Agenda — Avalon City Council, May 16, 2023

AVALON CITY COUNCIL MEETING WHICH WILL ALSO INCLUDE

A MEETING OF THE CITY COUNCIL ACTING AS

THE HOUSING AUTHORITY
TUESDAY, MAY 16, 2023 — 5: 00 P. M.
410 AVALON CANYON ROAD
THIS VIRTUAL MEETING IS HELD PURSUANT TO AB 361
AGENDA
In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk' s Office ( 310) 510- 0220. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. ( 28 CFR 35. 102-

35. 104 ADA Title II). All public records relating to an agenda item on this agenda are available for the public inspection at the time the records are distributed to all, or a majority of all, members of the City Council. Such records shall be available at City Hall located at 410 Avalon Canyon Rd.

Due to social distancing recommendations from the Center for Disease Control and State of California Division of Occupational Safety and Health ( Cal/ OSHA) and the County of Los Angeles, and pursuant to findings made under AB 361, the CITY OF AVALON' SCITY COUNCIL SHALL GENERALLY BE AVAILABLE TO THE PUBLIC REMOTELY. The general public may attend the meeting in the Council Chambers however must adhere to social distancing requirements. The public is encouraged to watch and participate from the safety of their homes while practicing social distancing.

Council Chambers are open to a maximum 30 members of the general public. Once the Council Chambers reach maximum occupancy, the general public may participate in Oral Communication and address the City Council on an agenda item in person by waiting in the City Hall Court Yard and entering the Chambers one at a time at the appropriate time. No one will be admitted into the Council Chambers who is ill or exhibiting symptoms of COVID- 19. Additionally, the general public may participate in Oral Communication and address the City Council on an agenda items by providing comments via Zoom or by sending comments to ask( cityofavaIon .com.

For the public' sconvenience, but not participation, the meeting can be viewed:

On local cable: Catalina Broadband Solutions channel 3
Streaming Online: www. cityofavalon. com/ meetings
Streaming on Facebook Live: www. facebook. com/ CityOfAvalonOfficial Streaming on YouTube: https:// www. youtube. com/ CitvofAvalonCA

FOR REMOTE PUBLIC PARTICIPATION
1) Join the Meeting via Phone Conference ( Voice Only):

Phone Number: (669) 444- 9171,
Meeting ID: 841 8063 7577
Passcode: 746766
When you would like to comment during the meeting enter * 9 on the phone' skey pad to activate the " raise hand" button at the time the Agenda Item is being presented for City Council consideration.

HOUSING AUTHORITY/ CITY COUNCIL AGENDA
MAY 16, 2023
PAGE 2

CALL TO ORDER / ROLL CALL/ PLEDGE OF ALLEGIANCE / INVOCATION

ANNOUNCEMENTS / WRITTEN COMMUNICATIONS

DEPARTMENT HEAD REPORTS

CITY MANAGER REPORT / CITY ATTORNEY REPORT

COUNCILMEMBER REPORTS / MAYOR REPORT

ORAL COMMUNICATION
Members of the public may address the City Council at this time. No action will be taken on non - agenda items at this meeting. Speakers should limit comments to two ( 2) minutes each.

PRESENTATIONS:

1. Finance Director Matthew Baker will be discussing the Capital Improvement Program and Capital Budget for Fiscal Year 2023-024.

CONSENT CALENDAR

1. Minutes
Although the live recording is the official record of public meetings, actions are prepared for the Council' sapproval.

Recommended Action
Approve minutes from the April 18, 2023 Special City Council Meeting, April 18, 2023 regular City Council Meeting, April 20, 2023 Special City Council Meeting, and May 2, 2023 regular City Council Meeting.

2. Warrants
Expenditures Submitted for Approval
o Warrants in the amount of $ 845, 987. 88.
o One payroll in the amount of $239, 386. 9.
o Four electronic fund transfers totaling $ 157, 814.3. 74.

Recommended Action
Approve total expenditures for April 24, 2023 through May 5, 2023 totaling $ 1, 243, 189. 67.

3. Findings to Continue to Hold Remote Teleconference/ Virtual City Council Meetings Pursuant to Assembly Bill 361
As the State of Emergency has ended, the City Council can continue to hold virtual meetings without providing notice of the City Council' steleconference location if the City Council makes the following two findings: 1. State or local officials have imposed or recommended measures to promote social distancing in connection with COVID- 19; and

2. The City Council reconsiders the circumstances of the state of the emergency and danger presented by COVID- 19; Having made the findings, the City Council can continue

HOUSING AUTHORITY/ CITYCOUNCIL AGENDA
MAY 16, 2023
PAGE 3
every 30 days to authorize meetings under AB 261 to protect the health or safety of attendees.

Recommended Action
Reconsider the circumstances of COVID- 19 state of emergency proclaimed by the Governor and COVID- 19' scontinued impact and determine that state or local officials have imposed or recommended measures to promote social distancing in connection with COVID- 19, and as such, that continuing to utilize the protections of Assembly Bill 361 will protect the health and safely of attendees.

4. Fiscal Year 2022-023 Third Quarter Treasurer' sReport State and Municipal Codes require the Treasurer to submit within 30 days following each fiscal quarter a report summarizing the City' scash and investment balances. The purpose of the report is to inform, on a quarterly basis, the City' scash and investment balances, the investment types, yields, and market values, and to ensure that the City' sinvestments are in compliance with the City' s adopted investment policy.

Recommended Action
Adopt the resolution accepting the FY22- 23 Third Quarter Treasurer' sReport.

5. Harbor Patrol Boat Volvo D4 Engine Replacement
Patrol Boat 7 is part of a fleet of 7 boats necessary to carry out the day- to- day operations of the City. Patrol Boat 7 is equipped with a Volvo D4 engine which currently has 8, 200 operatinghours on it. The engine is now due for replacement.

Recommended Action
Authorize the City Manager to approve an expenditure for purchase of a new Volvo D4- 230 HP Engine package for Patrol Boat 7.

6. Award Professional Audit Services Contract
On April 4, 2023, City Council directed Staff to issue a Request for Proposals ( RFP) for professional auditing services. On April 7, 2023, Staff uploaded the RFP through the Public Purchase portal and advertised the RFP on its website with proposals accepted through May 5, 2023. The City received one ( 1) proposal from firms meeting the mandatory elements outlined in the RFP.

Recommended Action
Authorize the City Manager to execute a professional services agreement with DavisFarr LLP for professional auditing services for the fiscal year ending June 30, 2023, with the option of extending for the two (2) subsequent fiscal years.

7. COVID- 19Prevention Program Policy
State of California ended the COVID- 19 State of Emergency on February 28, 2023. Cal OSHA has adopted permanent standards for the prevention of COVID- 19 in the workplace, and the proposed policy will comply with the most recent standards as found in 8 CCR § 3205. The proposed policy will also comply with certain sections of the California Labor Code regarding noticing requirements of COVID- 19 cases in the workplace.

HOUSING AUTHORITY/ CITY COUNCIL AGENDA
MAY 16, 2023
PAGE 4
Recommended Action
Adopt the COVID- 19 Prevention Program Policy.

8. Social Media Use and Public Outreach Policy Update
The Social Media Use and Public Outreach Policy was adopted in 2014 and updates are recommended, as City Staff work to reenergize the program.

Recommended Action
Adopt updates to the City Social Media Use and Public Outreach Policy.

GENERAL BUSINESS

9. Consideration of Transportation Permit — Chad McIntyre, dba Chad' sTaxi Service On April 25, 2023 Chad McIntyre, dba Chad' sTaxi Service, submitted a Transportation Permit application to the City of Avalon to perform transportation services to passengers for a flat fee per destination.

Recommended Action
Discuss and provide direction. If consensus for approval is reached, make the affirmative finding that the criteria set forth in Avalon Municipal Code Section 5- 14. 04 has been met and award a Transportation Permit to Chad McIntyre pending confirmation of permit conditions being met.

10. Approval of Additional One -Time $ 85 Commuter Book Subsidy for the Month of June 2023
The City annually applies for Proposition A Incentive Funds through the Los Angeles County Metropolitan Transportation Authority (Metro). The City has received $ 1, 000,00 in Proposition A Incentive Funds annually over the last several fiscal years, with $ 700, 00 earmarked for the commuter subsidy program, and $ 300, 00 earmarked for the City' s land transit system. These funds must be spent in the current fiscal year for the City' s commuter or land transit programs.

Recommended Action
Approve a one- time $85 additional commuter book subsidy (for a total subsidy of $ 170 per book) for the month of June 2023.

CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager

2. REAL PROPERTY NEGOTIATIONS
Property: Public Right of Way — Tremont Street (102 sq. ft.) Agency Negotiator: City of Avalon City Council
Negotiating Parties: City Manager and Cory Hoyt
Under Negotiation: Price and Terms of Payment

HOUSING AUTHORITY/ CITYCOUNCIL AGENDA
MAY 16, 2023
PAGE 5
The following Closed Session Item is the City Council acting as the Housing Authority***

3. CONFERENCE WITH LEGAL COUNSEL - REAL PROPERTY NEGOTIATIONS Property: 128 Marilla Avenue
Agency Negotiator: City Manager
Negotiating Parties: City Manager and Captains Foundation Under Negotiation: Price and Terms of Payment

ADJOURN

NOTICE OF POSTING
I, Devin Elise Hart, declare that the City Council Agenda for Tuesday, May 16, 2023 was posted on Friday, May 12, 2023 on the City' s
website www. cityofavalon. com, and at City Hall, 410
Avalon Canyon Road.

Devin Elise Hart, Management Analyst

CITY OF AVALON CITY COUNCIL
MEETING DATE: May 16, 2023 AGENDA ITEM: 1
ORIGINATING DEP: City Clerk CITY MANAGER: bI, 1(4,
PREPARED BY: Gabrielle Morones, Deputy City Clerk
SUBJECT: City Council Minutes
RECOMMENDED ACTION( S): Approve minutes from the April 18, 2023 Special City Council Meeting, April 18, 2023 regular City Council Meeting, April 20, 2023 Special City Council Meeting, and May 2, 2023 regular City Council Meeting.

REPORT SUMMARY: Although the live recording is the official record of public meetings, minutes are prepared for the Council' sapproval.

FISCAL IMPACTS: N/ A.

GOAL ALIGNMENT: Not Aligned.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/ A.

FOLLOW UP ACTION: File minutes in the City Clerk' soffice.

ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.

ATTACHMENTS:

April 18, 2023 Special City Council Meeting Minutes
April 18, 2023 regular City Council Meeting Minutes
April 20, 2023 Special City Council Meeting Minutes
May 2, 2023 regular City Council Meeting Minutes

SPECIAL MEETING OF THE AVALON CITY COUNCIL
TUESDAY, APRIL 18, 2023
THIS VIRTUAL MEETING IS HELD PURSUANT TO AB 361

MINUTES
Due to social distancing recommendations from the Center for Disease Control and State of California Division of Occupational Safety and Health ( Cal/ OSHA) and the County of Los Angeles, and pursuant to findings made under AB 361, the CITY OF AVALON' S CITY COUNCIL SHALL GENERALLY BE AVAILABLE TO THE PUBLIC REMOTELY. The general public may attend the meeting in the Council Chambers however must adhere to social distancing requirements. The public is encouraged to watch and participate from the safety of their homes while practicing social distancing.

No one will be admitted into the Council Chambers who is ill or exhibiting symptoms of COVID- 19. Additionally, the general public may participate in Oral Communication and address the City Council on an agenda items by providing comments via Zoom or by sending comments to ask@cityofavalon. com.

CALL TO ORDER -4: 30 p. m.

ROLL CALL- Present via Teleconference and In -Person: Mayor Anni Marshall, Councilmembers Lisa Lavelle, Michael Ponce, Mary Schickling and Yesenia De La Rosa.

Also present: City Manager David Maistros, City Attorney Scott Campbell and Management Analyst Devin Hart.

CLOSED SESSION -4: 31 p. m -5: 07 p. m.

Following the appropriate announcement of the Closed Session item, the City Council went into Closed Session to discuss the following:

1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph ( 4) of subdivision (d) of Section 54956. 9: 1 case
Following Closed Session the City Attorney announced that there was no reportable action.

Mayor Marshall adjourned the meeting at 5: 07 p. m.

I, Gabrielle Morones, Deputy City Clerk, do hereby certify that the DVD videotape of the Special City Council Meeting on April 18, 2023, is the official record of the Council Meeting and is on file and maintained in City Hall.

Gabrielle Morones, Deputy City Clerk

AVALON CITY COUNCIL MEETING WHICH ALSO INCLUDED

A MEETING OF THE CITY COUNCIL ACTING AS

THE HOUSING AUTHORITY
TUESDAY, APRIL 18, 2023
THIS VIRTUAL MEETING IS HELD PURSUANT TO AB 361

MINUTES
Due to social distancing recommendations from the Center for Disease Control and State of California Division of Occupational Safety and Health ( Cal/ OSHA) and the County of Los Angeles, and pursuant to findings made under AB 361, the CITY OF AVALON' SCITY COUNCIL SHALL GENERALLY BE AVAILABLE TO THE PUBLIC REMOTELY. The general public may attend the meeting in the Council Chambers however must adhere to social distancing requirements. The public is encouraged to watch and participate from the safety of their homes while practicing social distancing.

Additionally, the general public may participate in Oral Communication and address the City Council on an agenda items by providing comments via Zoom or by sending comments to ask( cityofavalon. com.

CALL TO ORDER -5:07 p. m.

ROLL CALL -Present via Teleconference and In -Person: Mayor Anni Marshall, Councilmembers Lisa Lavelle, Michael Ponce, Mary Schickling and Yesenia De La Rosa. Also present: City Manager David Maistros, City Attorney Scott Campbell and Management Analyst Devin Hart.

WRITTEN COMMUNICATIONS - None.

ORAL COMMENTS- City staff received one email via ask@cityofavalon. com from Kate Ruddon regarding Short Term Rental Saturation.

PRESENTATIONS:

1. Finance Director Matthew Baker provided an update on current year revenue estimates, beginning reserves for the upcoming fiscal year, and preliminary revenue estimates for the FY23- 24 budget.

CONSENT CALENDAR -There were two items on the Consent Calendar. Motion to approve Items # 1-# 2 made by Michael Ponce, seconded my Mary Schickling. ( All Ayes)

HOUSING AUTHORITY/ CITY COUNCIL MINUTES
APRIL 18, 2023
PAGE 2

1. Warrants
Approved warrants in the amount of $ 779, 918. 33, one payroll in the amount of 208, 649. 75, four electronic fund transfers totaling $ 156,00. 96 for a total of 1,44, 669. 04for March 27, 2023 through April 7, 2023.

2. Housing Element Annual Progress Report
Received and filed the Housing Element Annual Progress Report for 2022 and direct staff to submit the Housing Element Progress report to the California Department of Housing and Community Development.

GENERAL BUSINESS

3. Contract Assignment for the Operations, Management, Maintenance, and Monitoring of the City of Avalon Wastewater System

1. Authorized the City Manager to assign the remaining term of an agreement with Montrose Water and Sustainability Services, Inc. for the operation, management, maintenance, and monitoring of the City of Avalon Wastewater System to PERC Water Corporation. 2. Authorized the City Manager to negotiate a contract extension with PERC Water Corporation for an additional three year term.

Motion to approve made by Michael Ponce, seconded by Lisa Lavelle. ( All Ayes)

4. Contract Assignment for Semi -Exclusive Shore Boat Franchise and Shore Boat Services Provider Agreement
City Council directed City Staff to provide the previous Shoreboat RFP to Catalina Coastal Shoreboat Service, LLC. City staff will bring the item back for discussion at a later City Council meeting to discuss the possible transfer of the remaining term of the semi -exclusive shore boat franchise agreement with Catalina Coastal Tours, LLC to Catalina Coastal Shoreboat Service, LLC.

5. First Reading of an Ordinance Amendment Chapter 4-. 1703 of the Vehicle Code Setting a Date for Mandating Electrification of Commercial Autoettes Recommended Action

1. Introduced and waived all further readings of an ordinance of the City of Avalon amending Chapter 4-. 103 of the Avalon Municipal Code, setting a date for mandating electrification of commercial autoettes. 2. Adopted Resolution No. 23- 08 of the City Council of the City of Avalon waving registration and vehicle hearing fees for commercial autoettes converted to electric with a purchase agreement in advance of the January 1, 2024 deadline for a period of three years or a period of 5 years if the gas powered vehicle is removed from the Island.

The City Attorney stated that AMC Section 4-. 1703 will be amended to add the additional language: Effective January 1, 2024 all purchase agreements entered into for new commercial autoettes must be certified electric vehicles.

Motion to approve made by Lisa Lavelle, seconded by Michael Ponce. ( All Ayes)

HOUSING AUTHORITY/ CITY COUNCIL MINUTES
APRIL 18, 2023
PAGE 3
CLOSED SESSION -6: 43 p. m. -7: 13 p. m.

Following the appropriate announcement of the Closed Session items the City Council went into Closed Session to discuss the following:

1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Name of Case: Service Employees International Union, Local 721 v. City of Avalon
Case Number: 23STCP00302
The following item of Closed Session is the City Council acting as the Housing Authority.**

2. CONFERENCE WITH LEGAL COUNSEL - REAL PROPERTY NEGOTIATIONS Property: 128 Marilla Avenue
Agency Negotiator: City Manager
Negotiating Parties: City Manager and Captains Foundation Under Negotiation: Price and Terms of Payment
Following Closed Session the City Attorney announced there was no reportable action.

Mayor Marshall adjourned the meeting at 7: 13 p. m.

I, Gabrielle Morones, Deputy City Clerk, do hereby certify that the DVD videotape of the City Council Meeting on April 18, 2023, is the official record of the Council Meeting and is on file and maintained in City Hall.

Gabrielle Morones, Deputy City Clerk

SPECIAL JOINT MEETING OF THE AVALON CITY COUNCIL AND

BOARD OF DIRECTORS OF LOVE CATALINA ISLAND TOURISM AUTHORITY TUESDAY, APRIL 20, 2023
THIS VIRTUAL MEETING IS HELD PURSUANT TO AB 361

AVALON' SCITY COUNCIL SHALL GENERALLY BE AVAILABLE TO THE PUBLIC REMOTELY. The general public may attend the meeting in the Council Chambers however must adhere to social distancing requirements. The public is encouraged to watch and participate from the safety of their homes while practicing social distancing.

ROLL CALL -Present via Teleconference and In -Person: Mayor Anni Marshall, Councilmembers Yesenia De La Rosa, Lisa Lavelle, Michael Ponce and Mary Schickling. Also present: City Manager David Maistros and Deputy City Clerk Gabrielle Morones. City Attorney Scott Campbell not present.

WRITTEN COMMUNICATIONS -None.

PRESENTATION:

Guided discussion facilitated by Myles C. Rademan. The City Council and the Board of Directors of Love Catalina Island Tourism Authority discussed improving mutual respect and communication, possible co -funding of future improvements/ projects in Avalon, TOT distribution, and sustainable tourism. City staff will inquire about the cost associated with adopting a Sustainability Plan and present the results at a future City Council Meeting.

Mayor Marshall adjourned the meeting at 2: 48 p. m.

I, Gabrielle Morones, Deputy City Clerk, do hereby certify that the DVD videotape of the Special City Council Meeting on April 20, 2023, is the official record of the Council Meeting and is on file and maintained in City Hall.

Gabrielle Morones, Deputy City Clerk / Sr. Administrative Assistant

AVALON CITY COUNCIL MEETING WHICH WILL ALSO INCLUDED

A MEETING OF THE CITY COUNCIL ACTING AS

THE HOUSING AUTHORITY
TUESDAY, MAY 2, 2023
THIS VIRTUAL MEETING IS HELD PURSUANT TO AB 361

CALL TO ORDER -5: 00 p. m.

WRITTEN COMMUNICATIONS -None.

ORAL COMMUNICATION -City Staff received 1 comment via ask. com from Kate Ruddon regarding Transient Rental License at Hamilton Cove.

PRESENTATIONS:

1. Finance Director Matthew Baker provided an update on the current draft of the Fiscal Year 2023-024 operating budget, including proposed requests related to staffing, maintenance and contract services.

CONSENT CALENDAR -There were 4 Items on the Consent Calendar. Motion to approve items # 1- #4 made by Michael Ponce, seconded by Mary Schickling. ( All Ayes)

HOUSING AUTHORITY/ CITY COUNCIL MINUTES
MAY 2, 2023
PAGE 2

1. Minutes
Approved minutes from the April 4, 2023 regular City Council Meeting.

2. Warrants
Approved warrants in the amount of $580, 46. 82, one payroll in the amount of 216, 712. 14, one electronic fund transfers totaling $ 1, 493. 74 totaling 798, 612. 70for April 10, 2023 through April 21, 2023.

3. Findings to Continue to Hold Remote TeleconferenceNirtual City Council Meetings Pursuant to Assembly Bill 361
Reconsidered the circumstances of COVID- 19state of emergency proclaimed by the Governor and COVID- 19' scontinued impact and determine that state or local officials have imposed or recommended measures to promote social distancing in connection with COVID- 19, and as such, that continuing to utilize the protections of Assembly Bill 361 will protect the health and safely of attendees.

4. Adopt an Ordinance Amending Chapter 4-. 1703 of the Vehicle Code Setting a Date for Mandating Electrification of Commercial Autoettes Adopted Ordinance No. 1211- 23 of the City of Avalon Amending Title 4, Chapter 4, Article 17 of the Avalon Municipal Code, Requiring all New Commercial Autoettes to be Electric by January 1, 2024.

GENERAL BUSINESS

5. Authorize Budget Amendment for Purchase of Replacement K -Rail Fence Panels and Saddles
1) Authorized a budget amendment increasing the Pebbly Beach Road Rip Rap Project ( Project # 180008) and fund # 10575- 647 by $ 55, 000. (2) Authorized the City Manager, or their designee, to procure, per the City' s purchasing policy, twenty ( 20) new k -rail fence panels, and twenty- oe (21) fence panel saddles from Boulder Contracting Company at a cost not to exceed $ 55, 000.

Motion to approve made by Michael Ponce, seconded by Lisa Lavelle. ( All Ayes)

6. Authorize Budget Amendment for Change Orders for Via Casino Arch Restoration
1) Approved change orders one ( 1) through five ( 5) provided by MKS Specialty Finishes Inc. (2) Amended the FY22- 23 Budget by increasing the Casino Way Improvements Capital Improvement Expenditure Account 10470- 6679 by 65, 000; and ( 3) Authorized the additional expenditure of $ 80, 600. 92to MKS Specialty Finishes, Inc. for the Via Casino Arch Restoration Project.

Motion to approve made by Michael Ponce, seconded by Mary Schickling.

All Ayes)

HOUSING AUTHORITY/ CITYCOUNCIL MINUTES
MAY 2, 2023
PAGE 3
The following General Business Item was the City Council acting as the Housing Authority***

7. Retaining Wall at 206 E. Whittley
1) Approved of the design and construction documents for the 206 E. Whittley Retaining Wall Project. ( 2) Authorized the City Manager or his designee to develop and release of a Request for Proposal for qualified contractors to build a retaining wall and associated roadway improvements at 206 E. Whittley.

Motion to approve made by Lisa Lavelle, seconded by Mary Schickling.

All Ayes)
Mayor Marshall adjourned the meeting at 6: 45 p. m.

I, Gabrielle Morones, Deputy City Clerk, do hereby certify that the DVD videotape of the City Council Meeting on May 2, 2023, is the official record of the Council Meeting and is on file and maintained in City Hall.

Gabrielle Morones, Deputy City Clerk

CITY OF AVALON CITY COUNCIL
MEETING DATE: May 16, 2023
ORIGINATING DEP: Finance
PREPARED BY: Matthew Baker, Finance Director
SUBJECT: Warrants
AGENDA ITEM:

CITY MANAGER: DA, II, L
RECOMMENDED ACTION( S): Approve total expenditures for April 24, 2023 through May 5, 2023 totaling $ 1, 243, 189. 67.

REPORT SUMMARY: These disbursements through May 5th are comprised of warrants totaling $ 845, 987. 88, one payroll totaling $ 239, 386. 9, and other electronic fund transfers totaling $ 157, 814.3. 74.

ITEM DESCRIPTION AMOUNT DATE
GF US BANK WARRANTS CK# 35914-5982 845, 987. 88 04/ 28/3 PAYROLL 239, 386. 9 05/ 23
EFT - CALPERS MEDICAL 80,45. 10 05/3/ 23
EFT - CALPERS RETIREMENT 37,94. 11 04/ 26/3
EFT - CALPERS RETIREMENT 37, 423. 92 05/3/ 23
EFT - HARBOR/ REC CREDIT CARD AND BANK SERVICE FEES 2, 151. 70 05/ 23 TOTAL DISBURSEMENTS 1, 243, 189. 67
GOAL ALIGNMENT: Ongoing meeting of City obligations.

FISCAL IMPACTS: There are sufficient funds available, and the expenditures are included in the FY22- 23 Budget.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/ A
FOLLOW UP ACTION: N/ A
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENTS: Audit Certificate, Warrant List, US Bank Credit Card Detail

CITY OF AVALON
APRIL 24, 2023 - MAY 5, 2023 DISBURSEMENTS
May 16, 2023

ITEM DESCRIPTION AMOUNT DATE
GE US BANK WARRANTS CK# 35914-5982 845, 987. 88 04/ 28/3 PAYROLL 239, 386. 9 05/5/ 23
EFT- CALPERS MEDICAL 80,45. 10 05/3/ 23
EFT - CALPERS RETIREMENT 37,94. 11 04/ 26/3
EFT - CALPERS RETIREMENT 37, 423. 92 05/3/ 23
EFT - HARBOR/ REC CREDIT CARD AND BANK SERVICE FEES 2, 151. 70 05/ 23 TOTAL DISBURSEMENTS 1, 243, 189. 67

CERTIFICATE
IN ACCORDANCE WITH SECTION 32702

OF THE GOVERNMENT CODE, I CERTIFY

THAT THE ABOVE DEMANDS ARE ACCURATE

AND THAT FUNDS ARE AVAILABLE FOR
PAYMENT.

APPROVED AND AUDITED THIS
16TH DAY OF MAY 2023

AUDIT COMMITTEE - LISA LAVELLE

I CERTIFY UNDER PENALTY OF PERJURY

THAT THE FOREGOING IS TRUE AND
CORRECT.

EXECUTED THIS 16TH DAY OF MAY 2023

AUDIT COMMITTEE - MARY SCHICKLING FINANCE DIRECTOR - MATTHEW BAKER

CITY OF AVALON
MARCH 27, 2023 - APRIL 7, 2023 DISBURSEMENTS
April 18, 2023

CHECK DATE

NUMBER ISSUED AMOUNT NAME DESCRIPTION
35562
35914
35915
35916
35917
35918
35919
35920
35920
35921
35922
35923
35924
35925
35926
35927
35928
35929
35930
35931
35932
35933
35934
35935
35936
35937
35938
35939
35940
35941
35942
35943
35944
35945
35946
35947
35948
35949
35950
35951
35952
35953
35954
35955
35956
35957
35958
35959
04/ 25/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
710. 03)
8, 250. 0
2, 952. 1
8, 939. 2
29, 565. 00
1, 383. 10
2, 842. 05
40, 964. 59
40, 964. 59)
6, 520. 0
1, 962. 34
15, 844. 27
5, 221. 00
1, 999. 64
3, 966. 27
2, 009. 90
104, 500. 0
24, 083. 3
10, 500. 0
7, 924. 07
268. 00
6, 300. 0
134, 294. 79
540. 00
1, 611. 00
1, 354. 10
13, 293. 00
1, 303. 00
901. 36
2, 841. 05
247. 35
1, 425. 81
1, 517. 18
588. 96
1, 461. 86
3, 662. 73
1, 631. 55
240, 554. 25

89. 00
532. 00
268. 08
710. 03
951. 00
2, 054. 90
13,38. 72
2, 113. 98
230.3

LAWSON PRODUCTS

AAA OIL, INC
ACTION SALES & METAL CO.

AMAZON CAPITAL SERVICES, INC.

AQUATIC BIOASSAY & CONSULTING
AT& T

AVALON FREIGHT SERVICES, LLC

AVALON MOORING & DIVING

AVALON PLAZA CAFE

BASIN MARINE

BEST, BEST & KRIEGER, LLP

BEYOND SOFTWARE SOLUTIONS

BRAY, BRIAN

CATALINA BEVERAGE CO

CATALINA BROADBAND SOLUTIONS

CATALINA CHAMBER OF COMMERCE

CATALINA COASTAL TOURS & FISHING

LONG, DAVID

CATALINA ISLANDER

CATALINA PEST CONTROL

CIVICPLUS, LLC
CO. OF LOS ANGELES SHERIFF' S DEPT.

COLLINS COLLINS MUIR & STEWARD, LLP

CONEY ISLAND

DANGELO CO

DAVIS FARR LLP

DEWEY PEST CONTROL

DION & SONS MARINE FUELS INC

FINELINE CONSTRUCTION

GONZALES, ALIANA

GRAINGER
HAAKER

HART, DAVID

HDL COREN & CONE
HENDERSON MARINE SUPPLY, INC.

ICON INTERNATIONAL INC
JILK HEAVY CONSTRUCTION, INC.

JORDAHL CONSTRUCTION

KATIE' S KITCHEN

KECO PUMP & EQUIPMENT

LAWSON PRODUCTS
MASA

MATTHEWS INTERNATIONAL CORPORATION

MCKINNEY CAPITAL HERMOSA PARTNERS

MCMASTER- CARR
MED- TECH RESOURCE, INC.

VOID - LOST IN MAIL

SUPPIES - PUBLIC WORKS

SUPPLIES - PUBLIC WORKS

SUPPLIES - ALL DEPARTMENTS

SERVCIE - WWTP

COMMUNICATIONS - ALL DEPARTMENTS

FREIGHT - ALL DEPARTMENTS

SERVICE - HARBOR

VOID - ENTRY ERROR

SENIOR MEALS TRUE UP

SERVICE - HARBOR
LEGAL FEES - 03/ 2023

CONTRACT SERVICES - IT
RETIREE INSURANCE - 1-04/ 2023

SUPPLIES - ALL DEPARTMENTS

INTERNET - ALL DEPARTMENTS
TOT - 05/ 2023
CONTRACT SERVICES - 05/ 2023

CONTRACT SERVICES - CDO

VOID - MUTI STUB CHECK

ADVERTISING - ALL DEPARTMENTS

SERVICE - HARBOR

ANNUAL FEE - RECREATION
RESIDENT DEPUTY - 03/ 2023

LITIGATION COSTS
SENIOR MEALS - 01-3/ 2023

SUPPLIES - PUBLIC WORKS

SERVICE - FINANCE

SERVICE - ADMINISTRATION/ PUBLIC WORKS

FUEL - HARBOR

SERVICE - FIRE

REIMB O/ P COSTS

SUPPLIES - GARAGE/ PUBLIC WORKS

SUPPLIES - GARAGE

REIMB O/ P COSTS

SERVICE - FINANCE

SUPPLIES - HARBOR

SERVICE - HARBOR

HHW DISPOSAL
SENIOR MEALS - 03/ 2023

SUPPLIES - HARBOR
REISSUE CHECK 35562

SERVICE - FINANCE

SUPPLIES - CEMETERY
DEPOSIT - 4TH OF JULY

SUPPLIES - GARAGE/ HARBOR

SUPPPLIES - FIRE

Page 1 of 2 ends

CITY OF AVALON
MARCH 27, 2023 - APRIL 7, 2023 DISBURSEMENTS
April 18, 2023

CHECK DATE

NUMBER ISSUED AMOUNT NAME DESCRIPTION
35960
35961
35962
35963
35964
35965
35966
35967
35968
35969
35970
35971
35972
35973
35974
35975
35976
35977
35978
35979
35980
35981
35982
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
04/ 28/023
9, 240. 0
688. 20
4, 320. 73
723. 60
1, 025. 96
954. 36
601. 34
391. 25
1,90. 49
1, 351. 00
580. 61
9, 357. 91
620.1

30.5 71, 543. 26
1, 718. 24
2, 909. 02
15, 208. 33
5, 751. 85
1, 237. 50
3, 942. 40
35, 409. 72
5,54. 87
845, 987. 88

SULLIVAN, MATTHEW
MM INTERNET, INC.

POLYDYNE, INC.

QUADIENT LEASING USA, INC.

QUILL CORP

RICOH AMERICAS CORP
RICOH USA, INC.

ROSENOW SPEVACEK GROUP, INC
SACRAMENTO METROPOLITAN FIRE DIST.

SAND TRAP

SHERWIN- WILLIAMS

SIRIA' CLEANING SERVICE

SOUTH COAST AQMD

THOMPSON, DEVIN
PARKING CONCEPTS, INC.

ULINE

CORPORATE PAYMENT SYSTEMS

VEGA, EDMUNDO

WESTRIDGE ENVIRONMENTAL GROUP

WITTMAN ENTERPRISES, LLC

W -TRANS
AL LARSON BOAT SHOP, INC.

AVALON MOORING & DIVING
PROGRESS PAYMENT 3

SERVICE - IT

SUPPLIES - WWTP

POSTAGE METER LEASE

SUPPLIES - ALL DEPARTMENTS

COPIER LEASE - PLANNING

SERVICE - ADMINISTRATION

SERVICE - FIRE
SENIOR MEALS 12/ 2022- 0/ 2023

SUPPLIES - HARBOR
2ND HALF 04/ 2023

PERMIT FEES - WWTP

REIMB O/ P COSTS
CONTRACT SERVICES - 03/ 2023

SERVICE - HARBOR

SEE ATTACHED DETAIL
CONTRACT SERVICES - 04/ 2023

SUPPLIES - WWTP

SERVICE - FINANCE

SERVICE - PLANNING

SERVICE - HARBOR

Page 2 of 2 ends

CITY OF AVALON
US BANK CREDIT CARD CHARGES PAID APRIL 28, 2023
May 16, 2023

LAST NAME
BAKER
BAKER 3/ 28/023
BAKER 3/0/ 223
BAKER 4/ 3/ 2023
BAKER 4/ 6/ 2023
BAKER 4/ 7/ 2023
BAKER 4/ 13/ 2023
BAKER 4/ 17/ 2023
BAKER 4/ 17/ 2023
GONZALES 3/ 16/ 2023
GONZALES 3/ 23/023
GONZALES 3/ 28/023
GONZALES 3/ 28/023
GONZALES 3/1/ 2023
GONZALES 4/ 2023
GONZALES 4/ 6/ 2023
GONZALES 4/ 6/ 2023
GONZALES 4/ 7/ 2023
GONZALES 4/ 13/ 2023
GONZALES 4/ 13/ 2023
GONZALES 4/ 17/ 2023
HART 3/ 20/23
HART 3/ 22/023
HART 3/ 22/023
HART 3/ 27/023
HART 3/ 27/023
HART 3/ 27/023
HART 4/ 3/ 2023
HART 4/ 3/ 2023
HART 4/ 2023
HART 4/ 10/ 223
HART 4/ 10/ 223
HART 4/ 12/ 2023
HART 4/ 12/ 2023
HART 4/ 13/ 2023

POST DATE AMT USD
3/ 20/23 9. 01

63. 00

24. 63
125. 00
352. 96

11. 69

50. 00

38. 00
485. 70

14. 83
446. 34

37. 07

4. 39
187. 97

30. 79
VENDOR

CHETS HARDWARE
USPS
USPS
CSMFO

SOUTHWEST AIRLINES
UPS

CITY EXPRESS

ABM PARKING

HYATT REGENCY SACRAMENTO
AMAZON

ALAMO RENT - A -CAR
AMAZON
AMAZON

HOLIDAY INN
AMAZON

22. 78) AMAZON

19. 95 TRADER JOE' S

84. 00 CATALINA EXPRESS
396.4) ALAMO RENT - A - CAR
188. 00 TRUCKEE NORTH TAHOE TRANSPORTATION
224. 00 HYATT HOTELS RENO
408. 00 CITRIX SYSTEMS

69. 95 VISTA PRINT

75. 00 CITY CLERKS ASSOCIATION

48. 78 USPS

15. 93 VONS

42. 00 CATALINA COFFEE & COOKIE CO.

35. 00 MAILGUN TECHNOLOGIES

40. 25 CATALINA COFFEE & COOKIE CO.

82. 96 CYBERLYNK NETWORK

30. 00 CATALINA ISLAND CHAMBER

14. 35 NAMETAG INC.

26. 08 VAST CONFERENCE

17.4 AVERY PRODUCTS

25. 37 VAST CONFERENCE
2, 909. 02 CHECK NUMBER 35976

DESCRIPTION

KEY COPIES

POSTAGE

MEMBERSHIP
TRAVEL

FREIGHT
TRAVEL
TRAVEL

LODGING

OFFICE SUPPLIES
TRAVEL

OFFICE SUPPLIES

LODGING

OFFICE SUPPLIES
CREDIT
TRAVEL
TRAVEL
CREDIT
TRAVEL

LODGING

IT SUBSCRIPTION

OFFICE SUPPLIES

TRAINING

POSTAGE

MEETING SUPPLIES

OFFICE SUPPLIES

MEETING SUPPLIES

IT SUBSCRIPTION

MIXER DUES

OFFICE SUPPLIES

COMMUNICATIONS

OFFICE SUPPLIES

COMMUNICATIONS

DEPARTMENT

FINANCE

ADMINISTRATION

CITY OF AVALON CITY COUNCIL
MEETING DATE: May 16, 2023 AGENDA ITEM: 3
ORIGINATING DEP: City Attorney CITY MANAGER: 4Uk
PREPARED BY: Scott Campbell, City Attorney
SUBJECT: Findings to Continue to Hold Remote TeleconferenceNirtual City Council Meetings Pursuant to Assembly Bill 361
RECOMMENDED ACTION( S): Reconsider the circumstances of COVID- 19state of emergency proclaimed by the Governor and COVID- 19' scontinued impact and determine that state or local officials have imposed or recommended measures to promote social distancing in connection with COVID- 19, and as such, that continuing to utilize the protections of Assembly Bill 361 will protect the health and safely of attendees.

REPORT SUMMARY: Traditionally, the Brown Act allows for teleconference or virtual meetings, provided that the physical locations of the legislative body' s members joining by teleconference are posted on the agenda, that those locations are open to the public and that a quorum of the members is located within its jurisdiction. AB 361 provides an exception to these procedures in order to allow for fully virtual meetings during proclaimed emergencies, including the COVID- 19 pandemic.

Since March of 2020 and the issuance of Governor Newsom' sExecutive Order N- 29-0, which suspended portions of the Brown Act relating to teleconferencing, the City Council has had virtual meetings without having to post the location of the legislative body members attending virtually.

Most public agencies have been holding public meetings using virtual platforms since this time.

In June of 2021, Governor Newsom issued Executive Order N- 08- 21, which provided that the exceptions contained in EO N- 29-0 would sunset on September 30, 2021.

On September 10, 2021, the Legislature adopted AB 361, which allows public agencies to hold fully virtual meetings under certain circumstances without the posting of the agenda from each location a
legislative body member is attending. Governor Newsom signed the bill into law on September 16, 2021. Because it contained an urgency provision, it took immediate effect.

Specific Findings Required under AB 361
As the State of Emergency has ended, the City Council can continue to hold virtual meetings without providing notice of the City Council' steleconference location if the City Council makes the following two findings:

1. State or local officials have imposed or recommended measures to promote social distancing in connection with COVID- 19; and

2. The City Council reconsiders the circumstances of the state of the emergency and danger presented by COVID- 19;
65059. 00000134520481. 1
Having made the findings, the City Council can continue every 30 days to authorize meetings under AB 261 to protect the health or safety of attendees.

COVID- 19continues to present a threat to the health or safety of members of the public. Although vaccines are now widely available, many people in the State and County are still not fully vaccinated and remain susceptible to infection. The disease can still spread rapidly through person -to -person contact and those in close proximity. During the week of May 4, an average of 1,50 new cases of COVID- 19statewide were reported. In Los Angeles County, there were an average of 254 new cases of COVID- 19 each day and an average of 4 deaths per day and hundreds of people are hospitalized with COVID- 19. Additionally, CaI/ OHSA has implemented COVID- 19 Prevention Non -Emergency Regulations that will remain in effect until February 3, 2025. The City' s economy is dependent upon visitors to the island, the presence of which, increases the likelihood of transmission of the disease. Also, having members of the public attend council meetings at locations where council members are in attendance due to their desire to avoid exposure to COVID- 19poses a risk to the health or safety of attendees.

Re -Authorization is Required Within 30 Days
The City Council made the required findings at its May 2, 2023 City Council meeting. Consistent with the provisions of AB 361, the new findings must be made every 30 days. Thus, if the City Council desires to continue to meet remotely without having to post the location of each teleconference location, the City Council reconsider the facts of the state of emergency and continued impact of COVID- 19, find that state or local officials have imposed or recommended measures to promote social distancing in connection with COVID- 19, and therefore, that remote meetings under AB 361 should continue in order to protect the health or safety of attendees.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City Council will have to follow the Brown Act provisions that existed prior to the COVID- 19 pandemic.

FOLLOW UP ACTION: That the City Council make the findings under AB 361 at its June 4, 2023 City Council meeting.

GOAL ALIGNMENT: N/ A
FISCAL IMPACTS: None.

ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda pursuant to the Brown Act.

ATTACHMENTS: None.
65059. 00000\ 34520481. 1

CITY OF AVALON CITY COUNCIL
MEETING DATE: May 16, 2023 AGENDA ITEM:

ORIGINATING DEP: Finance CITY MANAGER:

PREPARED BY: Matthew Baker, Finance Director
SUBJECT: Fiscal Year 2022-023 Third Quarter Treasurer' sReport RECOMMENDED ACTION( S): Adopt the resolution accepting the FY22- 23 Third Quarter Treasurer' sReport.

REPORT SUMMARY: State and Municipal Codes require the Treasurer to submit within 30 days following each fiscal quarter a report summarizing the City' s cash and investment balances. Attached is the Third Quarter Treasurer' sReport for FY22- 23. The report was shared with the City Treasurer prior to presentation to City Council.

The purpose of the report is to inform the City Council and Avalon residents, on a quarterly basis, of the City' s cash and investment balances, the investment types, yields, and market values, and to ensure that the City' sinvestments are in compliance with the City' s adopted investment policy. The report shows that all of the City' sfunds are in compliance with its investment policy. In general, operating cash is held in US Bank checking accounts and any excess cash is invested in California' s Local Agency Investment Fund ( LAIF) and various certificates of deposit ( CDs). In accordance with Government Code sections 16429. and 53601 et seq., the City cannot invest more than 30% of its portfolio in CDs. CDs accounted for

21. 3% of the unrestricted cash and investments for the quarter ended March 31, 2023.

The unrestricted cash balance for the third quarter of 2022-023 totaled $ 19. 21 million, a decrease of $ 1. 62 million from the second quarter of 2022-023. The unrestricted cash balance includes cash for enterprise funds ( e.g. Sewer, Saltwater, and Solid Waste) not available for general government functions. The decrease in unrestricted cash is attributable to the seasonality of visitor -driven tax revenues and the timing of property tax and direct assessment payments, with significant installments remitted by the County in December and April of each year. The unrestricted cash balance increased by $ 7. 09 million from the third quarter of 2021-022. The increase in unrestricted cash balance from the prior fiscal year is attributable to visitor -driven tax revenues and fees significantly exceeding pre- COVID averages, as well as due to the timing of significant capital outlays. The City expects to begin construction on several major capital projects during the next fiscal year which will reduce future unrestricted cash balances.

The restricted cash balance for the third quarter of 2022-023 totaled $ 10.3 million, an increase of $206 thousand from the second quarter of 2022-023. The increase is primarily attributable to interest income and the timing of Successor Agency payments.

GOAL ALIGNMENT: Required disclosures.

FISCAL IMPACTS: None
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENTS:

1. FY22- 23 Third Quarter Treasurer' sReport

2. CD Investment Reports

3. Resolution to Accept the Report
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF AVALON/ SUCCESSOR AGENCY TO THE AVALON

COMMUNITY IMPROVEMENT AGENCY ADOPTING

THE TREASURER' SINVESTMENT REPORT FOR
FISCAL YEAR 2022/023 THIRD QUARTER
The City Council ofthe City ofAvalon/ Successor Agency does determine, find and resolve as follows:

Section 1. The Fiscal Year 2022-023 Third Quarter Treasurer' sReport is hereby adopted and approved.

PASSED, APPROVED AND ADOPTED this 16th day of May, 2023.

Ann Marshall - Mayor
ATTEST:

Gabrielle Morones, Deputy City Clerk
Report
Date:
3/
City
of
Avalon
Certificate
of
Deposit
Investments
Dealer
Settled
Principal
Rate
ProEqty Pro04/ 13/ 2021
Eqty
04/ 1/ 2021
ProEqty
07/ 14/ 2021
ProEqty
12/0 201
MBS
05/ 10/ 2022
MBS
10/4 2022
MBS
10/ 07 2022
MBS
04/ 25019
MBS
04/ 28/022
MBS
05/4/ 2022
MBS
10/ 05 2022
MBS
10/ 07 2022
MBS
12/ 2902
MBS
12/ 30 2022
MBS
04/ 1/ 2022
MBS
04/ 29/022
MBS
12/ 30 2022
000 248, 247, 000 249, 000 248, 000 246, 000 246, 000 246, 000 246, 000 246, 000 246, 000 000 246, 246, 000 246, 000 246, 000 246, 000 246, 000 246, 000 1 .
00 %
0 .
95% 0. 55 % 1 .
10 %

1. 85 %4. 50 %2. 4. 4.35%60%75% 2. 2. 55% 40% 3. 40%4. 00% 4. 90%

4. 70%2. 2. 80% 95%
Annualeld Yi
2, 480 2, 347 1, 370 2, 728 4, 551 11, 070 10, 701 6, 765 6, 273 6, 396 10, 824 10, 824 9, 840 9, 594 6,42 6, 888 12,77 Interest
Pmt
Next
Coupon
Sch
edule Payme
nt
Quarterly Monthly Semi- Annl Semi- Annl Maturity Maturity Maturity Semi- Annl Semi- Annl Annl Semi- Annl Semi- Monthly Semi- Annl Monthly Annl Semi- Monthly Monthly 01/ 13 2023 01/6 2023 1/4/ 2023 6/ 10/ 2023 5/ 10/ 2023 10/3 2023 12/ 7 203 04/ 25023 04/ 29/023 5/ 6 2023 4/ 5 2023 1/ 2023 1/6/ 29023 1/ 30/ 2023 04/ 1 2023 1/2023 1/ 30 2023 Maturity Date
04/ 13/ 2026 04/ 1/ 2026 7/ 15 2024 12/0 205 5/ 10 2023 10/3 2023 12/ 7 203 04/ 25/024 04/ 29/024 5/ 6 2024 10/ 6 2025 10/ 7 2025 6/ 30/ 2026 12/ 30 2026 04/ 1 2027 4/ 29027 12/ 30 2027 Days
to Maturity 1,09 1,10 472 985 40 196 251 391 395 402 920 921 1,87 1, 370 1, 475 490 1, 1, 735
Cusip # 05600XCP3 066519QV4 795450765 856285ZL8 35633
MB10
62384RAP1 88283
M
BY9
61760AZK8 02007GQE6 38149
M
6J
7 02589AE24 92891CCQ3 06063HPM9 05765LBT3 87165FK45 39573LDE5 01882 MAB8
BMO
SallieState
Ally
Bank
ProEqty MBS
WeighteSubtotal d
Average
4, 190 00
Cash
14 Cash
36, 970

2. 90%
121, 469
850
Pershing
LLC
Bank
Pershing
LLC
Bank
Total $
4, 226 984
All
of
the ofCertificate
Deposits
listed
above
are
FDIC
insured
up
to $
250, 00
each.

CITY OF A VALON

QUARTERLY TREASURER' S REPORT
THIRD QUARTER ENDED MARCH 31, 2023

NAME OF ISSUERJTYPE OF INVESTMENT

ANNUAL MARKET
BANK BALANCE Outstanding Checks Deposits In Transit BALANCE YIELD MATURITY VALUE

UNRESTRICTED CASH AND INVESTMENTS
US BANK - GENERAL CHECKING ACCOUNT S 1, 002, 424. 07 ( 861, 49. 23) 122, 218. 50 S 263,23. 34 0.05' On demand S 263,23. 34 US BANK - PAYROLL ACCOUNT 297, 380. 43 603. 44 ( 24, 044. 88) 273, 98.9 0.0% On demand 273, 98.9 US BANK - FLEX BENEFITS ACCOUNT 9, 264. 5 9, 264. 5 0.0% On demand 9, 264. 5 PETTY CASH 500. 00 0.0% On demand 500. 00
PROEQUITIES - VARIOUS CERTIFICATES OF DEPOSITS 0899, 847. 73 - - 899,47. 73 2. 90% 0 - 5 years 899,47. 73

ALL CDS ARE FDIC INSURED)
MULTI -BANK SECURITIES - VARIOUS CERTIFICATES OF DEPOSIT5. S3, 153, 955. 26 3, 153, 955. 26 2. 90% 0 - 5 years 3, 153, 955. 26

ALL CDS ARE FDIC INSURED)
LAIF - GENERAL ACCOUNT 14, 605, 182. 76 - 14, 605, 182. 76 2. 63% On demand 14, 408, 163. 65

CA LOCAL AGENCY INVESTMENT FUND)
TOTAL UNRESTRICTED CASII AND INVESTMENTS S 19, 968, 054. 79 S 19, 205, 912. 6 S 19, 008, 893. 51 RESTRICTED ACCOUNTS:

US BANK - FLEX BENEFITS ACCOUNT 34, 891. 68 34, 891.8 0.0% On demand 34, 891.8 US BANK - HOUSING AUTHORITY 1,81, 628. 2 1,81, 628. 2 0.0% On demand 1,81, 628. 2

LOW MODERATE INCOME HOUSING)

LAIF - HOUSING AUTHORITY

US BANK - SUCCESSOR AGENCY TO ACIA

LAIF - SUCCESSOR AGENCY TO ACIA
4, 872, 251. 53 4, 872, 251. 53 2. 63% On demand 4, 806, 526. 4 639, 968. 80 - 639, 968. 80 0.0% On demand 639, 968. 80 23, 712, 50 23, 712. 50 2. 63% On demand 23, 392. 63

US BANK ( AS TRUSTEE) - SUCCESSOR AGENCY
2003 REFUNDING BONDS DEBT SERVICE - SERIES A 107. 23 107. 23 0.0% On demand 107. 23 2015 REFUNDING BONDS DEBT SERVICE - SERIES A & B 1, 021. 27 1, 021. 27 0.0% On demand 1, 021. 27 US BANK - CIMC IMPROVEMENT FUND 431, 389. 68 431, 389. 68 0.0% On demand 431, 389. 68 NORTHERN TRUST- CALRECYCLE 52,95, 048. 55 - 2, 595, 048. 55 2, 595, 048. 55 CALPERS CERBT TRUST 5296, 936. 33 296, 936. 33 296, 936. 33 TOTAL RESTRCITED ACCOUNTS S 10, 076, 956. 05 S 10, 076, 956. 05 S 10, 010, 911. 1 TOTAL BALANCE OF ALL ACCOUNTS 5 30. 045.111. 84 S 29,82, 868. 67 S 29, 019, 804. 62 Under the provision of Section 53646 of the California Government Code, the Treasurer or Chief Fiscal Officer shall render a report to the City Council and City Manager, at least quarterly, detailing information on all securities, investments and moneys of the City. The City is able to meet its anticipated expenditure requirements for the next six months. This quarterly report complies with the current Investment Policy adopted by the City Council on June 21, 2022.

Olcy Olsen - Treasurer Date
Matthew Baker - Finance Director Date

CITY OF AVALON CITY COUNCIL
MEETING DATE: May 16, 2023 AGENDA ITEM: 5
ORIGINATING DEP: Harbor CITY MANAGER:

PREPARED BY: Orne Carstarphen, Harbor Master
SUBJECT: Harbor Patrol Boat Volvo D4 Engine replacement RECOMMENDED ACTION( S): Authorize the City Manager to approve an expenditure for purchase of a new Volvo D4- 230 HP Engine package for Patrol Boat 7.

REPORT SUMMARY: Patrol Boat 7 is part of a fleet of 7 boats necessary to carry out the dayto- day operations of the City. Patrol Boat 7 is equipped with a Volvo D4 engine which currently has 8, 200 operating hours on it. The engine is now due for replacement.

Per the City' s informal bid process outlined in the municipal code, three quotes have been obtained:

Marine Diesel Services 57, 483.7
Harry' s
Marine Service 65, 042. 34
Tom Smith Marine 53, 914. 00Labor not included*
Note: All quotes or estimates above include labor except for Tom Smith Marine.

Marine Diesel Services estimate provides incentives such as returning commercial vendor discount of 10%, and a credit for the old engine, drive, and related parts.

Staff recommends Marine Diesel Services be awarded the engine repower.

GOAL ALIGNMENT: None
FISCAL IMPACTS: The purchases of D4 engine package was anticipated in the adopted 2022-3 budget for Patrol Boat Repair and Maintenance 10470- 6689.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Harbor Department Personnel will not have necessary equipment for its day- to- day operations.

FOLLOW UP ACTION: Implement City Council direction.

ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENTS: Three quotes/ esimates for the repower of Patrol Boat 7 Volvo D4- 230 engine package.

STATUS: QUOTE
Open Date: 4/ 11/ 2023
u ..;) HARRY' SMARINE SERVICE
t
1+*
1141 North Citrus Street
Oranges Ca 92887
Ph: (714) 771-899
info@harrysmari ne. com
FAERGURY KOHLER v+U rA
tt. 4lttJC Cat% SIV. xC= 13 Z .

Quote # 4714
11 1 111 1 1

CUSTOMER

ORNE CARSTARPHEN

CITY OF AVALON
PO BOX 707
AVALON , CA 90704
310) 882-236
ocarstarphen@cityofavalon. com

SERVICE WRITER OWNER HOURS OUT
0 4IILEAGE2 OUT
0 SALES TYPE
Regular or Over the Counter

TAG NUMBER PERMIT TERMS
COD

CUSTOMER PO
YEAR 1 MAKE! MODEL
1 1

TAX CODE
CA

PROMISED DATE
411112023
T Req FIII OEM Item Description Bin Your Price Amount W Stat

IABOR,,
L 40. 00 40. 00 82022
PARTS.

M 1. 00 1. 00 40869726
M 1. 00 1. 00 130320503
I 1. 00 1. 00 VOL 22677639
M 1. 00 1. 00 130323701
I 1. 00 1. 00 VOL 22944322
I 1. 00 1. 00 VOL 23510263
1 4. 00 4. 00 VOL 23219274
I 4. 00 4. 00 VOL 22567314
I 1. 00 1. 00 VOL 22846226
I 1. 00 1. 00 VOL 22846234
I 1. 00 1. 00 VOL 22754004
I 1. 00 1. 00 VOL 23407158
M 1. 00 1. 00 23840729
I 1. 00 1. 00 VOL 23411820
I 1. 00 1. 00 VOL 23378772
I 1. 00 1. 00 VOL 23561738
I 1. 00 1. 00 VOL 23975324
I 1. 00 1. 00 VOL 24273878
REPOWER D4 -230A -G
D4 - 230A - G
POWER SETTING- 230HP

FUEL FILTER
BASE ENGINE- 12V ALT/ STARTER

EXHAUST PIPE KIT
VMM- D4 COMMERCIAL
OIL VOS4

COOLANT- VCS YELLOW
DPI DRIVE 1. 85

TRANSOM SHIELD
H4 PROPELLER KIT

MAIN STATION KIT

CONTROL - HEAVY DUTY
HCU

SOFTWARE

WIRING HARNESS
B7XSV DISPLAY
GATEWAY NEMA 2000
160. 0 6, 400. 0 N
Materials:

Labor:

Subtotal:
26, 849. 00

0.0 G4 284. 00

0.0 466. 00
1, 265. 00
BACK 33. 00
CKRO( 34. 00
9, 525. 00
4, 512. 00
2, 650. 0
2,78. 00
1, 478. 00
1, 494. 00
165. 00
H 106. 00
LO 2, 140. 0
434. 00
6, 400. 0
6, 400. 0
26, 849. 00

0.0 284. 00

0.0 466. 00
1, 265. 00
132. 00
136. 00
9, 525. 00
4, 512. 00
2, 650. 0
2,78. 00
1, 478. 00
1, 494. 00
165. 00
106. 00
2, 140. 0
434. 00
Materials: 53, 914. 00
Labor:

Subtotal: 53, 914. 00
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
Commander: Form 5R Page 1 of 2
Printed 4/ 11/ 2023 4: 37:5PM
ORNE CARSTARPHEN QUOTE # 4714
Payment Details
Tyoe
rTracking
No
Amount Payment Date
D4 REPOWER
Service Requested
Totals
Item
Fee
Unit
Labor
Kit
Misc
Subtotal
25, 587. 00

0.0 0.0
6, 400. 0

0.0 28, 327. 00
60, 314. 00
Shop Fees 200. 00
Ship By UPS 350. 00
CA 4, 178. 3350
Total Due 65, 042. 34
Total Paid 0.0
Balance Due 65, 042. 34
Repair Order Recommendation
WE APPRECIATE YOUR BUSINESS !! PLEASE PAY FROM INVOICE. AMOUNT DUE & PAYABLE UPON PRESENTATION.

A FINANCE CHARGE OF 1.5% WILL APPLY ON ACCOUNTS 30 DAYS PAST DUE.

Disclaimer:

I HEREBY AUTHORIZE THE ABOVE REPAIR TO BE DONE ALONG WITH THE NECESSARY MATERIAL AND HEREBY GRANT YOU AND/ ORYOUR

EMPLOYEE PERMISSION TO OPERATE THE VEHICLE, VESSEL OR ENGINE HEREIN DESCRIBED, ON SHEETS, HIGHWAYS, WATERWAY OR ELSEWHERE FOR THE PURPOSE OF INSPECTION OR TESTING. I HEREBY GRANT YOUR IMMUNITY FROM LAWSUITS ARISING OUT OF LOSS OF USE OR CARGO. ALSO, I AGREE THAT YOUR WARRANTY RESPONSIBILITY IS LIMITED TO REPAIRING OR REPLACING FAILED MATERIAL AND/ OR

CORRECTION OF WORKMANSHIP ON ENGINES, TRANSMISSION OR REVERSE GEARS ON WHICH REPAIRS ARE MADE, WITHIN THE WARRANTABLE PERIOD OF 90 DAYS LABOR 1 - YEAR PARTS. AN EXPRESS LIEN IS HEREBY ACKNOWLEDGED ON THE ABOVE VEHICLE, VESSEL, EQUIPMENT. OR PRODUCT TO SECURE THE NUMBER OF CHARGES THERETO. IF CHARGES ARE NOT PAID FOR ACCORDING TO YOUR TERMS OF NET 10TH PROXY, WE AGREE TO PAY YOU 15 % INTEREST, COLLECTIONS COSTS AND IF SUIT IS INSTITUTES BY YOU AND YOU PREVAIL A REASONABLE ATTORNEYS FEE. THE REPAIRER IS NOT RESPONSIBLE FOR LOSS DAMAGE TO ARTICLES LEFT WITH VEHICLE, VESSEL, OR

EQUIPMENT IN CASE OF FIRE, THEFT, OR ANY OTHER CAUSE BEYOND THEIR CONTROL I ALSO HEREBY AUTHORIZE AND UNDERSTAND THAT ALL REPAIRS WILL BE PERFORMED ON A TIME AND MATERIAL BASIS, CALCULATED, AND INVOICED AT THE FOLLOWING RATES: SHOP $ 160. 00 PER HOUR, FIELD $ 160. 00 PER HOUR, PLUS $2. 00 PER MILE THAT OUR SERVICE VEHICLES TRAVEL. LABOR CHARGES WILL BEGIN FROM THE TIME MECHANIC IS DISPATCHED FROM OUR SHOP FACILITY AND END UPON THE MECHANICS' RETURN TO OUR SHOP FACILITY. IF A REPAIR IS BEING DONE ON AN AGRRED PRICE A NOTE WILL BE ADDED UNDER SERVICE REQUESTED. ALL VESSELS LEFT ON THE PREMISES WILL BE CHARED $ 250. 00 PER DAY FOR STORAGE AFTER VERBAL WARNING OR EMAIL HAS BEEN SENT TO THE CUSTOMER IF INVOICES ARE NOT PAID AFTER 30 DAYS, HARRY' SMAIRNE SERVICE WILL CHARGE THE CREDIT CARD ON FILE. ALL CREDIT CARD TRANSACTIONS WILL HAVE A 2% PROCESSING FEE WEATHER RAN ON TIME OR PAST DUE. BY SIGNING BELOW, YOU AGREE TO THE DISCLAIMER WRITTEN ABOVE.

OWNER OF AGENT SIGNATURE
Date:

Commander: Form 5R Page 2 of 2 Printed 4/ 11/ 2023 4: 37:5PM Marine Diesel Services Inc.
1711 Whittier Ave.

Suite B
Costa Mesa, CA 92627

RINE DIES
RVICES 114
Name / Address

CITY OF AVALON
22 PLEASURE PIER
P. O. BOX 1085
AVALON, CA 90704
Item
VP40005012
VP22567314
BLANK
VEND_ DISC010

CORE FEE

FREIGHT
OSL
OSL

LABOR RATE
MISC
Description
DIESEL ENGINE OIL, VDS- 4, 15W- 40, VOLVO
PENTA

COOLANT, YELLOW READY MIX, VOLVO PENTA

PRIMARY FUEL FILTER, HOSES, CLAMPS AND

SUBTOTAL OF ITEMS

RETURNING COMMERCIAL VENDOR DISCOUNT
CORE CREDIT. OLD ENGINE, DRIVE, SHIELD AND

RELATED COMPONENTS BECOME THE

PROPERTY OF MARINE DIESEL SERVICES ( THIS

IS OPTIONAL AND YOUR CHOICE)

INBOUND FREIGHT FROM DISTRIBUTION
CENTER TO OUR LOCATIONSHIPPING/ HANDLING
Vessel helm display area rework.

Vessel delivery to our facility. Vessel delivery to launch ramp upon completion. ( Orange County area)
HRS: R&engine, drive and transom shield. Steering
system, fuel system and helm controls.

Supplies
Qty
4 4
1 1
1 1
2 40
1 Phone # Fax # E- mail
949) 612- 8180 Marinedieselservices@outlook. com

Page 2 ends

Estimate
Date Estimate #
4/ 11/ 2023 4028
Rate

54.75 48. 57
585. 00

10. 00%
2, 500. 0
350. 00
300. 00
550. 00
160. 00
500. 00
Total
218. 30T
194. 28T
585. 00T
53, 094. 58
5, 309. 46
2, 500. 00T
350. 00
300. 0
1,00. 0
6, 400. 0
500. 0T
Subtotal
Sales Tax ( 7.5%)
Total
Marine Diesel Services Inc.
1711 Whittier Ave.

Suite B
Costa Mesa, CA 92627

RIN E O I
ESC
eRVICES
Name / Address

CITY OF AVALON
22 PLEASURE PIER
P. O. BOX 1085
AVALON, CA 90704
Item

POLICY EST
Description
NOTE***

VESSEL ELECTRICAL INCLUDING THE ENGINE
BA 1 t E RY AND CHARGING SYSTEM IS NOT
INCLUDED TN THIS QUOTE.

POLICY- ESTIMATE
This " ESTIMATE" is just that, an estimate not a quote, based on what is known at this point in time. As work
performed, there may -be additional charges due to
subsequent discoveries, corroded hardware, parts, bad
access and other problems that are un- foreseen. In the interest of continued work flow and time constraints,
some of the necessary additional work may be done
without prior notice, however we will try to provide
updates on aregular basis. All estimates are valid for 30 days, unless otherwise specified in writing. Prices are subject to change without notice due to supplier price
changes.

Qty
Phone # Fax # E- mail
949) 612- 8180 Marinedieselservices@outlook. com

Page 3 ends

Estimate
Date Estimate #
4/ 11/ 2023 4028
Rate

0.0 Total

0.0 Subtotal
Sales Tax ( 7.5%)
Total
Marine Diesel Services Inc. R%NE DIES
1711 Whittier Ave.

Suite B
Costa Mesa, CA 92627
RVJCES 114
Name / Address

CITY OF AVALON
22 PLEASURE PIER
P. O. BOX 1085
AVALON, CA 90704
Item

POLICY DEP
Description

POLICY- DEPOSIT
It is the policy of Marine Diesel Services Inc. to collect a deposit/ payment for any and all parts required for a job as outlined on the Work Order that are leaving the
premises of Marine Diesel Services Inc' slocation and/ or service vehicles. Those parts are to be considered SOLD and delivered to the customer and are subject to standard invoicing policy terms. It is also the policy that all
invoices are paid in full prior to boat being released off of our property, unless receiving prior approval of Marine Diesel Services Inc owner. If a boat is approved for
release without payment, there will be a payment plan in place to ensure timely payment of all invoices.

X
Qty
Phone # Fax # E- mail
949) 612- 8180 Marinedicselservices@outlook. com

Page 4 ends

Estimate
Date Estimate #
4/ 11/ 2023 4028
Rate

0.0 Total

0.0T
Subtotal
Sales Tax ( 7.5%)
Total
Marine Diesel Services Inc.
1711 Whittier Ave.

Suite B
Costa Mesa, CA 92627
Name / Address

CITY OF AVALON
22 PLEASURE PIER
P. O. BOX 1085
AVALON, CA 90704
Estimate
Date Estimate #
4/ 11/ 2023 4028
Item Description Qty Rate Total
POLICY AUTH POLICYI
services,
property
done
Marine
Inc)
unit
An
on
materials
I
damage
any
I
to
warranties.

AUTHORIZATION
hereby warrant that I have full authority to authorize
purchase parts and equipment for the listed
above and hereby authorize the work above to be
along with the necessary materials and hereby grant
Diesel Services Inc ( hereby referred to as MDS
and/ or MDS Inc employees permission to operate the
as necessary for purposes of testing and inspection.
expressed Mechanic' s Lien is hereby acknowledged
the unit above to secure the amount of work and
thereto.
agree that MDS Inc is not responsible for any loss or
to unit( s) and/ or contents in case of fire, theft, or other cause beyond MDS Inc' scontrol.
hereby also acknowledge that I have reviewed and agree
all standard MDS Inc' s terms, conditions and limited

0.0 0.0T
Subtotal $ 53, 935. 12
Sales Tax ( 7.5%) $3, 548. 35
Total $ 57, 483.7
Phone # Fax # E- mail
949) 612- 8180 Marinedieselservices@outlook. com

Page 5 ends

Proposal quote is for a Single Engine package.

Engine Model: D4. 230
Transmission Model: DPI
Horsepower: 230HP @ 3400RPM
Rating: Rating 4 - Commercial
Emissions: EPA Tier 3
Quoted Unit includes following factory options - MY24:

Engine
Qty Spec Number Description Retail Price Total
1 1
1 1
1 Fluids
Qty
4 4
40869726
130320503
22677639
130323701
22944322
23510263
Spec Number
23219274
22567314
Transmission - DPI
Qty
1 1
1 Spec Number
22846226
22846234
22754004
D4 -230A -G
Power Setting - 230 HP
Fuel Filter - Water Separator
Base Engine - 12V Alt/ Starter
Exhaust Elbow
VMM - D4 Commercial
Description
Engine Oil - Volvo VDS4
Coolant - VCS Yellow
Description
DPI Drive - 1. 85:

Transom Shield - DPI
H4 Propeller Set
Control System - Main Station
Qty Spec Number
1 23407158
1 23840729
1 23411820
1 23378772
1 23561738
1 23975324
1 23870793
Description
Main Station Kit - Single AQ
Heavy Duty Control - Single
Stand Alone HCU
Control Software
Engine Harness - 7M
B7xsv Display - Glass Cockpit
Easy Connect - NMEA2000 Converter
26, 849. 00 $ 26, 849. 00
284, 00 $ 284. 00
466. 00 $ 466. 00
1, 265. 00 $ 1, 265. 00
Retail Price

33. 00

34. 00
Retail Price
9, 525. 00
4, 512. 00
2, 650. 0
Total
132. 00
136. 00
Total
9, 525. 00
4, 512. 00
2, 650. 0
Retail Price Total
2,78. 00 $ 2,78. 00
1, 478. 00 $ 1, 478. 00
1, 494. 00 $ 1, 494. 00
165. 00 $ 165. 00
106. 00 $ 106. 00
2, 140. 00 $ 2, 140. 0
434. 00 $ 434. 00
Retail Total: $ 53, 914. 00
Reply all I
v
N Delete Junk 1
V
Fw: Scanned image from MX -2600N
Inbox
Tom Smith < tomsmithmarine@yahoo. com> ? Reply all I
v
Tue 4/ 11 5: 31 PM
Orne Carstarphen; Tom Smith < tomsmithmarine@yahoo. com> Tom Smith Marine_ 2023...
245 KB
Show all 1 attachments ( 245 KB) Download
Orne:

Attached is the info on the new package.

Discount 2% net 10 days from date of acceptance of the package at my shop.

Labor payment after delivery is 10 to 15 days..

As a small business this is a
large item to carry for ?? length of time.

Rigging estimate is 20 to 25 hours @ $ 145. 00 per hour. plus small rigging items. > 3 4 2- S. vo Sea trial, 6 hrs. Setting the info with Volvo is on me as the selling dealer.. $ ? d , D o Will the transom of the boat need any glass work, is it wet or soft?? 7 I have a sublet glass man that can take care of it while it is apart.. just need notice.

If the boat was here, the package here and no problems it should be done withing a week! As of today i am 2 to 3 weeks out to due the job, i can take it in and remove the old, get the inside of it cleaned up and if you want re painted.

Package is in stock on the West Coast, 2 days to deliver max.

Respectfully
Tom Smith, Volvo dealer
Tom Smith Marine 562- 47- 6800
Evinrude Dealer Since 1976
Bay Marine 562- 46- 2216
Volvo Penta Dealer Since 1993
2852 Gardena Ave. Signal Hill
Ca. 90755
Fax 562- 46- 1982
Tuesday - Friday 10 AM to 4 PM
Closed Saturday, Sunday & Monday
v
Marine Diesel Services Inc.
1711 Whittier Ave.

Suite B
Costa Mesa, CA 92627
Name / Address

CITY OF AVALON
22 PLEASURE PIER
P. O. BOX 1085
AVALON, CA 90704
Item
BLANK
BLANK
BLANK
BLANK
BLANK
BLANK
BLANK
BLANK
BLANK
BLANK
BLANK
BLANK
Description
CITY OF AVALON PATROL BOAT #7

ENGINE CONTROL PACKAGE
D4 -230A -G
POWER SETTING- 230HP@3400RPM

HEAT EXCHANGER COOLED
EMISSIONS: EPA TIER 3
RATING: 4 - COMMERCIAL

EXHAUST RISER
TRANSMISSION:

DPI DRIVE- RATIO: 1. 85:

TRANSOM SHIELD- DPI

S/ PROPELLERS- H SERIES
CONTROL SYSTEM:

EVC MAIN STATION- ELECTRIC STEERING

TOP MOUNT CONTROL- SINGLE

STAND ALONE HCU

FULL CONTROL SOFTWARE

ENGINE HARNESS
7" ENGINE MONITOR- GLASS COCKPIT

EZ CONNECT NEMA CONVERTER
Qty
1 1
Phone # Fax # E- mail
949) 612- 8180 Marincdieselservices@outlook. com

Page 1 ends

Estimate
Date Estimate #
4/ 11/ 2023 4028
Rate
26, 849. 00
466. 00
9, 525. 00
4, 512. 00
2, 650. 0
2,78. 00
1, 478. 00
1, 494. 00
165. 00
106. 00
2, 140. 0
434. 00
Total
26, 849. 00T
466. 00T
9, 525. 00T
4, 512. 00T
2, 650. 00T
2,78. 00T
1, 478. 00T
1, 494. 00T
165. 00T
106. 00T
2, 140. 00T
434. 00T
Subtotal
Sales Tax ( 7.5%)
Total

CITY OF AVALON CITY COUNCIL
MEETING DATE: May 16, 2023 AGENDA ITEM: l0
ORIGINATING DEP: Finance CITY MANAGER: , Nk
PREPARED BY: Matthew Baker, Finance Director
SUBJECT: Award Professional Audit Services Contract
RECOMMENDED ACTION( S): Authorize the City Manager to execute a professional services agreement with DavisFarr LLP for professional auditing services for the fiscal year ending June 30, 2023, with the option of extending for the two ( 2) subsequent fiscal years.

REPORT SUMMARY: On April 4, 2023, City Council directed Staff to issue a Request for Proposals ( RFP) for professional auditing services. On April 7, 2023, Staff uploaded the RFP through the Public Purchase portal and advertised the RFP on its website with proposals accepted through May 5, 2023. The City received one ( 1) proposal from firms meeting the mandatory elements outlined in the RFP.

DavisFarr LLP submitted a proposal to provide professional auditing services, including Financial Statement Audit and Related Reports, Report on City' s GANN Appropriations Limit,
Single Audit, and State Controller' sOffice FTR Report, for the fiscal year ended June 30, 2023 totaling $ 45, 050.

DavisFarr LLP was the City' s external auditor for the prior fiscal year with audit fees totaling 44, 293.

The proposed timeline for the Fiscal Year 2022-023 audit:

Date Activity
June 2023 Audit Planning Meeting / Interim Audit Procedures October 23 — November 3, 2023 Final Audit Fieldwork
November 3, 2023 Exit Meeting
December 4, 2023 Draft provided to the City
December 31, 2023 Finalization of Audit Reports
GOAL ALIGNMENT: Fiscal responsibility.

FISCAL IMPACTS: Audit fees will be included in the upcoming budget under accounts 10135- 5010 and 13625- 5010.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Noncompliance with bond covenants, grants, and government regulations.

FOLLOW UP ACTION: N/ A
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENTS: DavisFarr Technical Proposal
Prepared By:

Davis Farr LLP
18201 Von Karman Ave 1 Suite 1100
Irvine, CA 92612
Contact Person:

Jonathan Foster, CPA 1 Partner
Office: 949. 474. 2020 1 Direct: 949. 783. 1744
Email: jfoster@davisfarr. com
DavisFarr

CERTIFIED PUBLIC ACCOUNTANTS

PROPOSAL FOR

PROFESSIONAL AUDITING

SERVICES
410 Avalon Canyon Road
PO Box 707
Avalon, CA 90704
Table of Contents
Section A — About Davis Farr LLP 1
Section B — Our Prior Experience Auditing Government Agencies 3 Section C — Client References 4
Section D — Partner, Supervisory and Staff Qualifications and Experience 5 Section E — Audit Approach 12
Section F — Implementation of New GASB Pronouncements 15 Section G — Scope of Work 16
Section H — Proposed Timing of the Audit for FY 22/3 17

APPENDIX
Peer Review Documentation
p• 1DavisFarr CERTIFIED PUBLIC ACCOUNTANTS
May 4, 2023
City of Avalon
410 Avalon Canyon Road
PO Box 707
Avalon, CA 90704
Re: Professional Auditing Services
Davis Farr LLP
18201 Von Karman Ave 1 Suite 1100 1 Irvine, CA
92612
We are pleased to provide our proposal to perform auditing services to the City of Avalon (the "City") for the fiscal year ending June 30, 2023, with optional extensions for an additional two fiscal years.

Our service philosophy is one of open and constant communication, a proactive approach and responsive, valueadded services. We will listen to your ideas and concerns and will bring creative solutions to you in both financial and other operational areas. We are aware that while the City has solicited numerous proposals, Davis Farr LLP would be your best selection for the following reasons which are set forth in greater detail in our proposal:

We take a proactive leadership role in local government accounting and auditing issues. We serve on the Government Accounting and Audit Committee of the Cal CPA Society, the CSMFO Professional Standards Committee and are frequent speakers on technical topics at conferences and training events throughout California.

We currently provide audit services to 31 cities in California including many Los Angeles, Orange County and San Diego Cities. Our deep understanding of the issues facing California governments enables us to provide high quality audit services to the City of Avalon.

We extensively utilize data mining software to evaluate anomalies in your accounting data. This helps focus our auditors' attention on potential errors in the accounting records and transactions that could be more susceptible to fraud.

We appreciate the opportunity to share our credentials and look forward to developing our professional relationship. Included in our proposal is our understanding of the scope of work and our commitment to meeting your proposed time frames. We also will abide by the terms and conditions of the City' s Professional Services
Agreement as provided in Attachment A of the RFP. Our proposal remains a firm and irrevocable offer for 90 days.

I look forward to you contacting me so that I may answer further any questions which you may have. You may contact me at ( 949) 783- 1744.

Very truly yours,
Jonathan Foster, CPA
Partner
City of Avalon 1 Proposal for Professional Auditing
Section A — About Davis Farr LLP
Background Information — Davis Farr LLP is a full -service regional accounting firm that specializes in providing attest and advisory services to federal, state, and local governments as well as non- profit entities out of our Irvine and Carlsbad offices. This engagement would be serviced by our Irvine office. Our personnel have served governmental and non- profit entities for over 40 years. A breakdown of our government audit personnel by classification is as follows:

License to Practice in California — Davis Farr LLP and all key personnel are licensed with the California State Board of Accountancy to practice as independent certified public accountants.

Independence — Davis Farr LLP is independent with respect to the City of Avalon or any of its component unites as defined by U. S. General Accounting Office' s Government Auditing Standards and Generally Accepted Auditing Standards. Neither Davis Farr LLP nor the key personnel have any potential or real conflicts of interest.

Insurance — Davis Farr LLP has sufficient insurance coverage to meet or exceed the City' s requirements and will provide insurance certificates to the City prior to entering into a contract.

Quality Control — Davis Farr LLP and its Partners are members of the American Institute of Certified Public Accountants ( AICPA) and is a member of the AIPCA' sGovernment Audit Quality Center. Our firm is a voluntary participant in the AICPA Peer Review Program. Included in the appendix is our most recent Peer Review report where our firm received a Pass. A Pass demonstrates the highest level of quality control in a Peer Review. The Peer Review included a review of government engagements. There has been no disciplinary action taken or pending against the firm during the past three years with state regulatory bodies or professional organizations.

Training— Every professional of the firm must enroll in continuing professional education courses. Each person is required to take at least 80 hours of training over a two- year period including 24 hours a year specific to government accounting and audit topics. Courses cover a wide spectrum of professional and technical subjects, and include Fraud Auditing, Professional Ethics and Governmental Accounting and Auditing topics to help the practitioner maintain his/er professional expertise.

Classification Number of Employees
Partners 7
Managers 8
Supervisors 4
Seniors 17
Staff 13
Administrative 3
Total personnel 52
DavisFarr 1
City of Avalon 1 Proposal for Professional Auditing
Professional Affiliations
Government Audit Quality Center — Davis Farr LLP is a member of the Government Audit Quality Center ( GAQC). The GAQC promotes the importance of quality governmental audits and the value of such audits to purchasers of governmental audit services. GAQC is a voluntary membership center for CPA firms and state audit organizations that perform governmental audits.

National Registry of CPE Sponsors — Davis Farr LLP is registered to provide continuing professional education through the National Association of State Board of Accountancy ( NASBA). NASBA recognizes CPE program sponsors who provide continuing professional education programs in accordance with nationally recognized standards.

Cal CPA — Many of the CPAs employed by Davis Farr LLP are members of Cal CPA and regularly participate in chapter meetings, education, and events. Cal CPA recognized one of Davis Farr LLP' s
partners with their Women to Watch award
in the Experienced Leader category. Davis Farr LLP partners are also members of the Governmental Accounting and Auditing Committee of the CaICPA.

American Institute of CPAs— Davis Farr LLP and the firm' s Partners are members of the American Institute of CPAs ( AICPA). The AICPA develops standards for audits, provides educational guidance materials to its members, and monitors and enforces compliance with the profession' stechnical and ethical standards.

CSMFO — The Partners of Davis Farr LLP are members of the California Society of Municipal Finance Officers ( CSMFO), the statewide organization serving all California municipal finance professionals. Firm personnel regularly attend CSMFO Chapter Meetings and Conferences. The Partners of Davis Farr LLP are frequent presenters on accounting and auditing technical topics at Chapter Meetings and Conferences.

GFOA — The Government Finance Officers Association ( GFOA) enhances and promotes the professional management of governmental financial resources by identifying, developing, and advancing fiscal strategies, policies, and practices for the public benefit. The Partners of Davis Farr LLP are members of the Certificate of Achievement Program' sSpecial Review Committee. The Committee reviews Comprehensive Annual Financial Reports submitted to GFOA for the CAFR Award Program.

Y Y
tiClu_ fti n: YG.: ILTYn At
CPE

SP( ONSORS
ti) AICPA
G9
DavisFarr 2
City of Avalon 1 Proposal for Professional Auditing
Section B — Our Prior Experience Auditing Government
Agencies
Davis Farr LLP is a leader in the local government sector throughout the Southern California Area. Currently, we service approximately 60 local, state, and federal government entities. Davis Farr LLP services routinely provided to our clients include, but are not limited to:

Financial
Statement Audits
Internal Control
Attestations
Reviews and
Compilations
Services
Routinely
Provided
tC 1
iis
Agreed Upon
Procedures
V.
47o
do
do
do
co
Compliance
Audits
Tax and
Consulting
Services
Our government expertise includes Cities, Special Districts, and other Governmental entities. Among the government agencies that the professionals of Davis Farr LLP have served recently are the following:

City of Avalon
City of Carlsbad
City of Commerce
City of Coronado
City of Costa Mesa
City of Dana Point
City of Delano
City of Encinitas
City of Fontana
City of Fountain Valley
City of Garden Grove
City of Huntington Beach
City of Laguna Niguel
City of Mission Viejo
City of Poway
City of Rancho Santa Margarita
City of Santee
City of Victorville
County of Woodland
County of Fresno Housing Authority
County of San Diego
Cucamonga Valley Water District
Eastern Municipal Water District
Hass Avocado Board
Irvine Ranch Water District
Leucadia Wastewater District
Metropolitan Water District of Southern CA
Municipal Water District of Southern CA
Orange County LAFCO
Oxnard Housing Authority
Placer County Water Agency
Salton Sea Authority
San Diego County Water Authority
San Diego Association of Governments
San Diego LAFCO
San Dieguito Riverpark Authority
Sweetwater Authority
Tahoe Regional Planning Agency
Tahoe Transportation District
Vallecitos Water District
Walnut Valley Water District
West Basin Municipal Water District
DavisFarr 3
City of Avalon 1 Proposal for Professional Auditing
Section C — Client References
For your convenience, we have listed below references for audit work currently being performed by Davis Farr LLP personnel for several Cities throughout Southern California. For each of the references, we currently serve as independent auditors and have served these clients for a number of years.

CLIENT
1 City of Huntington Beach
2000 Main Street 1 Huntington Beach, CA
Sunny Rief, Interim CFO
714. 536.907
Bunn v. rief (5. surfcity- hb. ora
Financial Statement Audit of City,
JPA Audit, Single Audit, Agreed -
Upon Procedures engagements for
Transient Occupancy Tax and
Concessionaire compliance.
1 CLIENT
2 City of Fountain Valley
10200 Slater Avenue 1 Fountain Valley, CA
Robin Harnish, Finance Manager
714. 593. 4681
Robin. Hamish@fountainvalley. org
Financial Statement Audit of City,
Measure HH Audit, Single Audit,
Agreed - Upon Procedures.
1 CLIENT
3 1
CLIENT
4 CLIENT
5 City of Encinitas —San Dieguito WD
505 S. Vulcan Avenue 1 Encinitas, CA
Teresa McBroome, Director of Finance
760. 633. 2772
tmcbroome@encinitosca. gov
Financial Statement Audit of City
City of Garden Grove
11222 Acacia Pkwy ! Garden Grove, CA
Heidy Munoz, Accounting Supervisor
714.1. 5055
heidym@ggcity. org
Financial Statement Audit of City,
Housing Authority, Single Audit,
Agreed -Upon Procedures
engagements for Transient
Occupancy Taxes, Franchise Taxes,
and Revenue agreements.

City of Rancho Santa Margarita
22112 El Paseo 1 Rancho Santa Margarita
Stefanie Turner, Finance Director
949. 635. 1805
sterner@cityofrsm. org
Financial Statement Audit, Single
Audit.

DavisFarr 4
City of Avalon 1 Proposal for Professional Auditing
Section D — Partner, Supervisory and Staff
Qualifications and Experience
The successful outcome of any audit requires personnel with the managerial and technical skills to perform the work required. The engagement team who will serve the City of Avalon have served together as a team of professionals on numerous financial audit examinations of local government entities. While not anticipated, any personnel substitutions will be of equally qualified personnel.

We believe that efficient administrative management and supervision of the audits is an extremely critical factor in achieving the desired results for City of Avalon. In that regard, our proposal organizational structure for providing independent auditing services is as follows:

C, 1
ti

PARTNER
Jonathan Foster, CPA
AUDIT

MANAGER
Krisztina Varga, CPA
5e
oQ
AUDIT

SUPERVISOR
0 QUALITY CONTROL

REVIEWER
Jennifer Farr, CPA, MBA
Steve Scannell
STAFF

AUDITOR
Li
IT

SPECIALIST
Konstantine Poulios,
CISA
DavisFarr 5
City of Avalon 1 Proposal for Professional Auditing
Jonathan Foster, CPA
Partner
Mr. Foster will serve as the Engagement Partner to the City. He has 16 years of audit experience with government agencies. The types of audits Mr. Foster is involved in includes financial audits of cities and special districts and Single Audits in accordance with the Uniform Guidance. Mr. Foster is also a Budget reviewer for the CSMFO award and is a regular presenter at firm wide training and external training events as requested. Mr.

Foster has presented at the annual 2019 and 2021 CSMFO regarding capital assets and teaches various courses for CSMFO.

Employment History
Davis Farr LLP — Since 2015
National CPA Firm — 8 years
Education
Bachelor of Accountancy ( University of San Diego)
City of Avalon
City of Commerce
City of Carlsbad
City of Costa Mesa
City of Dana Point
City of Delano
Licenses / Registrations
California CPA Certificate No. 117853
Professional Affiliations & Awaras
American Institute of Certified Public Accountants
California Society of Certified Public Accountants
Cal CPA Government Audit & Accounting Committee
California Society of Municipal Finance Officers

AUDITS OF CITIES
City of Fontana
City of Huntington Beach
City of Indian Wells
City of Laguna Niguel
City of Rancho Santa Margarita
V. City of Santee

AUDITS OF SPECIAL DISTRICTS
Cucamonga Valley Water District
East Orange County Water Agency
Irvine Ranch Water District
Placer County Water Agency
San Diego Association of Governments
San Bernardino Municipal Water Department
Soquel Creek Water District
Trabuco Canyon Water District
DavisFarr 6
City of Avalon 1 Proposal for Professional Auditing
Jonathan Foster, CPA
Partner
continued)
Mr. Foster has significant experience working with federal grant programs typically awarded to local governments.

These federal awarding agencies include Department of Housing and Urban Development, Department of Homeland Security, Department of Energy, Department of Justice, Department of the Interior, Environmental Protection Agency, and the Executive Office of the President Mr. Foster has also worked on various financial statement, compliance and in SOC1 Type 11 audits (formerly SAS 70) audits for various commercial companies and Federal agencies.

AUDITS OF COMMERCIAL ENTITIES
Cal Domestic Water Company
Cahaba Government Benefit
CGS Administrators LLC
Delta Dental of Arizona
DHS Consulting
Montebello Land and Water Company
V. Mutual Insurance Company of Arizona
Sunnyslope Water Company

AUDITS OF FEDERAL GOVERNMENT
Centers for Medicare and Medicaid Special Inspector General for Afghanistan Services Reconstruction
DavisFarr 7
City of Avalon 1 Proposal for Professional Auditing
Steve Scannell
Audit Supervisor
Mr. Scannell has seven years of audit experience, spending the majority of that time on audits for local governments and non- profit organizations. Mr. Scannell has performed financial statement audits of cities and special districts; service organization control audits, agreed upon procedures for transient occupancy taxes and other agreements; Single Audits, and compliance audits. Mr. Scannell will be onsite during the audit and supervise the staff assigned.

Employment History
Davis Farr LLP: 2015 — Present
Education
Bachelor of Science in Accounting
Biola University)

AUDITS OF SPECIAL PURPOSE GOVERNMENTS
Cucamonga Valley Water District Sunny Slope Water Company Los Angeles County LAFCO Walnut Valley Water District
Puente Basin Water Agency West Basin Water District
San Bernardino Municipal Water Dept.

AUDITS OF CALIFORNIA CITIES
City of Avalon City of Huntington Beach
City of Costa Mesa City of Irvine
City of El Segundo City of Newport Beach
City of Fontana City of South Gate
DavisFarr 8
City of Avalon 1 Proposal for Professional Auditing
Krisztina Varga, CPA
Manager
Ms. Varga will serve as the manager on this engagement. She will be responsible for managing the engagement, providing technical assistance, reviewing reports, and supervising staff. Ms. Varga has six years of audit experience, spending the majority of that time on audits for non -profits and local government. The types of audits Ms. Varga has been involved in include financial audits of non -profits, cities and special districts; grant specific audits of funds awarded by Federal, state, and county governments; and Single Audits in accordance with Uniform Guidance.

Employment History
Davis Farr LLP— Since 2017
Inveco USA — 2012-017
Education
Bachelor of Arts in Business Administration/ Accounting California State University, San Marcos)
Licenses / Registrations
California CPA Certificate
No. 145505

AUDITS OF SPECIAL DISTRICTS
Community Colleges of Spokane
Cascadia College
Eastern Municipal Water District
Encinitas Ranch Golf Authority
Julian Community Service District
Imperial County LAFCO
Leucadia Wastewater District
Otay Water District
Placer County LAFCO
Peninsula College
Rancho California Water District
Family YMCA of the Desert
City of Carlsbad
City of Encinitas
City of Indian Wells
City of Laguna Niguel
Ramona Municipal Water District
Rincon Del Diablo Municipal Water District
San Diego Association of Governments
San Diego County LAFCO
San Diego County Water Authority
San Diego County of Emergency Services
San Diego Geographic Information Source
San Dieguito River Park Valley JPA
Yucaipa Valley Water District
Valley Center Municipal Water District

AUDITS OF NON - PROFITS
San Diego Children' sDiscovery Museum
San Diego Futures Foundation

AUDITS OF LOCAL GOVERNMENTS
City of Poway
City of Santee
City of Vista
County of San Diego
DavisFarr 9
City of Avalon 1 Proposal for Professional Auditing
Jennifer Farr, CPA, MBA
Quality Control Reviewer
Ms. Farr will serve as the Quality Control Reviewer on this audit. She will oversee the project to provide technical assistance to the audit teams and review the final reports before they are released. Ms. Farr is a Certified Public Accountant with over 20 years of experience in local government auditing. Ms. Farr is a frequent speaker on matters pertaining to technical issues and new GASB pronouncements. Ms. Farr is also responsible for training in the area of local governmental accounting and auditing.

Employment History
Davis Farr LLP — Founding Partner
Shareholder— National CPA Firm
Education
Bachelor of Arts - Business Administration /
Accounting ( California State University, Fullerton)
Bachelor of Arts - English ( California State
University, Fullerton)
Master of Business Administration ( California
State University, Fullerton)
Licenses / Registrations
California CPA Certificate No. 76292, October
1998
Professional Affiliations & Awards
California Society of Certified Public Accountants
Government Accounting & Auditing Committee
o Current Chair of Committee
California Society of Municipal Finance Officers
American Institute of Certified Public Accountants
Government Finance Officers Association
Financial Review Committee
City of Avalon
City of Benicia
City of Burbank
City of Carlsbad
City of Commerce
City of Campbell
City of Coronado
City of Costa Mesa
City of Culver City
City of Dana Point
City of Delano
City of Encinitas
City of Fontana

AUDITS OF CALIFORNIA CITIES
City of Fountain Valley
City of Garden Grove
City of Half Moon Bay
City of Hayward
City of Highland
City of Indian Wells
City of Jurupa
City of Hayward
City of La Quinta
City of Mission Viejo
City of National City
City of Orange
City of Palm Springs
City of RSM
City of Rosemead
City of San Bruno
City of Santa Ana
City of Santee
City of Upland
City of Victorville
City of Villa Park
City of Walnut Creek
City of West Covina
City of Whittier
City of Woodland
DavisFarr 10
City of Avalon 1 Proposal for Professional Auditing
Konstantine Poulios, CISA
Senior Manager
Konstantine Poulios, a Senior Manager with the firm, has over 20 years of experience in information technology audit, compliance, and consulting for the financial services, healthcare, and cloud services industries. Mr. Poulios has vast experience in the performance of System and Organization Controls ( SOC) examinations for many commercial Information Technology companies nationwide. Mr. Poulios has also conducted information security reviews on financial systems based on ISO/EC 27001, as well as assisted companies with the compliance of the Sarbanes- Oxley Act. Mr. Poulios will serve as the IT Auditor and Information Technology Specialists for the financial statements audit.

Employment History
Davis Farr LLP: 2018 — Present
TrueCar: 2015 — 2017
Cornerstone OnDemand: 2014 - 2015
Top 10 National CPA Firm: 2008— 2014
First Data Corporation: 2001 — 2007
US OPM / OIG: 1998 — 2001
Education
Bachelor of Science in Accounting
University of Scranton)
Licenses / Registrations
Certified Information Systems Auditor, Certificate
No. 0126702, November 2001
Protessional Attiliations & Awards
Information Systems Audit and Control Association
ISACA)
IT RISK ASSESSMENTS:

Local Government IT Assessments - Mr. Poulios assists the firm' s financial statement auditors by reviewing information systems of our municipal clients and identifying and communicating IT risks to the auditors to assist the planning and risk assessment of the audit and communicated deficiencies and recommendations to the client.

Los Angeles County Metropolitan Transportation Authority ( METRO) -Mr. Poulios served as the IT Manager on the Information Technology Risk Assessments. The Risk Assessment included a review of METRO Operations and the IT Organization to determine if Information Technology Services ( ITS) is meeting the needs of the organization.

IT Internal Audit / Compliance: - Mr. Poulios served as an IT Internal Auditor/ Consultant for nearly 10 years with First Data Corporation and the U. S. Office of Personnel Management. In addition, Mr. Poulios served as the Security Compliance Manager for over 3 years with Cornerstone OnDemand and TrueCar. Mr. Poulios performed information technology reviews based on ISO 27001 and the Federal Information System Controls Audit Manual FISCAM), coordinated with internal/ external audit and technology personnel in the performance of internal control projects ( including SOC engagements), documented policies/ procedures, reviewed third party security controls, performed user access reviews of SOX significant systems, and monitored internal vulnerabilities using third party tools (e.g., Nessus).

DavisFarr 11
City of Avalon 1 Proposal for Professional Auditing
Section E — Audit Approach
Davis Farr plans and conducts our engagements in the most efficient manner possible, and our audit approach is unique with regard to the following:

Our firm is sensitive to the priorities and work requirements of our clients. We work around the schedules of our clients when scheduling segments of the audit or requesting documentation in order to minimize disruption of City staff and to complete the audit in a timely manner.

Whenever possible, we use accounting support already prepared by the City staff to avoid duplication or unnecessary requests for audit supporting schedules. Typically, we request support for balance sheet items, the year ending trial balance and cash and long- term debt confirmations.

Our firm' sexpertise is in governmental auditing. Our auditors are GASB experts and skilled at addressing audit issues that are specific to local governments. You will not spend time training our personnel.

When formulating internal control recommendations, we obtain a thorough understanding of the specific circumstances at your City to provide a tailored, practical recommendation.

Throughout the year we are a resource to our clients in providing accounting advice, researching technical questions, dealing with tax problems, and helping with other problems as they arise.

Audit Software - We utilize CaseWare audit software for the electronic City of workpapers. We have the ability to accept audit documentation in either hard copy or electronic format. CaseWare allows us the ability to import trial balances that can be provided in either excel or a text document. Some of the benefits of using CaseWare trial balance software are as follows:

We create our own lead sheets ( i.e., analytical review comparison schedules). This limits the amount of time finance staff spends creating audit schedules. Our software automatically generates analytical review reports by account number for ease of analyzing significant fluctuations between fiscal years.

We can link the financial statement schedules directly to the CaseWare trial balances. Additionally, journal entries are easy to post to the financial statement schedules and the risk of data entry error is minimized.

We can provide the City with reports showing the coding of the financial statement schedules for ease of review by City staff. These reports show each account coded to a specific financial statement line item as well as journal entries that are posted during the audit.

Data Mining Software - We have a dedicated team of personnel trained to use special data mining software, IDEA.

Our software uses source data from your accounting system to search for anomalies, such as duplicate or voided checks, cross- referencing vendor addresses with employee addresses, detecting accounting transactions recorded on the weekend, reviewing journal entry postings for unauthorized individuals. The IDEA software identifies specific transactions for the auditors to review for potential fraud or error.

Internal Control Evaluation - Our approach to evaluating internal controls involves observation and inquiry. We spend time with the personnel responsible for the accounting cycles to gain an understanding of the processes. We also carefully evaluate your policies and procedures. After our initial evaluation, we identify key controls in your processes and design test to evaluate the effectiveness of those processes. In the initial year of the audit, we will focus on the following accounting cycles:

Billing and cash receipting
Capital assets
Purchase and disbursements
Payroll
Investment and cash controls
Information systems
DavisFarr 12
City of Avalon 1 Proposal for Professional Auditing
In future years, we will review the accounting cycles rioted above but also look at other processes such as credit card transactions, petty cash, inventory controls, offsite cash receipting, employee reimbursements, contract compliance, and other areas. Our goal is to modify our audit approach every year to further evaluate your internal controls.

Planning During the planning phase of the audit, we plan to perform the following procedures:
and Inquiry Meet with finance personnel to obtain an understanding of significant transactions during the year.

Communicate with the City Council regarding fraud, compliance with laws, and any concerns they have regarding the finances of the City.

Perform internal control evaluations as noted on the previous page.

Determine materiality levels that will be used in selecting audit transactions.

Perform a risk assessment to develop the audit plan for the year.

Review minutes of City Council meetings.

Review important new contracts, bond documents, and agreements.

Evaluate compliance with investments.

Test purchase orders and contract management.

Test a sample of cash disbursements to determine adherence to policies and internal controls.

Perform a review of the organization' sinformation systems and controls.

Perform compliance testing of federal grants, as necessary.

Review the prior audited financial statements and provide feedback to City staff regarding best practices for financial reporting.

Provide a GASB Update and templates for implementing new accounting standards including the pension and OPEB standards.

Year -End
Testing
After the books are closed and ready for audit, we will perform our year- end procedures which include the following:

We will confirm 100% of all cash and investment balances and test market values provided by your investment custodians.

We will test for proper cutoffs of accounts receivable and grants receivable.

We will confirm and test material notes and loans receivable.

We will test additions and deletions to capital assets. We will review depreciation expense for reasonableness.

We will test interfund transactions including due to/ due from other funds, advances, and transfers.

We will review legal documents supporting loans and test the allowability of transfers out of restricted funds.

We will test current liabilities and perform a search for unrecorded liabilities, We will review unearned revenue balances for proper cutoffs.

We will test the balances of accrued payroll and employee related liabilities.

We will confirm long- term debt with independent parties.

In years of new debt issuances, we will review the journal entry to record the debt to ensure the accuracy of the accounting.

Testing of actuarial valuations and calculations related to OPEB obligations and disclosures under GASB 75.

Testing of actuarial valuations and calculations related to pension obligations and disclosures under GASB 68.

Testing of leases in accordance with GASB 87
Evaluation and testing, if necessary, of Subscription Based Information Technology Arrangements in accordance with GASB 96
Evaluation of claims and judgments payable.

Testing of restrictions and classifications of net position.

Analyze grant revenues and expenses to ensure proper matching within the fiscal year.

DavisFarr 13
City of Avalon 1 Proposal for Professional Auditing
Audit Stage Procedures Performed
Test the reasonableness of interest income, realized, and unrealized gains/ losses on investments.

Analytically and substantively test revenues and expenses reported in the financial statements.

We will incorporate an element of unpredictability every year that will focus on an audit area that is not typically considered a high or significant risk area such as petty cash, credit card purchases, new vendors, travel expenses, etc.

The aforementioned tests are only a few of the tests performed during the examination and by no means is it meant to be all inclusive. During the final stage of the audit, we will meet with Finance staff to review our audit findings and any adjusting journal entries.

Single Audit As part of our Single Audit for the years in which the City expends granter than $ 750, 00, we will Approach
Completion
of the Audit
and
Preparation
of Financial
Statements
perform the following procedures in accordance with the Uniform Guidance:

Perform an evaluation of the major programs required to be tested.

Review OMB guidance and the OMB Compliance Supplement for the grant program audited, Review internal controls for each of the applicable 14 compliance areas for each program audited.

Using AICPA sampling guidance, we will select a sample for each of the applicable 14 compliance areas for each program audited. We will test the sample for compliance with those 14 areas.

Test the indirect cost rate, if applicable.

Review monitoring reports for noncompliance and follow up on the resolution of past noncompliance, if applicable.

Issue a single audit report of federal expenditures.

File the data collection form within the specified deadline.

The nature and extent of the work required is dependent on our assessment of the likelihood of misstatements in the financial statements together with our conclusions from the planning and testing stages of the audit. All of the audit information is then used to reach a conclusion on whether the financial statements taken as a whole conform with generally accepted accounting principles.

We will review significant events after year end.

V. We will review attorney letters for significant legal matters.

We will ensure accurate and complete disclosures in the notes to the financial statements.

If requested, we will meet with the City Council to present the results of the audit.

DavisFarr 14
City of Avalon 1 Proposal for Professional Auditing
Section F — Implementation of New GASB
Pronouncements
The City will be required to implement the following accounting standards during the upcoming fiscal years. Part of our service to you includes consulting on these new auditing standards. A sampling of significant new GASB pronouncements planned or proposed for local governments that will impact the City of Avalon are listed below:
1 GASB 94: Public -Private and
Public -Public Arrangements
GASB 96: Subscription
Based IT Agreements
The primary objective of this
Statement is to provide
guidance related to public -
private and public -public
partnership arrangements in
which a government contracts
with an operator to provide
public services. This statement
also provides guidance or
accounting and financial
reporting for availability
payment arrangements in
which a government
compensates an operator for
services in and exchange
transaction. This standard will
be effective for the fiscal year
ending June 30, 2023.

The Statement provides
guidance to governments on
the accounting and financial
reporting for subscription -
based information technology
arrangements. This Statement
is effective for the fiscal year
ending June 30, 2023.

DavisFarr 15
City of Avalon 1 Proposal for Professional Auditing
Section G — Scope of Work
Our understanding of the objectives and scope of the work to be performed is as follows:

We will perform an audit examination of the financial statements of the City of Avalon for the fiscal year ending June 30, 2023 with optional extensions for an additional two fiscal years. Our examination will be conducted in accordance with generally accepted auditing standards, the AICPA Audit and Accounting Guide, Audits of State and Local Government Units, and the Government Auditing Standards issued by the Comptroller General of the United States. We will prepare the Annual Comprehensive Financial Report CAFR). We will ensure that the report is prepared in conformity with the most recent edition of the GAAFR, the GAAFR Update, and subsequent GASB pronouncements.

When necessary, we will perform a compliance audit of federal expenditures in accordance with the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards in any year the City has federal expenditures of more than $ 750, 00.

We will perform agreed - upon -procedures over the City' s Gann Appropriations Limit.

We will prepare a letter to the City Council summarizing the audit results in accordance with the Codification of Auditing Standards Section 260.

We will prepare a letter to the City Council reporting matters dealing with internal control that meet the threshold of being a significant deficiency or material weakness, as defined by the Codification of Auditing Standards Section 265. We will immediately report any irregularities or illegal acts that come to our attention to management and/ orthose charged with governance.

We will meet with the City Council to discuss the results of the audit, Finally, we perceive the scope of our work as being advisors to the City regarding generally accepted accounting principles. Throughout the year, the management and other finance personnel of the City will have access to us to seek advice in the application of generally accepted accounting principles, advice regarding debt issuance, financial statement preparation and content, tax and any other matters relating to the City. Each year, we will go over upcoming accounting standards in a meeting with City staff.

Identification of Anticipated Potential Audit Problems
We do not believe there will be any anticipated potential audit problems.

DavisFarr 16
City of Avalon 1 Proposal for Professional Auditing
Section H — Proposed Timing of the Audit for FY 22/3
The following proposed timing is subject to the City' srevision and approval:

Audit Request List Provided
After contract award
iT/ ask
Interim Audit Procedures
June as scheduled by the
Audit Planning Meeting
First day of interim
fieldwork
Final Audit Fieldwork
October 23 -November 3
Task
04 /
Final Audit Requestqu List
Provided
Final day of interim
fieldwork
Exit Meeting
November 3
Draft provided to City
December 4
Finalization of Audit Reports
Within 5 days of approval to
finalize

City of Avalon 1 Proposal for Professional Auditing
GYL
Report on the Firms System of quality Control
Davis Farr LLP
and the Peer Review Committee of the California Society of CPAs We have reviewed the system ofqualify control for the accounting and auditing practice of Davis Farr LLP the firm) in effect for the year ended May 31, 2022. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants ( Standards).

A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as described in the Standards may be found at www: aicpa. orglprsummary. The summary also includes an explanation of how engagements identified as not performed or reported on in conformity with applicable processional standards, ifany. are evaluated by a peer reviewer to determine a peer review rating.

Firm' s Responsibility
The firm is responsible for designing and complying with a system ofquality control to provide the firm with reasonable assurance of performing and reporting in conformity with the requirements of applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptly immediate engagements deemed as not performed or reported on in conformity with the requirements of applicable professional standards, when appropriate, and for rcmediating weaknesses in its system of quality control, if any.

Peer Revlewer' sResponsibility
Our responsibility is to express an opinion on the dcwign of and compliance with the firm' s system of quality
control based on our review_
Required Selections and Considerations
Engagements selected for review included engagements performed under Government Auditing Standards, including a compliance audit under the Single Audit Act; and examination of a service organization ( SOC 1 engagement).

As part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if applicable, in determining the nature and extent of our procedures.

CPAs • Advisors
9 4120 Concours, Suite 100. Ontario, CA 91164
909.48. 9990 1 800. 644 06961 fAX 909.48, 9633
4 gylegylcpa. com
www. gylcpa. com
CPAmerica
Craa r Global
DavisFarr
City of Avalon l Proposal for Professional Auditing
Peer Review Report

Page 2 of 2 ends

Opinion
In our opinion, the system of quality control for the accounting and auditing practice of Davis Farr LLP in effect for the year ended May 31, 2022, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a
rating ofpass, pass with defrciency( iest orfail. Davis Farr LLP has received a peer review rating ofpass.

YL LLP
Ontario, California
August 8, 2022
DavisFarr

CITY OF AVALON CITY COUNCIL
MEETING DATE: May 16, 2023 AGENDA ITEM: 1
ORIGINATING DEP: Human Resources CITY MANAGER: i J(
PREPARED BY: Stephanie Campbell, Human Resources Analyst SUBJECT: COVID- 19Prevention Program Policy
RECOMMENDED ACTION: Adopt the COVID- 19Prevention Program Policy.

REPORT SUMMARY The State of California ended the COVID- 19 State of Emergency on February 28, 2023. Cal OSHA has adopted permanent standards for the prevention of COVID- 19 in the workplace, and the proposed policy will comply with the most recent standards as found in 8 CCR § 3205. The proposed policy will also comply with certain sections of the California Labor Code regarding noticing requirements of COVID- 19cases in the workplace.

Staff has drafted an Administrative Policy to be a sub -policy to the City' sInjury and Illness Prevention Program ( IIPP). The proposed policy:

Complies with all requirements as set forth by Cal OSHA in 8 CCR §3205 regarding prevention, investigation, and response to COVID- 19 in the workplace; Provides procedures for complying with Labor Code §6409. regarding notification to employees, contractors, and employee representatives of worksite exposures to COVID19; and
Provides procedures for complying with Labor Code § 3212. 88 regarding notification to the City' s
worker' s
compensation claims administrator of positive
COVID cases in the workplace.

The regulations as adopted by Cal OSHA will remain in effect until February 3, 2025 for prevention procedures, and February 3, 2026 for record -keeping requirements. Certain Labor Code sections related to notifications and reporting are currently set to expire in January 2024. These provisions may be extended by legislative action or may sunset as currently written in the code.

Staff will monitor and adjust the City' s compliance procedures as necessary and bring proposed policy amendments for City Council consideration if/ when modifications are warranted.

FISCAL IMPACTS: The proposed policy does not have any expected increased exposure to the City beyond existing COVID- 19 expenses and workforce impacts.

GOAL ALIGNMENT: N/ A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will not have a supplemental COVID- 19prevention policy within its IIPP.

FOLLOW UP ACTION: Implement City Council direction.

ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.

ATTACHMENTS: IIPP Sub Policy No. 33 — COVID- 19 Prevention Program City of Avalon
COVID- 19 Prevention Program
IIPP - No. 33
Table of Contents

TOPIC PAGE NUMBER
COVID- 19 PREVENTION PROGRAM
1 DESIGNATION OF RESPONSIBILITY
1 IDENTIFICATION AND EVALUATION OF COVID- 19 HAZARDS
1 CORRECTION OF COVID- 19 HAZARDS
2 INVESTIGATING AND RESPONDING TO COVID- 19 CASES IN THE WORKPLACE 5 REPORTING, RECORDKEEPING , AND ACCESS
5 COMMUNICATIONS SYSTEMS
6 EMPLOYEE TRAINING AND INSTRUCTION
6 MAJOR COVID- 19 OUTBREAKS — INVESTIGATING CASES
8 APPENDIX A: IDENTIFICATION OF COVID- 19 HAZARDS
10 APPENDIX B: COVID- 19 OUTBREAKS— INVESTIGATING COVID- 19 CASES 11 APPENDIX C: COVID- 19INSPECTIONS
13 APPENDIX D: TRAINING ROSTER FOR IN PERSON COVID- 19 TRAININGS 14 COVID- 19 PANDEMIC
The novel coronavirus, SARS- CoV- 2, causes a viral respiratory illness called COVID- 19, which can make people sick with flu -like and other symptoms. The virus spreads easily when an infected person sneezes, coughs, or speaks, sending tiny droplets into the air. These droplets can be inhaled or land in the nose, mouth, or eyes of someone nearby and cause illness. COVID- 19 is also considered airborne, meaning small particles of infectious virus remain suspended in the air and can infect people hours after the sick person has left the area.

Some of the symptoms of COVID- 19are cough, fever, shortness of breath, and new loss of taste or smell. Some people with mild cases may have no symptoms at all yet still can spread the virus. Avoiding crowded indoor spaces, improving indoor ventilation, staying at least six ( 6) feet away from people outside of your household, covering your nose and mouth with a face covering, and washing hands often with soap and water can help stop COVID- 19from spreading in the workplace.

COVID- 19 PREVENTION PROGRAM
City of Avalon is committed to protecting our employees and preventing the spread of COVID- 19at our workplace. We developed this program to reduce our workers' risk of catching and spreading this virus. We encourage employees to share information about potential COVID- 19 hazards at our workplace and assist in evaluating these hazards. We will investigate all workplace illnesses and correct hazards that are identified. We stay informed on the virus presence in our community as well as recommendations made by national and local health agencies, including guidance from the California Department of Public Health ( CDPH). City of Avalon will regularly review the latest regulations and guidance and will update this plan as necessary.

DESIGNATION OF RESPONSIBILITY
The City Manager or their designee has the authority and responsibility for implementing this plan in our workplace. All managers and supervisors are responsible for implementing this plan in their assigned work areas and ensuring employees' questions are answered in a
language they understand.

All employees are required to follow the policies and procedures laid out in this plan, use safe work practices, and assist in maintaining a safe work environment.

IDENTIFICATION AND EVALUATION OF COVID- 19 HAZARDS
We consider all persons to be infectious, regardless of symptoms, vaccination status, or negative COVID- 19 test and periodically evaluate our workplace and operations to identify tasks that may have exposure to COVID- 19. The evaluation includes all interactions, areas, activities, processes, equipment, and materials that could present potential exposure to COVID- 19. Assessments include employee interactions with all persons who may be present in the workplace: co- workers, contractors, vendors, customers, and members of the public. Evaluations include:

Treatment of COVID- 19as an airborne transmissible disease.

Identification of places and times when people may gather or come in contact with each other for 15 minutes or more, even if they aren' tworking. Examples: meetings, trainings, workplace entrances, bathrooms, hallways, aisles, walkways, elevators, break or eating areas, cool -down areas, and waiting rooms.

Employees' potential workplace exposure to all persons at the workplace. We will consider how employees and others enter, leave, and travel through the workplace, in addition to addressing stationary work. Examples: coworkers, employees of other businesses, the public, customers or clients, and independent contractors.

Existing COVID- 19prevention measures and whether we need different or additional control measures.

Employee Participation - We encourage employees to participate in this evaluation. They can contact Human Resources to share information on potential COVID- 19 hazards at our workplace or to assist in evaluating these hazards without fear of retaliation.

Employees may confidentially inform Human Resources if they have a higher risk for severe illness from COVID- 19, such as those with conditions like lung disease, obesity, or cancer. They will have priority for lower exposure job assignments or working from home whenever possible.

Person conducting the evaluation: Stephanie Campbell, Human Resources Analyst II Table 1— Risk Assessment
Interaction, area, activity,
work task, equipment and
material that potentially
exposes the employees to
COVID- 19hazards
Description of
Exposure Risk
Potential for COVID- 19
exposures and employees
affected, including members
of the public and employees
of other employers
Existing and or additional COVID19 prevention controls, including barriers partitions and ventilation
City Hall ( including,
breakrooms, front counter,
department windows,
council chambers, etc.)
Ongoing High touch surfaces, such as
doors, door handles, office
equipment, etc.

N/ A
Fire Station ( including
apparatus room, kitchen
and offices)
Ongoing Emergency vehicles, all high
touch surfaces, such as doors,
door handles, office
equipment, etc.

N/ A
Community Services ( all
parks and rental and sport
facilities)
Ongoing Playground equipment,
tables, chairs, exercise
equipment, doors, door
handles, miscellaneous high
touch areas
N/ A
Harbor Department
including Mole area)
Ongoing Vessels, all high touch
surfaces, such as doors and
door handles, office
equipment, etc.

N/ A
Garage Ongoing Boats, vehicles, miscellaneous
equipment, all high touch
surfaces, such as doors and
door handles, office
equipment, etc.

N/ A
Public Works Warehouse
including offsite work
areas)
Ongoing Vehicles, equipment, high
touch surfaces, such as doors
and door handles, any areas
offsite, etc.

N/ A
Harbor Warehouse
including offsite work
areas)
Ongoing Vehicles, equipment, floats,
docks, high touch surfaces,
such as doors and door
handles, any areas offsite,
etc.

N/ A
CORRECTION OF COVID- 19 HAZARDS
We will treat all persons, regardless of symptoms, vaccination status, or negative test results, as potentially infectious.

We select and implement feasible control measures, following the Hierarchy of Controls, to minimize or eliminate employee exposure to COVID- 19. We review orders and guidance on COVID- 19 hazards and prevention from the State of California and the local health department, including general information and information specific to our industry, location, and operations. We correct unsafe or unhealthy conditions, work practices, policies, and procedures in a timely manner based on the severity of the hazard.

We inspect periodically to check that controls are effective, to identify unhealthy work conditions or practices, and to ensure compliance with this plan. Any deficiencies are corrected right away, and we update this plan if needed.

Engineering Controls — Equipment and Building Systems to Minimize Exposures Our engineering controls for COVID- 19 include:

Ventilation - The California Department of Public Health ( CDPH) Interim guidance for Ventilation, Filtration, and Air Quality in Indoor Environments will be referenced and used for the following:
o Maximizing outdoor air for ventilation as much as feasible except when EPA' s Air Quality Index is greater than 100 or when increasing outdoor air would cause harm to employees, such as excessive heat or cold.
o In buildings with mechanical ventilation, increasing filtration efficiency to Minimum Efficiency Reporting Value ( MERV)- 13or the highest level compatible with the existing ventilation system. o Using HEPA filtration units in indoor areas occupied by employees for extended periods, where existing ventilation is inadequate to reduce the risk of COVID- 19transmission.

Controls to Reduce Exposure
Plexiglass partitions and barriers have been provided to counters that service customers after a physical space assessment and return to work plan was conducted.

We maximize, to the extent feasible, the quantity of outside air for our buildings with mechanical and natural ventilation systems by:

Engineering Controls
Monitor the air quality index to account for circumstances where the amount of outside air needs to be minimized due to other hazards, such as heat or unhealthy air quality warnings.

Circulating outside air throughout the buildings whenever possible and practicable.

Utilize the use of air conditioning whenever possible.

Cleaning and Disinfecting
Ensure adequate supplies and adequate time for cleaning to be done properly.

Provide custodial support for all worksites. Custodial staff perform daily cleaning in the workplace.

Cleaning supplies are available for each department so employees may adequately clean their own workspaces, shared or unshared, including vehicles or vessels.

Provide training and guidance to all employees on proper procedures for cleaning and disinfection in their workspaces.

Should we have a COVID- 19 case in our workplace, we will implement the following procedures:

Follow all currently established state and local COVID- 19 safety and reporting practices.

When requested, trained custodial personnel will sanitize and disinfect all areas, tools, and equipment believed to be contaminated such as office, bathrooms, common areas, and shared electronic equipment.

Trained custodial personnel must be equipped with proper personal protective equipment for COVID- 19disinfection disposable gown, gloves, eye protection, mask, as required by product instructions) Hand Sanitizing
Evaluate handwashing facilities for adequate supplies to support healthy hygiene, including soap, hand sanitizer, paper towels, tissues, and disinfectant wipes.

Encourage and allow time for employee handwashing. » Hand sanitizing stations have been placed in high traffic areas at all District locations.

Provide employees with an effective hand sanitizer, and prohibit hand sanitizers that contain methanol ( i.e. methyl alcohol). Employees should use hand sanitizer when hand washing is not practicable. Sanitizer must be rubbed into hands until completely dry.

Encourage employees to wash their hands for at least 20 seconds each time, with soap and rubbing thoroughly after application
Administrative Controls — Policies, Procedures, and Practices to Minimize Exposure Our administrative controls for COVID- 19are:

Wearing a Face Covering: We provide face coverings to all employees, and ensure they are worn by all employees when required by a CDPH regulation or order or if required when returning to work within 10 days of a COVID- 19 infection ( see Return to Work section belowl. We will not prevent any employee from wearing a face covering, including voluntary use of a
filtering face piece respirator (such as a disposable N95), unless it would create a safety hazard, such as interfering with the safe operation of equipment. Face coverings provided will be a surgical mask, medical procedure mask, or cloth/ woven material mask of at least two layers. All face coverings must fit snuggly, have no holes or openings, completely cover the nose and mouth, and be secured to the head with ties, ear loops, or elastic bands that go behind the head. Gaiters must be folded over or designed to have two layers of fabric. Clear plastic face coverings for use by deaf/ hrd- of hearing employees that meet above requirements are allowed. Face coverings must be clean and undamaged. Face coverings are not respiratory protection against hazardous chemicals or dusts.

When employees are required to wear a face covering, the following exceptions will apply:

1. When an employee is alone in a room or vehicle.

2. While eating or drinking at the workplace, provided employees are at least six feet apart and outside or filtered air supply to the area has been maximized to the extent feasible.

3. When employees are required to wear respirators and in accordance with T8CCR Section 5144.

4. When employees cannot wear face coverings due to a medical or mental health condition or disability.

This includes a hearing -impaired person or someone using sign language to communicate. Employees exempted from wearing a face covering due to medical conditions, mental health conditions, or disability must wear an effective non- restrictive alternative, such as a face shield with a drape on the bottom that we will provide, if their condition or disability allows.

5. When a specific task cannot be performed with a face covering. This exception is limited to the time period in which such tasks are being performed.

Situations where employees are not wearing a face covering or face shield with drape, under exceptions 4 or 5 above, will be further investigated to assess COVID- 19hazards and to identify additional actions, which will minimize employee exposure.

Personal Protective Equipment ( PPE) — Equipment Worn by Employees to Minimize Exposure In general, employees will not be required to use respirators at City of Avalon for protection from COVID- 19. If a hazard assessment determines respirators are needed, they will be used in accordance with T8CCR Section 5144. Disposable N95 respirators for voluntary use will be provided upon request in the following situations:

For all employees working indoors or in vehicles with more than one person.

When respirators are provided for voluntary use, we will encourage their use, provide the correct size, train employees how to properly wear the respirator and perform a user seal check, and ensure use is in compliance with T8CCR Subsection 5144( c)( 2), which includes determining that respirator use will not in itself create a hazard and providing employees with training on Appendix D to Section 5144. Instructions on proper respirator use will include the fact that facial hair interferes with the respirator' sseal to the face and may not provide the expected level of protection.

Any PPE used to protect against COVID- 19, such as eye protection, face coverings, respirators, and gloves, is selected based on function, fit, and availability. Employees are trained when and why PPE is necessary, how to properly put on and take off PPE, and how to clean, maintain, and store reusable PPE. Job hazard assessments are performed by supervisors to identify any PPE required for a specific job. Supervisors are responsible for ensuring that adequate supplies of PPE are available.

COVID- 19Testing
We will make COVID- 19testing available at no cost and during paid time to employees who have close contact with a COVID- 19case in the workplace, as outlined in the INVESTIGATING AND RESPONDING TO COVID- 19 CASES IN THE WORKPLACE section below. We are not required to make COVID- 19 testing available to returned cases. A returned case has met the return to work criteria outlined in this program and has not developed any COVID- 19 symptoms since returning. The returned case designation applies for 30 days after initial symptom onset or first positive test, whichever occurred first. If a CDPH regulation or order changes the period to any length other than 30 days, the CDPH period will apply.

COVID- 19tests will meet all of the following requirements:

Be cleared, approved, or authorized, including in an Emergency Use Authorization ( EUA), by the Food and Drug Administration ( FDA) to detect current infection with the SARS- CoV- 2virus; and Be administered in accordance with the authorized instructions To meet the return to work criteria outlined in this program, tests that are both self- administered and self -read must have a means for the results to be independently verified, such as a time -stamped photo of the result.

INVESTIGATING AND RESPONDING TO COVID- 19 CASES IN THE WORKPLACE Investigating Illness at the Workplace
We investigate all COVID- 19 cases in the workplace. Our investigation will include determining the day and time the COVID- 19case was last present at the workplace and, to the extent feasible, when the COVID- 19case tested positive or was diagnosed, and the date the COVID- 19 cases first experienced symptoms if present. We encourage employees to report COVID- 19symptoms and stay home when ill.

Exclusion from the Workplace
To limit transmission in the workplace, COVID- 19 cases will be excluded from the workplace until the Return to Work criteria below are met. Information on available benefits under legally mandated sick leave, workers' compensation law, local government requirements, and City of Avalon leave policies will be provided at the time of exclusion.

Employees that have had close contact with a COVID- 19case will follow the current CDPH guidance for close contacts.

Return to Work
Criteria for returning to work after positive test/ diagnosis for COVID- 19 or being excluded during an outbreak ( see Appendix A and B of this plan) are as follows:

1. COVID- 19 cases who do not develop symptoms will not return to work during their infectious period — two (2) days before the positive test was taken through:
a. Ten ( 10) days after their first positive test was taken, OR b. Five ( 5) days if testing negative on day five ( 5) or later.

2. COVID- 19cases who develop symptoms will not return to work during the shorter of the following:
a. Their infectious period — two ( 2) days before until ten ( 10) days have passed after symptoms first appeared or through day five ( 5) if testing negative on day five ( 5) or later, AND 24 hours have passed with no fever without the use of fever - reducing medication and symptoms have improved. b. Through ten (10) days after the onset of symptoms and at least 24 hours have passed since a fever of 100. 4°For higher has resolved without the use of fever -reducing medication.

Regardless of vaccinations status, previous infection, or lack of COVID- 19 symptoms, a COVID- 19 case will wear a face covering in the workplace until 10 days have passed since the date symptoms began or for cases without symptoms, their first positive test was collected.

These requirements will apply regardless of whether an employee was previously excluded or other precautions were taken in response to an employee' sclose contact or membership in an exposed group.

In addition:

If an order to isolate, quarantine, or exclude an employee is issued by a local or state health official, the employee will not return to work until the period of isolation or quarantine is over or the order is lifted.

Employees that have approval from Cal/ OSHA on the basis that removal of the employee would create undue risk to a community' shealth and safety can return to work. In these instances, effective control measures such as isolation or respiratory protection will be implemented to prevent infection of other employees at the workplace.

Notification
Following notification of a positive test/ diagnosis, we will immediately take the following actions:

1. Notify employees, independent contractors, and any other employer employees who had a close contact.

Unless otherwise defined by CDPH, close contact means:
a. In indoor spaces of 400, 00 ft3 or fewer per floor, sharing the same indoor airspace as a COVID- 19 case for a cumulative total of 15 minutes or more over a 24 -hour period during the COVID- 19case' s infectious period, regardless of use of face coverings. b. In indoor spaces greater than 400, 00 ft3 per floor, being within six (6) feet a COVID- 19case for a cumulative total of 15 minutes or more over a 24 -hour period during the COVID- 19case' sinfectious period, regardless of use of face coverings.

2. When Labor Code section 6409. or any successor law is in effect, we will provide notice of a COVID- 19case in a form readily understandable to employees. This notice will be given to all employees, employers, and independent contractors at the worksite. If applicable, this notice will also be provided to authorized representatives of the COVID- 19case, close contacts, and all employees on the same worksite premises as the COVID- 19case within the infectious period.

REPORTING, RECORDKEEPING, AND ACCESS
Reporting
Reporting to our Claims Administrator — SB 1159 ( This section applies to employers with five or more employees) The City Manager or their designee will report to the Human Resources department when an employee has tested positive for COVID- 19. This report will be made within three days of knowledge of an employee' spositive test result.

Cal/ OSHA Recording/ Reporting - We will record on our 300 log all work -related COVID- 19cases that meet one of the following criteria: death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, loss of consciousness, significant injury or illness diagnoses by a physician or other licensed health care professional.

We will report any serious COVID- 19 illness that required inpatient hospitalization or resulted in death to our local Cal/ OSHA office as soon as possible, but in no case more than eight hours after knowledge.

Recordkeeping
City of Avalon maintains records of the steps taken to implement this written program. These records include but are not limited to training, inspections, and hazard identification; these records will be retained for at least the duration of the regulation ( through Feb 3, 2025).

We keep a record of and track all COVID- 19 cases. These records will be retained for at least two (2) years and include the employee' s:

Name
Contact information
Occupation
Location where the employee worked
Date of the last day at the workplace
Date of positive COVID- 19test or diagnosis
We keep records of all employee and contractor notifications of COVID- 19close contacts for at least three ( 3) years.

We will not reveal any personally identifiable information or employee medical information to any person or entity unless required by law ( such as Cal/ OSHA, local health department, and local law enforcement).

Access
This program will be made available at the workplace to employees, authorized employee representatives, and to representatives of Cal/ OSHA.

COMMUNICATION SYSTEMS
We ask all employees to confidentially report, without fear of discrimination or retaliation, any symptoms, potential exposures, and possible hazards relating to COVID- 19at the workplace. Employees should make these reports to Human Resources.

We communicate information about COVID- 19 hazards and our COVID- 19policies and procedures to employees and other employers, persons, and entities that come in contact with our workplace. Other employers must ensure their employees follow our plan or equivalent to ensure protection of both their and our employees. When our employees are at another worksite, we will verify that procedures at the other worksite are protective of our employees, such as adequate ventilation and excluding COVID- 19cases.

EMPLOYEE TRAINING AND INSTRUCTION
We provide all employees training and instruction on the symptoms of COVID- 19illness and exposure control methods in place at City of Avalon including:

Information on how COVID- 19spreads, including airborne and asymptomatic transmission.

The fact that viral particles can travel more than 6 feet, especially indoors, so increased ventilation, physical distancing, and face coverings can decrease the spread of COVID- 19, but are most effective when used in combination.

Symptoms of COVID- 19.

The importance of getting a COVID- 19 test and staying out of the workplace if you have symptoms.

Information on our COVID- 19policies, how to access COVID- 19testing and vaccination, and the fact that vaccination is effective at protecting against serious illness or death.

Risk of exposure to COVID- 19 on the job.

Control measures to protect employees from exposure and infection:

Requiring employees to stay home when sick.

Conditions that require the use of face coverings at the workplace, and how to request face coverings at the workplace.

Proper use of a face covering when required and the fact that a face covering is NOT respiratory protection. Face coverings are source control used to contain infectious particles and protect others; respirators protect the wearer from infectious airborne particles.

Covering coughs and sneezes.

Acceptable PPE and proper use.

Policies for providing respirators and the right of employees to request a respirator for voluntary use. When respirators are provided for voluntary use:

How to properly wear the respirator provided, and
How to perform a user seal check each time the respirator is donned, and Facial hair can interfere with the seal of the respirator and reduce the amount of protection provided.

Information on COVID- 19- related leave benefits available under legally mandated sick leave, if applicable, workers' compensation law, local governmental requirements, City of Avalon leave policies, and leave guaranteed by contract.

The contents of this plan. The following procedures will be followed in addition to our CPP whenever three (3) or more employee COVID- 19cases within an exposed group ( as defined in section 3205( b)) have visited our workplace during their infectious period within a 14 -day period or when the number of cases at the worksite meets another definition of outbreak as defined by CDPH regulation or order. These procedures can be stopped when one or fewer new COVID- 19cases are detected in the exposed group for a 14 -day period.

Testing
City of Avalon will make testing available to employees within the exposed work group, regardless of vaccination status, at no cost during working hours except for:

Employees not present during the 14 -day outbreak period defined above.

Returned cases - COVID- 19cases who have returned to work after meeting the Return to Work criteria and do not develop symptoms after returning. This designation will apply for 30 days after initial onset of symptoms or positive test, whichever was first. If a period other than 30 days is required by CDPH regulation or order, that period will apply.

This testing will be made available immediately after determination of an outbreak, and then on a weekly basis to all employees in the exposed group who remain at the workplace.

Employees who had close contact must test negative for COVID- 19 with a test taken within 3 to 5 days after close contact or they will be excluded from the workplace and required to meet the return to work criteria stated in this plan starting from the date of last known close contact.

IDENTIFICATION OF COVID- 19 HAZARDS — APPENDIX A
Additional Controls to Correct COVID- 19 Hazards
In addition to the controls listed in our CPP, we will do the following:

Require employees in the exposed group to wear face coverings when indoors, or when outdoors and less than 6 feet from another person unless one of the exceptions to face coverings listed in our CPP applies. This requirement will apply regardless of vaccination status.

Notify employees in the exposed group that they can request a respirator for voluntary use.

In buildings or structures with mechanical ventilation, we will maximize the outdoor air supply, and filter recirculated air with MERV- 13or higher efficiency filters if compatible with the ventilation system. If MERV- 13 or higher filters are not compatible, we will use filters with the highest compatible filtration rating. We will use HEPA filtration units in indoor areas occupied by employees for extended periods where ventilation is inadequate to reduce the risk of COVID- 19transmission.

Workplace Investigation, Review, and Hazard Correction
We will investigate all workplace illness to determine potential factors in the workplace that could have contributed to the COVID- 19 outbreak. Additionally, we will review our relevant COVID- 19policies, procedures, and controls and we will implement changes needed to prevent further virus spread.

All investigations and reviews will be documented to include:

Investigation of new or unabated COVID- 19hazards.

Review of our leave policies and practices, including whether employees are discouraged from staying home when sick.

Review of our COVID- 19testing policies.

Investigation of the sufficiency of outdoor air.

Investigation of the sufficiency of air filtration.

Investigation into feasibility of physical distancing.

These reviews will be updated every 30 days that this appendix is in effect with new information, new or previously unrecognized COVID- 19hazards, or as necessary. We will make changes based on investigations and reviews to reduce the spread of COVID- 19. This will include considering such actions as moving work tasks outdoors, allowing employees to work remotely, increasing outdoor air supply to our indoor workplaces, improving air filtration to the highest MERV rating compatible with our air handling system, increasing physical distancing as much as feasible, requiring respiratory protection in compliance with T8CCR Section 5144, or other applicable control measures.

MAJOR COVID- 19 OUTBREAKS— INVESTIGATING CASES

APPENDIX B AND APPENDIX C
The following procedures will be followed in addition to our CPP Outbreaks, whenever 20 or more employee COVID- 19 cases within an exposed group (as defined in section 3205( b)) have visited our workplace during their infectious period within a 30 -day period. These procedures can be stopped when one or fewer new COVID- 19cases are detected in the exposed group for a 14 -day period.

Testing
City of Avalon will continue to provide testing as described in Appendix A and B of our CPP except that testing will be required of all employees in the exposed group, regardless of vaccination status, twice a week or more frequently if recommended by the Local Health Department ( LHD). Employees in the exposed group will be tested or excluded.

Employees excluded from the workplace will be required to meet the return to work criteria stated in this plan starting from the date the outbreak begins.

Reporting
City of Avalon must report major outbreaks to Cal/ OSHA.

Additional Controls to Correct COVID- 19 Hazards
In addition to the controls listed in our CPP and Appendix A, we will do the following:

Provide respirators for voluntary use ( such as a disposable N95) to employees in the exposed group, encourage use, and provide training in their use. Voluntary use of respirators will be according to T8CCR Section 5144( c)( 2).

Any employee in the exposed work group not wearing a respirator required by City of Avalon in compliance with section 5144 will be separated from other people by at least six ( 6) feet except when demonstrated to not be feasible or when they are momentarily closer than six ( 6) feet during movement. When it is not feasible to maintain six ( 6) feet of distance, individuals will be as far apart as feasible. Methods for physical distancing include:
o Reducing the number of persons in an area at one time (including visitors) o Visual cues such as signs and floor markings to show employee locations and paths of travel o Staggered arrival, departure, work, and break times
o Adjusted work processes ( such as reducing production speed) to allow greater distance between employees
o Telework or other remote work arrangement
APPENDIX A: IDENTIFICATION OF COVID- 19 HAZARDS
All persons, regardless of symptoms or negative COVID- 19 test results, will be considered potentially infectious.

Particular attention will be paid to areas where people may congregate or come in contact with one another, regardless of whether employees are performing an assigned work task or not. For example: meetings, entrances, bathrooms, hallways, aisles, walkways, elevators, break or eating areas, cool -down areas, and waiting areas.

Evaluation of potential workplace exposure will be to all persons at the workplace or who may enter the workplace, including coworkers, employees of other entities, members of the public, customers or clients, students, and independent contractors. We will consider how employees and other persons enter, leave, and travel through the workplace, in addition to addressing fixed work locations.

Person conducting the evaluation
Date
Name( s) of employee and authorized representative that participated Interaction, area,
activity, work task,
process, equipment and
material that potentially
exposes employees to
COVID- 19 hazard
Places and times Potential for COVID- 19
exposures and employees
affected, including
members of the public and
employees of other
employers
Existing and/ or additional
COVID- 19prevention
controls, including
barriers, partitions and
ventilation
Send completed form to Human Resources, hr@cityofavalon. com APPENDIX B: COVID- 19 OUTBREAKS - INVESTIGATING COVID- 19 CASES All personnel identifying information of COVID- 19cases or persons with COVID- 19 symptoms, and any employee required medical records will be kept confidential unless disclosure is required or permitted by law. Unredacted information on COVID- 19cases will be provided to the local health department, CDPH, Cal/ OSHA, the National Institute for Occupational Safety and Health ( NIOSH) immediately upon request, and when required by law.

Person conducting the investigation
Date
Name of COVID- 19 Case
employee or non -employee) and
contact information
Occupation
if non -employee, where they were
in the workplace)
Location where employee
worked
Date Investigation was
initiated
Was COVID- 19test offered? Name( s) of
employees/ representatives
involved in the investigation
Date and time the COVID- 19
case was last present and
excluded in the workplace
Date of positive or negative
test and or diagnosis
Date the first case had one or
more COVID- 19symptoms, if
any:

Information received
regarding COVID- 19test
results and onset symptoms:

Results of the COVID- 19 Test: List of location in the
workplace the positive case
visited during the high risk
exposure period, and
activities preformed:

List all employees, contractors
or visitors the positive case
came in close contact with
during the exposure period:

Date close contacts were
notified by the Human
Resources of the exposure:

Vaccinations Status of close
contacts:

List of those testing was
offered to including those
fully vaccinated:

Names of those exempt from All employees who may have
exclusion requirements had COVID- 19exposure and
because they were fully their authorized
vaccinated with no symptoms representatives:
or returned to work per our
return to work criteria:

Contractors and other What could be done to reduce
employers present at the an exposure to COViD- 19like
workplace during the high risk
exposure period:
this in the future
APPENDIX B: INVESTIGATING COVID- 19 CASES — CONTINUED
Notice given (within one business day, in a way that does not reveal any personal identifying information of the COVID- 19case) of the potential COVID- 19exposure to:

All employees who were in close contact
Their authorized representatives ( If applicable, the notice required by Labor Code section 6409.(a)( 2) and ( c)) Names of employees that were
notified
Names of their authorized representatives Date
Contractors and other employers present at workplace during the high -risk exposure period.

Names of individuals that were
notified
Names of their authorized
representatives
Date
APPENDIX C: COVID- 19INSPECTIONS
Person conducting evaluation
Date
Contact Information
Department
Exposure Controls Status Person Assigned to
Correct
Date Corrected
Engineering
Barriers/ Partitions
Ventilation ( amount of fresh air or
filtration maximized
Additional room air filtration
Supplies sufficiently stocked ( hand
sanitizer, mask, gloves, surface cleaners
Administrative
Surface cleaning and disinfection
Hand washing facilities
Disinfecting and hand sanitizing
solution being used according to
manufacture instructions
Please use this space to include
additional controls for your specific
area
PPE
Face Shields/ goggles where required
Respiratory protection where
required
Send completed form to Human Resources, hr@citvofavalon. com APPENDIX D: TRAINING ROSTER FOR IN -PERSON COVID- 19 TRAININGS Date
Location
Person that conducted the training
Employee Name and
Department — Please Print
Signature
Send completed form to Human Resources, hr@cityofavalon. com

CITY OF AVALON CITY COUNCIL
MEETING DATE: May 16, 2023 AGENDA ITEM:

ORIGINATING DEP: Administration CITY MANAGER: L
PREPARED BY: Jocelyn Francis, Assistant City Manager
SUBJECT: Social Media Use and Public Outreach Policy Update RECOMMENDED ACTION( S): Adopt updates to the City Social Media Use and Public Outreach Policy.

REPORT SUMMARY: The Social Media Use and Public Outreach Policy was adopted in 2014 and updates are recommended, as City staff work to reenergize the program.

City staff recently created a public outreach team with representatives from each Department to create and develop content to better inform our residents, visitors, and business community about City projects, programs, and activities. The updated policy will be reviewed by each team member and provide clear direction. Concurrently, the public outreach team is developing City standards to ensure shared content is professional, engaging, utilizes the same " voice" and creates a workflow.

Each month the team will meet to create a content calendar in order to better share information with our community, across channels, utilizing official City social media pages, the City website, and other forms of electronic and print media. By developing a formal process, the City will better keep our community informed, increase engagement, and transparency.

FISCAL IMPACTS: None.

GOAL ALIGNMENT: Increased Transparency
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City would have an outdated Social Media Use and Public Outreach Policy.

FOLLOW UP ACTION: Post the updated policy on the City website, share with designated employees, and ensure policy links are updated on City social media pages.

ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.

ATTACHMENTS:

Social Media Use and Public Outreach Policy
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CITY OF AVALON
Social Media Use and Public Outreach Policy

APPLICABILITY
This Policy applies to all City of Avalon (" City") employees, officers, and designated contractors who, as part of their job responsibilities and requirements, are authorized to speak on behalf of the City in their official capacity. This includes all employees, officers, and designated contractors engaged in the maintenance, participation, and observation of any City social media site ( defined herein). The Social Media Use and Public Outreach Policy will be made accessible on the City Website ( www. cityofavalon. com) with a link to the policy on each City Social Media Page profile.

STATEMENT OF PURPOSE
This Policy establishes guidelines to ensure the use of social media, print media, and website updates on behalf of the City of Avalon (" City") is consistent with the City' s mission, values, and vision. Social media and other forms of public outreach methods are utilized as a means of conveying information to its residents, visitors, and business community about the City and its projects, programs, and activities.

To address the fast -changing landscape of technology and the way community members, communicate and obtain information, City departments may consider using social media, the City alert system, City website, and other tools to reach a broader audience. The City encourages the use of social media to further the goals of the City and the missions of its departments, where appropriate.

To ensure maximum effect of a public outreach campaign, the use of social media should not preclude the use of other means of public education and outreach. Additional tools include public meetings, mailers, publicly posted flyers, participation in community events, press releases, and the utilization of other print media.

The City intends to establish multiple forums and forms of public outreach with the purpose to disseminate information from the City, about the City and for the benefit of the City, its residents, visitors, and business community.

The City respects the legal rights of its employees. With a few exceptions, what employees do on their own time, not acting in their official City capacity, is not governed by this Policy.

However, online activities at work or online activities outside of work that affect employee job performance, the performance of others, the legal rights of others, the privacy rights of others,

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and the operational and confidentiality interests of the City, are a proper focus for this Policy, and can be subject to the City of Avalon Personnel Rules and Regulations.

City employees, officers, and designated contractors can reference this policy as a guideline for personal use of social media. The City finds that statements on personal social media pages, accounts or sites that impair discipline by superiors or harmony among coworkers, such as by discussing or promoting political views, political organizations, candidates for office, or ballot initiatives, have a detrimental impact on the working relationships, loyalty and confidence necessary for City business and operations. City employees, officers, and designated contractors are advised that the City perceives such statements on personal social media pages, accounts or sites as contrary to the efficient and effective operation of the City and discourages such comments.

Furthermore, technology or devices that are property of the City and issued to City employees, officers, or designated contractors may be monitored and the City discourages posting, publishing or making such statements on personal social media pages, accounts or sites with City -owned technology or devices. Due to the personal nature of our community and the desire to build community relations, direct contact between City officials, staff and community members is encouraged. Conversations are preferred to replies to social media posts.

The City has an overriding interest and expectation in protecting the information posted on its social media sites and the content that is attributed to the City and its officials.

DEFINITIONS
Social Media: A category of Internet -based resources that integrate user -generated content and user participation. This includes, but is not limited to, social networking sites ( Facebook, Twitter, Nextdoor, Linkedln), photo and video -sharing apps ( Instagram, TikTok, YouTube), blogs and other news sites.

Content: Any item posted such as, but not limited to, written work, articles, photos, videos, web links, and any other form of communication posted on a City social media site.

Page/ Profile: The specific portion of a social media website or a mobile -based social app where content is displayed and managed by an individual or individuals with administrator rights.

Post: Content an individual shares on a social media site or the act of publishing content on a site.

Public Outreach: Any method or medium, generally digital in nature, used to disseminate information to, and engage with, the general public as an effort to connect beyond the limits of

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conventional forms of communication.

Social Networks: On- lie platforms where users can create profiles, share information and socialize with others using a range of technologies.

Speech: Expression or communication of thoughts or opinions in spoken words, in writing, by expressive conduct, symbolism, photographs, video recordings or related forms of communication.

City Social Media Pages: Profiles and Pages the City establishes and maintains, and controls all postings to, except for advertisements or hyperlinks by the social media site' owners, vendors, or partners.

GENERAL POLICY GUIDELINES

1. The establishment of each City social media page is subject to approval by the City Manager or designee. Upon such approval, each City social media page created shall bear the name and official logo of the City.

2. Any widely -distributed City publication, advertisement, press release, or other print media is subject to approval by the City Department Director, or designee, with ultimate authority resting in and decisions overseen by the City Manager.

3. City social media pages and print media publications shall supplement, and not replace, the City' srequired notices and standard methods of communication.

4. The City' s
website ( www. cityofavalon. com) will remain the City' s primary and predominant Internet presence. Authorized City users will ensure applicable information is posted on the City' swebsite.
a. The best, most appropriate City uses of social media tools fall generally into two categories:
i. As channels for disseminating time -sensitive information as quickly as possible (i.e., emergency information, events information); ii . As marketing/ promotional channels, which increase the City' s ability to broadcast its messages to the widest possible audience. b. Wherever possible, content posted to City social media sites shall contain links directing users back to the City' s official websites for in- depth information, forms, documents, or online services necessary to conduct business with the City.

5. All content on City social media pages shall be created, reviewed, and approved by the City' s Department Directors or social media " account administrators." Wherever possible, all City social media sites shall comply with all appropriate City policies and

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standards, including but not limited to the following:
a. Internet, Email, Computer Use, and Information Technology Security Policy b. City Personnel Rules and Regulations

6. City social media pages shall be managed consistent with the Ralph M. Brown Act ( Cal.

Gov. Code § 54950 et seq.). Members of the City Council and all City Commissions shall not respond to any published postings, or use the City social media pages or any form of communication to respond to, blog or engage in serial meetings, or otherwise discuss, deliberate, or express opinions on any issue within the subject matter jurisdiction of the Council or Commission. The City generally as a policy does not wish to have City Councilmembers or City Commissioners individually engage on these types of issues on social media, instead through more traditional means of public communication and interaction.

7. City social media sites are subject to the California Public Records Act ( Cal. Gov. Code 6250 et seq.). Any content maintained in a social media format that is related to City business, including posted communications, and communications submitted for posting, may be public records subject to public disclosure. Wherever possible, such sites shall clearly indicate that all articles, comments and other content posted or submitted for posting as well as personal identifying information for users and visitors to the site, may be subject to public disclosure. Such sites shall also indicate that public disclosure requests must be directed to the City Clerk' s office.

S. California state law and relevant City records retention schedules apply to social media sites and content. Unless otherwise addressed in a specific social media standards document, the department maintaining a City social media site shall preserve records required to be maintained pursuant to a relevant records retention schedule for the required retention.

9. All City social media pages shall adhere to applicable federal, state and local laws, regulations and policies. The City reserves the right to restrict or remove any content that is deemed in violation of this Policy or any applicable law.

10. For each social media page approved for use by the City Manager or designee, the following documentation will be developed and adopted:
a. Operational and use guidelines
i. The City Manager or designee will develop Standards for each City social media page, which will include the Purpose and Content Standards as

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well as any other details specific to the use of the particular social media platform.
ii. The City Manager or designee will maintain a list of social media platforms that are approved for use by City departments and authorized City users.
iii. The City Manager or designee will maintain a list of all City social media platforms used by City departments and authorized City users, including login and password information. Employees will inform the City Manager of any administrative changes to existing City social media platforms. iv. The City Manager or designee will have authority to edit or remove content from City social media sites.
b. City and departmental branding standards

11. All City social media sites shall utilize authorized City contact information for account setup, monitoring and access. The use of personal email accounts or phone numbers by any City employee shall not be allowed for the purpose of setting -up or monitoring a City social media pages.

12. The City Manager or designee shall designate specific City employees as " account administrators" who shall be authorized to administer the City' ssocial media pages, including posting and removing comments, responding to messages and requests for communication, and posting or removing all forms of content including images and text.

Such authorized City employees shall only connect to, and exchange information with, those social media pages authorized by the City pursuant to this Policy.

13. This Social Media Use and Public Outreach Policy may be revised at anytime.

CONTENT GUIDELINES

1. As a public entity, the City must abide by certain standards to serve all of its constituents in a civil and unbiased manner.

2. The policy shall be made available to the public on the City' s official website www. cityofavalon. com) and a link the policy shall be made available on each City Social Media Page.

3. The following statement shall be found on the City' smain website with a link posted on the City social media pages:

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The intended purpose of the City Social Media pages is to serve as a mechanism for communication between the City of Avalon and members of the public. However, pages are not the primary method of communication with the City, and any notices or requests for City services must be made via official communication methods identified on the City' s website, or by traditional methods of notification recognized by the City, and no comments or posts on this page will be construed as providing notice to the City of any claim, deficiency, dangerous condition, request, or otherwise. Any comments or other content posted or submitted to this page for posting, as well as personal identifying information for the page' susers and visitors, and its list of fans, may be public records subject to disclosure pursuant to the California Public Records Act ( Cal.

Gov. Code § 6250 et seq.). Public disclosure requests must be directed to the City Clerk' s office. In addition to the above statement, the City social media page shall also contain general contact information for the City ( City website, location, phone number, and email) methods of making official requests for maintenance or services and notice of the condition of City property or other similar requests. The content of City social media sites shall pertain to City -sponsored or City -endorsed programs, services, and events.

Content includes, but is not limited to, information, photographs, videos, and hyperlinks. City social media sites may include information or materials not directly sponsored or endorsed by the City, so long as such information or materials have the intent to educate or engage the community on topics relevant to the City as well as germane to the purpose and topic of the particular City social media site.

4. The City shall have full permission or rights to any content posted by the City on City social media sites, including photographs and videos.

5. City social media sites shall be viewed as a municipal resource. Therefore, City employees, officers, and designated contractors shall avoid any type of political campaigning or political commentary on a City social media site.

6. City social media pages shall not be used for the following purposes ( within posted content, messages, or " Liking" or " Following" other pages or accounts): promoting commercial products, entities, or causes; promoting religious or political views; or promoting political organizations, candidates for office, or ballot initiatives. City social media sites can be used to engage the broader community with content that are germane and intended to further its purpose. Any interaction with other entities through City social media does not denote endorsement.

7. " Likes," " Follows," mentions of, or interactions with other social media pages or accounts by a City social media page will be at the discretion of the City Manager or

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designee and do not denote endorsement by the City.

8. Any employee authorized to post items on any of the City' ssocial media pages shall review, be familiar with, and comply with the particular social media platform' suse policies and terms and conditions.

9. Any employee authorized to post items on any of the City' s social media pages shall not express their own personal views or concerns through such postings. Instead, postings on any of the City' ssocial media pages by an authorized City employee shall only reflect the views of the City. All postings to City social media pages should be reviewed for accuracy, and should include facts and not personal opinions.

10. Due to the informal nature of social media, City generated content may be more conversational and less formal in nature. Keeping with the intention to inform and engage the community, content may reflect the personalities, styles and enthusiasm of the authorized user and department as an extension of the customer service policy and personal nature of the City' scommunity.

11. Postings, including responses to comments or questions from the public, shall be in support of the City' s
mission and limited to official City business or germane to the purpose and topic of the particular City social media site.

12. Postings must contain information that is freely available to the public and not be confidential as defined by any City policy or state or federal law.

13. Postings may not contain any personal information, except for the names, titles, and City departments of employees whose duties include being available for contact by the public.

14. Postings should be written as if by the City and sent from a City social media page, not the personal account of any employee, officer, or designated contractor. None of these individuals shall be permitted to post any content on a City social media site in his or her personal capacity, whether during or after work hours. There shall be clear division between City and personal social media sites and accounts.

15. Postings should be checked for spelling, grammatical errors and factual accuracy.

16. Employees shall immediately report to their direct supervisor any false, misleading, malicious, obscene, commercial, pornographic, or offensive behavior appearing on a City

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social media page.

17. Employees shall not spend excessive time maintaining or monitoring City social media pages, and agree to only spend on City social media the time necessary to adequately maintain and monitor City social media pages consistent with the employees' assigned job duties.

18. Employees shall be provided a copy of this Policy, and shall, prior to engaging in or continuing any activities described hereunder, sign an acknowledgement of receipt of this Policy and an agreement to comply herewith. Any employee who violates this Policy in any manner may face discipline for such violation.

COMMENTS GUIDELINES

1. The following statement shall be found on the City' smain website with a link posted on the City social media pages.

The City disclaims any and all responsibility and liability for any materials that the City deems inappropriate for posting which cannot be removed in an expeditious or otherwise timely manner. The City reserves the right to restrict or remove any content that is deemed in violation of this policy or any applicable law. Any articles, messages, posts, comments, images, video or other content containing any of the following shall not be allowed and may be removed as soon as possible:
a. Comments not topically related to the particular article or post being commented on;
b. Comments in support of or opposition to political campaigns or ballot measures; c. Profane language or content;
d. Content that promotes, fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation;
e. Sexual content or links to sexual content;
f. Solicitations of commerce and other commercial speech; g. Conduct or encouragement of illegal activity;
h. Information that may tend to compromise the safety or security of the public, public systems, or employees; or
i. Content that violates a legal ownership interest of any other party; j. Any link or direction to another site that contains content referenced by the forgoing restrictions.

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2. Any content removed based on these guidelines must be retained, as an electronic and/ or hard copy, and shall include the date and time of the deleted post as well as the identity of the poster when available. Content posted by outside users shall not be deleted or removed unless it expressly violates the aforementioned policy and legal counsel has been consulted.

3. The First Amendment of the United States Constitution may prevent content regulation by the City, as a public entity web page or social media site likely is considered a public forum. To avoid First Amendment challenge, the City must not regulate, restrict, remove, or delete public comments or posts on any City social media site, unless the direct supervisor of the employee seeking to remove the content has first consulted with legal counsel.

4. A comment posted by a member of the public on a City Social Media page is the opinion of the commentator or poster only, and publication of a comment does not imply endorsement of, or agreement by, the City, nor do such comments necessarily reflect the opinions or policies of the City.

5. Authorized personnel designated by the City Manager, as described above, shall monitor all City social media pages for comments requesting responses from the City and for comments in violation of this Policy.

6. As time allows, when reviewing and monitoring comments, and direct messages, it shall be the general policy of the City to respond or reply to those comments and direct messages that are of inquiry in nature. Responses should include the applicable general phone number or a hyperlink a City resource page. The City will not respond to general comments or direct messages that are of statement in nature.

7. All comments posted to any City social media site are also bound by the site' Statement of Rights and Responsibilities, Terms of Service, or any set of rules established by the site, and the City reserves the right to report any violation to the site with the intent of the site taking appropriate and reasonable responsive action.

LINKS AND EMBEDDED CONTENT GUIDELINES

1. The City may select links to other social media pages and outside websites that offer helpful resources for users. Once an individual user links from a City social media page to another outside page or website, the City' s
Policies no longer apply and the user

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becomes subject to the policies of that page or website.

2. The City social media pages are intended specifically to share information about City programs, events and services. The City is not responsible for the content that appears on outside links, pages or websites and provides these links as a convenience only.

3. Outside websites or entities may request to be linked on City social media pages and other official City sites. However, the City reserves the right to authorize posts or links to outside websites or entities germane to the purpose and topic of the particular City social media site, or to remove content or links that are not germane. Entities requesting to be linked on City social media sites shall be in line with the content standards set forth in the City of Avalon Social Media Use and Public Outreach Policy. A City social media site linking to an outside website does not denote endorsement by the City of content found on or linked by the outside website.

4. Users should be aware that outside pages and websites and the information found on those pages and websites are not controlled by, provided by or endorsed by the City.

The City reserves the right to delete links posted by outside pages and websites that violate the City of Avalon Social Media Use and Public Outreach Policy at any time without notice.

5. Outside pages and websites are not required to secure advance permission from the City to link to City social media sites. However, entities, individuals, pages or websites linking to City social media sites shall not in any way suggest that the City has any relationship or affiliation with the posting entity or individual, or that the City endorses, sponsors or recommends the information, products or services of the posting entity, individual, page or website.

6. Outside pages and websites are not required to secure advance permission from the City to embed City social media site content. However, entities, individuals, pages or websites embedding content shall not present City content as their own or otherwise misrepresent any City social media site content. Furthermore, entities, individuals, pages or websites shall not misinform users about the origin or ownership of City social media site content. Embedded content from City social media sites should not in any way suggest that the City has any relationship or affiliation with the posting entity or individual, or that the City endorses, sponsors or recommends the information, products or services of the posting entity, individual, page or website.

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APPROVED CITY PUBLIC OUTREACH PLATFORMS
The City Manager or designee will maintain a list of social media sites and other forms of public outreach that are approved for use by City departments and staff in accordance with this Policy.

At the time of adoption of this Policy, the following social media sites and public outreach tools have been approved for use by the City: Facebook, lnstagram, Twitter, NextDoor, YouTube, Digital Signage, City Email/ Text Alerts, Every Door Direct Mail, Media Releases, Newsletters, and print/ electronic Advertisements.

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CITY OF AVALON CITY COUNCIL
MEETING DATE: May 16, 2023 AGENDA ITEM:

ORIGINATING DEP: Administration CITY MANAGER: 011. 4),( k PREPARED BY: Devin Hart, Management Analyst
SUBJECT: Consideration of Transportation Permit — Chad McIntyre, dba Chad' sTaxi Service
RECOMMENDED ACTION: Discuss and provide direction. If consensus for approval is reached, make the affirmative finding that the criteria set forth in Avalon Municipal Code Section 5- 14. 04 has been met and award a Transportation Permit to Chad McIntyre pending confirmation of permit conditions being met.

REPORT SUMMARY: On April 25, 2023 Chad McIntyre, dba Chad' sTaxi Service, submitted a Transportation Permit application to the City of Avalon to perform transportation services to passengers for a flat $10 fee per destination.

It was stated in the initial application that the business will operate year- round, with seasonal hours of service. Additionally, the initial application indicated the applicant wished to provide service for ferry passengers and " rides from bars and nightclubs to prevent drunk driving incidents."
However, in later correspondences, the applicant shifted the nature of the business to focus on ferry arrivals only focusing on the " circle" location at the Cabrillo Mole.

The business will not have a brick -and -mortar location. The applicant plans to promote the business through Google My Business.

The business plans to utilize an existing residential autoette that will be able to accommodate a maximum of three (3) passengers or less with luggage.

Avalon Municipal Code Section ( AMC) 5- 14. 04 requires a hearing before the City Council to determine whether a transportation permit should be approved. Per the AMC:

Sec. 5- 14. 04 (b) Permits: Applications: Requirements.* b) The Council may grant a permit upon the proposed terms or upon terms other than those proposed. The Council shall make the initial permit grant, and the Vehicle Clerk may thereafter renew a permit if he is able to make affirmative findings based on the criteria set forth below. If the Vehicle Clerk is unable to make the affirmative findings, he shall so advise the permit holder and set a hearing date before the Vehicle Hearing Officer, whose decision on the renewal shall be appealable to the City Council in accordance with the procedures set forth in Title 1, Chapter 4.:
1) The applicant has presented facts demonstrating a necessity for the requested vehicle( s).
2) The requested vehicle( s) is appropriate for the intended use and necessary, for the proper functioning of the applicant' s enterprise; 3) The requested vehicle( s) will not have a deleterious impact on traffic congestion, traffic safety, noise or air pollution;
4) In view of the size and nature of the streets of the City and the character of the City itself, the requested vehicle( s) will not have a deleterious impact on the public health, safety, and welfare;
5) There is no more suitable alternative vehicle than the vehicle( s) requested by the applicant that can satisfy its requirements.
6) In the case of renewal only, the requested vehicle has been used and continues to be used in accordance with the terms and conditions of the permit.

AMC Section 5- 14. 04 (4) requires that the written application provided by any person desiring a Transportation Permit " contain full information pertaining to ( 1) the extent, character and manner in which such proposed operations are to be conducted..." At this time, without more details regarding operations, Staff recommends the City Council continue this item to a future meeting so the applicant can provide more logistical information.

If the applicant plans to focus on ferry passenger transport, it cannot be determined if the suggested vehicle would be appropriate to transport passengers for hire with luggage.

Additionally, Staff believe having the vehicle solicit passengers in the " circle" at the Cabrillo Mole could have a deleterious impact on traffic and congestion in this area. Additionally, the applicant should provide information that there is a need for this service. Specifically, information should be provided to demonstrate why there is a need for this new service given the existing taxi and transportation services currently available.

Currently, Catalina Transportation Services' taxi operations and Garibaldi Bus pick up passengers at the Cabrillo Mole within designated loading/ unloading zones. No other businesses are permitted to pick up or drop off at the Cabrillo Mole.

A more specific operation plan will provide City Council, City Staff, and any potential neighboring businesses or residents an opportunity to thoughtfully consider the businesses impact.

If approved by the City Council, the applicant must additionally meet the following conditions before a permit may be issued:

Receive approval of a business license;
Provide written permission from the Catalina Island Company to operate on private roads, and
Provide proof of insurance per the Avalon Municipal Code.

Upon renewal each year the Vehicle Clerk will evaluate if the business model has adversely added to the traffic, safety, and congestion in Avalon.

FISCAL IMPACTS: Potential for nominal additional revenue to the City through taxes.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/ A
FOLLOW UP ACTION: Implement City Council direction.

ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.

ATTACHMENTS:

1. Transportation application

2. Correspondences regarding operation
Transportation Permit
04/ 25/023 4: 21 PM ( PDT)

CITY OF AVALON
P. O ISOX / 0)
AVAiON. CA 90/ pt
4316) 5100220
Transportation Permit
Business Name
Applicant First Name
Applicant Last Name
Mailing Address
City
State
Zip Code
Phone
Email
Business Physical Address
Chads Taxi Service
Chad
McIntyre
5 Cabrillo Drive,
Avalon
CA
90704
9512037845
chadrmcintyre@gmail. com
5 Cabrillo Drive
City Avalon
State CA
Zip Code 90704
Is the business a corporation? No
Nature of Business

Page 1 ends

Describe the nature of business
Explain extent, character and
manner in which proposed
operation is to be conducted)
Vehides to be used
Vehicle Ybar
2004
Vehicle Model
Yamaha
Body Type
GC
Vehicle License Number
5TVZ362
Vehicle Capacity
4 If my golf cart venture is approved, I will offer transportation services to ferry passengers to their desired destinations. The fee for each ride, regardless of the number of passengers, will be a flat $ 10. I will be the sole driver and passengers will not be permitted to operate the vehicle even in my presence.

My golf cart will be an alcohol -free zone unless any alcohol is in a sealed container in the back. Smoking of any kind will also not be permitted.

I am aware of the presence of other taxi companies in the area, and I plan to operate my business during peak tourist seasons to ensure maximum demand.

In addition to providing transportation services, my aim is to promote safety for locals and tourists alike by offering rides from bars and nightclubs to prevent drunk driving incidents. This service will benefit the entire community.

Should my business proposal be accepted, I will take the necessary steps to establish an LLC and engage legal counsel to protect both myself and the city from potential lawsuits.

Is thls vehlde currently permitted In Avalon?
Yes, Residential Autoette
Proposed Dates/ Hours of
Operation
Describe Routes
In Season ( May -September)
Monday - Friday: 5 pm to 12 am
Saturday 8am- 12pm
Sunday 8am- 12pm
Off Season ( October -April)
Saturday 8am- 12pm
Sunday 8am- 12pm
Routes will be in city limits and will only drop off in Fairview or hamilton if passengers are staying there.

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How will you remit payment?
Please note a 3% convenience
fee is assessed on all credit card
payments)
Online via Credit Card
Please click to acknowledge your Yes
understanding of an additional
assessment of 3% for all credit
card transactions
Total Non -Refundable Application Fee Due: $269. 89
By affixing your signature in the box below, you agree that such signature will be the electronic representation of your signature to be valid and binding upon you for all purposes when you ( or your agent) affix below, including on legally binding contracts, just the same as a hand- written signature.

Signature of Applicant

Page 3 ends

Devin Thompson
From: Chad McIntyre < chadrmcintyre@gmail. com>
Sent: Monday, May 8, 2023 4:2 PM
To: Devin Thompson
Subject: Re: Transportation Permit Confirmation
Hi Devin
I believe for now, I will only pick people from the boat landing and take them to where they need to be. Besides that, I will not pick people up off course. I want to keep it simple and direct for this council meeting. If we happen to discuss other opportunities when they ask I am open for it but for now just picking up from the boat landing area ( the circle)
On Mon, May 8, 2023 at 3:0 PM Devin Thompson < dthompson( dcityofavalon. com> wrote:

Thank you for your response.

Typically, details and logistics are items the City Council would like to see in writing in advance of the City Council meeting. Any details you can provide in advance will give the City Council time to physically walk out to potentially affected areas and thoughtfully consider potential impacts. Also, with details in writing, neighbors and other businesses will have the opportunity to look at potential impacts and make note to staff and City Council as well.

Deviations from any proposed plan at the City Council' s direction are to be expected during the meeting, but it would be very, very good to have some kind of plan at least penciled in as a starting point.

If you would like to go forward without any logistics regarding staging, pickups, etc. that is your choice; however, I would recommend you provide something.

Thanks,
Devin
From: Chad McIntyre <chadrmcintyre@gmail. com>
Sent: Monday, May 8, 2023 2: 36 PM
To: Devin Thompson < dthompson@cityofavalon. com>
Subject: Re: Transportation Permit Confirmation
1 Proposed Dates/ Hours of in Season ( May -September)
Operation Monday -Friday: 5 pm to 12 am
Saturday Sam-' 12pm
Sunday Sam- 12pm
Off Season (October -April)
Saturday Sam- 12pm
Sunday Sam- 12pm
Can you please confirm the intended hours of operation? It has no bearing one- way or the other, I just want
to make sure the correct information is communicated to the City Council.

Thanks,
Devin Elise Hart
Management Analyst
City of Avalon — Avalon, CA — 90704
310. 510. 0220 ext. 126
www. cityofavalon. com
4 Hi Devin,
For 90% ofthe time, my main target audience will consist of people arriving by boat. We can talk about the details of logistics at the council meeting, as well as at different locations where people usually wait to hail a taxi. I have specifically considered the bar scene, where there are no designated taxi stands and I do not think it would be a good idea in the way of traffic just to park outside for example, the Marlin or the Locker Room. To address this, I plan to promote my company through Google My Business and specify the approved hours of operation where people from bars can call me, subject to approval. This information will be posted publicly. I aim to avoid causing inconvenience to other drivers and pedestrians by not parking or obstructing traffic.

On Mon, May 8, 2023 at 2: 04 PM Devin Thompson < dthompson@cityofavalon. com> wrote:

Thank you for clarifying.

Few more questions regarding operations: Since the business' s physical address is within Fairview Terrace, where/ how will you attract riders? Do you plan to sit at the Cabrillo Mole or outside of the Marlin Club in a marked vehicle? Will reservations be required via an app or by phone?
Any information you can provide will be very helpful.

Thanks,
Devin
From: Chad McIntyre <chadrmcintyre@gmail. corn>
Sent: Monday, May 8, 2023 10: 00 AM
To: Devin Thompson <dthompson@cityofavalon. com>
Subject: Re: Transportation Permit Confirmation
Hi Devin,
Thank you for your response, and I apologize for any confusion caused. 2 To clarify, I am seeking permission to operate my business during summer hours, with an understanding that the city may determine what constitutes the summer season.

Specifically for Summer, I am proposing to operate Monday through Friday from 5 pm until 2 am ( last call for bars). During winter hours, however, I intend to operate only on Saturdays and Sundays from 8 am to Midnight. This does not mean I will work all day but ifI want to I will have the ability to drive.

Due to some new employment opportunities on the Island, I will be more limited on when I will have free time to operate.

On Mon, May 8, 2023 at 8: 55 AM Devin Thompson <dhompson@cityofavalon. com> wrote:

Good morning Chad,
I am preparing the report for your transportation permit request and wanted to confirm the hours ofoperation you intend to operate if approved.

In the description for the business you indicated you would provide service from local bars and nightclubs. screen shot below)
In addition to providing transportation services, my aim is to promote safety for locals and tourists alike by offering rides from bars and nightclubs to prevent drunk driving incidents. This service will benefit the entire community_ However, within the proposed dates/ hours ofoperation section of the application you indicate the service would operate until midnight during the week, but only from 8 a. m. until noon on Saturdays and Sundays.

Off season hours of operation indicate the service would only be available from 8 a. m. until noon on Saturdays and Sundays as well. (screen shot below)
3 CITY OF AVALON CITY COUNCIL
MEETING DATE: May 16, 2023 AGENDA ITEM: 0
ORIGINATING DEP: Administration CITY MANAGER: Q1, ttik
PREPARED BY: Matthew Baker, Finance Director
SUBJECT: Approval of additional one- time $85 Commuter Book Subsidy for the month of June 2023
RECOMMENDED ACTION( S): Approve a one- time $85 additional commuter book subsidy (for a total subsidy of $ 170 per book) for the month of June 2023.

REPORT SUMMARY: The City of Avalon annually applies for Proposition A Incentive Funds through the Los Angeles County Metropolitan Transportation Authority ( Metro). The City has received $ 1, 000,00in Proposition A Incentive Funds annually over the last several fiscal years, with $700, 00earmarked for the commuter subsidy program, and $ 300, 00earmarked for the City' s land transit system. In addition to these annual funds, the City received an additional 586, 412 in ARPA Act equivalent Program Funds through the Proposition A Incentive Program to support transit programs impacted by the COVID- 19pandemic. These funds must be spent in the current fiscal year for the City' scommuter or land transit programs. City Staff recommends allocating the ARPA Act equivalent funds between both programs, with $ 286, 412 to increased commuter subsidy and $ 300, 00 for land transit improvements.

Prior to the pandemic, from July 2016 through February 2020, the City subsidized approximately 800 commuter books per month. In response to the initial pandemic -related restrictions on nonessential travel, subsidized commuter book activity decreased to approximately 300 books per month from the period of March 2020 through May 2020. Since June 2020, commuter activity has increased but remains below pre -pandemic levels, with approximately 600 commuter books subsidized per month through March 2023. In December 2021, City Council increased the regular commuter book subsidy from $ 70 to $ 85 to offset the impact of operator fare increases to residents and approved additional subsidies on resident commuter ticket books purchased during the months of January 2022 and June 2022.

For the current fiscal year through March 2023, the City has subsidized approximately 4, 900 resident commuter ticket books, totaling approximately $ 425 thousand in subsidy. After estimating for April and May activity, the City anticipates having $ 456 thousand in funding available to be spent by June 30, 2023. City Staff recommend an additional one- time $85 increase in commuter book subsidy ( for a total of $170 per book) for the month of June 2023.

The City subsidized 2, 309 books with its additional $ 100 subsidy in January 2022. Staff will continue to work with Metro to identify any additional assistance for resident commuters under the Proposition A Incentive Program in future fiscal years.

Books Subsidized per Month
2500
2000
1500
1000
500
0 0
Q
0 0
N
0)
0 ry
N
N
7 7-
t0 1. 0 N N r` N CO 00 CO 00
N - _. t
c . co - Q. c . 0 ( 0 Q. - 5 . 0
Oe)i
0 Q
0 c
ru
Q O
O ` O - 1 O January -
19 O 1 01 01
T
January -
20 Q
Q
N
GOAL ALIGNMENT: Not aligned
FISCAL IMPACTS: No impact unless resident commuter demand exceeds estimates which could then result in a required subsidy from the General Fund for amounts in excess of Proposition A Incentive Funds.

CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will not be able to utilize Proposition A Incentive Funds that are required to be spent in the current fiscal year.

FOLLOW UP ACTION: Notify Catalina Express of Council Action.

ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda pursuant to the Brown Act.

ATTACHMENTS: N/ A

Avalon City CouncilMay 16, 2023

Avalon City Council
May 16, 2023