proposed budget by (land:
- Project Fund FY23 Budget FY23 Grants Draw on
Expenditures Fund Balance
Housing Authority 154 504.88! - - 504,881
Street Administration [15 65,000 - 65,000
Community Development Block Grant I 19 138,000 138.000 - Sewer Fund [08 725,000 - 725.000
Saltwater Fund 113 215,000 - 215.000
Solid Waste Fund 131 279,444 - 279,444
Genera! Administration [0! 46.000 - 46,000
Total $ 1,973,325 S 138,000 $ 1,835,325
Housing Authority projecls include the rehabilitation of the 206 East Whittley property, as well as preliminary design and engineering for the construction of additional housing on the property. Street Administration includes funding for potholes and other annual street improvements funded through Highway Use Tax (i.e. Gas Tax) revenues. Community Development Block Grant (CDBG) projects include Americans with Disabilities Act (ADA) improvements throughout the City’. Sewer. Saltwater and Solid Waste projects are rate funded and the outlays in the Solid Waste Fund relate to the prefunding of landfill closure costs.
Conclusion
The City has benetitted from a resurgence in visitors and visitor—driven tax revenues and fees during the current fiscal ‘ear. while maintaining many of the cost saving measures implemented in response to the pandemic. Under the guidance and direction of City Council, the City has been able to restore services while rebuilding its reserves that had been relied on over the prior two fiscal years. While we are optimistic that the resurgence will continue during the next fiscal year, City Staff will continue to closely’ monitor City resources and respond with recommendations and adjustments to ensure the communitys needs are met sustainably, in the face of inflationary pressures and other challenges. The proposed budget reflects the hard work and dedication of City staff, as well as the City Council’s commitment to make financial health and stability a top priority for the community.
Respectfully submitted,
I
David Maistros
City Manager
13 CITY OF AVALON
Budget Overview
Budget Process
Each year, the Avalon City Council adopts, by formal resolution, an annual budget. This document serves as a financial plan. identi’ing the projected allocation and application of resources over the budget cycle. The published Operating and Capital Budget is designed to present summary intbrmation about the City’s financial plans for the year in a user-friendly fonnat. The budget is organized by fund and department. Expenditures are displayed anti subtotaled by the following types: Salaries & Benefits; Maintenance
& Operations; Contract Services; and Capital Outlays.
Line—item budget development is accomplished through the City’s online budget system, which allows each department to build its budget using computerized worksheets. The individual departments are directly responsible for developing the Maintenance & Operations and Contract Services expenditure budgets. The Salary & Benefit infonnation is calculated and entered by the Finance Department based on salary schedules and applicable memorandums of understanding. All supplemental budget requests (e.g. new personnel, services, equipment) are presented separately for City Manager’s review and approval before becoming part of the operating budget. The Finance Director provides the City Manager with proposed revenue projections. These revenue estimates are then reviewed with the department budget requests to determine available funding levels for the fiscal year. The City Manager and Finance Director then hold meetings with the departments to review the operating budgets and supplemental budget requests. Once the budget data has been reviewed and any changes have been made by the Finance Department, a proposed budget document is prepared. Atler review and approval by the City Manager, the proposed budget document is presented to City Council. with at least one study session and public presentation, prior to adoption. During the fiscal year. the budget can be amended as necessary by City Council to meet the City’s needs. The City’s budget and fiscal policies outline internal controls for transfers within budgeted accounts.
Basis of Accounting
The City’s accounting system is maintained on a fund basis, in accordance with governmental accounting standards. Each of the City’s funds is considered a separate accounting entity with a self-balancing set of accounts that records assets, liabilities, fund equity, revenues and expenditures. Funds are established and segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations restrictions, or limitations.
Funds are classified into one of three categories: goreriiineiitu/ (general fund, special revenues), p)oprjLan (enterprise and internal service), and flthtciwi (trust or agency). Governmental funds account for activities generally associated with local government operations. Proprietary funds are financed and operated in a manner similar to private business enterprises, where the intent is to recover the costs of providing goods and services from users through charges for services. Fiduciary funds are utilized in situations where the government is acting in a fiduciary capacity as a trustee. 14 CITY OF AVALON
All governmental funds are budgeted and accounted for using the modified accrual basis of accounting. which recognizes revenues when they become susceptible to accrual (i.e. measurable and available). Available means collectible in the current period or soon enough thereafter to be used to pay Liabilities of the current period. Example of such revenues include property tax, sales tax, and interest earnings. Expenditures are recognized when the fund liability is incurred. Proprietary fund revenues and expenses are budgeted and accounted for on a full accrual basis.Revenues are recognized in the period when earned and expenses are recognized when incurred. The basis of budgeting is the same as the basis of accounting used in the City’s audited financial statements. The following Classification of Funds describes, in detail, the various types of funds and their purpose as established by the City of Avalon.
Classification of Funds
GO! ERAtIEA’T.4L FU’VD TYPES
General Fund
The General Fund is used to account for resources traditionally associated with general government which are not required to be accounted for in a separate fund including: sales ta. property tax. transient occupancy tax, licenses and penits. fines and forfeitures. This fund is used to finance most of the basic municipal functions, including public safety, community services, planning and public works. Other non-major funds are aggregated with Genera] Fund activity for budget purposes.
Special Revenue Funds
The Street Athniiusu-auon Fund is used to account for the City s share of State and County gasoline tax collection in accordance with the provisions of the State of California Streets and Flighway Code. Revenues are disbursed by the State based on population and must be used towards the maintenance and repair of City streets.
The Traffic Saf Fund is used to account for fines collected and are used to fund eligible traffic safety and code enforcement expenditures. Expenditures in excess of fines collected are covered through budgeted transfers from the General Fund.
The Community Deie/opnienr Black Giant (CDBG,J Fund is used to account for the receipts and expenditures of CDBG funds received from the U.S. Department of Housing and Urban Development.
The Local T,anspai/ation Fund is Lised to account for the proceeds from Proposition A and C and Measures R and M. additional sales tax generated by the approval of Los Angeles County voters administered by the Los Angeles County Metropolitan Transit Authority (MTA) for transportation- related projects. These funds are used to support the cross-channel commuter subsidy program and local public transportation. including fixed-route and dial-a-ride services. 15 CITY OF AVALON
The Ant/on Housing Authority Fund is used to account for activity associated with the City’s continued housing operations. This fund was created effective February 1, 2012 as a result of legislation enacted by the State of California.
PROPRIETARY FUND TYPES
Enterprise Funds
The Harbor Fund is used to account for aR harbor operations, including the fuel dock.
The Sewer Finid was established to receive and disburse funds collected through sewer service charge fees and sewer facilities charges. This fund is used for the operation and maintenance of sewer disposal facilities and the financing of construction for sewer outlets.
The Saltwater Fund was established to receive charges for the operation of the City’s saltwater pumping plants and systems.
The Solid Waste Fund was established to account for solid waste collection and disposal costs.
The 4 ia/on Transit Fund was established to account for the portion of the City’s fixed route, dial— a-ride, cross—channel commuter subsidy program, and other transportation operations not covered by the Local Transportation Fund.Internal Service Funds The General Ad,nuttst,arun, Fund is used to account for general administration costs, including the City Manager’s office, finance, information technology, legal, provided to other funds and departments on a cost reimbursement basis.
The Insurance Fund is used to account for thc City’s general liability program.
The Vehicle Maintenance Fund is used to account for the operation, maintenance, and replacement of City vehicles. Revenues are generated from each department’s share of operating costs.
FIDUCIARY Ft/ND TYPES
Private Purpose Trust Fund
The Successor Agency Fund accoums for activities related to the Successor Agency to Avalon Community Improvement Agency (ACIA) and the revenue received from the Redevelopment Property Tax Trust Fund (RPTTF) to fund the recognized obligations of ACIA and administrative costs.
‘6
CITY OF AVALON
Organizational Chart
Citizens ofAvalon
City
Council
City Attorney City Manager City Treasurer
Administration Finance Community Planning Public Works Services — m 17 Full-Time Equivalent (FTE) Comparison
CITY OF AVALON
Department
4 L_ Position FY19-ZO FY20-21 FY21-22 FY22-23
City Manager
Assistant City Manager
Administrative Analyst
Senior Administrative Assistant
City Clerk
Administrative Assistant
Code Enforcement Ofticer
1.0 1.0
3.0 I.0
0.0 1.3
2.0 9.3
1.0 I .0
3.0 1.0
6.0 I .0
0.0 1.0
I .7
0.5 1.4
5.6 I .0
1.0 2.4
0.4 0.0
0.4 2.0
7.2 I.e
0.0 3.0
0.0 4.0
LU
0.0 1.0
I .4
0.4 1.0
4.8 I .0
I .0
3.0 I.e
0.5 1.0
2.0 9.5
I.e
0.7 3.0
0.0 4.7
I .0
0.0 1.0
1.8 0.4
1.0 5.2
1.0 1.0
3.0 I .0
0.0 2.0
0.0 8.0
I .0
I .0
3.0 0.0
5.0 0 0
1.0 I .0
91 0.0
1 .4
5.7 Community
Services
Fire
Planning
Public Works
Finance Director
Senior Accountant
Accountitig Technician
Administrative Assistant
Comm. Services Director
Comm. Services Supervisor
Recreation Coordinator
Recreation Leader / Aide
Administrative Assistance
Maintenance Worker
Fire Chief
Fire Captain
Fire Engineer
Firefighter
Code EnfbrcementPlanning Director 1.0 0.0 0.0 0.0
Building Official LU 1.0 1.0 1.0
Assistant Planner 0.0 0.0 0.7 1.0
Administrative Assistant 1.0 0.5 1.0 1 .0
3.0 1.5 2.7 3.0
Public Works Director 0.5 [.0
Maintenance Superintendent 1.0 2.0
Administrative Analyst 1.0 0.0
Administrative Assistant 0.0 0.0
Senior Equipment Mechanic 1.0 1.0
Equipment Mechanic 1.0 1.0
Maintenance Lead Worker 1 .0 0.0
Maintenaace Worker 9.0 9.0
1.0 1.0 .0 1.0
4.0 4.0 4.0 4.0
4.0 4.0 4.0 4.0
4.0 4.0 4.0 4.0
0.0 0.0 0.0 2,0
13.0 13.0 13.0 15.0
1.0 LU
1.0 2.0
1.0 0.0
1.0 0.0
2.0 1.0
ID I.e
1.0 0,0
13.9 10.0
21.9 14.5 14.0 15.0
is
i;a.
:‘.
Full-time employees hudgeied to be hired or to retire in the current fiscal year are incLuded in employee counts for the entire year.
Department
CITY OF AVALON
Position EFY19-lifl FY2O-21 I FY21-22 FY22-23
Harbor Master 1.0 1.0 1.0 1.0
Assistant Harbor Master 1.0 0.3 0.0 1.0
Harbor Patrol Officers! Supervisor 14.6 11.6 12.6 13.1
Senior Administrative Assistant 1.0 1.0 1.0 I .0
Parking Control / Maintenance 1.4 0.5 1.0 1.0Senior Maintenance Coordinator 0.0 0.0 1.0 1.0 Harbor Maintenance Worker 3.0 3.0 2.0 2.0
Fuel Dock Supervisor! Attendant 1.6 1.0 0.0 0.0
Harbor Sanitation Worker 1.3 1.4 1.0 1.0
24.9 19.8 19.6 21.1
83.7 64.8 68.7 72.8 TOTAL
Summary of Changes in Proposed Bud et
FTE in FY 2021-2022 Adopted Budget
Prior Year City Clerk position tilled internally
Prior Year Mid-year hires budgeted for full year
Administrative Assistant — City Managers Office (FT)
Recreation Leader (PT)
Recreation \laintenance Worker (PT)
Recreation Admin. Assistant (PT)
Public \\Hrk lai ntenance Worker (FL
Assistant Harbor Master (El)
Harbor Patrol Officer (PT)
F1’E in FY 2022-2023 Proposed Budget
Summary of Position Status3
68.7 (0.5)
0.6 1.0
0.5 0.4
(0.4)
.0
1.0 0.5
72.8 Full-Time
Pennanent Part-Time
Pan-Time
Reserve Firefighters
Elected Officials
Description FY19-20 FY20-21 JQ
70 0
3530
6 k-22 FY22-23
58 6
23 30
6 60
0 24
30 6
61 0
23 30
6 141 123 120 120
19 City of AvaIcn
f’Y2022-2023 Proposed Budget
Internal Internal
Beginning Operating Operating Services Services Net Operating Net Change in Balance Revenues Expenditures Revenue Expense Revenue (Loss) Grants Projects Transfers in Transfers Out Fund Balance Ending Balance
GOVERNMENTAL FUNDS
GeneralFund 12851,369 12,053,318 (9,756,8211 - 1.827.053) 69,04S 2,454.851. 3,746,30?) 90,000 (465000) :1.237411) 10,613,958 Special Revenue Funds
HousnaALFho4ty 5,262,523 20,300 (114,197) - - (93,897: - (504.881) - - (598.778) 5,163,705
Local l’anup-,rtafior’ 5,942 2,117,782 (2,fll,782) - - 3,000 - - - - 5,000 10,942
Street 124,913 215,411 (100,000) - - 115,411 - (63,000) - (90,000) (39,389) 85,324
Traffic Control and Safety 11,884 85,000 (190,431) - - (105,431) - - 110,000 -
4,569 16,453
ComrnunityDevelopment Block Grant 19,579 - (30,000) -
- (30,000) 138,000 138.000) 30,000 -
- 19,579
McLean/Hall/Putnam Trust 42,692 .
. . . . .
. - 42,692
Total Governmental Funds 17,818,902 14,491,81: (12.304,230) ‘ (1,827,453) 360,128 2,5S2,85 (4,454,183) 230, 555.000) 1,865.209) 15.952,693
ENTERPRISE FUNDS
Harbor
Harbor Operations 744,296 6,824,270 5,465.756) - (1,049,616) 308,898 - - 308,898 1,053.194
Harbor Capital 577,009 1,400,000 (311,305) -
(286,461) 803.233 6.952.387 (8,834.019) - ‘ (1,078,399) (501,390) Fuel Dock (35.258) 30.000 (5,500) ‘
‘ 24,500 475,000 (820.000) ‘
(320,500) (355,758)
TotalNarbor Funds 1,286,047 6,154.270 (5.182.561) - (1,335,077) 1,116,631 7,427,387 (9,554,011) ‘ ‘ 1.090,001) :96,046
Sewer 857,763 3341,008 (2,263,028) - (362,912) 415,067 - (725,000) - - (309,933) 547,835 Saltwater 411,658 863,173 521.901) -
(133,33:: 207.941 - 215,000) - - {7,059( 404,599
Solid Waste :,184,7’0 2,430,419 (2,472,290) - (211,678) (203,549) 5,000 (279,444) 200,000 - (277,993) 906,747 Avalon Transit 4,099 87,000 (75,560) ‘ (135,554) (124,114) - ‘ 125.000 - 886 4,985
Total Enterprise Funds 3,744,312 14,725,870 (11.115,340) - (2,178,552) 1,431,976 7,432,387 10,873,463) 325,000 - (1,684,100) 2,060,212
INTERNAL SERVICE FUNOS
General Administration 76,476 ‘ 12,708.341) 2.754,541 . t6, - (45,000) - . , 75,475
Insurance 566.615 - (854,200) 854,200 ‘ -
. .
. -
566,615
Vehicle Maintenance and Replacement 638,372 ‘ (397,263) 391.263 - . -
. -
-
‘ 638,372
Total Internal Services 1,280,463 - (3,960.004) 4,006,004 ‘ 46,000 - (46,000) - - . 1,280,463
PRIVATE PURPOSE TRUST FUND
SuccessorAgency 704,514 2,223,083 (2,222,033) - - 1050 - . - -
1.050 705,564
GRAND TOTAL 23.548,191 31,440,764 (29,601,607) 4,006,004 (4,006.005) 1,839,154 9,985,238 (15,373,651) 555,000 (5S5,000) (3,549259) 19,998,932 20 City of Ava.on
H2021-2022 Buogel Estimate
GOVERNMENTAL FUNDS
General Fund
Special Revenue Funds
Hvus,n9 Autr.or.rv
Local Transportation
Street
Traffic Control and Safety
Community Development Block Grant
Mcoess/Ho:ilPsrrsam T’uit
Total Governmental Funds
ENTERPRISE FUNDS
Harbor
Fti,tsr Operations
Ho,bor Capital
Total Harbor Funds
Sewer
Saltwater
Solid WaIte
Avalon Tranuit
Total Enterprise Ftandn
INTERNAL SERVICE EUNDS
General Administration
Insurance
Vehicle Maintenance and Replacement
Total Internal Services
PRIVATE PURPOSE TRUST FUND
Successor Agency
GRAND TOTAL
Internal
Services Net Operatine
Eepense Revenue (Loss) Grants Projectn Transfers In Transfers Out Fund Balance Ending Balance 1475901) 5571260 .14,807 372011 25,000 305,000) 5,064.056 11851.369 -
(1,047) -
10,000) ‘ - (11,04?) 5,762,523
- 340,000 -
- . - 340,000 S,942
- 76,643 -
- -
(25,000) 51,643 124,913
- )36,74S) -
- 30,000 - 14,255 11.884
- (29,000) -
(1,000) 30,000 ‘ - 19,579
1,700 -
- 1.700 ‘2,692
Beginning Fund
Est. Beg. Balance / Balance at Working
Adaption Capital
Insernal
Operating Operating Services
Revenues tapenditures Revenue
5.005.815 6,787.313 15,770,843 (8.623.682)
5,798,243
5,000
68.687
12,3 1?
818
40,.SS
5,773,571
334,058)
73,270
(2.371)
19,579
73,386
2,114,200
156.643
93,998
1,700
(74.433)
(1774,200)
(80,000)
(129.743)
(79,000)
Net Change in
10.931,335 12.358,295 18.210,769 (10,711,057) - 1,475.901) 6.023,811 44,807 (383.011) 105.000 (330,000) 6,460,607 17,8:8,902 (472) (477,114) 7,153,831 (4,780,256) . 1,152,164) 1,221,410 - . .
‘ 1,221,410 744,296
99,70’ ‘ 1,706,053 (172,747) - (38,788) 1,444,519 . (867,510) . 577,009 577,009
7.537 - 26,198 32.343: .
)6,24S) - i29.313 . 38,758) 33,258:
101,872 (477,114) 8,883,982 (4,985.346) ‘ (1,240,852) 2,659,684 (896.523) 1,763,161 1.286,047 423.375 961,660 2.862,218 (2,111.015) - (335095) 425.108 - )230.) ‘ 196108 857,763
193,541 1 55,314 866,796 474,898) . (130,554) 261,344 ‘ (5,000) ‘ 258,344 41 3,658 886,828 1,231,868 2,196,441 1,807,634) ‘ (176,025) 211,882 10,000 269,000) - - (47,118) 1,184,740
(140) (854) 76,536 171,488) - (126,096) (220,047) - - 226,000 ‘ 4,953 4,099
1.605,676 1,370,864 14.887,973 (9,550,381) - (1,998,621) 3,338.971 10.000 (1,400,523) 225.000 ‘ 3,173.448 3.744.312 1,509 40,476 . (2,242,329) 2,312.329 - 7C, - (35,000) ‘ 35,000 15,476 653,041 339,753 ‘ 813,053) 820,915 - 3.862 - -
‘ 6,862 566,613
401,828 627.822 - (373,793) 384,343 ‘ 10,550 - ‘ .
- 10,660 638,372
957,278 1,228,061 ‘ (3.439,175) 3,526,587 ‘ g7,412 - (35,000) ‘ - 52,412 1,280,463 723,813 731.513 2,251.201 2,278,270) ‘ . 27,069) ‘ -
. ‘ 77,069) 704,514
14,218,102 lSMfl,79a 35349,943 (25,918,823) 3,526,581 (3.414,522) 9,423,125 54,201 (1,218,534) . 330,000 (33O,) 1,659,398 23,548,191 21 c’J
c’J
0)to
-o
D
C -c>0
0 Ur
0(N
General Fund Revenues
General Fund Revenues
CITY OF AVALON
• TOT - Hotels
•TOT -Vacation Rentals
• Sales Tax (CitV)
• Sales Tax (Hospital)
•Admission Tax
Property Tax
• Other Taxes
• Licenses, Permits and Fees
• Charges for services
• Other revenues
Revenues FY 2019-2020 FY 2020-202 I FY 2021-2022 Fl’ 2022-2023 % % Actual Actual Est. Budget Change Change
,,. .._44.. — -- FY22 FY20 TOT
Hotels 3263477 4,302,876 5,810,534 4,000.000 -312% 226% TOT
Vacation Rentals I 237 ISO 1
,
717
‘
170
—,
‘694407
.
I 700000 -369% 374%
.
‘
-
Sales Tax (Cily) 839,099 892,133 1,224,000 1,200,000 -2.0% 43.0% Sales Tax (Hospital) 588,840 483,422 612,000 600,000 -2.0% 1.9% AdniissionTax 466.505 549.55! 824.955 700.000 -15.1% 50.1% Property Tax 1,466,735 1.769,294 1,655,488 1,392.323 -15.9% -5.1% Other Taxes 230,13! 334,126 272,314 271,000 -0.5% 17.8% Liceoses, Permits and
Fees 547.566 - 505.968 591.680 428.450 -27.6% -21.8%
Charges forsences 525,712 464,752 576.091 519.500 -9.8% -1.2% Intergovernmental,
Grants and Other 462,782 305,093 1.367,069 1,242,045 -9.1% 168.4% Revenues Total Revenues $9,627,997 $11,324,384 $15,628,537 $12,053,318 -22.9% 25.2% 23 City of Avair
0,2022-2023 BudgeT
Revenue Detail
FY21 FY21 FY22 FY22 %of FY23 %of
Budget Actual Budget Estimate Budget Proposed Estimate GENERAL FUND 10225 GENI FUND ADMINISTRATION
‘AXES
10225-7005 PROPERTY TAXES 280,000 248,976 207,S51 200,046 96% 204,281 202% 10225-7005 PASS THRU AND RSOUAL TAX 382,851 838,096 515,000 759,079 147% 483,831 64% 10225-7010 TRANSFER TAX 22,000 21,432 22,000 27450 125% 25,000 91% 10225-7020 SALES TAX 486,553 892,133 860,000 1,224,000 142% 1,200,000 98% 10225-7025 ADMISSION TAX 357723 5C9,5S1 580,000 824955 14235 700,000 85% 10223-7O30RANSIENT TM 2.756,302 4,302,876 3,700,000 5.810,534 157% 4,000,000 69%10225-7030A IRANSIEN’ TAX-VAC RENTALS 1067,700 1,717,110 1450,000 2,694,401 186% 1,700,000 63% 10225-7505 BUSINESS LICENSEs 85,000 83,720 85,000 88,545 104% 85,000 96% 10225-8004 MOTOR VEH LIC FEE SB 309€ 393,193 410,790 413,500 429,963 102% 429,205 102% 10225-8505 FRANCHISE FEES 135,000 133,670 125,000 137,517 110% 135,000 98% 10225-7022 PSAF SALES TAX - 115,161 75,000 45,430 61% 50,000 110% LICENSES AND PERMITS 10225-7506 OIL COJEC’ION FEE 30,000 40,681 ‘0,000 44,159 110% 40,000 91% 10225-7510 BUI:DING PFRM.TS 100,000 110,658 112,500 105,0-00 93% 110,000 105% 10225-7511 PLA\\’ING APPJCAVIOF, FEES 60,000 43,252 45,000 59,000 21% 50,000 85% 10225-7512 PIANNNING FEES-CITy - 7,230 - 100,405 0% - 0% 10225-7513 PLANNING FEES-CONSULTANT - - 5,000 - 0% - 0% 10225-7514 ENCROACHMENT PERMIT 2,000 243 2,000 1,313 66% 1,500 114% 10225-7514A EXCAVATION PERMIT 4,000 5,941 4,000 3,000 75% 4,000 133% 10225-75140 OBSTRUCTION PERMIT 7,000 9,211 7,500 14,944 199% 10,000 67% 10225-7515 BUILDING PLAN CHECK 45,000 77.520 45.000 79,598 177% SS,000 69% 10225-7515A BLDG PLAN CK - CONSULTAN1 10,000 - - - 0% - 0%10225-7517 BUILDING SM FEE 500 973 500 534 107% 500 94% 10225-7519 RUILDING - CBSC FEE 500 197 250 333 133% 250 75% 10225-7520 DOG LICENSES 2,000 1,819 2,000 1,948 97% 2,000 103% 10225-7525 BIKE LICENSES 50 153 200 29 15% 200 680%
10225-7530 SIGN AND PLANNING FEES 12,000 26,727 13,000 5,622 43% 8,000 142% 10225-7535 OTHER LICENSES ANC PRMITS 10,000 10,514 10,000 1734 17% 2,000 115% 10225-7540 VEHICLE PERMITS 125,000 153,419 125,000 168.933 135% 14S,000 86% 10225-7S48APPEALFEES 500 - - 438 0% - 0%
CHARGES FOR SERVICES
20225-8500 CHARGES FOR SERVICES - 4,921 S.OOD 1,516 30% 2,500 165% 10225-8508 AMBULANCE FEES 248,017 365,597 325,000 416,892 147% 400,000 84% 10225-8575 CEMETERY FEES 17,000 35,123 25,000 27,940 L12% 25,000 89% 10225-8555 RENTAL INCOME - 23.738 - - 0% 24.000 0%
INES
10225-9001 MLNIC.PAL CODE FINES 2.50-0 2,049 2,000 1.200 6031 2,000 167% 10225-9026 A0M!N TAX PENL AND IN’ 2,000 913 1,000 2.200 220% 2.000 91%30225-9031 1RANST TAX PENLAND INJ 3,000 3,503 1,000 21,150 2715% 5,000 18% 20225-9040 VEHICLE REGIST PENALTY 1,000 9,250 3.000 8,500 283% 3,000 3S% 10225-9045 BUSINESS LICENSE PENALT’ -
- -
- 0% - 0%
INTERGOVERNMENTAL
10225-8006 SB 90 REIMBURSEMENT - - - - 0% - 0%
10225-8008 SUPP .AW E2J SVCS {COPS 140,000 79,330 100,000 161.285 161% 100,000 62% 10225-8042 PLANNING GRANT 43,335 589.545 285,169 49% 271,968 9S% 10225-8098 GEM] SUPPL REIMB PROGRAM 11,385 - 267 0% 75,000 28099% 10225-8011 CORONAVIRUS RELIEF FUND 50,000 S0,000 440.000 880,000 200% - 0%
INVESTMENT INCOME
10225-9501 INTEREST INCOME 25,000 28,386 20,000 39.154 196% 20,000 51%
OTHER REVENUE
10225-9502 RENTAL INCOME - - - 28 0% - 0%
10225-9503 CASH OVER/SHORT -
- - (1) 0% - 0%
10225-9550 MARKET A0USTMENT - (40451) - (108.O91 0% - 0% 10225-9501 DONAT 03.5 - - - - 0% - 0%
10225-9605 MISCELLANEOUS 5,000 3,239 2,000 6,091 305% 2,000 33% 10225-9610 CONTRIBUTIONS - - 50,000 5,341 11% 0% 24 City of A’salor
FY2022’2023 Budget
Revenue Detail
FY21 FY21 FY22 FY22 %of FY23 %of
Budget Actual Budget Estimate Budget Proposed Ettimate 10245 GEN 5 & S FIRE
GRAN REVENUE
10245-8043 FIRE GRANT 1000,000 - -
- 0% - 0%
10260 GENI FUND COMMUNITY SVCS
CHARGES FOR SERVICES
10260-9616 SENIOR PROGRAM
-
- - - 0% 1,0D0 0% OTHER REVENTE
102609606 DONATIONS - SPECIAL EVEN3 28,000 - 18,000 - 0% - 0% 10265 GENL FUND RECREATION TAXES
10265-7505 BUSINESS LICENSES 1,250 1,569 1,500 822 55% 1,000 122% LICENSES AND PERMITS 10265-7535 OTHER LICENSES AND PERMITS 4,000 1,470 4,000 4,690 117% 0%
CHARGES FOR SERVICES
10265-8509 SPORTS FEES ‘YOUTH 6,290 856 8,400 4,964 59% 5,000 101% 10265-8509A SPORTS FEES’ ADULt 2.600 1,075 3,000 1,030 34% 1,0CC 97% 10265-8510 RECREATION FEES - GENERAL 4.500 3,194 3,000 5,436 181% 5,000 92% 10265-8512 JMF CONCESSION FEES .
- - 0% - 0%
10265-8513 PARK RENTALS 1,600 984 1,600 3,826 239% 3,000 78% 10265-85134 FACILITY RENTAL-TREMONT 2,400 228 2.800 2817 1OL% 2.000 71% 10265-8S13C PEST VAL BOOTHS 3,320 - 3,200 983 31% 2,000 203% 10265-85130 FACILITY RENTAL-JMF 2A00 - 2,400 5.543 231% 3,C00 54% 10265-8515 TEEN PROGRAM L,000 - 1,000 - 0% - 0% 1026S-8518 KAYAK AND SUP STORAGE 2,400 3,208 2,900 3,999 138% 3,000 75% 10265-8522 SUMMER DAY CAMP 6,3D0 21,909 14,400 19,155 133% 14,000 73% 10265-8523 TUMBLING AND CHEER 6,000 - 6,000 151 3% - 0% 10265-8528 SWIM LESSONS AND TEAM - 1,285 - - 0% - 0%
102658529 OU1aI--ER PROGRAM 5,400 1,565 5,800 777 13% 5,G 644% 10265-9619 SENIOR MEALS AND MC 14,500 - 15000 lGjIO 109% 15,000 91% 10265-8514 CONTRACT PROGRAM FEES
- - - - 0% 5,000 0% 1026S-RS24 SUMMER PROGRAMS 2.400 370 2,800 4,651 166% 4,000 86% GRANT REVENUE 10265-8101 LA COUNTY PARKS GRANTS 25,000 - - - 0% 176,250 0% OTHER REVENUE 10265-9503 CASH OVER/SHORT I1772i - 631 0% - 0%
10265-9601 DONATIONS - GENERAL 35,000 - 5000 - 0% - 0%
102559601 OON ATIONS -PROGRAMMNG 51,800 43,801 ‘ - 0% - 0% 10265-9605 MISCELLANEOUS 1,812 - 2,899 0% - 0%
10260-9601 DONATIONS ‘GENERAL
- 56,309 30,000 42,246 141% - 0%
25 City of Anion
Ft’2022-2023 Budget
Revenue Detail
FY21 FY21 FY22 FY22 %of FY23 %of
Budget Actual Budget Estimate Budget Proposed Estimate 10525 CITY INFRASTRUCTURE ADMIN
GRANT REVENUE
10525-8010 FEMA/CES RErVIBU3SEMENT 750,OCO - 750,000 - 0% 750,000 0% 10525-80735 CORNERS GRANT 203,216 41,579 203,216 44,807 22% 1,488,601 3322% 10525-9605 MrSCELLANEOUS
-
-
-
- 0% - 0%
TRANSFERS
10525-9979 TRSFRS IN-GENERAL FUNC - - - - 0% - 0%
12425 STORM DRAIN REPI ADMIN
R A N S FE R S
12425-9979 IRSFRS IN-GENERAL FU7sC
- 117,000 - - 0% 0%
13325 RYDELL CEMETERY ADMIN
INVESTMENT INCOME
13325-9501 INTEREST INCOME
-
-
- - 0% - 0%
OTHER REVENUE
13325-9610 CONTRIBUTJONS - 300 - 1,300 0% - 0%
SERVICE FEES
13325-8575 CEM1ETERY FEES 2,000 3,172 3,500 3,000 86% 3,500 117% 13625 REDEVEL REIMB ADMIN TAXES
13625-7082 RDA ADMIN COST ALLOWANCE 250,000 250,000 250,000 248,950 100% 250,000 100% 13625-7O83RDAPAE$ - - -
- 0% - 0%
INVESTMENT INCOME
13625-9501 INTEREST INCOME
- 11632 -
- 0% - 0%
TRANSERS
13625-9910 IRSFR5 IN-SUCCESSOR AGNCV -
- 0% - 0%
14125 AVA MUNI HOSPITAL ADMIN
TAXES
14125-7021 SALES TAX HOSPITAL 243,250 483,422 430,000 612,000’ 142% 600,000 98% 14125-7019 MEASURE H
. ‘ ‘ 150,000 0% 757,577
INVESTMENT INCOME
14125.9502 IVERES NOOME
. - - - 0% 0%
10575 CITY INFRASTRUCTURE ADMIN
TRANSFERS
10575-9976 TRANSFERS IN 60,000 5,000 SO,000 25,000 50% 90,000 360% 26 Law Enforcement (10240)
CITY OF AVALON
Expenditures FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 % % Actual Actual Est. Budget Change Change
FY22 FY20
Maintenance &
Operations
Contract Services
Internal Service
Allocations
Total Operating
Ependitores
1,462,497 1,478,032 1,592,228 ] .784,500 12.1% 22.0%
69.713 57.526 70,506 II 5.691 64.1% 66.0%
$1,532,210 $1,535,558 $1,662,734 $1,900,191 14.3% 24.0% •Salaries & Benefits
• Maintenance & Operations
I Contract Services
• Internal Service Allocations
Salaries & Benetits
- N’A N/A
NA NA
Law Enforcement Expenditures
0%
27 City of Avalon
FY2022-2023 BudgetExpenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22 GENERAL FUND 1024D SEN S & $ LAW ENFORCEMENT
Contract Services
10240-5110 SHERIFFS CONTRACT 1,488033 1473,533 1,485,000 1,485,000 1467,228 1,659,500 12% 10240-5118 SUMMER DEPUTY PRISM (COPS) 100,000 - 100,000 100,000 100,000 100,000 0% 10240-5120 SHERIFF’S SUBSISTENCE 25,000 4400 25,000 25,000 25,000 25000 0% Internal Services
10240-3047 ADMIN OVERHEAD ALLOC 60,331 57,525 78,409 78,409 70,506 115,691 48% 28 Fire Department (10245)
CITY OF AVALON
Expenditures Fl’ 2019-2020 FY 2020-2021 Fl’ 2021-2022 FY 2022-2023 % Actual Actual Est. Budget Change Change
FY22 FY20
Salaries & Benefits
Maintenance &
Operations
Contract Services
2,290,378 2,240,612
123.961
1,946,932
160.050
Internal Service
Allocations
Total Operating
Expenditures
600,815 446,452 598,106 533,497 -10.8% -11.2%
Fire Department Expenditures
• Salaries & Benefits
• Maintenance & Operations
• Contract Services
• Internal Service Allocations
2,284,216 17.3% -0.3%
158.750 -0.8% 28.1%
- NA NA
S3,015,153 S2,789.332 S2,705,089 S2,976,463 10.0% -1.3% 29 City of Avalon
FY2022-2023 Budget
Expenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended EsUmate Budget FY22 10245 GEN S & S FIRE Salaries & Benefits
10245-3010 SALARIES REGULAR 1,085,202 1,080,356 944,580 944580 985,466 1,037,269 10% 10245-3011 SALARIES FIREFIGHTER I 76,500 73,930 86,700 86,700 30,045 97,500 12% 10245-3030 OVERTiME REGULAR 342.956 217,599 319,357 319,357 238,8S6 326,596 2% 10245-3040 PICA REIIREMENT 284,893 272,S26 258,316 258,376 228,555 278517 8% 10245-3041 CALPERS UNFUNDED LIAB PMT 330267 350,267 237,316 231,316 237 316 274.697 16% 10245-3043 HEALTH/LIFE INSURANCE 154,687 165,253 142,554 142,654 133,032 166,008 16% 10245-3050 WORKERS COMP 68,422 53,096 69,195 84,195 83,628 83,355 -1% 10245-3051 UNEMPLOYMENT INS 30,096 22,175 27,014 9,514 2,000 4,174 -50% 10245-3615 UNIFORMS 3,150 5,410 8,000 10500 8,034 1s,S00 48% Maintenance & Ope’alions 10245-3545 SAFETy SUPPLIES 1,000 644 1,800 i,saD 2,509 5,000 178% 10245-3517 PERSONAL PROTECT EQU 5,000 996 6,400 6,400 2,394 20,000 56% 10245-3621 AIR PACK BOTTLES 2,500 3,411 3,500 3,500 1,748 3,000 -14% 10245-3622 FIRE HOSE 2,500 3,331 5,000 5,000 1,003 5,000 0% 10245-3625 SPECIAL DEPT EXPENSE 30,000 21,430 24,000 22,000 47,118 33,900 54% 10245-3626AM3,,,,ANCE SU’PLIES 6,D03 9,095 8,500 8,500 8,419 8,503 0% 10245-4005 OPFICE SUPPLIES 1,000 1,190 1,030 1,000 850 1,000 0% 10245-400OCCMMUNICATIONS 10,000 11,986 13,100 13,100 15953 13,500 3% 10245-4S80 TELEPHONE AND RADIO COSTS 5,000 5,000 5,000 S,32S 6,390 S,500 3% 10245-5505 MEMBERSHIP AND DUES 1,500 1,000 1,500 3,175 4,292 3,850 21% 1024S-5S10 TRAINING AND TRAVEL - 2,830 20,000 20,000 11,506 20,000 0% 10245-5600 GAS, DIESEL AND OIL 20,000 15,628 20,000 20,000 20,852 2D,00D 0% 10245-5611 EQUIPMENT MAINT AND RPR - 4,815 5,000 5,000 - 5,000 0% 13245-5700 MAINENANCE OF PREMISES 20,000 17,549 22000 22,000 33,250 24,500 11% 1D245-S721 EMERGENCY MAINT-COVID - 3,364 - - 3,761 - 0% Internal Services 1024S-3046 INSURANCE OVERHEAD ALLOC 87,750 76,306 105,576 105,576 116,874 111,900 6% 10245-3041 ADMIN OVERHEAD ALLOC 331,821 316,392 431,251 431,251 387,784 322,281 -25% 10245-S605 VE-IICLE OVER-lEAD ALLOC 76,493 53,754 84,254 93,004 93,448 99,316 7% Capital Outlay10245-6781 VEHICLE REPACEM 1,000,000 - 100,000 103,000 100,003 250.000 150% 30 Public Works (10250)
CITY OF AVALON
Expenditures FY 2019-2020 Fl’ 2020-2021 WY 2021-2022 Fl’ 2022-2023 % % Actual Actual Est. Budget Change Change
FY22 FY20
Salaries & Benefits 695.591 440.706 405.154 560,909 39.1% -19.4% Maintenance &
Opera lions 267.768 187.306 207.063 210.690 1.8% -21.3% Contract Services 56,990 5,615 40,000 45,000 N/A -21.0% Internal Service
Allocations 339.523 234.222 308.546 313.147 [.5% -7.8%
Total Operating
Expenditures S1.359.872 $867,849 S958,763 $1,129,746 17.8% -16.9% Public Works Expenditures
• Salaries & Benefits
• Maintenance & Operations
•Contract Services
• Internal Service AIIocation
31 City of Avalon
FY2022-2023 Budget
Expenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22 10250 GEN S & 5 PUBLIC WORKS Salaries & Benefits
10250-3010 SALARIES REGULAR 295,532 279778 261,569 261569 255596 318560 22% 10250-3012 SALARIES PART TIME - - 17822 17,822 162 18,268 3% 10250-3030 OVERTIME REGULAR 3,900 1,167 7,700 7,700 1,000 8,900 16% 10250-3040 RCA RETIREMENT 48148 39,707 45386 45,386 36,576 54,214 19% 10250-304. CALPERS UN:U\DED LIAR PMT 29,460 29,460 27,326 27,326 27,326 35,098 28% 10250-3045 HEALTH/LIFE iNSURANCE 84,221 70,480 64,348 64,348 60,506 97,733 52% 10250-3050 WORKERS COMP 13,616 13,943 14,710 16,710 16374 19721 18% 10250-3051 UNEMPLOYMENT INS 5,988 4,412 5,739 3,739 480 2,690 -28% 10250-3615 UNIFORMS 1,163 1,757 1,038 1,038 5,134 5,725 452% Maintenance & Operations 10250-3545 SAFETV SUPPLIES 5,000 6,866 10,000 10,003 9,002 10,000 0% 10250-3560 GAROENING SUPPLIES 1,000 858 3,000 3,000 617 3,000 0% 10250-3562 GARDENING SUPP CEMETERY - 372 - -
- - 0% :0250-3565 CEMETERY SUPPLIES - 9,36? - - 11,873 - 0% 10250-3610 HOLIDAY DECORATIONS 3,500 5,815 3,500 3,500 158 6,000 71% 10250-3620 SMALL TOOLS 9,500 4,338 10,000 10,000 9,656 10,000 0% 10250-3625 SPECIAL DEPT EXPENSE 13,500 2,320 10,000 10,000 3,475 10,000 0% 10250-4005 OFFICE SUPPLIES 1,210 1,311 1,250 1,250 41 1,250 0% 10250-4010 COMMUNICATIONS 4,000 3.95: 4,000 4,000 3,558 5,440 36% 10250-4505 UTILITIES-C-ENERA 78,00-3 88,169 80,000 80,000 80,000 95,000 19% 10250-4515 UTILITIES-ELECTRI 12,000 12,356 12,000 12,000 12,000 15,000 2S% 10250-4535 UTILITIES-CEMETERY - 6,501 - - 35,696 - 0% 10250-4602 RENT-FIELD OF DREAMS - 12,600 - - - - 0% 10250-3510 TRAINING AND TRAVEL 5,000 395 5,000 5,000 - 5,000 0% 10250-5600 GAS. DIESEL AND OR 50,000 30,774 40,000 40,000 40,986 40,000 0% 10250-5701 STORM DAMAGE 10,000 0 10,000 10,000 - 10,000 0% 10250-5721 EMERGENCy MANT -COVIC - 1,317 - . - - 0% ContrarE Sen-aces 10250-5125 TREE TRIMMING SERVICES - 5,615 25,000 40,000 40,000 45,000 13% Internal Services 102S0-3046 INSURANCE OVERHEAD ALL0C 58,940 21% 10250-3047 ADMIN OVERHEAD ALLOC 170,782 -13% 10250-5605 VEHICLE OVERHEAD ALL0C 83.125 7% Capital 0:lay 10250-6547 CAPTAL IMPROVEME - -
- - - 65,000 0%
40,601
150,828
76,499
34,736
545,732
53-754
48,586
19502 3
70774
48,586
196,023
78,124
53,785
176 .2 65
78,496
32 Planning Department (10255)
CITY OF AVALON
Expenditures FY 201 9-2020 FY 2020-202 1 FY 2021-2022 FY 2022-2023 % % Actual Actual Est. Budget Change Change
FY20
Planning Department Expenditures
• S&aries & Benefits
Maintenance & Operations
• Contract Services
• Internal Service Allocations
Salaries & Benefits 433,042 134,637 241,132 333,062 38.1% -23.1% Maintenance &
Operations 38.463 21.17! 31.502 51.750 64.3% 34.5%
Contract Services 24L332 287,298 383,339 528,360 37.8% 1189% Internal Service
Allocations 102,973 83,627 107,414 152,229 4 1.7% 47.8% Total Operating
Expenditures ssI5,81o s526,733 S763,387 81,065,401 39.6% 30.6% 33 City of Avalon
FY2022-2023 Budget
Expenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22 10255 GEN S & 5 PLANNING Salaries & Benetits
10255-3010 SALARIES REGULAR 105,115 92,768 206,492 206,492 181,184 227,083 10% 10255-3030 OVERTIME REGULAR - - 500 500 500 1,000 100% 10255-3040 RCA RETIREMENT 16,169 13,883 31,508 31,508 24,436 34,411 9% 10255-3041 CALPERS UNFUNDED LIAB PMI 358 353 709 709 709 780 10% 1025S’C45 HEALTH/LIFE INSURA\’CE 23,746 22,370 35.790 35,790 23,519 55,477 55% 10255-3050 WORKERS COME 3,780 3,709 10,605 13,605 :0,564 13,009 23% 10255-3051 UNEMPLOYMENT INS 2,102 1,549 4,140 4,140 220 1,302 -69% Maintenance & Operations 10255-3625 SPECIAL DEPT EXPENSE 11,000 110 19,000 14,000 2,452 19,000 36% 10255-4005 OFFICE SUPPLIES 500 84 500 1,500 1,530 2,000 33% 10255-4010 COMMUNICATIONS 1,750 722 1.150 1,750 762 1,750 0% 101554015 A’3VER1SING 4,000 4,585 4,000 4,000 7,876 6,000 50% 10255-4610 REN’-COPIER 20,000 15,670 15,000 15,000 18,883 16.003 7% 10255-5510 TRAINING AND IRAVEt 2,000 ‘ 4,000 4,000 - 4,000 0% 10255-55104 TRAINING AND TRAVEL 2,000 - 3,000 3,000 ‘ 3,000 0% Contract Services10255-5005 PROFESSIONAL SERVICES 7,000 - 5,000 6,000 28,907 6,000 0% 10255-5030 CITy A0RNEV RETAINEF 60,000 64,016 60,000 60,000 60,003 74,4C0 24% 10255-5034 LEGAAN3 PROc SVCS REIME - ‘ 5,000 5,000 - 5,003 0% 10255-5070 PLANNI,\’G SERVCES - ‘ 1,000 1,000 - 100,003 9900% 10255-5128 BLDG INSPECTOR SERVICES - - - - - - 0% 10255-5129 BUILDING PLAN CHECK 5,000 7,387 - - 3,000 3,000 3,000 0% 10255-6685 GEN’L PLAN AND LCP UPDATE 40,000 215,895 631,392 631,392 291,432 339,960 -46% Internal Services 10255.3046NSURANCE OVERHEAD ALLOC 18,991 16,514 22.726 22,726 25,157 39,293 73% 10255-3047 ADM;\ OVERHEAD AILOC 7D,386 67,113 91477 91,477 82,257 112,936 23% 34 Community Services (10260/10265)
CITY OF AVALON
Expenditures Fl’ 2019-2020 Fl’ 2020-2021 Fl’ 202 1-2022 1W 2022-2023 % Actual Actual Est. Budget Change Change
FY22 FY20
*99% of contract sen ce expenditures for Community Services relate to Chamber Marketing Allocation Community Services Expenditures
• Salaries & Benefits
LA Maintenance & Operations
i Contract Services
• Internal Service Allocations
Salaries & Benefits 530,772 441,558 449,625 473,217 5.2% -10.8% Maintenance &
Operations 224.473 94.252 133.422 236,052 76.9% 5.2%
Contract Senices* 1,034.266 [.297,838 I .880,087 1,263,000 -32.8% 22,1% Internal Service
Allocations 246,534 194,211 221,253 397,604 79.7% 61.3% Total Operating
Expenditures S2,036,044 S2,027,859 S2,684,387 S2.369,873 -11.7% 16.4% 35 City of Avalon
Pt’2022-2023 Budget
Expenditure Detail
274,269
76,881
2,000
54432
56,734
52,378
18,095
7,063
1,800
274,269
76,881
2,030
54,432
56,734
52,378
18,095
7,063
1,830
229,717
54,04 S
300
40,680
56,734
4 8, 3 60
18,024
1,000
564
203,438
106,241
5,500
43,541
36,934
52,280
17,975
5,208
2,110
-26%
38%
175%
‘20%
-35%
0%
-1%
-26%
17%
822
20,519
1,078
2,346
160
53,611
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22 10260 GEN 5 & S COMMUNITY PROMO Maintenance & Operations
10260-5633 4TH OF JULY PROGRAM 27,500 2,875 34,000 34,000 34,000 59,000 74% 10260-5655 HOMELESS PROGRAM 1,000 ‘ 1,000 1,000 ‘ 1,000 0% Contract Services 10260-S6SOCHAMRERMARKET’NG.TOT 841,391 1,291,095 133.000 1,874,181 1,871,08) 1,254,300 ‘33% Internal Services 10260-3046 INSURANCE OVERHEAD ALLOC 44,530 38,722 21,561 21,561 23,869 32,453 51% 10260-3047 ADMiN OVERHEAD ALI,OC 40,221 38,351 52,2)3 52,273 47.004 93,654 79% 10265 GEN S & S RECREATION Salaries & Benefits
10265-3010 SALARIES REGULAR 257,229 224,157
102653012 SALARIES PART TIME 56,759 53,815
102653030 OVERTIME REGLAR ‘ 452
10265-3040 FICA RE”RE.VENT 50,133 43,426
102653041 CALPERS UNIUNOED slAB PMI 53,835 53,835
10255-3045 HEALTH/LIFE INSURANCE 47,125 49,494
10265-3050 WORKERS COMP 14,277 11,079
10265-3051 UNEMPLOYMENT INS 6,281 4,628
10265-3615 UNIFORMS 900 673
Mai”ter.ance & Ope’atic-ns
10265-3620 SMAlL TOOLS - 916 - 0% 1026S-3625 SPECIAL DEPT EXPENSE 15,000 23,812 12,000 -20% 10265-4005 OFFICE SUPPLIES 2,000 3,400 2,500 25% 10265-4010 COMMUNICATIONS 2,500 2,233 3,000 20% 10265-4015 ADVERTISING SOC 220 500 0% 10265-4510 UTILITIES-1OE MACHADO EtC 24,750 24,750 33,0-00 21%. 10265-4603 RENT.WW1 MACHINE GUN PARK - 1 1 1 0% 102654604 RENT-RILEY’S P0NC - 1 - 1 0% 10265-4605 RENT-TREMGNT HALL - 1,750 134 2,000 14% 1026S’SSOS MEMBERSHIP AND DUES - 600 566 600 0% 10265-5510 TRAINING AND TRAVEL 1,200 - 1,200 0% 10265-5520 BANK AND CC FEES 3,000 899 3,000 0% 10255-5631 SPECIAL EVENTS PROGRAM 5,000 8,248 8,000 60% 1026SS636 REC nRGM SOCCER 3,000 ‘ - ‘103% 10265-5637 yOUTH BASKETBALL 3,600 - - ‘100% 10265-5638 DAY CAMP 2,SOO 5,004 5,000 100% 10265-5639 GYMNASTICS 4,500 ‘ - -100% 10255-5640 REC PRGM T-BALL 800 - - ‘100% 10265-5642 ADULT BASKETBALL - 1,200 -- -100% 10265-5643 ADULT SOCCER 1,000 - - ‘100% 1026S.S644 PARK FACILITIES 5,000 IS,022 20,000 30031 10265-5645 TREMDNT HALL 2,500 1,780 2,500 0% 10265-S647 SKATE PARK 5,000 230 12,SOO 150% 10265-5654 REC PRGM-FLAG FOOTBALL 1,400 - - ‘100% 10265-5700 MAINTENANCE OF PREMISES 6,000 6,691 6,000 0% 10265-5721 EMERGENCY MAINT - COVIC S0O - - -100% 1026S-5721A EMERGENCY MA’NT - COV’O AMA - - - 0% 10265.5641 TEEN/SENOR PROGRAM ‘ - 9,000 1,919 - 100% 102655624 REC PROG4MS -YOUTH - 2.753 13,000 0% 1026S’5625 REC PROGRAMS’ ADULT - - - 24.250 0% 10265-5626 REC PROGRAMS’ CONTRACT SVCS - - ‘ 14,500 0% 10265-5627 TEEN PROGRAM ‘ - - 7,500 0% 10265-5628 SENIOR PROGRAM - - 7,500 0% 10265-5549 REC P8GM-SUMMER °RUGRAMS 200 - 200 200 246 S00 150% Contract Servces 10265-5105 CONTRAC”UAL SERVICES-C-EN 9,COO 6,743 9.000 9,000 9,000 9,000 0% Internal Services 10265-3046 INSURANCE OVERHEAD ALLOC 25,539 21,639 30,562 30,562 33,832 69,190 126% 10265-3047 ADMIN OVERHEAD ALLOC 96,530 90,124 125,455 125,455 112,810 198,327 58% 10265-5605 VEHICLE OVERHEAD ALLOC 7,650 5,375 3,370 3,720 3,738 3,973 7% Caoital Outlay 10265-6030 RETIRE ‘VlENT OF PRINCIPAL 120,000 123,298 12O, 120,000 126,861 127,000 6% 102656045 INTEREST EXPENSE 17,010 13,713 17.010 17,010 10.150 10,010 -41% 10265-6S47 CAPITAL IMPROVEMENTS 25,000 27,738 20,000 220,000 20,000 200,000 -9% 17,000
1,000
2,500
500
24.000
1 1,751
600
500
2,000
3,000
3.000
3,600
2,000
4,000
1,000
600
3,500
1,500
1,00D
1,400
6,000
500
3 S 003
2,148
2,269
23 1,334
137
1,128
10,000
1,000
2,500
500
2& .7 50
1 1,750
600
1,200
3,000
5,000
3,000
3.600
2.500
4,500
800
1,200
5.000
2.500
5,000
1,400
6,000
500
15,000
5,414
233
1,497
988
36,669
36 Other General Fund Expenditures4
CITY OF AVALON
Expenditures FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 % % Actual Actual Est. Budget Change Change
FY22 FY20
Salaries & Benefits 194,816 194,317 206,267 197,598 -4.2% 1.4% Manitenance &
Operations
Contract Services’
Internal Service
Allocations
I 3.950 116,000 43.9% 731.5%
1,513,717 115.2% 28.0%
315,285 85.4% N/A
Total Operating
Expenditures SI ,004,888
Other General Fund Expenditures
• Salaries & Benefits
U Maintenance & Operations
U Contract Services
• Internal Service Allocations
1 Non-major governmental ftinds include City Infrastructure Fund (Fund 105). Storm Drain Replacement Fund (Fund 124). Cemeter Trust Fund (Fund 133). Successor Agency Reimbursement Fund (Fund 136). and Hospital Ad ni n i stral ion (Fund 141).
Includes Hospital Measure H expenditures in FY23 Budget (offset by revenues)
41.408 47,565
663.941 60l.02?
132,181 107,358
703.500
170,076
$944,112 51.127,408 52,142,600 90.0% 113.2%
37 City of Avalon
FY2022-2023 Budget
Exse”ditLre Detail
FY21 FY21 FY22 FY22 FY22 FY23 SI Change Budget Actual Budget Amended Estimate Budget FY22 10225 GENL FUND ADMINISTRATION Internal Services
10225-3046 INSURANCE OVERHEADALLOC 23575 21,0)0 64,223 60,223 66,661 81,149 35% 10225-3047 AOMIN OVERHEAD ALLOC 88,486 86,289 115.000 115,000 103,409 234,136 104% Transfers 10225-6925 TRSFRS OUT-STORM DRAIN
- 117,000
-
- 0% 10225-5976 TRSFRS OUT-TRANSPORTATION 301283 111,500 235,000 235,000 225,000 125,000 -47% 10225-6979 TRSFRS OUT-GENE-TRAFFIC 50,498 45,000 10,500 70,500 50,000 110,000 55% 10225-6981 IRSFRS 001-COnG 119 27,422 - 30,000 30,000 30,0C0 30,003 0% 10550 CITY INFRASTRUCTURE P1w Capital Outlay
10550-6547 CAPITAL IMPROVEMENTS 254,948 (0) 152,500 152,500 15,000 441,184 189% 10550-6687 RUILDING IMPROVEMENTS - - 15,000 15,000 - 20,000 33% 10575 CITY INFRASTRUCTURE Maintenance & Operations
10515-5700 MAIN1tNANCE OF PREMISES
- 79,408 35,000 35,000 47,616 50,000 43% Capital Outlay 105)5.5005 PROFESSIONAL SERVICES ‘ - 200 - 0% 105756547 CAPITAL IMPROVEMENTS 1,124,152 115,038 1,083,159 1,083,159 100,000 2,588,113 139% 12425 STORM DRAIN REPL ADMIN Maintenarce & Operators
12425-5502 MISCELlANEOUS FEES 5,200 5,200 5,500 5,500 5,500 5,500 0% Contract Services - . -
12425-5105 CONTRACTUAL SERVICES-GEN 60,480 46,800 96,320 96,320 ‘ 50,000 -48% 124255109 ENV-RON STRATEGY CiSLINIS 71,00.3 71,000 73,000 73,OCO 73,000 74,500 2% 12450 STORM DRAIN REPL P/W Capital Outlay
12450-5547 CAPITAL IMPROVEMENTS
- - 5,000 5,000 - 20,000 300% 13350 CEMETERY TRUST ADMIN Maintenance & Operations
13350-3552 GAROENING SUPP CEMETERY
- - -
. - - 0% 13350-3565 CEMETERY SUPPLIES 4,500 t,615 5,000 S, 500 8,000 60% 13350-4535 UTILITIES-CEMETERY 40,000 30,117 40,000 40,000 40,000 45,000 13% 13350-5700 MAINTENANCE OF PREMISES 5,000 871 7,000 7,000 923 7,000 0% Capital Outlay 13350-550-5 CEMETERY IMPROVE 2,50.3 2,227 25,000 25,000 - 25,000 0% 13625 REDEVEL REIMB ADMIN Salaries & Senet.ts
13625-3010 SALARIES REGULAR 145,206 127,596 195,807 195,807 141,823 131,933 -33% 13625.3030 OVERTIME REGULAR - - 100 100 100 100 0% 13625-3040 RCA RETIREMENT 24,237 21,039 21,202 21,202 2,7o2 21,S75 2% 13625-3041 CALPERS UNFUNDED LIAR PMI 21,241 21,241 17,071 17.071 17,071 21,553 26% 13525-3045 HEALTH/LIFE .NS.RANCE 15,164 16,917 11,134 11,134 15.405 14,460 30% 13625-3050 WORKERS COMP 6,648 5,359 6,963 6,963 6,936 7,532 8% 13625.3051 UNEMPLOYMENT INS 2,924 2,154 2,717 2,717 230 435 -84% Maintenance & Operations 13525-4010 COMMUNICATIONS 1,000 505 500 SOC 642 500 0% Contract Services 1352S-S005 PROFESSIONAL SERVICES 25,000 21,399 25,000 2S,000 12,500 25,000 0% 13625-SOlO ACCOUNTING AND AUDITING 5,500 5,500 5,500 5,500 5,500 5,500 0% 13625-SO3OCITYA’FTORNEY RETAINER 7,000 55 1,000 1.000 500 1,140 14% 14130 HOSPITAL ADMINISTRATION Contract Services
1413O-S001 PASS THRU TAX 243,250 456,275 430,000 430,000 612,000 600,000 40% 14130-5002 MEASURE H PASS THRU - - - - 150,000 757,577
38 Housing Authority Fund (153/154)
CITY OF AVALON
Expenditures FY 2019- FY 2020- Fl’ 2021- Fl’ 2022- % 2020 Actual 2021 Actual 2022 Est. 2023 Budget Change Change - p FY22 FY20
Total Revenues 126,888 27,310 73,386 20,300 -72.3% -84.0% Salaries & Benefits 57,812 55,616 55,279 69,057 24.9% 19.4% Mai1teance &
Operations 26,080 161 2,653 5.320 100.5% -79.6%
Contract Services 38,249 31,906 16,500 39.820 141.3% 4.1% Internal Service
-
-
-
Allocations - NA NA
Capital Outlays 7,429 - 10,000 504,881 N•A 6696.] %
Total Expenditures $129,571 587,684 584.433 56(9.078 633.2% 377.8% Local Transportation Fund (122)
Expenditures FY 2019-2020 FY 2020-2021 Fl’ 2021-2022 FT 2022-2023 % % Actual Actual Est. Budget Change Change
•.
..:. FY22 FY20
785 .072
468,575
738.200
1,036,000
Total Revenues $1,333,938 $924,590 S2,114,200 52,117,782 0.2% 58.8% Salaries & Benefits
-
-
-
- N/A N/A
land Transit 700,571 33.6%
Commuter Subsidy 565,792 107.9%
Internal Service
-
-
-
Al locat ions - N/A N/A
Capital Outlays - -
-
- NA NA
Total Expenditures $1,266,363 $1,253,647 $1,774,200 $2,112,782 N/A N/A 936.244
1,176,538
26.8%
13.6%
39 City of Avalon
FY2022-2023 Budget
Revenue Detail
FY21 FY21 FY22 FY22 %ol FY23 %of
Budget Actual Budget Estimate Budget Propo5ed Estimate HOUSING AUTHORITY 14225 HOUSING TRUST ADMIN
INVESTMENT INCOME
14225-OSO1INTERESTINCOME
- 526 - 0% - 0% 15325 ADMINISTRATION
INVESTMENT INCOME
1532S-9501 IVEREST -NCOME 100 95 - 53 0% - 0% OTHER REVENUE 15325-9605 MISCELLANEOUS
- - - 50,000 0% 0% SERVICE FEES
15325-9502 RENTAL INCOME - -
-
- 0% - 0%
15325-9504 LEASE REVENUE 300 300 - 13834 0% 10300 74%
15425 ADMINISTRATION
iNVESTMENT INCOME
15429-9501 INTEREST INCOME 80,000 26,916 25.000 9,499 38% 10,000 105% LOCAL TRANSPORTATION 12225 LOCAl. TRANSPORTADMIN
INTERGOVE MENTAL
12225-8056 MEASURE M 48,858 54,605 55942 63,939 114% 68,340 107% 12225-8060 TDA ARTICLE 8 126,556 126,5S6 l.69 463 151790 90% 220,402 145% 12223-8061 DA AR1CLE 3 5,000 - 5,000 5,000 100% 5,000 100% 12225-8062 PROP A DSCR.COMMUTER SUB 850,00-9 253,327 700,000 1,371,000 196% 1,176,538 86% 12225-8062A PROP A OISCR-WNE 300,000 300,000 300,000 300,000 100% 409,874 137% 12225-8064 PROP C LOCAL RETURN 57,480 64,169 65,814 75,275 114% 80,400 107% 12225-8065 PROP A LOCAL RETURN 68,297 77,362 79,344 90,749 114% 96,928 107% 12225-8091 MEASURER LOCAL RETURN 43,110 48,193 49,360 56,447 114% 60,300 107% INVESTMENT INCOME 12225-9501 IVEREST INCOME
- 378 - - 0% - 0%
40 City of Ava on
FY2022-2023 Budget
Expenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22 HOUSING AUTHORITY 15325 ADMINISTRATION
Manterancs & Operations
15325-5700 MAINTENANCE OF PREMISES
15425 ADMINISTRATION
Salaries & Benefits
15425-3Db SALARIES REGULAR
13423-3040 FCA RETIREMENT
13425-3041 CALPERS ,,NFLNDED LiAR PMT
15425-3045 HEALTH/LiFE INSURANCE
15425-3050 WORKERS COMP
15425-3051 UNEMPLOYMENT INS
Maintenance & Operations
15425-3625 SPECIAL DEPT EXPENSE
1542S-3626 RENTAL REHAB ASSISTANCE
15425-4010 COMMUNICATIONS
15425-4505 UTILITIES-GENERAL
15425-4515 LTILITIES-ELECTR.CIfl
Contract Services
15425-5005 PROFESSIONAL SERVICES
15425-5030 CITY ATTORNEY RETAINER
Capital Outlay
b542S-654) CAPITAL IMPROVEMENTS
LOCAL TRANSPORTATION
12230 LOCAL TRANSPORTATION ADM
Man:enance & Operas ons
12230-SO99TRANSITANO DAR
Contract Services
12230-5107 COMMUTER SUBSIDY PROGRAM
Transfers - - - - 1,868 300,000 - - - - - 200 155 210 210 163 - - - - 431 - 0% - 0% 320 52% 3,500 0% 191 1,SCU 0% 12230-5920 TRSFRS OUT- AVALON TRA3Sr 5,000 - - 0%
0%
38,398 36,871 117,026 117,026 35,420 43,354 -63%
6,397 5,741 7,824 7,82a 6210 7,373 -6%
7,724 7,724 8,694 8,694 8,694 10,734 23%
3,5)6 3,216 3,835 3.835 2,358 5,015 31%
1,746 1,439 2,537 2,537 2,527 2,473 -3%
768 566 991 991 70 108 -89%
25,000 16,581 25,750 25,750 10,000 25,000 -3%
30,000 15,325 13,000 13,000 6,500 14,820 14%
252,5)1 - 302,571 302,571 10,000 5L4,881 67%
644,301 785,072 718,943 718,943 738,200 936,244 30%
850,000 468,575 700,000 700,000 1,036,000 1,176,538 68% 41 Special Revenue Funds
Street Administration (115)
CITY OF AVALON
Expenditures Fl’ 2019-2020 Fl’ 2020-2021 FY 2021-2022 Fl’ 2022-2023 % Actual Actual Est. Budget Change Change
-
a — _-• — FY22 FY20
Total Revenues $ 155,835 $ 169,667 $ 156,643 $215,411 10.4% 38.2% Salaries & Benefits NA N/A
Maintenance &
Operations (508) IX N’A -100.0%
Cotitiact Services 112,184 61,483 80,000 I 00,000 — 100,0% — I (0 0% Internal Service
Allocations N’A N/A
CaphI Outlays
Traffic Safety (116)
26.160 65.000 N A
Expenditures Fl’ 2019-2020 FY 2020-2021 Fl’ 202 1-2022 Fl’ 2022-2023 % Actual Actual Est. Budget Change Change
-:., FY22 FY20
Total Revenues $193,940 $121,206 $143,998 $195,000 35.4% 0.5% Salaries & Benefits 128,636 122.866 1 09.054 161931 48j% 25.9% Maintenance &
Operations 27,136 9739 12.689 20,500 6l.6°, -24.5°/b
Contract Services 5,985 4,283 8,000 8.000 00% 33.7%
Internal Service
Allocations N/A NA
Total Expendictires 5161,757 5136,889 S 129.743 5190,431 46.8% 17.7% Transfers
-
- 25M00 90,000 260.0% NA
Total Expendittires $ 137,836 $ 61,502 $ 105,000 $ 255,000 29.2% 12.5% 42 Special Revenue Funds
Community Development Block Grant (CDBG) Fund (119)
CITY OF AVALON
Expenditures FY 2019-2020 FY 2020-2021 iN 202 1-2022 FY 2022-2023 % % Actual Actual Est. Budget Change Change
-
. FY22 FY20
Total Revenues
Salaries & Benetits
Maintenance &
Opera tons
Contract Services
Internal Service
Allocations
Capital Ouflays
Total Expenditures
MeClean/Hall/Putnam Trust Fund (143)
FY 2019-2020 IN 2020-2021 FY 2021-2022 FY 2022-2023 Expenditures Actual Actual Est. Budget Change Change
Total Revenues (S 15524) S 1,700 S. -l00’% -l00°’
Salaries & Benefits
Maintenance &
Operations
Contraci Senices
Internal Service
Allocations
Total Expenditures
NA
N/A
- NA
- N/A
N A
N/A H
N. A
NtA
N/A
S 199,604 $ 65,422 $ 30,000 $ 168,000 479.3% -15.8%
-
-
-
- N’A NA
-
-
-
- N’A NA
25,438 30,206 29,000 30,000 34% 179%
- C -
- NA NA
1440
- 1,000 138,0(10 N A 9483.5%
S 26,878 $ 30,206 $ 30,000 S 168,000 479.3% 525.0%
43 City of Avaton
FY2022-2023 Budget
Revenue Detail
FY21 FY21 FY22 FY2Z %of FY23 %ot
Budget Actual Budget Estimate Budget Proposed E5timate SPECiAL REVENUE 11525 STREET ADMINISTRATION
TAXES
11525-7032 GAS TAX 2103) 28,290 26,491 25,327 25,727 102% 39,130 152% 11525-7033 GAS TAX (2105) 19,629 20,094 20,4S1 20,451 100% 25,633 125% 11525-7035 GAS TAX (2106) 16,337 16,070 16,183 16,183 100% 19,066 118% 11525-7040 GAS TAX 2107 24,518 27,191 25,935 25,935 100% 35,019 135% 11525-1041 GAS TAX (2107S) 1,000 1,000 1,000 1,000 100% 1,000 100% 1t525-7042 GAS TAX (2O32 64,042 78,212 61,347 67,347 100% 90,563 134% 1152S-7045 OTHER TAX REVENUE
-
-
-
- 0% - 0% INVESTMENT INCOME
11525-9501 INTEREST INCOME 500 608 500
- 0% 500 0% OTHER REVENUE
11525-9004 TRAFFIC CONGESTION RELIEF 4,323 - 4,300 - 0% 4,500 0% 11625 TRAFFIC ADMINISTRATION11625-9002 TRAFFIC SAFETY FINES 65.000 75,206 70,210 93,998 134% 85,000 90% TRANSFERS 11625-9979 TRSFRS IN-GENERAL FUNO 60,498 45,000 70,500 50,000 71% 110,000 220% iim COMMUNITY DEVLPMNT ADMIN
GRANT REVENUE
11925-8041 CD8G ‘NFRASTRUCTURE GRNT 38,000 - 138,000 - 0% 138,000 0%
OTHER REVENUE
11925-9605 MISCELLANEOUS
-
-
-
- 0% 0% SERVICE FEES
11925-9520 HOUSING ATHY LOAN PAYOFFS -
- - - 0% - 0% TRANSFERS
1152S’9979 TRSFRS If-GENERA FONt) 27,422 - 30,000 30,000 100% 30,000 100% 14325 MCLEAN/HALL/PUTNAM ADMIN
IF’.VESTMENE INCOME
1432S-9501 INTEREST INCOME - 257 -
- 0% - 0%
OTHER REVENUE
14325-9610 CONTRIBUTIONS ‘ 1,200 - 1,700 0% - 0%
44 City of Avalon
Pi’2022-2023 Budget
Expenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22 SPECIAL REVENUE FUNDS 11550 STREET ADMINISTRATION
Maintenance & Operations
11550-3550 STREET CLEANING SUPPLIES - 18 3500 3,500 - - -100% Contract Services
11550-5005 PROFESSIONAL SERVICES 1,000 - 1,000 1,000 - - -100% 11550-5172 STREET MAINTENANCE 25,000 2,836 35,000 35,000 20,000 35,000 0% 11550-5173 STREET SWEEPER CON”R. 56,000 58,64] 60,000 60,000 60,000 65,000 8% Capital Out ay 11550-5547 CAPITAL IMPROVEMENTS 10,000 - 10,000 10,000 - 10,000 0% I 550-6746 CAP CITY WiDE POTHOLE RPR 5,000 - 5, 5,003 - 55,000 1000% Trancters11550-6920’ERSFRS OUT-CITY INFRASTR 60,000 - 50,000 50,000 25,000 90,000 80% 11645 TRAFFIC SAFETY ADMIN Salaries & Benefits
:1645-3310 SALARIES REGULAR 66,881 74,768 58,807 68,807 67,323 99,435 45% 11645-3030 OVERTIME REGULAR 2,000 147 2,030 2,000 500 3,000 50% 1:645-3040 FICA RETiREMENT 11,435 12,456 11,736 11,736 10.920 16.547 40% 11545-3041 CAIPERS UNE UNDED I,IAB PMI 8,384 10,337 8,349 8,349 8,349 10,479 26% 11645-3045 HEALTH/LIFE INSURANCE 20,541 21,465 16,996 16,996 11,836 24,976 47% 11645-3050 WORKERS COMP 3,132 2,430 3,628 3,628 3,614 5,843 61% 11645-3051 UNEMPLOYMENT INS 1,378 1,015 1,416 1,416 110 651 -54% 11645-36tS UNIFORMS 250 249 500 500 402 1,100 120% Ma.ntenrce & Operations 11645-3545 TRAFFIC SAFETY SUPPLIES 5.000 (261) 7,000 7,000 2,108 7,000 0% 11645-3625 SPEC!AL DEPT EXPENSE 2,0% - 1,500 1,500 73 1,000 -33% 21645-4O1DCOMMUNICATIONS 600 - 500 500 170 500 0% 11645-SS1OTRAINING ANO TRAVEL 1,000 - 750 750 - 1,000 33% 11645-S65OANIMALCONTROL 500 - 1,000 1,000 337 1,000 0% 1L645-5661 HUMANE SOCIETY DONATION 10,000 10,000 10,000 10,000 10,000 10,000 0% Contearl Services 11645-5063 HEARING OFFICER SRVCS 8,000 4,283 8,000 8,000 8,000 8,000 0% 11930 COM DEVELOPMENTADMIN Contract Services
11930-5180 SENIOR MEALS PROGRAM 26,000 30,206 29,000 29,000 29,000 30,000 3% Capital Outlay 11930-6547 CAPITAL IMPROVEMENTS
11930-6687 BUILDING IMPROVEMENTS - - - 14325 MCLEAN/HALL/PUTNAM ADMIN Main:ena’ce & Operations
14325-362SSEClALDEPEXPENSE - - - - - 00
38,000 0 138,000 138,000 - 138,000 0%
1,00D ‘ 0%
45 Harbor Fund Revenues
CITY OF AVALON
Revenues F’S! 2019-2020 FY 2020-2021 F’S! 202 1-2022 FY 2022-2023 % % Actual Actual Est. Budget Change Change
FY22 FY20
Harbor Operations (Fund 103)
1% Harbor Operating Revenues 0%
• Cross-channel WharfageU Nightly Moorings• Cruise Ship \.AJharfage • Pier and Tideland Rentals
• Harbor Use Fees
Admission Tax
•Annual Mooring Permits
Cross-Channel 1,813.096 1.966.741 2670,398 2.350,000 -12.0% 296% W hartageNightly Moorings 1,498.292 1,892.950 1.943.187 1.875.000 -3.5% 25.1% Ciise Ship 611,410 - 554.144 1,025,770 85.1% 67.8% \ hariage Pier and Tideland 452,188 538.954 661,997 600,000 -9.4% 32.7% Rentals Harbor Use Fees 278,177 390,399 415,840 390,000 -6.2% 40.2% AdmissionTax 108,874 191,885 201,658 190,000 -5.8% 74.5% Annual Moormg 259,725 268,368 364,242 288,500 -20.8% 11.1% Pennits Transfer Fees 155,575 376,069 329,227 100,000 -69.6% -35.7% Other Revenues 13,128 6,760 13,138 5,000 -61.9% -61.9%
Total Operating $5,966,465 S5,632,126 $7,153,831 56,824,270 -4.6% 14.4% Revenues Harbor Capital (Fund 104)
Cross C hantiel 1,085,682 1,166,066 1,616,053 1,400,000 -13.4% 37.1% Wliai tage Giants and Other 2.272,876 125,176 90,000 6,952.387 7624.9% 88.6% Total Capital 53,358,558 51.291.242 $1,706,053 58.352.387 389.6% 148.7% Rev enues 46 City of Avalon
FY2022-2023 BudgetRevenue Detail
HARBOR
FY21 FY21 FY22 FY22 %of FY23 %of
Budget Actual Budget Estimate Budget Proposed Estimate
10325 HARBOR FUND ADMINISTRATIO
TAXES
10325-7025 A)MISSION T10325-9026 ADMIN mx PENL AND IN1
OTHER REVENUE
13325-930: MUNICIPAL CODE FINES10325-9501 \TEREST INCOME10325-9503 CASH OVER/SHORT
SERVICE FEES
10325-8525 HARBOR USE FEES10325-8530 WHARFAGE FEES-CRS CHANNEt10325-8531 WHARFAGE FEES-CRUISE SHIP10325-8535 MOORING 2ERMITS-ANNUAL10325-8540 HARBOR TRANSftR FEES 10325-8545 HARBOR SVC CHGS-GENERA.10325-8548 MOLE HOST USAGE FEES10325-8550 MOORING WAr LIST CHGS10325-8552 J-iARBOR TOWS10325-8553 SHOREBOAT SVCS 10325-8555 PIER AND TIDELAND RENTALS10325-9032 WHARFAGE FFE PENL AND INI10325-9034 PIER AND TIDELAND PEN/INT10325-9050 HBR USE FEE PEN AND NI10325-9604 HARBOR APPEAL FEE10325-9605 MISCELLANEOUS
TRANSFERS
10325-9500 TRANSFERS IN HARBOR CAPITAL
10425 HABOR CAPITAL ADMIN
GRANT REVENUE
10425-8010 FEMA/OES REIMBURSEMENT
10425-8072 BOAT AND WATER SAVE GRANT
10425-81U0 GRANT - BOATING AND WATER10425-8102 FED TRANSIT ADMIN GRANI
OTHER REVENUE
10425-9501 INTEREST INCOME10425-9605 MISCELLANEOUS10470-9601 DONATIONS - GENERAL10470-9605 MISCELLANEOUS
SERVICE FEES
10425-8530 WHARFAGE FEES-CRS CHANNEL
TRANSFERS
10425-9979 TRSFRS N-C-E\ERAL FUND10425-9900 TRANSFERS
FUEL DOCK
11425 FUEL DOCK ADMINISTRATION
GRANT REVENUE
11425-8025 SWCRB GRAN’ MON ES
OTHER REVENUE
11425-9503 CASH OVER/SHORT1:425-9605 MISCELLANEOUS
SERV,CE FEES
11425-8504 FUEL 0OCK-LUBES/CIL11425-8506 FUEL DOCK-STORE:1625-8531 FUEL DOCK-FUEL CHARGES TRANS:ERS
11425-9930 RANSFERS IN
11425-9979 TRSFRS IN-GENERAL FUND
191,885 155,003 201658 - - 9215
- - - 0%
- -
- 0%
203 - 255 0%
645
- 0%
7,500 - 0%
- 90,000 0%
-
- 0%
558 - - 0% - -
- 0%
0%0%0%
94%88%
185%
79%
30%
96%90%
305%
0%
91%
0%
150%
134%
0%
0%0%
- 0%- 0%
196,200 0%
6756,187 0%
- 0%- 0%- 0% - 0%
0%0%
130%
035
:90030 94%
1,030 11%
83,841
1,0-00
2 29,95 2
1,’24,570
300000
100,000
1,619,228
1,600
900
1,500
2 62, 500
1,000
2,000
415,840
2,670,398
554,144364,242329,227
1,943,187
1,106
965
164
661997
333744355
390,000
2,350,000
1,025,770
288,500100,000
1,875,000
1_COO
1,000
500
600,000
500
1,000
390,399 385,000
1,966,741 2,195,000
- 554,144
268,368 280,000376,069 100_COO
1,892,950 1,818,00-0
1,080 1,0001,020 1,000
1,280 1,000
30 -
538,954 SSO,000
18 1,000
3,069 3,000 - 7_ODD
186,225
1, L22,99L
108%
122%
100%
130%329%107%111%
97%
16%
0%
120%
0%
33%25%
0%5%
0%
0%0%0%0%
50,000 21,268
206,200
1,134,000
845,245 1,166,066 1,289,000 1,616,053 125% 1,400,000 87% 0% -
95,763 - - -
475,030
2,3108,580
746,400
1,161
11,331
695501
0%
0%
-
- 0% - 0%
-
- 0% - 0%
30,000 26,098 87% 30,000 115%
50,965 - - 0% - 0%
- - - 0% - 0%
47 Harbor Public Works (10350)
CITY OF AVALON
Expenditures - Fl’ 2019-2020 Fl’ 2020-202 1 Fl’ 2021-2022 FY 2022-2023 % % Actual Actual Est. Budget Change Change
- FY22 FY20
Salaries & Benefits 420,778 244,199 231,956 353,294 52.3% -16.0% Maintenance & 26,842 24,099 24,354 25,000 2.7% -6.9% Operations Contract Services 1,197,062 1,124,188 1,336,940 1,397,090 4.5% 16.7% Internal Service 239,782 193.507 253,870 298,758 17.7% 24.6% Allocations Total Expenditures $1,884,464 $1,585,993 $1,847,120 $2,074,142 12.3% 10.1% Harbor Administration (10370)
Expenditures -— Fl’ 2019-2020 Fl’ 2020-2021 FY 202 1-2022 Fl’ 2022-2023 % % Actual Actual Est. Budget Change Change
,, FY22 FY20
Salaries & Benefits 559,695 418.109 351,49! 572.099 62.8% 2.2% Maintenance & 59,577 62,658 86,433 93,700 8.4% 57.3% Operations Contract Services 31,339 28,344 53,000 58,800 10.9% 87.6%Internal Service 127,289 102,384 131,42! 120,605 -8.2% -5.3% Allocations Total Expenditures $777300 $6! 1.495 $622,345 5845,20-4 35.8% 8.7% Harbor Fund
48 City oF Avalon
FY2022-2023 Budget
Expenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22
HARBOR
10350 HARBOR SUPPORT SERVICES
Salares & Benefits
10350-3010 SALARIES REGULAR 151293 148170 159837 159,837 143413 197,925 24% 10350-3012 SALARIES PART TIME - - 17,822 17,822 162 18,268 3% 10350-3030 OVERTIME REGULAR 1,600 530 5,900 5,900 500 6,790 1’3412350-3030 FICA RETIREMENT 24,686 23,367 27488 27,488 11,732 33,302 21%10350-3041 CALPERS UNFUNDED LIAB PMT 13,222 13,222 10,214 10,274 10,274 13237 29% 10350-3045 REAcH/LIFE INSURANCE ‘0,833 48,365 43,482 43,482 ‘3,942 65669 51% 10350-3050 WORKERS LUMP 6952 6.082 9,406 10,076 10,414 12,713 26%10350-3051 UNEMPLOYMENT INS 3,057 2,252 3,670 3,000 260 1,999 ‘33%10350-3070 OTHER PERSONNEL SRVCS - ‘ - . ‘ - 0% 10350-3615 UNIFORMS 788 611 1,000 1,000 1,261 3,480 248% Maintenance & Operations
10350-3545 SAFETY SUPPLIES 500 - SOC 500 634 1,000 100% 10350-3575 TRASH BAGS 7,500 8,472 6,000 9,000 9,443 9,000 0% 10350-3625 SPECIAL DEPT EXPENSE 1,500 602 1,000 1,000 232 1,000 0% 10350-4010 COMMUNICATIONS 4,250 1,435 1,500 1,500 1,625 1,500 0% 10350-4631 RENT-CASINO DOCK RESTRMS 11,600 11,712 11,600 11,600 12,351 12,000 3%10350-55W TRAINING AND TRA 500 125 500 500 71 500 0% 10350-5721 EMERGENCY MAINT -COVID - 1,693 - - - - 0%
Contract Services
10350-5005 PROFESSIONAL SERV - - 10,000 5,000 5,000 10,000 100%10350-5012 WATERFRONT TRASH CONTRACT 127,000 120,569 190,000 190,000 190,000 192,500 1%IO3SO-SOGOCUUF4TY6EACHESCONTRACI 845,000 837.062 863,000 889,000 889,000 940.000 6%10350-5155 BEACH MAINENANCE 2,250 3,755 2,SCO 2,500 500 8,00-0 220% 10350-5157 PRESSURE WASHING SRVCS ‘ - - ‘
- - 0%
10350-5160 RESTROOM MAINTENANCE 160,163 161,019 224,200 224,200 251.940 20,000 -91%10350-5161 S-lOWER FACILITY CONTRACI - - - - - 224,590 0%
10350-5502 MISCELLANEOUS EX 1,500 3,783 1,500 1,500 500 2,000 33% Ir:erna- Serv’ces
10350-3046 INSURANCE OVEREADALLOC 61,556 53528 74,349 74,349 82,305 81,149 9%10350-3047 ADMI’\ CVERFEAD 0C 45,806 139,979 190,796 190,796 171,565 217,609 14% Capoa1 Ottlay
10350-6015 S”AIE OTAW LOAN :NTERESI 4,750 2,611 2,500 2,500 2,418 - -1CO%103S0’6030 RETIREMENT OF PRINCIPAL 51,500 - 53,750 53,150 S3,737 ‘ -100% 10370 HARBOR ADM/OPERATIONS
Salaries & Benefits
10370-3010 SALARIES REGULAR 24S,528 248,416 189,511 189,571 205,014 324,481 71%10370-3030 OVERTIME REGULAR - 202 2,000 2,000 2,000 2,000 0%10370’3040 FICA RETIREMENT S1,429 49,573 41,731 41,731 4S,161 75,342 81% 10310-3041 CALPERS UNFUNDED LIAB PMT 67,977 67.977 44,866 44,866 44,866 95,898 114%10370-3045 HEALTH/LIFE INSURANCE 32,414 29,659 30,593 30.593 22,880 47,041 54% 10370-3050 WORKERS CaMP 11,164 9,215 9,815 9,815 9,177 18,622 90%10370-3051 UNEMPLOYMENT INS 4,911 3,619 3,832 3,832 370 1,215 ‘68% 10370-3065 EMPLOYEE BENEFITS - - - -
- - 0%
10370-3066 HEALTH REIMBURSEMENT 15,500 8,614 18,000 18,000 18,000 6,000 -67% 10370-3615 UNIFORMS 2,436 7)5 1,000 1,000 3,423 1,500 50% Maintenance & Operations
10370-362S SPECIAL DEPT EXPtNSt 1,000 1,201 3,000 8,000 6,398 5,200 .35%!0370’400S OFFICE SUPPLIES 1,000 2,817 2,000 2.000 2,682 2.500 25% 10370-3010 COMMUNCATIONS 2,200 1,673 2,200 2,200 1.685 2,500 14%10370-4015 ADVERTIS NO 750 iSO 1,000 1,000 799 1,000 0%10370-4600RENT-GENEPAL 12,000 9,831 10,000 10,000 11,097 11,003 10%10370-4601 RENT-SCI CD. CAR ‘ARKING 2,000 1,678 2,500 2,500 2,088 2,500 0% 12370-5501 INSURANCE 45,000 44,073 50,000 60,000 59,717 65,000 10%10370-5505 MEMBERSHI° AND DUES 1,000 350 500 500 420 500 0%10370-SS1OTRAINING AND TRAVEL - 377 S00 500 1,547 2,590 400% 10370-5721 EMERGENCy MAINE ‘COVID - 509 - - - - 0%
Contract Services
L0370-5O11 MO. MA;NT HBR COMPUTERS 30,000 26,972 33,-lCD 33,000 33,000 36,000 9% 10370-S030 CITY ATEORNEY RETAINER 15,000 1,372 5,000 20,000 20,000 22,800 14% Internal Services
10370-3046 INSURANCE OVERHEAD ALLOC 22,920 19,931 27,427 27,427 30,362 32,460 18%10370-3047 ADMIN OVERHEAD ALLOC 86,475 82,454 112,386 112,386 101,059 88,145 -22% 49 Harbor Operations (10371)
CITY OF AVALON
Expenditures Fl’ 2019-2020 Fl’ 2020-202 1 Fl’ 2021-2022 Fl’ 2022-2023 % % Actual Actual Est. Budget Change Change
- FY22 FY20
Salaries & Benefits 2,224,798 1,920,391 1,856,922 2,098,773 13.0% -5.7%Maintenance & 505,180 514,136 518,854 575,500 10.9% 13.9% Operations Contract Services 233,042 219,083 264,152 291,500 10.4% 25.1% Internal Service 796,273 590,979 766,873 630,253 -17.8% -20.8% Allocations Total Expenditures $3,759,294 $3,244,589 $3,406,800 $3,596,026 5.6% -4.3% Harbor Capital (104)
Expenditures ‘‘ FY 2019-2020 Fl’ 2020-2021 Fl’ 2021-2022 Fl’ 2022-2023 % % Actual Actual Est. Budget Change Change
Fl’22 FY20
Salarics & Benefits 120,996 56,676 47,670 99,685 109.1% N/AMaintenance & 94,275 56,241 109,076 195,620 79.3% 107.5% OperationsContract Services 8,985 5,272 16,000 16,000 0.0% 78.1% Internal Service 111,285 64,046 88,788 285,461 221.5°/b N/A Allocations Capital Outlays 3,781,155 1,587,275 867,510 8,834,019 918.3% 133.6% Total Expendittires $4,116,695 $1,769,510 $1,129,045 $9,430,786 735.3% 129.1% Harbor Fund
50 City of Avalon
FY2O22-2023 BudgetExpenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22
10371 HARBOR OPERATIONS
Salaries & Ber,efits
10371-3013 SALARIES REGULAR 997,092 919,716 997,087 997,087 900,155 1,016,493 2%10371-3012 SALARIES PART TIME 246,899 255,210 296,919 256,919 256,919 305,057 19%10311-3030 OVERTIME REGULAR 14,000 9,409 17,500 17,500 24,348 22,000 26% 10371-3040 RCA RET:REMENT 248.741 236,214 243,732 2t3,732 2 L7,872 244,929 0%10371-3041 CALPERS .jcIjl\D LIAB PMT 268,292 268,292 213,360 213.360 213,350 192,714 -10% 10311-3045 HSALTH/LI:E INSURA\CE 161,594 166,096 153,552 153,552 161,865 209,311 36%10371-3050 WORKERS COMP 57,203 43,237 65,149 67.149 80,403 76,519 14% 10371-3091 UNEMPLOYMENT INS 25,163 18.541 25,429 23.429 2,000 10,850 -54%10371-3615 UNIFORMS 9,500 3,656 9,500 9,500 - 20,900 120%10371-3615A HBR SUNGLASSES/MOU 1.000 ‘ - ‘ 0% Maintenance & Operations
10371-3616 FOUL WEATHER GEAR 1,500 - 1,500 1,500 245 1,500 0%10371-3617 PERSONAL PROTECT EQUIP . 931 , . - ‘ 0%10371-3520 SMALL TOOLS 3.000 793 2,500 2,500 1,418 5,000 100% 10371-3625 SPECIAL DEPT EXPENSE 4,500 5,947 10,000 5,000 2,789 7,000 40%10371-4010 COMMUNICATIONS 9.600 7,314 10,000 10,000 6.020 8,500 -15% 10371-4505 UTILITIES-GENERAL 5.000 1,168 7,000 7.000 7,000 8.000 14%10371-4515 UTILITIES-ELECTRICITY 31,000 31,036 32,000 32,000 32,000 40,000 25%10371-4520 UTILITIES-SALT WAfER 90,000 89,094 90,000 90,000 90,000 95,000 6% 10371-4525 UTJLITIES-StWER 200.000 200,391 200,000 200,000 200,000 210,000 5% 10371-4530 UTILITIES -GAS WaR DUMP 65,000 87,266 70,000 70,000 70,000 75,000 7% L03714641 RENT-FIBER LINE-Il 8.500 7,763 8,500 8,500 8,443 13,500 59% 103715510 TRAINING AND TRAVEL - - 5,000 5,000 276 7,000 40% 30371-5520 BANK AND CC FEES 30,000 33.781 36,000 36,000 55,439 50,000 39%10371-5600 GAS, DIESEL AND OIL 55.000 42,343 50,000 50,000 40,240 50,000 0% 10371-5700 MAINTENANCE 0 PREM.SES - 310 - - 4,984 5,003 0% Co”tract Sevices
10371-5103 SHOR6BOAT SERVICES 239,000 219,083 241,650 251,500 251,500 289,000 15% 10371-5105 CON”RACTUAL SERVICES-C - - 2,000 12,652 2,500 25% Internal Se,ices
10371-3046 INSJRANCE OVERHEAD ALLOC 117,218 101,931 141.264 141,264 156,380 156.319 11% 10371.3047 ADMIN OVERHEAD ALLCC 442,428 421,856 375,001 575,001 517,045 374.618 ‘35% 10371-5605 VENiCE OVERHEAD A_LOC 95,624 67,193 84.234 93,004 93,448 99,315 7% 51 City of Avalon
FY2022-2023 Budget
Expenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22
10470 HARBOR SUPPORT SERVICES
Salaries & Benefits
104703010 SALARIES REGULAR 56,555 28,620 54,286 54,286 23,038 57,613 6%10470-3030 OVERTIME REGULAR - - - - - - 0%10470-3040 FICA RETIREMENT 10,100 7,996 12,064 12,064 3,920 12,771 6%1047D-3041 CALPERS UNFUNDED LIAB PMT 10,946 10,946 15,808 15,808 15,808 18,626 18%10470-3045 HEALTH/LIFE INSURANCE 6,708 6,285 5,948 5,948 1,931 7,237 22%10470-3050 WORKERS COMP 2,572 1,996 2,782 2,782 2,771 3,286 18%10470-3051 UNEMPLOYMENT INS 1,131 833 1,086 1,086 90 152 ‘86% 10470-3615 UNIFORMS 430 - 112 ‘ 0%
Maintenance & Operations
1047D-3O1OCOMMUNICATIONS 600 209 500 500 103 620 24%10470-5610 VEHICLE/EQUIP MT AND RPR - L,087 20,000 20,000 5.203 60,000 200%10470-5700 MAINTENANCE OF PREMISES 25.000 21,991 25,000 25,000 33,374 30,000 20% 10470-5701 STORM DAMAGE 30,000 535 25,000 25,000 ‘ 25,000 0% 10470-5702 FLOAT rORAGE 15.000 6,600 8,000 8,000 3,520 10,000 25%10470-5703 MOOR;NG MAINTE1\ANCT 25,030 10,425 30,020 30,000 11,796 30,030 0%10470-5705 FLOA MAIFfENANCE 43.030 35,389 40,020 40,000 55,000 40,000 0% ContacI Services
10470-5121 PESTICIDE SPRAvINC..HBR 2.500 3,538 4,000 4,000 6,000 6,000 50%’ 10470-5340 PLUMBINC AND ELECTRICAL 7,500 1.329 6,000 6,000 1,500 10,000 67%10470-5365 SHOWER/RESTROOM MA’tC - 425 - - 8,500 - 0% Internal Services
10470-3047 ADM N’ OVERHEAD ALLOC 20,110 19,175 28,659 28,569 25,779 225,872 688%10470-5605 VEHICLE OVERHEAD ALLOC 57,375 40,316 50,553 55,803 56,069 59,589 7%10470-3046 INSURANCE OVERHEAD ALLOC - ‘.556 6,259 6,269 5,940 - -100% Capital Outay
10470-6502 R AND N-i -M0ORNGS - 13,863 - - 10,000 - 0%
10470’SSO4 RAND M - FLOA”S/WHARFS 320,000 11,378 355,000 355.000 332,062 265,000 ‘25% 10470-6547 CAPITAL IMPROVEMENTS 60,000 - 2,363 235,000 235,000 63,000 412,500 76%10470-6585 R AND M FLOAT ANCHOR CHNS 15,000 9,567 15,000 15,000 10,000 20,000 33% 10470-6589 SECURITY CAMERAS ‘
- 7,000 7,000 - 14,000 100%
10470-6647 CAP M&E-PIER I—Cl - 176 - - -
- 0%
10470-6648 CAP M&EPUM10UT 232,599 ‘ 236,395 236,395 15,000 215,286 ‘9%10470-6666 ENVIRONMEN”AL STUDt - - - , - - 0%10470-6667 HARBOR MOLE PHASE II 1,000,000 - 93,991 934,991 212,423 7,695,233 723%10470-6671 HARBOR MC..E IMPROVEMENT 1,315,701 1,300,000 15,000 15.000 15,000 20,000 33%1047C-6571A HARBOR M0_E OTHER - 7,6’0 - - 50.025 - 0%10470-6679 CAP M&E-D PIER & RES”RM - - 75,000 75,000 3,000 72,000 -4%10470-6689 R&M PATROL BOATS 92,500 42.287 230,000 232,000 100,003 120,000 -48% 52 City of Avalon
FY2022-2023 BudgetEspenditure Deta H
FY21 FY21 FY22 FY12 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22
11470 FUEL DOCK OPERATIONS
Salaries & Benefits
11470-3010 SALARIES REGULAR - - - - 0%
11470-3016 SALARIES FUEL DOCK PT - - -
- 0%
11470-3030 OVERTIME REGULAR - - - 0%11470-3040 FICA RETIREMENT - - - - 0%11470-3041 CALPERS UNFUNDED LIAR PMT - - - - 0%
11470-3045 HEALTH/LIFE INSURANCE - - -
- 0%
11470-3050 WORKERS COMP
- 0%
11470-3051 UNEMPLOYMENT INS
- 0%
11470-3615 UNIFORMS - 0%
Maintenance & Operations
11470-3625 SPECIAL DEPT EXPENSE
- 0%
11470-3618 MERCHANDISE - 0%11470-4005 OFFICE SUPPLIES - 0%11470-4010 CCMMLNICATIONS - 0%
11470-4505 UT,LITIES-SENERA - 0%11470-4515 UT’LITIES-ELECTR;CI - 0%11470-4635 RENT-CASINO FUEL TANKS - -100%11470-4641 RENT - FIBER _INE -0 - 0% 11470-5501 INSURANCE -
- 0%
11470-5510 TRAINING AND WAVEL
- 0%
11470-S512 FUEL DOCK TESTINO - 0%11470-SS13 FUEL DOCK PERMITS 5,500 25%11470-5520 BANK AN) CC FEES - 0%11470-5600 GAS. DIESEL AND OL - 0%11470-5700 MAINENANCE OF PREMISES - -1-00%11470-5701 STORM DAMAGE - 0%
Contract Services
11410-5005 PROFESSIONAL SERVICES 3,000 - - - - - - 0%
Internal Services
11470-3046 INSURANCE OVERHEAD ALLOC 35,362 30,750
11470-3047 ADMItS OVERHEAD ALLOC 6’,353 61,361
Captal Outlay
11470-650-3 FE DOCK PuMP MAINT - 15
11470-6504 RAND M -FflATS/WI-ARFS1 t470-5509 CA’ IMP FUEL DOCK11470-6509A FLOW PURCHASE FUEL DOCK11470-6547 CA’ITAL IMPROVEMENTS 61,110 46,029
6,955 4,695
4,000 660
11,920 9,60012,790 12,79018,612 18,910
3,271 2,543 - - - 1,441 1,062 - - 70
500 - - - -
2,800 5,125 - - 1,970
11,000 7,222 - - -
800 92 - - -
1,0-00 177 - - - 2.500 1,453 - - 2,206
20,000 11,587 - - 1,242
135,000 71,220 - 6,037 5,641
5,400 5,265 - - 3,861
12,500 18,718 - - -
500 - - - -
18,000 9,357 - - -
5.000 4,245 - 4t00 S,237
18,000 22,64’ - - -
351,840 352,555 - - -
5,000 4,749 - 9,000 11,111
10,000 - - - -
50,000
0%0%
0%0%
0%
2313%
- - - 100,000 - -
- 20,000
29,013 29,013 29,013 700,000
53 Sewer Fund (107/1 08/110)
CITY OF AVALON
Expenditures Fl’ 2019-2020 Fl’ 2020-2021 Fl’ 2021-2022 Fl’ 2022-2023 % % Actual Actual Est. Budget Change Change
FY22 FY20
Total Revenues $2,653,426 $2.81 1,970 $2,862,218 $3,041,008 6.2% 14.6%Salaries & Benellis 308.13_/ 241,959 251869 308.378 22.4% (3.1% Maintenance & 468.X31 375.218 464595 486,310 47% 37% Opera::ons Contract Services 1,234,557 1,270.539 1,394,551 l468,40 5.3% 18.9%Internal Service 324,242 245,213 325,095 362,912 11.6% 11.9% Allocations Capital Out/ins 772,142 36.740 230,000 725,000 215.2% N:A Total Expenditures S3,107,909 $2,169,968 $2,666,110 $3,350,940 25.7% 7.8% Sewer Fund Expenditures
• Salaries & Benefits
13 Maintenance & Operations• Contract Services
• Internal Service Allocations
• Capital Outlays
54 City of Avaion
FY2022-2023 BudgetRevenue Detail
FY21 FY21 FY22 FY22 %of FY23 %of
Budget Actual Budget Estimate Budget Proposed Estimate
SEWER
10725 SEWER SERVICE
FINES
10725-9060 CEASE AND DESIST CITATION - - - - 0% - 0%
OTHER REVENUE
10725-9501 INTEREST INCOME - - -
- 0% - 0%
SERVICE FEES
10725-8560 ANNUAL USER CHARGE 1895171 1,972845 2,068565 2,008,400 91% 2,135,988 106%10725-8566 SEWER LALFERAL FEE 8,500 8,832 8,500 14,150 166% 10000 71%1072S-$567 ISLAND CO DISCHRG PERMIT - - - 3,200 0% - 0% 10725-8563 FOG. FEES - 3881 - - 0% - 0%
TRANSFERS
10725-9979 TRSFRS IN-GENERAL FUND - - - - 0% - 0%
10825 SEWER MAINT & DEVELPMENT
OTHER REVENUE
10825-9501 INTEREST ‘ICOME 2,500 1,240 - - - 0%
SERVICE FEES
10825-8560 ANNUA USER CHARGE 541478 548,756 575,104 557,645 97% 595,580 107% 11025 WWTP MAINT & DEVELOPMENT
OTHER REVENUE
11025-9501 I’CEREST I\COME 2,500 1972 - - 0% - 0%
SERVICE FEES
1102S-R560 ANNUAL USER CHARGE 270739 274,398 287,552 278,823 97% 298,340 107% 55 City of Avalon
FY2022-2023 BudgetExpenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22
SEWER
10725 SEWER SERVICE
Salaries & Benefits
10725-3010 SALARIES REGULAR 39,709 49,866 52,363 52,363 38,202 50,458 -4% 10)25-3040 FICA RETIREMENT 4,287 4,848 9,421 9,421 2,952 9,061 -4% 10725-3041 CALPERS UNFUNDED LIAB PMT 4,020 4,020 10,830 10,830 10,830 12,492 15%10725-3045 HEALTH/UFE INSURANCE 2,380 3,331 5,949 5,949 (58) 7,021 18% 10725-3050 WORKERS COMP 1,351 1,048 2,683 2,683 2,673 2,878 7% 10725-3051 UNEMPLOYMENT INS 594 438 1,047 1,041 60 152 -85% Maintenance & Operations
10725-3625 SPECIAL DEPT EXPENSE 500 - 500 500 707 520 4% 10725-4O1OCOMMUNICATIONS 3,000 369 3,045 3,045 390 3,100 2%10725-4505 UTILITIES-GENERAL 5,00U 2,389 5,150 5,150 5,150 5,300 3% 10125-4515 UTILITIES-ELECTRICITY 125,000 212,000 128,150 L28,750 128,750 132,600 3%10725-4530 UTILITIES-GAS WTR DUMP 150,000 103,449 154,500 154,SUU 154,500 159,150 3%10725-5502 MISCEILA’JEOUS FEES IS,030 14,259 15,0-10 30,250 9,484 1S,450 -493110725-5)01 SORM DAMAGE 10,000 - 10,000 ID,C00 - 10,300 3%10725-5720 EMERGENCY MAINTENANCE 100.000 23,0-00 100000 100,000 156,187 107,125 7% Co’tract Se’vices
10725-5003 PROFESSIONAL SERVICES 10.000 38.973 45,200 45,200 46,200 47,600 3% 10725-5007 PRO SRVCS-C AND D ORDER 172.000 85,941 63,500 63,500 63,500 65,400 3%10725-5309 PROF SRVCS-H2S CONTRO 50.000 60,152 57,750 57,750 100,000 105,000 82%10125-SOil PRO SRVCS-FALCONER 43,200 12,000 50,000 30,000 50,000 31.400 3%10725-5030 CITY ATTORNEY RETAINER 10,000 1,178 2,000 2,000 500 11,900 495%10725-5109 ENVIRON STRATEGY C\SLTNTS 1080,000 1,065,001 1,096,200 1,096,200 1,058,051 1,112,640 1%10723-5124 ENVIRON - MA NTANANCE - 409 - - - - 0%10725-6030 RETIREMENT OF PRINCIPAL 48,50-C - 48,500 ‘3,500 48,500 43,350 0% Internal Se’vicps
10725-3046 ‘\SURANCE OVERHEAD ALLOC 64,175 55,806 76,797 76,797 85,015 102,504 33%10725-3047 ADMIN OVERHEAD ALLOC 140,772 132,309 182,955 182,953 164,S14 228,627 25% 10750 SEWER SERVICE PUB WORKS
Salaries & BenefiEs
10750-3010 SALARIES REGULAR 118,497 104,544 121,851 21,851 121,399 134,264 10% 10750-3030 OVErIME REGULAR 2,900 919 1,800 1,800 1,000 1,800 0% 1015-1-3040 FICA RETIREMENT 21,852 18,539 20,787 20,787 19,612 22,841 10%10750-3041 CALPERS UNFNDED LIAB MT 14,378 14,378 15,794 15,192 15,794 21,082 33%10750-3045 HEALTH/LIFE INSURANCE 33,116 32,766 29,554 29,55’ 32,226 36,067 22%10150-3050 WORiKERS COMP 5,975 5,131 6,336 6,336 6,511 7,761 22%10150-3051 UNEMLOVMEINTINS 2,628 1,936 2,413 2,473 210 184 -68%1075C-36L5 UNIFORMS 389 194 389 389 392 1,705 338% MIt’ te ‘ailce & Operat’oos
10750-3625 SPECIAL DEPT EXPENSE 500 974 500 SOC 980 515 3%10750-5502 MISCELLANEOUS FEES 15.000 13,257 15,250 . 60 15,500 0% Con:ract Services
10750-5184 SVJRCS-ANNLAL AL1DITSSMP 13,000 - 18,500 18,500 20,650 18,900 2%10725-6045 INTEREST EXPENSE 7,150 7,185 7,150 1,150 1,150 7,150 0% Internal Services
10750-3046 INSURANCE OVERHEADALLOC 7,858 6,833 9,404 9,404 10,410 - -100%107S0-3047 ADMIN OVERHEAD ALLOC 30,166 28,763 39,205 39,205 3S,2S3 - -100%10750-5605 VEHICLE OVERHEAD ALLOC 30,600 21,502 26,961 29,761 29,903 31,781 7% 10825 SEWER MAINT & DEVELPMENT
Capital Outlay
10825-5521 SEWER CAPITAL IMPROVEMENT 50,000 36,740 50,000 50,000 25,000 16S,000 230% 10850 SEWER CAP IMPROV P/W
Caplial Outlay
10850-6521 SEWER CAPITAL IMPROVEMENT 139,000 - 447,000 441,000 205,000 560,000 25% 11025 WWTP MAINT & DEVELOPMENT
Maintenance & Operations
11025-5700 MAINTENANCE OF PREMISES 35,000 5,510 35,875 35,875 8,387 36,750 2% 56 Saltwater Fund (112/1 13)
CITY OF AVALON
Expenditures FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 % % Actual Actual Est. Budget Change Change
FY22 FY20
Total Revenues $754,756 $835,254 $866,796 $859,1l9 -0.9% 13.8% Salaries & Benefits 226,514 159,948 156,786 195,676 24.8% -13.6%Maintenance & Operations 5,088 7,933 3,353 5,110 52.4% 0.4%Contract Services 266,189 415,020 314,760 321,115 2,0% 20.6% Internal Service
Allocations 126,041 102,384 130,554 133,331 2.1% 5.8%Capital Outlays 30,213 8,375 5,000 215,000 4200.0% N/ATotal Expenditures $654,045 $693,659 $610,452 $870,232 42.6% 33.1% Saltwater Fund Expenditures
• Salaries & BenefitsU Maintenance & Operations• Contract Services• Internal Service Allocations• Capital Outlays 57 City of Avalori
FY2U22-2023 BudgetRevenue Detail
FY21 FY21 FY22 FY22 %of FY23 34of
Budget Actual Budget Estimate Budget Proposed Estimate
SALTWATER
11225 SALT WATER ADMINISTRATION
OTHER REVENUE
11225-9501 INTEREST INCOME - 569 - - 0% D%
SERVICE FEES
11225-8560 ANNUAL USER CHARGE 646,200 673,608 672,558 679,944 101% 696,943 103%11225-9605 MISCELLANEOUS - - - 24,676 0% - D%
TRANSFERS
11225-9979TRSFRS IN-GENERAL FUND - - -
- 0% - 0%
11325 SALT WATER MAINT & DEV
OTHER REVENUE
11325-9501 INTEREST INCOME - - -
- 0% - 0%
SERVICE FEES
11325-8560 ANNUAL USER CHARGE 161,550 161076 160,630 162,176 101% 166,231 103% 58 City of Avalon
FY2022-2023 BudgetExpenditure Detail
FY21 FY21 FY22 FY12 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22
SALTWATER
11225 SALT WATER ADMINISTRATION
Salaries & Benefits
11225-3010 SALARIES REGULAR 31211. 35619 37402 37,402 27,288 36,042 -4% 11225-3040 FICA RETIREMENT 3,062 3,463 6,730 6,130 2,108 6,477 -4%11225-3041 CALPERS UNEUNDED LIAB PMT 2,871 2871 7,738 7,738 7738 8922 15% 11225-3045 HEALTH/LIFE INSURANCE 1700 2374 4,249 4,249 (41) 5015 18% 11225-3050 WORKERS COMP 965 749 1916 1,916 1,909 2,056 7% 11225-3051 UNEMPLOYMENT INS 424 312 748 748 40 109 -85% Maintenance & Operations
11225-3625SPECIALDEPTEXPENSF 500 - 500 500 11 500 0%11225-4010 COMMUNICATIONS 250 264 250 250 278 260 4% 11225-5720 EMERGENCY MAINTENANCE - - - - - - 0%
Contract Services
11225-5005 PROFESSIONAL SERVICES 4,000 11,257 4,500 4,500 500 5,350 19%11225-503: LEE-A EXPENSES - - - - 200 - 0%11225-5109 ENVIRON SRATEG CNSiTI.TS 288,000 284,000 295,000 295,000 295,000 296,7DS 1%11225-5124 ENVIRON -MAIWANANCE - 119,763 - - - - 0%1:225-6030 RETh.REMENT OF PRINCIPAL 15,500 - 35970 15970 15,970 15970 0%11225-6045 I4TERES EXPENSE 3.000 - 3,090 3,090 3,090 3090 0% Interna1 Serv ces
11225-3046 INSURANCE OVERHEAD ALLOC 17,026 15,375 20,375 20,375 22,555 34,168 68%31225-3047 ADMIN OVERHEAD ALLOC 66354 63,278 86,250 66250 77,557 99,163 15% 11250 SALT WATERADMIN P1W
Salaries & BerefIs
11250-3010 SALARIES REGULAR 74,116 66,612 73,536 13,535 13,565 82,390 12%11250-3030 OVERTME REGULAR 2100 669 1,100 1,100 200 1,100 0%11253-3040 F!CA RETIREMENT 14165 12,016 12,438 :2,438 n,sos 1,935 12% 11250-3041 CALPERS UNFUNDED JAB PM 8435 8,435 8,7’2 8142 8,142 Z,946 37% 11250-3045 HEALTH/UFE INSURANCE 24,844 22130 17658 17,658 19,330 21,539 22%11250-3050 WORKERS COMP 3920 3,429 3824 3,824 3963 4763 25%11250-3051 UNEMPLOYMENT INS 1,723 1270 1,492 1492 140 478 -68% 11253-3615 UNIFORMS 288 - 213 213 - 935 339%
Mai—lerance & CItations
11250-3625 SPECIAL DEPT EXPENSE 500 - 500 1,000 960 500 -50% 112s0-401CCOMMIJN;CAT-ONS 1,700 845 1750 1,250 119 1150 40% InteraI Services
I 1250-3047 ADMItS OVERHEAD ALLOC 20,110 19175 26136 26,136 23,502 - -100% 11250-3046 INSURANCE OVER-lEAD ALLOC - 4556 6259 6,269 6940 - -100% 11325 SALT WATER MAINT & 0EV
Mainterance & Opeations
11325-5700 MAINTENANCE OF PREMiSES 2.000 6,824 2,500 2,500 1,265 2,100 -16% Capital Outlay
11325-6552 SALTWATER CAP IVPROVEME’ai 50,000 8,375 125.000 125,000 5,000 215,000 72% 59 Solid Waste Fund (13 1/132)
CITY OF AVALON
Expenditures Fl’ 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 % Actual* Actual Est Budget Change Change
a a FY22 FY20
Total Revenues $2,235,340 $2,121,192 52.206,441 $2,685,419 21.7% 20.1% Salaries & Beretits 74,105 32.477 54,629 60.854 11.4% - [79% Maintenance & 18.186 14.804 11,974 23.133 93.2% 272% Operations Contract Services 1,738,859 1,72] .752 1,741,032 2,388,303 37.2% 37.3% Internal Service 163,674 130,380 176,925 211,678 19.6% 29.3% Allocations Capital Outlays 219,355 475,927 269,000 279,444 3.9% 27.4%Total Expenditures $2,214,179 $2,375,340 $2,253,559 $2,963,412 31.5% 33.8% *Fy20 19-2020 revenues included grant funds used to purchase new trash and recycling bias Solid Waste Fund Expenditures
• Salaries & BenefitsI Maintenance & Operationsa Contract Services I Internal Service Allocations
• Capital Outlays
2% -1%
60 City of Avalon
FY2022-2023 BudgetRevenue Detail
FY21 FY21 FY22 FY22 %of FY23 %of
Budget Actual Budget Estimate Budget Proposed Estimate
SOLID WASTE
13125 SOLID WASTE ADMIN
GRANT REVENUE
13125-8044 OIL RECYCLING GRANT 5000 10,110 5,00D 10,000 200% 5,000 50%
INVESTMENT INCOME
13125-9501 INTEREST INCOME 5,000 2,153 - - 0% 2,00D 0%
SERVICE FEES
13125-8560 ANNUAL USER CHARGE 1,108,410 1,801,276 2,076,919 2,017,024 97% 2,248,981 112% 13125-8564 CONSTRUCTION DEBRIS 65,000 51,812 70,000 32389 46% 65,000 201%
TRANSFERS
13125-9979 TRSFRS IN-GENERAL FUND - - -
- 0% 200,000
13225 SOLID WASTE INFRASTRUCTUR
INVESTMENT INCOME
13225-9S01 INTEREST INCOME 5,000 123,985 - - 0% 500 0%
SERVICE FEES
13225-8560 ANNUAL USER CHARGE 128,590 131,256 151,181 147,029 97% 163,937 112% 61 City of Avalon
FY2022-2023 BudgetExpenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budgat FY22
SOLID WASTE
13125 SOLID WASTE ADMIN
Salaries & Benefits
13125-3010 SALARIES REGULAR 45,442 19597 34,4D3 34,4D3 33657 35950 4% 13125-3030 OVERTIME REGULAR SOD 49 SOD SOD SOD 500 D%13125-3040 FICA RETIREMENT 7530 2936 5830 5,830 5,461 6,066 4%13125-3041 CALPERS UNFUNDED LIAB PMT 3,905 1,953 4,175 4,175 4175 5,191 24%13125-3045 HEALTH/LIFE INSURANCE 12,762 5,643 8,498 8,498 8,984 10300 21%13125-3050 WORKERS COMP 2,090 1,622 1,789 1,789 1,782 2,079 16%13125-3051 UNEMPLOYMENT INS 918 676 698 698 70 218 -69%13125-3615 UNIFORMS 126 - 126 126 - 550 337% Maintenance & Operations
13125-4010 COMMUNICATIONS 500 110 520 520 - 525 1%13125-4600 RENT-GENERAL 12,000 11,442 12,300 12,300 11974 12,608 3% Contract Services
13125-SODS PROFESSIONAL SERVICES 8,500 12,395 109,350 109,350 2,000 209,631 92%13125-5030 CITY A1]ORNEY RETAINER 8,000 4,410 8,000 8,000 8,000 9,120 14% 1312S-S046 HOUSEHOLD HAZARDOUS WASTE 120,000 71,976 123,000 123,000 86,176 126075 3%13125-5047 HAZARDOUS WASTE DISPOSAL - 332 - - 10,703 - 0% 13125-5064 SANITATION CONTRACT 1,650,000 1,632,639 1,837,652 1,837,652 1,634,153 2,035,077 11% 13125-5185 SWRCB ANNUAL PERMIT 8,000 - 8,200 8,200 - 8,400 2% Internal Services
13125-3046 INSURANCE OVERHEAD ALLOC 66,140 57,514 79,148 79,148 87,617 54,669 -31%13125-3047 ADMIN OVERHEAD ALLOC 76,419 72,866 99,318 99,318 89,308 157,009 58% Capital Outlay
13125-6547 CAPITAL IMPROVEMENTS - 8,755 - - SOD - 0%
1322S SOLID WASTE INFRASTRUCTUR
Maintenance & Operations
13225-3578 BROWN BAGS 10,000 3,232 10,000 10,000 - 10,000 0% Capital Outlay
1322S-6S69 LANDFILL CLOSURE FEE 20D,00D 467,172 268,519 268,519 268500 279,444 4% 62 Avalon Transit Fund (123)
CITY OF AVALON
Expenditures FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 % Actual Actual Est. Budget Change Change
Iti&( a. L FY22 FY20
$212,000 -29.7% -6.1%
Capital Outlays N/A N/ATotal Expenditures $326,739 $139,541 $296,583 $211,114 -28.8% -35.4% Avalon Transit Fund Expenditures
• Salaries & Benefits• Maintenance & OperationsI Contract ServicesI Internal Service Allocations • Capital Outlays
6 Total revenues include budgeted transfers from the General Fund to cover operating shortfalls.
Total Revenues6 $225,690 $154,614 $301,536
Salaries & Benefits 25,540 21,919 25,522 36,360 42,5% 42.4%Maintenance & 35,167 1,521 36,962 39.200 6.1% I l.5% Operations Contract Services 104,021 4,759 109,004 - -100.0% -100.0% Internal Service 162,011 111,341 125,095 135,554 8.4% -16.3% Allocations 0%
63 City of Avalon
FY2022-2023 BudgetRevenue Detail
FY21 FY21 FY22 FY22 %of FY23 %of
Budget Actual Budget Estimate Budget Proposed Estimate
AVALON TRANSIT
12325 AVALON TRANSIT
OTHER REVENUE
12325-9503 CASH OVER/SHORT - 1 - - 0% 0%
SERVICE FEES
12325-8590 BUS FARE 37,500 31,143 68,000 57,823 85% 70,000 121%12325-8593 BUS CHARTER 1,000 - -‘ 2,000 1,425 71% 2,000 140% 12325-8595 DIAL-A-RIOE FARE 12,500 11,970 11,500 17,288 150% 15,000 87% 12325-8597 TAXI VOUCHER FARE - - - - 0% 0%
12325-9605 MISCELLANEOUS - - - - 0% 0%
TRANSFERS
1232S-9976TRSFRS IN-TRANSPORTATION - - - - 0% 0%1232S-9979 TRSFRS IN-GENERAL FUND 301,292 111,500 235,000 225,000 0% 125,000 56% 64 City of Avalon
FY2022-2023 BudgetExpenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22
AVALON TRANSIT
12325 AVALON TRANSIT
Salaries & Benefits
12325-3010 SALARIES REGULAR
12325-3040 RCA RETIREMENT
12325-3041 CALPERS UNFUNDED LIAB PMT
12325-3045 HEALTH/LIFE INSURANCE12325-3050 WORKERS COMP12325-305 L UNEMPLOYMENT INS Maintenance S Operations
12325-3625 SPECIAL DEPT EXPENSt
12325-4005 OFFICE SUPPLIES12325-4010 COMMUNICATIONS
12325-4015 ADVERTISINGL2325-45O5 UTILITIES-GENERAL
12325-4515 U’ILITI[S-ELECTRICITY12325-5095 CHARTER SVCS12325-5501 INSURACE1232S-SS1O TRAINING AND TRAVEL 12325-5610 VEHICLE/EÜUIP MT AND RPR
Co:racl Services
12325-5105 CONTRACUAL SERVICES-GEN
Internal Se’vi:es
12325-3046 INSURANCE OVERHEAD ALL-DC12325-3D47 ADMIN OVERHEAD ALIOC12325-5605 VEHICLE OVER—lEAD ALLOC 480 - 0% - 500 0%
191 200 0%
- 150 0% - - 0% - 0%
- -100%
33,000 7%
1250 0%
4,000 100% - -100%
15,122
2621
4,373
18311,575
22727
4084
56262518
1296
109
3%
7%
29%
-22%
20%
-74%
11,972 14421 21,138 21,138
2,171 2,591 3,804 3,8042,505 2,505 4,373 4,3733604 1804 3,211 3,211 544 422 1,083 1,083239 176 423 423
SOD - 500 500200 180 200 200250 - 250 250
1,000 - 1000 1,000 - 31.900 - 30,325 30,326 30,5181,150 535 1,250 1.250 512 2,CCO 806 2,000 2,000 5,161
150.300 4,759 109,00’ 109,004 109,004
11.13278,430
38,250
9,681 13,322
74,783 131,93226,877 16,851
13,322
101,932
18,601
14,147
91,658
18,690
- -100%
115,591 13%
19,863 7%
65 Internal Service Funds
General Administration — Elected (10110/10115)
CITY OF AVALON
Expend itures FY20 19-2020 1W 2020-202 1 1W 2021-2022 FY 2022-2023 % Actual Actual Est. Budget Change Change
,,,..
FY22 FY20
Salaries & Benefits
Maintenance &
OperationsCnr:ract ServicesTotal Expenditures
NA
45.1%
20.310 24,20S 24.933 25,314 1.3% 24.6%
11.265 1.009 4,403 20.500 365.6% 82.0%
- -
-.
- NA
$31,575 $25,217 $29,386 $45,814 55.9%
General Administration — Legal (10120)
Expenditures FY 2019-2020 FY 2020-2021 FY 2021-2022 1W 2022-2023 % % Actual Actual Est. Budget Change Change
FY22 FY20
Salaries & Benefits - - - - N A N’ A
Maintenance & .
. 3,000 N A 1976,4% Operations
Contract Services 160,776 79,804 78.451 153.900 96.2% -4.3% Total Expenditnres $160,920 579.804 578,451 $156,900 100.0% -2.5% 66 Internal Service Funds
General Administration —Administration (10125)
CITY OF AVALON
Expenditures Fl’ 2019-2020 Fl’ 2020-2021 Fl’ 2021-2022 Fl’ 2022-2023 % Actual Actual Est. Budget Change Change
FY22 FY20
Salaries & Benefits 769,045 620,665 818,826 1,017,645 24.3% 32.3% Maintenance & 53,301 65,516 70,597 74,750 5.9% 40.2% Operations Contract Services 1,454 2,95(3 9,660 3,000 -68.9% 106.3%Total Expenditures S823,800 $689,13L $899,083 $1,095,395 2 [.8% 33.0% General Administration — Finance (10130)
Expenditures Fl’ 20 19-2020 Fl’ 2020-2021 Fl’ 2021-2022 Fl’ 2022-2023 % % Actual Actual Est. Budget Change Change
FY22 FY20
Salaries& Benefils 494,197 334,244 407,950 582231 42.7% 17.8%Maintenance & 56,251 45.710 49,39! 55.200 11.8% -1.9% Operations Contract Services 73.360 56,885 65,493 70,000 6.9% -4.6% Total Expenditures $623,808 $436,839 $522,834 5707,431 35.3% 13.4% 67 Internal Service Funds
General Administration — General Government (10135)
CITY OF AVALON
Expenditures FY 2019-2020 Fl’ 2020-2021 FY 202 1-2022 Fl’ 2022-2023 % % Actual Actual Est. Budget Change Change
, FY22 FY20
Salaries & Beneflts 129.480 181.094 190,000 200.000 5.3% 54.5%Maintenance & Operations 215.034 197.561 186.139 203.900 9.5% -5.6%
Contract Services 258,572 179,715 336,436 299,100 -11.1% 15.7%Capital Outlay 74,368 21,245 35,000 46,000 31.4% -38.1% Total Expenditures $603,986 $558,370 $712,575 $703,000 -1.3% 16.4% General Administration Fund Expenditures
I ElectedU Legal
• AdministrationI Finance• General Government
1%
68 City of Avalon
FY2022-2023 BudgetRevenue Detail
FY21 FY21 FY22 FY22 %of FY23 %of
Budget Actual Budget Estimate Budget Proposed Estimate
INTERNAL SERVICES
10125 GEN ADM ADMINISTRATION
INTERNAL SERVICES
10125-8537 ADMIN DVERHEAD-CIT’f 2,011,035 1,917,525 2,532,596 2,277,329 90% 2,754,541 121% 11815 INSURANCE FUND ADMINI
INTERNAL SERVICES
11825-8517 INSURANCE-OVERHEAD CITh 654,848 569,446 743,493 823,053 111% 854,200 104%
OTHER REVENUE
11825-7555 RETRO PREMIUM ADJU - 46,911 - - 0% - 0%
11825-9501 INTEREST INCOME - 4,640 - 2 0% - 0%
11825-9605 MISCELLANEOUS - - - 6,860 0% - 0%
13825 VEH MAINT/RPLCMNTADMIN
INTERNAL SERVICES -
13825-8585 VEHICLE OVERHEAD ALLOC 380,649 268,771 337,017 373,793 111% 397,263 106%
OTHER REVENUE
33825-9&D5 MISCELLA\EOUS iDOl i,EO0 10,550 0% - DtJ13825-9501 -NTEREST II\COME 2.6’S - 0% 0% 69 City of Avalon
FY2022-2023 Budget
Expenditure Detail
INTERNAL SERVICES
10110 GENL ADMIN CITY COUNCIL
Salaries & Benefits
10110-3010 SALARIES REGULAR10110-3040 FICA RETIREMENT10110-3045 hEALTH/LIFE INSU10110-3050 WORKERS COMP Maintenance & Operations
10110-5505 MEMBERSHIP AND DUES10110-5510 TRAINING AND TRAVEL 10115 GEN ADM CITY TREASURER
Salaries & Benefits
10115-3010 SALARIES REGULAR
10115-3040 FICA RETIREMENT
10115-3045 HEALTH/LIFE INSU
10115-3050 WORKERS COMP
Maintenance & Operations
10115-5505 MEMBERSHIP AND DUES
10115-5510 TRAINING AND TRAVEL
10120 GEN ADM CITY ATTORNEY
Maintenance & Operations
10120-5510 TRAINING AND TRAVEL
Contract SeNices
10120-5030 CITY ATtORNEY RETAINER
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22
18000 18049 18000 18000 18,000 18,000 0%
1,375 1,381 1,375 1,375 1,366 1,375 0%
660 535 695 695 673 695 0%820 636 920 920 916 1,025 11% - 909 - - - - 0% 7,000 100 7,000 7,000 4,403 20,000 186%3,600 3,233 3,600 3,600 3,600 3,600 0% 275 247 275 275 245 275 0%
132 - 139 139 - 139 0%164 127 184 184 183 205 11% - - - - 500 0% - - - -- 3,000 0%
175,000 79,804 135,000 135,000 78,451 153,900 14%
500
1,500
0%
70 City of Avalon
FY2022’2023 BudgetExpenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22
10125 GEN ADM ADMINISTRATION
Salaries & Benefits
10125-3010 SALARIES REGULAR 442,926 407,012 688025 688,025 552,630 655763 -5%10125-3030 OVERTIME REGULAR - - 2,000 2,000 - 2,500 25%10125-3040 FICA RETIREMENT 76,040 68,722 109,474 109,474 85,083 110,934 1%10125-3041 CALPERS UNFUNDED LIAB PMT 82,777 82,777 105,988 105,988 105.988 126,642 19%10125-3045 HEALTH/LIFE INSURANCE 57,362 42,837 62,771 62,771 38,571 81,459 30% 10125-3050 WORKERS COMP 20,141 22,367 34,201 34,201 35,555 37,547 10% 10125-3051 UNEMPLOYMENT INS 9,291 (3,0501 13,783 13,783 1,000 2,800 ‘80% 10125-3615 UNIFORMS - - . ‘ - - 0%
Maintenance & Operations
10125-3515 ELECTION EXPENSE 25,000 19,135 25,000 25,000 25,000 25,000 0% 10125-3625 SPECIAL DEPT EXPENSE - 11,377 12,000 12,000 11,356 10,000 ‘11% 10125-4005 OFFICE SUPPUES ‘ - -
. 103 - 0%
10125-4010 COMMUNICATiONS 2,750 2,783 2,750 2,750 3,310 2,750 0% 10125-5505 MEMBERSHIP AN) DUES 25,030 28,771 27,00-0 27,000 21,262 2S, ‘7% 10125-551-3 TRAIN ‘26 AN) TRAVEL 5,000 325 5,000 5,000 4,960 5,000 0% 10125-5511 TRAVEL -C TV MANAGER 2,500 - 2,500 2,500 - 3,0 20% 10125-5600 C-AS, DIESEL AND OIL 4.520 3,126 4,020 4,000 4,607 4,000 0% 10125-4610 RENUCOPIER - - - -
- 0%
Cc9tra:t Services
10125-SODS PROFESSIONAL SERVICES 5,000 2,950 3,000 3,000 9,660 3,020 0% 10130 GEN ADM FINANCE
Salaries & Benet ts
10130-3010 SALARIES REGULAR 241,887 213.306 322,514 322,514 275,805 378,663 17%10130-3030 OVERTIME REGULAR - 12 1,400 1,400 300 2,402 71%10130-3040 FICA RETIREMENT 40,399 31,552 52,662 52,662 40.417 61,220 16% 10:30-3041 CA:PERS UNFUNDED LAB PM 24,709 30.800 26,277 26,277 26.277 34,029 30% 10130-3045 HEALTIT/JFE INSURANCE 53,479 45,475 67.389 67,389 48,180 82,187 22%101 30-3050 WORKERS COMP 10,998 8,535 16,596 16.596 16,531 21,736 31%10130-3051 UNEMPLOYMENT INS 4.838 3,565 6,478 6,478 440 1.996 -69%10130-3615 UNIFORMS - . . - - - 0% Mai9terance & Operatio9s
10130-3625 SPECIAL DEPT EXPENSE 1,E00 5.407 3,c 3,000 3,418 3,000 0%10130-4010 COMMUNICATIONS 1,000 542 1,200 1,200 571 2,000 57% 10130-5006 MONTHLYSOFTWAREC’IRGS 38,000 39,416 42,500 42.502 ‘3152 45,003 6%10130-5505 MEMBERSHIP AND DUES 1,000 ‘ 1,050 1,050 444 1,200 14%10130-5510 TRAINING AND TRAVEL 4,000 345 4,000 4,000 1,806 4,200 0% Contract Servces
10130-5005 PROtESSIONA SERVICES 66,000 56.885 66,000 66,000 65,493 70,000 6% Capital Outlay
10130-6611 MAN) E COMPUTERS . - - - ‘ 0%
71 City of Avalon
FY2022-2023 Budget
Expenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22
10135 GEN ADM GEN GOVERNMENT
SaIaries & Benefits
10135-3065 EMPLOYEE BE\EELS SPECIAL 150,000 181,094 190,000 190,000 190.000 200,0CC 5% Maintenance & Operations
10135-3625 SPECIAL DEPT EX°ENSE 13,000 7,818 10,000 10,000 12,136 11,000 10% 10135-40.35 OFFICE SJPPLIES 10,000 16,329 15,00-0 15,000 19,51] 20,003 33%10135-4010 C0MMIJN’CATIONS 33,000 35,071 33,0-00 33,000 39,440 35,000 6%101354015 ADVERTISING 15.0 8,538 15,0-00 15,000 2C,267 22,500 50% 10135-4505 UTILIIIES-GENERAL 15,000 17,168 15,000 15,000 15000 16000 7%10135-4515 GOVERNMENT UTILITIES-ELECTRI 22,000 29,756 22,000 22,000 22,000 24,000 9% 10135-4516 UTILITIES’ INTERNE3 13,800 10,825 22,800 22,800 12,008 25,900 14% 10135-4610 RENT-COPIER 5,000 5.923 5,000 6,000 5,905 5,000 0%10135-4515 RENT-MAIL MACHINE 14,112 7,316 10,000 10,000 3,702 9,000 ‘10%10135-5510 TRAINING AND TRAVEL - 595 - - - - 0% 10135-5520 BANK AND CC FEES 5,000 24,184 12,000 12000 11402 14,000 17% 10135-5700 MAINTENANCE OE PREMISES 17,500 20,715 20,000 20,000 15,515 20,500 3%10135-5121 EMERGENCY MALNT -COVI0 - 22,324 - ‘ 9,245 - 0% Contract Services
10135-SODS PROFESSIONAL SERVICES 60,000 57,332 63,000 88,000 88,000 75,000 -15% 10135-SO1OACCOUNTING AND AUDITING 55,000 54,34? 70,000 10,000 68,377 80,000 14%10135-5018 PROF SRVCS’IT 75,000 45,931 75,000 75,000 75,000 80,000 7%10135’5020 OPERATION COSTS’IT 29,900 22,109 30,550 30,550 105,059 64,100 110% Capital Outlay
10135-6611 M AND E COMPUTERS 22,500 21245 47,500 47,500 35,000 46000 ‘3% 72 InternaL Service Funds
Insurance (118)
Salaries & Benefits
Maintenance &
OpcratiotisContract Services
CITY OF AVALON
Expenditures FY 2019-2020 FY 2020-202 1 FY 202 1-2022 FY 2022-2023 % % Actual Actual Est. Budget Change Change
FY22 FY20
Salaries & Benefits (4.878) (4,246) (3,887) - NA -1000% Maintenance & 36L790 451.468 61 1.940 651)000 62% 79.7% Operations Contract Services 253.015 167.964 2] 5.000 204.200 -5.0% -19.3% Total Expenditures 5609,926 5615,186 5823.053 5854,200 3.8% 40.0% Vehicle Maintenance (138)
Expenditures Fl’ 2019-2020 Fl’ 2020-2021 FY 2021-2022 FY 2022-2023 % % Actual Actual Est. Budget Change Change
FY22 FY20
205,190
2 15.198
165 .45 9
5420,3 88
205 .083
192.000
147,782
133.189
(28,4921
5280.971
7.8%
46%
Capital OutlayTotal F xpend itures
-0. lOs
- 10,8%
190,253183.5.10
5373.793
- NA N/A — N’A — 100.0%
5397,083 6.2°/a -5.5%
73 City of Avalon
FY2022-2023 BudgetExpenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22
11830 INSURANCE ADMINISTRATION
(4,246) (3,887)
Salaries & Benefitt
11830-3045 HEALTH/LIFE INSURANCE
Maintenance & Operations
11830-5501 INSURANCE
11830-5515 RESERVE FOR CLA11830-5517 CLAIMS PAYABLE
Contract Services
11830-5030 CITY AHORNEY RETAINER11830-5031 LEGAL EXPENSES11830-5186 CA OPT TOX SUB 13825 VEH MAINT/RPLCMNTADMIN
Salaries & Benefits
13825-3010 SALARIES REGULAR13825-3030 OVERTIME REGULAR13825-3040 FICA RETIREMENT13825-3041 CALPERS UNFUNDED LIAB PMT1382S-3045 HEALTH/LIFE INSURANCE13825-3050 WORKERS COMP13825-3OS1 UNEMPLOYMENT INS13825-3615 UNIFORMS Maintenance & Operations
1382S-3545 SAFETY SUPPLIES13825-3620 SMALL TOOLS13825-3625 SPECIAL DEPT EXPENSE 13825-4010 COMMUNICATIONS
13825-4620 RENT-GARAGE FACILITY
13825-5510 TRAINING AND TRAVEL
13825-5610 VEHICLE/EQUIP MTANO RPR
Capital Outlay
13825-6781 VEHICLE REPLACEMENT
0%
414,848 429,285 543,493 543,493 560,581 615,000 13%
- 21,412 - - 45,425 25,000 0%- 771 - - 5,934 10,000 0%
70,000 (2,958) 30,000 30,000 55,000 34,200 14%
150,000 158,609 150,000 150,000 150,000 150,000 0%
20,000 12,312 20,000 20,000 10,000 20,000 0%
113,340 9S,402 117,873 117,873 123,003 127,259 8%
2,000 1,657 6,000 6,000 500 6,000 0%
17,587 14,341 18,423 18,423 17,59S 19,700 7%
387 387 405 405 405 437 8%
36,631 30,225 33,992 33,992 31,302 41,198 21%
5,245 4,070 6,347 6,347 16,108 7,601 20%2,307 1,700 2,477 2,477 190 868 -65% 500 - 500 500 1,150 2,200 340%
- - - - 240 1,000 0%
6,000 1,735 5,000 5,000 3,133 5,000 0%9,000 6,524 9,000 9,000 9,496 9,000 0% 1,000 - 1,000 1,000 - 1,000 0%
68,000 67,680 70,000 70,000 71,312 75,000 7%
500 - 1,000 1,000 - 1,000 0%
120,000 57,249 65,000 100,000 99,359 100,000 0%
(28,492) 0%
74 Successor Agency Fund
CITY OF AVALON
75 City of Avalon
P12022-2023 BudgetRevenue Detail
FY21 FY21 FY22 FY22 %of FY23 %of
Budget Actual Budget Estimate Budget Proposed Estimate
SUCCESSOR AGENCY
20025 ADMINISTRATION
TAXES
20025-7085 RPRF LAC DIST-E0/ADMIN 2305,756 2,342,326 2,256320 2,251,114 100% 2,223,083 99% 20025-7086 PAE ON ROPS - - - 0% - 0%
INVESTMENT INCOME
20025-9501 INTEREST INCOME 3,000 194 200 87 44% - 0%
76 City of Avalon
FY2022-2023 BudgetExpenditure Detail
FY21 FY21 FY22 FY22 FY22 FY23 %Change
Budget Actual Budget Amended Estimate Budget FY22
SUCCESSOR AGENCY
20025 ADMINISTRATION
Maintenance & Operations
20025-5502 MISCELLANEOUS FEES 13,000 11,150 13,000 13,000 8,400 8,400 -35%20025-8030 RETIREMENT OF PRtNCIPAL 1,170,000 - 1,195,000 1,195,000 1,195,000 1,195,000 0%20025-6045 INTEREST EXPENSE 880,727 776,212 798,320 798,320 825,920 768,633 -4% Contract Services
20025-5082 RDA ADMIN COST ALLOW 250,000 250,000 250,000 250,000 248,950 250,000 0% 20025-5083 RDA PAE REVENUE - - - 0%
Capital Outlay
20025-6547 CAPITAL IMPROVEMENTS - - - - -
- 0%
77 Capital Improvement Program
CITY OF AVALON
78 Pro5ests by Page Nsnebrr CITY OF AVALON
Feed No Pae. No. Project Number Description Account Numbe Actualsthro 2021-22 Prior Years FY 2222-22 fl2431 Total Badqot Grants Not City Cost 62 I 234001 Vcb,clrRcylacrmrol’F:re 10245-6871 0 05980 100000 250 05703 3040610 31150111 0 3985.01902 2 205014 Wsrklom Hsss,rq 10250-9547 D 0 0 65.980 5508,000 9.065.000 0 5.985.098 502 3 1800352 10SF loprosetrests 102654541 691851 137,010 020.027 53 7.050 646 520 I St 2.258 0 1.612.358 01 4 180038 Recreation Master Par 0265-0047 20.840 0 20,045 0 0 20.845 0 20.045 102 9 25055! City Paoh Rrstrooos 10260-6547 0 0 0 0 520098 20.000 0 120.098101 6 250552 City Patio lmyronen’erts 10205-0047 0 2O. 20.000 200000 0 120.098 076 250 43.700 102 7 208503 Connmaoisj Center 0260-6547 11.047 0 15.047 0 8500 8.911047 0 0511.047 02 8 106584 Dog P8410 10285-0547 0 0 0 0 60.000 60 0 60,000 100 9 106081 0,17 HOW Remodel 00550.6547 0 0 0 0 05000 25980 0 24,000 155 0 225601 Hillside Reyairs 50550-0547 51,070 0 51 010 0 76,000 116 670 0 ‘26.070 000 01 265802 Crescent Act Stairs 30550.6547 7,502 3,764 it III 313 804 0 325000 0 110,098105 2 200006 Aeooal l’raificlTranspoolatio., 50555-6547 2,961 9 198 0.129 15 000 200,000 114.29 0 324.120 ISO II 200017 Ma,otrrao co Yard Upgrade I 0500.0047 1 2,474 0 I 0.474 47 500 400000 459,074 0 484,974 05 14 225515 6croa Wayolairs 10550-8547 0 0 0 5000 195000 150980 0 210000 45 16 200010 germs 1,a,I Relarong 74a11o 10550.5047 0 0 0 20,000 200 000 220,000 0 150.000 145 6 205627 Annual Ourloipg Facoirs 10555-9907 0 0 0 20,000 125,000 345,000 0 349,098 005 17 100003 SCorrceePedrsinao 0575-9547 35? 113 70 027 422,941 5,768800 0 2,321.638 1.073.462 240,99 105 6 459865 Pebblo Beach R4 R’pRop 0575-8547 :72 319 70 250 200 574 709429 0 1.060,000 750,000 200. 005 10 160000 CA0’sasie’ksssuoco 4’5’05’59547 0 0 0 0 0 0 0 0 005 23 250322 A”id rd 9ne5 11008.. ‘5500507 0 0 lD. 375.006 008.000 0 350,031100 15 182Cr C4’,’a.dt p5-84 lrs4.0i :060,8748 J 17764 0 ‘270.0 S, 20006 17,704 0 37,78.0 211.. 21... 262 F5-’.0 5 ‘“ J 0 0 0 50.600 ‘C3,002 410398 0 450.050 119 10 0570076 854039511.02 Y570.1’r! 175539 0 75905 129,000 35(6.3 300000 350,356 0.540 024 24 262012 8moi770m Drabs 2400-0547 0 0 C 20000 163,983 ‘60 0 ‘00050 24 75 Z0 CaSe Solos 12450,6e47 I 0 0 0 0 035,050 ‘356030 0 ‘04.000 ‘ 2050033 Cta009aey n’.proaeo’.eois 20s5.’0035 8,038 0 0.008 00 6010 0 31 338 0 33.039 000 27 20540 2C6E5fr7,oyRnc,o4 54504547 06,049 4,073 73119 47908’ 530030 0 500.000054 28 225236 0 WsOe, 610o0,o CcnçeatO4DC-0447 0 0 p 25.303 t 039,000 .525098 0 5,020,000104 29 707509 FbaORehal8l000 l’472.34 0 254398 204903 500000 740030 004 000 225,400 435,490001 30 222211 CLr6PbaR °°ry 25,8 t342’6”0” 08,087 0 09,007 7.980 00,000 09,587 0 09,087 Cit St 217501 E-od44a: Re-a-- air 13017.6055 45,545 32808 85.147 95. 020000 296447 0 294,447 001 32 252242 G’eeot 799 Reyan 3473-6047 07,760 ‘CC 398 017,760 125. 050,030 0,542 060 0 ‘.142,760 104 00 205434 S Head Repbstis,°a’n,e” 13473-854? 750 0 758 50 000,000 7t7,758 0 710,758 004 34 225025 So,tt Boos, 0844,50 3472-8547 0 0 0 50,980 000.980 ‘53 000 0 250500504 00 207002 FbaI Rats-ps 10173.8547 0 0 0 25,0(2 7S. ‘02 00-3 0 CCXC004 28 332225 Mote loris’ 0473.6517 30 08 3987 33.024 14 034 077 260 :53 824 C 2’S 021104 27 207054 HU OadOisg Upgrode 10475,6047 0 0 5 52.000 50 000 115098 0 100,098 ‘04 28 222215 Actor Crams 50470-0585 40 406 05000 60 400 20000 60000 24’ 400 0 240 408104 25 207050 HarSot Sect:,:p Canorran 00470-6589 22786 0 22,796 4,000 56000 02,006 0 92 786 04 40 207026 Pore-cm 1012:484’ 20382 0 28,162 0 26600 62.782 0 8338325 at 277053 Row D_t Dots 10473-5548 37 035 10,278 48 24 It 5,200 C 263530 098,20.2 67 300 ‘14 42 25 Cat” o Mc’. Fran. II 10423.085’ 7’’ 074 190.403 426 277 7 695,233 3 568 078 0 878 588 0 227.488 1,440 ‘32 ‘34 43 3 0al4ote7t,asol 004744570 2203154 0 170184 0 0 3282,104 2,40C 083154 ‘34 44 222621 ‘600. Coeorstoe, 6n,crereorentn t0475-95’t 0 0 0 0 ‘00.000 80.000 0 053,098 024 45 500003 CL6 3D Pb’ Re7tarmter, 0470-9070 0 3 0 20020 720 BX t20 0 020,000 ‘24 46 252222 Coono Woe 6”p’o’onne’Os ‘0471”51°0 10075 1 0 075 72,000 0 80.019 0 00.075‘24 4’ 2570301 74,04 4441 Eegnes 10470-0824 SC 23 54,04 ‘44 816 120020 500,098 764,9t6 40, 724 86 34 48 222212 Boai “aber ‘C1’0’ 0528 0 2 0 0 70 006 20.000 0 21. 114 40 452 Foe Coos Rr-Sabi’caoort 310050004 044 532 3 ‘44 507 20.000 t02 284.502 0 284,502 114 10 222621 Fob 00,8 Rains, :000° ‘14?05y,00 0 2 0 09,000 200 004 350.000 0 353000 114 51 254065 008.1’ @ F1e1 Dock 01420-9947 23827 29.102 50 000 798.000 0 700,000 475,980 279 08 52 225511 7.0.4000.4,0’ l,nc,es’emmls 10024-0521 257030 00 327 020 t68 875 020 ‘.047 538 0 ‘.147 536 53 23502 Is’sy Sea-er P’ojeds ‘3450—892’ 40 937 350 45207 060.000 7 ‘04 033 2790267 0 2,750 387 tt3 54 235012 Asioai Sal mate’ ks-pet— 01325-8552 0 370 55 07? 50 375 2t5, 753,0-20 5 012.375 0 ‘.032 575132 55 252531 L?n8’135514’e ‘3235.8080 10125t0 760508 13- 035 270.444 2958,2t3 6,140 ‘03 0 6,344 583 41 98 5oct66 Cameras ‘2130461 t264 0 2 ailt 0 0 ‘3930 0 ‘2864 nOt 02 753501 inlcomasrosyslems 10135-6610 90.503 47.500 138.113 46000 0 104.113 0 184,153 Total Project 8,779,695 1.526.860 10,306,549 15,373,651 34,977.427 65.557,627 15,818.168 44,839,450Gra nrc GRANTS BY YEAR 3.040.518 573,869 3627 507 9 905 740 - 24,707 753 -Jet Project NET PROJECT COST BY YEAR 0,721,176 952,091 0,004.007 5,358.410 11.610,429 26,209,044 79 E
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City of Avalon - Capital Improvement Program
2022-23 Budget
Capital Project Request Form
Project Number: 205008
Title: Annual Street Maintenance
Asset Type: Infrastructure
Developer Impact Fees: No
Fund: 115-STREET FUND
Department: 50-PUBLIC WORKS
Account: 6746-CAP CITY WIDE POTHOLE RPR
Project Manager: Public Works Director
Estimated Start Date: July 1,2019
Est. Completion Date:
Year Identified: 2019
Related Projects:
Project Description: This a an annual allocation to fund planning, design and conatruclion of Slreet improvemenls Project Justification:
Sea Level Rise/Climate Change - Current & Future; Apply for SLR granl for Planning and Conslruction Project Comments:
115 50 6746 Fund Actuals 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 Project_Budget
40 Design 1 15-STREET FUND 5.000 5000 5000 5000 5.000 5000 5.000 5000 5000 50 Construction 115-STREET FUND 40,000 40.000 40,000 40,000 40.000 40000 40,000 40,000 40,000 go Contingency 115-STREET FUND 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 11 550-6746 Project Total : 0 0 50.000 50.000 50,000 50.000 50,000 50,000 50,000 50,000 50000 Operating_Budget
Fund Dept Object code
115 0 0 0 0 0 0 0 0 0 0 0
OperatingTotal: 0 0 0 0 0 0 0 0 0 0 0 • thru Fiscal Year 2020-2021 Grants
Fund Description
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City of Avalon - Capital Improvement Program
2022-23 Budget
Capital Project Request Form
Project Number: 202501
Title: Land9ll Closue
Asset Type: Improvements other thr buitd:ngs
Developer Impact Fees: Government & Public Facilties
Fund: 132-SOLID WSTE INFRASTRCTR FS
Department: 25-ADMI\ISTRATION
Account: 6569-LANDFILL CLOSURE FEE
Project Manager City Manager
Estimated Stan Date: January 1, 2025
Est. Completion Date: June 30, 2023
Year Identified: 2020
Related Proiects:
Project Description: Cost to close Pebbly Beach Landfill State & Federal Law Project Justification:
This is a schedule of funding to be set aside in reserve to cover costs of closing the landfill Project Comments:
132 j 25 6569 Fund j Actuals j 2021-22 j 2022-23 j 2023-24 j 2024-25 j 2025-26 2026-27 j 2027-28 2026-29 j 2029-30 j 2030-31 Project_Budget
9OCont:ngency 132-SOLID WSTE INFRASTRCTR EN 2,832,519 268.519 279.’44 294 390 35.846 349.474 ‘00.000 400000 400 coo 400.030 ‘00.000 13225-6569 Project Total: 2.832.519 268,519 279.444 294,390 315.846 349,474 400,000 400,000 400,000 400,000 400.000 Operating_Budget
Fund Dept Object Code
132
OperatingTotal: 0 0 0 0 0 0 0 0 0 0 0 • thru Fiscal Year 2020-2021 Grants
Fund Description
0 0 0 0 0 0 0 0 0 0
I GrantsTotal: 0 0 0 0 0 0 0 0 0 0 0
55 of 57 134
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Budget and Fiscal Policies
CITY OF AVALON
137
The following policies outline the City of Avalon’s (City) guidelines for budgetary decision-making and sets standards for sound budgetary practices and fiscal performance.An adopted set of budget policies that are consistently followed will assist the City in achieving its current and futLire goals in a fiscally responsible and sustainable manner. These policies establish guidelines fordevcloping and monitoring the City’s annual opeiating and capital budgets as recommended by theGovernment Finance Officers Association (GFOA) and the National Advisory Council on State and Local Budgeting (NACSLB). This document shall be reviewed on an annual basis to reflect the highest standards of fiscal management and the City’s budgetary goals.
The City’s budget and fiscal policies have bccn organized under the following components:
A. Accounting and Annual Reporting
B. Budget Process
C. Structurally Balanced Budget
D. RevenuesE. ExpendituresF. General Fund Reserves
G. Enterprise Fund ‘Working Capital Targets
H. Investment PolicyI. Investment Policy for Solid Waste Postclosure and Corrective Action Trust Fund 138
A. ACCOUNTING AND ANNUAL REPORTING POLICIES
Purpose; The purpose of this policy is to ensure the proper recording of financial transactions andidentify the parties responsible for financia] reporting.
Background:The City’s Comprehensive Annual Financial Report (CAFR) presents the government and itscomponent units (entities for which the government is considered to be financially accountable)financial and operating activities. The City’s blended component units, although legally separate entities. are. in substance, part of the City’s operations and financial data from these units arecombined with data of the City. The Citvs financial statements and accounting records are maintainedin accordance with the recommendations of the Governmental Accounting Standards Board (GASB).
The government-wide financial statements report information on all of the non—fiduciary activities of the primary government and its component units. For the most part, the effect of inter—fund activityhas been removed from these statements. Governmental activities, normally supported by taxes and inter-governmental revenues, are reported separately from business-type activities that rely, to asignificant extent, on fees and charges for support.
Separate financial statements are provided for governmental funds, proprietary funds, and fiduciaryfunds, even though the latter arc excluded from the government-wide financial statements. Major individual governmental funds are reported as separate columns in the fund financial statements. Thegovernment-wide financial statements are reported using the economic resources measurement focusand the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements.
Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes arc recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the providers have been met, As a general rule, the effect of inter-fund activity has been eliminated from the government-wide financial statements. Direct expenses have not been eliminated from the functional categories; however, indirect expenses and internal paymentshave been eli in i nated.
Amounts reported as program revenues include: I) charges to customers or applicants for goods,services, or privileges provided; 2) operating grants and contributions; and 3) capital grants andcontributions, including special assessments. Internally dedicated resources are reported as generalrevenues rather than program revenues. Likewise, general revenues include all taxes.
Governmental fund tinancial statements are reported using the current financial resourcesmeasurement focLis and the modified accrual basis of accounting. Revenues are recognized as soonas they are both measurable and available. Revenues are considered available when they are collected within the current period or soon enough thereafter to pay liabilities of the cunent period. For this purpose, the City considers revenues available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrualaccounting. However, debt service expenditures, as well as expenditures related to compensated absences are recorded only when payment is due.
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Taxes, licenses and interest associated with the current fiscal period are all considered to be susceptible to accrual and are therefore recognized as revenues of the current fiscal period. Only theportion of special assessments receivable due within the current fiscal period is considered to besusceptible to accrual as revenue of the culTent period. All other revenue items are consideredmeasurable and available only when the City receives cash.
The City reports the following governmental fund types:
• General Fund has been classified as a major fund and is used to account for resources traditionally associated with governments which are not required legally or by sound financial management to be accounted for in another fund.
• Special Revenue Funds account for proceeds of specific revenue sources that are legally restricted or otherwise designated for specific purposes. • Nonmajor Funds is the aggregate of all the other government funds.
The City reports the following proprietary funds:
• Harbor Fund has been classified as an enterprise fund and is used to account for all harbor operations
• Sewer Fund has been classified as an enterprise fund and is used to account for the fees and services for the operation and maintenance of sewer system. • Saltwater Fund has been classified as an enterprise fund and is used to account for the operation of the City’s saltwater pumping plants and systems. • Solid Waste Fund has been classified as an enterprise fund and is used to account for the solid waste collection and disposal costs.
• General Administration. Insurance, and Vehicle Maintenance have been classified as internal service funds and are uscd to account for operations that provide services to other departments of the City on a cost reimbursement basis.
Additionally, the City reports its Success Agency activity in a Private-Purpose Trust Ftind.
Policy:Each year an audit will be conducted by an independent Certified Public Accountant Finn (CPAFirm). The selection of the independent CPA Firm shall he in conformance with the City’s professional services bidding procedures. Generally, the City shall request bids for audit services no less frequently than every five years. The CPA Finn shall provide the Cily Council with an Audit Communication Letter addressing significant findings of the auditors in conjunction with theiropinion on the City’s Comprehensive Annual Financial Report. These reports shall be submitted tothe City Council within 60 days of receipt of the repor.
During the annual budget process, the City will make available a preliminaiy year end, unaudited, General Fund fund balance. It should be recognized, however, that the balance provided is subject toboth unforeseen financial transactions ofa material nature and subject to findings of the independentaudit. An audit verified year-end balance should he available by the end of December. The City willuse generally accepted accounting principles in preparing its annual financial statements, and will strive to meet the requirements of the GFOA’s Award for Excellence in Financial Reporting program. 140
B. BUDGET PROCESS
Purpose:The purpose of this policy is to establish guidelines for the preparation, adoption, and presentationof the City’s annual budget.Background:
The City of Avalon operates on a fiscal year basis, starting July 1 and ending June 30. The budget isprepared by the Finance Dcpartmcnt with the support of each operating department under the direct supervision of the City Manager. The Finance Department is responsible for coordinating all revenues estimates contained in the budget. Estimates are reached by analyzing historical revenue history, national and local economic trends and indices, and development patterns in the local economy. TheFinance Department also coordinates the development of the expenditure budgets with the support of each operating department and the City Manager.The budget is structured to separate operating and capital activity at the fund and department level.The operating budget is a guide for the receipt and disbursement of hinds used to provide daily, routine public services to the community. The operating budget is structured to include historical budget and actual revenues and expenditures, along with the eulTent revenue estimates and proposedexpenditures required in order to implement and maintain services to the community. The Capital Improvement Program (CIP) budget details the acquisition, construction, or rehabilitation of major capital facilities and infrastructure over a ten year period.
Policy:
The proposed budget is to be presented to the City Council and community in public workshop meetings in May or June for review, public input, and deliberation. After providing opportunities for public review and discussion at City Council workshops and City Council meetings, the budget isadopted by the City Council prior to June 30 at either a regular or special City Council Meeting. TheCity Council may amend or supplement the budget at any time after its adoption by majority vote ofthe Council Members.The budget document should incorporate the following guidelines to facilitate broader consumptionand greater comprehension. The document should be organized in a manner that reduces redundancyand allows for a logical flow of information. The budget document should include an introductionand overview, financial summaries, operating and capital detail, departmental information, and aglossary. The document should avoid excessive detail, which can distract from the primary pointspresented, and should present the information in a consistent manner across departments and budgetyears. 141
C. STRUCTURALLY BALANCED BUDGET
Purpose:
The purpose of this policy is to establish guidelines for the City’s operating funds aimed at achievingand maintaining a structurally balanced budget. State law requires that the City adopts a balanced budget. However, a budget that is balanced by the state’s definition may not necessarily be structurallybalanced or sustainable if recurring expenditures are covered by reserves or non-reculTing or highly volatile revenues. This policy supports the on-going financial stability of the City by advancing a more sustainable definition of a balanced budget — a structurally balanced budget.
Background:
This section defines key tcrnis related to a structurally balanced budget:
Recurring Revenues are the portion of the City’s revenues that can reasonably be predicted to continue year-to-year, with some degree of predictability. Property taxes are an example ofa recurring revenue. Non-recurring Revenue are revenues that are one-time in nature and cannot be reasonably expected to continue year-to-year.
Some revenue sources may have both recurring and non-recurring components. These sources require the City to exercise judgment in determining how much of the source is truly recurring. For example. the City regularly receives transfer fees for the sale of moorings in the harbor however, the amount receivcd varies year-to-year based on the value of moorings and number of sales. In this case, it mayhe prudent to regard unusually high transfer revenues as non-recurring revenue under the assumption that such rcvenues are unlikely to continue, making it imprudent to use them for recurring expenditures.
Recurring expenditures appear in the budget each year. Salaries, benefits, rent, utilities, maintenance costs and certain contracted services are common examples of recurring expenditures. In general,recurring expenditures should be those that the City expccts to fund every year in order to maintainculTent service levels. Non-recurring expenditures comprise special projects such as capital improvements, asset acquisitions, and other costs incurred infrequently by the City. In general, the City has a greater degree of flexibility to defer non-recurring expenditures than recurring ones.
Reserves are the portion of fund balance set aside as a hedge against risk. The City has defined a minimum amount of funds it will hold in reserve. This serves as a “bottom line measure” to helpdetermine the extent to which the City’s structural balance policy is being met — if reserves are maintained at their desired levels, it is an indication that the City is maintaining a structurally balanced budget. If reserves are declining, it may indicate an imbalance in the budget (e.g. ifreserves are being used to fund on-going expenditures). Desired reserve levels are further discussed in Sections F and G of this document.
Policy:The City shall endeavor to adopt a structurally balanced budget. Generally, this means that recurring expenditures should he covered by recurring revenues and that non-recurring revenues should be used 142
to fund non-reclining expenditures. The Finance Department shall incorporate information into its budget presentation demonstrating the Citys progress in achieving a structurally balanced budget.
In order to achieve a structurally balanced budget, the City should consider the following:
Employee compensation and non-recurring revenues — With limited exceptions. non recurring revenues and reserves should not be used to fund employee compensation. One such exception might he a severe economic downturn where non-recurring revenues are temporarily used to ease the transition to an expenditure structure that is in line with neweconomic realities. Even this should only he done in the context ofa plan to return to structuralbalance and replenish any reserves that had been used. • Operating and maintenance costs of capital assets purchased with non-recurring revenues — While capital assets are often funded with non-recurring revenues, the City shall be observant of the long-terni operating and maintenance costs of such purposes, to prevent the creation of new on-going expenditures that cannot be maintained by recurring revenues. • Replacement of short-lived assets and non-recurring revenues — The City shall prioritize the use of non-recurring revenues to replace cutTent assets that have outlived their useful Livesover the purchase of entirely new assets. where the replacement of the expired or obsolete assets is critical to the maintenance of the City’s core programs. A replacement schedule forsuch assets is a good indicator of when to budget for these items. 143
D. REVENUES
Purpose:
The purpose of this policy is to establish guidelines for (a)the development of revenue estimates, kb) fee structures, and (c) use of new recurring and non-recurring revenues in order to achieve a structurally balanced budget.
Background:
Revenue prQjections and assumptions are critical to budget decisions, particularly in order to achieve a structurally balanced budget. The Finance Department is responsible for coordinating all revenuesestimates contained in the budget. Estimates are reached by analyzing historical revenue history, national and local economic trends and indices, and development patterns in the ‘ocal economy. Many of the City’s key revenues arc subject to significant fluctuation dependent on a number of economic factors. While it is difficult to always achieve accurate projections in a dynamic economicenvironment, it is important to have a consistent approach to projecting revenues in order for decisionmakers to undcrstand the basis used to project the resources available for the budget. Revenue should be projected in a way that is not likely to lead to a revenue shortfall, hut also not to he so conservative that the projections consistently and substantially underestimate revenues.
The City utilizes user charges and fees to help fund services. When certain services providedespecially benefit a particular group, the City should consider charges and fees on the direct recipients of those that receive benefits for such scrvices. The City may elect to subsidize a service for variousreasons. including the ability of residents or businesses to pay; however, the City should have a documented rationale regarding why the full cost is not recovered.
By definition. non-recurring revenues cannot he relied upon in future budget periods. Non-recurring revenues include the sales of government assets, infrequent revenues from development and grants.
Policy:
The following guidelines are to be considered with regards to City re enues:
a. Development of Revenue Estimates — The City will estimate revenues using an objective and analytical process, with a conservative approach adopted to address any uncertainties. Theapproach should result in overall budgeted revenues for a fund being set at a level such that it is unlikely that actual revenues are lower than budgeted. The City should be transparent concerningits forecasting approach and underlying assumptions. h. Fee Stnictimm’e — The City will comply with all applicable laws regarding the designation and assessment of fees for services and other fees. The City’ vi11 calculate the full cost of providing aserx ice in order to provide a basis for setting the charge or fee. The City will then identify whether it intends to set the fee at an amount to recover the full cost of providing the good or service or subsidize a portion of the cost. If the full cost of the good or setwice is not recovered, then anexplanation of the rationale for not recovering the full amount should he provided to the public.
The City should consider reviewing and updating charges and fees periodically based on factors 144
such as the impact of inflation, other cost increases, adequacy of cost recovery, use of services, and competitiveness of current rates.
c. Use ofM’ir Recutt/iig and Ani-Reciuring Revenues — Non-recurring revenues should be used to hind non-recurring expenditures only. The City should dedicate new recurring revenue sources in the following manner and priority:
1, Fixed cost increases, including built-in contract escalators, and benefit increases outside of City control (e.g. annual unfunded pension liability contributions);
2. Replenishing reserves to established targets;
3. Funding significant long-teni liabilities;4. Replenishing internal service funds for vehicle replacement and deferred maintenance; and
5. Other discretionary expenditures and negotiable items. 145
E. EXPENDITURE CONTROLS
Purpose:
The purpose of this policy is to provide outline appropriation and expenditure controls designed to safeguard limited government assets and ensure that resources are maintained where they wereoriginally approved during the budget process.
Background:
The budget document serves as a plan of financial operation, identifying adopted appropriations as well as the specific types and levels of services to be provided. Appropriations are made by CityCouncil at the fund level, with expenditures grouped into the following major categories:
• Personnel — Expenditures related to labor including salaries, overtime, worker’s compensation, health, insurance, and retirement benefits • Maintenance and Operations — Expenditures for items which primarily benefit the current period and are not defined as personnel, contract services, or capital outlays. • Contract Services — Expenditures rendered to a government by private firms, individuals, or other government agencies.
• Capital Outlays Expenditures that result in the acquisition oL or addition to, fixed assets that are tangible. durahic. non-consumable. costs S5.000 or more. and have a useful life ofmore than one year.
Department heads and their designated representatives may authorize expenditures that are based on appropriations previously authorized by City Council action, generally through the adopted budget.and only from accounts under their organizational responsibility. Individual transactions are classified by departments at the account level, with the most appropriate account used to classify the expenditure. During the course of the year, departments may encounter necessary and unanticipatedexpenditures that are able to be covered through budget savings in other accounis under their control.
These budget transfers allow the City to operate more efficiently with the implementation of controls to ensure the budget goals are still met with the approved appropriations.
Policy:
City Council approval is required for any budget revisions or amendments that increase the totalamount appropriated by fund. Budget transfers require the following approvals and processes:
Transfers of Operating Expenditure Budgets
City Council approval is required for the following transfers:
• Between personnel and non-personnel accounts within the same fund in excess ofSlO,000; • Between departments or accounts within the same fund in excess of 550,000.
City Manager approval is required for the following transfers:
• Between personnel and non-personnel accounts of less than S 10,000:
• Between departments within the same fund under S50,000;• Between accounts within the same fund and department between S25.000 and 550,000. 146
• In case of an emergency or other circumstances where the delay would have a material negative impact on the City, the City Manager can approve transfers in excess of $50,000provided that transfers are reported to Council at the next scheduled meeting.
Finance Director approval is required for the following transfers:
• Between accounts within the same fund and department under $25,000 Transfers of Capital Improvement Budgets
Projects are approved over a ten-year period by Council as part of the City’s ten-year Capital Improvement Program. Any revisions increasing the total amount appropriated by fund rcquiie City Council approval. City Council approval is also required for transfers of capital improvcments over Sl00,000. For transfers under S100.000. City Manager approval is required for transfers betweencapital projects in the same year and same fund, and transfers for the same project scheduled in different years.Prepaid Expenses
The City Manager is authorized to approve prcpaid expenditures when the payment relates to an ongoing service provided to the City and when failing to make payment would either cause an interruption to ongoing City operations or cause the City to operate illegally (e.g. failing to renew an insurance policy or software license). However, the payment classified as a prepaid expense shall not include more than a 10% increase over the prior year’s paymcnt for the same product and a list is tobe provided to Council for all prcpaid expenditures that occurred under this authority.Purchasing Process The Finance Dit-ector will establish appropriatc purchasing processes with adequatc controls to ensure expendituies are properly approved and do not exceed City Council appropriations. 147
F. GENERAL FUr4D RESERVES
Purpose:
The purpose of this policy is to establish guidelines for the General Fund’s unrestricted fund balance to improve and maintain the City’s financial stability in order to protect the City from unforeseen orunbudgeted situations (e.g. natural disasters, major infrastructure failures, unexpected litigation).Background:
Fund balance serves as a measure of the financial resources available in a governmental fund. It isessential that govcrnments maintain adequate levels of fund balance to mitigate current and futurerisks (e.g. revenue shortfalls and unanticipated expenditures) and to ensure stable tax rates.
In February 2009, the Governmental Accounting Standards Board issued GASB Statement No. 54, Fund Balance Reporting and Goieni,nenial Fund flpr’ Definitions, which separates fund balance into five separate categories based on the type and source of constraints placed on how resources can be spent. Prcsented in descending order from most constraining to least constraining, they include:
nonspendable fund balance, restricted fund balance, committed fund balance, assigned fund balance, and unassigned fund balance. The total amounts in the Inst three categories (where the only constrainton spending, if any, is imposed by the government itself) is termed unrestricted fund balance. GASB Statement No. 54 recommends “. . .at a minimum, that general-purpose governments, regardless of size, maintain unrestricted fund balance in their general fund of no less than two months of regulargeneral fund operating revenues or regular general fund operating expenditures. The choice ofrevenues or expenditures as a basis of comparison may be dictated by what is more predictable in a government’s particular circumstances.”
The adequacy of unrestricted fund balance in the General Fund should take into account the City’s unique circumstances and the City should consider the following factors to assess the adequacy ofunrestricted fund ha lance:
• Predictability of its revenues and olatility of its expenditures;• Perceived exposure to significant one-time outlays:• Potential drain upon General Fund resources from other funds, as well as the availability of resources in other funds;
• Potential impact on the entity’s bond ratings and the corresponding increased cost of borrowed funds:
• Commitments and assignments included in the unrestricted fund balance Policy:
The City of Avalon will strive to maintain an unrestricted fund balance equal to no less than six (6)months of regular General Fund operating expenditure budget. The regular operating expenditure budget includes all cumTent operating expenditure appropriations, excluding capital outlays and otherone-time discretionary payments.Visitor-driven tax revenues (e.g. transient occupancy tax, sales tax, admission tax) account for the majority of the City’s General Fund revenues, \vith the predictability of these revenues dependent on 148
overall tourism demand. Due to its unique Location, City revenues are particularly vulnerable to disruptions to leisure travel and tourism caused by pandemics or other natural disasters. In addition, the City is responsible for managing multiple enterprise funds, with operating expenditurescomparable in size to its General Fund. and the City needs to maintain reserves in order to cover immediate capital needs. if working capital is not sufficient in those funds.
Funds appropriated from unrestricted fund balance should be appropriated for non-recurring expenditures, as they represent prior year surpluses that may or may not materialize in subsequentyears. However, draws from unrestricted fund balance below the six month target amount or to cover recurring operating costs are generally reserved for emergency or unforeseen situations but may beaccessed by Council by simple budget appropriation. Examples of situations may include but not limited to the following:
A. Sudden and unexpected significant facility failure that presents an immediate public safety concern to the community;
B. Declaration of a State of Emergency by the Governor;C. Unanticipated expenditures as a result of legis]ative changes from State/Federal governments in the current fiscal year;
D. Acts of Terrorism declared by the Governor or the President of the United States; F. Acts of nature, which are infrequent in occurrence; orF. Other emergency as defined by City Council If unrestricted fund balance is to be used to fund recurring operating expenditures or if unrestricted fund balance falls below the minimum threshold, the Finance Director shall recommend and submit to City Council a plan to replenish reserves to minimum levels. This plan will specify the source of funding and timeframe for replenishment. Reserves should he replenished within three years, if possible.
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G. ENTERPRISE FUNDS WORKING CAPITAL TARGETS
Purpose;
The purpose of this policy is to establish guidelines for the enterprise funds’ working capital target to improve and maintain the City’s financial stability in order to protect the City from unforeseen or unbudgeted situations (e.g. natural disasters, major infrastructure failures, unexpected litigation).Background; Generally Accepted Accounting Principles (GAAP) does not permit the reporting of fund balance forenterprise funds. However, enterprise funds distinguish between current and non—current assets and liabilities, allowing for the calculation of working capital (i.e. current assets less current liabilities).Working capital indicates the relatively liquid portion of total enterprise fund capital, which constitutes a margin or buffer for meeting obligations. For all further references to reserves for enterprise funds, net working capital is the intended meaning.
It is essential thai a government maintain adequate ]evels of reserves or working capital in enterprise funds to mitigate current and future risks (e.g., revenue shortfalls and unanticipated expenses) and toensure stable services and fees. Strength of collection practices, historical consumption of inventories,support from the general government, transfers out, cash cycles, customer concentration, demand forservices, control over rates and revenues, asset age and condition, volatility of expenses, control over expenses, management plans for working capital and debt position should all be considered indetermining adequate working capital or reserve targets for each fund.
Policy:
The City’s Enterprise Funds include the Harbor Fund, Sewer Fund, Saltwater Fund, Solid Waste Fund, and Avalon Transit Fund. Reserve levels for each fund are as follows:
Harbor Fund - The City of Avalon will strive to maintain a working capital balance equal tono less than four (4) months of regular Harbor Fund operating expenditure budget to coverharbor operations (Fund 103) and a minimum reserve of five hundred thousand dollars (5500,000) to provide funding to cover emergency capital costs in the harbor (Fund 104). Thereser e amount exceeds the GFOA’s 45-day minimum working capital recommendation dueto the Harbor’s limited ability’ to reduce variable costs in response to lower revenues (i.e. public safety costs relatively fixed). customer concentration (i.e. majority of revenues paid bycross channel and cruise ship carriers), and condition of infrastructure. • Sewer Fund — The City of Avalon will strive to maintain a target reserve balance equal to no less than three (3) months of operating and maintenance expenses, as outlined in the cost ofservice study. The reserve amount exceeds the GFOA’s 45-day minimum working capitalrecommendation due to the cash cycle, with remittances concentrated in the second halt’of thefiscal year, and condition of infrastructure. • Saltwater Fund — lhe City of Avalon will strive to maintain a target reserve balance equal 10 no less than Ihree (3) months of operating and maintenance expenses, as outlined in the cost of service study. The reserve amount exceeds the GFOA’s 45-day minimum working capital 150
recommendation due to the cash cycle, with remittances concentrated in the second halfof the fiscal year, and condition of infrastructure.
• Solid Waste Fund — The City of Avalon will strive to maintain a target reserve balance equal to no Icss than three (3) months of operating and maintenance expenses, as outlined in thecost of service study. The reserve amount exceeds the GFOA’s 45-day minimum workingcapital recommendation due to the cash cycle. ith remittances concentrated in the second half of the fiscal year, and condition of infrastructure. • Avalon Transit Fund — The Avalon Transit Fund is suhsidizcd by the General Fund, as transit revenues are not sufficient to cover operations. No working capita] target has been set for thisfund as the financial buffer or cushion is provided by the General Fund. 151
H. INVESTMENT POLICY
Policy:It is the policy of the City of Avalon and Successor Agency to the ACIA (hereinafter collectively refelTed to as “City” or City of Avalon’) to inxest public funds in a prudent manner which willprovide in the following order: 1) the highest level of safety of funds, along with 2) liquidity of funds in order that daily cash flow demands are met and, finally, that 3) yield or investment return he maximized while conforming to all laws of the State of California regarding the investment of publicfunds.
In accordance with Section 53646 of the government Code, the Finance Director and City Treasurer will annually render to the City Council a Statement of investment Policy. The Finance Director, City Treasurer, and City Manager shall review the policy on an annual basis for submission and approval by the City Council.
Scope:
The City/Agency Treasurer (hereinafter referred to as “Treasurer”) is authorized to invest the City’sfunds in accordance with thc California Government Code Sections 53601.1, 53602, and 53635. This investment policy applies to all financial assets of the City of Avalon. These funds are accounted forin the City’s Comprehensive Annual Financial Report, which includes the following fund types:
• Gcneral Fund• Special Revenue
• Debt Service• Capital Projects• Enterprise
• Internal Service• Trust arid Agency• Any new fund created by the legislative body, unless specifically exempted All monies entrusted to the Treasurer will be pooled in an actively managed portfolio except for the employee’s retirement funds, which are administered separately and the proceeds of certain debt issues, which are managed and invested by trustees appointed under indenture agreements.
Prudence:
The actions of the Treasurer in the performance of his or her duties as manager of public funds shallhe evaluated using the following prudent person standard applied in the context of managing theoverall portfolio:
• investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in themanagement of their own affairs, not for speculation, but for investment, consideringthe probable safety of their capital as well as the probable income to be derived. • Invesirnent officers acting in accordance with written procedures and the investment 152
policy exercising clue diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes. provided deviations from expectations are iepoited in a timely fashion and appropriate action is taken to controladverse developments.
Objective:
The primary objectives, in priority order, of the City investment activities shall be:
A. Safety -Safety of principal is the foremost objective ofthe investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The City shall seek to safeguard principal by a careful exaillination of credit risk and market risk of individual investments.
1.Credit Risk - The chance that an issuer will be unable to make scheduled payments of interest and principal on an outstanding obligation. Another concern for investors is that the markets perceptions of a corporation’s credit will causethe market value ofa security to fall, even if default is not expected.
2.Market Risk - The chance that the value ofa security will decline as interest rates rise. In general, as interest rates fall, prices of fixed income securities rise.
Similarly, as interest rates rise, prices fall. Market risk also is refelTed to as systematic risk or risk that affects all securities within an asset class similarly.
B. Liquidity — The City investment portfoLio will remain sufficiently liquid to enable the City to mcct all operating expenditure requirements, which might he reasonably anticipated. In order to maintain liquidity’, no more than 50 percent of the portfolio will have maturity in excess of one (I) year.
C. Return on Invcstment - The City investment portfolio shall be designed with thc objective of attaining a market rate of return throughout budgetary and economic cycles, taking intoaccount the City investment risk constraints and the cash flow characteristics of thc portfolio.
Whenever possible, consistent with risk limitations and prudent investment principles, the City shall make an effort to achieve returns at the market average rate of return. The market average rate of return is defined as the average return on six month US Treasury Bills.
Delegation of Authority:
The Treasurer has been authorized to undertake investment transactions on behalf of the City.
This authority shall not pass to the Deputy Treasurer tinless specifically authorized in writing bythe Treasurer. Although the Treasurer has been authorized to undertake investment transactions, management responsibility for the City’s investment program has been delegated to the FinanceDepartment. The only officials authorized to undertake investment transactions on behalf of the City are the Treasurer. Finance Director. and City Manager. The actual disbursement of fundsfor the placement of individual investments undertaken by these three officials shall be subject to a second party approval by officers authorized to sign City checks and wire transfers: Mayor,City Manager, Chief Administrative Officer, and Certain Department Reads.
The Ireasurer is responsible for ensuring compliance with the City’s investment policies and for 153
ensuring that strong internal controls are in place through the ovcrsight of the Finance Director.
Ethics and Conflicts of Interest:Officers and employees involved in the investment process shall refrain from personal businessactivity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions, The Treasurer, Finance Director, and all investment employees are required to file annual disclosure statements as required by theFair Political Practices Commission (FPPC), thus shall disclose to the City Clerk any materialfinancial interests in financial institutions that conduct business within thejurisdiction, and theyshall further disclose any large personal financial investment positions that could be related tothe performance of the City investment portfolio.During the course of the year, if there is an event subject to disclosure that could impair theability of the Treasurer, Finance Director, or any investment employee to make impartial decisions, the City Manager shall be notified in writing within 10 days. All City Council members, Mayor, City Treasurer, Finance Director, and any investment employees are limited on the reccipt of honoraria, gifts, and gratuities from advisors, brokers, dealers, bankers, or otherpersons with whom the City Treasury conducts business. The permitted approved maximum value of these items is $50.00.
Authorized Financial Dealers and Institutions:
Thc City shall transact business only with issuers, banks, savings and loans, and registered investment securities dealers. The purchase of any investment, other than those purchased directly from the issuer, shall be purchased eithcr from an institution licenscd by the State of California as a broker/dealer, as defined in Section 25004 of the Corporations Code, who is amember of the National Association of Securities Dealers (NASD), or a member of aFederally regulated securities exchange, a National or State-Chartered Bank, a Fedcral or State Association (as defined by Section 5102 of the Financial Code), or a brokerage firmdesignated as a Primary Government Dealer by the Federal Reserve Bank. The Treasurer’s staff shall investigate all institutions that wish to do business with the City/Agency, in ordcr to determine if they are adequately capitalized, make markets in securities appropriate to the City/Agency’s needs and agree to abide by the conditions set forth in the City of Avalon/Successor Agency to ACIA Investment Policy and provide a current audited financial statement.The Treasurer will maintain a list of financial institutions authorized to provideinvestment services to the City.
Authorized and Suitable InvestmentsThe Statc of California Government Code Sections 16429.1, 53601, et seq. limits the investmentvehicles available to local agencies. The City of Avalon’s Investment Policy further restricts thepermitted investments to those listed below. • State Treasurcr’s Local Agency Investment Fund (LAIF) -Government Code Section 16429.1 authorizes each local government agency to invest with no maximum limit as ofJanuary 1, 2019 in this investment program administered by the California State Treasurer. Money invested with LAIF is pooled with State money in order to earnthe maximum rate of return possible in a manner consistent with sound investment practices. Furthermore, LAIF provides daily liquidity, therefore, there is no final 154
stated maturity for this investment category. Investments in LAIF shall not exceed S60 million total (S30 md/ion each for the Cdv and the Successor A gencv to A CIA). • Los Angeles County Investment Pool (LACIP) -Government Code Section 27133:
Money invested with the Los Angeles County Investment Pool is pooled with County money in order to earn the maximum rate of return possible in a mannerconsistent with sound investment practices. • United States Treasury Bills. Notes. and Bonds or those for which the full faith and credit of the United States are pledged for payment of principal and interest. In accordance with Government Code Section 53601, purchase of this category shall not exceed five years to maturity. There is no percentage limit in this category. • Federal Government Obligations - Government Code Section 53601: The City may invest in Federally sponsored agency securities including obligations issued by the Government National Mortgage Association (GNMA), the Federal Farm Credit Bank System (FFCB), the Federal Home Loan Bank Board (FHLB), the Federal Home Loan Mortgage Corporation (FHLMC). the Student Loan Mortgage Administration(SLMA), and the Federal National Mortgage Association(FNMA)). The “prudentinvestor” rule shalt apply for a single agency name, as US. Government backing is implied rather than gLiaranteed. There is no percentage limitation othe funds that can be invested in this category. Although a five-year maturity limitation is applicable. • Negotiable Certificates of Deposit (CDs) -As authorized in Government Code Section 53601(i). no more than 30 percent of the agency’s money may be invested in negotiable certificates of deposit issued by a nationally or state- chartered bank, asavings association or a federal association (as defined by Section 5102 of theFinancial (‘ode), a state or federal credit union, or by a state-licensed branch of a foreign bank. All purchases must he fully insured by the FDIC or fully collateralized.
A five—year maturity limitation is applicable.
• Municipal Bonds issued by the State of California and other States in accordance with Code Section 53601, to the extent that the principal amount invested in all funds ofthis type does not exceed Five Hundred Thousand Dollars (5500,000). A five-year maturity limitation is applicable.
• Money Market Mutual Funds (with $1 net asset value) - Investments in money market mutual funds, according to 536010) and 53601.6(b) shall, 1) be restricted to thosefunds that have attained the highest ranking or highest letter and numerical rating provided by not less than two National Recognized Statistical Rating Organizations (NRSROs). 2) retain an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than five years of experience managing their specdic category of fund and have assets under management in excess of 5500,000,000. A further restriction is that the purchase priceof shares of the mutual funds shall not exceed twenty percent (20%) of the local agencys surplus funds.
Collateralization
Collateralization will be required on all Demand Accounts and Uninsured Time Deposits.
Demand Accounts and Uninsured Time Deposits with banks and savings and loans shall becollateralized in the manner prescribed by law for depositories accepting municipal investment funds.
155
Confirmation
Receipts for confirmation of purchase of authorized securities should include the followinginformation: trade date, par value, rate. price, yield, settlement date. description of securities purchased. agency’s name, net amount due, and third party custodial infoniiation. These are minimum information requirements.
Safekeeping of SecuritiesIn accordance with Government Code Section 53601, all securities owned by the City shall be held in safekeeping by the City’s custodial hank or a third party hank trust department, acting for the City under the terms of a custody agreement. All securities will he received anddelivered using standard Delivery-Versus Payment procedures, which ensures that securities are deposited with the third party custodian prior to release of funds. A third party custodianas evidenced hy safekeeping receipts will hold securities. Investments in LAIF or moneymarket mutual funds are undeliverable and are not subject to delivery or third pary safekeeping.
Diversification
The City will diversiR’ its investments by security type and institution. With the exception of US Treasury securities and authorized pools WAIF and LACIP). no more than 50% of the entity’s total investment portfolio will be in’ ested in a single security type or with a singlefinancial inst it Lit ion.
Maximum Maturities
To the extent possible, the Cit’ will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City’ will not directly invest insecurities matured more than five (5) years from the date of purchase.
Internal Control
The Treasurer shall establish an annual process of indepenClP Detaident review by an external auditor. This review will provide assurances on internal controls through compliance withpolicies and procedures.
Performance Standards
The investment portfolio will be designed to obtain the highest rate, with the greatest securityand liquidity consistent with the cash flow requirements of the City, but at no less rate on the date of investment than the rate being paid by the Local Agency Investment Fund (LAW).
ReportingUnder the provision of Section 53646 of the California Government code. the Treasurer shall render a report to the City Council and the City Manager containing detailed information on allsecurities, investments, and moneys of the City. Tlc report will be submitted on at least a quarterly basis and provided to the City Council within 30 days following the end of the quarteror reporting period. 156
The report will contain the following infonnation on the Portfolio that is subject to this in\-estment policy:
1. The type of investment, name of the issuer, date of maturity, return on investments. activity, par and cost in each investment;
2. The weighted average maturity of the investments;
3. Description of any investments, including loans and security lending programs that are under the management of contracted parties;
4. The market value and source of the valuation;
5. A description of the compliance with the statement of investment policy; and a statement denoting the City’s ability to meet its anticipated expenditure requirements for the next six (6) months.
Investment Policy and Adoption
The above investment policy is adopted by resolution of the City of Avalon and the SLiccessor Agency to the Avalon Community Improvement Agency. According to Section 53646, the Treasurer shall review the policy on an annual basis and the City Council and the Successor Agency to the Axalon Community Improvement Agcncy members shall consider at a publicmccting and approve any modifications made thereto.
Glossary:
Bankcrs’ Acceptance - A drati or bill or exchange accepted by- a bank or trust company. The accepting institution, as well as the issuer, guarantees payiiicnt of the bill.
Bonds - A debt obligation of a firm or public entity. A bond represents the agreement to repay the debt in principal and, typically, in interest on the principal.
Broker - A person or firm that acts as an intermediary by purchasing and selling securities for others rather than for his or its own account.
Cash Flow - A comparison of cash receipts (revenues) to required payments (debt service, operating expenses, etc.).
Certificate of Deposit — A short-term, secured deposit in a financial institution that usually’ returns principal and interest to the lender at the end of the loan period. Certificates of Deposit(CDs) differ in ternis of collateralization and marketability. Those appropriate to the publicagency investing include Negotiable Certificates of Deposit and Non-Ncgotiable Certificates of Deposit.
Collateralization - Process by which a borrower pledges securities, property, or other deposits for the purpose of secLmring the repayment of a loan andtor security.
Coupon -The annual rate of interest that a bond’s issuer promises to pay the bond holder on the bond’s face valuc: a certificate attached to a bond evidencing interest due on a payment date. 157
Dealer - Someone who acts as a principal in a]l transactions, including undenvriting. buying, and selling securities, including from his/her own account.
Discount -The difference between the par value ofa security and the cost of the security, whenthe cost is below par. Investors purchase securities at a discount when return to the investor (yield) is higher than the stated coupon (interest rate) on the investment.
Diversification - Dividing investment funds among a variety of securities offering independent return.
Federal Credit Agencies -Agencies ofthe Federal Government set up to supply credit to variousclasses of institutions and individuals (e.g. savings and loans, small business firms, students,farnwrs, fann cooperative, and exporters).
Federal deposit Insurance Corporation (FDIC) - A Federal agency that insures bank deposits, currently up to 5250,000 per institution.
Fiduciary - An individual who holds something in trust for another and bears liability for its safekeeping.Liquidity — The measure of the ability to convert an instrument to cash on a given date at full face or par value.
Local Agency Investment Fund — A voluntary investment fund open to government entities and certain non-profit organizations in California that is manage by- the State Treasurers Office.
Local Government Investment Pool - Investment tools that range from the State Treasurers Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutualfunds.
Market Value -The price at which a security is trading and presumably could be purchased orsold at a particular point in time.
Maturity — The date on which the principal or stated VaILLe of an investment becomes due and payable.
Money Market Mutual Funds - Mutual funds that invest exclusively in short-term money market instruments. MMF’s seek the preservation of capital as a primary goal while maintaining a high degree of liquidity and providing income representative of the market for short term investments.Municipal Notes. Bonds, and Other Obligations - Obligations issued by state and local governments to finance capital and operating expenses.
158
Mutual Funds - An investment company that pools money and can invest in a variety of securities, including fixed-income securities and money market instruments.
Portfolio - Combined holding of more than one stock, bond, commodity, real estate investment, cash equivalent, or other asset. The purpose of a portfolio is to reduce risk by diversification.
Prudent Person Standard - A standard of conduct where a person acts with care, skill, prudence, and diligence when investing, reinvesting, purchasing, acquiring, exchanging,selling, and managing funds. The test of whether the standard is being met is if a prudentperson acting in such a situation would engage in similar conduct to ensure that investments safeguard principal and maintain liquidity.
Rate of Return -For fixed-rate securities, it is the coupon or contractual dividend rate dividedby the purchase price, which is also the current yield.
Safekeeping - A service to customers rendered by banks for a fee whcreby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.
Securities and Exchange Commission (SEE’) - The Federal Agency responsible for supervising and regulating the securities industry.
US Treasury Obligations - Debt obligations of the US Government sold by the TreasuryDepartment in the forms of bills, notes. and bonds. Bills are shon-term obligations that mature in one year or less and are sold at a discount. Noles arc obligations that mature between one year and ten years. Bonds are long-term obligations that generally mature in ten years or more.
Weighted Average Maturity (WAM) -The average maturity of all the securities that comprise a portfolio, typically expressed in days or years.
Yield - The current rate of return on an investment security generally expressed as a percentage of the securities current price.
159
1. Investment Policy for Solid Waste Postclosure and Corrective Action Trust Fund PolicyIt is the policy ofthe City of Avalon (“Cit”) to invest public funds pertaining to the City’s Landfill and Solid Waste Collection System in a manner that will provide maximum security for the City’scapital, while also meeting the cash flow needs of the E’ity relative to its participation in CalRecycle’s Solid Waste Postclosure and Corrective Action Trust Fund (“State Trust Fund”).This policy conforms to all state and local law governing the investment of public funds and aimsto maximize return within an acceptable and defined level of risk.
ScopeThis investment policy applies to the City’s establishment of a trust fund for landfill closure andpostclosure costs (“Local Trust Fund”) in compliance with CalRccvcle’s State Trust Fund program, as well as to cover corrective action and operating liabilities. This policy is intended tosupplement and not replace any other Cit’ investment policies for general operations or other specified purposes.Fiscal Prudence (Government Code § 53600.3)Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, direction and intelligence exercise in the management their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.The standard of prudence to be used by City officials responsible for the investment of public funds shall be the “prudent investor” standard and shall be applied in the context of managing the portfolio of the Local Trust Fund. Investment officers acting in accordance with written proceduresand the investment policy and exercising due diligcnce shall he relieved of personal responsibilityfor an individual’s security risk or market price changes, provided deviations from expectationsare reported in a timely fashion and appropriate action is taken to control adverse developments.
Investment Objectives
Safety — The safety or risk associated with an investment refers to the potential loss of principal. accrued interest, or a combination of these. The City seeks to mitigate credit risk by prequalifyingand continuously monitoring financial institutions with which it will do business and by carefulscrutiny of the credit worthiness of the investment instruments as well as the institutions. Such resources as FDIC bank ratings. Sheshunoff. Fitch, Moody’s, and Standard and Poor’s ratingservices may he utilized for this review. The City seeks to mitigate interest rate risk throughdiversification of imistrumncnts as well as maturities.
Liquidity The City’s investment portfolio will be structured with sufficient liquidity to allow theCity to meet its anticipated cash requirements. Tins will be accomplished through diversity of instruments to include those with active secondary markets, those which match maturities to expected cash needs, and the State Local Agency Investment Fund (LAIF) with immediate withdrawal provisions.Yield — A competitive market rate of return is the third objective of the City’s investment 160
program after the fundanental requirements of safety and liquidity have been met.
Delegation of Authority
The City Treasurer has been authorized to undertake investment transactions on behalf of the City.This authority shall not pass to the Deputy Treasurer unless specifically authorized in writing by the Treasurer. Although the Treasurer has been authorized to undertake investment transactions.management responsibility for the City’s investment program has been delegated to the Finance Department. The only officials authorized to undertake investment transactions on behalf of theCity are the Treasurer, Finance Director, and City Manager. The actua] disbursement of funds for the placement of individual investments undertaken by these three officials shall be subject to a second party approval by officers authorized to sign City checks and wire transfers: Mayor, City Manager, and Certain Department Heads.The Treasurer is responsible for ensuring compliance with the City’s investment policies and for ensuring that strong internal controls are in place through the oversight of the Finance Director.
Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal businessactivity that could conflict with proper execution ofthe investment program. or which could impair their ability- to make impartial investment decisions. The Treasurer. Finance Director, and all investment employees are required to file annual disclosurc statements as required by the Fair Political Practices Commission (FPPC). thus shall disclose to the City Clerk any material financialintcrests in financial institutions that conduct business within thejurisdiction. and they shall further disclose any large personal financial investment positions that could be related to the perfoniiance of the City investment portfolio.
During the course of the year, ifthcre is an event subject to disclosure that could impair the abilityof the Treasurer, Finance Director, or any investment employee to make impartial decisions, the City Manager shall be notified in writing within 10 clays. All City Council members, Mayor, City Treasurer, Finance Director, and any investment employees are limited on the receipt of honoraria,gifts, and gratuities from advisors, brokers, dealers, bankers, or other persons with whom the CityTreasury conducts business. The pemitted approved maximum value of these items is $50.00.
Authorized Financial Dealers and Institutions (Government Code § 53601.5) The City shall transact business only with issuers, banks, savings and loans, and registered investment securities dealers. The purchase of any investment, other than those purchased directly from the issuer, shall he purchased either from an institution licensed by the State of California as a broker/dealer, as dctined in Section 25004 of the Corporations Code. who is a member of the\ational Association of Securities Dealers (NASD). or a member of a Federally regulated securities exchange. a National or State-Chartered Bank, a Federal or State Association (as definedby Section 5102 of the Financial Code), or a brokerage firm designated as a Primary Government Dealer by the Federal Reserve Bank. The Treasurer’s staff shall investigate all institutions thatwish to do business with the City, in order to determine if they’ are adequately capitalized, makemarkets in securities appropriate to the City’s needs, and agree to abide by the conditions set forth in this policy and provide a current audited financial statement. The Treasurer vi II maintain a list of financial institutions authorized to provide investment services to the City. 161
Authorized and Suitable Investments
In accordance with Government Code sections 16429.1 and 53601 etseq., the City herebyrestricts permitted investments to the following:
lnvestmertType Maxim,m Matu”ity Maximum Maximum Credit/Minimum Quality ReqLirements Percentage par value per
of Portfolio name
US Treasury Bills, Bonds, and 5 years — See 0-70% None Full faith and credit of the UnitedNotes Maximum Maturity States Government requirements
Federal Agency Securities 5 years — See 0-70% $15,000,000 Implied guarantee of the US Maximum Maturity Government. Federal Agency Securities
requirements have an Aaa/AA+ Moody’s/ S&P rating.
Local Agency Bonds 5 years — See 0-20% $5,000,000 Shall be rated in a rating category of or Maximum Maturity its equivalent or better by a nationally requirements recognized rating service such as S&P or
Moodys.
State of California Obligations 5 years — Sec 0-20% $5,000,000 Shall be rated in a rating category of “A” or Maximum Maturity its equivalent or better by a nationally requirements recognized rating service such as S&P or
Mcodys.
CA Local Agency Obllgations 5 years — See 0-20% $5,000,000 Shall be rated in a rating category of “A” or Maxmum Matu-ity its equivalent or better bya natonallyrequ’rements recognzed rating service such as S&P or Moodys
Money Market Funds N/A 0-20% 10% oer Multiple requirements includng highest singie issue
rarkng by two rationally recognizedrati—g agencies, mus: nave fund advisor Certificates of Deposit — S years 0-30% $250,000 per Federal Deposit Insurance Corporation Private Placement Certificate issuer
of Deposit Account Registry (FDIC) Insured limited to $250,000 perService (CDARS) & - issuer, Negotiable Certificates of
Deposit
Repurchase Agreements 30 days 0- 10% $2,000,000 Signed Security Loan Agreement in file.
Reverse Repurchase Agreements are
specifically not authorized under this
investment policy.
Local Agency Investment Fund N/A 0-60% $20,000,000 Investment of funds in the California LAIF(LAIr) (per entity) which allows the State Treasurer to invest through the Pooled Money Investment
Account
Los Angeles County :nvestme.it N/A None None Investment of funds in the local LACIPPool (LAC.P) whicn allows the County Treasurer to invest through a pooled account
Medum-term Corporate Bonds 5 years 0-20% $2,000,000 Shall be rated in a rating category of “A” or its equva’ent or better by a natonaly
recognized rating se’vce such as S&P or
Moodys
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Collateralization
Collateralization will he required on all Demand Accounts and Uninsured Time Deposits.
Demand Accounts and Uninsured Time Deposits with banks and savings and loans shall be collateralized in the manner prescribed by law for depositories accepting municipal investment funds.
Confirmation
Receipts for confirmation of purchase of authorized securities should include the followinginfornation: trade date, par value, rate, price, yield, settlement date, description of securities purchased, agency’s name, net amount due, and third party custodial information. These areminimum information requirements, Safekeeping of SecuritiesIn accordance with Government Code Section 53601, all securities owned by the City shall be held in safekeeping by the City’s custodial bank or a third party bank trust department, acting for the City under the terms of a custody agreement. All securities will be received and deliveredusing standard Delivery Versus Payment procedures, which ensures that securities are deposited with the third party custodian prior to release of funds. A third party custodian as evidenced by safekeeping receipts will hold securities. Investments in LAIF or money market mutual funds areundeliverable and are not subject to delivery or third party safekeeping.
Diversification
The City’ will diversify its investments by security type and institution. With the exception of USTreasury securities and authorized pools (LATE and LACIP). no more than 50% of the entity’s total investment portfolio will be invested in a single security type or with a single financial institution,
Maximum Maturities
‘lo the extent possible, the City will attempt to match its investments with anlicipated cash flowrequirements. Unless matched to a specific cash flow and authorized by the Government Code,the City will not directly invest in securities matured more than five (5) years from the date of purchase.
Internal Control
The Treasurer shall establish an annual process of independent review by an external auditor.This review will provide assurances on internal controls through compliance with policies and pi’occdures.
Performance Standards
The investment portfolio will be designed to obtain the highest rate, with the greatest security’and liquidity consistent with the cash tiow requirements of the City, but at no less rate on the date of investment than the rate being paid by the Local Agency Investment Fund (LATE).
ReportingPursuant to the Government Code, the Treasurer shall render a report to the City Council and the City Manager containing detailed information on all securities, investments, and moneys of the 163
City, including investments made for the limited purpose of the Local Trust Fund. The report will be submitted on at least a quarterly basis and provided to the City Council within 30 daysfollowing the end of the quarter or reporting period. The report will contain the following infonnation on the Portfolio that is subject to this investment policy:
I. The type of investment. name of the issuer, date of maturity, par and cost in each investment
2. The weighted average maturity of the investments;3. Description of any investments, including loans and security lending programs that are under the management of contracted parties;
4. The market value and source of the valuation;
5. A description of the compliance with the statement of investment policy; and6. A statement denoting the City’s ability to meet its anticipated expenditure requirements for the next six (6) months.
Adoption
This investment policy is adopted by resolution of the City of Avalon. The Treasurer shall review the policy on an annual basis and the City Council shall consider at a public meeting and approve any modifications made thereto.
164
CITY OF AVALON CITY COUNCIL
MEETING DATE: June 21 2022 ADENDA ITEM: I 2-
ORIGINATING DEP: Administration CITY MANAGER:
PREPARED BY: Devin Hart, Administrative Analyst
SUBJECT: Approval of Encroachment Permit for a retaining wail at the Zane Grey Hotel
RECOMMENDED ACTION(S): Approve encroachment permit for a retaining wall at 199 Chimes Tower Road. the Zane Grey Hotel, and authorize City Staff to negotiate with the propertyowners to determine the amounts of the required bond and liability insurance.REPORT SUMMARY: The Chimes Tower Investment Inc., dba the Zane Grey Hotel, is requesting approval of a Site Plan for in kind replacement of existing retaining walls/landscaping features within a portion of the public right of way at 199 Chimes Tower Road. The project is inthe Coastal Zone and is exempt from a Coastal Development Permit (‘CDP”) according to Municipal Code section 9-8.102(b)(2), as well as it being situated outside of the 300 appealable zone. The project is Categorically Exempt under Section 15301 of the State CEQA Guidelines — Existing Facilities.
Planning Commission Review — Site Plan Approval: The item was brought before the City of Avalon Planning Commission at a regularly scheduled meeting on May 18, 2022 (PC #2792), approved, and found exempt from CEQA as well as a CDP.
Encroachment: All major encroachments, including any encroachments for “permanent structures above, on or beneath the surface” require approval by the City Council (AMC § 4- 9.105(a)). Upon staff discussion, it was determined that the property owner must first receiveapproval of the site plan, following with an encroachment permit, as the proposal involves workcompletely within a portion of the public street along Chimes Tower Road.
Historical Records of Encroachments: Staff recently conducted a full review of the City’s records regarding the historical decisions and status of encroachments within 300 feet of the area (indicated in Figure 1).Figure 1. (Listed by order of address) Address APN Request PC Hearing Status Conditions/Notes
101 Vieudelou 7480-023-022 Add Trash 12/8/1988 ‘ Approved rnone enclosure j
2 106 Olive Street 7480-020-038 Water Diversion 2/18/1983 Approved none curbing
3 110 Olive Street 7480-020-034 Stairs 3/16/1 999 Approved none 4 115 A & B Olive 7480-022-016 Autoette Parking 3/6/1 990 Approved none Street
5 125 Olive Street 7480-022-044 Setback Variance 1/16/2018 Approved Allow the to build 2 3X5 Encroachment to
Decks in front of continue as long as
the the structure exists
or until revoked
pursuant to AvalonMunicipal Code
Sec 4-9.109
6 129 Olive Street 7480-022-017 Deck additions 2/20/2007 Approved none7 120 Hill Street 7480-022-017 Build retaining 2/7/1 991 Approved none wall and parking
space
8 124 Chimes 7450-022-003 Chain link fence 5/2811987 Denied N/A Tower Rd around property
9 114 Chimes 7480-022-005 Build Deck & 8/18/1986 Approved none Tower Rd. Stairway
10 114 Chime Tower 7480-022-005 Landscape Wall 7/20/2015 Approved Revocable with 30 Rd day notice
Given the historical precedent of previous approvals of the majority of encroachment applications, City Staff recommends Council approve the encroachment permit and authorize City Staff to negotiate with the property owners to determine the amounts of the required bond and liability insurance, and keep appropriate records of said issuance.
Pursuant to AMC § 4-9.106. the findings necessary for the City Council to approve the encroachment permits are listed below:
a. The encroachment use is necessaiy or desirable;
The proposed project complies with all the development standards for the High Density Residential zone. A variance is not required for the scope of work as none of the plannedimprovements contribute to any nonconformance within the front property setback, and Staff has confirmed that the entire project is fully within the public Right of Way, necessitating a City Council-approved encroachment permit. The design upgrades are calculated by a licensed Civil Engineer and are intended to have a minimal visual impact on the existing area, utilizing like-for-like replacement where possible while also stabilizing and reinforcing the hillside and improving the existing conditions. b. The encroachment use does not create a substantial adverse impact on persons or propefly;
The project involves an existing commercial building in the High Density Residential zone 2 and a portion of an undeveloped public Street. The proposed changes will mitigate public safety risks by removing and replacing (much in-kind) the existing informal improvements that exist within the City right of way, which is essential in preserving the accessibility of the heavily sloped area. The scope of work does not include the addition of any traffic lanes and will provide for safer, continuous vehicle access. c. The encroachment use does not adversely affect the public health, welfare and safety; The required bond/liability insurance where none previously existing will mitigate the potential adverse effects of the property’s historical use of this space. As discussed, the proposed changes will promote public health and safety by removing and replacing the existing deteriorated improve access. This agreement would formaFize the respective property owners’ maintenance/use of this area, which was never previously establishedand done at the discretion of the residence.
Below are the proposed terms and conditions for the encroachment permit. Staff is recommending a term of five (5) years, at which time the permit may be renewed upon requestby the permittee to the City Manager and verification of compliance with the following conditions of approval:
1. Permitte agrees to surrender said permit and to remove any structure constructed within the encroachment area upon thirty (30) days’ written notice by the City of Avalon.
Permittee acknowledges that this permit is revocable in the sole discretion of the City of Avalon.
2. Permittee agrees to hold the City harmless and indemnify the City from all damages, claims, actions and proceedings arising from or related to the encroachment area and any improvement constructed pursuant to the grant of this permit, and to bear all judgements. costs, including attorney’s fees relating thereto.
3. Permittee agrees to procure at his own cost and to maintain in force throughout the term of the permit. a
Dollar security bond guaranteeing Permittee’s obligation to remove the encroachments as provided herein, and General Liability insurance coverage in the amount of
Dollars insuring against the matters set forth in Paragraph 2 above and naming the City as an additional insured.
4. No improvements other than those approved by the Avalon City Council shall be constructed on the encroachment area.
5. No furniture, plants, trash cans, storage or any other structure other than a retaining wall shall be placed or allowed to be placed by Permittee within the encroachment area.
6. Permittee shall complete all improvements for the access way on or before April 4th, 2023.
7. Applicant shall execute a recordable covenant running with the land, in a form approved by the City Attorney, which: (a) surrenders possession of the encroachment structure, releasing the City from all claims in the event that the City determines to widen or improve 9 the street. alley, parkway, or other public place where the encroachment is located; and (b) indemnities, defends and holds the City harmless from all liability and damages and from costs of suit, including attorney fees, arising from the encroachment or the permit. (AMC § 4-9.107). Applicant shall record the covenant with the County Recorder once the document is fully executed.
8. Unless waived by the City Manager, applicant shall post and maintain for the term of the permit, a security bond in the amount of $ or cash equivalent.
9. Unless waived by the City Manager, applicant shall provide the City with a copy of liability insurance (combined single limit for bodily injury and/or property damage) in the amount of $____________________________ listing the City as additional insured, and shall maintain said insurance for the term of the permit.
10. Applicant shall construct and maintain all encroachment structures in accordance with the plans and specifications submitted to the City with this application and to the satisfactionof the Public Works Director and shall maintain and keep all encroachments in clean and safe condition for the term of the permit.
11. Encroachment structures shall be removed by the expiration of the permit term (after five years) or within 30 days of written notice of revocation of the permit by the City to applicant. Applicant may apply for subsequent permit extensions, unless the permit is terminated. If applicant fails to timely remove the encroachment or fails to comply with theterms of the encroachment permit, the City may remove or cause the removal of the encroachment and applicant shall be liable for all costs incurred by the City for such action. (AMC § 4-9.110).
12. This approval does not grant exclusive use of the publicly owned portion of Chimes Tower Road involved; the proposed improvements, which are to be located completely within the City Right of Way, shall not interfere with the public’s use.
GOAL ALIGNMENT: N/A
FISCAL IMPACTS: None identified.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The applicant would not be able to upgrade the structures/landscaping within the City easement.
FOLLOW UP ACTION: Implement City Council direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENT:
1. Resolution
2. PC Staff Report
4 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVALON APPROVING AN
ENCROACHMENT PERMIT TO ALLOW FRONTAGE IMPROVEMENTS WITHIN THE PUBLIC RIGHT-OF-WAY AT 119 CHIMES TOWER ROAD; APN 7480-022-029 WHEREAS! Section
City Council to approve
encroachment involves asubstantially interfere withencroachment; and 4-9.105 of the City of Avalon Municipal Code (AMC!) requires the all encroachment permit applications in which the proposed permanent structure above! on or beneath the surface, would the public use of the streets, or does not qualify as a minor WHEREAS! the Applicant! Chimes Tower Investment Inc. dba Zane Grey Hotel, submitted an encroachment application for frontage improvements at the property at 199 Chimes Tower Raod in accordance with AMC Section 4-9.103; and
WHEREAS, the proposed encroachment scope of work requirements includes approval of a Site Plan from the Planning Commission; and
WHEREAS, the Planning Commission approved the Site Plan at a regularly scheduled meeting on May 18, 2022; and
WHEREAS, the project is in the Coastal Zone and is exempt from a Coastal Development Permit according to Municipal Code section 9-8.102(b)(2); and WHEREAS, the project is Categorically Exempt under Section 15301 of the State CEQA Guidelines — Existing Facilities; and
WHEREAS, the City
encroachment is necessary
adverse impact on persons
public health, welfare and/or
Council may approve the encroachment permit if it finds that the or desirable! that the encroachment does not create substantially or property; and that the encroachments do not adversely affect the safety; and
WHEREAS, any encroachment permit issued is subject to certain conditions imposed by the City Council; and
WHEREAS, such conditions include obtaining approval of all construction plans and completely restoring City property; and
WHEREAS! all encroachment permits may be revoked, with or without cause! by the City with 30 days notice.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AVALON DOES HEREBY FIND AS FOLLOWS:
Section 1. No adverse effects will result to persons or property as a result of the encroachment being granted.
5 Section 2. The encroachment does not adversely affect the public health, welfare, and/or safety in any way.
Section 3. The conditions established by the City (Exhibit A) are reasonably related to the impacts created by the encroachment and are necessary to protect the public’s health, safety and welfare.
Section 4. As a result of the above findings, the City Council hereby granted the applied for encroachment permit to 199 Chimes Tower Road pursuant to all conditions specified orally or in writing in this Resolution.
Section 5. The following items must be submitted and approved by the City’s Planning and Public Works Departments prior to the issuance of the Encroachment Permit:
a. Approved site plan from the Planning Commission;
b. Traffic control plans for the affected streets;
c. Dewatering plan in which all water is filtered before entering the sewage system;
d. Excavation/Shoring Plan;e. Storm water runoff devices to be used;f. Backfill materials to be used; g. Grading plans, if applicable;
h. Supports of relocations;
i. Security bond in an amount to be determined by the Planning Department; and j. A copy of liability insurance listing the City as additionally insured in an amount to be determined by the Planning Department.
k. Signage Plan
Section 4. Any portions of public property disturbed by the improvement will be promptly restored to as good a condition or better as existed prior to the installation.
Specifically;
a. Asphalt areas must be repaved completely;
b. Any traffic markings will be repainted;c. Sidewalks, planters, and all other improvements must be replaced to the nearest construction joint;
d. All debris must be hauled away; site must be completely clean.
Section 5. The City may revoke this permit with our without cause by providing 30 days’ notice.
Section 6. The encroachment use is necessary or desirable.
PASSED, APPROVED AND ADOPTED on this 4th day of April, 2022 by the following vote:
AYES:
NOES:
ABSENT:ABSTAIN:
Ann H. Marshall, Mayor
ATTEST:
Gabrielle Morones, Deputy City Clerk/Senior Administrative Assistant 6Ae
Exhibit A: Conditions of Approval
1. Permitte agrees to surrender said permit and to remove any structure constructed within the encroachment area upon thirty (30) days’ written notice by the City of Avalon. Permitteeacknowledges that this permit is revocable in the sole discretion of the City of Avalon.
2. Permittee agrees to hold the City harmless and indemnify the City from all damages, claims, actions and proceedings arising from or related to the encroachment area and any improvement constructed pursuant to the grant of this permit, and to bear all judgements, costs, including attorney’s fees relating thereto.
3. Permittee agrees to procure at his own cost and to maintain in force throughout the term of the permit, a
Dollar security bond guaranteeing Permittees obligation to remove the encroachments as provided herein, and General Liability insurance coverage in the amount of
Dollars insuring against the matters set forth in Paragraph 2 above and naming the City as an additional insured.
4. No improvements other than those approved by the Avalon City Council shall be constructed on the encroachment area.
5. No furniture, plants, trash cans, storage or any other structure other than a retaining wall by Permittee within the encroachment area.
6. Permittee shall complete all improvements for the access way on or before April 4th, 2023.7. Applicant shall execute a recordable covenant running with the land, in a form approved by the CityAttorney, which: (a) surrenders possession of the encroachment structure, releasingthe City from all claims in the event that the City determines to widen or improve the street, alley, parkway, or other public place where the encroachment is located; and (b) indemnifies,defends and holds the City harmless from all liability and damages and from costs of suit, including attorney fees, arising from the encroachment or the permit. (AMC § 4-9.107).
Applicant shall record the covenant with the County Recorder once the document is fully executed.
8. Unless waived by the City Manager, applicant shall post and maintain for the term of the permit, a security bond in the amount of $ or cash equivalent.
9. Unless waived by the City Manager, applicant shall provide the City with a copy of liability insurance (combined single limit for bodily injury and/or property damage) in the amount of $____________________________ listing the City as additional insured, and shall maintain said insurance for the term of the permit.
10.Applicant shall construct and maintain all encroachment structures in accordance with the plans and specifications submitted to the City with this application and to the satisfaction of the Public Works Director and shall maintain and keep all encroachments in clean and safe condition for the term of the permit.
11. Encroachment structures shall be removed by the expiration of the permit term (after five 7 years) or within 30 days of written notice of revocation of the permit by the City to applicant.
Applicant may apply for subsequent permit extensions, unless the permit is terminated. If applicant fails to timely remove the encroachment or fails to comply with the terms of theencroachment permit, the City may remove or cause the removal of the encroachment andapplicant shall be liable for all costs incurred by the City for such action. (AMC § 4-9.110).
12.This approval does not grant exclusive use of the publicly owned portion of Chimes Tower Road involved; the proposed improvements, which are to be located completely within the City Right of Way, should not interfere with the public’s use. 8 AVALON PLANNING COMMISSION
STAFF REPORT -PC# 2792
Wednesday, May 18, 2022
Item No. 1 — Discussion Item Application File: Site Plan Submitted by: Susanna Gutierrez, Assistant Planner Project Title: Request for approval of a Site Plan (Section 9-8.201 et seq. of the Avalon Municipal Code (“AMC”)) for the in-kind replacement of existing retaining walls landscaping features within a portion of the public right of way at 199 Chimes Tower Road, categorically exempt from environmental review under Section 15301 of the State CEQA Guidelinc Existing Facilities.
Owner Applicant:
Companion Application:
Filing Date:
Location of Project:
APN:
PC #:
Zone:
Chimes Tower Investment Inc. (Daniel I1wang)
Encroachment Permit (City Council)
5 422
199 Chimes Tower Road
7480022-029
2792
High Density Residential
65059.00002.40075545 I
BACKGROUND
Project Description
Consideration of a Site Plan to allow the like-for-like replacement of an existing portion of property within the City right of way located at l99 Chimes ‘Fewer Road. subject to Planning Commission review and City Council approval of the encroachment permit in the High Density Residential zone. The project is in the Coastal Zone, and staff is recommending the Commission find the action exempt from a Coastal Development Permit according to Municipal Code section 9-8.l02(b)(2), as an ‘improvement to existing structures other than single-family dwellings or public works facilities” that does not fall into the three enumerated subcategories of “involving a risk of adverse environment effect.” The project is Categorically Exempt under Section 15301(e) of the State CEQA Guidelines — Existing Facilities, involving “restoration or rehabilitation of deteriorated or damaged structures.” The project site involves an irregularly
shaped parcel measuring 20,599 square
feet at its eastern intersection with
Chimes Tower Road. Originally
constructed in 1930, what was first a
residential dwelling was converted into
a hotel and has been continuously
maintained as such since receiving a
building permit to remodel from Los
Angeles County in 1947. Following a
recent change in ownership, the hotel
underwent extensive upgrades and was
granted a Coastal Development Permit,
Site Plan approval, and a Conditional
Use Permit - subject to an adopted
Mitigated Negative Declaration.
However, the scope of work of these
improvements did not include the
informal loading area located towards
the eastern side of the building along Chimes Tower Road. The applicant is requesting a Site Plan approval in order to formalize the existing encroachment into the City right of way and stabilize the hillside by upgrading the retaining walls and surrounding landscaped areas, as depicted in Attachmenl 2 ‘Site Photos.”
GENERAL PLAN, LAND USE, AND ZONING COMPLIANCE
Annual Growth Policy: Staff recommends that the Planning Commission make the finding as required by the 2022 Growth Policy that the proposed remodel will not have any growth inducing effect and does not create the need for additional employees, thus the project is allowed by the 2022 Growth Policy. The growth policy provides that new development will only be permitted for the following classes of projects and almost all require confirmation from Southern California Edison Company (“SCE”) that adequate fresh water is available:
(,505’) flOOC)1’4]075545.I
• The repair, in-kind replacement, remodeling or enlargement of exisung commercial and residential structures, subject to specified conditions; o Exemption from a fresh water allocation will need to be provided before a building permit can be issued.
Site Plan: The project requires site plan approval as the requirement of an Encroachment permit approved by City Council disqualifies it as a “minor renovation” as defined in the municipal code, necessitating Planning Commission review (no public hearing is required under City’s Municipal Code). AMC Section 9-8.203 requires that the Site Plan be approved based upon the following factors and principles. These factors and corresponding explanations are below:
(a) Every use, development ofland and application ofdevelopment standards shall take place in compliance it’ith all applicable provisions of this title. The proposed project complies with all the development standards under Avalon Municipal Code Article 8 “Fences and Landscaping” and Article 4 “Yard Requirements” of Chapter 9-7 “General Standards of Development.” Staff has confirmed that the project is within the public Right of Way, necessitating a City Council-approved encroachment pemit. (b) Every use, development ofland and application of development standards shall be considered on the basis ofthe suitability ofthe site for theparticular use or development intended, and the total development, including the application of prescribed development standards, shall be so arranged as to avoid traffic congestion, insure the protection of public health, safety and general welfare, prevent adverse effects on neighboring property and shall be in general accord with all elements of the General Plait, The proposed project involves only in-kind replacement and will not create a foreseeable impact on the use of the structure or overall development and is in accord with all elements of the General Plan. The proposed project does not alter public streets in a way which could increase or decrease traffic. Public safety benefits from the fact that the proposed project will stabilize the hillside by upgrading the retaining walls and surrounding landscaped areas. The in-kind replacement prevents adverse effects to neighboring properties because it does not materially deviate from existing use and avoids landslides. (0 Every use, development of land, application of development standards shall be considered on the basis of suitable and functional development design, but is not intended that such approval be interpreted to require a particular style or type of architecture. The proposed repair will have minimal effect on the existing architectural style of the building and remain consistent with the character of the neighborhood because the improvements arc in -kind.
Encroachment Permit:
AdditionalLy, an encroachment permit approved by City Council is needed for the proposed changes within the City’s right of way. The decision of the City Council will determine whether the existing encroachment will be legalized, which is a condition of the Commission’s approval of the site plan. A Condition of Approval requiring such Encroachment Permit has been included 65059.00002.40075545.1
into Resolution 22-20. The City Council is Ncheduled to review the Encroachment Permit at tin:
June 21, 2022 Regular City Council Meeting.
ENVIRONMENTAL DETERMINATION
CEQA:
The proposed project is Categorically Exempt under Section 1530 1(d) of the State CEQA Guidelines Existing Facilities, involving negligible expansion of use and pursuant to subdivision (d) “restoration or rehabilitation of deteriorated or damaged structures” Coastal Development:
All projects within the City of Avalon are located in the Coastal Zone. Under AMC 9-8.103(h), the Planning Commission must determine whether the project is within thc 300 foot appealable seaward area boundary. Based on the appealable area map excerpt included below, it is staff’s recommendation that the Planning Commission make the finding that the project is not within the 300 thot appealable zone. City staff is recommending the Commission determine the project to be cxcnipt from a Coastal Development Permit according to Municipal Code section 9-8.102(b)(2), as an “improvement to existing structures other than
single-family dwellings or public works facilities” that does not fall into the three subcategories of “involving a risk of adverse environment effect.” The City Municipal Code provides the following support for finding the project does not meet the exceptions to the determination that a Coastal Development Permit is not required, which is quoted in part:
“Application. In addition to any other permits or approvals required by the City, a coastal development permit shall be required prior to commencement of any dcvclopmcnt in the City, except:
h) Developments determined to he excluded from the coastal permit requirements as established in Division 20, * 30610 of the Public Resources Code, as set forth below:
I. Improvements to existing structures other than single-family dwellings or public works facilities except those types of improvements which involve a risk of adverse environmental effect or adversely affect public access, defined to be; i. Improvements to any structure on a beach, stream or seaward of the mean high tide line.
ii. Any significant alteration of land forms, including removal or placement of vegetation, on a beach or within 100 feet of the edge of a coastal bluff or stream;
iii. The expansion or construction of water wells or septic systems:
65059.00002 .1007555
iv. On property loctecl between the sea and the first public road paralleling the sea or within 30 feet of the inland extent of any beach or of the mean high tide of he sea where there is no beach, whichever is the greatest distance. improvement that would result in... [codified subsections excluded as irrelevant] v. Any improvement to a structure which changes the intensity of use of the structure;
vi. Any improvement made pursuant to a conversion of an existing structure from a multiple unit rental use or visitor-sen’ing commercial use to a use involvinga fee ownership or long-tcrrn leasehold including, but not limited to, a condominium conversion, stock cooperative conversion, or motel hotel time sharing conversion .
RECOMMENDATIONS
Staff recommends the Planning Commission adopt Resolution No, 22-20 (Attachment I), which wit
1. Find the project exempt from environmental review in accordance with the California Environmental Quality Act (‘CEQA”) Section 15301 Existing Facilities (d). 2. That the Planning Commission adop the findings to support exemption from Coastal Development Permit requirements, and including the finding that the project location is not within the 300 foot appealable zone.
3. Approve the proposed site plan with all applicable entitlements incorporated, subject to an encroachment permit from the City Council.
4. Find application is allowed under the 2022 Growth Policy.
ATTACHMENTS:
I. PC Resolution 22-20
2. Site Photos
6 50 59. 00002 .400 75 545. I
Attachment 1: PC Resolution No. 22-20
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
AVALON, CALIFORNIA, GRANTING AND APPROVING A SITE PLAN FOR
THE IN-KIND REPLACEMENT OF EXISTING RETAINING
WALLS/LANDSCAPING FEATURES WITHIN A PORTION OF THE PUBLIC RIGHT OF WAY AT 199 CHIMES TOWER ROAD; APN 7480-022-029 AND
FINDING THE ACTION EXEMPT FROM CEQA,
WHEREAS, Chimes Tower Investment Inc. (“Applicant”) filed an application (“Application”) for the approval of a Site Plan and companion Encroachment application for the in-kind replacement of existing retaining walls/landscaping features within a portion of the public right of way located at 199 Chimes Tower Road (“Site”) Avalon, California, ftzrther described as assessor’s parcel number 7480-022-029, in the High Density Residential Zone; and WHEREAS, this Application for the authorization of landscaping improvements within the City Right of Way was executed in accordance with Avalon Municipal Code (“AMC”) Section 4-9.103 and 9-8202, and WHEREAS, on May 18,2022 the Planning Commission of the City of Avalon (“Planning Commission”), a regularly scheduled meeting considered the Application at which time all persons wishing to testify in connection with the Application were heard and the Application was comprehensively reviewed; and WHEREAS, pursuant to Title 14. California Code of Regulations, section 15367, the City of Avalon is the lead agency for purposes of the Project; and WI-IEREAS, based on the entire record before the Planning Commission and all written and oral evidence presented to the Planning Commission, the Planning Commission hereby finds that the Project is categorically exempt from CEQA under the following provisions:
Section 15301(d) of the State CEQA Guidelines Existing Facilities, (4), “restoration or rehabilitation of deteriorated or damaged structures ; and WHEREAS, the project is located in the Coastal Zone, but outside of the 300 feet appealable seaward area boundary, and is exempt from a Coastal Development Permit in accordance with Municipal Code section 9-8. 102(b)(2); and WHEREAS, all other legal prerequisites for the consideration of the Site Plan have occurred.
NOW, THEREFORE, the Planning Commission of the City of Avalon does hereby determine and find as follows:
Section_1. All Recitals shall be incorporated into this Resolution by reference. Pursuant to AMC Section 9-8.203, and based on the entire record before the Planning Commission, all written 650*’ 00002 H7554 I
and oral evidence presented to the Planning Commission, and the findings set forth below, the Planning Commission approves the Site Plan subject to the conditions set forth in the attached Exhibit “A”
(a) Every rise, development ofland and application ofdevelopment standards s/ia!! take place in compliance wi/li all applicable provisions of f/ifs title. The proposed project complies with all the development standards under Avalon Municipal Code Article 8 “Fences and Landscaping” and Article 4 “Yard Requirements” of Chapter 9-7 “GeneraL Standards of Development.” Staff has confirmed that the project is within the public Right of Way, necessitating a City Council-approved encroachment permit. (b) Every use, development ofland and application of development standards s/ia!! be considered on the basis ofthe suitability ofthe sitefor the particular use or development in4ended, and the total development, including the application of prescribed development standards, s/tall be so arranged as to avoid traffic congestion, insure the protection of public health, safety and general welfare, prevent adverse effects on neighboring properly and shall be in gen era! accord with all elements of the General Plan. The proposed project involves only in-kind replacement and vilI not create a foreseeable impact on the use of the structure or overall development and is in accord with all elements of the General Plan. The proposed project does not alter public streets in a way which could increase or decrease traffic, Public safety benefits from the fact that the proposed project will stabilize the hillside by upgrading the retaining walls and surrounding landscaped areas. The in-kind replacement prevents adverse effects to neighboring properties because it does not materially deviate from existing use and avoids landslides. (c.) Every use, development of land, application of development standards shall be considered on the basis of suitable and functional development design, hurls not intended that such approval be interpreted to require a particular style or type of architecture. The proposed repair will have minimal effect on the existing architectural style of the building and remain consistent with the character of the neighborhood because the improvements are in-kind.
Section 2. Based on the entire recurd before the Planning Commission and all written and oral evidence presented to the Planning Commission, the Planning Commission hereby finds the nature and extent of the dedications, reservations, impact fees, and other exactions set forth in Exhibit “A”, ifany, are reasonably related to public needs and roughly proportional to the impacts created by the site plan approval.
Section 3. Pursuant to Section 9-8.206 of the Code, the decision on the site plan shall become effective fifteen (15) days after the receipt by the Applicant of a written notice of action taken unless an appeal has been made to the City Clerk of Avalon within the said fifteen (15) days.
Section 4. The Chair of the Planning Commission shall sign this Resolution and the Secretary of the Planning Commission shall certify the adoption thereof. 6505’&0000240075545.
BE IT FURTHER RESOLVED that a copy of this Resolution he delivered to the City Clerk of Anion and a copy be sent to the Applicant at the address set forth in the application.
PASSED, APPROVED AND ADOPTED this 180 day of May. 2022.
Chairman Eric Huart
ATTEST:Dave M. Maistros, City Manager
CERTIFICATE
I, Susanna Gutierrez. hereby certify that the foregoing Resolution 22-20 was adopted by the Planning Commission of the City of Avalon at a regular meeting held on the 1gih day of May, 2022, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Susanna Gutierrez, Assistant Planner
65059.00002 ‘10075545.1
Exhibit “A”
Conditions of Approval
199 Chimes Tower Road
The following conditions are specific to PC Application #2 792:
1. This project approva] shall expire on May 18th, 2025 unless a time extension is requested. approved, and filed with the Planning Department prior to expiration
2. The Commission may impose additional conditions as are deemed necessary at the rime of discussion to protect the public health, safety and general welfare, including any pertinent factors affecting the establishment, operation or maintenance of the requested use.
3. Prior to this pennit becoming valid, effective or operative, an Encroachment Permit must be issued by the City Council in accordance with AMC Section 4-9.105 The following conditions require additional action by or documentation from, the applicant before building permits can be issued:
The California Department of Fish & Wildlife filing fee shall he submitted as required by California Environmental Quality Act (CEQA) statute, Section 2 1089(b) and Fish and Game Code Section 711.4. The fee should be paid within five (5) days of approval of the environmental filing at the Los Angeles County Clerk’s Office, Once fees have been paid, the applicant shall submit a copy of all documentation to the City of Avalon, verifying the fees have been paid. Said permit shall not become valid, vested or operative until the fee has been paid.
No development, including demolitionlconstruction work, shall commence on the subject property until appropriate permits have been applied for and obtained from City of Avalon Building and Safety Department.
If applicable, confirmation is provided by SCE that this project will not require additional fresh tvat er.
Projects resulting in demolition of existing structures or projects exceeding $75,000 in value must provide certification of the condition of the sewer lateral before building permits can be issued.
Projects involving structures constructed before 1979 and that requires any demolition, must be assessed for the presence of asbestos, lead and other hazardous materials which shall he handled in accordance with applicable State codes. Copies of inspection results and shipping manifests (when disposal is requited) must be provided prior to issuance ofa demolition permit or building permit.
Projects requiring excavation andlor grading in a mapped archeologically al-ca defined in the Cultural Resources Management Plan for the City, may be required to have a qualified archeological monitor onsite during excavation andlor grading 5959.0001)2 40075515 I
Projects requiring obstruction of thc publi: right of way must obtain obstruction permits prior to or simultaneous with the issuance of a building permit.
Projects requiring excavation in the public right of way must obtain excavation permits prior to or simultaneous with the issuance of a building permit.Projects subject to payment of Long Beach Unified Schoo] District fees must provide proof of payment or exemption prior to issuance of the building permit.
The following conditions apply to all projects:
The project shall be under construction (defined as foundations in and framing in progress) within 36 months of this approval or all permits will he null and void.
Projects located in the floodplain as defined by the FIRM (Flood Insurance Rate Map). must provide a base flood elevation certificate for the new or substantially improved Ntructure resulting from this application before a building permit can be issued.
Legal lot status must be verified in compliance with local and state subdivision laws, including the Subdivision Map Act (“SMA ‘) prior to the expiration of this project approval. Should any land division vio]ation be determined, the applicant may request a Certificate of Compliance to create a buildable parcel.
If the City discovers that material facts were not disclosed by applicant or that facts provided by the applicant were different than represented, the City may impose additional conditions of approval to mitigate any adverse impacts. The Planning Commission may revoke or modify the approval in the ftiture if the Commission finds it to be detrimental to health, safety, comfort. general welfare of the public: constitutes a public nuisance;ifthe permit was obtained or is being used by fraud: and/or if one or more the conditions upon which a permit was granted are in noncompliance or have been violated.
The project shall he developed and maintained in strict accordance with the approved plans unless written approval is given by the Planning Department.
This approval does not abridge or supersede the regulatory powers and permit requirements of any federal, state, or local agency requirements, which may retain a regulatory or advisory flinction as specified by statute or ordinance. Authorization by the Planning Department does not waive the requirement that the project comply with all sections of the Avalon Municipal code and all other relevant localstatefederal regulations. The applicant shall obtain and maintain pennits as may he required from each agency.
The applicant is responsible for ensuring that all project workers are informed of, understand. and agree to abide by the approved plans and project conditions.
All construction on the project shall he limited to Monday through Saturday, Sam to 7pm. No construction shaD occur on Sundays. 6505l.0UU02 40075545,1
All project contractors and sub-contractors must maintain a City of Avalon business licenses in compliance with all local, state, and federal laws allowing them to work in the City.
Non-combustible roofing materials shall be used subject to approval by the Building and Fire Departments.
Approved fire walls shall be constructed as required by the adopted Building Codu.
Fire Suppression system is required if the project is for:
a) New Structure; or
b) Rehabilitation, remodeling or reconstruction of twenty five percent (25° o) or more of the gross square footage of an existing commercial or multiple unit residential building or structure; or
c) Rehabilitation, remodeling or reconstruction of fifty percent (5O°c) or more of the gross square footage of a single unit residentiaL building or structure and the cost of the work is more than $10,000.00.
d) Change in the use of the building or structure. Change in use is defined as ‘those alterations which significantly alter the use, increase the number of dwelling units in an existing building or result in a building being held open to the public where the prior use was for private purposes only. This could include changes from principally permitted to conditionally permitted uses, but excludes the conversion of a single family residence from transient to non-transient rental or from non-transient to transient rental. The requirement shall apply to changes from commercial to residential, or residential to commercial, but would not include expansions of existing commercial uses, such as the addition of table service at an existing coffee bar or the addition of service of liquor at a restaurant,”
e) Work has been done without City permit(s) and City files do not contain information to enable us to determine extent of changes to building. In order to avoid an order to install a fire sprinklcr system, you must provide valid documentation of the structural plan as it existed prior to the un-permitted work.
The site shall he kept in a neat manner at all times and the landscaping shall be continuously maintained in a healthy and thriving condition. During construction activities, the applicant shall remove daily accumulation of mud and din from any roads adjacent to the site; any removal of vegetation or construction materials shall be lawfully disposed of.
Non-potable water must he used for dust control during construction.
The entire sanitation system shall be connected to the City salt water system.
The design and construction of all sewers shall be approved by the Department of Public Works. including the design and construction of sewer connections and laterals.Structural drainage shall be provided by use of roof gutters and downspouts which allow for proper drainage away from the foundation of any structure and which do not cause any pooling of standing water. 6 5059. 00002 40075 545. I
All plans and specifications must be approved by thc City of Avalon Building Department prior to construction beginning.
City staff shall review and approve location- sLe and noise output of any mechanical devices.
Any changes mandated by the City of Avalon Building Department that wou’d require an amended site plan must be reviewed and approved by the Planning Commission before any construction takes place.
Owner Applicant must offer to dedicate to the City the following casements measuring at least 10 feet in width, if applicable; • Public utilities easement
• Water line easement
• Sewcr facilities easement
• [andseape easement
• Storm drain easement
Any existing public improvements which are damaged as a result of construclion regarding the project shall be repaired or replaced to the satisfaction of City staff at the Owner/Applicant’s sole cost before a certificate of occupancy can be issued.
Owner Applicant agrees to indemnify, defend, and hold the City harmless, with counsel reasonably acceptable to the City, from costs and expenses, including attorney fees, incurred by the City or held to he the liability of the City in connection with the City’s defense of its actions in any proceeding brought in any State or Federal court challenging the City’s actions with respect to the project. OwnerApplicant understands and acknowledges that the City is under no obligation to defend any legal actions challenging the project.Any preexisting Municipal Code violations at the property may be required, in Ci[y’s sole discretion, to be resolved prior to issuance of a certificate of occupancy, even if such Code violations are unrelated to the project.
Project must comply with all mitigation measures noted in any related environmental assessments performed in connection with this project, prior to receiving a certificate of occupancy.
All conditions of approval must be completed to the satisfaction of the City Planning Department prior to occupancy of the project.
Project applicant must pay the City all statutory fees under the City’s fee ordinance, unless otherwise waived by the Director. 65059.00002 10075545.1
Attachment 2: Site Photos
650590000240075545. I
CITY OF AVALON CITY COUNCIL
MEETING DATE: June 21, 2022 AGENDA ITEM: I b
ORIGINATING DEP: Administration CITY MANAGER: D-alKJ
PREPARED BY: Devin Hart, Administrative Analyst
SUBJECT: Transportation Permit Operation Plan — Leyva’s Electric Bike Rental
RECOMMENDED ACTION(S): 1. Consider the operations plan for Leyva’s Electric Bike Rentals to operate up to 30 electric bicycles for rental and guided tours at 233 Sumner Avenue. 2. If consensus for approval, require Leyva to adhere to all conditions set forth in theAvalon Municipal Code and Resolution 21-07.
REPORT SUMMARY: On May 3, 2022, the City Council approved a transfer of a Transportation Permit for 30 electric bicycles from Matthew Affolder dba Island Bikes to Martin Leyva.
Though the permit transfer was approved, the original permit expiration date, April 6, 2024,was maintained, and Leyva was required to return to City Council once he had identified a brick-and-mortar location for his operations.
Additionally, on March 28, 2022, City Staff requested Levya provide supplemental information to his application including:
- Business Plan.
- Storage Location.- Description of transition for guests to receive and depart/return their electric bicycles.- Location on where bikes will be served. - Description of plan to work with traffic flows.
- Documentation from current, or new landlord, reflecting their approval for the business to be conducted at the proposed location.
On June 13, 2022, Leyva provided all of the requested supplemental business operations information.Leyva proposes utilizing a location at 233 Sumner Avenue to operate. The location was previously used for a local toy store and is located immediately across the street from the Vans grocery store. The location offers a small patio where bikes may be stored before transitionedto the public street for operation. The area is relatively flat in grade and near a stop sign; however, it is also near a busy intersection.
Avalon Municipal Code (AMC) Section 15-14.04(b) establishes the criteria by which the City Council may grant a transportation permit and the vehicle clerk may renew permits. Per the AMC:
The Council may grant a [transportation] permit upon the proposed terms or upon terms other than those proposed. The Council shall make the initial permit grant, and the Vehicle Clerk may thereafter renew a permit if he is able to make affirmative findings based on the criteria set forth below. If the Vehicle Clerk is unable to make the affirmative findings, he shall so advise the permit holder and set a hearing date beforethe Vehicle Hearing Officer, whose decision on the renewal shall be appealable to the City Council in accordance with the procedures set forth in Title 1, Chapter 1-4:
(1) The applicant has presented facts demonstrating a necessity for the requested vehicle(s).
(2) The requested vehicle(s) is appropriate for the intended use and necessaiy, for the proper functioning of the applicant’s enterprise; (3) The requested vehicle(s) will not have a deleterious impact on traffic congestion, traffic safety, noise or air pollution;
(4) In view of the size and nature of the streets of the City and the character of the City itself, the requested vehicle(s) will not have a deleterious impact on the public health, safety, and welfare;
(5) There is no more suitable alternative vehicle than the vehicle(s) requested by the applicant that can satisfy its requirements.
(6) In the case of renewal only, the requested vehicle has been used and continues to be used in accordance with the terms and conditions of the permit On April 20, 2021, the City Council adopted Resolution 21-07 - establishing guidelines for theapproval of electric bicycle transportation permits. The Resolution establishes a maximum number of electric bicycle permits, 70, as well as operation standards.
In addition to the conditions set forth in the AMC and Resolution 21-07, City Staff recommend that a the Fire Department conducts an inspection of the premise to determine safe and proper storage of the electric bicycle batteries as well as appropriate egress and ingress.
If changes in Leyva’s ability to comply with the conditions occur, he is required to notify the City for approval.
FISCAL IMPACTS: Undetermined.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A
FOLLOW UP ACTION: Implement City Council decision.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.ATTACHMENTS:
1. Transportation Permit Application
2. Supplemental Information re: Business Operations
3. 233 Sumner Facility Layout
4. Resolution 21-07
Cia of Aalon
For
Transportation Permit
Date of Application Application Fee 4341ê.X 2’4 ‘1 —Name of Applicant \‘Ac( \ir-t L—C\iS Y\ Address + C i\ Tn rcc& rcs-jJ ?
Phone/Email 4l 33Q -gI63 arLeyc4tcCfa I LC1 i
If Corp oration:
Name of Corporation
Date of Incorporation
Place of Incorporation
Address of Business MG 5
Corporate OL- \JLPG STo\t Officers:
Name Address
Trade Name of Operation
Nature of Business, (txplain extent, character and manner in which proposed operation is lo be conducted):
/LCT7c. &/cC /CCN779-LS, 77/C
LQ3t7RO/J f? 5V7
/3/ AcieOP*c 7/epviojk Iw-z_) C o/dVSt>
Vehicles to be Used:
Year Model Body Type License # Capacity
Assignment:
Applicant agrees not to assign permit, (if granted), in any manner whatsoever, in whole or in part, without prior wr:tten permission of the Avalon City CounciL Any attempted assignment in violation of this Section 8 shall be deemed void vth no force or effect.
Initial Date )-34 12—
Proposed Dates/Hours of Operation:
Dates:MrccrAc\ to Hours:
Routes:
Describe routes (attach map ii necessary
&ü-e( unSS
Stops/Starts:
Proposed routes, points oidiscliarge and pick-up of passengers.From Q-’c 44 to -
From: to
_____
2 If my Permit is Granted;
I agree to provide liability insurance natiting the City of Avalon as co-insured in the amounts specified in the Avalor, Municipal Code and keep such policy in force and effect during 11w entire term of the permit. Such policies of insurance shall contain provisions which prohibit modification, canccilation or lapse without thirty (30) days prior wrttten notice to the City of Avalon.
Initial _4AJC Date
I agree to hold harmless, indemnify and defend the City of Avalon, its officers and employees from and against any and ali claims, actions, damages, liabilities, expenses and judgments (including reasonable attoniey’s fees) arising out of or relating to the business or activities which I conduct pursuant to this permit.
Applicant J1(4’ r’ C\ Date ‘3rJJL2—2_
Date Received 3’ I14Z2- ,j2&’cA Lfr
Council Action
Permit Applicatimi Fee Paid g.14zt (
Insurance
City Mgr:______
-Business Plan
This is a business proposal to operate a bike rental company called Levva’s Electric Bike Rental from 233 Sumner Ave in Avalon. CA. I plan on working closely with Dave from (‘atalina Bikes as a mentor for mc. He vill help me select safe bikes, and give me his experienced business practices. Our hours of operation would be seven days a week 9am -7pm. We will provide even’ rider with a map and a helmet. -Storage Location
Our fleet would be stored on location at 233 Sumner Ave. They would also be charged there. -Description of the transition for your guests to receive and depart/return their e-bikes Guests would check in at the front desk They would sign a waiver, which also states that the’ need to wear a helmet at all times and obey the rules ofthe road. The riders would then watch a training video. They would complete all registration and demonstration including how to properly launch and how to rettim the bikes before being taken outside to launch the bike. We will not rent to anyone tinder 18, and/or anyone that is visibly or presurnabl intoxicated.
Between four and six bikes would be staged on the front porch of 233 Sumner Ave. this would be on private property. Guests would then take the bikes and place them on the curb. Once placed on the curb guests would mount the bikes and the employee would wait until traffic has cleared to give them the signal to launch The rider would according to their previous instruction peddle away from the curb and up Sumner Avenue heading towards Five Corners. This would give the rider the chance to get familiar with the bike before engaging the electnc throttle.
Upon return guests would return the bikes to the designated return zone. Guests would be greeted by the operator. The bikes would be checked for damage, and then brought back into the shop to recharge. -Location of where you will work on the bikes
All repairs will happen on location at 233 Sumner Ave. We have the space for a bike repair rack and a dedicated storage area for parts. tires, chains, etc. -Description of your plan to work with traffic flows
Traffic on Surnner is slower than a lot of other streets. With the stop sign so close to our location we should not have any high speed traffic to interfere with the launching of our bikes. We will have an employee that looks for traffic and holds the guests departure until traffic has cleared. Once traffic has cleared he then gives them the signal to launch. Riders will then begin their ride by going up Sumner Ave only.
For return of the bikes all riders have been instructed and signed awaiverto obey the rules of the road. They arc responsible for making sure they ride in the correct lane, do not cut in front of traffic, and stop at stop signs. Thank you for your time in considering this letter and our location.
Thank You,
Martin Lena 424-339-8263
Sharon Smyth, Susan Smyth, Sally George
P0 BOX 1286
Avalon, Calif. 90704
May 15, 2022
To whom it may concern:
We, Sharon Smyth, Susan Smyth and Sally George, are the legal owners of real property located at 233Sumner Aye, Avalon, California 90704.
We authorize Martin Leyva to operate a bike rental business at the location mentioned above.
Sharon Smyth /4a4 /& Jo Z
Susan Smyth /b, 16 L C
9tfrL5Cv Sally George 11 (,_e- /(o; 26 Z t
Any questions or concerns please contact us.
340-643-6587
340-201-3534
[email protected]
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From: Sally George saIIy@karEbbeankjdsvj corn $
Subject: Store
Date: June I 2, 2022 at 307 PM
To: LesJy Conlrecas djesly2@yahoo corn
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RESOLUTION NO. 21-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVALON
ESTABLISHING GUIDELINES FOR THE APPROVAL OF ELECTRIC BICYCLE
TRANSPORTATION PERMITS
WHEREAS, the City of Avalon is a premier island destination for outdoor exploration; and
WHEREAS, the first transportation permit for electronic bicycle rentals was granted in 2008; and
WHEREAS, electronic bicycles are a fun way to explore the City; andWHEREAS, the City of Avalon wishes to establish by resolution guidelines for the approval process, standards of operation and monitoring of transportation permits related to electric bicycle rental; and
WHEREAS, the City of Avalon City Council will review and reapprove the established guidelines every two years.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AVALON:
1. The maximum number of 70 electric bike permits is established.
2. Prohibited routes include Upper, Middle and Lower Terrace, the portion of Crescent Avenue known as Front Street, Old and New Tremont, Calle Del Sol, Hamilton Cove, Upper Metropole, Falls Canyon Road, within residential condo complexes such as Sol Vista and Canyon Terrace, Catalina IslandConservancy property past the gate to the interior, dirt trails, sidewalks, andgrass.
3. No rentals be permitted to anyone under 18 years of age, electric bike renters must wear a helmet at all times, no rentals should be made to anyone appearing intoxicated or otherwise under the influence, operators should use their best judgement in determining if a renter can safely operate a bike, operator shall educate the renter with regards to state and local rules and regulations. The electric bikes offered by the operators must be pedal assist,must have a governor that limits speed to 20 mph, and must maintainnumbered receipts for purpose of auditing. Additionally, each operator shouldhave a “patrol” bike to ensure renters are abiding by the rules. Accidents mustbe reported to the City of Avalon immediately. An “accident” is defined as anyincident in which a guest is unable to return the bike safely to the operator, or any incident that the operator reports to their insurance carrier. Operators mustadhere to all aspects of the Avalon Municipal Code (AMC) as well as maintain permissions from the Catalina Island Company regarding operation on privately owned streets. If any changes in the operators business plan changes — location, hours of operation, etc., it must be reported to the City immediately.
4. Electric bike operations will be reviewed every year until a traffic/congestion study can be conducted. During the annual review, City Council will determine if the need exists to add more electric bike permits, or if congestion issues warrant the removal of existing permits. The process of adding permits could be done by lottery, REP, or an award to existing operations. The process ofremoving permits may be done by revoking permits by operator evenly. (i.e. If the City Council directed 3 permits to be revoked, one permit would be revokedfrom each operator.) The review process will include analysis of all safety andtraffic issues.
5. The policy will be reviewed every two years to ensure it still follows the spirit of what City Council intended in establishing it and takes into existing conditions import for the health, safety and welfare of City of Avalon residents and visitors.
PASSED, APPROVED AND ADOPTED at the regular meeting of the City Council of theCity of Avalon on this 20th day of April, 2021 by the following vote:
AYES: Mayor Marshall, Councilmembers De La Rosa, Lavelle, MacGugan-Cassidy, and PonceNOES: None
ABSENT: NoneABSTAIN: None
Ann H. Marshall, Mayor
ATTEST:
Gabrielle Morones, Deputy City Clerk I Sr. Administrative Assistant