AVALON CITY COUNCIL MEETING
TUESDAY, JUNE 4, 2024 - 5:00 PM
410 AVALON CANYON ROAD
AGENDA
n compliance with the Americans with Disability Act, if you need special assistance to participate in this neeting, please contact the City Clerk's Office (310) 510-0220. Notification 48 hours prior to the meeting wil enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102- For the public's convenience, but not participation, the meeting can be viewed:
On local cable: Catalina Broadband Solutions channel 3
*Streaming on Facebook Live: www.facebook.com/CityOfAvalonOfficial Streaming on YouTube: https://www.youtube.com/CityofAvalonCA
CALL TO ORDER / PLEDGE OF ALLEGIANCE / INVOCATION / ROLL CALL
ANNOUNCEMENTS / WRITTEN COMMUNICATIONS
DEPARTMENT HEAD REPORTS
CITY MANAGER REPORT / CITY ATTORNEY REPORT
COUNCILMEMBER REPORTS / MAYOR REPORT
ORAL COMMUNICATION
Members of the public may address the City Council at this time. No action will be taken on non- agenda items at this meeting. Speakers should limit comments to two (2) minutes each.
PRESENTATION -
1. Jim Luttjohann of Love Catalina will present the quarterly update video and answer any questions regarding recent tourism promotions. (10 minutes)
2. Finance Director Matthew Baker will provide an overview of the proposed FY 2024-25 Budget. (15 minutes)
CONSENT CALENDAR
Minutes
Although the live recording is the official record of public meetings, actions are prepared for the Council's approval.
Recommended Action
Approve minutes from the May 21, 2024 regular City Council Meeting.
CITY COUNCIL AGENDA
JUNE 4, 2024
PAGE 2
Warrants
Expenditures Submitted for Approval
• Warrants from the General Fund in the amount of $570,786.03. • One Warrant from US Bank CIMC Improvement Fund in the amount of $18, 105.18. • One payroll totaling $250,216.20.
• Three electronic fund transfers totaling $90, 165.25.
Recommended Action
Approve total expenditures for May 13, 2024 through May 24, 2024 totaling $929,272.66.
PUBLIC HEARING
3. Fiscal Year 2024-2025 Miscellaneous Fee Schedule
For Fiscal Year 2024-2025, Staff recommends increasing the majority of fees based on the latest available calendar year consumer price index (CPI) information provided by the Bureau of Labor Statistics for Los Angeles County which shows an increase of 3.90% based for the twelve months ending April 2024, with the fees rounded to the nearest dollar.
Recommended Action
1. Hear a presentation regarding the Miscellaneous Fee Schedule. 2. Open the Public Hearing to hear public comments. 3. Close the Public Hearing. 4. If consensus, adopt a resolution accepting the fee schedule as proposed.
GENERAL BUSINESS
4. Resolution Approving New Classifications and Descriptions The job title of Lead Code Enforcement Officer is already in the SEIU General Employees salary schedule and an employee is assigned. However, no job description was ever formally adopted. The job title of Information Technology Manager is new to the City.
Recommended Action
Adopt a resolution approving new classifications and job descriptions for Lead Code Enforcement Officer and Information Technology Manager.
5. Cruise Ship Wharfage Discussion and Avalon Municipal Code Amendment Cruise ship passengers represent over 30% of visitors in the City's harbor while cruise ship wharfage currently represents less than 20% of harbor revenues. While cruise ship wharfage revenues have increased significantly from pre-COVID levels, both in terms of dollars and percentage of harbor revenues, as a result of the previously scheduled rate increases and increased passenger counts, revenues are forecasted to plateau in future years without further increases to the whartage rate.
Recommended Action
Discuss cruise ship wharfage. If consensus, direct City Staff to bring forward an amendment to the Avalon Municipal Code.
CITY COUNCIL AGENDA
JUNE 4, 2024
PAGE 3
Elbow Enhancements
As a part of the City's development of its Active Transportation Plan, the community and consulting engineers identified the Pebbly Beach Elbow as a priority project. Due to a high volume of pedestrians, narrow sidewalks and significant vehicle traffic the study identified pedestrian safety as a major concern through this corridor.
Recommended Action
1. Hear a presentation regarding further enhancements to the area of Pebbly Beach Road known as the "Elbow." 2. If consensus, authorize a transfer of $25,000 from the Annual Traffic and Transportation Project #10550-6547.
ADJOURN
NOTICE OF POSTING
1, Devin Elise Hart, declare that the City Council Agenda for Tuesday, June 4, 2024 was posted on Friday, May 31, 2024 on the City's website www.cityofavalon.com/agendacenter, and at City Hall, 410 Avalon Canyon Road.
Dollie Haut
Devin Elise Hart, Management Analyst
CITY OF AVALON CITY COUNCIL
MEETING DATE: June 4, 2024 AGENDA ITEM: 1
ORIGINATING DEP: City Clerk CITY MANAGER: DuM
PREPARED BY: Gabrielle Morones, Deputy City Clerk
SUBJECT: City Council Minutes
RECOMMENDED ACTION(S): Approve minutes from the May 21, 2024 regular City Council Meeting.
REPORT SUMMARY: Although the live recording is the official record of public meetings, minutes are prepared for the Council's approval.
FISCAL IMPACTS: N/A.
GOAL ALIGNMENT: Not Aligned.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A
FOLLOW UP ACTION: File minutes in the City Clerk's office.
ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS:
• May 21, 2024 regular City Council Meeting Minutes
AVALON CITY COUNCIL MEETING
TUESDAY, MAY 21, 2024
MINUTES
CALL TO ORDER: 4:30 p.m.
CALL-Present Teleconference and In-Person: Mayor Anni Marshall, Councilmembers Lisa Lavelle, Michael Ponce, Mary Schickling and Yesenia De La Rosa. Also present: City Manager David Maistros, City Attorney Scott Campbell and Deputy City Clerk Gabrielle Morones.
CLOSED SESSION- 4:31 p.m. - 5:00 p.m.
Following the appropriate announcement of the Closed Session items the City Council went into Closed Session to discuss the following:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: Island Enterprises, et al. v. City of Avalon, et al.
Case Number: 20LBCV00291
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: Long Beach Unified School District, v. Santa Catalina Island Company and City of Avalon
Case Number: 2:19-CV-01139-JFW-AS
Following Closed Session the City Attorney announced:
Item #1-No reportable action.
Item #2-By unanimous vote, the City of Avalon and the Long Beach Unified School District have settled their case for the school district. City insurers will pay the school district $2 million, in addition, the insurers will pay the City of Avalon $130,000 which the City can use towards drainage work at the "Warehouse Site". Both parties have agreed to mediate with a mediator, the school district will waive the appeals against the City of Avalon.
WRITTEN COMMUNICATIONS-None.
PRESENTATION -
1. Finance Director Matthew Baker provided an overview of Capital Improvement Projects completed or in progress from the FY 2024-25 Budget.
CONSENT CALENDAR-There were five items on the Consent Calendar. Councilmember Schickling pulled Item #3 for further discussion. Motion to approve Items #1-#5 made by Lisa Lavelle, seconded by Michael Ponce. (All Ayes)
1. Minutes
Approved minutes from the May 7, 2024 regular City Council Meeting.
CITY COUNCIL MINUTES
MAY 21, 2024
PAGE 2
Warrants
Approved warrants from the General Fund in the amount of $2,224,904.37, warrants from the CIMC Improvement Fund in the amount of $162,946.61, one payroll totaling $252,125.81 and four electronic fund transfers totaling $426,298.51 totaling $3,066,275.30 for April 22, 2024 through May 10, 2024.
Adopt an Ordinance Adding Chapter 5-22 to the Avalon Municipal Code Regarding Use of Projectiles and Adoption of Exemption Findings Under the California Environmental Quality Act
Adopted Ordinance No. 1218-24 of the City of Avalon, California Adding Chapter 5-22 to the Avalon Municipal Code Regarding Use of Projectiles and Adoption of Exemption Findings Under the California Environmental Quality Act
4. Authorization to Purchase New Pump for Catherine Lift Station Authorized the purchase of a Flygt 6" submersible sewage pump from Xylem, Inc. cost of $31,000.00.
5. Code Enforcement Officer Safety Policy
Approve the City of Avalon Code Enforcement Officer Safety Policy.
GENERAL BUSINESS
6. Designate Matthews International as a Sole Source Vendor and Authorize Purchase of an Eco Bronze Niche
Made the affirmative finding that Matthews International is a sole source vendor as described in Avalon Municipal Code Section 3-4.111(b), and authorized procurement of an Eco Bronze Niche for a not-to-exceed sum of $55,000.
Motion made by Michael Ponce, seconded by Lisa Lavelle. (All Ayes)
7. Budget Amendment for Broadband Grant Pledge
Modified the budget amendment that allocated $100,000 to Fund 10525-6547 to establish matching funds for a potential USDA ReConnect Round 5 to allow the allocation to be used for either the USDA ReConnect Round 5 or Last Mile Federal Funding Account if a grant is awarded and adopted Resolution No. 24-17 of the City of Avalon amending the Fiscal Year 2023-24 budget.
Motion to approve made by Ann Marshall, seconded by Yesenia De La Rosa. (All Ayes)
Solicitation of Request for Proposals - Phase II of the Cabrillo Mole Ferry Terminal Rehabilitation Project - Utilities and Temporary Infrastructure Plan Authorized the City Manager, or his designee, to develop and solicit a request for proposals from qualified firms for the utilities package and temporary infrastructure construction of Phase Il of the Cabrillo Mole Ferry Terminal Rehabilitation Project.
Motion to approve made by Michael Ponce, seconded by Lisa Lavelle. (All Ayes)
CITY COUNCIL MINUTES
MAY 21, 2024
PAGE 3
Mayor Marshall adjourned the meeting at 6:37 p.m.
1, Gabrielle Morones, Deputy City Clerk, do hereby certify that the DVD videotape of the Regular City Council Meeting on May 21, 2024, is the official record of the Council Meeting and is on file and maintained in City Hall.
Gabrielle Morones, Deputy City Clerk
CITY OF AVALON CITY COUNCIL
MEETING DATE: June 4, 2024 AGENDA ITEM: 2
ORIGINATING DEP: Finance CITY MANAGER: DAM
PREPARED BY: Matthew Baker, Finance Director
SUBJECT: Warrants
RECOMMENDED ACTION(S): Approve total expenditures for May 13, 2024 through May 24, 2024 totaling $929,272.66.
REPORT SUMMARY: These disbursements through May 24th are comprised of warrants from the US Bank General Account totaling $570,786.03, one warrant from US Bank CIMC Improvement Fund Account totaling $18,105.18, one payroll totaling $250,216.20, and other electronic fund transfers totaling $90,165.25.
ITEM DESCRIPTION AMOUNT DATE
GF US BANK WARRANTS CK# 37984 - 38037 $ 570,786.03 05/24/24 CIMC IMPROVEMENT FUND US BANK WARRANTS CK# 245 18,105.18 05/17/24 PAYROLL 250,216.20 05/17/24
EFT - CALPERS RETIREMENT 43,558.37 05/13/24
EFT - CALPERS RETIREMENT 43,480.05 05/13/24
EFT - HARBOR/REC CREDIT CARD AND BANK SERVICE FEES 3,126.83 05/24/24 TOTAL DISBURSEMENTS $ 929,272.66
GOAL ALIGNMENT: Ongoing meeting of City obligations.
FISCAL IMPACTS: There are sufficient funds available, and the expenditures are included in the FY23-24 Budget.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A
FOLLOW UP ACTION: N/A
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS: Audit Certificate, Warrant Lists, US Bank Credit Card Detail
CITY OF AVALON
May 13, 2024 - May 24, 2024 DISBURSEMENTS
June 4, 2024
ITEM DESCRIPTION AMOUNT DATE
GF US BANK WARRANTS CK# 37984-38037 $ 570,786.03 05/24/24 CIMC IMPROVEMENT FUND US BANK WARRANTS CK# 245 18,105.18 05/17/24 PAYROLL 250,216.20 05/17/24
EFT - CALPERS RETIREMENT 43,558.37 05/13/24
EFT - CALPERS RETIREMENT 43,480.05 05/13/24
LEFT - HARBOR/REC CREDIT CARD AND BANK SERVICE FEES 3,126.83 05/24/24 TOTAL DISBURSEMENTS S 929,272.66
CERTIFICATE
IN ACCORDANCE WITH SECTION 32702
OF THE GOVERNMENT CODE, I CERTIFY
THAT THE ABOVE DEMANDS ARE ACCURATE
AND THAT FUNDS ARE AVAILABLE FOR
PAYMENT.
I CERTIFY UNDER PENALTY OF PERJURY
APPROVED AND AUDITED THIS THAT THE FOREGOING IS TRUE AND 4TH DAY OF JUNE 2024 CORRECT.
EXECUTED THIS 4TH DAY OF JUNE 2024
AUDIT COMMITTEE - MICHAEL PONCE
FINANCE DIRECTOR - MATTHEW BAKER
AUDIT COMMITTEE - MARY SCHICKLING
CITY OF AVALON
WARRANT DISBURSEMENTS
June 4, 2024
CHECK DATE
NUMBER ISSUED NAME DESCRIPTION
5/17/2024 18,105.18 CATALINA ISLAND MEDICAL CENTER MEASURE H PAYMENT 5.5 $18,105.18
CITY OF AVALON
WARRANT DISBURSEMENTS
June 4, 2024
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION
37984 5/17/2024 CATALINA ISLAND MEDICAL CENTER VOID - CHECK ERROR 37985 05/24/2024 $ 1,918.00 AAA OIL, INC FUEL: ALL DEPARTMENTS 37986 05/24/2024 647.45 ALEGRIA, MICHAEL REIMBURSEMENT O/P COSTS 37987 05/24/2024 5,908.05 AMAZON CAPITAL SERVICES, INC. SUPPLIES: ALL DEPARTMENTS 37988 05/24/2024 94.00 ASAP DRUG SOLUTIONS, INC. EMPLOYEE SCREENING 37989 05/24/2024 12,780.63 AVALON FREIGHT SERVICES, LLC FREIGHT: ALL DEPARTMENT 37990 05/24/2024 4,978.83 AVALON MOORING & DIVING SERVICE: HARBOR 37991 05/24/2024 24,083.33 AVALON SHOREBOAT SERVICE CORP. CONTRACT SERVICES: 06/2024 37992 05/24/2024 125.18 BOUND TREE MEDICAL SUPPLIES: FIRE 37993 05/24/2024 608.90 BOYD, RAY REIMBURSEMENT O/P COST 37994 05/24/2024 273.60 CATALINA BEVERAGE CO SUPPLIES: ALL DEPARTMENT 37995 05/24/2024 49.95 CATALINA BROADBAND SOLUTIONS SERVICE: PUBLIC WORKS 37996 05/24/2024 7,556.40 PACIFICA CATALAN LODGING: USC BAND - 4TH OF JULY 37997 05/24/2024 128,333.33 CATALINA CHAMBER OF COMMERCE TOT: 06/2024 37998 05/24/2024 537.15 CATALINA ISLAND MEDICAL CENTER EMPLOYEE SCREENING: ALL DEPARTMENT:
37999 05/24/2024 290.00 CATALINA ISLANDER ADVERTISING: ADMINISTRATION 38000 05/24/2024 800.00 CENTRAL COAST GROUP SERVICE: FIRE 38001 05/24/2024 1,108.33 CISNEROS, JUAN REIMBURSEMENT O/P COSTS 38002 05/24/2024 5,580.00 CIVICPLUS, LLC SERVICE: ADMINISTRATION 38002 05/24/2024 6,615.00 CIVICPLUS, LLC SERVICE: RECREATION 38003 05/24/2024 5,994.60 COLLINS COLLINS MUIR & STEWARD, LLP LITIGATION COSTS 38004 05/24/2024 52,295.00 DEL MAR STEEL, INC. SERVICE: PUBLIC WORKS 38005 05/24/2024 153.00 DEPARTMENT OF JUSTICE SERVICE: HARBOR 38006 05/24/2024 516.30 DION & SONS MARINE FUELS INC FUEL: HARBOR 38007 05/24/2024 1,303.86 DOCKBOXES UNLIMITED SUPPLIES: HARBOR 38008 05/24/2024 1,550.00 EAGLE PROTECTION SERVICE, INC. SERVICE: ADMINISTRATION 38009 05/24/2024 4,569.00 EMPLOYMENT DEVELOPMENT DEPARTMENT UNEMPLOYMENT INSURANCE 38010 05/24/2024 1,019.50 ENTENMANN:ROVIN CO. UNIFORMS: FIRE 38011 05/24/2024 1,519.79 GRAINGER SUPPLIES: PUBLIC WORKS 38012 05/24/2024 420.00 LUPO, KARLA SERVICE: RECREATION 38013 05/24/2024 15,255.38 ICON WEST LLC VEHICLE: PUBLIC WORKS 38014 05/24/2024 96.25 JORDAHL CONSTRUCTION TIRE DISPOSAL 38015 05/24/2024 542,09 L.N. CURTIS & SONS UNIFORMS: FIRE 38016 05/24/2024 28,602.91 LONG BEACH FORD LLC CODE ENFORCEMENT TRUCK 38017 05/24/2024 754.25 MCMASTER:CARR SUPPLIES: PUBLIC WORKS 38018 05/24/2024 15,624.78 METROCELL CONSTRUCTION, INC. SERVICE: PUBLIC WORKS (AGFT) 38019 05/24/2024 2,424.54 NAPA AUTO PARTS SUPPLIES: GARAGE 38020 05/24/2024 221.00 SAN DIEGO COFFEE, TEA & SPICE, INC. SUPPLIES: FIRE 38021 05/24/2024 150,241.16 PERC WATER CONTRACT SERVICES: 04/2024 38022 05/24/2024 165.00 SANCHEZ, TIMOTHY EMPLOYEE SCREENING 38023 05/24/2024 109.30 QUADIENT LEASING USA, INC. POSTAGE METER LEASE 38024 05/24/2024 919.80 QUILL CORP SUPPLIES: ALL DEPARTMENTS 38025 05/24/2024 29.29 RICOH USA, INC. COPIER LEASE: PLANNING 38026 05/24/2024 2,237.83 HERTEL SALDANA, GABRIEL L SERVICE: HARBOR 38027 05/24/2024 1,381.10 SHERWIN:WILLIAMS SUPPLIES: PUBLIC WORKS 38028 05/24/2024 491.00 SFC HOLDINGS, LLC UNIFORMS: HARBOR 38029 05/24/2024 $ 9,357.91 SIRIA'S CLEANING SERVICE 2ND HALF 05/2024 38030 05/24/2024 $ 3,000.00 SOUTHWEST MARINE RESOURCE, INC. SERVICE: HARBOR 38031 05/24/2024 $ 8,921.73 ULINE, INC. SUPPLIES: PUBLIC WORKS 38032 05/24/2024 $ CORPORATE PAYMENT SYSTEMS SEE ATTACHED DETAIL: MULTIPLE STUB CHECK 38033 05/24/2024 $ 37,149.22 CORPORATE PAYMENT SYSTEMS SEE ATTACHED DETAIL: MULTIPLE STUB CHECK 38034 05/24/2024 $ 18,750.00 VEGA, EDMUNDO CONTRACT SERVICES: 05/2024 38035 05/24/2024 2,224.20 VERIZON WIRELESS COMMUNICATIONS: ALL DEPARTMENTS 38036 05/24/2024 593.60 WALTERS WHOLESALE ELECTRIC CO SUPPLIES: PUBLIC WORKS 38037 05/24/2024 64.51 MARSHALL, ANN REIMBURSEMENT: ELECTION EXPENSE 570,786.03
CITY OF AVALON
US BANK CREDIT CARD CHARGES PAID APRIL 26, 2024
May 21, 2024
LAST NAME POST DATE AMT USD VENDOR DESCRIPTION DEPARTMENT BAKER 4/17/2024 $ 36.27 CHET'S HARDWARE SUPPLIES: CITY HALL IMPROVEMENTS PUBLIC WORKS BAKER 4/19/2024 $ 82.60 CHET'S HARDWARE SUPPLIES: JOE MACHADO FIELD PUBLIC WORKS BAKER 4/29/2024 $ 179.00 PAYPAL S2R EVENT TRAINING: EXCEL FINANCE BAKER 5/6/2024 $ 383.96 ZOOM. US SCRIPTION IT ADMINISTRATION C. CISNEROS 4/16/2024 $ 67.76 FIVE GUYS TRAINING: MEAL FIRE C. CISNEROS 4/17/2024 $ 33.25 JW MARRIOTT INDY - STARBUCKS TRAINING: MEAL FIRE C. CISNEROS 4/18/2024 $ 53.08 CHIPOTLE TRAINING: MEAL FIRE C. CISNEROS 4/18/2024 $ 240.00 PAR*FOGO DE CHAO TRAINING: MEAL FIRE C. CISNEROS 4/18/2024 $ 6.20 INDIANAPOLIS CONVENTION CENTER TRAINING: MEAL FIRE C. CISNEROS 4/18/2024 $ 33.25 JW MARRIOTT INDY - STARBUCKS TRAINING: MEAL FIRE C. CISNEROS 4/18/2024 $ 75.05 WEI RAMEN TRAINING: MEAL FIRE C. CISNEROS 4/18/2024 $ 125.74 PF CHANGS TRAINING: MEAL FIRE C. CISNEROS 4/19/2024 $ 10.95 JW MARRIOTT INDY - STARBUCKS TRAINING: MEAL FIRE C. CISNEROS 4/19/2024 $ 429.00 SQ HAIX NORTH AMERICA PERSONAL PROTECT EQUIPMENT FIRE C. CISNEROS 4/22/2024 $ 12.09 SUPERFRUIT REPUBLIC TRAINING: MEAL FIRE C. CISNEROS 4/22/2024 $ 53.01 UBER TRAINING: TRAVEL FIRE C. CISNEROS 4/22/2024 $ 37.90 UBER TRAINING: TRAVEL FIRE C. CISNEROS 4/22/2024 $ 83.71 THE DISTRICT TAP TRAINING: MEAL FIRE C. CISNEROS 4/22/2024 $ 34.93 JW MARRIOTT INDY - STARBUCKS TRAINING: MEAL FIRE C. CISNEROS 4/24/2024 $ 80.32 GLADSTONE'S LONG BEACH TRAINING: MEAL FIRE DAVID HART 3/18/2024 $ 90.99 CHET'S HARDWARE MAINTENANCE: PARK FACILITIES RECREATION DAVID HART 3/18/2024 $ 19.79 AMAZON AMAZON FRAUD
RECREATION
DAVID HART 3/18/2024 $ (19.79) AMAZON FRAUD - NOT PAID
RECREATION
DAVID HART 3/21/2024 $ 27.03 CHET'S HARDWARE
MAINTENANCE: PARK FACILITIES RECREATION
DAVID HART 3/21/2024 $ 2,189.66 KEY PARK RECREATION MAINTENANCE: PARK FACILITIES
RECREATION
DAVID HART 3/21/2024 $ 83.66 EPIC SPORTS SUPPLIES: YOUTH PROGRAMS
RECREATION
DAVID HART 3/22/2024 $ 342.50 CATALINA EXPRESS TRAVEL: CONTRACT SERVICES DANCE RECREATION DAVID HART 3/25/2024 $ 342.50 CATALINA EXPRESS TRAVEL: CONTRACT SERVICES DANCE
RECREATION
DAVID HART 3/25/2024 $ 31.88 CHET'S HARDWARE SUPPLIES: YOUTH PROGRAMS
RECREATION
DAVID HART 3/25/2024 $ 277.24 OTC - ORIENTAL TRADING CO. SUPPLIES: HOLIDAY EASTER RECREATION DAVID HART 3/29/2024 $ 38.56 VONS SUPPLIES: CLEANING RECREATION DAVID HART 4/1/2024 $ 4.39 LEO'S CATALINA DRUG STORE SUPPLIES: HOLIDAY EASTER
RECREATION
DAVID HART 4/1/2024 $ 13.19 CHET'S HARDWARE SUPPLIES: PARK FACILITIES
RECREATION
DAVID HART 4/1/2024 $ 246.67 VONS SUPPLIES: HOLIDAY EASTER
RECREATION
DAVID HART 4/1/2024 $ 16.77 VONS SUPPLIES: HOLIDAY EASTER
RECREATION
DAVID HART 4/1/2024 $ 43.52 VONS SUPPLIES: HOLIDAY EASTER RECREATION DAVID HART 4/1/2024 $ 43.30 OTC - ORIENTAL TRADING CO. SUPPLIES: HOLIDAY EASTER
RECREATION
DAVID HART 4/3/2024 $ 156.54 EPIC SPORTS SUPPLIES: YOUTH PROGRAMS
RECREATION
DAVID HART 4/4/2024 $ 307.99 SWEETWATER SOUND
SUPPLIES: IT - A/V RECREATION
DAVID HART 4/5/2024 $ 127.90 IN VARGAS & RAMIREZ SPORTS SUPPLIES: YOUTH PROGRAMS
RECREATION
DAVID HART 4/9/2024 $ 37.99 DOLLAR TREE SUPPLIES: KITE FEST RECREATION DAVID HART 4/12/2024 $ 43.96 CHET'S HARDWARE SUPPLIES: SMALL TOOLS RECREATION DAVID HART 4/17/2024 $ 13.19 CHET'S HARDWARE SUPPLIES: YOUTH PROGRAMS RECREATION DAVID HART 4/24/2024 $ 593.53 CROWN AWARDS INC. SUPPLIES: YOUTH PROGRAMS RECREATION DAVID HART 4/29/2024 S 347.50 CATALINA EXPRESS TRAVEL: CONTRACT SERVICES DANCE RECREATION DAVID HART 4/29/2024 $ 347.50 CATALINA EXPRESS TRAVEL: CONTRACT SERVICES DANCE RECREATION DAVID HART 5/7/2024 $ 333.03 EPIC SPORTS SUPPLIES: YOUTH PROGRAMS
RECREATION
DAVID HART 5/10/2024 $ 54.95 CHET'S HARDWARE SUPPLIES
RECREATION
DAVID HART 5/10/2024 $ 142.78 OTC - ORIENTAL TRADING CO. SUPPLIES: HOLIDAY 4TH OF JULY RECREATION DAVID HART 5/15/2024 $ 9.89 VONS SUPPLIES: YOUTH PROGRAMS RECREATION GONZALES 4/22/2024 $ 1,138.40 PARADISE POINT RESORT SAN DIEGO TRAINING: LODGING
ADMINISTRATION
GONZALES 4/22/2024 $ 85.94 PARADISE POINT RESORT SAN DIEGO TRAINING: LODGING ADMINISTRATION GONZALES 5/10/2024 $ 302.50 AMAZON ADMINISTRATION
GONZALES 5/10/2024 $ 577.50 AMAZON ADMINISTRATION
GONZALES 5/10/2024 $ 8.79 AMAZON ADMINISTRATION
HMIELAK 4/19/2024 $ 895.08 WATERMAN SUPPLY CO. MAINTENANCE: BOAT SLINGS PUBLIC WORKS HMIELAK 4/25/2024 $ 359.00 MAVERICK HELICOPTERS SUPPLIES: CIP #205002 PUBLIC WORKS HMIELAK 4/30/2024 $ 1,129.20 YPS CATALINA ISLAND - CIVR LODGING: CIP #207004 PUBLIC WORKS HMIELAK 4/30/2024 $ 1,335.41 AED SUPERSTORE SUPPLIES: SAFTEY PUBLIC WORKS HMIELAK 4/30/2024 $ 107.37 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE OF PREMISES: TREMONT PUBLIC WORKS
CITY OF AVALON
US BANK CREDIT CARD CHARGES PAID APRIL 26, 2024
May 21, 2024
LAST NAME POST DATE AMT USD VENDOR DESCRIPTION DEPARTMENT HMIELAK 4/30/2024 $ 18.59 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE OF PREMISES: TREMONT PUBLIC WORKS HMIELAK 5/1/2024 $ (228.72) YPS CATALINA ISLAND - CIVR CREDIT: LODGING CIP #207004 PUBLIC WORKS HMIELAK 5/1/2024 $ 62.15 CHET'S HARDWARE SUPPLIES: SMALL TOOLS PUBLIC WORKS HMIELAK 5/1/2024 $ 31.89 CHET'S HARDWARE MAINTENANCE OF PREMISES: TREMONT PUBLIC WORKS HMIELAK 5/1/2024 $ 100.42 CHET'S HARDWARE SUPPLIES: SMALL TOOLS PUBLIC WORKS HMIELAK 5/1/2024 $ 1,100.16 YPS CATALINA ISLAND - CIVR LODGING: CIP #205002 PUBLIC WORKS HMIELAK 5/1/2024 $ 178.96 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE OF PREMISES: JMF PUBLIC WORKS HMIELAK 5/1/2024 $ 80.32 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE OF PREMISES: JMF PUBLIC WORKS HMIELAK 5/2/2024 $ 21.41 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE OF PREMISES: JMF PUBLIC WORKS HMIELAK 5/2/2024 $ 33.00 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE OF PREMISES: JMF PUBLIC WORKS HMIELAK 5/7/2024 $ 45.82 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE OF PREMISES: JMF PUBLIC WORKS HMIELAK 5/8/2024 $ 37.38 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE OF PREMISES: TREMONT PUBLIC WORKS HMIELAK 5/8/2024 $ 265.22 PEBBLY BEACH BUILDING SUPPLY MAINTENANCE OF PREMISES: TREMONT PUBLIC WORKS HMIELAK 5/13/2024 $ 3,578.13 YPS CATALINA ISLAND - CIVR LODGING: CIP #203501 PUBLIC WORKS HMIELAK 5/15/2024 $ 670.98 CHET'S HARDWARE SUPPLIES: CIP #207004 MEFFERT 4/29/2024 $ 22.55 AMAZON MARKETPLACE MAINTENANCE OF PREMISES FIRE MEFFERT 4/30/2024 $ 178.91 DISCOUNTFILTERS.COM MAINTENANCE OF PREMISES FIRE ALEGRIA 4/22/2024 $ 1,951.56 JW MARRIOTT INDIANAPOLIS LODGING: TRAINING FIRE ALEGRIA 4/22/2024 $ 1,951.56 JW MARRIOTT INDIANAPOLIS LODGING: TRAINING FIRE ALEGRIA 4/23/2024 $ 2,383.10 STOPTHEBLEED.ORG SUPPLIES: AMBULANCE FIRE ALEGRIA 5/2/2024 $ 45.00 CATALINA EXPRESS TRAINING: TRAVEL FIRE ALEGRIA 5/2/2024 $ 47.00 CATALINA EXPRESS TRAINING: TRAVEL FIRE ALEGRIA 5/3/2024 $ 385.66 BUDGET.COM TRAINING: TRAVEL FIRE ALEGRIA 5/3/2024 $ 415.44 BUDGET.COM TRAINING: TRAVEL FIRE ALEGRIA 5/6/2024 $ 116.44 VONS SUPPLIES: OPEN HOUSE FIRE ALEGRIA 5/6/2024 $ 114.99 NFPA NATL FIRE PROTECTION TRAINING: SUBSCRIPTION FIRE ALEGRIA 5/6/2024 $ 117.79 CATALINA BEVERAGE COMPANY SUPPLIES: OPEN HOUSE FIRE ALEGRA 5/6/2024 $ 45.97 CATALINA BEVERAGE COMPANY SUPPLIES: OPEN HOUSE FIRE ALEGRIA 5/7/2024 $ 179.24 HOMEWOOD SUITE BY HILTON LODGING: TRAINING FIRE ALEGRIA 5/8/2024 $ 92.00 CATALINA EXPRESS TRAINING: TRAVEL FIRE ALEGRIA 5/9/2024 $ 18.90 UBER LODGING: TRAINING FIRE
ALEGRIA 5/10/2024 $ 152.24 TRACTOR SUPPLY CO. SUPPLIES FIRE ALEGRIA 5/10/2024 S 32.60 TRACTOR SUPPLY CO. SUPPLIES FIRE ALEGRIA 5/13/2024 $ 25.39 TACOS EL RANCHO NORCO TRAINING: MEAL FIRE ALEGRIA 5/13/2024 $ 84.77 SKYLINKS TRAINING: MEAL FIRE
ALEGRIA 5/13/2024 $ 18.98 UBER TRAINING: TRAVEL FIRE
ALEGRIA 5/13/2024 $ 30.94 UBER TRAINING: TRAVEL FIRE
ALEGRIA 5/13/2024 $ 265.30 EMBASSY SUITES LODGING FIRE
CARSTARPHEN 4/22/2024 $ 6,363.65 AIRBNB.COM TRAINING: LODGING CARSTARPHEN 4/29/2024 $ 3.99 WEATHERFLOW SUBSCRIPTION: IT CARSTARPHEN 5/6/2024 $ 106.00 COAST COMMUNITY COLLEGE TRAINING: CLASS HARBOR CARSTARPHEN 5/6/2024 $ 9.01 CHET'S HARDWARE SUPPLIES: KEYS HARBOR CARSTARPHEN 5/6/2024 $ 33.18 CHET'S HARDWARE SUPPLIES: ANCHORAGE BOATS HARBOR CARSTARPHEN 5/6/2024 $ 500.00 DATATEL COMMUNICATIONS SUBSCRIPTION: IT HARBOR CARSTARPHEN 5/8/2024 $ 17.00 USPS POSTAGE KEY HARBOR
CARSTARPHEN 5/13/2024 $ 19.00 SENDHUB SUBSCRIPTION SUBSCRIPTION: IT HARBOR P. HERNANDEZ 4/17/2024 $ 39.59 CHET'S HARDWARE SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 4/18/2024 $ 46.18 CHET'S HARDWARE SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 4/18/2024 $ 159.09 CHET'S HARDWARE SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 4/19/2024 $ 60.47 CHET'S HARDWARE SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 4/19/2024 $ 38.21 CHET'S HARDWARE SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 4/19/2024 $ 84.91 CHET'S HARDWARE SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 4/19/2024 $ 6.55 CHET'S HARDWARE SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 4/25/2024 $ 69.27 CHET'S HARDWARE SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 4/29/2024 $ 31.58 CHET'S HARDWARE SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 4/29/2024 $ 15.39 CHET'S HARDWARE SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 5/6/2024 $ 19.22 PEBBLY BEACH BUILDING SUPPLY SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 5/10/2024 $ 75.74 CHET'S HARDWARE SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 5/13/2024 $ 36.29 CHET'S HARDWARE SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE P. HERNANDEZ 5/13/2024 $ 139.91 PEBBLY BEACH BUILDING SUPPLY SUPPLIES: MAINTENANCE OF PREMISES HARBOR MAINTENANCE
CITY OF AVALON
US BANK CREDIT CARD CHARGES PAID APRIL 26, 2024
May 21, 2024
LAST NAME POST DATE AMT USD VENDOR DESCRIPTION DEPARTMENT RUBIO 4/17/2024 $ 35.17 CHET'S HARDWARE SUPPLIES: VEHICLE MAINTENANCE GARAGE, RUBIO 4/19/2024 $ 29.41 CHET'S HARDWARE SUPPLIES: VEHICLE MAINTENANCE GARAGE RUBIO 5/2/2024 $ 15.17 CHET'S HARDWARE SUPPLIES: VEHICLE MAINTENANCE GARAGE RUBIO 5/3/2024 $ 107.24 CHET'S HARDWARE SUPPLIES: VEHICLE MAINTENANCE GARAGE RUBIO 5/8/2024 $ 72.02 CHET'S HARDWARE SUPPLIES: SMALL TOOLS GARAGE CAMPBELL 4/25/2024 $ 23.08 VONS SUPPLIES: SCHOOL CAREER FAIR ADMINISTRATION CAMPBELL 5/13/2024 $ 14.99 CANVA SUBSCRIPTION: IT ADMINISTRATION $ 37,149.22 CHECK NUMBERS 38032 & 38033
CITY OF AVALON CITY COUNCIL
MEETING DATE: June 4, 2024 AGENDA ITEM: 3
ORIGINATING DEP: Finance CITY MANAGER: DuM
PREPARED BY: Matthew Baker, Finance Director
SUBJECT: Fiscal Year 2024-2025 Miscellaneous Fee Schedule RECOMMENDED ACTION(S): 1. Hear a presentation regarding the Miscellaneous Fee Schedule. 2. Open the Public Hearing to hear public comments. 3. Close the Public Hearing. 4.
If consensus, adopt the fee schedule as proposed.
REPORT SUMMARY: The City charges fees for miscellaneous public services, use of City facilities and equipment rental and other activities. User fees are assessed and collected for City services and programs provided by various departments. These are services that convey a benefit, grant a privilege, provide for review and enforcement of regulatory activities, enforce laws, or are a condition of development. Under State law, cities may charge fees to recoup the direct and indirect costs related to the provision of user services.
Each year, the City reviews its fees to establish new fees, modify existing fees, and eliminate fees that are no longer required to ensure that City fees are in-line with the costs incurred to provide them.
In Fiscal Year 2023-2024, City Council approved a 3.82% increase for the majority of fees, with the exception of transit and certain recreation fees. The percentage increase was based on the consumer price index (CI) information provided by the Bureau of Labor Statistics for Los Angeles County based on the latest available fiscal year information. Using the CPI as an average cost increase annually ensures the city does not unnecessarily burden the citizens with unusually large spikes in fees while also ensuring that the City continues to recoup costs associated with the increased costs to provide these services.
For Fiscal Year 2024-2025, Staff recommends increasing the majority of fees based on the latest available calendar year consumer price index (CPI) information provided by the Bureau of Labor Statistics for Los Angeles County which shows an increase of 3.90% based for the twelve months ending April 2024, with the fees rounded to the nearest dollar.
As part of its review process, the City elected to not increase certain fees related to recreation and transit, with those services to be subsidized with general tax revenues. The City also updated ambulance service rates to align with the County of Los Angeles General Public Ambulance rates effective July 1, 2024. In addition, while the majority of fees were rounded to the nearest $1, City Staff elected to round certain fees with a relative high volume of transactions to the nearest $5, highlighted in yellow in the attached schedule. Lastly, the proposed fee schedule was further updated to identify specific municipal code violations and associated fines rather than grouping similar fines under Parking Enforcement as listed in prior versions of the miscellaneous fee schedule. Animal Control was also updated to combine control and roundup fees to a single impound fee and boarding fees were changed from a one-time $45 fee to a daily $25 fee.
GOAL ALIGNMENT: City costs will be offset by annual revenues.
FISCAL IMPACTS: Staff estimates that the new City fees, if adopted as proposed, should generate approximately $140,000 in additional General Fund revenues and $80,000 in Harbor Fund revenues.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The costs of special services will not be fully funded through fees paid by the users of those services. The unfunded portion of user services would then be subsidized by general tax revenues and/or available fund balances.
FOLLOW UP ACTION: Adopt the attached resolution establishing city rates and fees for services.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS:
• Resolution
• Exhibit A - Proposed Miscellaneous Fee Schedule FY24-25 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AVALON SETTING FEES FOR SERVICES, FACILITIES
AND ACTIVITIES OF THE CITY OF AVALON FOR FISCAL YEAR 2024-25 WHEREAS, Pursuant to a Public Hearing held on June 4, 2024, the City Council considered the recommendations of staff regarding the appropriate fees for permits, approvals, services activities and other user services: anc
WHEREAS, state law allows cities and other local government agencies to recoup the full cost of user services; and
WHEREAS, most city fees were previously adjusted effective July 1, 2024; and WHEREAS, the Avalon Municipal Code provides that all of the fees, charges and costs listed in "Exhibit A" attached hereto and incorporated by this reference shall be set by resolution of the City Council; and
WHEREAS, the fees, charges and costs listed in "Exhibit A" have been available for public inspection for at least 10 davs:
NOW, THEREFORE, the City Council of the City of Avalon, State of California, does determine, find and resolve as follows:
Section 1: The City Council hereby finds that the fees set forth in "Exhibit A" Miscellaneous Fee Schedule Fiscal Year 2024-25 represent a reasonable estimate of the cost of providing the services, activities and/or facilities for which fees are charged.
Section 2: The City Council hereby adopts the fees for City services, activities and/or facilities as set forth in "Exhibit A" attached hereto and made a part hereof, which shall be effective July 1, 2024.
PASSED, APPROVED AND ADOPTED by the City of Avalon, State of California this 4th day of June, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
1, hereby certify, that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Avalon this 4h day of June, 2024 Ann H. Marshall, Mayor
Gabrielle Morones, Deputy City Clerk
MISCELLANEOUS FEE
SCHEDULE
FY2024-25
Proposed June 4, 2024
Table of Contents
Section Department
General Administration
Code Enforcement
IlI Vehicles
IV Cemetery
Fire
VI Harbor
VII Community Services
VIII Facility Rentals
Ix Use of Manpower and Equipment
x Transit
XI Planning
XII Public Works
CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION I - GENERAL ADMINISTRATION UNIT FY24 FY 25
Administrative Permits
Amplified Music Application Each 283 283
Noise Ordinance Variance Each 283| 283
Outdoor Dining (October - April) Per Day 80 80
Outdoor Dining (May - September) Per Month 2400 2400
Bicycle License / Replacement Each 15 FREE
Legal and Professional Fees Cost + 20% Cost + 20%
Late Payment Fee (unless stated elsewhere) Each 10% (min $25) 10% (min $25) Late Payment Interest on Past Due Balance Monthly 0.50% 0.50% Transportation Permit Each 272 283
Transportation Permit Renewal Each 75 75
Encroachment Permit Each 272 283
Newspaper Rack Permit Each 272 283
Appeal to Hearing Officer Each 272 283
Appeal to City Council Each 455 473
Fllm Location Permits
Application Fee Each 150 150
Ten or fewer employees Each 264 274
More than ten employees Each 353 367
Still Photography Permit Day 123 128
Business License Program Collection Foe
TOTAL Business License Collection Fee Each 41| 41
Bus. License. Collection Fee is set by resolution. Sec. 3-1.112 of the Municipal Code and is the fee for processing the Business License Tax Por SB1186 $1 ($4 through 12/31/2023) for Division of State Architect (DSA) for Gertified Each 4 Access Specialist
Business License Tax is on pg 3.109 Sec. 3-1.202 of the Municipal Code and can only be changed by an ordinance Returned Check
Returned Check Each 30 30
Each Returned Check after first offense Each 40 40
Other Fees
Copy Fee Each 0.12 0.25
Lamination Fee Each 2 2
Commuter Card Replacement Each 13 15
Fats, Oils and Grease (FOG) Program
Fats, Oils and Grease Permit Fee Each 405 421
Inspection Fee Each 117 122
Re-Inspection Fee Each 178 185
Replacement FOG Binder Each 63 50
Replacement Best Management Practice Poster Each 20 20
CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION I - CODE ENFORCEMENT UNIT FY 24 FY 25
Parking Enforcement Fines
AMC 54-4.1002 Parking on Private Property Each 53 55
AMC §4-4.1004 (a) Use of Streets for Storage of Vehicles or Trailers (72 hr) Each 55 AMC §4-4.1004 (c) Use of Streets for Storage of Vehicles or Trailers (72 hr) - Removal Each 100 AMC $4-4.1005 Parking Adjacent to Schools Each
AMC §4-4.1006 Vehicle Blocking Traffic Each
AMC §4-4.1007 Temporary No Parking Each
AMC §4-4.1102 (a)(1) No Parking Each
AMC §4-4.1102 (a)(2) Commercial Loading Only Each
MC §4-4.1102 (a)(3) Passenger Loading Onl Each
MC §4-4.1102 (a)(4) Short Term Parking On Each
AMC $4-4.1102 (a)(5) Taxi Parking Only Each
AMC 84-4.1102 (a)(6) Autoette/Motorcycle Only Parking Each AMC §4-4.1106 No Parking Alleys Each 53
AMC §4-4.1203 Angled Parking - No Microcars Each
AMC §4-4.1202 Parking Space Marking Each
AMC §4-4.1404 Limited Use Streets - Pedestrians Only Each AMC §4-4.1407 Vehicle Leaking Fluid Each
AMC §4-4.1501 One-Way Street Each
AMC §4-4.1702 City Vehicle Permit Required Each
AMC §4-4.1703 Overnight Off Street Parking Required Each AMC §4-4.1710 Vehicle Permit Misuse Each
AMC §4-4.1716 Vehicle Marking Required Each
CVC §5204 (a) No Current Tab Displayed Each
CVC §22500 (a) Parking in Intersection Each
CVC §22500 (b) Parking in Crosswalk Each
CVC §22500 (e) Parking Blocking Driveway Each
CVC §22500 (f) Parking on Sidewalk Each
CVC §22500 (g) Obstructing Traffic Each
CVC S22500 (h) Double Parking Each
CVC §22500 (i) Blocking Wheelchair Access Each
CVC $22500 (n) No Parking within 20' Crosswalk Each
CVC §22500.1 No Parking - Fire Lane Each
CVC §22502(a) Parking 18" from Curb Each
CVC §22507.8 (a) Unauthorized Disabled Parking Each
CVC §22514 Fire Hydrant Each
CVC §22515 Unattended Vehicle Each
Fix It Ticket - Administrative Fee Each 28
Late Fee (if not paid or contested within 21 days) Each Noise Ordinance
Noise Violation (First Offense) Each
Noise Violation (Second Offense) Each 500 500
Noise Violation (Third Offense) Each 1000 1000
Animal Control
Animal Control Each 30 NIA
Animal Round Up Each 50
Animal Impound Each N/A
Coital Bod Round Up combined as one fee beg. FY25
Daily 45
Altered Each
Unaltered Each
Duplicate Tag Each
2 CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION III - VEHICLES UNIT FY 24 FY 25
Vehicle Permits
residential Autoett Each 50
esidential Vehicle Each 50 50
Commercial Autoette App. (Hearing)
Each 79 82
Autoette Renewa Each 50 50
commercial Vehicle App.(Hearing
First Hearing Each 79 82
Vehicle Renewal Each 50 50
Non Emergent Public Service Permit Each 50 50
Oversized Autoette App.(Hearing)
First Hearing Each 79 82
Autoette Renewal Each 50 50
Oversized Vehicle App.(Hearing)
First Hearing Each 82
Vehicle Renewal Each
On Service Call Placard (Annual Permit) Each 25
Interior Vehicle Each 50
Duplicate Hearing Notice Each 91
Hearing Officer Appeal Each 284
City Council Appeal Each 474
Daily Temporary Commercial Permit Each
Monthly Temporary Residential Permit Each
Monthly Temporary Commercial Permit Each 365 379
Permit Late Fee Each 31 30
Property Release
Vehicle Release Fee Each 200
5 Bicycle Release Fee Each
CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION IV - CEMETERY UNIT FY 24 FY 25
Single Ground Burial
Plot Each 1,237 1,285
Maintenance Each 224 233
Open/Close Grave Each 901 936
Vault Each 993 1,032
Ground Memorial Each Cost+ 10% Cost+10%
(including Processing Fee)
Marker Placement Each 206 214
Ground Vase Each 201 21
Double Ground Burial
Plot-Double Deep Each 1,794 1,864
Maintenance Each 454 472
Vault Each 993 1032
Ground Memorial Cost+10% Cost+10%
Each
including Processing Fee (w/ $800 Deposit), (w/ $800 Deposit) lame Scrolls for Ground Memori Each Cost+10% Cost+10%
(including Processing Fee)
Date Scroll for Ground Memorial
Each Cost+10% Cost+10%
(including Processing Fee)
Marker Placement Each 206L 214
Burial of Cremated Remains
1/2 Plot Each
Maintenance-LIFETIME Each
Open/Close Grave Each 277
Ground Memorial Each Cost +10%
(including Processing Fee) (w/ $800 Deposit)
Marker Placement Each 206|
Cremated Remains in Niche Wall
Niche Each 675l 701
Placement of Remains in Niche Each 89M
Small Niche Vase Each Cost Cost
Single Niche Plaque 10% of Cost
Each 10% of Cost
(including Processing Fee)
Double Niche Plaque Each 10% of Cost
10% of Cost
(including Processing Fee)
Installation of Plaque Each 80
Scroll for Companion Plaque Each 10% of Cost
10% of Cost
(including Processing Fee)
Memorial for Cremated (Scattered) Remains
Memorial Wall Reservation Each 222 231
Memorial Wall Plaque Cost+10%
Each Cost+10%
(including Processing Fee)
Installation of Plaque Each 80 83
Small Burial Vault Each 191 198
CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION V- FIRE UNIT FY 24 FY 25
*Per LA County Emergency Medical Services Agency Rate Schedule Ambulance Service (ALS) Non Emergency Each 2,532 3,110
Ambulance Service (ALS) Emergency Each 2,710 3,329
Ambulance Service (BLS) Non Emergency Each 1,687 2,072
Ambulance Service (BLS) Emergency Each 1,809 2,223
Mileage Rate Per Mile 23 29
Oxygen Service Each 108 114
Copy of Report Fire/Ambulance Each 44 44
False Alarm
1st None None
2nd 45| 47
3rd 179 186
Weed Abatement
Weed Abatement (including Processing Fee) Each Cost + 20% Cost + 20% Hoods Per Plan Check 620 644
Sprinkler Per Plan Check 620 644
Alarm Per Plan Check 620 644
Fire Per Plan Check 307 319
Occupancy Calculation Per Plan Check 156 162
Hydrant Flow Check Per Plan Check 144 150
Automatic Dialer Alarm System
Signup Each 222 231
Renewal Each 322 335
Hazardous Material Clean Up
Hazardous Material Clean Up Cost + 20% Cost + 20%
(including Processing Fee) Each
Hazardous Inspections Each 153 159
Low Each 153 159
Ordinary Each 153 159
High Each 300 312
Special Each 300 312
Reinspection Each 300 312
Inspection Report Submission Foe
Inspection Report Submission Fee Per Submittal 201 20
Late Fee for Submission after 30 Days Per Submittal 10 10 Late Fee for Submission after 60 Days Per Submittal
Late Fee for Submission after 90 Days Per Submittal
5 CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION VI - HARBOR FY 24 FY 25
Credit Card Processing Fee 3.99% 3.99%
34 35
Harbor Spills incuding Processing Fee Cost + 20% Cost + 20% Harbor Discharge Appea 480 499
89 92
Vaterside Application Fee 286 297
Vaterside Application Deposi
500 500
500 500
78 81
Storage Fee - Per Wee 34 35
looring Service Charge (Mooring Use - Nightly Rate
383388318228888888811 Free Free
46 50
40 to 49' 63 65
50' to 59' 77 80
60' to 69' 101 105
70 to 79 125 130
80' to 89' 139 144
90' to 99' 166 172
100' or more 187 194
Special Spring/Fall rate: Pay 4 nights Pay 4 nights consecutive Spring - Palm Sunday thru June 15th consecutive and get the next 3 free and get the next 3 free
Fall - Sept 15th thru Oct 14th
Special Winter rate: Pay 2 nights pay 2 nights consecutive consecutive and getthe and getthe next 5 free
October 15th thru Palm Sunday
next 5 free
Mooring Service Charge (Mooring Use 4 Hour Rate = 1/2 of Daily Rate) 30' and under Each 23 24
311 to 39' Each 25 26
40' to 49' Each 32 33
50'to59 Each 39 40
60' to 69' Each 51 53
70 to 79 Each 63
80' to 89' Each 70 72
90' to 99' Each 83 86
100' or more Each 94 97
6 CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION VI - HARBOR UNIT FY 24 FY 25
Annual Lose Fos Annually 1,725
40' & 45' Annually 2,307 2,397
50' Annually 3,459 3,594
60' and above Annually 4,151
Annual Mooring Permit (cost/ft/month) Annually 1.09
Plus maintenance, chain and taxes
Water Dock Coin Operation for Fresh Water Cost Cost
Harbor Use Fees and Wharfage
Harbor Businesses 7% gross receipts 7% gross receipts
4% gross receipts 4% gross receipts
Wharfage - Cross Channel Carriers Per Passenger 3.00 3.00 Each Way
Wharfage - Cruise Ships (100% of landed passengers) Per Passenger 5.00 5.00 Varfage - Hospital Measure Per Passenger 2.00 2.00
Increases to $2.00 effective April 1, 2024 Arriving
Shoreboat Fee Per Passenger 7.00 7.00
CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION VII - COMMUNITY SERVICES FY24 FY25
Sports Programs
T-Ball Each 35 35
Basketball (Youth) Each 35 35
Flag Football (Youth) Each 35 35
Swimming Lessons (Youth) Each 8/class 8/class
Soccer (Youth) Each 35 35
Day Camp (Weekly) Summer 2024 Each 80 80
Day Camp (Daily) Summer 2024 Each 20 20
Basketball (adult) Each 35 35
Flag Football (Adult) Each 35 35
Volleyball (Adult) Each 35 35
Soccer (Adult) Each 35 35
Recreation Registration Late Fee Each COST + 20% COST + 20% Fostival Booth
Non-Profit Orgnization (without food preperation) Each 40 40 Non-Profit Orgnization (with food preperation) Each 60 60 All Other Each 90 90
Kayak and Stand Up Board Rack Rental
Six Month Each 100 100
Annual Each 170| 170
Permit Applications
Street Performer Each 35
Sidewalk Vendor Each 35 35
Special Events - Commercial Each 100 100
Special Events - Not-for-profit, Government agency Each 50| 50 Advertising (Vons Digital Sign Board)
Two-week Post Each 15
Annual Post Each 75
Other Recreation Programs
Contract Recreational Programs 30% Total Fees
Collected from classes Contracted Rate
Other Equipment Rental
Field lighting (two hour minimum) Hourly 40 40
Chair Rental (min. 25 chairs) Each
Table Rental (min. 5 tables) Each 10
Chair and Table Refundable Deposit Each 250 250
8 CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION VIII - CITY FACILITY RENTALS
Group Designations for Facilty Rentals (New Tiers FY24):
Tiered rates to provide discount rates for resident and non-profit organizations.
Group 1: City of Avalon sponsored or co-sponsored event or program Group 2: Resident private use; not-for-profit organizations; governmental agencies Group 3: Non-resident private use; commercial use
Full Day Four (4) hours or more
Half Day
Insurance Requirements
The City requires facility renters to obtain liability insurance naming the City of Avalon as additional insured as the property Facilities Damage & Cleaning Deposit
Council Chambers 250
City Hall Conference Room 250
Tremont Hall 300
Joe Machado Field 500
FY 25
Use of Facilities Group 1 Group 2 Group 3
City Hall Council Chambers
Full Day 300
Half Day 40 160
City Hall Conference Room
Full Day 75 300
Half Day 40 160
City Park, Knabe Park, Kids Park
Full Day 30 85
Basketball Court, Volleyball Court
Two (2) Hour Maximum 30 85
Skate Park
Full Day 30 85
Wrigley Stage
Full Day 30 75
Beach Permit
Four (4) Hour Maximum 140 200
Street Banners
General (Six Weeks) 50 200
Tremont Hall
Full Day 300
Half Day
Joe Machado Field
Full Day
Half Day
Resident Recreation League
Joe Machado Field (Courtyard Only)
Full Day
Half Day
CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION IX - USE OF LABOR AND EQUIPMENT UNIT FY 24 FY 25 he rates are used by staff to create a composite rate for a specific service such as sewer lateral repair. The City charges the same equipment rental rates tha e specified in the California State Transportation Agency (Caltrans). https://dot.ca.gov/programs/construction/equipment-rental-rates-and-labor-surcharg 1 cases where a piece of equipment is not in the Caltrans book, the rate specified in the User Fee Schedule will be used. Equipment is not available for rent o ersonal use. These charges are modified for Community Groups and are shown below Public Safety
Firefighter/Engineer Hourly 75 78
Harbor Patrol Officer** Hourly 75 78
Sheriff Deputy** Hourly Cost+20% Cost+20%
Public Works
Lead Worker Hourly 57 59
Maintenance Worker III Hourly 48 50
Maintenance Worker II Hourly 42 44
Maintenance Worker I Hourly 36 37
Other Personnel Hourly 1.5 x hourly rate 1.5 x hourly rate Overtime Hourly 1.5 x hourly rate 1.5 x hourly rate
Call Out (2 Hour Minimum) Hourly 1.5 x hourly rate 1.5 x hourly rate Equipment
Sidewalk Street Sweeper Machine Hourly 46 48
Waste Water Contracted Worker Hourly Cost+20% Cost+20%
Ambulance Hourty 35 36
Dump Truck Hourly 35 36
Fire Engine Hourly 47 49
Harbor Patrol Boat Hourly 35 36
Pick-Up Truck Hourly 33 33
Rescue Boat Hourly 47 49
Street Sweeper / Trash Truck Hourly 35 36
Other Equipment Hourly 35 35
Sewer Cleaning & Inspections
Four (4) hour minimums required for work
Vactor Truck Hourly 135 140
Robotic CCTV Hourly 79 82
Video Pipe Camera Hourly 35| 36
City Pick Up Truck Hourly 33 34
Towable Pressure Washer; Jetter Hourly 31 32
Jetting Program - (Private Lateral Maintenance)
175
Consists of Lead
Maintenance 3 Maintenance 3
Scheduled Annual Service Hourly
**Public safety costs for events that contribute more than 40% of net proceeds, but not less than $5,000, to local charities shall be waived. 10 CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION X - AVALON TRANSIT UNIT FY 24 FY 25
POINT TO POINT TRANSIT
General Public Per Passenger Per Ride
Group Passenger Rate Per Ride (Three or More Passengers)
DIGITAL SIGNAGE BOARDS
Directory Listing
Directory Update
Special Events Notice
Advertisements (Commercial)
CHARTER Cost + 20% Cost + 20%
11 CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION XI - PLANNING UNIT FY 24 FY 25
Public Noticing Each 272 283
Tentative Parcel Map Each COST + 20% COST + 20%
Tentative Tract Map Each COST + 20%| COST + 20%
Final Tract Map
Final Tract Map Deposit Each 4,562 4,740
Final Tract Map - Engineer Review COST + 20% COST + 20% Each
(including Processing Fee)
Final Parcel Map Deposit Each 4,562 4,740
Final Parcel Map COST + 20%
Each COST + 20%
cluding Processing re
nal Parcel Map - Engineer Revie
Each COST + 20% COST + 20%
(including Processing Fee)
Lot Line Adjustment Each COST + 20% COST + 20%
Conditional Use Permit (CUP)
Condo Conversion Each 2,734| 2,841
Bonus Density Each 2,734 2,841
All Others Each 1,822 1,893
onditional Use Permit (Transient Rente 3,760 3,760
CUP/$1822, CDP/$1156 Public Notice/$272, CEQA/$51 Each
Home Occupancy Review Each 184 191
Variance
Less than 25% 603| 627
Greater than 25% 1.207 1,254
Coastal Development Permit (CDP) 1,156 1.201
Zone Change Each 4,555 4,733
Zone Change+ Local Coastal Permit (LCF Each 9,109 9,464 Zoning Confirmation lette Each 284 295
Each 89 89
Each 327 340
Sign Permit Each 284 295
Sign Variance Each 455 473
-oes for Additional Processing Needed
General Plan Amendmen 2,279 2,368
13,036
General Plan Consultant Preparation COST+20%
lan City Attorney Reviev COST+20% COST+20%
(including Processing Fee)
Appeal to Planning Commission
Appeal to Planning Commission Fee 911 947
Development Agreement
Development Agreement Deposit 13,036
Development Agreement Attorney Review COST+20%
(including Processing Fee)
12 CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION XI - PLANNING (CONTINUED) UNIT FY 24 FY 25
Categorical Exemption Each 510 530
Mitigation Negative Declaration Each 909 944
Declaration Deposit Each 3.258 3,385
Consultant Preparation (including Processing Fee) Each COST+20% COST+20% Attorney Review (including Processing Fee) Each COST+20% COST+20% Attorney Preparing/Filing (including Processing Fee) Each COST+20% COST+20% Mitigation Monitoring (including Processing Fee) Each HOURLY COST+20% HOURLY COST+20% EIR
EIR Deposit Each 12,766 13,157
Consultant (including Processing Fee) Each COST+20% COST+20% Attorney Review (including Processing Fee) Each COST+20% COST+20% Attorney Preparing/Filing (including Processing Fee) Each COST+20% COST+20% Attorney Review/ Approval - CC&Rs
Each COST+20% COST+20%
(including Processing Fee)
Other Permits
Extension-6 Month Each 179| 184
Compliance Certificate Each 418 434
Administrative Permit Each 450 468
Accessory Dwelling Unit Permit Each 450 468
Preliminary Review Fee Each 298 310
Temporary Use Permit (NEW - FY21) Each 390 390
Site Plan <25% of building Each 1,207 1,254
Site Plan > 25% Each 2,414 2,508
Building Permits
Issuance Fee Each 44 46
Valuation $0 to $700 Each 59 61
Valuation $700 to $25,000 Each 89 92
Plus: for each additional $1,000 or fraction above $1,000 Each 24 25 Valuation $25,001 to $50,000 Each 642 667
Plus: for each additional $1,000 or fraction above $25,000 Each 18 19 Valuation $50,001 to $100,000 Each 1090 1133
Plus: for each additional $1,000 or fraction above $50,000 Each 13 14 Valuation $100,001 to $250,000 Each 1,753 1,821
Plus: for each additional $1,000 or fraction above $100,000 Each Valuation $250,001 to $500,000 Each 2,689 2,794
Plus: for each additional $1,000 or fraction above $250,000 Each Valuation $500,001 and over Each 4,088| 4,247
Plus: for each additional $1,000 or fraction above $500,000 Each Work within Archeological Sensitive Areas (ASA) - See Archeological Monitoring Fees (Page 13) Strong Motion Instrumentation & Seismic Mapping (SMIP) Fee Based on constion velation + 5% Collected on behalf of the Dept. of Conservation
Caled on Bena a card Be on standard mission Based on construin elation + 10% 13 CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION XI - PLANNING (CONTINUED) UNIT FY 24 FY 25
Included in regular plan Included in regular plan
Green Building Code/Plan Check Fees check. check.
Instrumentation Program Surcharge
Residential Each 10% 10%
Other Each 20% 20%
Minimum Each 5% 5%
Energy Conservation Surcharge Each 10% 10%
Disabled Access Surcharge Each 5%
1.5 Building Perl 1.5 X Building Permit
Combined Bidg/Plumbing/Electrical/Mechanical (incl. Pools) Each Plan Check 16
1.5% Bulling Permit T
Plan Check Each
Fee
Standard Plans Each 110%
Minimum Each 206
Duplicate plan (percentage of plan check fee) Each 70% 70% Extension Fee (percentage of plan check fee Each 25% 25% rading Permit Foot
Issuance Fee Each 46|
1--50 cubic yards Each 220|
51-1,000 cubic yards Each 328 341
1,001--10,000 cubic yards Each 1,307 1,358
for each additional 100 cu.yds. or fraction above 1,000 Each 92 96 10,001--100,000 cubic yards Each 216| 224
for each additional 100 cu.yds. or fraction above 10,000 Each 59 61 101,000 or more Each 7,491 7.783
for each editional 100 cu. yds. or fraction above 100,000 Each 147 153 See Archeological Monitoring Fees for work within Archeological Sensitive Areas (ASA) Grading Plan Check Fees
Grading Plan Check (including Processing Fee, Each COST +20%| COST+20% Deposit 1,878 1,951
Landscape Permit Foos
2,500-7,500 square feet Each 259 269
7,501--15,000 square feet Each 386 401
15,000--30,000 square feet Each 775 805
30,001 square feet to 1 acre Each 946 983
Landscapo Plan Check Foo
Landscape Plan Check (including Processing Fee) Each COST+20% COST+20% Deposit 1,252 1,301
14 CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION XI - PLANNING (CONTINUED) UNIT FY 24 FY 25
rk Commencing before Permit Issuance Per CBC 10 Each 2x Permit Fee 2x Permit Fee imum Fee for violati Each Min. $100 Min. $100
ssuance for items below Each 46 48
Miscellaneous site inspection Each 574 596
Occupancy Inspection (Change of Use)
Each 299 311
Other
less than 5,000 square feet Each 732 761
5,001--10,000 square feet Each 882 916
10,001--100,000 square feet Each 1,468 1,525
above 100,001 square feet Each 2,223 2,310
Substandard Notice Correction Inspection Each 519 539
Demolition Permit Fee Each 223 232
Demolition Inspection-Asbestos/Lead Each 332 345
Group A, Division 4 Structures Each 299 311
Amusement Park Inspections
First structure Each 223 232
Each additional structure Each 36 37
Building Relocation
up to 2,500 square feet Each 593 616
2,501 square feet and above Each 1,186 1,232
Trailer Coach Inspections Each 220 229
Inspection Outside Business Hours, per hour Each 134 139 Other inspection, per hour Each 134 139
Barriers for Pools Each 131
Permit Copy Each $ w
Public Record Research (per hour) Each
Concept Review Approval Each 176 183
Concrete / Material Testing (NEW FY21) Each Cost + 20% Cost + 20% Geotechnical Site Review
Engineering geology report Each 574 596
Geotechnical engineering report Each 574 596
Combination Report Each 802 833
Each 574 596
Review to determine need for report
Each 526 547
Coastal engineering reports
Parking occupant load calculation Each 148 154
Reproduction of microfilmed plans Each
Assignment of house numbers Each
Hourly Rate to review changes
Hourly Rate to review additional changes
Certificate of Occupancy
Certificate of Occupancy Issuance
Temp. Certificate of Occupancy (TCO) (90 Days)
TCO Extension (30 days)
Processing 45-day notice
Processing Notice of Violation
Notice of Compliance (Rescission of Notice of Violation) Noncompliance Fee
CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION XI - PLANNING (CONTINUED) UNIT FY 24 FY 25
Noncompliance Fee
R-3 occupancies Each 141 146
All other occupancies Each 280 291
Board of Appeals fee Each 597 620
Alternate material fee Each 304 316
Additional hourly rate Per hour 151 157
Electrical Permit
Issuance Fee Each 48
Services, Switchboards
Solar Systems Each 450 450
Investigation Fee - Work without Permit
R-3 occupancies Each 234 243
All other occupancies Each 468 486
Noncompliance Fee
One and two unit buildings Each 141 146
For other occupancies Each 280 291
Saltwater Connection/Disconnection Fees
Connection Each 146
Disconnection Each 48
Sewer Connection Fees
Residential Per dwelling unit 1,092 1,135
Public Shower Per shower 366 380
Hotels Per room 546 567
Take-Out Restaurant Each 1,638 1,702
Churches Each 2,187
Bar/Restaurant (less than 100 seats) Each 3,277
Bar/Restaurant (more than 100 seats) Each 4.914 5,106
See Section V. Fire for fire-related plan check foos
16 CITY OF AVALON
FISCAL YEAR 2024-2025
MISCELLANEOUS FEE OR SERVICE
SECTION XII - PUBLIC WORKS UNIT FY 24 FY 25
Spilled Load (including Processing Fee) Each COST+20% COST+20% Nuisance Abatement (including Processing Fee) Each COST +20% COST +20% Street Sweeping (including Processing Fee) Each COST+20% COST+20% Landslide Clean-up (including Processing Fee) Each COST+20% COST+20% Pot Hole Repair (including Processing Fee) Each COST+20% COST+20% Waste Water Treatment Facility Dump Fee (minimum) Each COST er Gallon (after 600-gallon minimum fee Gallon
ublic Works Permit
Each 273 284
Excavation Deposit (min $50) - Issuance Fee SQUARE FT 45 47 Excavation Administration Surcharge (non-refundable) Per Deposit 20% of Deposit| 20% of Deposit Excavation Penalty (including Processing Fee Each COST+20%| COST+20% Encroachment Permit Applicatior Each 273 284
Obstruction Permit (Daily) Each 89 92
Obstruction Permit (Monthly) Each 273 284
Curb Cut Application Each 284
Abandond Vehicle -full cost apprx $1.000/vehicle Each COST Archeological Monitoring Fees - Work within Archeological Sensitive Areas (ASA) Issuance Fee Each
Excavation Permit: Each
Deposit Deposit 4,382 4,553
Archeological Monitoring Services (inc. Processing Fee) Each COST+20%|| COST+20% Deposit for 10 or more Anticipated Excavations a Year Deposit 8,764 9,106 (May or may not be in an ASA)
17 CITY OF AVALON CITY COUNCIL
MEETING DATE: June 4, 2024 AGENDA ITEM: 4
ORIGINATING DEP: Administration CITY MANAGER:
PREPARED BY: Jocelyn Francis, Assistant City Manager
SUBJECT: Resolution Approving New Classifications and Descriptions RECOMMENDED ACTION(S): Adopt a resolution approving new classifications and job descriptions for Lead Code Enforcement Officer and Information Technology Manager.
REPORT SUMMARY: The job title of Lead Code Enforcement Officer is already in the SEIU General Employees salary schedule and an employee is assigned. However, no job description was ever formally adopted by City Council and this action will fix the oversight. The job description has been reviewed and recommended by both the employee and SEIU.
The job title of Information Technology Manager is new to the City. For the last decade, the City has contracted out services to a consultant that provides on-island support 60 days a year, which is equivalent to 0.25 FTE for 126 FTE.
Although this may have been adequate in 2012, it is no longer in 2024. This has no bearing on the work product of the current contractor, however the City has reached a point where additional services are required. It's apparent there is a need to improve information technology services both for City staff and the community. Having a dedicated staff person will ensure the timely completion of IT projects, trouble shooting, and further advance innovation through technology. Upon review of other cities and IT staffing ratios, it is clear there is a discrepancy that exists within the City of Avalon's resources into IT.
Agency Total FTE | IT FTE Ratio
City of Coronado 253 6 1:42
City of Goleta 96 2 1:48
City of Ojai 62 2 1:31
City of Pacific Grove 105 2 1:52
City of Redondo Beach 450 7 1:64
If approved, it's recommended this new management level position would handle the day- to-day responsibilities while maintaining the agreement with the current contractor. This would allow for a smooth transition to complete projects in-progress, cross-train, and allow the City to maintain a consultant agreement as a back-up alternative to the proposed City position. A salary survey was also conducted of nine agencies and found a median salary range of $123,451-$142,754.
FISCAL IMPACTS: City staff will request funding for these positions within the FY24/25 operating budget. It is recommended to replace (1) vacant Administrative Analyst with (1) Information Technology Manager, which equates to an estimated annual budget increase of approximately $50,000 (inclusive of salary and projected benefits).
GOAL ALIGNMENT: Fiscal and organizational stability.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will continue to have no adopted job description for Lead Code Enforcement Officer and will continue status-quo with information technology support.
FOLLOW UP ACTION: Publish the new job descriptions on the City website and work to add the Information Technology Manager position and salary schedule to the Unrepresented-Confidential employee group.
ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS:
• Resolution
RESOLUTION NO. 24-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVALON
ADOPTING LEAD CODE ENFORCEMENT OFFICER AND INFORMATION
TECHNOLOGY MANAGER POSITIONS
WHEREAS, with the City's current organizational structure, it is recommended to ad he positions of Lead Code Enforcement Officer, and Information Technology Manager WHEREAS, if the positions of Lead Code Enforcement Officer, and Information Technology Manager are created, the City Council should define the parameters of each position; and
WHEREAS, the positions of Lead Code Enforcement Officer, and Information Technology Manager shall be appointed by the City Manager.
NOW, THEREFORE the City Council of the City of Avalon does determine, find and resolve as follows:
Section 1. The City Council hereby adopts the Lead Code Enforcement job description attached hereto as "Exhibit A" and incorporated herein.
Section 2. The City Council hereby adopts the Information Technology Manager job description attached hereto as "Exhibit B" and incorporated herein.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Avalon this day of June, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Ann H. Marshall, Mayor
City of Avalon
ATTEST:
Gabrielle Morones, Deputy City Clerk/Sr. Administrative Assistant City of Avalon
EXHIBIT A
CITY OF AVALON
06/04/2024
Lead Code Enforcement Officer
DEFINITION
Under general supervision, is responsible for overseeing and coordinating code enforcement activities to ensure compliance with city codes, ordinances, and regulations. This position involves leading code enforcement officers, conducting investigations, and working closely with other city departments and stakeholders to maintain community standards and public safety.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises technical and functional direction and provides training to lower-level staff.
CLASS CHARACTERISTICS
This is the advanced journey-level class in the code enforcement officer series that performs the most complex duties required to ensure the compliance with City of Avalon municipal codes and applicable State codes. Performance of the work requires a high level of independent judgment and decision-making. This class is distinguished from the Code Enforcement Officer position in that the Lead Code Enforcement Officer is responsible for scheduling, organizing, assigning, leading, and reviewing the work of assigned staff involved in code enforcement.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so that qualified employees can perform the essential functions of the job. > Provide leadership and thorough understanding of City code enforcement. • Leads, trains, schedules, and coordinates the daily work activities of code enforcement officers.
• Conduct investigations to enforce city codes, ordinances, and regulations. > Conduct inspections and determines presence and type of violation, such as zoning, noise standards, signage, property maintenance, and business license • Prepares and issues notices of violations, abatement orders, citations, stop work orders, and ensures timely compliance for the discontinuance, removal or alteration of conditions that violate City codes or ordinances; performs follow-up inspections to ensure corrective action.
> Collaborate with other city departments, law enforcement, and public agencies regarding notices of violation, abatement orders, citations, and stop work orders. • Provide training to code enforcement officers on relevant laws, procedures, and best practices.
• Support professional development and ongoing education for staff. - Maintain accurate and detailed records of investigations, notices, and communications. • Prepare reports for city staff, outside agencies, and other stakeholders. - Engage with the community to promote awareness of city codes and regulations. • Oversee the City's Abandoned Vehicle Abatement Program. • Oversee the City's Animal Vaccine and Neuter/Spay Program. - Ensure upkeep and maintenance of the City's animal kennels and grounds. • Attend public and interdepartmental meetings as a representative of code enforcement • Stay informed about changes in relevant laws and regulations. Educate code enforcement officers about changes in laws, regulations, or code. • Ensure code enforcement activities adhere to legal requirements and due process. • Assist in the appeals process, including reviewing and responding to appeals from property owners, residents, and visitors within City limits. • Receives citizen inquiries and complaints, provides information and explains procedures, regulations and code requirements, while conveying a feeling that the City is interested, helpful, and responsive to citizens.
• Represent the City in hearings and legal proceedings when necessary. • Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
- Basic principles of supervisory principles and techniques. • Effective training and coordinating methods.
• Local, state, and federal laws related to code enforcement. • City zoning, sign, property maintenance and beautification and other applicable regulations and codes;
• Construction methods, materials and practices.
• Safe driving rules and practices.
» Modern office practices, methods, and computer equipment and applications, including the Geographic Information System (GIS).
• English usage, spelling, vocabulary, grammar, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
• Plan, schedule, assign, and oversee activities of code enforcement personnel. • Review the work of others and maintain established quality control standards. • Train others in proper and safe work procedures.
• Read, interpret and enforce complex city codes and regulations effectively. • Identify and implement effective course of action to complete assigned work. • Follow department policies and procedures related to assigned duties. • Give, as well as understand and follow, oral and written instructions. • Organize own work, set priorities, and meet critical time deadlines. • Safely operative a motor vehicle.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate experience in applying sound logic and good common sense to the problem solving process.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to possession of a high school diploma and three (3) years of experience in municipal code enforcement with complex investigation, reporting, and monitoring responsibilities.
Certification as a Code Enforcement Officer in the State of California preferred.
Licenses and Certifications:
• Possession of a valid California Driver's License.
• Certified to use the California Justice Information System (CJIS) within six weeks of appointment.
• Possession of a Euthanasia Certificate.
• Possession of a 832 P.C. Arrest and Control Certificate (40 hour course) approved by the California State Commission on Peace Officer Standards and Training (P.O.S.T.). • Possession of First Aid, CPR, and AED Certificates
• Certification as a Code Enforcement Officer in the State of California within one year of appointment.
WORKING CONDITIONS:
Work is performed indoors in an office environment and out in the field. Work requires visiting off-site facilities, noisy construction zones, and other outdoor worksites where incumbent is exposed to noise, dust, dirt, and or slippery surfaces. Physical demands include standing, walking, climbing, kneeling, stooping, sitting at a computer workstation to use a computer keyboard and monitor/screen, handling wild and domesticated animals, and removing illegally dumped or abandoned property. May be required to work evenings and/or weekends.
ENVIRONMENTAL ELEMENTS
Employees primarily work outside and may be exposed to inclement weather conditions and potentially hazardous physical substances. May involve exposure to dangerous and/or diseased animals and animals known to cause allergies. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
This position is not classified as a peace officer as defined by California Penal Code.
EXHIBIT B
CITY OF AVALON
06/04/2024
Information Technology Manager
DEFINITION
Under general direction, supervises, coordinates, and participates in the operation of the City's intormation Technology program; participates in the development, implementation, ano maintenance of policies and procedures; provides technical assistance and support for omputer equipment including end user and server hardware, software, and periphera levices; upgrades existing hardware and software; provides support for telecommunication:
systems; administers and supports IT operations software; coordinates the installation of business application software and associated training efforts; develops and manages contracts for service providers, participates in the development and implementation of strategic planning processes; maintains computer equipment and software inventories; assists in the annual budget process, coordinates the IT Steering Committee; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Assistant City Manager. May exercise direct and general supervision over professional staff.
EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so that qualified employees can perform the essential functions of the job. • Interprets, advises, and makes recommendations on information technology issues, policies, and procedures; exercises independent judgment within broad policy guidelines, while exercising the highest degree of professionalism. • Receives requests for assistance on all desktop and computer-related problems, including hardware, software, voice and data networking equipment; determines severity of problem, resolves or coordinate resolution with appropriate staff member or vendor.
• Installs, configures, tests, and maintains hardware and software, including computer workstations, printers, mobile devices, surveillance cameras, and other peripheral equipment. Physically installs, tests and repairs servers, other network infrastructure components and related enterprise hardware and software. • Installs, administers and maintains anti-virus, anti-malware software, application deployment software, patch management software mobile device management software and other IT operations tools.
• Monitors and maintains backup software issues and coordinates resolution of more serious issues. Maintains data integrity through backup systems, archiving and disaster recovery planning.
• Assists in improving efficiency and service to the public through the use of business applications and the coordination and administration of application training. • Confers with staff in the evaluation, selection, acquisition, and implementation of computer hardware and/or software solutions for the IT function or Departments to ensure conformance with organizational user requirements and priorities. • Prepares, designs, and enhances application and ad hoc reports, presentations, and other special documents utilizing applicable tools.
• Performs system analysis and complex system testing, prepares user documentation, and provides implementation support for various organizational projects; tests and recommends solutions to complex business problems.
• Maintains an accurate inventory of all IT hardware and software, participate in the annual budget process and, and coordinates IT Steering Committee meetings, and provides input into the IT Strategic Plan.
• Administers the Active Directory and user account changes, while utilizing Group Policies or other software applications to secure the IT environment, deliver applications and authenticate end user access to systems.
• Monitors systems for errors, anomalies and security related issues; respond to error messages, resolve issues or refer to appropriate staff member or vendor. • Maintains and updates Help Desk tickets in a timely manner. Utilizes Help Desk software to steps taken and communicate status to users. Documents problem resolution and update knowledge base accordingly.
• Provides courteous and expeditious customer service to the general public and City and Department staff.
• Assists with implementation of the Information Technology Strategic plan and development of departmental objectives to support City goals. • May supervise technical support staff.
• May prepare staff reports and present information at City Council Meetings. • Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
• Operating system architecture, characteristics, commands, and components applicable to Department computer platforms;
• Principles, practices, and methods of systems and network administration and maintenance, including procedures for establishing network connectivity; • Basic principles and practices of troubleshooting and resolving technical issues. • Enterprise IT operations software, including Active Directory, Group Policies, operations and automation software related to desktop, mobile device and peripheral management.
> Methods, principles, practices, and techniques for troubleshooting and determining the cause of server, network infrastructure, computer, and PC hardware problems and device errors and failures;
• Understanding of business application software, including Microsoft Office, departmental and business application software;
• Federal, state, and local laws, codes, and regulations pertaining to the use and disposal of computer hardware and software;
• Proper usage of the English language including spelling, punctuation, and grammar; • Principles and practices of public sector administration, records management, and effective customer service practices;
• Developing, implementing, and monitoring goals, objectives, and work standards.
Skill in:
• Troubleshoot, diagnose, and resolve computer hardware and software problems and failures of varying difficulty efficiently and effectively; • Obtain accurate and complete information from customers, in person and by telephone, to identify their needs and problems and develop responses and solutions; • Understand and apply user system specifications in performing application and business process evaluation, design and enhancement.
• Coordinate projects and work as a member of a project team to complete assigned projects.
• Troubleshoot and diagnose systems problems and install fixes or make repairs in areas of responsibility;
• Communicate clearly and effectively, orally and in writing; • Set priorities and organize work to complete project responsibilities efficiently and ettectively;
• Read, interpret, explain, and apply technical information on business processes, software, and hardware to technical and non-technical users; • Prepare clear and concise documentation, user procedures and systems documentation, reports of work performed, and other written materials; • Make sound independent decisions within established guidelines; > Understand and follow written and oral work instructions; • Work collaboratively and effectively with project team members and end users; • Use tact and diplomacy when dealing with sensitive, complex, and/or confidential issues and situations;
> Maintain confidentiality of highly sensitive information; • Establish and maintain effective working relationships with end users, vendors and others encountered in the course of work;
• Respond to non-normal working hour emergency operational conditions; • Exercising sound judgment and applying professional business ethics.
Education and Experience:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Equivalent of graduation from a four-year college or university with a major in computer science, information systems, or a closely related field; and three (3) years progressively responsible professional level information systems and technology experience in an information system environment similar in size and complexity to that of the City, or equivalent.
Licensing and Certification
Possession of a valid California Driver's License by time of appointment. • Possession of CNA, MCSA, CompTIA A+ certifications, or equivalent desirable. • Upon conditional offer of employment, must pass a pre-employment background check.
WORKING CONDITIONS:
Work is performed in a standard office environment. Must be willing to attend evening or weekend meetings and/or critical events and activities, as appropriate. This position has a critical role for the City in the preparation for, during, and in recovery from physical disasters and other emergency incidents.
CITY OF AVALON CITY COUNCIL
MEETING DATE: June 4, 2024 AGENDA ITEM: 5
ORIGINATING DEP: Finance CITY MANAGER: DUM
PREPARED BY: Matthew Baker, Finance Director
SUBJECT: Cruise Ship Wharfage Discussion and Avalon Municipal Code Amendment
RECOMMENDED ACTION(S): Discuss cruise ship wharfage. If consensus, direct City Staff to bring forward an amendment to the Avalon Municipal Code.
REPORT SUMMARY: On February 7, 2017, the City of Avalon City Council adopted Ordinance No. 1153-17. The ordinance modified wharfage collected from cruise ship passengers to better recoup the costs of operating and maintaining the harbor and harbor facilities. Most notably, the ordinance increased the application of the wharfage fee from 80 to 100 percent of the cruise ship manifest, minus any crew members. The ordinance also established a tiered increase of the wharfage rate from $3.00 in FY 2018 to $5.00 in 2021. Lastly, the ordinance modified a marketing incentive for cruise lines deploying a second ship to Catalina for 50 or more calls per year.
While the City's last scheduled wharfage increase on cruise ship passengers went into effect on July 1, 2021, the per passenger fee paid by cruise operators has increased by $2.00 over the past three years as a result of the passage of Measure H in November 2020. Measure H imposes a special tax on passengers arriving by cruise ship for the sole purpose of improving or replacing the Catalina Island Medical Center with the taxes collected held separate from wharfage and other harbor revenues. The special tax went into effect on April 1, 2022 at a rate of $0.50 per passenger and increased to $1.00 per passenger on April 1, 2023 and $2.00 per passenger on April 1, 2024, the maximum amount provided under Measure H, for a current combined fee of $7.00 per passenger ($5.00 Wharfage / $2.00 Measure H) per passenger.
The Harbor Fund is an enterprise fund and the costs associated with harbor operations and the maintenance of harbor infrastructure should be recouped through various charges on users of harbor facilities. The cost to operate the harbor increases annually and revenues need to grow to cover these increased costs. The majority of harbor revenues are collected from wharfage fees which are charged to cross-channel and cruise ship operators on a per passenger basis.
Unlike other harbor use fees that are assessed as a percentage of the operator's gross receipts or are subject to annual increases through the miscellaneous fee schedule (e.g. nightly mooring rates), wharfage fees have not been scheduled to increase annually in recent years, requiring annual increases in the number of passengers in order to grow the revenues necessary to recoup the annual increased operating costs.
The table below provide a summary of cruise ship activity and revenues over the past ten fiscal years:
Fiscal FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 Year
Rate $2.50 $2.50 $3.00 $3.50 $4.00 $4.50 $5.00 $5.00 $5.00 $5.00 Arrivals 110 116 112 116 79 83 107 116 112
Visitors 270,843 278,507 277,983 285,870 173,847 • 0 0 133,665 314,123 353,454 360,518 Average 2,462 2,401 2,482 2,464 2,200 1,610 3,035 3,047 3,219 Revenues $419,912 $485,012 $734,166 $603,572 $611,410 $0 $662,350 $1,570,615 $1,767,270 $1,802,590 Harbor revenues reported are net of the City's marketing incentive which one cruise ship operator qualified for during FY17, FY18, and FY19. The City has not had an operator qualify since FY19. While the number of cruise ships arriving in the harbor has been relatively consistent over this ten year period, after excluding the impacts of pandemic-related restrictions, the number of arrivals have been more evenly disbursed between operators and the average passenger counts on vessels has increased over the past ten years with operators transitioning to larger vessels.
The cities of Monterey and Santa Barbara are two other destinations in California serving cruise ship visitors. In April 2024, the City of Santa Barbara voted to limit cruise ship visits to 20 per year and prohibited visits from Memorial Day through Labor Day and on weekends year-round Santa Barbara collects a fee of $15 per manifest passenger, increasing from $10 on July 1, disembarking passengers. Prior to this action, the City of Monterey assessed a cruise ship passenger landing fee of $7.00 per passenger for processing passengers pursuant to policies required by the United States Department of Homeland Security for approximately 12-18 arrivals per year. Cruise ships are still allowed to dock, land, and discharge passengers in Monterey; however, the City is no longer providing the shore services for them.
In January 2020, the City of Avalon adopted a cruise ship policy establishing guidelines to provide an equitable community strategy in managing cruise ship requests for calling on Avalon as a port-ot-call. In general, the policy limits the number of regularly scheduled cruise ship vessels to not exceed three per week or to arrive on weekends without City Manager approval and limits the overall number of new arrivals to the City.
Cruise ship passengers represent over 30% of visitors in the City's harbor while cruise ship wharfage currently represents less than 20% of harbor revenues. While cruise ship wharfage revenues have increased significantly from pre-COVID levels, both in terms of dollars and percentage of harbor revenues, as a result of the previously scheduled rate increases and increased passenger counts, revenues are forecasted to plateau in future years without further increases to the wharfage rate, as the number of arrivals and number of passengers are not anticipated to increase significantly over the next several years. The proposed budget estimates cruise ship wharfage revenues to increase by 2.0% compared to current year estimates while operating expenditures are budgeted to increase by 7.1%. In the long-term, operating revenues either need to grow at the same pace as expenditures or reductions to operations will be required to manage the harbor in a sustainable manner.
Staff recommends increasing the cruise ship wharfage rate to $7.00 per passenger beginning July 1, 2025 and removing the marketing incentive from the Municipal Code. This action would generate an additional $700 thousand annually to ensure harbor revenues continue to cover the increasing costs to operate the harbor.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The Avalon Municipal Code will not be amended and cruise ship wharfage will remain at $5.00 per passenger.
FOLLOW UP ACTION: If direction is provided, prepare an ordinance to increase wharfage for introduction and adoption.
ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS: Ordinance.
CITY OF AVALON CITY COUNCIL
MEETING DATE: June 4, 2024 AGENDA ITEM: 6
ORIGINATING DEP: Administration CITY MANAGER: DAL
PREPARED BY: Devin Hart, Management Analyst
Robert Greenlaw, CIP Director
SUBJECT: Elbow Enhancements
RECOMMENDED ACTION(S): 1. Hear a presentation regarding further enhancements to the area of Pebbly Beach Road known as the "elbow." 2. If consensus, authorize a transfer of $25,000 from the Annual Traffic and Transportation Project #10550-6547.
REPORT SUMMARY: As a part of the City's development of its Active Transportation Plan (ATP), the community and consulting engineers identified the Pebbly Beach Elbow as a priority project. Due to a high volume of pedestrians, narrow sidewalks and significant vehicle traffic the study identified pedestrian safety as a major concern through this corridor.
On May 7, 2024 the City Council heard a presentation from Robert Greenlaw, CIP Director, regarding enhancements at the elbow. Enhancements, implemented on May 9, 2024 included implementation of 6 traffic calming elements to help streamline pedestrian access, improve public safety and reduce congestion through the area, including:
Expanded the crosswalk at the intersection of Clarissa Avenue and Crescent Avenue; - Expanded the walkway in front of businesses along Crescent Avenue; - Eliminated four parking spaces in front of the Pancake Cottage; and - Added crosswalks from the walkway along Pebbly Beach Road to businesses.
The improvements were implemented to support traffic calming and improved multimodal safety.
After an initial three week trial period, City Staff, including the CIP Director and City Manager, met one-on-one with the businesses most directly affected by the traffic enhancements in the area - Catalina Island Golf Cart, Pancake Cottage, the Steamer Trunk, Island Threadz, and Catalina Island Conservancy.
The business feedback was overwhelmingly positive; however, some feedback was received regarding the placement of the crosswalk from the main walkway to the businesses on the other side of Crescent Avenue.
While the long term vision of the area includes repositioning the sidewalk through the shaded palapa seating area, City Staff are not able to replicate that improvement in the initial trial. After consideration of the feedback gathered by the stakeholders in the area, as well as observations of traffic flow, City Staff recommend the
City Council authorize the removal of the
palapa seating area for a not to exceed
sum of $25,000.
Proposed removal of the
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installation of a new
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greater use of the area as well as provide
an open space for further enhancements.
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including adding and/or modifying Gift chop
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signage, and modifying curb markings.
Pancake Cottag:
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Staff are continuing to engage the Crescent Ave
community to gather more feedback and
plan to make other changes with Catalina Island
coordination and input from stakeholders.
FISCAL IMPACTS: Funding budgeted in the annual traffic and transportation project fund #10550-6547.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Further improvements will not be implemented.
FOLLOW UP ACTION: Implement City Council direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS:
• None.