AVALON CITY COUNCIL MEETING
TUESDAY, FEBRUARY 6, 2024 - 5:00 PM
410 AVALON CANYON ROAD
AGENDA
in compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office (310) 510-0220. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102
35.104 ADA Title II). All public records relating to an agenda item on this agenda are available for the public inspection at the time the records are distributed to all, or a majority of all, members of the City Council. Such For the public's convenience, but not participation, the meeting can be viewed:
On local cable: Catalina Broadband Solutions channel 3
Streaming Online: www.cityofavalon.com/meetings
*Streaming on Facebook Live: www.facebook.com/CityOfAvalonOfficial Streaming on YouTube: https://www.youtube.com/CityofAvalonCA
CALL TO ORDER / PLEDGE OF ALLEGIANCE / INVOCATION / ROLL CALL
ANNOUNCEMENTS / WRITTEN COMMUNICATIONS
DEPARTMENT HEAD REPORTS
CITY MANAGER REPORT / CITY ATTORNEY REPORT
COUNCILMEMBER REPORTS / MAYOR REPORT
ORAL COMMUNICATION
Members of the public may address the City Council at this time. No action will be taken on non- agenda items at this meeting. Speakers should limit comments to two (2) minutes each.
CONSENT CALENDAR
Minutes
Although the live recording is the official record of public meetings, actions are prepared Rethe Mended corval.
Approve minutes from the January 16, 2024 regular City Council Meeting.
Warrants
Expenditures Submitted for Approval
• Warrants in the amount of $1,361,217.48..
• One payroll totaling $248, 108.65.
• Three electronic fund transfers totaling $139,351.08.
Recommended Action
Approve the total expenditures for January 1, 2024 through January 19, 2024 totaling $1,748,677.21
CITY COUNCIL AGENDA
FEBRUARY 6, 2024
PAGE 2
Fiscal Year 2023-2024 Second Quarter Treasurer's Report State and Municipal Codes require the Treasurer to submit within 30 days following each fiscal quarter a report summarizing the City's cash and investment balances. The purpose of the report is to inform, on a quarterly basis, the City's cash and investment balances, the investment types, yields, and market values, and to ensure that the City's investments are in compliance with the City's adopted investment policy.
Recommended Action
Adopt the resolution accepting the FY23-24 First Quarter Treasurer's Report.
RFP for Joe Machado Field Concession Stand
The City terminated its lease agreement with the concession provider at Joe Machado Field due to a material breach of the lease agreement. The City Council has discretionary authority to approve the RFP details and requirements to be included in the lessee's contract.
Recommended Action
Authorize the City Manager or his designee to circulate a request for proposals for qualified vendors to operate a snack bar concession at Joe Machado Field.
GENERAL BUSINESS
FY24 Mid-Year Financial Results and Proposed Budget Amendments On June 20, 2023, City Council adopted the City's annual operating and capital budget for the fiscal year ending June 30, 2024. The unaudited revenue and expenditure figures for activity through December 31 have been compiled to provide a comparative update to the adopted budget.
Recommended Action
1. Receive the report of the Mid-Year Financial Results for FY23-24; and 2. Authorize the proposed budget amendments as outlined in Exhibit A to this report.
ADJOURN
NOTICE OF POSTING
1, Devin Elise Hart, declare that the City Council Agenda for Tuesday, February 6, 2024 was posted Thursday, February 2024 the City's website
www.cityofavalon.com/agendacenter, and at City Hall, 410 Avalon Canyon Road.
Dillia Haut
Devin Elise Hart, Management Analyst
CITY OF AVALON CITY COUNCIL
MEETING DATE: February 6, 2024 AGENDA ITEM: 1
ORIGINATING DEP: City Clerk CITY MANAGER:
PREPARED BY: Gabrielle Morones, Deputy City Clerk
SUBJECT: City Council Minutes
RECOMMENDED ACTION(S): Approve minutes from the January 16, 2024 regular City Council Meeting.
REPORT SUMMARY: Although the live recording is the official record of public meetings, minutes are prepared for the Council's approval.
FISCAL IMPACTS: N/A.
GOAL ALIGNMENT: Not Aligned.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A.
FOLLOW UP ACTION: File minutes in the City Clerk's office.
ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS:
• January 16, 2024 regular City Council Meeting Minutes
AVALON CITY COUNCIL MEETING
TUESDAY, JANUARY 16, 2024 - 5:00 PM
410 AVALON CANYON ROAD
MINUTES
CALL TO ORDER-5:00 p.m.
ROLL CALL Present via Teleconference and In-Person: Mayor Anni Marshall, Councilmembers Lisa Lavelle, Michael Ponce, Mary Schickling and Yesenia De La Rosa. Also present: City Manager David Maistros, City Attorney Scott Campbell and Deputy City Clerk Gabrielle Morones.
WRITTEN COMMUNICATIONS- City staff received two emails regarding the financial status of Catalina Island Health and three emails regarding the January 9, 2024 Special City Council Meeting (Presentation given by Catalina Island Health). Copies were distributed to the City Council and are on file in the City Clerk's office.
BREAK TAKEN-6:37 p.m.-6:44 p.m.
CONSENT CALENDAR-There were 7 Items on the Consent Calendar. Motion to approve Items #1-#7 made by Lisa Lavelle, seconded by Yesenia De La Rosa (All Ayes).
Minutes
Approved minutes from the December 12, 2023 regular City Council Meeting and January 9, 2024 Special City Council Meeting.
Warrants
Approved warrants in the amount of $2,090,453.59, warrants from the Successor Agency Account totaling $500.00, two payrolls totaling $505,738.04, and four electronic fund transfers totaling $213,696.75 for a total expenditure of $2,810,388.38 for December 4, 2023 through December 31, 2023.
3. Resolutions of the City Council of the City of Avalon Appointing a Director and Alternate Director to the California Intergovernmental Risk Authority (CIRA) Board of Directors and California Transit Systems Joint Powers Authority (CalTIP)
1. Adopted Resolution No. 24-01 of the City Council of the City of Avalon appointing a Director to the California Intergovernmental Risk Authority (CIRA) Board of Directors authorizing the City Manager to serve as the Director and Assistant City Manager to serve as the Alternate Director to the California Intergovernmental Risk Authority (CIRA) Board of Directors.
2. Adopted Resolution No. 24-02 of the City Council of the City of Avalon appointing a Director and Alternate Director to the California Transit Systems Joint Powers Authority (CalTIP) Board of Directors authorizing the Assistant City Manager to serve as the Director and City Manager to serve as the Alternate Director.
CITY COUNCIL MINUTES
JANUARY 16, 2024
PAGE 2
Appointment of Southern California Association of Governments Regional Conference and General Assembly Delegate
Adopted Resolution No. 24-03 appointing Mayor Ann H. Marshall as the City of Avalon voting delegate and Councilmember Michael Ponce as the alternate delegate for the Annual Southern California Association of Governments Regional Conference and General Assembly in May 2024.
Adopt Ordinance Amending Title 2, Chapter 2-2, Section 2-2.307 City Manager Powers and Duties of the Avalon Municipal Code
Adopted Ordinance No. 1216-24 of the City of Avalon Amending Title 2, Chapter 2-2, Section 2-2.307 City Manager Powers and Duties of the Avalon Municipal Code. 2024 Waterside Permit Renewals
Authorized the Harbor Master to renew the attached list of Waterside Permits for 2024.
7. Resolution Authorizing the City Manager to Execute and File State Documents for Approved State Projects and Activities
Adopted Resolution No. 24-04 of the City Council of the City of Avalon Authorizing the City Manager to execute and file State Documents for Approved Transportation Projects and Activities.
PUBLIC HEARING
Appeal of Planning Commission Action No. 23-26 of PC#2854 Denying a Site Plan and a Variance at 335 Wrigley Terrace Road
1. Mayor Marshall opened the Public Hearing. 2. Received Public Comment. 3.
Mayor Marshall closed the Public Hearing. 4. City Council denied the appeal and chose option c) Referred the matter back to the Planning Commission with consideration of the alternate plans presented to the City Council.
Motion to approve made by Michael Ponce, seconded by Lisa Lavelle. (All Ayes)
GENERAL BUSINESS
Ratification of Prior Action - State of Emergency Proclamation for January 2024 Storm Surge Damage
Adopted Resolution No. 24-05 of the City Council of the City of Avalon proclaiming existence of a Local Emergency.
Motion to approve made by Michael Ponce, seconded by Yesenia De La Rosa. (All Ayes)
10. Waterside Project Application - Huttopia
Made the affirmative finding that conditions set forth in the Avalon Municipal Code have been met and granted a Waterside Project Application to Huttopia,
CITY COUNCIL MINUTES
JANUARY 16, 2024
PAGE 3
with the following conditions: 1. All operations to load and unload passengers will take place on the Pleasure Pier floats or Cabrillo Mole floats on a space available basis, except on cruise ship days when all loading and unloading will be from the floats on the Pleasure Pier. 2. Applicant abides by the Standard List of Conditions for Waterside Permit Holders.
Motion to approve made by Michael Ponce, seconded by Lisa Lavelle. (All Ayes)
11. Waterside Project Application - Avalon Aquatic Excursions Made the affirmative finding that conditions set forth in the Avalon Municipal Code have been met and granted the Waterside Project Application to Avalon Anglers, with the following conditions: 1. All operations to load and unload charter passengers will take place on Pleasure Pier floats except on cruise ship days when all loading and unloading will be from Jet Ski Corp end float located at the end of the Pleasure Pier. 2. Applicant abides by the Standard List of Conditions for Waterside Permit Holders.
Motion to approve made by Lisa Lavelle, seconded by Michael Ponce. (All Ayes)
12. Council Chambers Audio Visual System Upgrade
Per the City's procurement policy, authorized the City Manager, or designee, to execute an agreement with Key Code Media, Inc. to upgrade the audio visual (A/V) system within the City Hall Council Chambers for a not to exceed sum of $125,000. This item is budgeted in the Information Systems budget account (10135-6611).
Motion to approve made by Lisa Lavelle, seconded by Mary Schickling. (All Ayes)
13. Float 4 and 4A Repair and Refurbishment
Authorized the City Manager to enter into an agreement with Catalina Boatyard Inc. for repair and refurbishment of Cabrillo Mole Floats 4, 4A for a total contract price of $97,312.
Motion to approve made by Lisa Lavelle, seconded by Yesenia De La Rosa. (All Ayes)
14. Harbor Patrol Boat Volvo D3 Engine Replacement
Authorized the City Manager to approve an expenditure for purchase of two new Volvo D3-200A Engine package systems for Patrol Boat 1 and 4.
Motion to approve made by Michael Ponce, seconded by Lisa Lavelle. (All Ayes) CLOSED SESSION-7:14 p.m.-8:05 p.m.
Following the appropriate announcement of the Closed Session items the City Council went into Closed Session to discuss the following:
•
CITY COUNCIL MINUTES
JANUARY 16, 2024
PAGE 4
1. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of section (d) of Section 54956.9: One case
A copy of the correspondence threatening litigation is available for review at City Hall upon request pursuant to Section 54957.5.
2. REAL PROPERTY NEGOTIATION
Properties: APN #7480018909 and 7480051004
Agency Negotiator: City Manager
Negotiating Parties: Catalina Island Company
Under Negotiation: Price and Terms
Following Closed Session the Mayor announced there was no reportable action.
Mayor Marshall adjourned the meeting at 8:05 p.m.
1, Gabrielle Morones, Deputy City Clerk, do hereby certify that the DVD videotape of the Regular City Council Meeting on January 16, 2024, is the official record of the Council Meeting and is on file and maintained in City Hall.
Gabrielle Morones, Deputy City Clerk
CITY OF AVALON CITY COUNCIL
February 6, 2024 AGENDA ITEM: 2
MEETING DATE:
ORIGINATING DEP: Finance CITY MANAGER: Dam
PREPARED BY: Matthew Baker, Finance Director
SUBJECT: Warrants
RECOMMENDED ACTION(S): Approve the total expenditures for January 1, 2024 through January 19, 2024 totaling $1,748,677.21.
REPORT SUMMARY: These disbursements through January 19th are comprised of warrants from the US Bank General Account totaling $1,361,217.48, one payroll totaling $248, 108.65, and other electronic fund transfers totaling $139,351.08.
ITEM DESCRIPTION AMOUNT DATE
GF US BANK WARRANTS CK# 37277 - 37304 231,632.41 01/05/24 GF US BANK WARRANTS CK# 37305 - 37306 1,613.88 01/09/24 GF US BANK WARRANTS CK# 37307 3,746.00 01/12/24
GF US BANK WARRANTS CK# 37308 - 37397 1,124,225.19 01/18/24 248,108.65 01/12/24
EFT - CALPERS MEDICAL 92,584.81 01/03/24
EFT - CALPERS RETIREMENT 41,641.21 01/11/24
EFT - HARBOR/REC CREDIT CARD AND BANK SERVICE FEES 5,125.06 01/19/23 TOTAL DISBURSEMENTS | $ 1,748,677.21
GOAL ALIGNMENT: Ongoing meeting of City obligations.
FISCAL IMPACTS: There are sufficient funds available, and the expenditures are included in the FY23-24 Budget.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A
FOLLOW UP ACTION: N/A
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS: Audit Certificate, Warrant Lists, US Bank Credit Card Details
CITY OF AVALON
January 1, 2024 - January 19, 2024 DISBURSEMENTS
February 6, 2024
ITEM DESCRIPTION AMOUNT DATE
GF US BANK WARRANTS CK# 37277 - 37304 231,632.41 01/05/24 GF US BANK WARRANTS CK# 37305 - 37306 1,613.88 01/09/24 GF US BANK WARRANTS CK# 37307 3,746.00 01/12/24
GF US BANK WARRANTS CK# 37308 - 37397 1,124,225.19 01/18/24 PAYROLL 248,108.65 01/12/24
EFT - CALPERS MEDICAL 92,584.81 01/03/24
EFT - CALPERS RETIREMENT 41,641.21 01/11/24
EFT - HARBOR/REC CREDIT CARD AND BANK SERVICE FEES 5,125.06 01/19/23 TOTAL DISBURSEMENTS 5 1,748,677.21
CERTIFICATE
IN ACCORDANCE WITH SECTION 32702
OF THE GOVERNMENT CODE, I CERTIFY
THAT THE ABOVE DEMANDS ARE ACCURATE
AND THAT FUNDS ARE AVAILABLE FOR
PAYMENT.
APPROVED AND AUDITED THIS
6th DAY OF February 2024 I CERTIFY UNDER PENALTY OF PERJURY
THAT THE FOREGOING IS TRUE AND
CORRECT.
AUDIT COMMITTEE - LISA LAVELLE EXECUTED THIS 6th DAY OF February 2024
AUDIT COMMITTEE - MARY SCHICKLING FINANCE DIRECTOR - MATTHEW BAKER
CITY OF AVALON
WARRANT DISBURSEMENTS
January 5, 2024
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION
37277 1/5/2024 $ 576.55 AFLAC INSURANCE - 12/2023
37278 1/5/2024 $ 4,290.96 AMAZON CAPITAL SERVICES, INC. SUPPLIES - ALL DEPARTMENTS 37279 1/5/2024 2,465.50 BEYOND SOFTWARE SOLUTIONS CONTRACT SERVICES - IT 37280 1/5/2024 1,492.43 CATALINA BEVERAGE CO SUPPLIES - ALL. DEPARTMENTS 37281 1/5/2024 2,017.60 CATALINA BROADBAND SOLUTIONS INTERNET - ALL DEPARTMENTS 37282 1/5/2024 58,956.00 CATALINA EXPRESS SUBSIDY - 11/2023 37282 1/5/2024 71,180.70 CATALINA EXPRESS SUBSIDY - 12/2023 37283 1/5/2024 $ 536.00 CATALINA PEST CONTROL SERVICE - HARBOR: 10/2023; 12/2023 37284 1/5/2024 9,646.66 CDW GOVERNMENT SUPPLIES - IT
37285 1/5/2024 781.92 DELL MARKETING L.P. SUPPLIES - IT 37286 1/5/2024 $ 819.58 DION & SONS MARINE FUELS INC FUEL - HARBOR 37287 1/5/2024 1,140.00 EAGLE PROTECTION SERVICE, INC. SERVICE - ADMINISTRATION 37288 1/5/2024 1,688.00 ESG ENGINEERING SERVICE - PUBLIC WORKS 37289 1/5/2024 540.00 ESG ENGINEERING SERVICE - PUBLIC WORKS 37290 1/5/2024 $ 336.20 GARCIA, MICHAEL TRAINING AND TRAVEL 37291 1/5/2024 $ 13,407.50 GEO-LOGIC ASSOCIATES, LLC. PEBBLY BEACH LANDFILL EXPANSION CIP 37292 1/5/2024 $ 1,515.73 HDL COREN & CONE SERVICE - FINANCE 37293 1/5/2024 627.78 MCDONALD, AUDRA RETIREE INSURANCE: 01/2024 37294 1/5/2024 344.10 MM INTERNET, INC. SERVICE - IT
37295 1/5/2024 20,041.29 MUNICIPAL EMERGENCY SERVICES, INC. SUPPLIES - FIRE 37296 1/5/2024 $ 6,528.70 NETMOORING SERVICE - HARBOR
37297 1/5/2024 122.72 QUILL CORP SUPPLIES - ALL DEPARTMENTS 37298 1/5/2024 297.56 RICOH USA, INC. COPIER LEASE - PLANNING 37299 1/5/2024 3,260.42 SHERWIN-WILLIAMS SUPPLIES - HARBOR 37300 1/5/2024 $ 9,357.91 SIRIA'S CLEANING SERVICE 1ST HALF - 01/2024 37301 1/5/2024 CORPORATE PAYMENT SYSTEMS VOID - MULTIPLE STUB CHECK 37302 1/5/2024 $ 18,482.15 CORPORATE PAYMENT SYSTEMS SEE ATTACHED DETAIL 37303 1/5/2024 $ 767.02 WEST MARINE PRO SUPPLIES - HARBOR 37304 1/5/2024 $ 411.43 XEROX CORPORATION COPIER LEASE - ADMINISTRATION $231,632.41
CITY OF AVALON
WARRANT DISBURSEMENTS
January 9, 2024
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION
37305 1/9/2024 1,471.00 CALIFORNIA COASTAL COMMISSION PERMIT FEE 37306 1/9/2024 142.88 KEOLOHA, KAPOLANIALAIMAKA SENIOR MEAL - HOLIDAY $1,613.88
CITY OF AVALON
WARRANT DISBURSEMENTS
January 12, 2024
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION
37307 1/12/2024 3,746.00 SWRCB PREMIT FEES - WWTP
$3,746.00
CITY OF AVALON
WARRANT DISBURSEMENTS
January 18, 2024
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION
37308 1/18/2024 2,646.35 AAA OIL, INC FUEL - ALL DEPARTMENTS 37309 1/18/2024 $ 88.20 AIR SOURCE INDUSTRIES SUPPLIES - FIRE 1/18/2024 $ 167.42 ALEGRIA, MICHAEL REIMBURSMENT O/P COSTS 37310
37311 1/18/2024 $ - AMAZON CAPITAL SERVICES, INC. VOID - MULTIPLE STUB CHECK 37312 1/18/2024 $ 8,963.63 AMAZON CAPITAL SERVICES, INC. SUPPLIES - ALL DEPARTMENTS 37313 1/18/2024 156.06 ARAMARK SUPPLIES - ALL DEPARTMENTS 37314 1/18/2024 $ 5,711.70 CR&R INCORPORATED SWEEPER - 12/2023 37314 1/18/2024 $ 174,687.06 CR&R INCORPORATED CONTRACT SERVICES - 12/23 37315 1/18/2024 $ AVALON FREIGHT SERVICES, LLC VOID - MULTIPLE STUB CHECK 37316 1/18/2024 $ 3,516.78 AVALON FREIGHT SERVICES, LLC FREIGHT - ALL DEPARTMENTS 37317 1/18/2024 $ 24,332.94 BEST, BEST & KRIEGER, LLP LEGAL FEES - 12/2023 37318 1/18/2024 $ 3,660.50 BEYOND SOFTWARE SOLUTIONS CONTRACT SERVICES - IT 37319 1/18/2024 1,248.00 CAFE METROPOLE SENIOR MEALS: 11/2023 & 12/2023 37320 1/18/2024 $ 627.00 CANBY, CLAUDIA SERVICE - PUBLIC WORKS 37321 1/18/2024 $ 919.58 CAPITAL ONE TRADE CREDIT SUPPLIES - HARBOR 37322 1/18/2024 230.12 CARUSO FORD SUPPLIES - GARAGE
37323 1/18/2024 $ 4,436.07 CATALINA BEVERAGE CO SUPPLIES - ALL DEPARTMENTS 37324 1/18/2024 122.63 CATALINA BROADBAND SOLUTIONS
37325 1/18/2024 $ 128,333.33 CATALINA CHAMBER OF COMMERCE TOT - 02/2024 37326 1/18/2024 S 24,083.33 CATALINA COASTAL TOURS & FISHING CONTRACT SERVICES - 02/2024 37327 1/18/2024 $ 6,300.00 LONG, DAVID CONTRACT SERVICES - FALCON 37328 1/18/2024 $ 5,155.04 CATALINA ISLAND COMPANY PARCELS - FY 2024 37328 1/18/2024 $ 11,329.00 CATALINA ISLAND COMPANY RENT - 01/2024 37329 1/18/2024 $ 544.63 CDW GOVERNMENT SUPPLIES - IT
37330 1/18/2024 $ 2,306.99 DAPEER, ROSENBLIT & LITVAK, LLP SERVICE - VEHICLES 37331 1/18/2024 $ 232.00 DEWEY PEST CONTROL SERVICE - ALL DEPARTMENTS 37332 1/18/2024 $ 426.43 DION & SONS MARINE FUELS INC FUEL - HARBOR 37333 1/18/2024 $ 2,280.00 EAGLE PROTECTION SERVICE, INC. 37334 1/18/2024 $ 10,292.75 ESG ENGINEERING
37335 1/18/2024 $ 3,242.98 ESG ENGINEERING
37336 1/18/2024 $ 540.00 ESG ENGINEERING
37337 1/18/2024 $ 8,190.95 ESG ENGINEERING
37338 1/18/2024 10,378.50 ESG ENGINEERING
37339 1/18/2024 16,915.56 ESG ENGINEERING SERVICE - PUBLIC WORKS 37340 1/18/2024 $ 53,172.50 ESG ENGINEERING SERVICE - PUBLIC WORKS 37341 1/18/2024 180.00 ESG ENGINEERING
37342 1/18/2024 $ 2,340.00 ESG ENGINEERING SERVICE PUBLIC WORKS 37343 1/18/2024 540.00 ESG ENGINEERING
37344 1/18/2024 21,504.85 ESG ENGINEERING SERVICE - PUBLIC WORK:
37345 1/18/2024 $ 10,777.34 ESG ENGINEERING SERVICE - PUBLIC WORK:
37346 1/18/2024 $ 10,651.10 ESG ENGINEERING SERVICE - PUBLIC WORKS 37347 1/18/2024 $ 540.00 ESG ENGINEERING SERVICE - PUBLIC WORKS 37348 1/18/2024 $ 160.00 ESG ENGINEERING SERVICE - PUBLIC WORKS 37349 1/18/2024 160.00 ESG ENGINEERING SERVICE - PUBLIC WORKS 37350 en en 1,014.00 ESG ENGINEERING SERVICE - PUBLIC WORKS 1/18/2024
37351 1/18/2024 $ 6,905.95 ESG ENGINEERING SERVICE - PUBLIC WORKS 37352 1/18/2024 $ 12,685.20 ESG ENGINEERING SERVICE - PUBLIC WORKS 37353 1/18/2024 $ 82.00 FEDERAL EXPRESS SHIPPING - PUBLIC WORKS 37354 1/18/2024 3,544.50 FINELINE CONSTRUCTION SERVICE - ADMINISTRATION 37355 1/18/2024 264.81 FRANCHISE TAX BOARD PAYROLL - DEDUCTION 37356 1/18/2024 use exes. 5,445.00 PLAYCORE WISCONSIN, INC. SUPPLIES - RECREATION 37357 1/18/2024 2,901.35 GANAHL LUMBER COMPANY SUPPLIES - PUBLIC WORKS 37358 1/18/2024 28.15 GONZALES, ALIANA REIMBURSMENT O/P COSTS 37359 1/18/2024 1,188.05 GRAINGER SUPPLIES - PUBLIC WORKS 37360 1/18/2024 $ 195.54 HARRY'S MARINE SERVICE, LLC SUPPLIES - HARBOR 37361 1/18/2024 705.10 HIGH TIDE TRADERS UNIFORMS - HARBOR 37362 1/18/2024 $ 1,637.87 HOME DEPOT CREDIT SERVICES SUPPLIES - PUBLIC WORKS 37363 1/18/2024 $ 595.00 LUPO, KARLA SERVICE - RECREATION 37364 1/18/2024 $ 17,117.43 IDR ENVIRONMENTAL SERVICES HHW DISPOSAL
CITY OF AVALON
WARRANT DISBURSEMENTS
January 18, 2024
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION
37365 1/18/2024 $ 1,018.50 J.H. MENGE AND ASSOCIATES, LLC. SUPPLIES - HARBOR 37366 1/18/2024 $ 239.75 JORDAHL CONSTRUCTION HHW DISPOSAL 37367 1/18/2024 732.00 THE PRAETORIAN GROUP TRAINING - FIRE 37368 1/18/2024 $ 405.15 LINDE GAS & EQUIPMENT INC. SUPPLIES - HARBOR 37369 1/18/2024 $ 106.46 LLEWELLYN SUPPLY CO. SUPPLIES - HARBOR 37370 1/18/2024 $ 1,708.26 MATTHEWS INTERNATIONAL CORPORATION SUPPLIES - CEMETERY 37371 1/18/2024 $ 205.16 ISLAND EXPRESS HELICOPTERS INC. REFUND - OVERPAYMENT 37372 1/18/2024 $ 1,960.32 NAPA AUTO PARTS SUPPLIES - GARAGE 37373 1/18/2024 $ 219.50 SAN DIEGO COFFEE, TEA & SPICE, INC. SUPPLIES - FIRE 37374 1/18/2024 $ 16,090.03 NORTHWIND REFRIGERATION SERVICE - CITY HALL 37374 1/18/2024 $ 264.00 NORTHWIND REFRIGERATION SERVICE - WASTEWATER TREATMENT PLANT 37375 1/18/2024 $ 169,790.21 PERC WATER CONTRACT SVCS - 12/2024 37376 1/18/2024 $ 7,260.00 POLYDYNE, INC. SUPPLIES - WASTEWATER TREATMENT PLANT 37377 1/18/2024 $ 313.16 QUILL CORP SUPPLIES - ALL DEPARTMENTS 37378 1/18/2024 $ 225.00 REGISTRAR-RECORDER/COUNTY CLERK CERTIFIED RECORDING 37379 1/18/2024 $ 144.00 RICOH USA, INC. COPIER LEASE - PLANNING 37380 1/18/2024 $ 21,240.78 SAGECREST PLANNING & ENVIRONMENTAL CONTRACT SERVICES - PLANNING 37381 1/18/2024 6,059.76 SHERWIN-WILLIAMS SUPPLIES - PUBLIC WORKS 37382 1/18/2024 $ 9,357.91 SIRIA'S CLEANING SERVICE 2ND HALF - 01/2024 37383 1/18/2024 $ 217,327.70 SLATER WATERPROOFING, INC. SERVICE - WASTEWATER TREATMENT PLANT 37384 1/18/2024 3,307.00 SWRCB ANNUAL FEES
37385 1/18/2024 $ 10,000.00 TOWNSEND PUBLIC AFFAIRS, INC CONTRACT SERVICES - ADMINISTRATION 37386 1/18/2024 $ 27.50 UNDERGROUND SERVICE ALERT/SC SERVICE - PUBLIC WORKS 37387 1/18/2024 250.00 UNITED PHOENIX FIREFIGHTERS ASSOC. ANNUAL DUES - FIRE 37388 1/18/2024 1,332.98 CORPORATE PAYMENT SYSTEMS SEE ATTACHED DETAIL 37389 1/18/2024 $ 3,906.45 US JETTING SUPPLIES - GARAGE 37390 1/18/2024 15,208.33 VEGA, EDMUNDO CONTRACT SVCS - 01/2024 37391 1/18/2024 $ 1,029.99 VERIZON WIRELESS COMMUNICATIONS - ALL 37392 1/18/2024 $ 2,543.33 WALTERS WHOLESALE ELECTRIC CO SUPPLIES - PUBLIC WORKS 37393 1/18/2024 $ 420.61 WAYNE ELECTRIC SUPPLIES - GARAGE 37394 1/18/2024 S 498.13 WEST MARINE PRO SUPPLIES - HARBOR 37395 1/18/2024 $ 11,583.70 WESTRIDGE ENVIRONMENTAL GROUP SUPPLIES - WASTEWATER TREATMENT PLANT 37396 1/18/2024 $ 1,068.25 WITMER PUBLIC SAFETY GROUP, INC. SUPPLIES - FIRE 37397 1/18/2024 1,980.00 WITTMAN ENTERPRISES, LLC SERVICE - FINANCE $1,124,225.19
CITY OF AVALON
US BANK CREDIT CARD CHARGES PAID JANUARY 5, 2024
February 6, 2023
LAST NAME POST DATE AMT USD VENDOR DESCRIPTION DEPARTMENT GREENLAW 11/20/2023 $ 18.12. CHET'S HARDWARE MAINTENANCE OF PREMISES PUBLIC WORKS GREENLAW 11/24/2023 $ 9,255.00 HOOVER FENCE CO GATES: PEBBLY BEACH ROAD PUBLIC WORKS GREENLAW 11/27/2023 $ 1,452.11 EPLASTIC FLOAT MAINTENANCE PUBLIC WORKS GREENLAW 12/7/2023 $ 80.21 CHET'S HARDWARE CITY HALL IMPROVEMENTS PUBLIC WORKS GREENLAW 12/13/2023 $ 25.94 CHET'S HARDWARE PUBLIC WORKS DAVID HART 11/20/2023 $ 89.25 CHET'S HARDWARE RECREATION DAVID HART 11/22/2023 $ 25.96 CHET'S HARDWARE RECREATION DAVID HART 11/22/2023 $ 14.28 CHET'S HARDWARE RECREATION DAVID HART 11/24/2023 $ 30.77 CHET'S HARDWARE RECREATION DAVID HART 11/24/2023 $ 9.88 CHET'S HARDWARE RECREATION DAVID HART 11/28/2023 $ 268.35 CHET'S HARDWARE RECREATION DAVID HART 11/28/2023 $ 64.25 CHET'S HARDWARE RECREATION DAVID HART 11/29/2023 $ 65.95 CHET'S HARDWARE RECREATION DAVID HART 11/29/2023 $ 81.38 CHET'S HARDWARE RECREATION DAVID HART 11/30/2023 $ 57.16 CHET'S HARDWARE RECREATION DAVID HART 11/30/2023 $ 352.86 ESIGNS RECREATION
DAVID HART 11/30/2023 $ 74.83 ERIC'S ON THE PIER MEAL: STAFF - HOLIDAY SET-UP RECREATION DAVID HART 12/1/2023 $ 45.08 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/1/2023 $ 104.49 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/1/2023 $ 94.85 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/1/2023 $ 14.48 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/1/2023 | 18.12 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/1/2023 $ 4.84 CHET'S HARDWARE SUPPLIES - SMALL TOOLS RECREATION DAVID HART 12/1/2023 $ 7.00 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/1/2023 $ 96.76 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/4/2023 $ 20.89 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/4/2023 $ 35.18 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/4/2023 $ 9.11 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/4/2023 $ 9.89 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/4/2023 $ 19.78 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/4/2023 $ 81.38 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/4/2023 $264.98 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/4/2023 $ 346.38 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/4/2023 $ 12.45 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/4/2023 $ 175.64 LUAU LARRY'S MEAL: STAFF - HOLIDAY SET-UP RECREATION DAVID HART 12/4/2023 $ 199.99 CROWN AWARDS SUPPLIES - HOLIDAY RECREATION DAVID HART 12/8/2023 $ 32.98 CHET'S HARDWARE SUPPLIES - HOLIDAY RECREATION DAVID HART 12/11/2023 $ 550.00 CA PARK & REC SOCIETY MEMBERSHIP AND DUES RECREATION GILBERT 11/29/2023 16.49 CHET'S HARDWARE CITY HALL IMPROVEMENTS ADMINISTRATION GILBERT 11/30/2023 $ 30.77 CHET'S HARDWARE CITY HALL IMPROVEMENTS ADMINISTRATION HMIELAK 12/11/2023 $ 28.59 CHET'S HARDWARE MAINTENANCE OF PREMISES PUBLIC WORKS HMIELAK 12/13/2023 $ 21.98 CHET'S HARDWARE VEHICLE MAINTENANCE PUBLIC WORKS HMIELAK 12/15/2023 $ 66.06 CHET'S HARDWARE SMALL TOOLS PUBLIC WORKS LONG 12/11/2023 $ 0.98 CHET'S HARDWARE SMALL TOOLS FIRE MEFFERT 12/20/2023 $ 112.00 AMAZON SUPPLIES - EVENTS FIRE MEFFERT 12/20/2023 $ 108.90 HOME DEPOT MAINTENANCE OF PREMISES FIRE MEFFERT 12/20/2023 $ 43.97 HOME DEPOT MAINTENANCE OF PREMISES FIRE MEFFERT 12/13/2023 $ 29.70 USPS POSTAGE FIRE
MEFFERT 12/15/2023 $ 8.61 AMAZON EQUIPMENT MAINTENANCE FIRE ALEGRIA 11/21/2023 $ 79.20 SHUTTERFLY OFFICE SUPPLIES FIRE ALEGRIA 11/22/2023 $ 619.78 SHUTTERFLY OFFICE SUPPLIES FIRE ALEGRIA 11/30/2023 $ 285.99 WAYFAIR MAINTENANCE OF PREMISES FIRE ALEGRIA 12/4/2023 $ 593.97 BEAR CAT WAREHOUSE SUPPLIES - COMMUNICATION FIRE ALEGRIA 12/6/2023 $ 14.95 RALPHS MEAL: TRAINING AND TRAVEL FIRE ALEGRIA 12/6/2023 $ 57.18 DOUBLE TREE LODGING: TRAINING AND TRAVEL FIRE ALEGRIA 12/7/2023 $ 20.01 SUN NONG DAN LA MEAL: TRAINING AND TRAVEL FIRE ALEGRIA 12/7/2023 $ 42.50 CATALINA EXPRESS TRAVE: TRAINING FIRE ALEGRIA 12/7/2023 $ 14.64 CHICK-FILA-A MEAL: TRAINING AND TRAVEL FIRE ALEGRIA 12/7/2023 $ 256.04 DOUBLE TREE LODGING: TRAINING AND TRAVEL FIRE
CITY OF AVALON
US BANK CREDIT CARD CHARGES PAID JANUARY 5, 2024
February 6, 2023
LAST NAME POST DATE AMT USD VENDOR DESCRIPTION DEPARTMENT ALERIA 12/14/2023 $ 32.17 MISSION BAY RESORT MEAL: TRAINING AND TRAVEL FIRE ALEGRIA 12/15/2023 $ 43.37 MISSION BAY RESORT MEAL: TRAINING AND TRAVEL FIRE CARSTARPHEN 11/29/2023 $ 3.99 WEATHERFLOW SUBSCRIPTION - IT HARBOR CARSTARPHEN 12/6/2023 $ 7.95 CHET'S HARDWARE MAINTENANCE OF PREMISES HARBOR CARSTARPHEN 12/6/2023 $ 500.00 DATATEL COMMUNICATIONS, INC. SUBSCRIPTION -IT HARBOR CARSTARPHEN 12/7/2023 $ 14.29 CHET'S HARDWARE SUPPLIES HARBOR CARSTARPHEN 12/11/2023 $ 19.00 SENDHUB SUBSCRIPTION - IT HARBOR HERNANDEZ 11/24/2023 190.32 CATALINA BEVERAGE SUPPLIES HARBOR MAINTENANCE HERNANDEZ 12/4/2023 52.77 CHET'S HARDWARE MAINTENANCE OF PREMISES HARBOR MAINTENANCE HERNANDEZ 12/6/2023 82.45 CHET'S HARDWARE SMALL TOOLS HARBOR MAINTENANCE HERNANDEZ 12/6/2023 101.19 PEBBLY BEACH BUILDING SUPPLY FLOAT MAINTENANCE HARBOR MAINTENANCE HERNANDEZ 12/11/2023 24.02 CHET'S HARDWARE FLOAT MAINTENANCE HARBOR MAINTENANCE HERNANDEZ 12/11/2023 11.20 CHET'S HARDWARE FLOAT MAINTENANCE HARBOR MAINTENANCE HERNANDEZ 12/14/2023 205.84 PEBBLY BEACH BUILDING SUPPLY FLOAT MAINTENANCE HARBOR MAINTENANCE HERNANDEZ 12/15/2023 13.17 CHET'S HARDWARE FLOAT MAINTENANCE HARBOR MAINTENANCE RUBIO 11/24/2023 172.58 CHET'S HARDWARE SUPPLIES GARAGE RUBIO 11/30/2023 130.06 CHET'S HARDWARE SUPPLIES GARAGE RUBIO 11/30/2023 15.81 CHET'S HARDWARE SUPPLIES GARAGE
RUBIO 11/30/2023 10.76 CHET'S HARDWARE SUPPLIES GARAGE
RUBIO 12/1/2023 35.18 CHET'S HARDWARE SUPPLIES GARAGE
RUBIO 12/1/2023 176.70 CHET'S HARDWARE SUPPLIES GARAGE
RUBIO 12/4/2023 23.69 CHET'S HARDWARE SUPPLIES GARAGE
RUBIO 12/15/2023 52.76 CHET'S HARDWARE SUPPLIES GARAGE
S 18,482.15 CHECK NUMBER 37301 & 37302
CITY OF AVALON CITY COUNCIL
MEETING DATE: February 6, 2024 AGENDA ITEM: 3
ORIGINATING DEP: Finance CITY MANAGER: D
PREPARED BY: Matthew Baker, Finance Director
SUBJECT: Fiscal Year 2023-2024 Second Quarter Treasurer's Report RECOMMENDED ACTION(S): Adopt the resolution accepting the FY23-24 First Quarter Treasurer's Report.
REPORT SUMMARY: State and Municipal Codes require the Treasurer to submit within 30 days following each fiscal quarter a report summarizing the City's cash and investment balances. Attached is the Second Quarter Treasurer's Report for FY23-24. The report was shared with the City Treasurer prior to presentation to City Council.
The purpose of the report is to inform, on a quarterly basis, the City's cash and investment balances, the investment types, yields, and market values, and to ensure that the City's investments are in compliance with the City's adopted investment policy. The report shows that all of the City's funds are in compliance with its investment policy. In general, operating cash is held in US Bank checking accounts and any excess cash is invested in California's Local Agency Investment Fund (LAIF) and various certificates of deposit (CDs). In accordance with Government Code sections 16429.1 and 53601 et seq., the City cannot invest more than 30% of its portfolio in CDs. CDs accounted for 16.8% of the unrestricted cash and investments for the quarter ended December 31, 2023.
On July 26, 2023, the City purchased $5,125,000 of United State Treasury Bills maturing on January 25, 2024 with a yield to maturity of 5.265% using funds previously held in LAIF. The investment yielded the City approximately $50,000 in additional investment income over the six month period compared to holding the funds in LAIF over the same period. On January 26, 2024, the City reinvested the funds into four month Treasury Bills with an estimated yield to maturity of 5.07%. The investment should yield the City approximately $20,000 more than if the funds were held in LAlF over the same period. The City will continue to assess for opportunities to increase its investment returns while maintaining necessary liquidity and compliance with its investment policy.
The unrestricted cash balance for the second quarter of 2023-2024 totaled $24.9 million, an increase of $1.7 million from the first quarter of 2023-2024. The unrestricted cash balance includes cash from enterprise funds (e.g. Sewer, Saltwater, and Solid Waste) not available for general government functions. The increase in unrestricted cash is attributable to the partially attributable to the seasonality of visitor-driven tax revenues and the timing of significant capital outlays anticipated to increase during the third and fourth quarter of the fiscal year. The unrestricted cash balance increased by $4.4 million compared to the second quarter of 2022- 2023. The increase in unrestricted cash balance from the prior fiscal year is attributable to visitor-driven tax revenues exceeding budget estimates and due to the timing of significant capital outlays. The City expects to begin construction on several major capital projects, including the second phase of the Cabrillo Mole Ferry Terminal rehabilitation and the Five Corners Pedestrian Improvement project, during the fiscal year which will reduce future unrestricted cash balances.
Below is a chart comparing unrestricted cash balances from the first quarter of Fiscal Year 2015-2016 to the second quarter of Fiscal Year 2023-2024.
Unrestricted Cash Balance
$20
$15
$10
$5
$0
FY16 Q1 FY18 02 FY18 03 FY18 Q4 FY19 Q1 FY19 Q2 FY19 Q3 FY19 Q4 FY20 Q1 FY20 Q2 FY20 Q3 FY23 Q1 FY23 02 FY24 Q1 FY24 Q2 The restricted cash balance for the second quarter of 2023-2024 totaled $9.7 million, an increase of $345 thousand from the first quarter of 2023-2024. The increase is largely attributable to investment gains in the Housing Authority's LAIF account and the landfill trust account.
GOAL ALIGNMENT: Required disclosures.
FISCAL IMPACTS: None
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS:
1. FY23-24 First Quarter Treasurer's Report
2. CD Investment Reports
3. Resolution to Accept the Report
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AVALON/SUCCESSOR AGENCY TO THE AVALON
COMMUNITY IMPROVEMENT AGENCY ADOPTING
THE TREASURER'S INVESTMENT REPORT FOR
FISCAL YEAR 2023/2024 SECOND QUARTER
The City Council of the City of Avalon/Successor Agency does determine, find and resolve as follows:
Section 1. The Fiscal Year 2023-2024 Second Quarter Treasurer's Report is hereby adopted and approved.
PASSED, APPROVED AND ADOPTED this 6th day of February,
2024.
Ann Marshall - Mayor
ATTEST:
CITY OF AVALON
VARTERLY TREASURER'S REPOI
RST QUARTER ENDED DECEMBER 31, 20
ANNUAL MARKET
NAME OF ISSUER/TYPE OF INVESTMENT BANK BALANCE Oustanding Checks Deposits In Transit BALANCE YIELD MATURITY VALUE UNAS STRIE ER ERN AHEN HENT S 2385.340.016 (1.120.511.73) #1.752.27 S 1.706,580.62 0.00% On demand $ 1.706.580.62 US BANK - PAYROLL ACCOUNT 305.569.32 (22.518.06) 249.98 283,301.24 02.000% On demand US BANK - FLEX BENEFITS ACCOUNT 2.264.54 2261.54 12.010% On demand PETTY CASH 500,00 500.00 0.800% On demand $00.00
:
PRL OS ARE-DI SED FATES OF DEPOSITS $928.051.+1 928.051.41 0,90% 11 -3 ycars MULTOS ARE EDIC INSUR- VARIOUS CERTIFICATES OF DEPOSITS S8.107.223.14 8.107.223.14 4.58% 0 - Sycars IF - GENERAL ACCOU 13.682.R65.69 13,682,865.69 3.+2% On demand
A LOCAL AGENCY INVESTMENT FUM
TOTAL UNRESTRICTED CASH AND INVESTMENTS 5 25718,51116 S 25,017,786.64 RESTEE ALCE ENES ACCOUNT 44.201.83 0.00%
: :
IS BANK - HOUSING AUTHORIT 1.583.260.54 0.00%
.OW MODERATE INCOME HOUSINC
LAIF - HOUSING AUTHORITY 3.827.499,04 • 3.42%
mi lil il
US BANK - SUCCESSOR AGENCY TO ACIA 485,317.39 : 0,04%
LAIF - SUCCESSOR AGENCY TO ACIA 24.276.71 3.42%
US BANK (AS TRUSTEE) - SUCCESSOR AGENCY
2003 REFUNDING BONDS DEBT SER VICE - SERIES A 278.66 : 278.0 2015 REFUNDING BONDS DEBT SERVICE - SERIES A & B 13.012.19 : 3.012.1 US BANK - CIMC IMPROVEMENT FUND 416.585.72 0,00%
NORTHERN TRUST - CALECYCLE 52.920.371.10 : 2.990.371.40 CALPERS CERBT TRUST $323.868.75 323.868.75
TOTAL RESTRCITED ACCOUNTS 3 9,708.672.23 5 9,683801.82
TOTAL BALANCE OF ALL ACCOUNTS 3 35,137.160.39 331.720/19A7 I 31.61323997 Oley Oiscn - Treasurer Date
Matthew Baker - Finance Director
CITY OF AVALON
QUARTERLY TREASURER'S REPOR
IRST QUARTER ENDED DECEMBER 31, 202
ANNUAL MARKET
NAME OF ISSUER/TYPE OF INVESTMENT BANK BALANCE Outstanding Checks Deposits In Transit BALANCE YIELD MATURITY VALUE $ 2.385.340.06 (1.120.511.73) 11.752.29 S 1,706,580.62 0.00% Ondemand $ 1.706.580.62 US BANK - PAYROLL ACCOUNT 305.569.32 (22.518.06) 249.98 283,301.24 0,00% On demand 283.301.24 US BANK - FLEX BENEFITS ACCOUNT 226-1.54 9,261.54 0.00% On demand 9.264.54 PETTY CASH 5003.00 5(X).(X) 10.00% On demand 500,00)
ROEQUITIES - VARIOUS CERTIFICATES OF DEPOSIT S928.051.+1 928,051.41 0.90% 0-3 years 228.051.+1
LL CDS ARE FDIC INSURE
AL. COS ARE FDIC INSES. VARIOUS CERTIFICATES OF DEPOSITS $8.407.223.14 8,107,223,14 4.58% 1 - Sycars 8.407.223.1+ ALONE GAONEST MENT UND 13.682.865.69 13,682.865.69 3.+2% On demand 13.504.517.22 TOTAL UNRESTRICTED CASH AND INVESTMENTS 5 25718,51116 S 25.017.786.65 5 24.929,138.17 *55 BATE. PACE ENERS ACCOUNT 14.201.83 10.00%
:
US BANK - HOUSING AUTHORITY 1.5H3.2612.5+ 12.00%
(LOW MODERATE INCOME HOUSING)
LAIF - HOUSING AUTHORITY 3.827.499.04 3.42%
US BANK - SUCCESSOR AGENCY TO ACIA 485.317.39 : 0,04%
LAIF - SUCCESSOR AGENCY TO ACIA 24.276.71 3.42%
US BANK (AS TRUSTEE) - SUCCESSOR AGENCY
2003 REFUNDING BONDS DEBT SERVICE - SERIES A 123720 : : 0.00% 278.6 2015 REFUNDING BONDS DEBT SERVICE - SERIES A & B 0.00%
US BANK - CIMC IMPROVEMENT FUND 116.585.72 11.00%
• •
NORTHERN TRUST - CALRECYCLE $2.990.371.40 • . .
CALPERS CERBT TRUST $323.868.75
TOTAL RESTRCITED ACCOUNTS 5 9,708.672.23 5
TOTAL BALANCE OF ALL ACCOUNTS 3 35.427,486.39 3 34.726.154.87 •der the provision of Section 536-16 of the California Covemmont Codc. the Treasurer or Chief Fiscal OMicer shall render a roport to the City Council and City Manager, at least quarterly: detailing information on all securit estments and moneys of the City. The City is able to meet its anticipated expenditure requirements for the next six months. This quarterly report complies with the current Investment Policy adopted by the City Council on June 2023.
Oley Oisen - Treasurer Date
Matthew Baker - Finance Director Date
CITY OF AVALON CITY COUNCIL
MEETING DATE: February 6, 2024 AGENDA ITEM: 4
ORIGINATING DEP: Administration CITY MANAGER: DuM
PREPARED BY: Devin Hart, Management Analyst
SUBJECT: REP for Joe Machado Field (JMF) Concession Stand RECOMMENDED ACTION(S): Authorize the City Manager or his designee to circulate a request for proposals for qualified vendors to operate a snack bar concession at Joe Machado Field.
REPORT SUMMARY: Effective, Sunday, February 4, 2024, the City of Avalon terminated its lease agreement with the concession provider at Joe Machado Field (JMF) due to a material breach of the lease agreement.
The City Council has discretionary authority to approve the RFP details and requirements to be included in the lessee's contract. The RFP requirements requested to be provided by the applicants must meet or exceed Avalon Municipal Code (AMC) Requirements. Staff recommends the City issue a RFP based on the following:
• Continuous year-round operation of the concession stand. • Require the concession stand to be open for all events at JMF, including recreational activities, school sports events, contracted league events, etc. • Enter an approximate 24 month agreement with lessee, expiring on April 30, 2026, with three optional one year renewal periods.
• Maintain insurance coverage consistent with the requirements outlined by the AMC. • Comply with all aspects of the AMC, including the City's Fats, Oil, Grease ("FOG ) ordinance, Styrofoam, plastic straw and plastic bag ban ordinance, etc. • Establish an initial lease rate of $2 per square foot, $558.00 per month, for the initial period
The City's tentative schedule for the RFP, pending City Council approval, is as follows:
RFP Released February 9, 2024
Optional On-Site Walk Through February 20, 2024
RFP Close Date February 26, 2024
Approval by City Council March 5, 2024
Initial Contract Term Begins April 1, 2024
GOAL ALIGNMENT: Provide tood service at Joe Machado Field tor community gatherings including but not limited to: City recreation and school athletic games; community special events, and private gatherings were food is being served.
FISCAL IMPACTS: Lease/rental income.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Food services will not be provided and no monthly rent be collected at Joe Machado Field for the snack bar services.
FOLLOW UP ACTION: Implement City Council direction
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENT: None.
CITY OF AVALON CITY COUNCIL
MEETING DATE: February 6, 2024 AGENDA ITEM: 5
ORIGINATING DEP: Finance CITY MANAGER: supe
PREPARED BY: Matthew Baker, Finance Director
SUBJECT: FY24 Mid-Year Financial Results and Proposed Budget Amendments
RECOMMENDED ACTION(S): (1) Receive the report of the Mid-Year Financial Results for FY23-24; and (2) Authorize the proposed budget amendments as outlined in Exhibit A to this report.
BACKGROUND: On June 20, 2023, City Council adopted the City's annual operating and capital budget for the fiscal year ending June 30, 2024 (FY24). The adopted budget reflects estimated General Fund revenues and transfers-in totaling $18,943,002, comprised of operating revenues totaling $12,462,217 and grants and transfers totaling $6,480,785. General Fund appropriations total $21,530,944, with recurring operating expenditures totaling $11,733,269, capital outlays totaling $9,278,660 and transfers to other funds totaling $519,015. Recurring revenues exceed recurring expenditures with reserves to be utilized to fund one-time capital outlays. The adopted budget for the Harbor Fund includes fund revenues totaling $16,294,812, comprised of $8,704,500 in operating revenues and $7,590,312 in grants and other non- operating revenues. Harbor Fund appropriations total $18,712,302 with $7,796,780 in operating expenditures and $10,915,522 in capital outlays. Similar to the General Fund, recurring revenues exceed recurring expenditures, with reserves utilized to fund significant capital outlays.
Sewer, Saltwater, and Solid Waste Funds were budgeted to align with the cost of service study adopted by City Council on June 1, 2021.
REPORT SUMMARY: The unaudited revenue and expenditure figures for activity through December 31 have been compiled to provide a comparative update to the adopted budget. Due to the timing of when certain revenues are received or when funds are expended (e.g. visitor- driven revenues peak during first quarter, insurance premiums paid during first half of year), amounts may be greater or less than 50% of the budgeted amounts as of December 31st. In general, the report includes comparisons to the prior two fiscal years; however, the timing of expenditures may vary from year-to-year impacting comparisons. The report is structured to review operating revenues and expenditures separately from grants and capital outlays.
As part of the mid-year budget process, Management reviewed expenditures to identify accounts where expenditures exceed or are on pace to exceed budgeted amounts. Proposed amendments to the budget are requested in the report and outlined in Exhibit A. Under the City's Budget and Fiscal Policies adopted with the FY24 Budget, Management has the authority to make budget adjustments within departments and expenditure categories under certain 1 prescribed amounts provided no additional funds are expended. See Exhibit B for a list of budget adjustments made as part of this mid-year review.
On September 5, 2023, the City Council adopted resolutions amending the healthcare article in the memorandums of understanding (MOU) between the City of Avalon and its various labor groups and replaced the previous two tiered employer contribution system with a single tier and increased the maximum contribution to be paid by the City towards health care premiums. The increase in maximum contribution by the City absorbed a portion of the premium increases that went into effect in January 2024 that otherwise would have had to be paid out-of-pocket by employees and increased the City's contribution by $97,073 across all funds. The adopted resolution requires the following increases to budgeted expenditures in order to cover the increases in employer maximum contributions:
FY24 Amendment Revised
Department Account
Budget Budget
General Admin. 10125-3045 $91,946 +$8,143 $100,089
Finance 10130-3045 84,978 +9,102 94,080
Fire Department 10245-3045 174,150 +13,530 187,680
Public Works (General Fund) 10250-3045 117,298 +12,518 129,816 Planning 10255-3045 24,180 +2,730 26,910
Recreation 10265-3045 59,190 +5,250 64,440
Public Works (Harbor) 10350-3045 77,068 +8,288 85,356
Harbor Admin. 10370-3045 49,215 +3,795 53,010
Harbor Operations 10371-3045 210,240 +18,300 228,540
Harbor Capital 10470-3045 5,126 +493 5,619
Sewer Admin. 10725-3045 7,025 +766 7,791
Public Works (Sewer) 10750-3045 28,780 +2,597 31,377
Saltwater Admin. 11225-3045 5,018 +547 5,565
Public Works (Saltwater) 11250-3045 21,556 +2,024 23,580 Traffic Safety 11645-3045 28,347 +2,334 30,681
Avalon Transit 12325-3045 4,178 +322 4,500
Solid Waste 13125-3045 2,994 +243 3,237
Successor Agency Admin. 13625-3045 15,150 +1,704 16,854 Vehicle Maintenance 13825-3045 41,220 +3,840 45,060
Housing Authority 15425-3045 5,018 +547 5,565
Total $1,052,677 +$97,073 $1,149,750
General Fund Operations
FY24 operating revenues total $7,084,334 as of December 31s* (56.8% of budgeted) compared to $6,851,379 (47.4% of actual) in FY23 and $6,582,013 (42.5% of actual) in FY22. FY24 operating expenditures, total $5,709,125 at mid-year (48.7% of budgeted) compared to $4,968,439 (47.9% of actual) in FY23 and $4,102,455 (43.4% of actual) in FY22. The increase in revenues compared to midyear last fiscal year is largely attributable to other revenues, 2 including interest income and market adjustments. See below for a comparison to prior mid-year activity by major revenue source and department. Net operating revenue is before capital outlays and transfers to other funds:
General Fund
FY24 Budget FY24 Mid-Year | FY23 Mid-Year FY22 Mid-Year Revenue
TOT - Hotel $4,800,000 $3,014,692 $3,256,760 $3,186,979 TOT - Vac. Rentals 2,200,000 1,547,136 1,541,341 1,349,092 Sales Tax 1,400,000 579,151 635,435 512,230
Property Tax 1,514,717 76,655 112,824 211,006
Admissions Tax 700,000 434,244 405,963 426,081
Other Revenues 1,847,500 1,432,455 899,056 896,625
Subtotal $12,462,217 $7,084,334 $6,851,379 $6,582,013
Operating Expenditures by Department
Law Enforcement (2,151,482) (883,911) (614,785) (546,686) Fire Department (3,447,973) (1,812,391) (1,645,480) (1,366,295) Public Works' (1,735,780) (883,319) (775,337) (541,079) Planning (912,823) | (273,327) (426,148) (332,073)
Recreation (1,345,413) (654,783) (575,057) (439,195)
Other (2,139,799) (1,201,394) (931,632) (877,127)
Subtotal ($11,733,269) ($5,709,125) ($4,968,439) ($4,102,455) Net Operating
$728,948 $1,375,209 $1,882,940 $2,479,558
Revenue (Loss)
General Fund Revenues
Transient occupancy tax is the largest revenue source in the General Fund and accounts for
56.2% of budgeted operating revenues in FY24. The adopted budget estimated TOT revenues to be $7 million, significantly higher than pre-COVID activity but approximately 15% below TOT from the prior fiscal year. Although TOT during the prior two fiscal years significantly exceeded pre-COVID levels, a conservative estimate was used during the development of the budget to account for the possibility that the prior years' increases in revenues were attributable to pent- up demand after pandemic related restrictions on non-essential travel were lifted and revenues returning to pre-pandemic averages in the current fiscal year. However, the City has continued to experience strong TOT revenues compared to pre-COVID levels, although down compared to the prior two fiscal years. TOT is currently on track to exceed budget estimates by 1 Public Works departmental expenditures divided between the General Fund and the Harbor Fund. 3 vacation rentals, combined.
Transient Occupancy Tax (Combined)
Month FY21 Actual FY22 Actual FY23 Actual FY24 Budget FY24 YTD2 July $653,950 $1,328,769 1,495,523 $1,276,000 $1,475,875 August 843,949 1,233,358 1,286,829 1,098,000 1,128,793
September 726,057 891,078 919,189 784,000 878,258
October 605,663 774,119 753,804 643,000 712,569
November 303,535 468,056 413,868 353,000 380,496
December 70,872 301,314 277,464 237,000
January 69,404 242,453 207,915 177,000
February 137,594 326,745 231,959 198,000
March 348,900 532,350 430,643 368,000
April 554,539 742,154 575,504 491,000 -
May 707,213 739,113 659,208 563,000
June 984,110 1,055,940 950,388 812,000 -
Audit 58,729 81,387
Total $6,005,786 $8,694,178 $8,283,681 $7,000,000 $4,575,991 Sales tax, admission tax, and other visitor-driven tax revenues in the General Fund are also currently on track to meet budget estimates. The City's sales tax revenues during the peak visitor season (July through September) totaled $496,590. This reflects an 11.3% decrease in taxable sales activity from the summer of 2022 but a 16.2% increase from the pandemic-impacted summer of 2021 which did not include cruise ship visitors. Property tax revenues are primarily received during the second half of the fiscal year with the first residual and pass-through property tax remittance received in January 2024 totaling $447, 188 (77.8% of budgeted). Other revenues include ambulance revenues of $295,287 (62.2% of budgeted), as well as interest income and market adjustments to be allocated across all funds. The 0.5% sales tax pass and the Measure H collections are not included in other revenues as the funds are either restricted or passed through to Catalina Island Health.
General Fund Expenditures
General Fund operating expenditures include salaries and benefits, maintenance and operating costs, as well as certain contract services, for the majority of City departments, including Planning, Recreation, Fire, and Public Works. Through December 31st, operating expenditures are up $740,686 or 14.9% compared to the prior fiscal year. The increase is largely attributable to the timing of contract service payments, with contracted law enforcement services and chamber marketing payments paid through November and January, respectively, compared to October and December, respectively, in the prior fiscal year. Below is a breakdown of activity by department:
2 FY24 YTD includes TOT revenues for the month of November collected during the month of January. 4 DEPARTMENT FY24 Budget FY24 YTD % of Budget
Law Enforcement (10240) $2,151,482 $883,911 41.1%
Salaries and Benefits - - 0.0%
Maintenance and Operations 0.0%
Contract Services 2,015,000 822,571 40.8%
Internal Services 136,482 61,340 44.9%
Fire (10245) $3,447,973 $1,812,391 52.6%
Salaries and Benefits 2,537,789 1,353,498 53.3%
Maintenance and Operations 254,400 97,597 38.6%
Contract Services 0.0%
Internal Services 655,784 361.296 55.1%
Public Works (10250) $1,735,780 $883,319 50.9%
Salaries and Benefits 707,110 327,121 46.3%
Maintenance and Operations 435,250 252,086 57.9%
Contract Services 198,500 84,486 42.6%
Internal Services 394,920 219,626 55.6%
Planning (10255) $912,823 $273,327 29.9%
Salaries and Benefits 220,449 114,332 51.8%
Maintenance and Operations 435,250 252,086 57.9%
Contract Services 198,500 84,486 42.6%
Internal Services 175,874 94,488 53.7%
Recreation (10260/10265) $1,345,413 $654,783 48.7%
Salaries and Benefits 530,879 265,828 50.1%
Maintenance and Operations 307,102 132,431 43.1%
Contract Services 46,500 8,509 18.3%
Internal Services 460,932 248,015 53.8%
Other (Various) $2,139,799 $1,201,394 56.1%
Salaries and Benefits 202,771 104,826 51.7%
Maintenance and Operations 1,000 247 24.7%
Contract Services 1,571,750 900,446 57.3%
Internal Services 364,278 195,614 53.7%
Management is requesting an amendment increasing the Fire Department Personal Protective Equipment (10245-3617) budget by $20,000. The City had anticipated spending $12,500 in the prior fiscal year while developing the current year budget but did not purchase the equipment until the current fiscal year. The additional request will complete the purchase of new turnouts for full-time employees and cleaning of the older turnouts to be used by reserve firefighters.
Management is also requesting an amendment increasing the Public Works Training and Travel (10250-5510) budget by $20,000. Public Works used its original budget to provide OSHA crane operator courses and OSHA confined spaces training for several crewmembers and to allow both Maintenance Superintendents to attend the American Public Works Association PWX Conference. Public Works is requesting additional funding to provide on-island heavy equipment 5 training for the crew during the second half of the fiscal year. Public Works anticipates offsetting a portion of this request by utilizing grant funds from CIRA.
Management is requesting an amendment increasing its Storm Damage (10250-5701) budget by $125,000. Ihe adopted budget included $50,000 for Storm Damage in the General Fund. he Lity contracted with Jordan Construction for hillside rock tall debris cleanup for $47,340 to address storms during the first half of the year. The proposed amendment would provide funding for the existing sinkhole repairs ($50,000 estimate), the purchase of new k-rails ($25,000 estimate), and provide an additional $50,000 for further storm damage in the current fiscal year.
Harbor Fund Operations
FY24 harbor operating revenues total $5,333,755 as of December 31st (61.5% of budgeted) compared to $5,288, 176 (56.0% of actual) in FY23 and $4,705,818 (52.3% of actual) in FY22.
FY24 harbor operating expenditures, including internal service allocations, total $3,820,511 (53.0% of budgeted) at mid-year compared to $3,747,441 (53.0% of actual) in FY23 and $3,288,323 (52.9% of actual) in FY22. Revenues dedicated to capital outlays and grant revenues are included in a separate section in this report. See below for a comparison to prior mid-year activity by major revenue source and department.
Harbor Fund FY24 Budget FY24 Mid-Year FY23 Mid-Year FY22 Mid-Year Wharfage - Cross $1,262,656
$2,350,000 $1,320,741 $1,342,817
Channel (Fund 103)
Wharfage - Cruise
Ship 1,400,000 731,890 764,220 45,405
Moorings - Nightly 1,875,000 1,309,905 1,222,930 1,332,257 Tideland Rentals 610,000 325,867 308,132 324,300
Harbor Use Fees
and Admissions Tax 635,000 350,137 385,937 352,491
Other Revenues? 404,500 599,385 496,674 505,410
Wharfage - Cross 1,400,000
Channel (Fund 104) 753,915 789,542 803,138
Subtotal $8,674,500 $5,333,755 $5,288,176 $4,705,818
Operating Expenditures by Function
Administration (960,692) (555,887) (491,356) (351,867)
Operations (3,924,029) (2,141,065) (1,944, 366) (1,799,356) Public Works4 (2,323,995) (1,114,171) (1,063,830) (985,279) 3 Other harbor revenues include annual mooring permits and transfer fees. 4 Public Works departmental expenditures divided between the General Fund and the Harbor Fund. 6 Harbor Fund FY24 Budget FY24 Mid-Year FY23 Mid-Year | FY22 Mid-Year Fuel Dock5 (5,500) (9,388) - (22,634)
Harbor Capital (582,564) (291,821) (247,889) (129,187)
Subtotal ($7,214,216) ($3,820,511) ($3,747,441) ($3,288,323) Net Operating $1,460,284 $1,513,244 $1,542,285
Revenue (Loss) $1,417,495
Harbor Fund Revenues
Cross channel wharfage charges are the largest source of operating revenues in the harbor, with $1.87 of the $3.00 per passenger charge each way used to fund operating costs, while the remainder is dedicated to funding capital projects in the harbor. Cross channel wharfage fees, both operating and capital, represent 43.2% of the harbor's non-grant revenues in FY24. Cruise ship wharfage, a $5.00 per passenger charge on manifest passengers, represents an additional
16.1% of non-grant harbor revenues. Wharfage revenues combined account for nearly 60% of harbor revenues and require annual visitor growth in order to increase revenues.
Through December 31, 2023, cross channel wharfage was behind budget estimates by $15,304 or 0.7%, largely to due to the impacts of weather during the month of August.
Cross Channel Wharfage (Combined)
Month FY21 Actual FY22 Actual FY23 Actual FY24 Budget FY24 YTD6 July $275,070 $603,507 $608,590 $585,000 $622,887
August 369,417 520,548 563,261 542,000 486,088
September 334,851 406,725 401,729 387,000 398,115
October 324,351 327,726 323,907 312,000 337,438
November 186,888 283,194 212,609 205,000 213,306
December 57,960 172,563 175,532 169,000
January 45,582 152,370 126,904 122,000
February 109,884 211,572 153,543 148,000
March 223,200 320,070 225,568 217,000
April 327,498 397,473 316,875 305,000
May 394,686 394,884 338,953 326,000
June 479,484 505,425 448,285 432,000
Total $3,128,871 $4,296,057 $3,895,756 $3,750,000 $2,057,834 Cruise ship wharfage is on track to exceed budget estimates by approximately $300 thousand as reported occupancy rates have exceeded the 90% assumption used to develop the budget estimate.
5 While fuel dock operations were contracted through operating lease during second half of FY21, the City is still responsible for certain operating expenditures.
6 FY24 YTD includes TOT revenues for the month of November collected during the month of January. 7 Harbor Fund Expenditures
Harbor Fund operating expenditures include salaries, benetits, maintenance and operating costs, as well as certain contracted services in the harbor. Harbor operating expenditures have been divided into the following functions to facilitate review. Administration includes the Harbor Master, Assistant Harbor Master, Senior Administrative assistant and operating costs such as harbor-specific insurance and mooring software. Operations includes Harbor Patrol and dedicated harbor maintenance personnel. Public Works includes contracted lifeguard services, waterfront trash collection and restroom maintenance, as well as a portion of Public Works Maintenance Workers' salaries and benefits. Below is a breakdown of activity by function and expenditure type.
Function FY24 Budget FY24 YTD % of Budget
Administration $960,692 $555,887 57.9%
Salaries and Benefits 611,530 358,996 58.7%
Maintenance and Operations 134,450 106,356 79.1%
Contract Services 75,500 15,210 20.1%
Internal Services 139,212 73,325 52.5%
Operations $3,924,029 $2,141,065 54.6%
Salaries and Benefits 2,176,300 1,211,142 55.7%
Maintenance and Operations 690,000 325,172 47.1%
Contract Services 292,000 176,583 60.5%
Internal Services 765,729 428,168 55.9%
Public Works $2,323,995 $1,114,171 47.9%
Salaries and Benefits 433,215 185,107 42.7%
Maintenance and Operations 36,500 18,178 49.8%
Contract Services 1,509,500 724,035 48.0%
Internal Services 344,780 186,851 54.2%
Fuel Dock $5,500 $9,388 170.7%
Salaries and Benefits - 0.0%
Maintenance and Operations $5,500 19,38 170.7%
Contract Services - 0.0%
Internal Services 0.0%
Harbor Capital $582,564 $291,821 50.1%
Salaries and Benefits 72,771 39,358 54.1%
Maintenance and Operations 196,500 112,811 57.4%
Contract Services 16,000 1,521 1.0%
Internal Services 297,294 138,131 46.5%
Management is requesting an amendment increasing its Harbor Storm Damage (10470-5700) budget by $30,000 to perform required repairs to the Lover's Cove steps and provide additional funding for possible further storm damage. The adopted budget initially included $25,000 for Storm Damage in the General Fund. The City previously contracted with Jordahl Construction to repair sinkholes on South Beach for $22,015 from storm damage during the first half of the year.
8 Management is requesting an amendment increasing its Fuel Dock Testing budget (11470- 5512) by $9,500 as the City was required to install a leak detector sensor on its tank in response to an inspection finding.
The City's current waterfront trash collection contract is scheduled to be renewed during the second half of the fiscal year. Management is requesting an additional $15,000 to the Waterfront Trash Collection (10350-5012) budget to cover anticipated contract increases.
Management is requesting an amendment increasing its Float Storage budget (10470-5702) by $8,000 to cover storage costs not considered during budget development.
Other Enterprise Funds (Sewer, Saltwater, Solid Waste, Transit) Sewer, Saltwater, and Solid Waste Fund revenues are collected through direct assessment fees placed on property tax bills which the County collects on the City's behalf. The City receives its first major remittance of direct assessments in its December payment from the County.
Revenues received are in-line with estimates for Sewer, Saltwater and Solid Waste. Below is a breakdown of operating expenditure activity by fund.
Fund FY24 Budget FY24 YTD % of Budget
Sewer $2,731,128 $1,237,295 45.3%
Salaries and Benefits 287,572 148,919 51.8%
Maintenance and Operations 501,625 177,972 35.5%
Contract Services 1,511,650 669,506 44.3%
Internal Services 430,281 240,898 56.0%
Saltwater $693,947 $320,330 46.2%
Salaries and Benefits 207,673 106,128 51.1%
Maintenancę and Operations 5,650 953 16.9%
Contract Services 326,560 130,578 40.0%
Internal Services 154,064 82,671 53.7%
Solid Waste $2,535,465 $1,237,855 48.8%
Salaries and Benefits 24,412 14,104 57.8%
Maintenance and Operations 25,500 6,833 26.8%
Contract Services 2,241,000 1,085,520 48.4%
Internal Services 244,553 131,398 53.7%
No budget amendments are requested for these funds at this time.
Internal Service Funds
Internal Service expenditures cover the following fund activities: General Administration, which includes the City Manager's office, City Attorney, Finance, General Government, and Elected officials; Insurance, which includes general liability expenses and other litigation-related expenses; and Vehicle Maintenance. These expenditures are allocated to the various funds 9 based on their proportional benefit from fund activities. Allocations are reviewed annually as part of the budget process.
Fund FY24 Budget FY24 YTD % of Budget
General Administration $3,074,562 $1,464,601 47.6%
Salaries and Benefits 2,071,212 1,020,039 49.2%
Maintenance and Operations 413,000 182,210 44. 1%
Contract Services 590,350 262,352 44.4%
Insurance $927,000 $753,411 81.3%
Salaries and Benefits 0.0%
Maintenance and Operations 737,000 710,874 96.5%
Contract Services 190,000 42,537 22.4%
Vehicle Maintenance $411,340 $206,915 50.3%
Salaries and Benefits 218,340 109,930 50.3%
Maintenance and Operations 193,000 96,985 50.3%
Contract Services 0.0%
During the first half of the fiscal year, the City contracted with the Zilo International Group LLC to prepare a Community Wide Survey and budgeted $30,000 for the project. On June 27, 2023, City Council authorized the City Manager to execute a contract for a not-to-exceed sum of $35,000. In addition, the City contracted with Koff & Associates to assist with the recruitment of the Public Works Director position with expenditures totaling $15,000. Management is requesting an amendment increasing its Professional Services budget (10135-5005) by $20,000 to cover these contract services.
Management is also requesting an amendment increasing the Vehicle Maintenance and Repairs budget (13825-5610) by $15,000 to cover additional parts and maintenance costs.
Capital Outlays - General Fund
Below please find a table summarizing the year-to-date activity for capital projects with funding in the current year. The City made its final payment on the JMF capital lease during the first half of the fiscal year.
Project Name Account FY24 FY24 % of
Budget YTD Budget
Fire Station Upgrades 10245-6547 27,500 5,453 19.8%
Per Capita Parks Projects 10265-6547 190,000 68,150 35.9% JMF Loan Repayment 10265-6030 96,520 96,520 100.0%
Workforce Housing 10250-6547 100,000 1,260 1.3%
Crescent Avenue Stairs - Hillside 10550-6547
Repairs 400,000 180 0.0%
Burma Trail Retaining Wall 10550-6547 125,000 42,003 33.6% Maintenance Yard Upgrade* 10550-6547 40,000 2,820 7.1%
10 Project Name Account FY24 FY24 % of
Budget YTD Budget
Annual Traffic / Transportation 10550-6547 35,000 28,969 82.8% Improvements**
Five Corners Pedestrian 10575-6547
5,080,263 80,145 1.6%
Improvements
Pebbly Beach Road Riprap Repairs 10575-6547 2,000,000 1,920 0. 1% Other CIP w/o Expenditures at Various
Midyear 994,377 0.0%
Total $9,088,660 $327,420 3.6%
The City's 10 Year Capital Improvement Program included $50,000 in both FY26 and FY27 for the City Hall remodel project. The purpose of the project was to build out the existing office space to better utilize the available space to provide additional meeting spaces, offices and improved storage. Management proposes amending the budget to include $70,000 in the current year for this project.
Capital Outlays - Harbor Fund
Below please find a table outlining the capital projects in the Harbor Fund with current year budgets in excess of $50,000. Construction is anticipated to occur on a majority of these projects during the second half of the current fiscal year.
Project Name Account FY24 FY24 % of
Budget YTD Budget
Vehicle Replacement - Harbor 10470-6781 217,333 32,025 14.8% Float Rehabilitation - Float 4 & 4A 10470-6504 80,000 0.0% End Float Rehabilitation 10470-6504 100,000 0.0%
Clubdock Pier Replacement 10470-6547. 120,000 0.0%
Green Pier Repairs / Green Pier 10470-6547 40,883 4.2%
Decking 965,000
Harbor Master Building
10470-6547 60,000 - 0.0%
Improvements
Cabrillo Mole Phase I| 10470-6667 8,344,141 25,724 0.3% Casino Way Improvements 10470-6679 100,000 - 0.0%
Underground Fuel Tank 11470-6547 693,048 168,543 24.3%
Other CIP Budgeted Under $50,000 Various 236,000 28,774 12.2% Total $10,915,522 $296,129 2.7%
At the January 16, 2024 City Council Meeting, Council authorized the City Manager to enter into an agreement for the repair and refurbishment of Floats 4 and 4A for a total contract price of $97,312. Management is requesting an amendment increasing the Float Rehabilitation budget (10470-6504) by $17,312 to complete this project.
Other Capital Outlays
Below please find a table summarizing capital outlays in special revenue and other enterprise funds.
Other Fund CIP Fund FY24 FY24 % of
Budget YTD Budget
Housing Successor Agency 153 200,000 0.0%
Housing Authority 154 400,000 27,451 6.9%
Street Administration 115 350,000 0.0%
CDBG 119 200,000 203,15 0.0%
Sewer 108 1,330,838 17.5%
Saltwater 113 350,000 8,783 2.5%
Solid Waste 131 794,390 79,970 10.1%
General Administration 101 175,000 9,555 5.5%
Vehicle Maintenance 138 205,250 160,535 78.2%
Management is requesting an amendment increasing the Vehicle Maintenance Fund's Vehicle Replacement (13825-6781) budget by $126,500. At the February 21, 2023 City Council Meeting, City Council authorized the City Manager to purchase a new skid steer and amended the prior year budget for this purchase. The skid steer was not ultimately purchased until the current fiscal year and the prior year's budget was not transferred to the current year.
Management is requesting an amendment increasing the Avalon Transit Vehicle Replacement (12325-6781) budget by $30,000. At the June 27, 2023 City Council Meeting, City Council authorized the City Manager to purchase five E6 GEM LSV Vehicles and two digital sign boards for a not-to-exceed amount of $305,500. The City paid a 90% deposit totaling $264,189 in the prior fiscal year but did not roll over the remaining 10% in the current year budget.
GOAL ALIGNMENT: Fiscal stability.
FISCAL IMPACTS: The actions recommended to the City Council by Staff as outlined above will have the following fiscal impacts:
A. Amend the budget as outlined in the Exhibit A to this report CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Deferred maintenance and other reductions to planned operations to offset budget overages.
FOLLOW UP ACTION: Implement City Council Direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS: Exhibit A - Listing of Proposed Budget Amendments; Exhibit B - Listing of Budget Adjustments
12 Exhibit A
FY2023-2024 Budget Midyear Review
Proposed Budget Amendments
Expenditures thru Adopted FY24 Requested Proposed FY24
Account Description December 31 Budget Amendment Amended Budget 10125-3045 HEALTH/LIFE INSURANCE 43,484 91,94€ 8,143 100,089 10130-3045 HEALTH/LIFE INSURANCE 27,694 84,978 9,102 94,080 10245-3045 HEALTH/LIFE INSURANCE 84,264 174,150 13,530 187,680 10250-3045 HEALTH/LIFE INSURANCE 45,030 117,298 12,518 129,816 10255-3045 HEALTH/LIFE INSURANCE 11,183 24,180 2,730 26,910 10265-3045 HEALTH/LIFE INSURANCE 28,954 59,190 5,250 64,440 10350-3045 HEALTH/LIFE INSURANCE 30,886 77,068 8,288 85,356 10370-3045 HEALTH/LIFE INSURANCE 28,127 49,215 3,795 53,010 10371-3045 HEALTH/LIFE INSURANCE 95,692 210,240 18,300 228,540 10470-3045 HEALTH/LIFE INSURANCE 991 5,126 493 5,619
10725-3045 HEALTH/LIFE INSURANCE (159) 7,025 766 7,791
10750-3045 HEALTH/LIFE INSURANCE 14,369 28,780 2,597 31,377 11225-3045 HEALTH/LIFE INSURANCE (39) 5,018 547 5,565
11250-3045 HEALTH/LIFE INSURANCE 10,723 21,556 2,024 23,580 11645-3045 HEALTH/LIFE INSURANCE 13,524 28,347 2,334 30,681 12325-3045 HEALTH/LIFE INSURANCE 1,940 4,178 322 4,500
13125-3045 HEALTH/LIFE INSURANCE 1,552 2,994 243 3,237
13625-3045 HEALTH/LIFE INSURANCE 5,662 15,150 1,704 16,854 13825-3045 HEALTH/LIFE INSURANCE 18,274 41,220 3,840 45,060 15425-3045 HEALTH/LIFE INSURANCE 1,559 5,018 547 5,565
10260-5650 CHAMBER MARKETING - TOT 898,333 1,540,000 165,000 1,705,000 10245-3617 PERSONAL PROTECT EQUIP 12,624 20,000 20,000 40,000 10250-5510 TRAINING AND TRAVEL 20,342 12,000 20,000 32,000 10250-5701 STORM DAMAGE 49,271 50,000 125,000 175,000
10470-5701 STORM DAMAGE 24,322 25,000 30,000
11470-5512 FUEL DOCK TESTING 9,388 9,500 9,500
10350-5012 WATERFRONT TRASH CONTRACT 91,250 192,500 15,000 207,500 10470-5702 FLOAT STORAGE 6,028 6,000 8,000 14,000
10130-5005 PROFESSIONAL SERVICES 42,414 80,000 20,000 100,000 13825-5610 VEHICLE/EQUIP MT AND RPR 55,243 100,000 15,000 115,000 10550-6547 CAPITAL IMPROVEMENTS 37,080 70,000 70,000
10470-6504 REPAIRS & MAINT FLOATS 80,000 17,312 97,312
13825-6781 VEHICLE REPLACEMENT 160,535 205,250 125,000 330,250 12325-6781 VEHICLE REPLACEMENT 30,000 30,000
1 of 2
Exhibit B
FY2023-2024 Budget Midyear Review
Budget Adjustments
penditures thri
ecember 3: Adopted FY24 Budget Adjustment Revised FY24 Budget 10125-3010 SALARIES REGULAR 355,894 791,828 (308) 791,520 10125-3041 CALPERS UNFUNDED LIAB PMT 133,883 138,360 (4,477) 133,883 10125-3615 UNIFORMS 6,600 1,815 4,785 6,600
10130-3010 SALARIES REGULAR 173,457 391,132 (15,000) 376,132 10130-3625 SPECIAL DEPT EXPENSE 13,831 5,000 10,000 15,000 10130-5510 TRAINING AND TRAVEL 5,000 1,974 5,000 10,000 10135-3065 EMPLOYEE BENEFITS SPECIAL 92,169 225,000 (5,000) 220,000 10135-3625 SPECIAL DEPT EXPENSE 24,254 21,000 5,000 26,000 10245-3041 CALPERS UNFUNDED LIAB PMT 262,834 271,624 (8,500) 263,124 10245-4010 COMMUNICATIONS 22,660 21,500 8,500
10250-3012 SALARIES PART TIME 24,650 (2,000)
10250-3050 WORKERS COMP 28,898 26,959 2,000
10255-3625 SPECIAL DEPT EXPENSE 2,693 20,000 (3,000)
10255-3050 WORKERS COMP 11,965 9,660 3,000
10265-3041 CALPERS UNFUNDED LIAB PMT 33,886 35,019 (1,000) 10265-5520 BANK AND CC FEES 2,651 2,000 1,000
10265-4510 UTILITIES-JOE MACHADO FLD 1,288 38,000 (4,000) 10265-5649 REC PRGM-SUMMER PROGRAMS 8,896 5,000
10265-6045 INTEREST EXPENSE 2,711 3,520
10265-6030 RETIREMENT OF PRINCIPAL 93,809 93,000
10370-3041 CALPERS UNFUNDED LIAB PMT 94,887 98,059
10370-3615 UNIFORMS 2,026 1,800
10370-3625 SPECIAL DEPT EXPENSE 3,471 4,500
10371-3041 CALPERS UNFUNDED LIAB PMT 174,291 180,120
10371-5105 CONTRACTUAL SERVICES-G 8,000 3,000
10725-3041 CALPERS UNFUNDED LIAB PMT 11,917 12,315
10725-3050 WORKERS COMP 3,533 3,430
11830-5031 LEGAL EXPENSES 26,421 150,000
11830-5501 INSURANCE 709,154 702,000
13125-5046 HOUSEHOLD HAZARDOUS WASTE 42,221 125,000
13125-5047 HAZARDOUS WASTE DISPOSAL 1,092 1,000
2 of 2
Exhibit B
FY2023-2024 Budget Midyear Review
Budget Adjustments
xpenditures thri
December 31 Adopted FY24 Budget Adjustment Revise
10125-3010 SALARIES REGULAR 355,894 791,828 (308)
10125-3041 CALPERS UNFUNDED LIAB PMT 133,883 138,360 (4,477) 10125-3615 UNIFORMS 6,600 1,815 4,785 6,600
10130-3010 SALARIES REGULAR 173,457 391,132 (15,000)
10130-3625 SPECIAL DEPT EXPENSE 13,831 5,000 10,000
10130-5510 TRAINING AND TRAVEL 5,000
10135-3065 EMPLOYEE BENEFITS SPECIAL 92,169
10135-3625 SPECIAL DEPT EXPENSE 24,254
10245-3041 CALPERS UNFUNDED LIAB PMT 262,834
10245-4010 COMMUNICATIONS 22,660
10250-3012 SALARIES PART TIME -
10250-3050 WORKERS COMP 28,898
10255-3625 SPECIAL DEPT EXPENSE 2,693
10255-3050 WORKERS COMP 11,965
10265-3041 CALPERS UNFUNDED LIAB PMT 33,886
10265-5520 BANK AND CC FEES 2,651
10265-4510 UTILITIES-JOE MACHADO FLD 1,288
10265-5649 REC PROM-SUMMER PROGRAMS 8,896
10265-6045 INTEREST EXPENSE 2,711
10265-6030 RETIREMENT OF PRINCIPAL 93,809
10370-3041 CALPERS UNFUNDED LIAB PMT 94,887
10370-3615 UNIFORMS 2,026
10370-3625 SPECIAL DEPT EXPENSE 3,471
10371-3041 CALPERS UNFUNDED LIAB PMT 174,291 180,120
10371-5105 CONTRACTUAL SERVICES-G 8,000
10725-3041 CALPERS UNFUNDED LIAB PMT 11,917
10725-3050 WORKERS COMP 3,533
11830-5031 LEGAL EXPENSES 26,421
11830-5501 INSURANCE 709,154
13125-5046 HOUSEHOLD HAZARDOUS WASTE 42,221
13125-5047 HAZARDOUS WASTE DISPOSAL 1,092 6,000
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