AVALON CITY COUNCIL MEETING
TUESDAY, MAY 6, 2025 — 5:00 PM
410 AVALON CANYON ROAD
AGENDA
In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office (310) 510-0220. Notification 48 hot.frs prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35.104 ADA Title II). All public records relating to an agenda item on this agenda are available for the public inspection at the time the records are distributed to all, or a majority of all, members of the City Council. Such records shall be available at City Hall located at 410 Avalon Canyon Rd.
For the public’s convenience, but not participation, the meeting can be viewed:
On local cable: Catalina Broadband Solutions channel 3
Streaming on Facebook Live: www.facebook.com/CityOfAvalonOfficial Streaming on YouTube: https://www.youtube.com/CityofAvalonCA
CALL TO ORDER I PLEDGE OF ALLEGIANCE I INVOCATION I ROLL CALL
PRESENTATIONS
1. Finance Director, Matthew Baker, will provide an overview of the Fiscal Year 2024-2025 Budget. (15 minutes)
ANNOUNCEMENTS I WRITTEN COMMUNICATIONS
DEPARTMENT HEAD REPORTS
CITY MANAGER REPORT I CITY ATTORNEY REPORT
COUNCILMEMBER REPORTSIREQUESTS I MAYOR REPORT
ORAL COMMUNICATION
Members of the public may address the City Council at this time. No action will be taken on nonagenda items at this meeting. Speakers should limit comments to two (2) minutes each.
CONSENT CALENDAR
1. City Council Minutes
Although the live recording is the official record of public meetings, minutes are prepared for the City Council’s approval.
Recommended Action
Approve minutes from April 15, 2025 regular City Council Meeting.
2. Warrants
Expenditures Submitted for Approval:
• US Bank General Account Warrants totaling $1,685,557.18. • One payroll totaling $ 253,582.49.
• Four electronic fund transfers totaling $190,201.13.
CITY COUNCIL AGENDA
MAY 6, 2025PAGE 2
Recommended Action
Approve total expenditures for April 7, 2025 through April25, 2025 totaling $2,129,340.80.
3. Cross Channel Wharfage Ordinance
This ordinance was introduced and all further readings were waved at the April 15, 2025 regular City Council meeting. The current costs of operating and improving the City’sHarbor Facilities exceeds the fees generated by the Harbor Use and Wharfage Fees. At the March 12, 2025 City Council Meeting, City Staff recommended extending the existing $0.50 cross channel wharfage fee which is scheduled to sunset on June 30, 2025.
Additionally, City Staff recommended increasing the cross channel wharfage rate by an additional $2.00 on cross channel carriers departing the Avalon Harbor area.
Recommended Action
Adopt an ordinance repealing and replacing chapter 10-2.402(a) of the Avalon Municipal Code, use fees for harbor cross channel passengers, and adoption of findings under theCalifornia Environmental Quality Act.
4. Final Parcel Map for Subdivision of 110 Chimes Tower Road (PC#2836) On May 17, 2023, the Avalon Planning Commission approved a tentative parcel map and coastal development permit for subdivision of the property at 110 Chimes Tower Road from one to two parcels (PC#2836). The project subdivides an existing 8,079 SF parcel into two new parcels. Parcel A is 5,773 SF and includes the existing single-familyresidence. Parcel B is 2,307 SF, inclusive of the vacant land on the west side of the property.
Recommended Action
Approve final Parcel Map No. 084192 for the subdivision of the existing parcel located at 110 Chimes Tower Road into two new parcels.
PUBLIC HEARING5. Conduct a Public Hearing and Adopt a Resolution Declaring Intent to Award Medical Cannabis Delivers’ Permit to Catalina Cannabis, LLC.
Pursuant to the Avalon Municipal Code (AMC) Section 5-20.070 and Resolution No. 18- 07, an application period for parties interested in the City of Avalon’s Medical Cannabis Delivery Business Permit opened January 24, 2025. The City of Avalon received one complete application by the stated deadline from Catalina Cannabis, LLC.
Recommended Action
1. Open Public Hearing. 2. Hear comments from the public and applicants. 3. Close public hearing. 4. Per the City Manager’s recommendation, adopt a resolution declaring intent to award Medical Cannabis Delivery permit to Catalina Cannabis, LLC.
GENERAL BUSINESS6. Circuit Contract Amendment for COAST Program In the Fiscal Year 2024-25 Budget, City Staff included $60,000 in the general fund to purchase a new GEM to add to the public transit fleet. In lieu of purchasing a new vehicle,
CITY COUNCIL AGENDA
MAY 6, 2025PAGE 3
City Staff propose leasing up to two GEM vehicles from Circuit for $1,800 a month for a total, not to exceed, annual sum of $50000.
Recommended Action
Authorize City Staff to negotiate and execute the First Amendment to the Professional Ser-vices Agreement between the City of Avalon and Circuit Transit, Inc. for an additional not-to-exceed annual sum of $50,000.
7. Change Order for Cultural Resources Consultation Agreement with Montrose Environmental Services
On April 17, 2025, Montrose provided City Staff with Change Order #1. This change order request expands Montrose’s monitoring time for the Five Corners Site ImprovementProject until May 2025. Initially, monitoring efforts were projected to continue from December 2024 through the end of March 2025. However, due to an expanded project schedule, and cultural findings within the project area, Montrose and City Staff see the need to expand the site monitoring through May 2025.
Recommended Action
Authorize the City Manager to execute a change order for the professional services agreement with Montrose Environmental Solutions, Inc., to continue to provide cultural resource consulting for the Five Corner Site Improvement Project, for an additional sum of $47,466 for a new total contract sum of $165,355.
8. Civic Center Housing Proiect Phase I Award
On December 17, 2024 City Council authorized the issuance of a Request for Proposal for the Civic Center Housing Project, a proposed complex located adjacent to City Hall.
On March 3, 2025 the RFP closed and City staff received a total three proposals.
Recommended Action
Authorize the City Manager to execute an agreement with US Offsite for the Civic Center Housing Project Phase 1 in an amount not-to-exceed $55,000.
9. Contract Award to International Consulting Services, Inc. for On-Call Consulting Services At this time, International Consulting Services, Inc. (ICS) works as a sub-consultant for ESG, Engineering, Inc (ESG). ICS performs high level project management support for the Workforce Housing and Cabrillo Mole Rehabilitation Phase II Projects as a subconsultant. By contracting directly with ICS, the City anticipates a significant cost savingsfrom the mark-up provided for their services when contracted through ESG.
Recommended Action
Authorize the City Manager to execute an agreement with International Consulting Services, Inc. to provide on-call project management services in an amount not-to-exceed$1 00,000 annually for an initial three-year term.
10. Approval of Professional Services Agreement with N2W Engineering to Prepare a Climate Change Plan
As part of its regulatory obligations under the NPDES municipal stormwater permit, the City of Avalon is required to implement planning measures addressing climate change
CITY COUNCIL AGENDA
MAY 6, 2025PAGE 3
impacts related to water quality, stormwater runoff, sea-level rise, and long-term environmental resilience.
Recommended ActionPer the City’s procurement policy, authorize the City Manager or designee, to execute an agreement with N2W Engineering to provide professional services for the developmentof a Climate Change Plan for the City of Avalon. The Climate Change Plan is an NPDES permit requirement.
ADJOURN
NOTICE OF POSTING
I, Devin Elise Hart, declare that the City Council Agenda for Tuesday, May 6, 2025 was posted on Friday, May 2, 2025 on the City’s website, www.cityofavalon.com/aqendacenter, and at City Hall, 410 Avalon Canyon Road.
1zi
Devin Elise Hart, Senior Management Analyst
CITY OF AVALON CITY COUNCIL
MEETING DATE: May 6, 2025 AGENDA ITEM: 1
ORIGINATING DEP: City Clerk CITY MANAGER: D$A.PREPARED BY: Gabrielle Morones, City Clerk SUBJECT: City Council Minutes
RECOMMENDED ACTION(S): Approve minutes from the April 15, 2025 regular City Council Meetings.
REPORT SUMMARY: Although the live recording is the official record of public meetings, minutes are prepared for the Council’s approval.
FISCAL IMPACTS: N/A.
GOAL ALIGNMENT: Not Aligned.CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A.
FOLLOW UP ACTION: File minutes in the City Clerk’s office.
ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.ATTACHMENTS:
April 15, 2025 regular City Council Meeting Minutes
AVALON CITY COUNCIL MEETING
TUESDAY, APRIL 15, 2025
MINUTES
CALL TO ORDER-5:00 p.m.
ROLL CALL-Present via Teleconference and In-Person: Councilmembers Lisa Lavelle, Michael PonOe, Mary Schickling and Yesenia De La Rosa. Also present: City ManagerDavid Maistros, City Attorney Scott Campbell and City Clerk Gabrielle Morones.
Absent: Mayor Anni Marshall.
PRESENTATIONS-Councilmember Schickling recused herself due to a conflict of interest on Presentation #1.
1. Southern CA Edison provided an update on utility service and Catalina Operations.
2. Finance Director, Matthew Baker, provided an overview of the Fiscal Year 2024- 2025 Budget.
WRITTEN COMMUNICATIONS-None.
COUNCILMEMBER REQUESTS-Consensus was reached for staff to draft a resolution in support of legal residents of the United States to be afforded their constitutional right to due process when facing removal proceedings based on alleged criminal activity.
CONSENT CALENDAR-There were two items on the Consent Calendar. Motion to approve Items #1-#2 made Michael Ponce, seconded by Mary Schickling. (4 Ayes-De La Rosa, Lavelle, Ponce and Schickling; 1 Absent-Marshall)
1. City Council Minutes
Approved minutes from the March 18, 2025 and April 1, 2025 regular City Council Meetings.
2. Warrants
Approved US Bank General Account Warrants totaling $842,179.68, one payroll totaling $259,253.69, four electronic fund transfers totaling $1 32,572.85 for a total expenditure of $1,234,006.22 for March 24, 2025 through April 4, 2025.
GENERAL BUSINESS
3. On-Call Enqineerinci Services Contract
1. Made the affirmative finding that the City will not gain a competitive advantage by bidding and can contract work more economically or efficiently pursuant to Avalon Municipal Code Section 3-4.111(c), and 2. Awarded a professional
CITY COUNCIL MINUTES
APRIL 15, 2025
PAGE 2
services contract for on-call engineering for an amount not-to-exceed an annualcumulative total for all services of $800,000 to ESG Engineering, Inc. for a threeyear term.
Motion to approve made by Michael Ponce, seconded by Mary Schickling.(4 Ayes-De La Rosa, Lavelle, Ponce and Schickling; 1 Absent-Marshall)
4. Cross Channel Wharfage Ordinance
Introduced and waived all further readings of an ordinance repealing and replacing chapter 10-2.402(a) of the Avalon Municipal Code, use fees for harbor cross channel passengers, and adoption of findings under the California Environmental Quality Act.
Motion to approve made by Michael Ponce, seconded by Mary Schickling.(4 Ayes-De La Rosa, Lavelle, Ponce and Schickling; I Absent-Marshall)
5. First Reading of an Ordinance Establishing Rules and Regulations for Use of Avalon Beaches and Parks
Introduced and waived all further readings of an Ordinance establishing Chapter10-8 and 10-9 of the Avalon Municipal Code setting forth rules and regulations for use of Avalon beaches and parks.
Motion to approve made by Michael Ponce, seconded by Yesenia De La Rosa. (4 Ayes-De La Rosa, Lavelle, Ponce and Schickling; 1 Absent-Marshall) Mayor Marshall adjourned the meeting at 6:34 p.m.I, Gabrielle Morones, City Clerk, do hereby certify that the DVD videotape of the regular City Council Meeting on April 15, 2025, is the official record of the Council Meeting and is on file and maintained in City Hall.
Gabrielle Morones, City Clerk
CITY OF AVALON CITY COUNCIL
MEETING DATE: May 6, 2025 AGENDA ITEM: ‘2—
ORIGINATING DEP: Finance CITY MANAGER: ‘CL
PREPARED BY: Matthew Baker, Finance Director
SUBJECT: Warrants
RECOMMENDED ACTION(S): Approve total expenditLires for April 7, 2025 through April 25, 2025 totaling $2,129,340.80.
REPORT SUMMARY: These disbursements through April 25th are comprised of warrants from the US Bank General Account totaling $1,65,557.18, one payroll totaling $253,582.49, and other electronic fund transfers totaling $190,201.13.
ITEM DESCRIPTION AMOUNT DATE
GF US BANK WARRANTS CK# 39788 25,000.00 04/09/25
GE US BANK WARRANTS CK# 39789 - 39867 578,031.99 04/11/25 GF US BANK WARRANTS CK# 39868 - 39869 8,942.64 04/21/25GE US BANK WARRANTS CK# 39870 - 39941 1,073,582.55 04/25/25 PAYROLL 253,582.49 04/18/25
EFT -CALPERS RETIREMENT 45,807.84 04/08/25EFT -CALPERS RETIREMENT 46,420.80 04/16/25 EFT -CALPERS RETIREMENT 46,614.84 04/21/25EFT -CALPERS RETIREMENT 46,227.94 04/21/25 EFT - HARBOR/REC CREDIT CARD AND BANK SERVICE FEES 5,12971 04/25/25 TOTAL DISBURSEMENTS $ 2,129,340.80
GOAL ALIGNMENT: Ongoing meeting of City obligations.
FISCAL IMPACTS: There are sufficient funds available, and the expenditures are included in the FY24-25 Budget.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A
FOLLOW UP ACTION: N/A
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS: Audit Certificate, Warrant Lists, US Bank Credit Card Detail
CITY OF AVALON
APRIL 7, 2025 - APRIL 25, 2025 DISBURSEMENTS
May 6, 2025
ITEM DESCRIPTION AMOUNT DATE
GF US BANK WARRANTS CKU 39788 25000.00 04/09/25
GE US BANK WARRANTS CK# 39789- 39867 578,031.99 04/11/25 GE US BANK WARRANTS CR8 39868- 39869 8,942.64 04/21/25GF US BANK WARRANTS CK# 39870- 39941 1073,582.SS 04/25/25 PAYROLL 253,582.49 04/18/25
EFT- CALPERS RETIREMENT 45,807.84 04/08/25
EFT- CALPERS RETIREMENT 46,42080 04/16/25
EFT - CALPERS RETIREMENT 46,614.84 04/21/25
EFT- CALPERS RETIREMENT 46,27.94 04/21/25
EFT - HARBOR/REC CREDIT CARD AND BANK SERVICE FEES 5,129.71 04/25/25 TOTAL DISBURSEMENTS $ 2,129,340.80
CERTJFJCATE
IN ACCORDANCE WITH SECTION 32702
OF THE GOVERNMENT CODE, I CERTIFY
THAT THE ABOVE DEMANDS ARE ACCURATEAND THAT FUNDS ARE AVAILABLE FOR PAYMENT.
APPROVED AND AUDITED THIS
6TH DAY OF MAY 202S I CERTIFY UNDER PENALTY OF PERJURY
TI-IAT THE FOREGOING IS TRUE ANDCORRECT.
AUDIT COMMITtEE -MICHAEL PONCE EXECUTED THIS 6TH DAY OF MAY 2025 AUDIT COMMITtEE - MARY SCHICKLING FINANCE DIRECTOR - MATtHEW BAKER
CITY OF AVALON
WARRANT DISBURSEMENTS
May 6, 2025
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION
39788 4/9/2025 25,000.00 DAVIS FIRE PROTECTION CIP: SALWATER HYDRANT $ 25,000.00
CITY OF AVALON
WARRANT DISBURSEMENTS
May 6, 2025
(7,731.20) CIRCUIT TRANSIT, INC.
776.26 COOK, AMANDA
400.00 COUNTY OF LOS ANGELES dO LA RICS
13,650.00 FIFTH ASSET, INC.
8,479.91 DELL MARKETING L.P.
494.0.0 DEWEY PEST CONTROL559.68 DION & SONS MARINE FUELS INC 46,266.45 EDISON
505.67 EDISON
497.53 EDISON
42,165.35 ESG
(42,165.35) ESG
DESCRIPTION
FUEL: ALL DEPARTMENTS
SUPPLIES: HARBOR MAINTENANCE
SUPPLIES: FIRE
REFUND HARBOR FEES
SUPPLIES: ALL DEPARTMENTSCOMMUNICATIONS: ALL DEPARTMENTSSERVICE: HARBOR FREIGHT: ALL DEPARTMENTS
SERVICE: HARBOR
REIMBURSEMENT 0/P COSTS
SUPPLIES: ALL DEPARTMENTS
INTERNET: ALL DEPARTMENTS
SERVICE: ALL DEPARTMENTSSUBSIDY: 03/2025
CONTRACT SERVICES: FALCONRY
RENT: 04/2025
ADVERTISING: ADMINISTRATIONSERVICE: ADMINISTRATION
CONTACT SERVICES: 03/2025
FAREBOX: 03/2025RETIREE INSURANCE: 03/2025 & 04/2025
SERVICE: FIRE 03/2025SERVICE: FINANCE
SUPPLIES: IT
SERVICE: ALL DEPARTMENTS
FUEL: HARBORUTILITIES: ALL DEPARTMENTS
UTILITIES: ADMINISTRATIONUTILITIES: ADMINISTRATION
SERVICE: PUBLIC WORKS
VOID CHECK
SERVICE: ITSERVICE: HARBOR
SUPPLIES: PUBLIC WORKSSUPPLIES: PUBLIC WORKSSUPPLIES: PUBLIC WORKS REIMBURSEMENT 0/P COSTS
SERVICE: FINANCE
SUPPLIES: PUBLIC WORKS
SERVICE: RECREATIONSUPPLIES: PUBLIC WORKS
SUPPLIES: PUBLIC WORKS
REFUND: CANNABIS FEE
SUPPLIES: PUBLIC WORKSSUPPLIES: CIP 203501
UNIFORMS: FIRE
SUPPLIES: FIRESUPPLIES: WELDING
FREIGHT: PUBLIC WORKS
SUPPLIES: PUBLIC WORKS
RETIREE INSURANCE: 01/2025 - 06/2025
SUPPLIES: VEHICLE MAINTENANCESERVICE: HARBORSERVICE: ADMINISTRATION CONTRACT SERVICES: 03/2025
MONTHLY MAINTENANCE: 03/2025REIMBURSEMENT 0/P COSTS
SUPPLIES: WWTP
REIMBURSEMENT 0/P COSTS
SERVICE: PUBLIC WORKS
1ST HALF 04/2025PERMIT FEES: FIRE
SOFTWARE LEASE: FINANCE
CONTRACT SERVICES: ADMINISTRATION
SERVICE: PUBLIC WORKS
SEE ATTACHED DETAIL
REFUND: AMBULANCE OVERPAYMENT
AMOUNT NAME
2,854.97 AAA OIL, INC
869.70
218.20
1,025.50
4,513.46
1,508.66
2,131.89
3,530.173,819.61
1,720.98
278.00
4,191.89
2,526.12
60,789.96
6,000.00
22,790.00
1,095.00
6.90 56,982.11
ACTION SALES & METAL CO.
AIR SOURCE INDUSTRIESALEGRIA, VALENTEAMAZON CAPITAL SERVICES, INC.
AT&T
AVALON BOAT STAND
AVALON FREIGHT SERVICES, LLC
AVALON MOORING & DIVING
BUTTE, JAMES
CATALINA BEVERAGE CO
CATALINA BROADBAND SOLUTIONSCATALINA BROADBAND SOLUTIONS
CATALINA EXPRESSCATALINA FALCONRY, LLCCATALINA ISLAND COMPANY
CATALINA ISLANDER
CI CCS/EAP
CIRCUIT TRANSIT, INC.
CHECKNUMBER
397893979039791
39792
39793
3979439795
397963979739798
39799
39800
39800
39801
398023980339804
39805
39806
39806
3980739808
3980939810
398113981239813
398133981439815
39815
398163981739818
398193982039821
3982239823
398243982539826
39827
39828
3982939830
39831
3983239833
398343983539836
398373983839839
3983939840
398413984239843
398443984539846
3984739848
39849
39850
DATE
ISSUED
04/11/202504/11/2025
04/11/202504/11/202504/11/2025
04/11/202S04111/2025
04/11/2025
04/11/202504/11/2025
04/11/202504/11/2025
04/11/2025
04/11/2025
04/11/202504/11/202504/11/2025
04/11/2025
04/11/2025
04/11/202504/11/2025
04/11/2025
04/11/202504/11/2025
04/11/202504/11/202504/11/2025
04/11/202504/11/202504/11/2025
04/11/2025
04/11/202504/11/202504/11/202S
04/11/202504/11/202504/11/2025
04/11/202504/11/2025
04/11/202504/11/202504/11/2025
04/11/2025
04/11/2025
04/11/202504/11/2025
04/11/202504/11/202504/11/2025
04/11/202504/11/202504/11/2025
04/11/202504/11/202504/11/2025
04/11/202504/11/2025
04/11/202504/11/2025
04/11/2025
04/11/202504/11/202504/11/2025
04/11/2025
04/11/2025
04/11/202504/11/2025
750.00
7,238.13
983.72
4,460.48
7,533.63
381.70
3,099.16
12,918.16
360.00
4,320.65
1,034.62
5,580.002,993.762,635.00
595.86
4,159.67
401.57
55.26 4,427.435,097.90
96.89 200.00
500.00
132,708.13
14,382.50
237.00
7,084.00
357.13
200.00
9,357.91
541.04
4,631.78
5,000.00
35.90 5,030.21
30.SS
ESPRY, INC.
JAG MARINE LLC
GLOBAL EQUIPMENT COMPANY
GRAI N G ER
HARRINGTON INDUSTRIAL PLASTICS LLCHART, DAVID
HDL COREN & CONE
HOME DEPOT CREDIT SERVICES
LUPO, KARLAINDUSTRIAL METAL SUPPLY COMPANYINDUSTRIAL TIRE SERVICE
JOHNSON, VICTORIAJORDAHL CONSTRUCTION
KEY CODE MEDIA, INC.KONA TEES SCREENPRINTING & EMBROID
L.N. CURTIS & SONSLINDE GAS & EQUIPMENT INC.ISLAND EXPRESS HELICOPTERS INC.
MCMASTER-CARR
MONTAGUE, STEVE
NAPA AUTO PARTS
NETMOORINGPARTNER ASSESSMENT CORPORATIONPERC WATER
PERC WATER
PETERS, BRYCEPOLYDYNE, INC.PONCE, PHILLIP
CATALINA ENTERTAINMENT, INC.SIRIA’S CLEANING SERVICE
SOUTH COAST AQMDSUPERION, LLC
TOWNSEND PUBLIC AFFAIRS, INC
UNDERGROUND SERVICE ALERT/SCCORPORATE PAYMENT SYSTEMS
VICKERS, JOSEPHINE
CITY OF AVALON
WARRANT DISBURSEMENTS
May 6, 2025
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION39851 04/11/2025 448.85 WALTERS WHOLESALE ELECTRIC CO SUPPLIES: CIP 180003 (FIVE CORNERS) 39852 04/11/2025 6,883.63 WESTRIDGE ENVIRONMENTAL GROUP SUPPLIES: WWTP39853 04/11/2025 1,230.00 WITTMAN ENTERPRISES, LLC SERVICE: FINANCE39854 04/11/2025 37,133.00 XYLEM DEWATERING SOLUTIONS, INC SERVICE: PUBLIC WORKS 39855 04/11/2025 720.00 ESG SERVICE: PUBLIC WORKS C1P180049 39856 04/11/2025 515.10 ESG SERVICE: PUBLIC WORKS CIP1B000S39857 04/11/2025 360.00 ESG SER’AICE: PUBLIC WORKS C1P205006 39858 04/11/2025 2,897.48 ESG SERVICE: PUBLIC WORKS C1P18000339859 04/11/2025 3,700.00 ESG SERVICE: PUBLIC WORKS CIP2OSO1S 39860 04/11/2025 4,817.00 ESG SERVICE: PUBLIC WORKS CIP20501739861 04/11/2025 180.00 ESG SERVICE: PUBLIC WORKS 39862 04/11/2025 10,505.36 ESG SERVICE: PUBLIC WORKS C1P20701139863 04/11/2025 5,831.00 ESG SERVICE: PUBLIC WORKS CIP1B000S 39864 04/11/2025 800.00 ESG SERVICE: PUBLIC WORKS CIP18000S39865 04/11/2025 8,717.08 ESG SERVICE: PUBLIC WORKS C1P20501439866 04/11/2025 360.00 ESG SERVICE: PUBLIC WORKS C1P205014 39867 04/11/2025 2,762.33 ESG SERVICE: PUBLIC WORKS CIP190001 $ 578,031.99
CITY OF AVALON
US BANK CREDIT CARD CHARGES PAID APRIL 11,2025
May 6, 2025
LAST NAME POST DATE AMTUSD VENDOR DESCRIPTION DEPARTMENT SCHMIDT 2/25/2025 40.7S CATALINA EXPRESS TRAVEL: BOAT HARBOR SCHMIDT 2/25/202S 42.75 CATALINA EXPRESS TRAVEL: BOAT HARBORSCHMIDT 2/25/2025 19.RS STEEL CUP CAFE LONG BEACH CA TRAVEL: MEAL HARBOR SCHMIDT 3/5/2025 70.47 VONS SUPPLIES: OFFICE HARBORSCHMIDT 3/6/2025 500.00 DATATEL COMMUNICATIONS: IT HARBOR SCHMIDT 3/7/2025 241.66 BLADE HG SUPPLIES HARBOR
SCHMIDT 3/10/2025 92.00 CATALINA EXPRESS TRAVEL: BOAT HARBORSCHMIDT 3/10/2025 2,145.03 EXPEDIA TRAINING: LODGING HARBOR SCHMIDT 3/11/2025 19.00 SENOHUB OPERATION COSTS: IT HARBORSCHMIDT 3/14/2025 44.03 VONS SUPPLIES HARBOR SCHMIDT 3/17/2025 40.7S CATALINA EXPRESS TRAVEL: BOAT HARBORSCHMIDT 3/17/2025 1,773.90 EXPEDIA TRAINING: LODGING HARBOR 5,030.21 CHECK NUMBER 39649
CITY OF AVALON
WARRANT DISBURSEMENTS
May 6, 2025
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION
39868 4/21/2025 6,034.30 CREATIVE SIGN, INC. SUPPLIES: VEHICLES 39869 4/21/2025 2,908.34 THE HILLER COMPANIES, LLC SERVICE: ALL DEPARTMENTS $ 8,942.64
CITY OF AVALON
WARRANT DISBURSEMENTS
May 6, 2025
AMOUNT NAME
CHECK DATENUMBER ISSUED DESCRIPTION39870 04/25/2025 11,880.00 4LEAF, INC. SERVICE: PLANNING39871 04/25/2025 88.55 ALBERTSON COMPANIES SUPPLIES: ADMINISTARTION 39872 04/25/2025 2,550.00 ALL-AMERICAN LEADERSHIP, LLC. FIRE: TRAINING39873 04/25/2025 - AMAZON CAPITAL SERVICES, INC. VOID MULTI STUD CHECK39874 04/25/2025 7,403.66 AMAZON CAPITAL SERVICES, INC. SUPPLIES: ALL DEPARTMENTS39875 04/25/2025 2,400.00 AMERGENTTECHS, INC SERVICE: HARBOR39876 04/25/2025 1,875.35 ANIXTER, INC. SUPPLIES: HARBOR39877 04/25/2025 1,019.50 ASAP DRUG SOLUTIONS, INC. EMPLOYEE: SCREENING 39878 04/25/2025 187,745.79 CR&R INCORPORATED CONTRACT SERVICES: 03/202539879 04/25/2025 5,970.00 AVALON FREIGHT SERVICES, LLC FREIGHT: ALL DEPARTMENTS39880 04/25/2025 1,038.00 AVALON MOORING & DIVING SERVICE: HARBOR39881 04/25/2025 24,083.33 AVALON SHOREBOAT SERVICE CORP. CONTRACT SERVICE: 03/202539882 04/25/2025 342.77 BARRAGAN, iOSE REIMBURSMENT 0/P COSTS39883 04/25/2025 29,350.88 BASIN MARINE SERVICE: HARBOR 39884 04/25/2025 29,478.10 BEST, BEST& KRIEGER, LLP LEGAL FEES: 03/202539885 04/25/2025 2,445.35 BEYOND SOFTWARE SOLUTIONS CONTRACT SERVICES: IT39886 04/25/202S 93.62 BOYD, RAY REIMBURSMENT 0/P COSTS39887 04/25/2025 1,361.86 CATALINA BEVERAGE CO SUPPLIES: ALL DEPARTMENTS39888 04/25/2025 49.95 CATALINA BROADBAND SOLUTIONS SERVICE: PUBLIC WORKS 39889 04/25/2025 137,500.00 CATALINA CHAMBER OF COMMERCE TOT: 05/202539890 04/25/2025 300.00 CATALINA ISLAND JANITORIAL SERVICE: ALL DEPTARTMENTS39891 04/25/2025 494.00 CATALINA ISLAND MEDICAL CENTER EE SCREENING: ADMINISTRATOIN39892 04/25/2025 111.00 CATALINA ISLANDER ADVERTISING: PLANNING39893 04/25/202S 159.49 CATALINA YAMAHA SUPPLIES: GARAGE39894 04/25/202S 276.95 CDW GOVERNMENT SUPPLIES: IT39895 04/25/2025 3,656.70 CO. OF LOS ANGELES SHERIFF’S DEPT. WATERFRONT PATROL: 02/202539895 04/25/2025 171,462.87 CO. OF LOS ANGELES SHERIFF’S DEPT. RESIDENT DEPUTY: 03/2025 39896 04/25/2025 927.00 CONEY ISLAND WEST SENIOR MEALS: 01/2025 - 03/202539897 04/25/2025 899.38 COUNTY OF LA INTERNAL SERVICES DEPT SERVICE: IT39898 04/25/2025 1,060.92 DAPEER, ROSENBLIT & LITVAK,LLP SERVICE: VEHICLES39899 04/25/2025 24,355.21 DELL MARKETING L.P. SUPPLIES: IT39900 04/25/202S 348.00 DEWEY PEST CONTROL SERVICE: ALL DEPTARTMENTS39901 04/25/2025 1,98997 DION & SONS MARINE FUELS INC FUEL: HARBOR39902 04/25/2025 136.38 EDISON UTILITIES: ALL DEPARTMENT39903 04/25/2025 348.01 EDISON UTILITIES: ALL DEPARTMENT 39904 04/25/2025 206.52 EDISON UTILITIES: ALL DEPARTMENT39905 04/25/2025 30,000.00 PLAYCORE WISCONSIN, INC. SERVICE: RECREATION39906 04/25/202S 1,727.03 GANAHL LUMBER COMPANY SUPPLIES: PUBLIC WORKS39907 04/25/2025 18,034.91 GEO-LOGIC ASSOCIATES, LLC. PBL EXPANSION CIP39908 04/25/2025 406.76 GLOBAL EQUIPMENT COMPANY SUPPLIES: PUBLIC WORKS39909 04/25/2025 18,250.00 GREAT WESTERN INSTALLATIONS, INC SERIVCE: RECREATION39910 04/25/2025 3,099.16 HINDERLITER, DE LLAMAS & ASSOCIATES SERVICE: FINANCE39911 04/25/2025 547.75 INDUSTRIAL TIRE SERVICE SUPPLIES: VEHICLE MAINTENANCE 39912 04/25/2025 1,628.94 LINDE GAS & EQUIPMENT INC. SUPPLIES: WELDING39913 04/25/2025 710.15 MCDONALD, AUDRA RETIREE INSURANCE: 05/202539914 04/25/2025 435.71 MCMASTER-CARR SUPPLIES: PUBLIC WORKS39915 04/25/2025 344.10 MM INTERNET, INC. SERVICE: IT39916 04/25/202S 17,263.00 MONTROSE ENVIRONMENTAL SOLUTIONS SERVICE: CIP 18000339917 04/25/2025 211.72 MRCSMARTTECHNOLOGYSOLUTIONS SUPPLIES: ADMINISTRATION39918 04/25/2025 2,869.78 NAPA AUTO PARTS SUPPLIES:VEHICLE MAINTENANCE39919 04/25/2025 270.24 PEGUERO, CILVIANO REIMOURSMENT 0/P COSTS39920 04/2S/202S 133,725.01 PERC WATER CONTRACT SERVICES: 11/202439920 04/2S/202S 18,629.96 PERC WATER MONTHLY MAINTENANCE: 11/2024 39921 04/2S/202S 1,533.12 POINDEXTER, JAMES RETIREE INSURANCE: 01/2025 - 04/202539922 04/25/2025 1,379.91 QUILL CORP SUPPLIES: ALL DEPARTMENTS39923 04/2S/202S 2,661.91 RICOH USA, INC. COPIER LEASE: PLANNING39924 04/2S/2025 2,994.58 HERTEL SALDANA, GABRIEL L SERVICE: HARBOR39925 04/25/2025 150.00 SCHMIDT, KEVIN SUNGLASSES PER MOU IREPLACMENT CHECK)39926 04/25/2025 9,357.91 SIRIA’S CLEANING SERVICE 2ND HALF 04/202539927 04/25/2025 23,400.00 SOTO, FRANCISCO SERVICE: FIRE CIP 25451039928 04/25/2025 707.00 SOUTH COAST AQMD PERMIT FEE: WWTP39929 04/25/2025 541.04 SOUTH COAST AQMD PERMIT FEE: WWTP39930 04/25/2025 165.96 SOUTH COAST AQMD PERMIT FEE: WWTP39931 04/2S/202S 800.00 SOUTHERN CA HOUSING RIGHTS CENTER SERVICE: ADMINISTRATION39932 04/25/2025 11,709.61 SOUTHWEST MARINE RESOURCE, INC. SERVICE: HARBOR39933 04/25/2025 269.85 STERICYCLE, INC SERVICE: FIRE39934 04/25/2025 5,000.00 TOWNSEND PUBLIC AFFAIRS, INC CONTRACT SERVICES: ADMINISTRATION
CITY OF AVALON
WARRANT DISBURSEMENTS
May 6, 2025
CHECK DATENUMBER ISSUED AMOUNT39935 04/25/2025 - 39936 04/25/2025 15,707.16 39937 04/25/2025 18,750.0039938 04/25/2025 3,157.7039939 04/2S/2025 65,000.00 39940 04/25/2025 6,883.6339941 04/25/2025 1,849.84
$ 1,073,582.55
CORPORATE PAYMENT SYSTEMSCORPORATE PAYMENT SYSTEMS
VEGA, EDMUNDOVERIZON WIRELESSWEST COAST ARBORISTS, INCWESTRIDGE ENVIRONMENTAL GROUPXEROX CORPORATION
DESCRIPTION
VOID MULTI STUB CHECKSEE ATTACHED DETAIL
CONTRACT SERVICES: 04/2025
COMMUNICATIONS: ALL DEPARTMENTSSERVICE: PUBLIC WORKSUPPLIES: WWTPCOPIER LEASE: ADMINISTRATION NAME
Cliv OF AVALON
US BANK CREDIT CARD CHARGES PAID APRIL 25, 2025
May 6, 2025
BAKER
BAKER
BAKERBAKERBAKERBAKERBAKER
CCISN EROS
CCISN EROSCCISN EROSCCISN EROSCCISNEROS
CCISN EROSCCISNEROS
D.E. HART
D.E. HARTD.E. HARTDAVID HART
DAVID HARTDAVID HARTDAVID HARTDAVID HARTDAVID HART
DAVID HARTDAVID HARTDAVID HARTDAVID HARTDAVID HARTDAVID HARTDAVID HART
DAVID HART
FRANCISFRANCIS
FRANCISFRANCISFRANCIS
MAISTROSM. DAILYM. DAILYM. DAILY
M. DAILYM. DAILYM. DAILYMEFFERT
MEFFERTMEFFERTMJALEGRIAMJALEGRIAMJALEGRIAMJALEGRIAMJALEGRIAMJALEGRIAMJALEGRIAMJALEGRIAMJALEGRIA
MJALEGRIAMJALEGRIA
MJALEGRIA
MJALEGRIA
MJALEGRIAMJALEGRIA
S CAMPBELL
730,00 CMTA
87.95 THE iF. COOKE, COMPANY
3,54000 STATE WATER BOARD
97,35 OPC STATE WB FEE
30447 ZOOM.COM
20.34 CHETS HARDWARE
150.00 CSMFO141.38 EXPEDIA139.91 EXPEDIA
(130.91) EXPEDIA(132.38) EXPEDIA
(9.00) EXPEDIA(9.00) EXPEDIA
100.05 VONS
422.40 SHAREFILE LLC
82.95 CYBERLINK
15.00 QUICK EISGN LLC
184.00 CATALINA EXPRESS
43.37 VONS
151,14 VONS
279.61 CROWN AWARDS INC
50.00 CPRS SACRAMENTO
600.00 CPRS SACRAMENTO
1,284.27 SACX - LDG -HH
1,284.27 SACX - LOG -HH
197.99 ON DECK SPORTS
706.11 24 HOUR WRIST BANDS
54.95 VONS
13.98 VONS
9.40 AVALON LAUNDRY4.60 CATALINA ISLAND REW HOUSE
(467.85) CATALINA CANYON INN(467.85) CATALINA CANYON INN 159.50 STICKER MULE
457,85 CATALINA CANYON INN467.8S CATALINA CANYON INN
24,51 CAFE AMERICANO
(399.00) GETJOAN.CDM
120.00 DUO.COM
13.98 GETJOAN.CDM
175,50 DOMDTZ INC
1,875.07 DELL HIGHER EDUC
25,00 CLOUDFLARE
154.06 FORD CARUSO FOR LINCOLN
180.00 CATALINA EXPRESS
27.57 HARBOR FREIGHT TOOLS
2.99 APPLE COM
347.50 CATALINA EXPRESS
14.32 EL POLLO LOCO
92.00 CATALINA EXPRESS
227.83 GOAL ZERO
80.00 MAVERICK HELICOPTERS
280.00 CATALINA EXPRESS
42.63 TACOS LOS CHOLOS ANAHEIM
1,047.66 CATALINA ISLAND VACATION RENTALS
84.00 HOTEL METROPOLE
225.00 NFPA NATL FIRE PROTECT467.35 INT’L CODE COUNCIL INC
59.34 LOBSTER TRAP
176.19 NFPA NATL FIRE PROTECT
(226.04) CATALINA ISLAND VACATION RENTALS
14,99 CANVA
$ 15,707.16 CHECK NUMBER 39935 & 39936
DESCRIPTION
TRAINING: CONFERENCE
SUPPLIES: DOG TAGS
ANNUAL PERMIT FEE: STORM WATER CIPIXXXRANNUAL PERMIT FEE: STORM WATER CIF1800R SUBSCRIPTION: IT
SUPPLIES: PUBLIC WORKSSERVICE: PROFESSIONALTRAINING: LODGINGTRAINING: LODGING
CREDITCREDITCREDITCREDIT
SUPPLIES: TRAINING
OPERATION COSTS: IT
OPERATION COSTS: ITOPERATION COSTS: ITTRAVEL: BOATSUPPLIES: SPECIAL EVENTS (EASTER)SUPPLIES: SENIOR PROGRAMSUPPLIES: YOUTH SPORTSMEMBERSHIP AND DUESMEMBERSHIP AND DUES TRAINING: LODGINGTRAINING: LODGINGSUPPLIES: PARK FACILITIES (IMF)SUPPLIES: 4TH OF JULY PROGRAMSUPPLIES: SPECIAL EVENTS (SPORTS COURT)SUPPLIES: SPECIAL EVENTS (SPORTS COURT)SUPPLIES: CLEANINGSUPPLIES: SPECIAL EVENT
CREDITCREDIT
SUPPLIES: TRAFFIC SAFETYOPERATION COSTS: ITOPERATION COSTS: IT TRAVEL: MEALCREDITOPERATION COSTS: ITCREDITOPERATION COSTS: ITOPERATION COSTS: ITOPERATION COSTS: ITSUPPLIES: VEHICLE MAINTENANCE TRAVEL: BOATSUPPLIESOPERATION COSTS: ITTRAVEL: BOATTRAINING: MEALTRAVEL: BOATSUPPLIES: OFFICETRAVEL: HELICOPTERTRAVEL: BOAT TRAVEL: MEAL
LODGING: SALTWATER CAP IMPROVEMENTLODGING: TRAINING
SUPPLIES: OFFICE
SUPPLIES: OFFICE
MEAL: TRAINING
SUPPLIES: OFFICECREDITOPERATION COSTS: IT
DEPARTMENTFINANCEFINANCE
FINANCEFINANCEFINANCEFINANCEFINANCEFIRE
FIREFIREFIRE
FIREFIRE
FIRE
ADMINISTRATIONADMINISTRATIONADMINISTRATION
RECREATIONRECREATIONRECREATIONRECREATIONRECREATIONRECREATIONRECREATIONRECREATIONRECREATION
RECREATION
RECREATIONRECREATIONRECREATIONRECREATION
ADMINISTRATIONAOMINISTRATION
ADMINISTRATION
ADMINISTRATIONADMINISTRATIONADMINISTRATIONADMINISTRATIONADMINISTRATIONADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
FIREFIRE
FIRE
FIREFIREFIREFIREFIREFIREFIREFIREFIREFIREFIREFIREFIRE
FIREFIRE
ADMINISTRATION
LAST NAME POST DATE AMTUSD VENDOR
3/18/2025 $3/20/2025 S
3/24/202S $3/24/202S $
4/4/2025 $
4/7/2025 $
4/15/2025 $
3/11/2025 $3/11/2025 $3/17/2025 $3/17/202S $3/17/2025 $3/17/2025 $ 4/10/2025 $3/20/2025 $
4/2/2025 $
4/15/2025 $3/19/2025 $3/19/2025 $3/19/2O2S $3/19/2025 $3/20/202S $3/20/2025 $ 3/24/202S $3/24/2025 S3/24/2025 $3/27/2025 $3/31/202S $3/31/202S $3/31/202S $ 4/9/2025 $
3/20/202S $3/20/2025 $3/27/2025 S
4/7/2025 S4/7/2025 $4/9/2025 $
3/27/2025 $3/31/2025 $3/31/2025 $
4/2/202S $4/2/2025 $
4/21/2025 $
4/7/202S $
4/OO/202S $4/1S/202S S3/24/2025 $3/25/2025 $3/28/2025 $ 4/1/2025 $4/0/2025 $4/3/2025 $4/4/2025 $4/7/2025 $4/8/2025 $4/8/2025 $ 4/10/202S $4/10/2025 $4/10/2025 $4/14/2025 $4/15/202S $4/14/2025 $
CITY OF AVALON CITY COUNCIL
MEETING DATE: May 6, 2025 AGENDA ITEM: ________ ORIGINATING DEP: Finance CITY MANAGER: ________ PREPARED BY: Matthew Baker, Finance Director SUBJECT: Cross Channel Wharfage Ordinance
RECOMMENDED ACTION(S): Adopt an ordinance repealing and replacing chapter 10-
2.402(a) of the Avalon Municipal Code, use fees for harbor cross channel passengers, andadoption of findings under the California Environmental Quality Act.
REPORT SUMMARY: This ordinance was introduced, and all further readings were waived at the April 15, 2025 regular City Council Meeting.
The current costs of operating the City’s Harbor Facilities and scheduled upgrades of those facilities exceed the fees generated by the Harbor Use and Wharfage Fees. At the March 12, 2025 City Council Meeting, City Staff recommended extending the existing $0.50 crosschannel wharfage fee which is scheduled to sunset on June 30, 2025. Additionally, City Staff recommended increasing the cross channel wharfage rate by an additional $2.00 on cross channel carriers departing the Avalon Harbor area, from $3.00 to $5.00. City Staff prepared ananalysis of its operations to determine the per passenger cross channel wharfage fee that would reimburse the City’s Harbor Fund on a cost-based and proportional basis. The proposed fee increases are required to adequately fund the cross channel passenger’s share of operations and planned capital outlays in the harbor as outlined in the analysis, which has been included as an attachment to this report.
The proposed application of the fee on departures only is to balance the current $2.00 Measure H special tax assessed on arrivals and would result in a total cost imposed by the City of $10.00 round-trip ($8.00 for Cross Channel Wharfage and $2.00 Measure H Special Tax). When the Measure H Special Tax ceases to be imposed, the City could reduce or modify the fees increased herein, if the fiscal situation merits such a reduction.
The proposed $2.00 increase would generate an additional $1 .30 million in new cross-channel wharfage revenues dedicated to fund capital projects. Based on prior discussions with cross channel operators, City Staff proposes implementing the wharfage increase effectiveSeptember 2, 2025 to provide operators with adequate notice in consideration for existingadvertisements and bookings under the current rate.
Effective thirty (30) days after the adoption of the ordinance, City Staff is proposing to charge all boats, ships, vessels, airplanes or other transportation facilities carrying passengers for hireor charter, whether operating under the authority of the California Public Utilities Commission or not, which land, discharge, load, or embark passengers on, to, or from such City harbor facilities, $3.00 for each passenger so landed, discharged, loaded or embarked. The effect of this would be to extend to $50 fee scheduled to end on June 30, 2025.
Effective September 2, 2025, City Staff is proposing to charge all boats, ships, vessels, airplanes or other transportation facilities carrying passengers for hire or charter, whetheroperating under the authority of the California Public Utilities Commission or not, which land, discharge, load, or embark passengers on, to, or from such City harbor facilities, $3.00 for each passenger so landed, discharged, and $5.00 for each passenger so loaded or embarked.
City Staff further recommends conducting a review of use rates on a periodic basis to ensure the Harbor Fund is reimbursed by its users on a cost-based and proportional basis.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The Avalon MunicipalCode will not be amended and the cross channel wharfage will remain $3.00 per passenger until June 30, 2025 and be reduced by $0.50 per passenger beginning July 1, 2025. City would not have sufficient revenues in the Harbor Fund to fund planned capital outlays and Harbor operations, including the second phase of the Cabrillo Mole Ferry Terminal Rehabilitation Project.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS: Ordinance; Cross Channel Wharfage Rate Analysis Memorandum dated March 26, 2025
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AVALON REPEALING AND REPLACING CHAPTER 10-2.402(a) OF THE AVALON MUNICIPAL CODE, USE FEES FOR
HARBOR CROSS CHANNEL PASSENGERS, AND ADOPTION OF FINDINGS UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of Avalon (the ‘City”) funds a portion of the costs for operating and maintaining the harbor and harbor facilities on through use fees imposed upon passengers who leave orreturn to the City through the City’s harbor facilities; and WHEREAS, currently, the costs ofoperating and maintaining the harbor and harbor facilities exceed the revenues generated by these fees; and
WHEREAS, certain capital projects need to be undertaken to properly maintain these harbor facilities; and
WHEREAS, all revenues collected in the Harbor Fund, including wharfage fees, are used solely for harbor operating and capital expenditures to ensure the continued safety and enjoyment of the harbor; and WHEREAS, in December 2018, the City Council amended the Avalon Municipal Code Section 10-
2.402(a) to increase wharfage fees on cross channel passengers to three dollars ($3.00) for each passenger who landed, discharged, loaded or embarked on or after March 1, 201 9 until February 28, 2021: and WHEREAS, in October 2020, the City Council amended the Avalon Municipal Code Section 10-
2.402(a) to extend the above increase in wharfage fees on cross channel passengers until June 30, 2025; and WHEREAS, the City desires to increase the wharfge fees on cross channel arrivals to recoup more of the costs of operating and maintaining the harbor and harbor facilities on a cost-based and proportional basis.
WHEREAS, cross channel passengers for purposes ofthis Ordinance are those who land, discharge, load or embark on, to or from the City’s harbor facilities, and excludes cruise ship passengers or certain other peopleas specifically defined in the Municipal Code; and
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AVALON DOES ORDAIN AS FOLLOWS:
Section 1. Incorporation ofRecitals. The above recitals are true and correct and are incorporated herein by this reference.
Section 2. Section 10-2.402, subdivision (a), is repealed and replaced to read as follows:
Except as otherwise specifically provided in this article, for all boats. ships, vessels, airplanes, or other transportation facilities carrying passengers for hire or charter, whether operating under the authority ofthe California Public Utilities Commission or not, which land. discharge, load, or embark passengers on, A-i
to, or from such harbor facilities, $3.00 for each passenger so landed, discharged, loaded or embarked.
Commencing on September 2, 2025, the fees shall be as follows:
(1) Three dollars ($3.00) for each passenger so landed or discharged; and(2) Five dollars ($5.00) for each passenger so loaded or embarked.
Section 3. The City Council hereby finds that the fees shall be used for covering the operating expenses ofthe harbor, to purchase supplies, equipment, and materials for the harbor and harbor facilities, to meet theCity’s financial reserve needs and requirements, and to obtain funds necessary for capital projects in order to maintain services within the harbor. The City Council further finds that such fees are necessary andreasonable to fund the administration, operation, maintenance, and improvements ofthe harbor and harborfacilities. Based on these findings, the City Council hereby determines that this Ordinance is exempt from the requirements of CEQA pursuant to California Public Resources Code section 21 080(b)(8) and State CEQA Guidelines section 15273(a).
Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance or the application thereof to any entity, person or circumstance is held for any reason to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications ofthis Ordinance which can be given effect without the invalid provision or application, and to this end the provisions ofthis Ordinanceare severable. The City Council of the City of Avalon hereby declare that they would have adopted thisOrdinance and each section, sentence, clause or phrase thereof, irrespective ofthe fact that any one or more section, subsections, sentences, clauses, or phrases be declared invalid or unconstitutional.Section 5. The City Council of the City of Avalon shall certify the passage and adoption of this ordinance and shall cause the same to be published and/or posted in the manner required by law.
INTRODUCED at a regular meeting of the City Council of the City of Avalon on the 5 day of April 2025, by the following vote:AYES:
NAYS:
ABSENT:ABSTAIN:
A-2
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Avalon on this 6111 day of May 2025, by the following vote.
AYES:
NAYS:
ABSENT:
ABSTAIN:
Ann H. Marshall, Mayor
Attest:
Gabrielle Morones. City Clerk
APPROVED AS TO FORM:
Scott Campbell
Best Best & Krieger, LLP
A-3
CITY OF AVALON MEMORANDUM
File
FROM: Matthew Baker, Finance Director
SUBJECT: Cross Channel Wharfage Rate Analysis
DATE: March 26, 2025
Summary: The current cross channel wharfage rate of $6.00 per passenger round-trip issufficient to cover the proportional share of operating costs; however, cross channelshould be increased be increased by up to $3.25 per passenger, rounding to the nearest $0.25, to cover the proportional share of capital expenditures based on the current capital budget.
Background: The Harbor Fund is an enterprise fund and the costs associated with harbor operations and the maintenance of harbor infrastructure should be recouped through various charges on users of harbor facilities. The cost to operate the harbor increases annually and revenues need to grow to cover these increased costs. The majority of harbor revenues are collected from wharfage fees which are charged to cross-channel and cruise ship operators on a per passenger basis. Unlike other harbor use fees that are assessedas a percentage of the operator’s gross receipts or are subject to annual increases through the miscellaneous fee schedule (e.g. nightly mooring rates), wharfage fees have not been scheduled to increase annually in recent years, requiring annual increases in the numberof passengers in order to grow the revenues necessary to recoup the annual increased operating costs.On December 4, 2018, the City Council amended the Avalon Municipal Code increasing the cross channel wharfage by $0.50 in each direction ($1.00 round trip) with the new revenues dedicated exclusively to capital improvements in the harbor. Prior to March 1, 2019, the City had assessed a $2.50 per passenger charge ($5.00 round trip) with 75% of wharfage revenues collected to fund harbor operations and 25% to fund capital improvements. The increase was initially scheduled to sunset in February 2021 and was subsequently extended through June 30, 2025. The increase has raised $3.58 million inadditional harbor revenues since its inception through December 31, 2024.
The revenue increase was initially required to fund the local match for the first phase of the Cabrillo Mole Ferry Terminal rehabilitation estimated at a cost of $2.65 million at the time the rate increase was adopted. The first phase was completed in the fiscal year ended June 30, 2021 for a total project cost of $5.11 million ($2.71 net of grants received). Other projects identified in the initial staff report to support the rate increase include the second phase of the Cabrillo Mole Ferry Terminal rehabilitation with project spending to date of $627 thousand, Green Pier repairs of $463 thousand, and the pump-out facility for $399 thousand.
TO:
The Harbor Fund uses three different sub-funds to account for harbor activity. Fund 103 is utilized to track expenditures related to operations, including Harbor Patrol, contracted lifeguard services, shoreboat services, waterfront trash collection and cleaning of restroom and shower facilities. Fund 104 is utilized to account for capital maintenance, includingannual maintenance and repairs of harbor infrastructure, and capital improvement projectsalong the waterfront. Fund 114 is utilized to account for the maintenance of the Fuel Dock facilities.
Revenue Requirement (Fund 103): For the current fiscal year ending June 30, 2025, the Harbor operating fund (Fund 103) has an operating budget of $7,764,289. Operating expenditures have increased by 11.0%, 8.5% and 7.0% respectively over the last three fiscal years requiring annual increases in revenues to offset these increased operating costs. The cross channel wharfage rate dedicated to harbor operations of $3.75 perpassenger round trip (75% x $5.00) has remained unchanged since July 2011 while other operating revenues have increased with OPt or as a percentage of gross receipts.
The table below summarizes the operating expenditures and cross channel activity within the Harbor Fund over the last four fiscal years with FY25 reported through December 31, 2024:
Harbor Fund FY22 FY23 FY24 FY25 YTD
Operating Budget $6,026,989 $6,688,541 $7,254,099 $7,764,289 Per Passenger Rate $3.75 $3.75 $3.75 $3.75
Cross Channel Passengers 718,335 649,293 650,812 426,148Cross Channel Wharfage $2,693,757 $2,434,847 $2,440,544 $1,471 ,274 Users would need to contribute $7.76 million in revenue to offset the costs of operating the Harbor. The next section identifies the cross channel visitor’s share of theses operating costs.
Proportionality (Fund 103): The City considered the proportionality of the cross channel visitor’s impact on harbor operations relative to its residents, cruise ship visitors, and mooring users utilizing the best data that it has available; however, certain assumptions were required given the limited availability of data regarding harbor usage by user type.
City Staff also utilized visitor statistics from Love Catalina and the Economic & Fiscal Impacts and Profile of 2016 Catalina Island Visitors Report to assess the impact of cross channel visitors relative to other visitors.
Cross channel visitors include both day visitors and overnight visitors. Day visitors account for 65% non-cruise ship visitor activity and are on island 7.34 hours per visit. The remaining 35% of other visitors are overnight visitors and stay an average of 2.26 nightsper stay.
Number of Cruise Ship Visitors 363,442 32.6%
Number of Day Trip Visitors (non-Cruise) 489,107 43.8%
Number of Overnight Visitors 263,365 23.6%
Total Number of Visitors 1,115,914 100.0%
2 Number of Cruise Ship Visitors 363,442 25.1%
Number of Day Trip Visitors (non-Cruise) 489,107 33.8%Number of Overnight Visitors (weighted for nights stayed 595 205 41 1°! x2.26) Total Number of Visitors (weighted for nights stayed) 1,447,754 100.0% Given the limitations in data available documenting harbor activity by user type, 74.9% represents a reasonable estimate of the cross channel visitor’ share of the harbor’s operating costs. Residents are included with cross channel visitors as cross channel carriers are the primary method of transportation for residents. Based on the current year budget, cross channel visitors and residents share of the operating budget would be $5.82million. The next section establishes the per passenger rate required to recoup cross channel visitor’s share of the harbor’s operating budget.
Rate Design (Fund 103): Harbor operations are funded through the various revenue sources directly charged to cross channel visitors and cruise ship visitors as wharfage, nightly and annual mooring charges, and through various rents and use fees charged bybusinesses operating in the harbor based on a percentage of their gross receipts. In order to determine the per passenger amount to be charged to cross channel visitors to recouptheir $5.82 million share of the Harbor’s operating budget, City Staff first needed to calculate cross channel visitor contributions to these other harbor revenues.
The City previously calculated the cruise ship visitors’ share of other harbor revenues with the difference attributable to cross channel and other visitors. As previously noted, cruise ship visitors account for 25.1% of visitors on a per night basis; however, their spending patterns are different from other day visitors requiring adjustments to their share ofrevenue contributions. The portion of revenues associated with cruise ship visitors was eliminated to determine the amount of non-cruise ship revenues to credit cross channelvisitors in order to determine the amount of wharfage fees required.
The table below summarizes the various non-wharfage harbor revenues based on the current year budget and the estimated contributions from cross channel visitors:
FY25 % Spend Revenue Account Non-Cruise Amount Budget Visitors Nightly Moorings 10325-8545 1,925,000 100.0% 1,925,000
Pier and Tideland Rentals 10325-8555 625,000 87.4% 546,750Harbor Use Fees 10325-8525 425,000 86.3% 366,775 Annual Mooring Permits 10325-8535 255,000 100.0% 255,000Admission Tax 10325-7025 200,000 86.3% 172,600 Mooring Transfer Fees 10325-8540 150,000 100.0% 150,000 Other Various 30,000 100.0% 30,000
Total $3,610,000 $3,446,125
3 Cross channel visitors and residents contribute an estimated $3,446,125 to other non wharfage harbor revenues. After applying this as a credit to the cross channel and other visitor’s share of harbor operating costs, these users of harbor facilities would still need tocontribute $2,369,327 or $3.64 per passenger based on an estimated 650,000 crosschannel passengers. While the current rate of $3.75 per passenger is sufficient to cover the cross channel visitors’ and residents’ current share of the harbor’s operating costs, the rate needs to be reviewed on a periodic basis to account for future increased operating expenditures or changes to the estimated number of cruise ship visitors.
Revenue Requirement (Fund 104): For the current fiscal year ending June 30, 2025, theHarbor capital fund (Fund 104) has a capital maintenance budget of $661,650 and a capital improvement budget of $3,743,357 net of grant revenues. Capital maintenance includes maintenance of premises, annual maintenance of shower and restroom facilities, float maintenance and storage, and maintenance activities related to storm damage. A portion of the Harbor Master and Public Works Director’s time is also allocated to this fund to account for their management of the capital program. Similar to harbor operating costs, the City needs to determine the cross channel visitor’s proportional share of these costs.
Proportionality (Fund 104): The City separated capital maintenance expenditures from expenditures in the capital improvement program in order to determine the cross channel visitor’s proportional share of this fund’s expenditures. For capital maintenance expenditures, the City applied the cross channel visitor’s 74.9% share of visitor populationon a per day basis similar to other operating expenditures for a total of $495,575 to be recovered from cross channel visitors and residents to cover these costs.For expenditures in the capital budget, the City reviewed the budgeted projects in the current year to determine the level of benefit received by cruise ship visitors on a per project basis with the remainder attributed to cross channel and other visitors. As noted in the rate analysis for cruise ships, cruise ship visitors benefit directly from certain projects (e.g. Green Pier Improvements) and indirectly from other projects (e.g. Fuel Dockimprovements). All projects in the harbor improve operations and at least indirectly benefit cruise ship visitors. For projects that directly benefit cruise ship visitors, the City applied the 25.1% allocation and the City applied a 10% allocation to all other projects. While the specific project list will vary year-over year, the analysis assumes the current year’s budgetis a reasonable representation of annual harbor capital activity.
The table below summarizes the current year’s capital projects and the cruise ship visitors’ proportional share of capital budget:
Project Budget Allocation to Amount
Cruise Visitors
Vehicle Replacement 190,666 90.0% 171,599
Boat Trailer 20,000 90.0% 18,000Float Rehabilitation 200,000 74.9% 149,800 Float Construction — Float 6 10,000 90.0% 9,000
Clubdock I Dinghy Dock Floats 10,000 90.0% 9,000Crescent Front Street Improvements 150,000 74.9% 112,350Clubdock Pier Replacement 200,000 90.0% 180,000 4 Green Pier Restrooms 100,000 74.9% 74,900
Green Pier Repairs and Decking 1 050,000 74.9% 786,450South Beach Sea Wall 200,000 74.9% 149,800 Float Ramps 25,000 90.0% 22,500Harbor Master Building Upgrades 100,000 74.9% 74,900 Anchor Chains 20,000 90.0% 18,000
Security Camera Upgrades 40,000 74.9% 29,960Casino Way Improvements 150,000 74.9% 112,350 Fuel Dock Rehabilitation 50,000 90.0% 45,000
Cabrillo Mole Ferry Terminal Phase II 1,231,111 90.0% 1,108,000 Total $3,743,357 $3,071,609
Cross channel visitors’ proportional share of harbor expenditures related to capital maintenance and capital projects total $3,567,184. The next section establishes the perpassenger rate required to recoup cruise ship visitor’s share of the harbor’s capital budget.Rate Design (Fund 104): Capital expenditures were presented net of any grant revenues.
A portion of cross channel wharfage is assigned to fund harbor capital activity; however, there are no existing revenues paid directly or indirectly by cruise visitors to fund capital activity. Based on the current rate of 650,000 cross channel visitors, the per passenger wharfage fee would need to increase to $5.48 per passenger to cover their proportional share of these capital costs.Conclusion: The current cross channel wharfage rate of $6.00 per passenger round-true is sufficient to cover their proportional share of operating costs; however, cross channel should be increased be increased by up to $3.25 per passenger, rounding to the nearest $0.25, to cover their proportional share of capital expenditures assuming the currentbudget. 5 CITY OF AVALON CITY COUNCIL
MEETING DATE: May 6, 2025 AGENDA ITEM: ______ ORIGINATING DEP: Planning & Building CITY MANAGER: _____ PREPARED BY: Kelly Ribuffo, Contract Planner SUBJECT: Final Parcel Map for Subdivision of 110 Chimes Tower Road (PC#2836)
RECOMMENDED ACTION(S): Approve final Parcel Map No. 084192 for the subdivision of the existing parcel located at 110 Chimes Tower Road into two new parcels.
REPORT SUMMARY: Avalon Municipal Code (AMC) Chapter 9-2 sets forth regulations for the division and mapping of land. Subject to the amendments, deletions, and additions set forth in this chapter, the City has adopted Los Angeles County Subdivision Ordinance No. 4478, as amended and in effect on April 7, 1975, as the Subdivision Ordinance of the City. Furthermore, all divisions of land must comply with the provisions of the SubdivisionMap Act.
On May 17, 2023, the Avalon Planning Commission approved a tentative parcel map and coastal development permit for subdivision of the property at 110 Chimes Tower Road from one to two parcels (PC#2836). The project subdivides an existing 8,079 SF parcel into two new parcels. Parcel A is 5,773 SF and includes the existing single-familyresidence. Parcel B is 2,307 SF, inclusive of the vacant land on the west side of theproperty.
In approving the tentative parcel map, the Planning Commission took into consideration that the proposed subdivision met the requirements of the AMC for lots located in the Multiple Residential, High Density (HD) zone, and that adequate facilities, such as streets and utilities, exist in the project area to serve the basic infrastructure needs of the lots so created.
The Planning Commission determined that the project qualified for streamlined review under the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15183 (Projects Consistent with a Community Plan or Zoning). Pursuant to Public Resources Code section 21083.3 and CEQA Guideline 15183(a), a project that is consistent with the development densities established in a General Plan for which an EIR was certified is not required to undergo additional environmental review “except as might be necessary to examine whether there are project-specific significant effects which are peculiar to the project or its site.” The project site is in the HD zone, which is consistent with the High Density Residential General Plan land use designation. As there is no development currently proposed for the subject site, there are no “project-specificsignificant effects which are peculiar to the project or its site” to analyze at this time. Any future development applications on the subject site will be subject to project specific CEQA review consistent with Public Resources Code Section 21083.3 and CEQA Guidelines Section 15183 at the time a project is proposed to determine if mitigation wouldbe required to reduce potential impacts.
The final parcel map has been reviewed by the City’s contract surveyor, Meyer Land Surveying, acting on behalf of the Public Works Department, and the map has been deemed complete pursuant to Los Angeles County Municipal Code (LACMC) Section21.16.040. The Subdivision Map Act requires the City Council to approve a final parcel map if it substantially complies with a tentative parcel map approved by the Planning Commission. (Government Code Section 66474.1) The City Council may deny approval of the final map only for failure to meet or perform conditions applicable to the subdivision at the time the tentative map was approved. Since the final parcel map is substantially compliant with the previously approved tentative map, Staff is recommending that the City Council approve final Parcel Map No. 084192.
FISCAL IMPACTS: None.
GOAL ALIGNMENT: None.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The applicant will not be able to subdivide the property, and the previously approved tentative parcel map approval will expire.
FOLLOW UP ACTION: The City Clerk will sign the map and the City will proceed with recordation.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.ATTACHMENTS:
• Parcel Map No. 084192• Planning Commission Resolution No. PC 23-09 2 PARCELS
CRASS AREA = LOPS SFSF1 AREA 5207 SF
PARCEL MAP NO. 084192
SHEET I OF 3 SHEETS
IN THE CITY OF AVALON, COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
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PARCEL MAP NO. 084192
IN THE CITY OF AVALON, COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
SHEET 2 OE J SHEETS
BENEFICIARY ACKNOWLEDGMENTS
CERTIFICATE OF ACKNOWLEDGMENT
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SHEET J OF J SHEETS
PARCEL MAP NO. 084192
IN THE CITY OF AVALON, COUNTY OF LOS ANGELES
STATE OF CALIFORNIA
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RESOLUTION NO. 23-09
A RESOLUTION OF THE PLAMIHNG COMMISSION OF THE CITY OF
AVALON, CALIFORNIA, AJ’PROVING TENTATIVE PARCEL MAP No. 084192 AND A COASTAL DEVELOPMENT PERMIT FOR SUBDWISIONOF A PROPERTY IN TIlE MULTIPLE FAMILY, HIGH DENSITY
RESIDENTIAL ZONE FROM ONE PARCEL TO TWO PARCELS,
LOCATED AT 110 CRIMES TOWER ROAD, AVALON, CALIFORNIA
Moved by Commissioncl and seconded by Commissioner - that the following Resolution be adopted: (J
WHEREAS, David and Kathy Thompson (“Applicant”) filed an application for Tentative Parcel Map No. 084192 and a Coastal Development Penrdt to subdivide one parcel with one existing residential building into tvyo parcels (“Project”) at 110 Chimes Tower Rd, APN 7480- 022-063 (“Site”); and
WHEREAS, the Planning Commission has authority per Avalon Municipal Code (AMC) Sections 9-2.01 and 9-8.103 to approve, conditionally approve, or disapprove a Tentative Parcel Map and Coastal Development Permit for subdivision of an existing 8,079 square foot parcel into two new parcels with areas of approximately 2,307 square feet and 5,773 square feet; and WHEREAS, the Site is not located within the appealable boundary ofthe Coastal Overlay Zone (Coastal Commission Appeal Jurisdiction) and is within the Avalon Plarming CommissionJurisdiction; and WhEREAS, the Application was found to qualify for streamlined review under the California Environmental Quality Act (CEQA) PCI. State CEQA Guidelines 15183 (Projects Consistent with a Community Plan or Zoning). No public review is required; and WhEREAS, the Planning Commission conducted one duly advertised public hearing on May 17, 2023, at which time interested persons had an opportunity to testify either in support of or opposition to granting a Tentative Parcel Map and Coastal Development Permit upon property described below:
THE LAND REFERRED TO HEREIN IS SiTUATED iN THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
PARCEL 2 OF PARCEL MAP NO. 21369, IN THE CITY OF AVALON, AS PER MAP FILED IN BOOK 288 PAGES 99 AND 100 OF PARCEL MAPS, IN THE OFFICE OFTHE COUNTY RECORDER OF SAID COUNTY. (APN 7480-033-063) WHEREAS, all other legal pre-requisites for the consideration of the Tentative Parcel Map and Coastal Development Permit have occurred.
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission ofthe City of Avalon does hereby approve a Tentative Parcel Map and Coastal Development Permit to divide one parcel with one existing residential building into two parcels on the property located at 110Chimes Tower Road based on the following Findings:
SECTION 1- FINDINGS
Tentative Parcel Map
The Planning Commission approves the Tentative Parcel Map based on the findings below:
1. That the proposed map is consistent with the General Plan and applicable specific plans.
The project is consistent with the City’s General Plan. The property has a General Planland use designation of High Density Residential, which is consistent with the High Density Residential zoning designation. The subdivision of the project site is consistent with the applicable development standards ofthe designated zoning district. Therefore, the finding for denial cannot be made.
2. That the design or improvement of the proposed map is consistent with the General Plan and applicable specific plans.
No improvements are proposed as part of the project, including but not limited to grading, new construction, or addition to the existing residence. Therefore, the finding is not applicable to the project and a finding for denial cannot he made.
3. That the site is physically suitable for the type of development.
The project site is already developed with a single-family residence, which will be locatedon Parcel B of the proposed Tentative Parcel Map. There is no evidence to suggest that proposed Parcel A will be physically unsuitable for future residential development.
Therefore, the finding for denial cannot be made.
4. That the site is physically suitable for the proposed density of development.
The project site is located within the High Density Residential zone, which permits density up to 40 dwelling units per acre (du/ac). There is no evidence to suggest that proposed Parcel A will be physically unsuitable for future residential development or will exceed allowable density for the zoning district. Therefore, the finding for denial cannot be made.
5. That the design of the map or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish orwildlife or their habitat.The project site is fully developed for the existing single-family residence and is identified as developed land in the Biotic Resources subsection of the General Plan (Figure TV-I, 2 Vegetation Communities). There is no wildlife habitat located on the property and it is unlike that subdivision the site, which does not involve any development activities, willcause substantial damage to wildlife habitat. Therefore, the finding for denial cannot be made.
6. That the design of the map or the type of improvements is not likely to cause serious public health problems.
No improvements are proposed as part of the project, including but not limited to grading, new construction, or addition to the existing residence. Any future development applications on the sutject site will be subject to project specific CEQA review at the time of development application. Therefore, the finding for denial cannot be made.
7. That the design of the map or the type of improvements will not conflict with easements of record or assessments established by court judgment, acquired by thepublic at large, for access through or use of property within the proposed subdivision.
In this connection, the Community Development Director may approve a map if it finds that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to ones previously acquired by the public.The proposed Tentative Parcel Map does not conflict with existing view corridor easements on the property, as documented on the map and within the grant deed for the property.Therefore, the finding for denial cannot be made.
8. That all requirements of the California Environmental Quality Act and the rules and procedures adopted by the City Council pursuant thereto have been met.
The Proposed Project qualifies for streamlined review under the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15183 (Projects Consistent with a Community Plan or Zoning). No improvements are proposed as part of the project,including but not limited to grading, new construction, or addition to the existing residence.
Any future development applications on the subject site will be subject to project specificCEQA review at the time of development application. Thercforc, the finding for denial cannot be made.
9. That the proposed map meets the requirements or conditions of this chapter or the Subdivision Map Act, unless upon appeal the City Council finds and determines that such failure is a result of a technical and inadvertent error which does not materially affect the validity of the map.
The Tentative Parcel Map has been reviewed and found that it complies with all requirements set forth in the Avalon Municipal Code, Los Angeles County Subdivision Ordinance No. 4478, and Subdivision Map Act, Cal. Government Code Section 66474.
Therefore, the finding for denial cannot be made.
3 10. That there would be no discharge of waste from the proposed subdivision into an existing community sewer system would result in, or add to, violation of existing requirements prescribed by the state Regional Water Quality Control Board.
No improvements are proposed as part ofthe project, including but not limited to grading, new construction, or addition to the existing residence. Therefore, the finding is notapplicable to the project and a finding for denial cannot be made.
11. Tentative tract map, parcel map and other subdivision approvals under this chapter shall be consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan (App. November 30, 1989) relating to siting and siting criteria for hazardous waste facilities.
The proposed project does not propose development of any hazardous waste facilities.
Therefore, the finding is not applicable to the project.
Coastal Development Permit:The Planning Commission approves the Coastal Development Permit based on the findings below:
1. The use is in conformance with the certified Local Coastal Program. (AMC 9-
8. 103.d .1)
Determination of conformance for projects within the City of Avalon includes analysis of whether the proposed project conforms with the Avalon General Plan, the Local Coastal Plan for Avalon, as well as the Avalon Zoning and Affordable Housing Ordinances, as applicable.• General Plan/Local Coastal Plan: The Multiple Family - High Density zoning designation of the project site is consistent with the General Plan land use designationof High Density Residential.
The proposed project implements the following General Plan Goals and Policies:Policy 11-9 of the Land Use Element:
“Encourage infill ofthe City Center area and where appropriate, increase the intensity of development on vacant and underutilized properties, in lieu of expanded development outward into Avalon ‘s hillsides, natural areas and open space.” The proposed project will subdivide an existing residential parcel into two new parcels, one vacant and one containing an existing single-family residence. Creation of a new residential parcel will allow to increased density within the developed area of Avalon in lieu of expanded into surrounding hillsides arid natural areas. 4 Goal V.C ofthe 2021-2029 Housing Element:
“Provide for the development of a variety of housing types in Avalon, and attain dignied, safe, and affordable housing opportunities within decent living environment for households ofall socioeconomic segments in Avalon.” The proposed project will create a new residential lot within the city that may bedeveloped in conformance with the applicahie development regulations. • California Coastal Act: The proposed project complies with Section 30250 of the Costal Act, which states:
“(a) New residential, commercial, or industrial development, except as otherwise provided in this division, shall be located within, contiguous with, or in close proximity to, existing developed areas able to accommodate it or, where such areas are not ableto accommodate it, in other areas with adequate public services and where it will not have significant adverse effect either individually or cumulatively, on coastal resources. In addition, land divisions, other than leasesfor agricultural uses, outside existing developed areas shall be permitted only where 50 percent ofthe usable parcels in the area have been developed and the createdparcels would be no smaller than the average size ofsurroundingparcels.”
The proposed project involved subdivision of a developed residential parcel within adeveloped residential area of the City. The project does not proposed development of the resulting parceLs, arid the proposed parcels meet the minimum deveLopment standards for the HD-R zoning district without need for adjustment of variance.
Therefore, the area can accommodate the proposed project and will not have an individual or cumulative effect on coastal resources.
• Residential Development Standards: The proposed project complies with the development standards set forth in AMC Section 9-5.405 for the HD-R zoning district without need for adjustment or variance.
• Affordable Housing Ordinance: This ordinance is not applicable to the proposed project since the proposal does not include the development of five or more residential units.
2. For all development seaward of the nearest public highway to the shoreline, the proposed development conforms to the public access and recreation policies of Chapter 3 of the Coastal Act. (AMC 9-8.103.d.2)
The project site is not seaward of the nearest public highway to the shoreline. Therefore, this finding is not applicable to the proposed project. 5 SECTION 2- ENVIRONMENTAL REVIEW
The Proposed Project qualifies for streamlined review under the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15183 (Projects Consistent with a Community Plan orZoning). Pursuant to Public Resources Code section 21083.3 and CEQA Guideline 15183(a), a project that is consistent with the development densities established in a General Plan for which an ER was certified is not required to undergo additional environmental review “except as mightbe necessary to examine whether there are project-specific significant effects which are peculiar to the project or its site.” The project site is zoned High Density Residential which is consistentwith the High Density Residential General Plan land use designation. As there is no developmentcurrently proposed for the subject site, there are no “project-specific significant effects which are peculiar to the project or its site” to analyze at this time. Any future development applications on the subject site will be subject to project specific CEQA review consistent with Public Resources Code Section 21083.3 and CEQA Guideline Section 15183 at the time a project is proposed to determine if mitigation would be required to reduce potential impacts.SECTION 3— ADMINISTRATION AN]) CONDITIONS O1 AP1ROVAL
1. Based on the entire record before the Planning Commission and all written and oral evidence presented to the Planning Commission, the Planning Commission hereby finds the property Site is not within the 300-foot appealable zone of the Coastal DevelopmentPermit to the California Coastal Commission.
2. Based on the entire record before the Planiiing Commission, all written and oral evidence presented to the Planning Commission, and the findings set forth in this Resolution 23-09, the Planning Commission grants the Tentative Parcel Map and Coastal Development Permit, subject to the conditions of approval Set forth in the attached Exhibit “A.”
3. The Chairman of the Planning Commission shall sign this Resolution 23-09 and the Secretary of the Planning Commission shall certify the adoption thereof.
BE IT FURTHER RESOLVED that a copy of this Resolution 23-09 be delivered to the City Clerk of Avalon and a copy be sent to the Applicant at the address set forth in the application for the Tentative Parcel Map and Coastal Development Permit.PASSED, APPROVED AND ADOPTED this 17tui day of May, 2023, by the following vote:
AYES: Planning Commission Members:
NOES: Planning Commission Members:
ABSENT: Planning Commission Members:
ABSTAIN: Planning Commission Members:
airman Bart Glass
6 AZ
David Maistros, City Manager
CERTIVICATE
I, Donna Romo, hereby certify that the foregoing Resolution 2309 was adopted by the Planning Commission of the City of Avalon at a special meeting held on the 17th day of May, 2023 by the following vote, to wit:
AYES:
NOES:ABSENT:
ABSTAIN:
Do omo, S nior Administrative Assistant
lanning and Building Department
7 EXHIBIT “A”
CONDITIONS OF APPROVAL
Street Address: 110 Chimes Tower Road, APN 7480-022-063
1. The applicant agrees to indemnify, hold harmless, and defend the City, its officers, agents, and employees from any and all liability or claims that may be brought against the City arising out of its approval of this permits, save and except that caused by the City’s activenegligence. The City shall promptly notify the applicant of any such claim, action, or proceedings and shall cooperate fully in the defense.
2. The applicant shall comply with all federal, state, and local laws, including all City regulations. Violation of any of those laws in connection with the use will be cause for revocation ofthis permit.
3. A final parcel map shall be submitted for review and approval of the Public Works Department in coordination with the Planning & Building Department prior to the approval of any development on Parcel A.
4. Proposal for future development shall submitted for review to the Planning & Building Department for determination of appropriate review process under the Avalon Municipal Code and Califomia Environmental Quality Act.
5. Any future development applications on the subject site will be subject to project specific CEQA review consistent with Public Resources Code Section 21083.3 and CEQA Guideline Section 15183 at thc time a project is proposed to determine if mitigation would be required to reduce potential impacts.
6. If the final parcel map is not recorded within 24 months of the date of approval, this approval of the tentative parcel map shall be deemed expired and shall be null and void.
Extensions of time may be granted, if requested in writing in accordance with the Subdivision Map Act, Cal. Government Code Section 66452.6 prior to the expiration of this approval.
8 CITY OF AVALON CITY COUNCIL
MEETING DATE: May 6, 2025 AGENDA ITEM: ________ ORIGINATING DEP: Administration CITY MANAGER: AIXPREPARED BY: Devin Hart, Senior Management Analyst SUBJECT: Conduct a Public Hearing and Adopt a Resolution Awarding a Medical Cannabis Delivery Permit to Catalina Cannabis, LLC.
RECOMMENDED ACTION(S): 1. Open Public Hearing. 2. Hear comments from the public and applicants. 3. Close public hearing. 4. Per the City Manager’s recommendation, adopt a resolution awarding a Medical Cannabis Delivery permit to Catalina Cannabis, LLC.
REPORT SUMMARY: Pursuant to the Avalon Municipal Code (AMC) Section 5-20.070 and Resolution No. 18-07, an application period for parties interested in the City of Avalon’s Medical Cannabis Delivery Business Permit opened January 24, 2025. The application period was scheduled to run from January 24, 2025 to March 10, 2025; however, on March 3, 2025 City Staff extended the application deadline to March 21, 2025 at 4 p.m.
The City of Avalon received one complete application by the stated deadline from Catalina Cannabis, LLC.
City Staff evaluated the applications based on the proposed location of business, business plan, neighborhood compatibility plan, and the safety and security plan.
Further, the applicant was contacted and asked specific questions about their operating plan, delivery vehicle, facility security, marketing efforts, delivery of products to the island from the mainland, public complaint processes, process to verify customers qualify to receive medical cannabis, educational programing or community outreach planned, product disposal, types of products to be sold, point of sale tracking systems, and then further clarification regarding information provided in their application.
The proposed operating plan and business location comply with the requirements set forth in the AMC.A medical cannabis delivery services permit is valid for a 12-month period. The City Council reserves the right to reject any or all applications if it determines it is in the best interests of the City, taking into account any health, safety and welfare impacts on the community.
The proposed resolution before City Council would award the medical cannabis delivery permitto Catalina Cannabis, LLC, however, Catalina Cannabis will not be issued the license until it satisfies certain conditions and requirements. If the City Council elects to adopt the proposed resolution to award a medical cannabis delivery permit to Catalina Cannabis, LLC, the 65059.00000\43 732267.4
applicant will have the ability to begin the process of licensing through the State of California Bureau of Cannabis Control. After the appropriate licensing is procured, City Staff will establish additional conditions, if necessary, and return to the City Council for award of the medicalcannabis delivery business permit. The passage of the proposed resolution empowers the City Manager to issue the MCDSBP if all requirements of California law and the Avalon Municipal Code, including but not limited to AMC Section 5-20.070(a)(5), are satisfied.
At the next regular meeting of the City Council, City Staff will provide a recommendation for City Council approval on an appropriate business licensing fee for commercial cannabisbusinesses, and potential oversight and enforcement through the Los Angeles County Public Health Department.
FISCAL IMPACTS: None. The fees paid by medical cannabis delivery business applicants willnot impact the general fund. On-going permit fees will pay for on-going City costs of oversight and administration.GOAL ALIGNMENT: Not aligned.CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: City Staff will not have clear direction on to the selection of a medical cannabis delivery permit recipient.
FOLLOW UP ACTION: Implement City Council direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act and AMC Section 5-20.070(a)(3).
ATTACHMENTS: Resolution.
65059.00000\43732267.4
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVALON,
AWARDING A COMMERCIAL CANNABIS PERMIT TO CATALINA
CANNABIS, LLC FOR MEDICAL CANNABIS DELIVERY BUSINESS
SUBJECT TO COMPLIANCE WITH ALL NECESSARY CONDITIONS
WHEREAS, on November 7, 2017, the City Council adopted Ordinance No. 1163- 17, amending Chapter 20 of Title 5 of the City of Avalon Municipal Code entitled “Medical Marijuana Dispensaries”, and renaming it “Medical Cannabis Delivery ServiceBusinesses and Other Cannabis Businesses and Activity”, establishing permitting procedures for medical cannabis delivery businesses and other cannabis businesses (“Ordinance”); and
WHEREAS, the Ordinance authorizes the City Council to issue one (1) Medical Cannabis Delivery Service Business Permit (“MCDSBP”) in the City of Avalon (“City”), subject to all the restrictions and operation requirements contained in the Ordinance andstate law; and WHEREAS, on March 6, 2018 the City Council adopted Resolution No. 18-07 detailing the application and selection process that will be used in granting the MCDSBP (Section 5-20.040 of the AMC); and
WHEREAS, the application process has been completed, and the City Manager is now recommending the City Council award a MCDSBP to Catalina Cannabis, LLC; and WHEREAS, Catalina Cannabis, LLC will operate a medical cannabis delivery business located at 220 Metropole Avenue, Avalon, CA; and WHEREAS, the City Council held a duly noticed public hearing regarding the City Manager’s recommendation on May 6, 2025 at which time interested persons had the opportunity to be heard; and
WHEREAS, the City Council has considered a Staff Report dated May 6, 2025, the recommendation of the City Manager, and all written and oral testimony submitted before or during the public hearing; and
WHEREAS, the City Council has preliminarily determined that Catalina Cannabis, LLC is qualified to operate a medical cannabis delivery service business in the City of Avalon, and desires to express its intent to award a MCDSBP to the Catalina Cannabis, LLC; and
WHEREAS, the City Council has determined that Catalina Cannabis, LLC has demonstrated a strong working knowledge of the cannabis industry and associated rules and regulations, strategic operating and business plan, and thoughtful approach to business in the City of Avalon; and
65059.00000\43 73225 8.4
WHEREAS, prior to the issuance of an MCDSBP by the City Council, the Applicant must satisfy all conditions identified and established by the City in accordance with applicable law, including, but not limited to, completion of any required environmental review in accordance with the California Environmental Quality Act.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AVALON DOES RESOLVE AS FOLLOWS:
SECTION 1. The above recitals are true and correct and incorporated herein.
SECTION 2. The City Council hereby awards a MCDSBP to Catalina Cannabis, LLC. for medical cannabis delivery, subject to satisfying all conditions identified and established by the City in accordance with applicable state and local law, including any conditions necessary to protect the health, welfare or safety of the public. Such conditions shall include, but are not limited to, the completion of any necessary environmental review in accordance with the California Environmental Quality Act. Pursuant to Avalon Municipal Code Section 5-20.070(a)(5), the City Manager shall be empowered to issue a MCDSBP if all requirements of California law and the Avalon Municipal Code are satisfied.
PASSED, APPROVED, and ADOPTED by the City Council of the City of Avalon at a public meeting held on this 6th day of May, 2025.
AYES:
NAYS:
ABSENT:
ABSTAIN:
Ann H. Marshall, Mayor
ATTEST:
Gabrielle Morones, City Clerk
APPROVED AS TO FORM:
Scott Campbell, City Attorney
Best Best & Krieger, LLP
65059.00000\43 732258 .4
CITY OF AVALON CITY COUNCIL
MEETING DATE: May 6, 2025 AGENDA ITEM: (p
ORIGINATING DEP: Administration CITY MANAGER: jjJ
PREPARED BY: Devin Hart, Management Analyst
David Maistros, City Manager
SUBJECT: Circuit Contract Amendment for COAST Program
RECOMMENDED ACTION(S): Authorize City Staff to negotiate and execute the First Amendment to the Professional Services Agreement between the City of Avalon and Circuit Transit, Inc. for an additional not-to-exceed annual sum of $50,000.
REPORT SUMMARY: On March 5, 2024 the City Council authorized the City Manager tonegotiate and execute a contract agreement with Circuit Transit, Inc. (Circuit) to provide public transportation services for a three-year period for a not to exceed annual sum of $725,000.
In June 2023, thanks to funding from the American Rescue Plan, the City had procured an allelectric, zero emission fleet of vehicles to be used for public transportation. The fleet is comprised of two (2) 2024 Ford eTransit vans and five (5) 2024 Polaris GEMs.
Though there are seven (7) vehicles in the public transit fleet, to provide service for 14 hours each day, only two to three vehicles are on the street at any given time, allowing other vehicles to charge and be ready to switch out midday.
Before the Circuit contract, the public transportation system in Avalon featured two (2) buses that provided fixed route services and two (2) Dodge Mini-Vans that provided Dial-A-Ride services. These services were sunset on March 31, 2024 and replaced by an on demand, point-to-point system driven by a mobile app.
Since its launch, Circuit services — referred to as COAST (City of Avalon Seaside Transit) — have been immensely popular. Ridership has more than doubled and fare revenues are the highest in the City’s public transit history. In addition to the increased ridership, Circuit services are provided at a cost of almost 25% less than the previous public transit contractor.
Between the expenses associated with the contract costs, and the increased fare box revenue, the City has experienced a $200,000 budget savings. This savings has reduced the amount subsidized by the General Fund and allowed the City to allocate $100,000 in additional funding to support the commuter subsidy program.
In the Fiscal Year 2024-25 Budget City Staff included $60,000 in the general fund to purchase a new GEM to add to the public transit fleet. In lieu of purchasing a new vehicle, City Staff propose leasing up to two GEM vehicles from Circuit for $1,800 a month for a total, not to exceed, annual sum of $50,000.
At this time, City Staff project to fully expend all of the available Local Return Funds (Prop A, Prop C, Measure M, Measure R, Prop A Discretionary, and TDA 8) designated for land transit operations. Though the City’s program expenses and revenues are positive, current Local Return Fund estimates are below projections. If there is a shift in projections, the lease of transit vehicles is a reimbursable expense eligible to be paid by Local Return Funds already allocated to land transit operations. In this Fiscal Year, a capital outlay for a vehicle purchasecannot be reimbursed through Local Return Funds; however, City Staff may request to modify the budget in the next cycle to allow for a capital outlay.
At the current rate of wear and tear, City Staff believe that leasing vehicles makes economic sense. Due to the Island’s topography, condition of roadways, and the hours the transit fleet is in use, City Mechanics anticipate the City may need to begin replacing vehicles on three to five year cycles.
City Staff recommend the City Council authorizes the City Manager to execute the First Amendment to the Professional Services Agreement with Circuit for a not to exceed additional $50,000 annually to support the lease of up to two (2) additional GEMs. These vehicles will be used to supplement operations and grow the transit program.
GOAL ALIGNMENT: Public health and fiscal responsibility.
FISCAL IMPACTS: If approved, the expense may be eligible to be paid by grant funds already allocated to the local transit system.CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: No additional vehicles will be added to the City’s COAST fleet.
FOLLOW UP ACTION: Implement City Council direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS: None.
CITY OF AVALON CITY COUNCIL
MEETING DATE: May 6, 2025 AGENDA ITEM: 9
ORIGINATING DEP: Administration CITY MANAGER:__________ PREPARED BY: Devin Hart, Management Analyst
Robert Green law, CIP Director
SUBJECT: Change Order for Cultural Resources Consultation Agreement with Montrose Environmental Services
RECOMMENDED ACTION(S): Authorize the City Manager to execute a change order for the professional services agreement with Montrose Environmental Solutions, Inc., to continue to provide cultural resource consulting for the Five Corner Site Improvement Project, for an additional sum of $47,466 for a new total contract sum of $165,355.
REPORT SUMMARY: On November 25, 2024 the City of Avalon issued a notice toproceed to Jordahl Construction, Inc. to complete the Five Corners Site Improvement Project (CIP Project #1 80003).Knowing a portion of the scope of work essential for this project was being completed in a designated culturally sensitive area, the City planned to contract with a cultural resource consultant to provide on call oversight. On December 16, 2024, the City entered into a professional services agreement with Montrose Environmental Solutions, Inc. (Montrose) to provide on-call cultural resources consultation services for a not to exceed sum of $24,000.
Shortly after contracting with Montrose, archeologists on site noted potentially culturally significant items being excavated through the eastern edge of Tremont Street between Catalina and Clarissa Avenues. After an initial assessment of the site, Montrose provided a revised proposal outlining a scope of services to provide cultural resource monitoringservices and sediment screening as well as a final monitoring report for a total of$117,889.
City Staff met with Montrose to discuss the proposal and project scope on January 16, 2025 and developed a plan to mitigate project costs while ensuring preservation and protection of culturally significant items discovered on site.On January 21, 2025, the City Council authorized the City Manager to negotiate and enter into a professional services agreement with Montrose Environmental Services, Inc. to provide cultural resource consulting for the Five Corners Site Improvement Project for a not to exceed sum of $118,000.
On April 17, 2025, Montrose provided City Staff with Change Order #1. This change order request expands Montrose’s monitoring time on site until May 2025. Initially, monitoring efforts were projected to continue from December 2024 through the end of March 2025.
However, due to an expanded project schedule and cultural findings within the project area, Montrose and City Staff see the need to expand the site monitoring through May2025.
Staff recommends the City Council authorizes the City Manager to execute Change Order #1 to the existing professional services agreement with Montrose Environmental Solutions, Inc., to continue to provide cultural resource consulting for the Five Corner Site Improvement Project, for an additional sum of $47,466 for a new total contract sum of $165,355.
FISCAL IMPACTS: These contracted services will be allocated to Fiscal Year 2024-25 Capital Improvement Program — Project #180003, account #10575-6547.
GOAL ALIGNMENT: Infrastructure upgrades.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will not be in compliance with cultural monitoring required for the Five Corners Site Improvement Project and may incur cost overruns associated with the construction project.
FOLLOW UP ACTION: Execute contract amendment.
ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS: None.
CITY OF AVALON CITY COUNCIL
MEETING DATE: May 6, 2025 AGENDA ITEM: _______ ORIGINATING DEP: Administration CITY MANAGER:__________ PREPARED BY: Jocelyn Francis, Assistant City Manager
SUBJECT: Civic Center Housing Project Award
RECOMMENDED ACTION(S): 1. Authorize the City Manager to execute an agreement with US Offsite for the Civic Center Housing Project in an amount not-to-exceed $2,921,420. 2. Authorize the City Manager to issue a Notice to Proceed for Phase 1 totaling $55,000 only. 3. Direct the City Manager to return to City Council prior to issuance of a Notice to Proceed for Phase II totaling $2,866,420 based upon the work due in Phase
1. REPORT SUMMARY: On December 17, 2024 City Council authorized the issuance of aRequest for Proposal (RFP) for the Civic Center Housing Project, a proposed complex located adjacent to Avalon City Hall. The work covered by the RFP consists of two (2)phases. Phase 1 consists of design, engineering and planning services for modularhousing units. Based upon the results of such work, Phase 2 would be for the manufacturing of the modular units.
On January 13, 2025 City staff published the RFP on publicpurchase.com, noticed it on the City website and Linkedln, and sent invitations directly to identified modular builders primarily in the State of California. On January 28, 2025 City staff and consultants hosted a Pre-Proposal Conference conducted both virtually and in-person. A variety of firms were present with an opportunity for a Q&A with minutes posted on publicpurchase.com and sent to firms who indicated an interest in the project.
On March 3, 2025, the RFP closed and City staff received a total three proposals. A panel made up of both City staff and City consultants reviewed the submitted proposals andinvited all three firms to presentations on March 27-28. In addition to manufacturingpresentations, firms conducted a project site walk, and travel from the barge through town.
The City panel conducted further review, checked references, sought further clarification from each proposer, and conducted site visits of manufacturing facilities. The panel convened, completed final scoring/ranking, and all members agreed to recommend City Council award Phase 1 to US-Offsite a lumber modular manufacturing firm based in Redding, CA, with Phase 2 also being awarded to US-Offsite, subject to future determination to proceed with that Phase. The City did not specify in the request for proposal if lumber or steel was a preferred material, and so it received proposals from firms using both materials.
Rank Firm Name Description Phase I Phase 2
Lumber modular builder with 1 US-Offsite $55,000 $2,866,420 manufacturing in Redding, CA Global Modular Steel modular builder with 2 Builders manufacturing in Tijuana, MX $25,000 $3,315,955 Steel modular builder with 3 Mandeville $62,550 $3,422,916 manufacturing in Palmdale, CA US-Offsite presents itself as a turnkey, design-build provider specializing in modular construction. They leverage the combined strengths of their sister companies (Ferreira, Inc. and US-Offsite Building Company) to offer a complete solution. The firm has demonstrated rapid scalability — having quadrupled its production capacity recently — andemploys a robust in-house team (including experienced operations, project management,and logistics professionals) supported by advanced design software and technology tools.
The proposal meets the City of Avalon’s objectives, outlining a detailed workflow with clear milestones and a 7-month production schedule that aligns with the REP’s timeline.
The design-build approach, combined with a dedicated in-house workforce (which minimizes dependency on subcontractors for critical tasks), ensures both schedulereliability and adaptability to project-specific needs. The firm also emphasizes community impact and workforce development, incorporating social initiatives that reinforce their commitment to local engagement.
As a reminder, Phase 1 includes pre-construction design, engineering, and planning services to allow the City to finalize Phase II scope to get a better sense of total costs associated with building and construction to make final recommendations to City Council on whether to continue to proceed with the project. With US-Offsite proposing a turnkeyapproach that would include design, unit manufacturing, transport, construction, andcompletion of additional site work (roof, exterior stairs, siding, storage), City staff will also present recommendations on how to proceed with installation which is not included with this contract. Focusing on total estimated costs compared with expected rents, property management fees, and annual maintenance will ultimately determine the projects viability.
Therefore, it is recommended to execute an agreement with US-Offsite for the Civic Center Housing Project for $2,921,420 and issue a notice to proceed for Phase 1 at$55,000 in compliance with AMC §3-4.106 (b). Upon completion of Phase 1, staff willcome back to the City to recommend whether or not to proceed with Phase 2.
FISCAL IMPACTS: There is $150,000 allocated in Capital Project 205014 Civic Center Housing Project for FY2024-25 for preliminary design and engineering services. City staff will return to City Council with further funding and financing recommendations prior to the issuance of a notice to proceed for Phase 2 (totaling $2,866,420).
Total project cost are currently estimated at $8.5 million, inclusive of design, modular unit manufacturing, construction, site work, transportation, logistics, project management, and contingency.
GOAL ALIGNMENT: Improve local housing.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City may not meet stated goals of Housing Element.
FOLLOW UP ACTION: Return to City Council for recommendation on Phase 2 award, construction, and financing/funding opportunities.
ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS:
• US-Offsite Proposal
• Global Modular Building Proposal
• Manderville Proposal
US-OFFSITE
Build With Confidence
Proposal for
Civic Center Housing Project
(Project No. 205014)
City of Avalon
410 Avalon Canyon Road
P.O. Box 707
Avalon, CaIfornia 90704
(310) 510-0220
US-Offsite
Proposal for the City of Avalon Civic Center Housing Project
1. Executive Summary
US-Offsite is pleased to submit this proposal for the City of Avalon Civic Center HousingProject. Our expertise in modular construction, combined with our commitment to quality and efficiency, positions us as the ideal partner for this project. This proposal outlines our approach, resources, and key personnel, demonstrating our capacity to meet and exceed project expectations.
US-Offsite is also uniquely positioned with our sister companies (Ferreira, Inc and US-OffsiteBuilding Company) to be able to provide a turnkey, design-build solution for the delivery of this project.
2. Table of Contents
1. Executive Summary 2
2. Table of Contents 23. Identification of Proposer 2
4. Staffing Resources 3-7
5. Fiscal Stability 7
6. Experience and Technical Competence 7-87. Proposed Method to Accomplish Work 8-98. Fee Proposal 99. Insurance 9
10. Litigation History 9
11. Other Information 9-1 112. Certification of Proposal 1113. Appendices 11-60
3. Identification of Proposer
• Legal Name & Address: US-Offsite, LLC, 3705 Meadow View Rd. Redding, CA 96002• Legal Form of Company: LLC• Parent Company (if applicable): N/A • Representative Contact:
Name: Josh Kaeber
Title: VP of OperationsAddress: 3705 Meadow View Rd. Redding, CA 96002 Telephone: 530-316-1649 x704
Email: [email protected]
• City Business License Number: City of Redding License #40803. Once selected for the project US-Offsite will obtain a business license with the City of Avalon.
US-Offsite
Proposal for the City of Avalon Civic Center Housing Project 2 4. Staffing Resources
Executive Leadership
Dan Ferreira, OwnerICEO
Dan is founder and CEO of US-Offsite, and Ferreira mc, as well as two other construction supply chain and specialty manufacturing companies. He also co-founded and operated Studio Prime Inc, an architectural and engineering firm, for several years before selling. His emphasis on innovation and interdisciplinary solutions are key in bringing the needed team together for this project. Dan Ferreira brought his over 15 years of design build construction experience and rich Cal Poly Arch/Eng background to the factory-built housing industry 5 years ago when he founded US-Offsite with the goal of reducing the cost and time to build housing in the nation’s West Coast. He oversees the operations and growth of US-Offsite, which is expecting to open an additional 200,000 sf facility in 2026 expanding its capacity to best-in-class scale.
Alex Shea, CEO
Alex has two decades of finance experience spanning investment banking, portfolio management ($1OB÷), derivatives, trading, and FP&A, and managing a real estate private credit fund enabling sponsors to execute on their development pro formas. He oversees all finance related decisions at US-Offsite and has developed key lending partners to aid our clientele in successfully navigating the funding needed to bring modular projects to fruition.
US-Offsite
Proposal for the City of Avalon Civic Center Housing Project 3 Firm Staffing & Key Personnel
US-Offsite will assign a team of 6 professional management personnel overseeing an in-house production team of 50 tradesmen, including licensed master plumbers, electricians, and HVAC technicians, to execute this project efficiently. Our firm also has the capacity to scale personnel as needed, and has already successfully quadrupled our production capacity and factory teamin the past 12 months to meet the demand for our products.Primary Team Members Project Executive: Josh Kaeber, VP of Operations
Josh grew up in a German family business that has been building housing at scale since the I 970s. He began his career as a journeyman framer, gaining valuable hands-on knowledge both in the factory and the field. With a degree in Construction Engineering and Business Administration, Josh has worked on both the construction management and real estate development sides of multifamily projects exceeding $200M. Passionate about building quality housing in the most cost-effective way, his combined expertise in engineering, planning, estimating, and financial feasibility drives him to consistently find creative prefabricated buildingsolutions.Project Manager: Kevin Allen, VP of Project Management With over 30 years of diverse experience in the modular industry, Kevin has become a seasoned expert in wood, steel, and concrete modular construction. His extensive portfolio includes commercial modular, single-family, and multifamily projects. Kevin consistently develops solutions that enhance manufacturing processes and improve the constructability of US-Offsite
Proposal for the City of Avalon Civic Center Housing Project 4 modular projects. His forward-thinking approach has led to significant advancements in the efficiency and quality of modular construction.
Construction Supervisor: Patrick Carroll, Director of Prefab Production With over 25 years of experience in construction management, Patrick is a seasoned Production Superintendent known for his expertise in both commercial and residential construction. He is a licensed General Contractor that has been building residential andcommercial structures throughout California for decades. His meticulous attention to detail andcommitment to the continuous growth and development of our production team are key to USOffsite’s commitment to providing both high-quality products, and an exceptional working environment for our tradespeople.
Logistics & Placement Services: Jason VanderZanden
Jason currently oversees all of US-Offsite on-site scope of work including site prep, transportation, utilities, specialty rigging and craning, and safety. He has a twenty year background in fire and emergency response including a tenure as fire battalion chief overseeing several hundred team members through training and incident command. Jasonestablishes a level of precision, clarity and excellence to all operations he leads Sales & Estimating: Ryan Spitz, Director of Sales
US-Offsite
Proposal for the City of Avalon Civic Center Housing Project I
With over 18 years of experience in executive leadership, project and workforce management, entrepreneurship, and team training, he brings a dynamic and results-driven approach to everyendeavor. His commitment to fostering high-performance, collaborative teams, coupled with astrong focus on communication and innovation, is integral to executing US-Offsite’s vision.
Ryan’s expertise in relationship management and market expansion allows him to engage with city officials, developers, and nonprofits, driving impactful housing solutions. His leadershipensures US-Offsite remains at the forefront of scalable, efficient modular housing, while his passion for problem-solving and execution continues to propel the company’s success Purchasing: Casey Cunliffe, Purchasing Coordinator
Casey is a business leader with a diverse background in sales, marketing, entrepreneurship andinterior design. She plays a key role in the Preconstruction Department by managing takeoffs,project coordination, client interactions, and FF&E procurement. With a keen eye for detail and strong organizational skills, she ensures seamless coordination between vendors, project teams, and clients to keep projects on track and within budget. Her expertise in procurement and logistics supports the efficiency of US-Offsite’s modular construction process, optimizing material sourcing and cost management. Casey’s ability to balance strategic planning withhands-on execution makes her an invaluable asset to the team, contributing to the successful delivery of high-quality modular solutions.
Architecture & EngineeringJedd Pellerin, RA, NCARB, Director of Design Jedd is a registered architect with over 25 years in design, construction, and real estatedevelopment. He has led the successful completion of hundreds of projects in over 30 statesand internationally, including multifamily, hospitality, museum, senior housing, luxury residential,educational, and retail projects ranging from $1M to $500M.
US-Offsite
Proposal for the City of Avalon Civic Center Housing Project I
6 US-Offsite works closely with several architecture and engineering firms, with extensive portfolios of completed modular projects, to provide design-build and design-bid-build projectdelivery. These include, but are not limited to:
• Evolution Studio fp/evsçjo.co/desjgjj-studiosIevokition/ • TenOver Studio jjpjfyyvvvtenoverstudiocorn/• Morrish Design
5. Fiscal Stability
US-Offsite is a privately-help company, with our CEO, Dan Ferreira, being the majority shareholder and has operated “in the black” since year two of production, while simultaneously executing a growth plan that has increased revenue and production capacity from $2M in 2022 to $14M in 2025 with plans to increase to $130M in 2026.
See attached supporting financial documents including 2023 & 2024 P&L and balance sheets, a letter confirming a commercial line of credit, and our Dun & Bradstreet score.
6. Experience and Technical Competence
Experience
The team members assigned to this project have led the design and construction of hundreds of prefabricated projects ranging from disaster relief to homeless, transitional, affordable, market-rate multifamily, student, and senior housing. Most recently, the USOffsite team has completed the manufacturing of a 3-story, 48-unit affordable housingproject that is being installed in Santa Maria, CA.
Project Name Mill Street Apartments
Role of USO Modular manufacturer
Value of services 1 .75MM
Value of the fee $12,500 (design assist)
Description of Services Design assist (see fee)
Shopdrawings (part of services)
Manufacturing of center-hallway, 24 unit, 3 story
apartment building in factory
Staffing Josh Kaeber and Kevin Allen PM. All scopes
completed by US-Offsite own workforce excl. firesprinklers and drywall hang (by subcontractors).
Duration of providing services 5 months
Client Name Halsell Builders
Relationship to client Subcontractor
Contact name and position Jason Heyward, Project ManagerContact phone 805 598-6323 Contact email [email protected]
US-Offsite
Proposal for the City of Avalon Civic Center Housing Project Project Name Florin Bridge Housing
Role of USO Modular manufacturer
Value of services 1.5MM
Value of the fee $30,000 (A+S for modular scope)
Description of Services Shopdrawings (part of services) Manufacturing of 32 sleeping cabins, bathrooms,
offices for interim housing project
Staffing Josh Kaeber PM. All scopes completed by US
Offsite own workforce excl. fire sprinklers and
drywall hang (by subcontractors).
Duration of providing services 4 months
Relationship to client Subcontractor
Client Name Ferreira Inc.Contact name and position Jesse Sandevik, Project ManagerContact phone 805 400-4564 Contact email [email protected]
Project Name Transitional Housing San Benito
Role of USO Modular manufacturer
Value of services 1.16MM
Value of the fee -
Description of Services Shopdrawings (part of services) Manufacturing of 12 4 bedroom buildings (35modules total) for interim housing village.
Staffing Josh Kaeber PM. All scopes completed by US
Offsite own workforce excl. fire sprinklers and
drywall hang (by subcontractors).
Duration of providing services 4 monthsRelationship to client Subcontractor Client Name R3
Contact name and position Eric Johnsen, CEOContact phone 831 214-0964 Contact email [email protected]
Technical Competence
US-Offsite utilizes the latest design and construction industry software applications including Revit, AutoCAD, SketchUp, Bluebeam, NetSuite, and ProCore. We routinely share CAD andBIM files with cross-functional in-house and consulting teams. We also produce our own shop drawings in Revit.
7. Proposed Method to Accomplish Work
US-Offsite has developed a consistent workflow and milestone schedule for project success (see attached USO_Contract Workflow document). The items shown from the 7- month US-Offsite
Proposal for the City of Avalon Civic Center Housing Project 8 milestone on in that document would apply to this project and align with the stated project schedule goals.
US-Offsite is also uniquely positioned with our sister companies (Ferreira, Inc and US-OffsiteBuilding Company) to be able to provide a turnkey, design-build solution for the delivery of this project.
8. Fee Proposal
US-Offsite proposes to provide the services for Phase I of this project for the fixed fee of $3,239,032.47. See attached RFP Modular Manufacturing & Transport Estimate and sample USO_GC Master Modular Fabrication Contract for terms and conditions for manufacturing.
ASMEP services are provided through our trusted architecture & engineering consultants.Those consultants can contract directly with the owner, or, if US-Offsite is hired as the General Contractor, they can be hired directly by US-Offsite for design-build project delivery. Anticipated fees for these services are included in the sum listed above.
9. Insurance
US-Offsite carries all necessary insurances as required for this project. See attached certificates of insurance.
10. Litigation HistoryNo claims in the past 5 years.11. Other Information US-Offsite uses it’s own workforce for all scopes within the factory excl. drywall hang and firesprinklers. Therefore project completion is not contingent on subcontractor availability or assembling a project specific team. US-Offsite has a clean record of causing no delays thatcause the client financial or schedule implications.
Production Schedule:Material order and shopdrawings: 8 weeksModule manufacturing: 14 weeksShipping to port: 1 week Total duration 23 weeks
US-Offsite can commit to the baseline schedule outlined in the RFP.
US-Offsite
Proposal for the City of Avalon Civic Center Housing Project 9 Community Involvement & Workforce Development
At US-Offsite, we believe in building not only quality modular housing but also stronger communities through meaningful workforce development and community partnerships. We are deeply committed to creating opportunities for those in need and fostering a workforce that is both skilled and purpose-driven.One of our most impactful initiatives is our partnership with the local Rescue Mission for redemptive hiring within our Production Team. Through this collaboration, we have successfully employed individuals who were previously facing homelessness or struggling to get back on their feet. By providing training in the trades and stable employment on our production floor, we have witnessed firsthand the transformative power of work. Many of these individuals have found renewed purpose, financial independence, and a pathway to long-term stability through their roles at US-Offsite.Additionally, we are actively involved in addressing homelessness through our partnership with a nonprofit organization dedicated to building interim housing solutions. Our collaboration focuses on constructing high-quality, dignified living spaces that help transition individuals offthe streets and into stable, supportive environments. Through this initiative, we are not only providing immediate shelter but also fostering long-term solutions that prioritize dignity, respect, and community integration.
US-Offsite is proud to integrate social impact into our business model, ensuring that our projects not only deliver cutting-edge modular housing solutions but also uplift individuals and strengthen the communities we serve. We look forward to bringing this same commitment to the Avalon COA project, working together to create housing solutions that make a lasting difference.
US-Offsite has no conflicts of interest related to this project.
12. Certification of Proposal
The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms andconditions of the RFP. _____________________________________________ 3-3-25 Josh Kaeber, VP of Operations Date
13. Appendices
US-Offsite
Proposal for the City of Avalon Civic Center Housing Project 10 The following appendices and supporting documents are provided as attachments:
• REP Modular Manufacturing & Transport Estimate
o Exhibit B — Offsite-Onsite Scope Matrix & Exclusionso Exhibit C—Allowance Scheduleso Exhibit D — Modular Fabrication Milestones & Draw Schedule • Sample Master Modular Manufacturing Contract
• Sample Contract Workflow & Milestones Schedule
• Modular Component & Material Specifications• Proof of Insurances o General Liabilityo Workers’ Compensation
o Autoo Errors & Omissions
• Financial Statements
o Balance Sheeto Profit & Losso Income Statemento Line of Credit o Dun & Bradstreet scoreo 2023 tax return
US-Offsite
Proposal for the City of Avalon Civic Center Housing Project 11 AVA_Civic Center Housing
REP Modular Manufacturing & Transport Estimate
US-O F ES tIE
Bu d V h Cof’.
Issue Date: 3/2/25
Owner City of Avalon
410 Avalon Canyon Rd, Avalon, CA 90704
General Contractor tbd
tbd
Subcontractor US-Offsite Holdings, LLC
3705 Meadow Dr, Redding, CA 96002
Prepared by Josh Kaeber, VP of Operations
Project Description
Project Type Multifamily No. of Truckloads 30
Construction Type VB Distance Factory to Site (mi) 561
Total No. of Stories 3 Fire Supression Type 1 3D
No. of Modular Stories 3 HVAC System Type Mini-split
Total # Living Units 22 Subject to Prevailing Wage (site only) Yes Modular Area (sf) 14824 Podium NoNo. of Modules 30 WUI No Modular Manufacturing & Transport Services Cost Estimate Summary Modular Fabrication $ 2177993.71 Modular Fabrication ($lsf) $ 146.92 RoofinglWRB (factory) $ 38014.81 RoofingfWRB ($/sf) $ 2.56 ASMEP $ 103,768.00 ASMEP ($Isf) $ 7.00
Sales Tax (Exempt) $ - Sales Tax ($Isf) (Exempt) $ -
Transport $ 235,000.00 Transport ($Isf) $ 15.85
Subtotal $ 2,554,776.52 Subtotal ($Isf) $ 172.34
P&P Bond 3% $ 76,643.30 P&P Bond ($Isf) $ 5.17
Total $ 2,866,419.81 Total ($Isf) $ 193.36
12 AVA Civic Center Housing lJSOFFSITE
— Vh Cd’c
Exhibit B - Offsite-Onsite Scope Matrix
Issue Date: 3/2125
General Placement US-Offsite
Category Contractor Services Factory Owner Notes
0 - Professional Services
Entitlements XCivil Engineering (SD, DD, Permit x & CD Drawings) ASMEP (Modules) XASMEP (Site Scope) X
Fire Sprinkler Engineering (DD,
Permit & CD Drawings)
Modular Shop Drawings X
Test & Reports (Geotechnical, x x
water flow, etc)
Local Permitting & Expediting X X
I - Framing
All Framing, Sheathing & x
Blocking within unitsPT Sills on top of conc stemwall X and sleepers between stories
Connect modules to foundation X(holddowns, straps)
Attach pre-fabricated awnings x
Factory to provide permanent roof X over mechanical well and temporary Flat Roof 45mil epdm over all site finished roof Site-framed roof structure X structures
2 - Windows and Doors
Windows & Doors in modules
installed
Window flashing x
235000
3,15 - Plumbing
All piping, valves, fixtures &
controls within units, mci. water X
heaters 3rd-party tested in-factory
Domestic water connection to city X
water with 1-1/4’ supply line
13 General Placement US-Offsite
Category Contractor Services Factory Owner Notes
Sprinkler water connection to city
X
water according to local code
Connecting waste to city waste
water system, sleeving through
X
foundation and pick up of all POC
drops in crawlspace
4,16 Electrical
All sub-panels, wiring, controls,
fixtures
& junction boxes in
X
modules. 3rd-party tested in-factory
Testing of system within modules
x in factory
Main utility connection testing on
site
All underground & site utilities
X
5 - HVAC
Condensing Unit installation
X
3rd-party tested in-factory
Air Handling Unit installation in
modules
Ductwork installation in modules N/A
Field installed line sets (if
required)
HERS verification
X
6 - Fire Suppression
& Fire Alarm
System design
Sprinkler & Alarm installation inmodulesRiser within modules Testing of system within modules
in factory
Fire sprinkler stichting and site
installed risers
xx
x
x
md in modular pricing3rd-party tested in-factory
x
3,15 - Plumbing
xx
Rough-in and installation of
plumbing fixtures in modulesTesting of system within modules in factoryMain utility connection testing on
site
14 General Placement US-Offsite
Category Contractor Services Factory Owner Notes
7 - Insulation
Insulation in Module walls, floors
& ceiling
Potential insulation at foundation
and/or crawl space
8 - Drywall
Interior drywall within modules
X
(smooth finish)
Exterior Gypsum Sheathing on
x Modules (if required) N/A
9a - Exterior Siding
& Trim
Weather-Resistant Barrier (WRB)
x
at Modules (Tyvek)
Tape/Flashing at windows, doors,
X
roof to wall transitions, overhangs
All exterior siding
x
9b - Roofing
60-mil TPO, (2) layers 2” polyiso
insulation, 1/4” Securoc
X
Roofing seams and terminations
X
Roof Drains, Gutters &
Downspouts
Asphalt Shingle Roofing over sitebuilt roof
Temporary 45mi1 EPDM to
protect against water damage
x
after install on all site-finishedroofing areas
I Oa - Paint Interior
One color, satin paint at all
interior walls, ceilings, doors & Xinterior trim in units lOb - Paint Exterior
Exterior paint on all factory
x installed parts
Exterior paint on all site installed
x siding
II - Tile
& Ceramics
Floor Tile
X
15 12b - Countertops
Kitchen Counters in module
Vanity Tops in module
14 - Interior Trim
& Hardware
Baseboard
Window & Door trim
LVP Flooring
Carpet
Cooktop
MicrowaveExhaust HoodDishwasherRefrigerator
Water HeaterW/D
xxx
xxxx
xxxxx
General Placement US-Offsite
Category Contractor Services Factory Owner Notes
Grout & Seal
x
12a - Cabinets
Kitchen Cabinets
X
Bathroom Vanities
X
20 - Misc. (Punchlist)
Shrinkwrap for Transport
X
Factory inspection prior to
shipping
Site-Specific Items
Demo
x
Site work
x
Site Utilities
x
Foundation
x
Exterior Decks & Railings
Module Transport to Port of Los
Angeles
x Module Install
Onsite inspections w/ local AHJ
X
17 - Flooring
18 -Appliances
x
16 I General Placement US-Offsite
L Category Contractor Services Factory Owner Notes
Gutters & Downspouts X
I Exclusions
Built in casework outside of kitchen cabinets
Storage of modular components for more than 12 weeks after the completion of the modular manufacturing Au soils reports, special inspections, surveying, encroachment fees, permit fees, design and admin of permit Fire Alarm System design and install.Utility fees, administration of services from utility providers (SDG&E, gas co., phone/cable services, etc.) Tree removal, trimming and protection
Site Improvements including City sidewalk, curb and gutter, fire hydrants or streetlights.
Offsite Utility Connections
PV Solar system Design and Install
Appliances and/or equiment outside of modular living units HVAC condensersDemolition, modification or repair of any existing structures Managers unit
Elevators
Stairs outside of modulesStorage areas
Exterior siding & trim
Exterior Decking
Roof parapetsPe rgolas
Impact Fees
17 AVA_Civic Center Housing ..USOFFSITE
BUId \Vh Co,fdc-c
Exhibit C -Allowance Schedule - Double Studios Type A
Issue Date: 3/2/2025
Allowance Total Category
Category Selection Unit per Unit Qty Allowance Total
2 -Windows & Doors White vinyl glider window w/ snap-in grilles ea. $ 600 2 $ 1,200 Entry Door ea. $ 800 2 $ 1,600
$ 2,800
3,15 - Plumbing Kitchen Sink undermount ea. $ 240 2 $ 480 Kitchen Faucet ea. $ 210 2 $ 420Bathroom Shower Faucet ea. $ 200 2 $ 400 athroom Tub/Shower Insert ea. $ 800 2 $ 1,600
athroom Vanity and Sink Set ea. $ 600 2 $ 1200
athroom Vanity Sink Faucet ea. $ 150 2 $ 300
Rheem 28 gal elec water heater ea. $ 416 2 $ 832 $ 5,232 4,16 - Electrical mart Doorbell ea. $ 70 2 $ 140
Pendant Light ea. $ 80 0 $ -
athroom Vanity Light ea. $ 100 0 $ -
Ceiling Fan ea. $ 130 0 $ - xterior Sconces ea. $ 50 2 $ 100 $ 240 10 - Paint tenor Paint included_________
xterior Paint excluded $ -
11 -Tile & Ceramics athroom Floor Tile sq. ft. $ 2 75[ $ 150 Grout l7lb included
— $ 150
12 -Cabinets & Full-Overlay Base Cabinet with cabinet pull ea. $ 400 4 1,600 Countertops Full-Overlay Upper Cabinet with cabinet pull ea. $ 320 7 2,240 Cabinet Accessories (filler panels, etc.) ea. $ 500 1 — 500 Countertop Prefab Quartz with 6” Backsplash ea. $ 300 1 — 300 $ 4640 13-Fireplace Fireplace ea. $ 1,000 U $ - $ -
14 - Interior Door and Prehung Stile and Rail Interior Door mci. door stop ea. $ 220 2 $ 440 Trim Stile and Rail Pocket Door md. track & lock ea. $ 320 0 $ - Stile and Rail Closet Door & Track (up to 6’ opening) ea. $ 350 0 $ - Stile and Rail Closet Doors & Track (up to 10’ opening) ea. $ 650 0 $ - Exterior Door Lock ea. 45 2 $ 90
Door Handle (interior, exterior, pocket, etc.) ea. $ 35 4 $ 140Bathroom Mirror ea. $ 140 2 $ 280 Towel and Ring, Robe Hook, Toilet Paper Holder ea. $ 35 2 $ 70 Frameless glass shower door ea. $ 480 2 $ 960 $ 1,980
17- Flooring LVP Flooring sq. ft. p 2.50 87 $ 218
Carpet sq. ft. $ 2.00 280 $ 560 $ 778
18-Appliances 24” reflfrzr ea. $ 368 — — $ 736
18” dishwasher ea. $ 320 2 $ 640
12w induction cooktop ea. $ 180 — $ 360
24’ micro/hood ea. $ 280 2 $ 560
$ 2,296
Total Allowances $ 18,116
18 Exhibit C - Allowance Schedule - 1-Beds Type B
Allowance Total Category
Category Selection Unit per Unit Qty Allowance Total
2 -Windows & Doors White vinyl glider window wI snap-in grilles ea. $ 600 1 $ 600 ntry Door ea. $ 800 1 $ 800 $ 1,400
3,15 - Plumbing hen Sink undermount ea. $ 240 1 $ 240
hen Faucet ea. $ 210 1 $ 210
hroom Shower Faucet ea. $ 200 1 $ 200
hroom Tub/Shower Insert ea. $ 800 1 $ 800
hroom Vanity and Sink Set ea. $ 600 1 — $ 600
hroom Vanity Sink Faucet ea. $ 150 1 — $ 150
antaneous Gas Water Heater ea. $ 1,100 0 $ -
4 gal Rheem elec water heater ea. $ 540 1 — $ 540 $ 2,740 4,16 - Electrical art Doorbell ea. $ 70 1 — $ 70
Pendant Light ea. $ 80 0 $ -
hroom Vanity Light ea. $ 100 0 $ - Ce ing Fan ea. $ 130 0 $ - eriorSconces ea. $ 50 1 $ 50 $ 120 10 -Paint n nor Paint included
erior Paint excluded
— $ -
11 - Tile & Ceramics hroom Floor Tile sq. ft. $ 2 35 $ 70 G out l7lb included
— $ 70
12- Cabinets & F -Overlay Base Cabinet with cabinet pull ea. $ 400 2 $ 800 Countertops F-Overlay Upper Cabinet with cabinet pull ea. $ 320 3 $ 960 Cabinet Accessories (filler panels, etc.) ea. $ 500 0.5 $ 250 Countertop Prefab Quartz with 6” Backsplash ea. $ 300 1 $ 300 $ 2,310 13-Fireplace Freplace ea. $ 1,000 0 $ - $ -
14 - Interior Door and Prehung Stile and Rail Interior Door md. door stop ea. $ 220 2 $ 440 Trim e and Rail Pocket Door md. track & lock ea. $ 320 0 $ - S e and Rail Closet Door & Track (up to 6’ opening) ea. $ 350 1 $ 350 e and Rail Closet Doors & Track (up to 10’ opening) ea. $ 650 0 $ - erior Door Lock ea. $ 45 1 — $ 45
Door Handle (interior, exterior, pocket, etc.) ea. $ 35 3 $ 105 hroom Mirror ea. $ 140 1 — $ 140
Towel and Ring, Robe Hook, Toilet Paper Holder ea. $ 35 1 $ 35 Frameless glass shower door ea. $ 420 1 — $ 420 $ 1,535 17 - Flooring LVP Flooring sq. ft. $ 2.50 245 $ 613
Carpet sq.ft. $ 2.00 140 $ 280 $ 893
18- Appliances 24” ref/frzr ea. $ 368 1 — $ 368
24” dishwasher ea. $ 320 1 — $ 320
24w induction range ea. $ 640 1 — $ 640
24” micro/hood ea. $ 280 1 — $ 280
$ 1,608
Total Allowances $ 10,676
Issue Date: 3/2/2025
19 Exhibit C - Allowance Schedule - 2-Beds Type C&D
Issue Date: 3/2/2025
Allowance Total Category
Category Selection Unit per Unit Qty Allowance Total
2 - Windows & Doors White vinyl 6W sliding door w/ snap-in grilles ea. $ 1,200 2 $ 2,400 White vinyl glider window WI snap-in grilles ea. $ 600 1 $ 600 Entry Door ea. $ 800 1 $ 800 $ 3,800
3,15 - Plumbing Kitchen Sink undermount ea. $ 240 1 $ 240 Kitchen Faucet ea. $ 210 1 $ 210Bathroom Shower Faucet ea. $ 200 1 $ 200Bathroom Tub/Shower Insert ea. $ 800 1 $ 800 Bathroom Vanity and Sink Set ea. $ 600 2 $ 1,200
Bathroom Vanity Sink Faucet ea. $ 150 2 $ 300
Instantaneous Gas Water Heater ea. $ 1,100 0 $ -
Rheem 60 gal elec water heater ea $ 720 1 $ 720 $ 3,670 4,16 - Electrical Smart Doorbell ea. $ 70 1 $ 70
Pendant Light ea. $ 80 0 $ -
Bathroom Vanity Light ea. $ 100 0 $ -
Ceiling Fan ea. $ 130 0 $ -
Exterior Sconces ea. $ 50 3 $ 150 $ 220
10 - Paint Interior Paint included
Exterior Paint excluded $ - 11 -Tile& Ceramics Bathroom FloorTile sq.ft. $ 2 70[ $ 140 Grout l7lb included —
- $ 140
12 -Cabinets & Full-Overlay Base Cabinet with cabinet pull ea. $ 400 6 $ 2,400 Countertops Full-Overlay Upper Cabinet with cabinet pull ea. $ 320 7 $ 2,240 Cabinet Accessories (filler panels, etc.) ea. $ 500 1 $ 500 Countertop Prefab Quartz with 6’ Backsplash ea. $ 300 3 $ 900 $ 6,040 13- Fireplace Fireplace ea. $ 1,000 0 $ - $ -
14 - Interior Door and Prehung Stile and Rail Interior Door md. door stop ea. $ 220 4 $ 880 Trim Stile and Rail Pocket Door md. track & lock ea. $ 320 0 $ - Stile and Rail Closet Door & Track (up to 6’ opening) ea. $ 350 2 $ 700 Stile and Rail Closet Doors & Track (up to 10’ opening) ea. $ 650 0 $ - Exterior Door Lock ea. $ 45 3 $ 135 Door Handle (interior, exterior, pocket, etc.) ea. $ 35 7 $ 245Bathroom Mirror ea. $ 140 2 $ 280 Towel and Ring, Robe Hook, Toilet Paper Holder ea. $ 35 2 $ 70 Frameless glass shower door ea. $ 420 1 $ 420 $ 2,730
17- Flooring LVP Flooring sq. ft. $ 2.50 490 $ 1,225
Carpet sq. ft. $ 2.00 273 $ 546 $ 1,771
18-Appliances 32”wref/frzr ea. $ 1,000 1 $ 1,000
24” dishwasher ea. $ 320 1 $ 32030w elec induction range ea. $ 800 1 $ 80030” micro/hood ea. $ 340 1 $ 340 $ 2,460
Total Allowances $ 20,831
20 AVA_Civic Center Housing USOFFSITE
Bud /h
Exhibit 0 - Modular Fabrication Milestones & Draw Schedule Issue Date: 3/2/2025
This project schedule shows the position of the project in the manufacturing pipeline, provided timely payment of all invoicesand the fulfillment of the owner duties. All delays in the completion of any payment milestone or owner duty will result in adelay in fabrication completion.
The manufacturer reserves the right to slide production start and production completion up to (2) weeks. The earliest shipping date is outlined in the schedule.
Modular Fabrication & Transport
Date % Amount Milestone Owner Duties
Reservation & Contract Preparation All Entitlements secured Full DD architectural & engineering sets
submitted to USO
General Contractor selectedLOl / Preliminary proof of financing 6/18/25 5% $ 143,320.99 Modular Fabrication Contract Signing CD set for submission to state & local 5% payment
11/5/25 15% $ 429,962.97 Long Lead-Time Materials Procurement State & local permits received or Notice to ProceedFinancing secured
15% payment
11/26/25 20% $ 573,283.96 Short Lead-Time Materials Procurement All FF&E selections made 20% payment
12/31/25 10% $ 286,641.98 Production Commencement 10% payment 1/22/26 25% $ 716,604.95 50% Production Completion 25% payment 2/2/26 20% $ 573,283.96 75% Production Completion 20% payment 2/13/26 5% $ 143,320.99 100% Production Completion 5% payment2/20/26 Earliest shipping date Owner/GC inspection at factory TOTAL $2,866,419.81
Z,)DUUU
21 SUBMITTED BY:
MAN DEVI LLE
-.—MOQULAR (NC
PREMIER MANUFACTURiNG
1 Civic Center Hrnsmg Project
DESIGN, ENGINEERING, PERMITTING,
MANUFACTURING, ASSEMBLY, ANDDELIVERY OF MODULAR HOUSING UNITS
EXECUTIVE SUMMARY
rL.
I
RE: Response to Civic Center Housing Project RFP #2025-0113 To Whom It May Concern:
On behalf of Mandeville Modular, we are pleased to present our proposal for the developmentof the Civic Center Housing Development, a critical initiative aimed at addressing the pressingissue of affordable housing in the City of San Avalon. This project represents a significantopportunity to leverage our expertise in modular building services to create a housing facility that will provide affordable housing options in the community.
The Civic Center Housing Project in Avalon, California, represents a pivotal initiative aimed at addressing the critical housing challenges faced by the City of Ava Ion. Situated on the picturesque Catalina Island, Avalon is a unique community with a vibrant tourist-based economy and a strong commitment to environmental sustainability. However, its remote island location, 22 miles off the coast of Southern California, presents significant hurdles in terms of housing affordability and availability, particularly for the essential workforce thatsupports the city’s operations and services.
The Civic Center Housing Project is strategically designed to mitigate these housing challenges by developing a 3-story, 22-unit modular housing complex on the City Hall Campus land at 410 Avalon Canyon Road. This project is integral to the City’s efforts to provide both temporary and long-term housing solutions for its essential workforce, thereby improving employee recruitment and retention. The project aligns with Avalon’s broader goals of creating a sustainable, model community that balances economic vitality with environmental stewardship.In addition, due to Avalon’s unique geographic and environmental context necessitates, a tailored approach to the Civic Center Housing Project. The island’s limited land availability and the need for sustainable development practices are key factors influencing the project’s design and execution. The modular housing units will be constructed to withstand the island’s coastal environment, incorporating durable materials and energy-efficient systems to minimize maintenance and operational costs.
The project will be executed in two main phases to ensure meticulous planning and efficient implementation:
Phase 1: Pre-Construction Phase -This 12-week period will involve close collaboration with the City to finalize the design, engineering, and planning aspects of the project. Regular meetings will be held to address all critical components, ensuring that the project is on track tomeet its objectives.
RFP Response to Civic Center Housing Project RFP #2025-0113 Mandeville Modular I 03-03-2025 3 Phase 2: Complete Project Execution -This phase will encompass the full execution of the project, including the manufacturing, assembly, and delivery of the modular units. Thefocus will be on delivering high-quality, energy-efficient housing units that meet all federal, state, and local building codes and accessibility requirements.
Mandeville Modular is uniquely positioned to deliver this project successfully. Our extensive experience in modular building services, combined with our commitment to expedited projectdelivery and widespread experience working with the city of Los Angeles on their HOPE projects, makes us an ideal partner for the City of San Bernardino. We understand theimportance of a comprehensive proposal that details our qualifications, proposed concepts, cost estimates, schedules, and alignment with funding requirements.
Our approach includes providing a schedule that highlights major milestones from design tothe certificate of occupancy. We will utilize our in-house architectural and engineering team to ensure that all design and construction elements meet the highest standards. Additionally, we will contract directly with civil, and MEP, to deliver a full project Construction Documents (CD) Package for submission to both the City and the State for review and approval.Mandeville Modular is committed to acting as an advocate for the City, representing the bestinterests of the owner in the performance of services and modular building quality. We recognize that the development of the Civic Center housing Project is a top priority for the City, and we are dedicated to ensuring its successful completion within the specified timelineand budget.
In conclusion, our goal is simple: to deliver a building that you’re proud of as we are - a building that brings positive change to the community around it. We are confident that our expertise, combined with our commitment to quality and efficiency, will result in a facility that meets the needs of the community and provides a safe, supportive environment for its residents. We look forward to the possibility of partnering with the City of Avalon to bring themuch-needed quality housing to the community.
Sincerely,
Wa%
Heith BibbyFounder
RFP Response to Civic Center Housing Project I RFP #2025-0113 I Mandeville Modular 103-03-2025 4 ,TABLE OF CONTENTS
a
1 i ION OF PROPOSER
• Legal Name & Address of Company
Mandeville Modular, a California Copration
39516 30th St E, Palmdale, CA 93550
(888) 662-8458• Legal form of company
Corporation
• Name, title, address and telephone number of the proposed representative to contact concerning the Proposal Submittal.
Heith BibbyFounder & Owner
39516 30th St E, Palmdale, CA 93550
Phone: (562) 661-9149
Email: [email protected]
• California Manufacturing License NumberMF1594154
Mandeville Modular, Inc. has been recognized as a certified Minority Business Enterprise (MOE). This certification, backed by the Clearinghouse seal isa testament toMandeville Modular’s commitment to diversity and inclusivity. The Verification Order Number 23000248, dated April21 2023, underscores the teams dedication tomaintaining the highest standards of business practice. r Housing and Con pninhly Onniitapiiiniit
c&S OS
Occupational License Detail - Manufacturer
L,nn,nbo U11094154
IIITnLI Nrn UALOLL1LIL M000LAS INC
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Original IssnO One 1212L12021
toPIrni on DOle IVlIrZO2S
buoln000 Noble MANL)tblLU M000L°A INC
MIo Lonylon 19510 3010 ST LAST P2L°OCIAI€. CAN3LSO
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J7 LI KT1IIIATIOTo LSI’IRAlION 17211, AprIl Cl, 2210
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MInoIry lIo,1n.u Fnlerpthn (MDI?)
porn,. olL ion 000noA Sub, 16.02 ‘Sn 10.0, 103, I,un,.ur.,roIod .rth. vblro,rnb ApvI,r,ro., P.rbp 101,CoOfoo.rn.tahl ion .. lyntlOth, (3 rohoono nnl 032rdborrro ronibo nrom0l nl oil boo .021,0,072 rrobbon 302a100T,ry hoop. .0nonoob,pne 00100 F.rOr,roonr,oa, roy rn,Il 0• .knob of Argrb3rry. Th, C 0TIooo n.y 10,0,2.1 lOrNflOObo0. iii &10oroonA Aon ..oh .1.1,0 OOt f obuned by rob., .rollobng on atoner, .nInmrUrm Ooroo,Orrnon mop oono 0 *ny ,fo0,to bIllowbr 0.10? *1109 or rLrIrry .o.,&r1 Ion, Ononon,,, nn.lrJ rIot no (blonloolon n,Irn 01*1 boonboor no,y rbqoto ml2o,oool ,,0.enouun oooornl.ooon o,oono,dodn,ln,n000nnronolnsoOllyeIi2.Ory
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MANDEVILLE MODULAR, INC
NAICS Codes
NAICS Title
Prefabricated Metal BuIlding And Component Manufacturing Unique Entity ID CAGE I NCAGE Purpose of Registration
W9AFFEBRZAD5 OQKT9 All Awards
Registration Status Expiration Date
Active Registration Jan 9, 2026
PhysIcal Address Mailing Address
39510 Mlddleton ST 39510 Middieton ST
Palmdale, California 93551-1046 Palmdale, California 93551-1046United States United States Primary
Yes
NAICS Codes
332311
8 STAFFING RESOURCES
1 0
Mandeville Modular- OWNERSHIP INFORMATION
HEITH BIBBY
PRESIDENT & CEO
Industry& Community Involvement
Naonal Minority Supplier Development CouncilMember
Antelope Valley Partners for Health
Contnbutor / Volunteer
EXE(.J’T’1\/1 Bi((RAPI1Y
Heith has been actively involvedin the construction industry since i 990 having served in both the
public and private sectors.He has extensive multi
disciplinary experience in
residential and mixed-use
developments, civil infrastructure
improvements, public works
facilities and commercial building
construction and medical
faciii tie s.
His expertise includes program
definition, bid solicitation,contract and scheduleadministration, architectural and engineering management,constructability reviews, valueengineering analysis and public utility regulatory matters.
Education
Cal State — Dominguez Hills
Bachelor of Science
10 Mandeville Modular -OWNERSHIP INFORMATION
RICHARD LOPEZ
PRODUCTION MANAGER
EXECUTIVE BIOGRAPHY
Richard is a highly skilled Floor
Production Manager at Mandeville
Modular, Inc., with over 24 years
of combined experience in
construction, including 1 4 years in
traditional stick building, 6 years
in panelized fabrication, and 4
years in volumetric steel modular
production.
His expertise in managing floorproduction processes ensuresseamless operations, precise execution, and high-quality output.
Richard excels in coordinating
teams, optimizing workflows, and
overseeing quality control
measures to meet project
deadlines and maintain Mandeville
Modular’s standards of excellencein modular construction. 11 Mandeville Modular- OWNERSHIP INFORMATION
JARRED BIBBY
DIRECTOR OF DESIGN
)<E(i1’IVFE RT()3Rs\FHY
Jarred is an accomplished Design
Director at Mandeville Modular,
Inc., bringing multiple years of
experience in architectural design,
project management, and
innovative modular solutions.
His expertise lies in developing
creative and functional designconcepts tailored to volumetric steel modular construction,
ensuring high-quality and costefficient results.
Jarred’s leadership has been
instrumental in guiding
multidisciplinary teams through
complex design projects, fosteringcollaboration, and delivering on client expectations while
maintaining Mandeville Modular’sreputation for excellence in design and functionality.
Education
College of the Canyons
Bachelor of Arts
12 Mandeville Modular -OWNERSHIP INFORMATION
BRYAN WARD
OPERATIONS MANAGER
EXECUTIVE BIOGRAPHY
Bryan is an accomplished
operations leader with 1 4 years ofexperience in logistics, operations, material sourcing, and
quality control. As Operations
Manager at Mandeville Modular,
Inc., Bryan is instrumental in
optimizing production workflows,ensuring supply chain efficiency, and maintaining the highest
quality standards in volumetric
steel modular fabrication. With a
results-driven approach and a
strong background in strategic
planning, he ensures that projects
are delivered on time, within
budget, and to clientspecifications.
12 Mandeville Modular- OWNERSHIP INFORMATION
I i?v,
SETH HAGUE
PROJECT MANAGMENT
University of OregonBachelor of Science
University of LondonBachelor of Science, PublicRelations Industry& Community Involvement
Urban Land Institute
Member
Association of Corporate Growth
Seattle Chapter
Member
EXECUTIVE BIOGRAPHY
Short for the Latin phrase Magnum Ambitio, or “Big
Ambition,” Mag—Amb Development is a real estate
investment company that sponsors and partners withindustry leaders to acquire and develop best—in—classreal estate assets while serving and the day—to—dayproject management, analyst, and capital markets advisement and sourcing.
The Mag-Amb portfolio and pipeline includes a mix of
hospitality, affordable and workforce housing
throughout the Western US. leveraging volumetric
modular construction methodologies, Mag-Amb hasbeen able to create incremental value to its investors through expediting construction timelines, mitigating
overall risk profiles, and providing cost-efficient
alternatives to secondary and tertiary markets where
labor is a significant factor.
Prior to starting Mag—Amb Development, Seth spent
the greater part of the last decade in the third—party
hotel management space with groups such asEvolution Hospitality, Aimbridge, Hospitality, and TPGHotels and Resorts where he oversaw the marketing, ecommerce, and market positioning of full service and
independent hotels for hotels such as L’Auberge de
Sedona, Tetra Hotel, Hotel Erwin, The Nantucket
Resort Collection, and InterContinental Hotel Kansas
City.Seth grew up on the Oregon Coast in Seaside, OR — home of the movie ‘Goonies’ and enjoyswatching/playing every sport under the sun. He is also a drummer, hiker, self—proclaimed foodie, craft
beer connoisseur, real estate nut, and avid Oregon
Duck fan.
Education
Extended Stay Lodging AssociationMember
15 Subcontractors
Tavares & Associates
We offer over 45 years of experience in structural design across all facets of construction in any material. Our specialties include structural steel, concrete, wood frame, light gauge steel, aluminum and fiberglass structures. We currently hold professional engineering licenses in 45 states and are heavily involved with the design of pre-erigineered, modular and panelized building systems as well as emerging construction technologies. We have been active in pursuing these new technologies and can help with ICC code approvals, finite element analysis and develop testing protocol. - S AVARE9 _J DCIA1E
Projoct OetIlo
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(808) 444 3344
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Prolect ProfileHope caLao AnoI.i, t
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(8801 241-3244
Project ProfileHope oo BootucoLos *000100. CA
F1102000 bOo Psal, a oloed pff0sfe1 5,861 nwbet.011 (toasfy ufJS In 100,2610100 otDc1e sloe mo4)Oas oyoI acoc1eln otalon’ COck The 60080) I) CuItooOv In pe,,i 1 16 FISCAL STABILITY
Mandeville Modular will leverage its 20 years of industry experience, coupled with the technical expertise honed through completing thousands of units worth of workforce and affordable housing including six Hope Transitional Housing projects and four Navigation Centers for the city of Los Angles over the past five years, tosuccessfully deliver the Civic Center Housing Project for the City of Avalon.
Our vast experience in volumetric modular construction enables us tostreamline the design, manufacturing, and installation processes, ensuring timely delivery and cost-effective solutions. The lessons learned from our previous projects, especially in managing complex logistics and quality control, will be pivotal in executing this project with minimal disruption to the surrounding community.
Each phase of the project, from conceptualization to completion, willbe supported by our dedicated team, whose expertise spans engineering, production, and on-site assembly. Our ability to adapt to varying project demands while maintaining high standards of safety, durability, and sustainability is proven by our success with similar projects.For this project, Mandeville Modular will utilize its advanced modular technology to accelerate the build time without compromising on quality, ensuring a rapid deployment of vital housing and service infrastructure that is both scalable and flexible to future needs. 23 Mark Oberhoizer
Associate Principal
KTGY Architecture + PlanningDirect - 949-221-6224Main - 949-851-2123 Cell - 512-968-7365
Email [email protected]
Javier A. Gonzalez PE
Construction Management Division —Civil Engineer
Bureau of Engineering - Department of Public Works
1149 S. Broadway Suite 860 ENGINEERING Los Angeles, CA 90015 MailStop No 500
Office - 213-847-4725 CIIY O LOS ANGLLLS
Email iavier.gonzalezlacity.org
Michael Antoun Nahas
Cal Tech Fire
Direct - 310-345-4117
Email - [email protected] CAL TECH FIRE PROTECTION
Arch itecture+PIan ning
24 Pau’. Pelticani
Architects Loft
480-567-1634
Richard Chiavetta
Tavares & Associates
858-444-3344
C :
LOFi
ii I :;
I :::, ‘.r:
25 Paul Pellicani
Architects Loft
480-567-1634
Richard Chiavetta
Tavares & Associates
858-444-3344
crch ecrs LOFT
26 a) Role of the firm — Design, Feel Fabrication
b) Dollar value of the services -$18.5mm
c) Dollar value of the fee -Reference Hourly rates on Pg. 36 d) Description of services — Modular project supervisor, steel fabrication, staircases & elevators
e) Staffing — Reference section four (4) herein
f) Duration of providing services — Twelve (12) months
27 a) Role of the firm — Modular Manufacturer, Design, Feel Fabrication b) Dollar value of the services - $146mmc) Dollar value of the fee -Reference Hourly rates on Pg. 36d) Description of services — Modular project supervisor, steel fabrication, staircases & elevators
e) Staffing — Reference section four (4) herein
f) Duration of providing services — Twelve (12) months
28 111
a)
b)
c)d)e)
f)
San Bernardino HOPE 796E 6thStreet
Navigation Center
200 Beds
Homeless and Supportive Hosing
Role of the firm — Modular Manufacturer, Design, Feel Fabrication Dollar value of the services - $ 14.8mmDollar value of the fee -Reference Hourly rates on Pg. 36Description of services — Chaise design and fabrication, fit & finish, structural
Staffing — Reference section four (4) herein
Duration of providing services — Nine (9) months
29 PROPOSED METHOD TO ACCOMPLISH THE WORK
I. Overview of Approach
Mandeville Modular, Inc. (MMI) is committed to delivering innovative, high-quality modular construction services aligned with the City’s goals of efficiency, sustainability, and cost-effectiveness.
We will leverage our expertise in volumetric modular construction to meet the project’s objectiveswhile ensuring compliance with all applicable regulations and requirements. Our approach includesdetailed project management, streamlined communication, and a robust quality control process to guarantee the timely and successful completion of the project.
IL Scope of Services
The scope of services, as outlined in Exhibit “A,” includes designing, fabricating, and delivering modular units that meet the City’s functional and aesthetic goals. This also involves managing construction site logistics, installing the modules, and ensuring proper connections to utilities and infrastructure. MMI will take responsibility for all project phases, from pre-construction to final installation and occupancy, including the following key services:• Pre-construction Planning:
Review of project requirements, including regulatory compliance. > Collaboration with City representatives to finalize design specifications.o Value engineering to optimize project cost without sacrificing quality. • Design and Engineering:
o Architectural design and engineering services for modular units. o Integration of energy-efficient systems and sustainable building practices. • Modular Fabrication:
o Offsite fabrication at MMI’S facility, reducing onsite construction time.o Utilization of high-quality materials to ensure durability and performance. • Site Preparation and Installation:
o Site grading, utility connections, and foundation work in advance of modular delivery. o Delivery and installation of modular units.o Final inspection and connection of modules. • Post-installation Services:
o Quality assurance and final inspections.
Commissioning and handover to the City.
31 /
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III. Goals of the City
To ensure MMI’s approach aligns with the City’s goals, the following objectives will guide our technical and management strategy:
1. Timely Delivery: MMI will adhere to a strict project schedule with well-defined milestones, ensuring that deliverables are completed on time.
2. Cost Efficiency: We will implement cost-saving measures by utilizing advanced modular construction methods and optimized resource management.
3. Sustainability: The project will incorporate green building techniques, energy-efficient systems, and materials that meet LEED standards.
4. Community Engagement: MMI will engage with local stakeholders to ensure that the design and construction reflect the needs and preferences of the community.
IV. Project Management Approach
MMI will employ a structured project management approach to ensure that all aspects of the project are delivered as planned;
• Project Manager: A dedicated project manager will serve as the single point of contact for the City, overseeing all stages of the project.
• Communication Protocols: Regular updates, reports, and meetings with City representatives will keep all stakeholders informed.
• Risk Management: MMI will conduct risk assessments at each stage of the project to identify potential challenges and develop mitigation strategies. • Quality Assurance: A comprehensive quality control plan will be implemented at every phase to ensure compliance with specifications and standards.
32 I/ 4.Ii
V. First-Year Schedule of Tasks, Milestones, and Deliverables The following draft schedule outlines the key tasks, milestones, and deliverables for the first year of the project. This schedule will be adjusted as needed based on the City’s specific requirements and project conditions.
Week 1-2: Pre-Construction Planning
• Task: Kickoff meeting with City stakeholders.• Task: Finalize project scope and contract terms.• Milestone: Submission of finalized project design and timeline. • Deliverable: Comprehensive project plan, including design specifications and cost estimates.
Week 3-5: Design and Engineering
• Task: Develop architectural and engineering designs for modular units.• Milestone: City approval of design plans. • Deliverable: Approved architectural and engineering construction drawings.
Modular Drawing Comp
Civic Center Housing Project Schedule
State Approval
Modular Manufacturing
o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Weeks
33 )
I + li’l
Week 5-7: State Approvals
• Task: Obtain necessary State permits and approvals.
• Milestone: Preparation of Construction Documents for all remaining (non modular) scope
• Deliverable: State Permits obtained
Week 7-21
Modular Fabrication• Task: Manufacture modular units at MMI’S offsite facility.• Task: Conduct quality inspections and ensure compliance with City standards. • Milestone: Completion of fabrication of all units.
• Deliverable: Factory-built modules ready for delivery.
Delivery and Installation• Task: Transport modular units to the site. • Task: Install units and complete utility hookups.• Milestone: Completion of modular installation. • Deliverable: Fully installed and connected modular structures.
Final Inspections and Handover• Task: Conduct final inspections and ensure all punch list items are addressed. • Task: Complete final quality checks and commission systems. • Milestone: Certificate of occupancy obtained.• Deliverable: Handover of completed project to the City. 34 VI. Additional Recommendations
While reviewing the scope of services, MMI has identified potential areas for enhancement:
1. Incorporation of Smart Technology: Integrating smart building systems can provide the City with long-term cost savings in energy use and building maintenance.
2. Enhanced Community Spaces: Modular construction allows flexibility in design. MMI can add or adapt community areas that align with the City’s vision of fostering public engagement.
By following this technical and management approach, Mandeville Modular, Inc. is confident in delivering a project that meets the City’s expectations in a timely, cost-effective, and sustainable manner.
166 S Alvarado St - Hope on Alvarado
3 over I podium; 84 Units
35 V
) FEE PROPOSAL
I
A. For all Phase 1 Services, a lump sum of: $62,550
B. For all Phase 2 Services, a lump sum of: $3,422,916
*Numbers Subject to Change.
*Estimates are based on plans provided within RFP
The following Unit Rates are inclusive of all applicable taxes, overhead, and burdens and benefits of every nature apphcable to the Services, and profit, and are valid for one year from the Effective Date of the Contract at which time the Unit Rates may be modified in accordance with the Contract.
Manufacture (Mandeville Modular, mc) RateFee Schedule CategoryPrincipal $350.00General Counsel $300.00 Project Executive $288.59
Program Manager $288.59Business Analyst $288.59
Tech Integration $288.59
Project Estimator $288.59Production Manager $288.59
Project Scheduler $259.74Design Manager $259.74Construction Manager $259.74Project Manager $250.00Contract Manager $195.00 Financial Analyst $184.67Project Controls $155.21
13218 Avalon Blvd -Avalon Apartements
55-units; three-story walk up 37
INSURANCE
CERTIFICATE OF LIABILITY INSURANCE
THIS CERTiFICATE is ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOIFER. THIS CERTiFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY TIlE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BE1WEEN THE ISSUING INSURER(S). AUTHORIZEDREPRESENTATIVE OR PRODUCER. AND THE CERTIFICATE HOLDER.IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy{ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the tamisandcondifionsofthepoticy.certainpoliciesmayrequireanendorsemen(. Astatementon this certificate does not confer nutits to (tie certificate holder in lieu of such endoraementfs).
PROO4JCER uc1,
Fiscu Commercial Insurance Services, Inc. PHONE 1164 Road Runner Way (NV. N5 £,if (805) 523-8600 I .ioi(805) 5238611 Simi Valley, CA 93065 certsfcisonIine.cam
INSURE__IAFFORGINO COVERAGE
NILFERA:Evanston Insurance Company 36378
oeuem ‘•-nsurance Company of the West 27647
Mandeville Modular. Inc. -acInc i,ompensauon pnurance .pmppny 1155539516 30th Street East Palmdale, CA 93550
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COVERAGES CERTIFICATE NUMBER: REViSION NUMBER: — T’Y?EOFINWRANCE L I POUCYNLIRSER — A X cOSIERCLS1, O€NERAL UASIUTY CAJU-WO€
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free, GeeDse UM 1,000,006 ‘)EAC TvN OF OPERATIONS bees &L’ VUCTUIAIT Professional Uab — — 01 OH 0709828-24 11130(2024 11l30i202, Eat... 1,000,006 oEEcTN OF OPERAN1OF4S I LOCAT)ONN I VERRLE$ IAc ill, ee,MloeaI RemalA 155551, ma, bN ailaoheE Irma,. aao. N reqilSed) HNOA LIABILDY as referenced above reters to hired Auto Liability and Non-Owned Auto LiabIlityEntity City of Si Bernardino (Finance DepartmentlPunchasing Dilision) CERTiFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCIUBED POUCIES BE CANCELLED BEFORE THE EXPIILAflON DATE THEREOF. NOTICE WILL BE DEUVERED INACCORDANCE WITH THE POUCY PROViSIONS.
AIJThOR1D REPREIENTAIWE
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(
ACORI) 25 12016103) @1988-2016 ACORD CORPORATION. All rights reserved.
The ACORD name and Ioo are registered marls of ACORD
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MANDMOD-01 AHEHF
DATE tNVUYTYYI
1211612024
THIC IC TO CERTIFY THAt THE POLICIEC OP INCURANCE LICTED BELOW HAVE BEEN ICCLJED TO ThE INCUREO NAMED ABOVE FOI ThE POLICY PERIOD INDICATED. NOTWITHCTANDII4G ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RECPECTTO WHICH THICCERTIFICATE MAY BE ICCUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IC SUBJECT TO ALL THE TERMS.FYI’I iIOIIrJG 51111 COHOFTIOMT OF SUCH PCII.ICIEC UMITG CHOWN MAY HAVE REFIt REOIICEG NY PAlO CI AIUC xx
MKLVSPBCOO6SSI 611712024 6117(2025
UNITS
HNOA LIABILITY 1,000,006
39 Bonding Capacity up to $14,000,000 subject to Finalized Budget and Contract Draft from City of San Bernardino
Bond Number P811562508199 -$1,000,000Principal Name Mandevitle Modular, Inc.
Net Due $1000RenewaL Term Length 8/1/2024 - 8/1/2025
Bond Type Arizona — Manufacturing / Modular
40 LITIGATION
•
**NOT APPLICABLE**
42 OTHER INFOM RATION
I
Community Involvement
Address Office Hours /Y’’PI—I 4083W. Ave L #370. Lancaster. CA 93536 0 Munday Friday 8AM -4PM Antelope Valley Partners for Health Cemmunily Collabo.’ehve P,smalingIlealTh and Wellness
iclership Whit WC (to Resources Cireer Opportunities Form Violence Prevention Prognrns Get Connected Hiltowecen 202 I Contact Us Mission and Vision
AVPH’s mission is to educate, strengthen and adnocate for the community through services arid partnerships. achieving optimal healthand quality of life for ill people irs the Antelope Valley.
AVPHs vision that all children, families, arid individuals in the AntCtopeValley will have optintal psychosocial, physical and environmental health Assist with programs that provide direct services to the community of Antelope Valley, including Welcome Baby, Healthy Families America (HFA) Home Visitation programs, HandyWorker program, Lactation, Building Community Capacity, Family Caregiver Support Program, Relative Home Assessment Services, Relative Support Services and Prevention and Aftercare.
www.avph.org
44 CERTIFICATION OF PROPOSAL
The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFPI
Heith BibbyPresident & CEOMandeville Modular, Inc
46 EXECUTIVE SUMMARY:
Civic Center ModuLar Housing Project
Global Modular Partners, LLC (GMP), in collaboration with West Modular Manufacturing, Lowney Architecture, and ProSet, is pleased to submit this proposal in response to the City of Avalon’s Request for Proposals for the design, manufacturing, and delivery of 30 modular housing units for the Civic Center Housing Project. Our team is committed to fulfilling the City of Avalon’s objectives by offering innovative modular housing solutions that precisely align with the technical specifications and scope of work outlined in Exhibit ‘A.” Our team brings unparalleled expertise, having completed more modular projects in California than any other group, and we are uniquely positioned to deliver high-quality, durable, and sustainable modular housing units tailored to the needs of Avalon and Catalina Island.
UNMATCHED EXPE1ISE AND EXPERIENCE
GMP and its partners offer a comprehensive approach to modular construction that ensures efficiency, cost-effectiveness, and quality. West Modular Manufacturing, based in Mexico, brings state-of-the-art modular manufacturing capabilities, producing superior steel-framed modular units. Lowney Architecture is a leader in modular design, ensuring that the de5ign documents produced by West Modular team will be approved by the State HCD with the least number of comments or modifications. Having installed over 12,000 modular units to date, ProSet specializes in the installation of modular housing, providing the technical expertise necessary for seamless assembly and construction.
INNOVATIVE AND DURABLE MODULAR DESIGN
Our modular units are constructed with steel rather than traditional wood framing, offering significant advantages for Avalon’s coastal and humid climate. The benefits of steel construction include:
• Enhanced Durability: Steel structures are more resilient against extreme weather conditions, seismic activity, and wear over time.
• Resistance to Environmental Hazards: Unlike wood, steel is impervious to termites, mold, and water damage, ensuring longevity and reducing long-term maintenance costs. • Sustainability & Efficiency: Our manufacturing processes prioritize sustalnability, and our modular approach minimizes waste while expediting project timelines.
COMPREHENSIVE SERVICES BEYOND DELIVERY
Ou teams’ commitment extends beyond the delivery of modular units to the Port of Long Beach. Our full-service approach includes:
• Logistical Coordination & Delivery Management: Ensuring timely and secure transportation of units to Catalina island.
• Technical & Construction Support: ProSet’s on-site expertise guarantees a seamless installation process, maintaining quality control and meeting project timelines. • Post-installation Support: Ongoing technical assistance and maintenance guidance to ensure long-term performance and resident satisfaction.
01 Identification of Proposer
LEGAL NAME ADDRESS LEGAL FORM PARENT PROPOSED CITY BUSINESS LICENSE NO.
OF COMPANY COMPANY REPRESENTATIVE
Global Modular Partners (GMP) 1630 San Pablo Aye, Oakland, LLC NONE Fuad Sweiss, Princi- 1- USA Commercial and Government Entity Code (CAGE) 98L40 CA 94612 pal 2- DUNN & Bradstreet TPMMLPP42MB2
3- Professional Engineer, CA, No. 45047, Exp. 3/31/26
4- Professional Land Surveyor. CA, No. 8433, Exp. 12/31/26 5- Contractors License Class A, CA No. 670872, Exp. 8/31/26 West Modular Manufacturing Parque Industrial Cadena INC NONE Demien FarreL, CEO MF1608879 (WMM) Carretera Libre Tijuana — Mex
icali Exterior Numero 22219,
Interior B, Colonia Fideicomi
so El Florido, Tijuana, Baja Cal
ifornia, Código Postal 22245
Lowney Architecture 360 17th St.. Suite 200 INC / S CORP NONE Ken Lowney City of Oakland Business Tax Cert. Acct. No. 00058658 Oakland, California 94612 Owner
CA Secretary of State Certificate of Status File Numebr: C2671710 Lowney Architecture Los
Angeles Ken Lowney, President & CEO AlA, CA Architecture License:
Bradbury Building C29482
304 5 Broadway, Suite 330
Los Angeles. CA 90013
Proset Construction 519 E. Main Street INC NONE Scott Bridger 1011961 Montrose, CO 81401 Managing Partner
Stream Logistics 6220 E.Thomas Rd, Suite INC NONE Aaron Morton 200, Scottsdale, AZ 85251 Leadership
4 02 Staffing Resources
INTRODUCTION:
Our team is committed to delivering a high-quality, efficient, and well-coordinated modular housing project.
With expertise spanning project management, engineering, modular manufacturing, and quality assurance, we have assembled a team of seasoned professionals dedicated to ensuring the success of this initiative. Below are the key personnel who will lead and execute various aspects of the project.
KEY PERSONNEL:
Project Manager & Primary Contact: Fuad Sweiss, PE, PLS, GC, CEO, GMP Fuad Sweiss will lead the project team, leveraging his extensive experience in project management. engineering. and construction. As Project Manager. Fuad will be responsible for coordinating all project activities, ensuring compliance with project goals, and maintaining effective communication with the City of Avalon.
Site Superintendent/Plant Manager: Jack Dooley, West Modular Manufacturing Jack Dooley will oversee the daily operations at both the project site and the manufacturing plant. l-ts role includes managing the construction process, coordinating with subcontractors, and ensuring that all project milestones are met on schedule,
ADDITIONAL INFORMATION & SUPPORT STAFF:
Quality Control Specialist: Sesha Tam, West Modular Manufacturing Sesha Tam will lead the quality assurance and control efforts for the project. Sesha will implement rigorous quality standards and inspection processes to ensure that all modular units meet the specified requirements and are delivered to the highest quality standards.
Ken Lowney, President & CEO of Lowney Architecture
As a modular housing expert. Lowney Architecture will provide specialized knowledge and guidance on modular construction techniques to optimize the design and assembly of the housing units. Lowney Architecture will also deliver comprehensive design services, including developing detailed architectural plans, ensuring compliance with building codes, and collaborating with the project team to integrate effective design solutions that align with the project’s objectives.
Scott Bridger, ProSet, Installation Expert
Scott Bridger will bring his expertise in installation processes to the project, ensuring the seamless assembly and installation of the modular units on site.
Aaron Morton, Stream Logistics, Transportation Expert
Aaron Morton will manage the logistics and transportation of modular units from the manufacturing facility to the project site, ensuring timely and efficient delivery.
SUMMARY OF FIRM’S CAPACITY AND FLEXIBILITY TO SCALE PERSONNEL:
Our team has the expertise, resources, and flexibility to scale personnel as needed throughout the project.
With a strong network of professionals and industry partnerships. we can efficiently allocate additional staff to meet project demands. We maintain a core team of skilled specialists—project managers. engineers, architects. site supervisors, and quality control experts—who can quickly adapt to evolving needs. Additionally. our collaboration with trusted subcontractors and manufacturing partners allows us to expand our workforce as necessary to address workload fluctuations or accelerated timelines. By leveraging our industry relationships and talent pool, we ensure optimal staffing at every phase. maintaining efficiency. quality, and compliance with project objectives.
JOCELYN FRANCIS
ASSISTANT CITY MANAGER
FUAD SWEISS
CEO, GLOBAL MODULAR
PARNERS, LLC (GMP)
PRIMARY CONTACT
WEST MODULAR TEAM
DEMIEN FARRELL, CEO
JACK DOOLEY, PLANT MANAGER
ISEE PG. 5 FOR DETAILED STAFF)
KEN LOWNEY GMP TEAM SCOTT BRIDGER AARON MORTON CEO. LOWNEY RAUL GODINEZ PRINCIPAL. PROSET LEADERSHIP,
ARCHITECRTURE MUSTAFA ASI-IOUR STREAM LOGISTICS
6 02 Staffing Resources
Staff Assigned: West ModuLar Manufacturing
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02 Staffing Resources
Project Team Biographies
FUAD SWEISS, PE, PLS, GC, LEE AP
CEO, GLOBAL MODULAR PARNERS, LLC (GMP) & PRIMARY CONTACT Mr. Sweiss isa Professional Engineer with extensive experience in designing and constructing vertical and horizontal public works projects and modular facilities. Over the last 35 years, he managed construction portfolios for multiple municipal agencies with a value of over $5 Billion. His tenure as a public official included Executive Director for the Santa Ana Public Works, City Engineer for the City and County of San Francisco. Mayor’s Senior Policy Advisor, and Engineering Manager for Oakland Public Works. Mr. Sweiss served 10 years as a California State Commissioner on the Seismic Safety Commission and was recently appointed to the prestigious State Board of Architects by Gover nor Newsom. He is also the founder of GMP, a company focused on managing modular projects from inception to completion.
EDUCATION: BSc. Civil Engineering (1981), University of Jordan PROFESSIONAL LICENSES:
Engineer, CA, No. CE45047. Professional Land Surveyor, CA, No. L 8433, General Engineering Contractor — Class A 670872, LEED AP -Certification/Training: OSHA 30-Hour Construction Safety and Health, Certified Disaster Relief Engineer. OES - Area of Expertise: Modular Design & Construction, Partnering, Project Management, Design/Build, Public Infrastructure, Public Buildings, Earthquake Engineering, Sea Level Rise, Architectural Design, Government Polity & Regulations.
RAUL GODINEZ II, PRESIDENT, GLOBAL MODULAR PARNERS, LLC (GMP) Mr. Godinez is a Civil engineer and municipal executive with over 30 years of experience in public works and city management. Proven success in delivering capital projects. managing municipal budgets, and leading teams to oper ational excellence.
DEMIEN FARREL
CEO, WEST MODULAR MANUFACTURING
Demien is a seasoned executive bringing a wide range of experience in real estate investment and development. As a real estate and hospitality developer, he specialized in the acquisition, development, construction and management of hospitality, lifestyle, residential and commercial assets. After noticing the potential of an emerging modular real estate market, Demien founded WEST -where he is changing the way construction projects are delivered.
JUSTIN BRECHTEL, AlA
VP, DESIGN, ARCHITECTURE + ENGINEERING, WEST MODULAR MANUFACTURING With over 19 years of experience, Justin brings a unique balance of design sensibility, knowledge of construction and perpetual curiosity to all his work. His portfolio of professional work includes a diverse range of award-winning projects such as: redevelopment mised-use master plans, campus planning, museums, hotels and hospitality desti nations, multi-family and high-end single-family residences.
JACK DOOLEY
PLANT MANAGER, WEST MODULAR MANUFACTURING
Jack Dooley is a seasoned Site Superintendent & Plant Manager at West Modular Manufacturing, overseeing daily operations, production efficiency, and workforce management. With extensive experience in modular construction, he ensures seamless project execution, quality control, and compliance with industry standards, Jack specializes in optimizing manufacturing workflows, maintaining safety protocols, and driving cost-effective solutions for largescale modular projects. His leadership fosters a high-performing team dedicated to delivering innovative, sustain able, and high-quality modular structures.
PROFESSIONAL EXPERIENCE:
President specializing in modular construction and infrastructure in Southern California.
City of Santa Ana (2017 —2019) City Manager: managed operations for 332,318 residents with a $353 million budget:
developed a 200-bed homeless shelter and secured a $60 million sales tax measure.
City of Lynwood (2015—2017) Public Works Director / City Engineer: Public Works Director/City Engineer oversaw a $23 million budget and delivered significant projects like a community center and city hall annex.
City of El Monte (2013—2015) City Manager managed operations for 115,000 residents with a $51 million budget, lead ing $790 million in economic development initiatives.
City of Santa Ana (2009 — 2013) Executive Director. Public: led significant projects, including a S250 million transit project.
City of Oakland (2001 —2009) Public Works Agency Director: Managed a $148 million budget and achieved national accreditation.
EDUCATION & LICENSES: B.S. in Civil Engineering. California State University, Northridge (1987) -Registered Civil Engineer, California (C55588)
AWARDS: APWA National Top Ten Public Works Leader (2009) - Public Works Leadership Fellow (2011) Highlighted Projects:- **N0RS Los Angeles: Led the construction of a 150-inch sewer tunnel (8.5 miles). Santa Ana Street Reha bilitation: Managed a $100 million initiative for 262 miles of city streets. Vicksburg Interceptor Sewer: Oversaw the first trenchless micro-tunneling project near LAX.
MEMBERSHIPS: American Public Works Association (APWA) - League of California Cities Publications: “Micro-Tun neling vs. Conventional Pipe Jacking.” presented at NO-DIG ‘96 Conference.
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EXPERIENCE
TEAM’S HISTORY AND YEARS IN BUSINESS
• Global Modular Partners )GMP) — 5 years in business, specializing in modular consulting and contracting. • West Modular Manufacturing )WMM) — Established in 2020, specializing in steel-frame modular manufacturing. • Lowney Architecture (LA) — Over 20 years of experience in architectural design, with a strong focus on modular construction.
• ProSet Construction — Over a decade of experience in modular unit installation, having completed 15,000* modular placements.
REFERENCES:
No Company City Name Tel email Project Description
Size of Services
1 GMP San Vince 415-909- i::r.,&ivs:uLiheic.,.x.2w $5.0 Modular Francisco Agbsyani 0826 Mil Offices
2 GMP US Navy Russell 808-824- .zouiizo $5.0 Modular
Yamada 1608 Md Offices
3 Lowney Oakland 8ill 650-901- [email protected] $75 Mu Modular Arch Heath, 1346 workiorce
IESO housing
LOCAL EXPERIENCE WITH THE CITY OF AVALON
While our team doesn’t have experience working with the City of Avalon, we have expensive experience working with multiple cities across California. Fuad Sweiss has worked for the Cities of Oakland, San Francisco. and Santa Ana for over 32 years in leadership capacities and is very familiar with the City government decision making process. We will be more thsn happy to provide any support needed from our team for the City’s team including coaching and sharing our modular technical experience to allow the City of Avalon to complete more modular projects in the future.
CONCLUSION
The Global Modular Partners team brings together the expertise of a modular consultant, a proven manufacturing facility, an experienced architectural firm, and a premier installation contractor, ensuring a high-quality, costeffective, and timely modular housing solution for the City of Avalon. With extensive experience in modular projects for both public and private sectors, the team is uniquely positioned to deliver a turnkey housing solution that meets Avalon’s needs efficiently and sustainably.
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ResidentiaL Six Story BuiLding
LOS ANGELES CA
PROJECT LETAiLS
Sector: Multi-Farriily Residential Housing
Size: 22 Modular Units, six story building
Delivery Method: Modular Construction
Role: Modular Architect
Dollar of Service: S3,700.000
Dollar Value of Fee:
Staffing:
Duration of Services:
Relat:onsship to Client:
Client Contact: West Development Partners
MOD U L AR
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JESD FacuLty ÷Staff Housing DALY CITY. CA
The Jefferson Elementary School District (IESD) housing project fulfills an unmet need for affordable faculty and stuff accommodations in Daly City.
CA. To attract and tetain teachers and staff. IESD has committed to build 56 affordable units for employees at
a substantial discount from market-tate
tents.
The design incorporates matetial and color elements from the surrounding single-family neighborhoods. including amid colors to enliuee the pro1ect on the city’s typical foggy days. Simple materials, such as stucco and horizontal siding in shades of blues, greens, and reds form familiar patterns, helping the project blend with its surroundings and emphasica thu residantial character of the complea.Entrancas to all the units face onto communal stairways which are intentionally orientad to open onto the main courtyard.
A children’s play
space. vegetable garden beds, EEQ areas and
a community hub building with
a
communal laundry and large kitchen space are some of the amenities offered no the residents. Located immediately adiacent to the school grounds of an Elementary School, the site is secured with
a gaced entry to ensure the prinacy
of the residents and the safety of students.
The site includes 97 parking spaces and
a drop-off none, yielding 1.7 parking
spaces per unit. An esisting solar array which serned the ad1acens school has been relocated to accommodate fire lane access, with the additional benefit of proniding couered parking for
a number of residential parking spaces.
To keep costs down and deliver the project as quickly as possible.JESD turned to Lowney Archisecture to assist with site planning and so take adnannage of our eapertise in the modular construction approach. The facility will be constructed on District-owned land. The encirlements and site-built building permits will be issued by Daly City, while the snare of California has permitting authority for the modular elements.
yROJECT DETAiLS
Sector: Multi-Family (Faculty
+ Affordable Hossing(
Sine: 50,600sf
( Sb units
Delivery Method: Modular Construction
Role: Modular Architect
& AOR
Dollar of Service: 51.5 million
Dollar Value of Fee: 51.5 million
Staffrng: Faige Smith. PM, Curtis Millac Architect. Mark Donahue. Design Principal Duration of Services: December 20t5-lsly 2024
Relationship to Client: Public RFP, Lowney was selected for their Modular Eapertise
Client Contact’ gill Heath. Director, Maintenance
& Operations. Construction
Program lefferson Elementary School District (IESD(
p: 650.991.1346
a: bheath(A1effersonesd.org 16
,,iENNSULA 1r’ CLEAN ENERGY
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Phase 1 — Pre-Design and Manufacturing: Cost $25,000
Phase 2— Design, Fabrication, and Supply of Modular Units: Cost: $3,315,955
GMP PROFESSIONAL STAFFING RATES
Effective January 1, 2O4
TITLE POSITION HOURLY RATE
1. Principal $380
2. Senior Project Manager $325
3. Project Manager $250
4. Assistant Project Manager $195
5. Resident Engineer $175
6. Office Engineer $155
7. Estimator $135
8. AutoCAD Drafter $85
9. Accountant/Administrative Staff $85
NOTES:
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• The billing rates shown above are for the time spent on the project. The rates are subject to annual increase averag ing 5%.
• Reimbursable Expenses are In addition to compensation for the professional services, and include expenses incurred by the staff and consultants in the interest of the project. • Reimbursable expenses will be billed at cost plus 15%. They may inciude. but are not limited to:
• Hiring design professionals or consultants not specifically included above • Any fees paid for securing approval of authorities having jurisdiction over the Project (Building permits. etc.) • Overnight Courier and Messenger service
• Outside reproductions services.
• Hired car, public transportation, personal car use at the current IRS standard mileage rate or air travel at economy rates for domestic flights.
• Payments are due in seven (7) days from Invoice.
• Payments late over 30 days are charged 10% late fee.
20 07 Insurance
4C0k1) CERTIFICATE OF LIABILITY INSURANCE
TThERTlEiCATE IS ISSUED AS A MATTER OF INFORMATiON ONLY AND CONFERS NO RIORTS UPON THE CERTiFICATE ROLDEH. IRIS CERTIFICATE DOES NOT AFFIRRATIHELY OR NEOATEUELT AMEND. EOTEND OR ALTER TUE COUCRADE AFFORDED RH THE POLICIES DELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITOTE A CONTRACT RETWEEN THE IOOAINO INSUREC1S). AILTHORIOED REPRESENTATTUE OR FRODDEER AND THE CERTiFICATE HOLDER.
IMPORTANT: II Sr neRilOale Holder 0 an ADDITIONAL INSURED. lEe polOo)ins) muM Soot ADDITIONAL INSURED pIAA1DIORR Or Do endorsed. II SUBROGATION IS WAIAED. EASieSt 10 ISe termS And condrEons at lEe p011w, StRain pSiArns may require an B000IDRO1RTI. A RIaIRmRnl on Sir oeo,EEOIr Uos Rot HoTter rigHts to lEe ECrES00IR Holder in lieu of DARE RRdOrsemenl)n).
HISSR0 IRS ASIa! ETHOs 1TSArSRTT A5HRS1 fl CA
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THIS IS TO 0ERTFt mEET TEE POLIOES 0° Ir.SAESNCO LOTO DELOW ISSUE REED 105500 TO TOE RASJIEO SAMOA ARGUE °AR T° flOLlC ‘000.1 ISDICARSO. SOTAUTHSTOICNU And REDLIREMYST. HERO OR COECITON OF ANT COSTHACT OR OTHER DOCOdEST 0TH REHOECT TO WIdCA THIS CERTEICATE HAT HE 15511w CR MA° tERRAIN TEA ISSORANEE AFFORDED UT TOE ROUCUS DDSC0000 HOTElS IS SAU.ECT —O ALL RHO flOORS EUOLTHIISISAT.000’IOTCNS 0° Sn 00.1005. LIMITS HEElS?, ERAT SAVE SEEN TEOLCED RH Polo CLOOS. lU. AT?L5DTO FOOTers RTTTTTa fin flreEOrI0500500e DD . eOI010AMRRR T0900ITt O53i U 000MIRIIAL5055EOLLIAOILITO
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In accordance with the requirements outlined in the City of Avalons Request for Proposals for the Civic Center Housing Project, we confirm that our team maintains comprehensive insurance coverage that meets or esceeds all specified guidelines. Our policies fully cover key personnel and support staff involved in the project. ensuring comp.iance with professional liability, general lisb:lity. and all other mandated insurance requrements.
GM? owns Petrs Construction and merged it with GM? this year. A certificate name change is currently in progress. and a formal update will be provided upon completion.
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CERTIFICATE HOLDER CANCELLATION
RRCALO ANT OH TAR 000AE DeSCRIBED POLICIES BE CANEELLED DDFODR C lORD-DEli ACORO CORPORATION. All rigsrR IRROTARU.
ACORD 3D 12DTDID3i TSR ACTED name and logo ate nogisronod marks oR ACORD 22 08 Litigation History
GMP confirms that there have been no litigations, claims, or legal proceedings filed against our company in the past five years. We maintain a strong commitment to ethical business practices, compliance, and risk management. ensuring the successful and dispute-free esecution of our projects.
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0 11 Appendices
FUAD S. SWEISS, P,E., P.L.S. FOUNDER PROFESSIONAL EXPERIENCE:
1. GLOBAL MODULAR PARTNERS, LLC 12/2019 —TO DATE
“FOUNDER”, WWW.GLOBALMODULARPARTNERS.COM
Founded a new company to revolutionize modular construction to create durable, green, high-quality modular units at affordable prices to be used for assembling multi-unit residential buildings, hotels, offices, homeless shelters, etc.
Provide modular project management services, peer review, and permit expediting services for conventional and modular building projects. Advisor for multiple companies with state-of-the-art technologies including modular factories, data centers, crypto mining farms, innovative light rail technology, construction, and green infrastructure projects.
2. STATE OF CALIFORNIA -California Seismic Safety Commission “California State Commissioner -Vice Chair”, https://sac.ca.gov/staff/ 5/2013 — TO DATE Appointed twice by Governor Jerry Brown and once by Governor Newsom to serve on the State Seismic Safety Commission, The Commission oversees earthquake safety and emergency management programs, funds research studies, and provides technical advice to the Governor and State and local agencies on earthquake science and seismic safety.
3. CITY OF SANTA ANA — ORANGE COUNTY
“EXECUTIVE DIRECTOR — PUBLIC WORKS AGENCY”, WWW,SANTA-ANA.ORG 6/2018 — 12/2019 (1.5 YEARS) Lead the Santa Ana Public Works Agency which included the Departments of Wuteri Sewer, Traffic, Roads, Buldings, Fleet, Maintenance, Accounting, and Administration with a multi-Million CIP budget and over 225 employees.
4. CITY & COUNTY OF SAN FRANCISCO — MAYOR’S OFFICE 7/2016 — 6/2018 )2 YEARS) “MAYOR’S SENIOR POLICY ADVISOR”, OFFICE OF THE MAYOR I (SFMAYOR.ORG), AND HTTPS://SF.GOV/, Advised Mayor Ed Lee of San Francisco and his Chief of Staff on Climate Change and Sea Level Rise and its impact on the city’s shoreline, Port, Airport, Transportation, and infrastructure, Worked with City Planning and other city departments, real estate developers, local, state, and federal agencies on various programs including risk assessment, funding options, policies, and specific programs related to SLR and improving the city’s resiliency.
5. CITY & COUNTY OF SAN FRANCISCO — PUBLIC WORKS 1/2009 —6/2016 (7.5 YEARS) “CITY ENGINEER/DIRECTOR OF INFRASTRUCTURE” & DEPUTY DIRECTOR OF PUBLIC WORKS, WWW.SFPUBLICWORKS.ORG/
Managed the City’s Design & Construction Division with about 500 employees and a portfolio of 285 projects valued at over $3.0 Billion, City’s assets include thousands of miles of streets, sidewaliss, underground utilities, and over 550 municipal buildings and facilities such as airport, port, police and fire stations, libraries, parks, hospitals, etc.
6. ACCESS DESIGN & CONSTRUCTION 5/2006 — 12/2008 (2.5 YEARS) “FOUNDER & PRESIDENT”
Founded a consulting engineering and real estate development firm and managed a team of engineers and consultants working on designs, cost estimates, feasibility studies, and construction management services for varioas projects.
7. CITY OF OAKLAND — PUBLIC WORKS & ECONOMIC DEVELOPMENT 3/1988 — 3/2006 )18 YEARS) “MANAGER - ENGINEERING DESIGN DIVISION”, WWW.OAKLANDCA.GOV/DEPARTMENTS/PUBLIC-WORKS/ Managed the Engineering Design Division which was responsible for the planning and design of a multirnillion improvement program for the City’s infrastructure Isewers, storm drains, sidewalks, and street networkl.
8. BLACK & VEATCH INTERNATIONAL & CONSULTING ENG. CENTER 8/1981 — 8/1987 (6 YEARS) “Senior Engineer’ hltps:?/www.bv,com/ AND htlps://sajdi.com/ Held various positions with the Joint Venture of Black & Veatch International (Kansas City) and Convulsing Engineering Center (Amman). Supervised the design and construction of USAID-funded multimillion Dollar infra siructure improvement projects for various cities in Jordan.
EDUCATION
B.S C -Civil Engineering, University of Jordan, Amman, Jordan, June 1981 http://engineering.ju.edu.jo
PROFESSIONAL LICENSES & CERTIFICATES
Professional Civil Engineer (PE) Since 1989 License No: CE45047 sw.bpelsgca.gov Professional Lund Surveyor (PLS) Since 2008 License No: L 8433 www.bpelsgca.gov General Engineering Contractor - Since 1993 License No: A670872 wwwcslb.ea.gov/ Class A
USGBC LEED AP Since 2009 USGBC: rnv.usgbc.org/
Ccrtified Disaster Rclief Engineer, Since 1998 License: SAPC51O12 www.caloea.ca.gov/ OES
Real Estate Broker License (Expired) Since 2001 License No: 1334832 wwsv.dre.ca.gov/ POSTS 8 VOLUNTEERING
• Commissioner, Slate of California, Seismic Safety Commission, Governor’s Appointments in 2013. 2015, 2019 • Advisory Board Member, University of California, Irvine (UCI), School of Continuing Education, Appointed March 2022
• Advisory Board Member, CyherTrsn International Inc., Since August 2021 • American Public Works Association (APWA), Member through 2019 • American Society of Civil Engineers (ASCE), Member through 2018 • International City Management Association (ICMA), Member through 2019 • Advisory Board Member, Holy Land Christian Ecumenical Foundation, 2013-2017 • Board Member, Construction Management Association of America (CMAA), 2011-2012 • City of San Francisco GIS Advisory Board, San Francisco, 1996-1998 • Engineer’s Union/Local 21, Two-term President, Oakland Chapter, Oakland, 1992-1996 • St. John Orthodox Church, Vice Chair, Orindu, 2017
GENERAL OVERVIEW OF PROJECT MANAGEMENT
Lead the Santa Ana Public Works Agency which included the Departments of Water, Sewer, Traffic, Roads, Buildings, Fleet, Between January 2009 and July2016, Fuad served as”City Engineer”for the City & County of San Francisco ICCSFI. At that time, CCSF had 32 departments, about 35,000 employees, an annual budget of 511.0 Billion, and its 10-year CIP esceeded S32.0 Billion.
As City Engineer, Fuad supervised the Public Works Engineering and Construction Division which included the Bureaus of Engineering, Architecture, Construction Management, Project Management, and Street Use and Mapping. The five bsreaua had 500 employees mostly engineers, architects, and project managers with a wide variety of espertise and responsibilities. Specifically, the Bureau of Project Management was directly in charge of the delivery of maior projects on behalf of other CCSF departments such as the Departments of Public Health, Police, Sheriff, Fire, Port, Airport,Transportation, parks, and recreation, public utilities, etc.
The Bureaus of Engineering and Architecture operated similar to A/I firms to design certain prolects, while the Bureau of Construction Management was responsible for managing the construction of various projects built by outside contractors. The Bureau of Street Use and Mapping was responsible for managing and permitting proiects within the Public Right-of-Way and handling all Land Surveying responsibilities for CCSP. The total number of proiects managed by Fuad’s department at any given time exceeded 385 projects and was valued between $2.0-$3.0 Billion. ii
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11 Appendices
EDUCATION
Masters of Architecture - M Arch. Architectural Engineering
VRIJE UNIVERSITEIT BRUSSEL
02. 2011 -08. 2012
Bachelor of Architecture
linternational University For Science & Technology 2005 - 2010
PROFESSIONAL LICENSES & CERTIFICATES
VOLUNTEER EXPERIENCE:
4. TRI + TRI STUDIO 05/2020 -TO DATE
“FOUNDER’,
Lead residential remodeling projects, designing and eaecuting renovations that balance functionality, aesthetics, and the home’s character. Develop architectural plans, manage morkflowt, and ensure compliance mith regulations while coordinating with contractors for timely, budget-conscious delivery.
Participated in the Kaira Looro competition by designing an adaptable, low-cost emergency operation center sting foldable mangrove wood ganels for natural ventilation. Created 3D renderings and analysis studies to reline the project’s modularity and mobility.
Contributed to the Silicon Valley Landmarkcompetition by designing a 57,425 sq. ft. multi-level structure mith an 8.33% inclined tunnel connecting two masses. Provided site analysis, conceptual schemes, 3D renderings, and an animation using Lumion.
Designed a 2,000 sq. ft. Women’s House in Africa, incorporating local materials and simple construction methods to create a socially and environmentally sustainable space with modern architectural aesthetics.
S.YAMA MAR DESIGN STUDIO 11/2015 — 1/2020
“DESlGNER PROJECT ASISTANT”
Manuge resideetiul desigrss and tcoant improvement projects in csstnpliancc with San Fruncrscn Bsnldirsg Departrrserrt plarsising codes and regulations. Ensure uccessihility by adhering to Culiforniu Plumbing Code ICPCI, Californiu Building Code ICBCI. and Sun Frarseisco Build ing Code ISPBC) srundards. Adapt plans as needed during construction to resolve issues promptlsr Colluborute with prafessionuls such us building service ersgiaeers, coastructivis managers, quantity surveyors, aod architectural designers. Prepure and presear reports, propusols. applications, arid contracts. Assist snub dsscvmvat cotsrrol artd ntaoage shop drawings for projects like 706 Mission, ensuring accuracy and compliance nuder tight deadlines. Cnntribnte to the design process for projects like the Mexican Museuns by supporting architectural dncu meatation red effectively nrneetinrg project tittreliaes.
MUSTAFA ASNOUR PROjECT MANAGER
1. GLOBAL MODULAR PARTNERS. LLC 03/2024 — TO DATE
WWW.GLOBALMODULARPARTNERS.COM
Develop consprehenvive project plans outlining scopc. tinrelines, resources, and milestones. Manage snd nsonitor project schedules to ensure timely completion of all phauns. Prepore and os’ersee bastgets, including cost estimates and financial forecasts, ensuring expenses remain within approved limits. Serve as the primary liaison awung clients, architects, engineers, contractors, arid other stakeholders, facilitating cleor communication and eoordiuation. lead regular project meetings to provide updates and address emerging issues. Ensure all modular componeets nreet established qunlity standards and eonsply seith relevont building codes, regulotions. and standurds. Oversee inspections and testing of modular units to confirm they meet design and safety requirements. These responsibilities are crucial for the successful execu tion of modular couurructsons projects, ensuring they are completed on tune, svithio budget, arid to the required quality sr.nnsdards.
2. HERDMAN As- D 01/2022 - 03/2024
Project Manager”
Review projecttransitionswith theseniordesignertoensureSketrhUpdesign alignmentand facilitate Revit modelingfortheenritlement phase. Coordinate with project managers toaddressqueries and enuuretimely project delivery. Oversee outsoureed projects by reviewing designs and liaising with PMs for communication. Execute Revit modeling, verify design accuracy, and maintain Herdwan standards.
Create eaterior elevation sheets, colored elevations in Photoshop, and marketing site plans following standard procedures. Perform burkchecka on Revit models and address city design comments in collaboration with the senior designer and PMs. Modify 3D renderings, assist in postprodurtion tasks, and ensure compliance with building modeling standards during the construction document phase.
3. PETRA CONSTRUCTION 10/2015 — 10/2017
DESIGNERI PROJECT MANAGER’
Develop 3D models and renderings for the project. Oversee the construction process, including site inspections, creation of 20 CAD drawings, 3D modeling, and selection of all materials and lininheu. Remodel the interior of a newly constructed building. producing 20 and 3D layouts for a 2,800 sq. ft. restaurant. Ensure that all 20 plans comply with California Building Code ICBCI and Americans with Disabilities Act IADAI standards.
SUSTAINABLE BUILDING DESIGN MITX’S ENVIRONMENTAL TECHNOLOGIES IN BUILDINGS.
5.2020 10.2020
• Working closely with Syrian refugees and Middle Eastern communitieu through the AROC organization. • Architectural consultant on Agha Khan Rehabilitation Project in Old Damascus: consulted on the project to en sure that reconstructed buildings, infrastructure, and urban spaces preserved the historical style and character, • Design of NGD-oponaored 2-story, 5611 SQ FT kindergarten for Palestinian children in Damascus, including ground plans and infrastructure.
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Lowney Architecture
Pounded in 2003, Lowney Architecture is a multidisciplinary practice with offices in Oakland, Los Angeles. and Honolulu, offering architectural, interior. and master-planning services. Our firm is dedicated to addressing our community’s critical conditions through industry thought-leadership and a research-based approach to project delivery.
At Lowney Architecture, we prioritize understanding and addressing the unique needs of each client. We take the time to deeply understand and take our clients’ needs seriously, ensuring their goals are not only met but exceeded. This client-focused approach allows us to create innovative. business-minded solutions that add value and elevate the sense of place in every project.
Our commitment to the community is key, and we partner with a diverse portfolio of clients to design spaces that positively impact the human condition, inspired by the community’s values, intCrests, and needs. We proudly engage with clients and prolects across the education, commercial. hospitality, residential, and retail market sectors, consistently striving for design excellence.
In all typologies. we consider bow to make projects better—whether it’s affordable housing elevated for residents, retail spaces that double as public amenities, or creating density with dignity. Lowrray Architecture is dedicated to creating thoughtfully designed environments that not only fulfill client goals but also contribute to the greater good of the community.
SERVCES MARKETS
Modular Design Student Housing
Architectural Affordable Housing
Design Grocery
Interior Design Hospitality
Masterplanning Industrial
Adaptive Reuse Mixed-Use
Feasibility Studies Multi-Family Housing
Entitlement Office Building
Construction Public Space
Documents Restaurant
Code Analysis Retail
Value Engineering Transit-Oriented
Rollout Services Development
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Leaders in Multi-FamiLy
For nearly two decades, Lowney Architecture has demonstrated a commitment to multi-family housing. We understand the importance of creating greater density through efficient use of land, and recognize its role in solving the housing crisis throughout our communities, Thanks to our strong relationships with project sponsors in the affordable, supportive and market rate realms, our portfolio is more than 70% multi family housing. From students to seniors, we understand the intricacies across all typologies. and we have the experience needed to create spaces any resident would be proud to call home.
Whenever possible, our multi-family housing includes public art, and mixed-use components that add vital resources to support community growth and create thriving live/work environments. We are advocates for transit-oriented development, and leverage this access to build walkable. connec:ed neighborhoods.
Our housirg projects range from smaller scale rnuiti-xmily townhomes to high rise towers with over 500 units. Unit plans typically span from microuni:s to four bedrooms. The prolect orograms often irclude a concrete podium with ground floor retail, multiple stories of housing. and at times, mixed office space above.
Whether modular or traditional site-built construction, our fundamental approach focuses on helpng your team urders:and the opportunities ard challenges with each method. The decision to select one or the other is based on several factors including anticipated move-in date, overall project budget. and the ability to streaml:ne decision-making.
Multi-FamiLy Experience
Recent Projects Location Number of Units
500 Kirkhsnn Oakland. CA 032 units 0 S
500 Lake Park Oakland. CA 53 anita
808 Alameda Sun Curios. CA 87 units * S
1064 Mission San FrnCscc. CA 294 unils a
2700 Sloar San Francisco. CA 288 units .. 5
Allied Depot Commniry Apartments Hayourd. CA 120 units A — Arbor Viern Fremont, CA 67 cr45 H
urrisn Lofts Trackee. CA 77 units I’ S
Bells Creek Rohnnrr Park. CA 90 sara S
2015 Blake Street Berkcley, CA 019 aries 5
Calabaaaa Commun!ty Apartments Santa Clara. CA 146 unirn . — CirySpaces Mrcropsd Prototype San Fransisto, CA Ptororype S Confidential Project Honaiulu. HI 2.500 unaa
Fleanris Lofts Oakland. CA 89 anna S
Tire Element. aloe Street Toanhomes Oakland. CA 44 units S — Saisa Midtown Aparrmeels Sacramento. CA 118 unins S
Hale Mahana Honolulu. HI 199 AntS S Si
The rnrersecnioe. 2000 San Pablo Emerysille. CA 105 unitS icc • 1050 Faculty Scull Heating Daly Cat. CA 96 anita ,. a
KuhiO Park Low Rise Homer Honolulu. Hi 460 units
Loro Landing San Leendro. CA 67 urns 0
The VarIer, 1919 Murkor Stenor San FtanciaOc. CA 102 units S Mares Ales Aparrmeeru Sun Leandro. CA 125 units .
Maya Apartments. 40a5 Broadway Oakland. CA 45 units S
Mayfsir SI Cerriro. CA 230 acres .,
Miramonrys. 1304 El Camino Redwood Coy. CA 39 units
Mission Bae 510069 San Francisco. CA 40 units
Thy Neaus Berkeley. Cu 70 units S
Noodle Facrory Oakland. CA 69 Units S —
Oeesaera Rosa Apartmerrs Santa Rosa. CA 120 unira S S
The Phonnia Oakland. CA 101 unira Si
Rick Judd Comment. 1313 Galindo Coitcord, CA 67 units 57 Shsiiiuc F StudiOs. 2711 Shaiccick Berkeley. CA 22 urirs 5 .0 SmurrSpucc, 08 warner Srreer Sun Fruntisto. CA 22 units - S Sr PouI’c Terrace. 2024 clshhy Ayrkelcy. CA SO urirn • a Sugar Pine Village Lske Tahoe, NV 58 users
South Scccrd Serect Sidias San lose. CA 135 units . 1, 5 115 Oakland. 2116 Brush Street Oakland, CA 100 ueirs a
Warerbnnd Apsrtmen to. 5830 Third Street Sun Francisto. CA 136 tinier S S Unbsti[t
Modular Expertise
Lowney’s reputation has been built upon a deep understanding of modular design and construction. Over the last decade, we have successfully executed more modular projects than any other California architecture firm, and as a result have been an active part of the learning curve that the industry has experienced.
While we have had many successes, we have also witnessed the failures and obstacles that can arise when utilizing Factory Built Housing — we know as much about what you should do as what you shouldn’t do with this type of project. We are also known for our robust community engagement efforts, especially for controversial projects where patience and a steady hand were required to bring about consensus on what are now acknowledged as highly successful neighbors.
Our opinion is that modular construction can increase the development of healthy, affordable housing by saving significant time and resources — but we’ve witnessed firsthand the unique and often unexpected chalLenges this innovative delivery method can present. We have particular expertise navigating agency inexperience, manufacturing limitations, technical compliance concerns, state and local permitting, public skepticism. and even labor issues.
Our current portfolio including over 60 active modular prolects and 5,300 nodular units, we have the experience and network necessary to help shape the future of residential design and construction in the Bay Area.
MARKET RATE AFFORDABLE SUPPOR11VE
500 Kikham
808 Alameda
1188 E 14th Street
5830 Third Street
Eviva Midtown
The Intersection
Mayfair Station
Sugarpine Village
2700 Sloat
Artist Lofts
Marea Aita, Phase
Mayfair Station
Smart Space, 38
Harriet Street
Villa Oakland, 2fl6
Brush St
1064 - 1068 Mission
Abode Depot Road
I & II CitySpaces Micropad
Homerise at Mission
Bay
The Phoenix
South Second Street
HOSPTAL1Tf STUDEHT WORKFORCE
Foster City Hotel
Hyatt Place
1510 DeAnza Hotel
Spririghll Suites
Mosy Downtown
Oakland
Shattuck Studios. 2711
Shattuck
JESD Faculty * Staff
Housing
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Our Design Approach
Our work is rooted in its environment. We take clues from the past, but our buildings are grounded in the present with an eye to the future.
Architecture often embodies contradictions that can only be resolved through the collective experience of the team. With master planning, interiors, and architecture under one roof, we take a comprehensive view of our projects. This approach often extends beyond the office to include the many different user’ groups whose insights lend to a project’s depth and authenticity.
We <now data is important. We often use surveys and create focus groups to gain better understanding of demographics. expectations, ideas, and understanding. Once the data points are collected, we approach the design from several directions, employing an iterative process that explores wide possibilities, evaluates their merits, then refines the options to arrive at an appropriate and well-considered resolution. This process provides a framework to explore innovative solutions knowing that at the end of the day. we will land on a pragmatic, constructible solution.
In all our designs, we are committed to a reduced-carbon future, where walkability, shared resource use, and efficient infrastructure can diminish our impact on the environment while creating lively and engaging environments.
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A Sustainable Practice
We design sustainable projects to affirm our commitment to conserve resources today and leave the world a better place for tomorrow. Our approach is informed by an understanding of economic and environmental impacts, and efficient natural resource utilization. We focus on integrating natural systems rather than developing costly solutions that eventually become economically inefficient.
Similar to our belief that good design does not have to be associated with high costs, meeting sustainable goals can be cost-effective when planned accordingly.
The critical piece of having a sustainable practice and project within budget is to have this thinking from the beginning. With a clear green goal in mind from the start, the design team can form the project to take advantage of many sustainable features that require little to no cost. Starting with passive strategies tuned to the local microclimatic conditions and incorporating baseline specifications, such as no-VOC products and demolition recycling, the project team can more easily meet a client’s sustainability goals with little additional effort.
Our experience with California projects under the strictest energy code in the country has made sustainable design a baseline part of our practice.
Reducing our carbon footprint is one of the most pressing issues of the building industry in the 21st century, and our awareness of its seriousness colors all our decisions. As a firm that is continuously looking for new ways to approach building, such as factory-built housing, we are always looking for ways to be more efficient and leverage technology to get us there.
Whenever possible, we utilize the LEED rating system to design. construct, renovate, and operate existing and new facilities as well as new construction. Our multi-sector experience allows us to have a wide-range understanding in greenhouse gas reduction strategies. green buildings, and energy technologies.
Many of our architects on staff are LEED-accredited professionals, and when partnering with subconsultants. we lean on those who have a strong, sustainable focus.
CITY OF AVALON CITY COUNCIL
MEETING DATE: May 6, 2025 AGENDA ITEM: 9
ORIGINATING DEP: Administration CITY MANAGER:__________ PREPARED BY: Robert Greenlaw, CIP Director
Devin Hart, Senior Management Analyst
SUBJECT: Contract Award to International Consulting Services, Inc. for On-Call Consulting Services
RECOMMENDED ACTION(S): Authorize the City Manager to execute an agreement with International Consulting Services, Inc. to provide on-call project management services in an amount not-to-exceed $100,000 annually for an initial three-year term.
REPORT SUMMARY: On October 2, 2024, the City released a Request for Proposals from qualified venders to provide building, planning and engineering consultant services.The City received six proposals by the stated deadline including a proposal from International Consulting Services, Inc. (ICS).
On December 17, 2024 the City Council awarded a contract to 4Leaf, Inc. to provide Building Division Services. However, within the staff report City Staff advised that they may return to City Council to make recommendations for additional on-call contracts to support Planning and the Public Works Department.
At this time, ICS works as a sub-consultant for ESG, Engineering, Inc (ESG). ESG is contracted to provide on-call engineering services to the City. On April 15, 2025, the City Council approved a new contract with ESG to continue to provide on-call engineering services through December 2028 for an annual contract sum not to exceed $800,000.
ICS is currently engaged with City Staff on a number of complex CIP projects. Due to the level of nuance and the timing of these projects, City Staff believe there will be no competitive advantage to bidding the on-call project management services contract at this time. Avalon Municipal Code (AMC) Section 3-4.111 (c) outlines an exception from bidding and other competitive procedures for economic efficiency. Per the AMC:
If a competitive market does not exist, or the City will not gain a competitive advantage by using the formal contract bid or other competitive procedure, or where the public project, goods or seivices may be obtained more economically or efficiently without the procedure, the City may dispense with formal bidding or other competitive procedures.
ICS performs high level project management support for the Workforce Housing and Cabrillo Mole Rehabilitation Phase II Projects as a sub-consultant. By contracting directly with ICS, the City anticipates a significant cost savings from the mark-up provided for their services when contracted through ESG.
Task orders for on-call services will be driven by the approved budget. Annually fundscannot be spent unless they are a part of an approved, budgeted, project or account or receive additional City Council approval in accordance with the approved budget and fiscal policies of the budget. Task orders related to grant funds may be eligible for reimbursement or payment through grants, and will be accounted for in the grant project’s budget.
FISCAL IMPACTS: Not to exceed $100,000 for all task orders per fiscal year for all approved on-call engineer services for a contract of three years. Funding will be allocated to the appropriate budgeted project.
GOAL ALIGNMENT: Improved project management processes.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will notefficiently contract project management resources for current and future capital projects.
FOLLOW UP ACTION: Execute a contract with International Consulting Services, Inc.
ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS:
. ICS Proposal
I
November 1, 2024
CityofAvalon
410 Ava Ion Canyon / P0 Box 707Ava Ion, CA 90704
Proposal for CoA
Proposal for Building Division Services
Page lof 15
1. EXECUTIVE SUMMARY
The tasks, duties and responsibilities as outlined in the REP cover a wide range services, which possibly may not all be covered within one single company oragency.
In this document we are providing a proposed plan whereby ICS is specifically target involvement in the Construction Management Services, with additional support services to the various departments, in combination with involvement of other (outside) consultants, that we believe will contribute to addressing several of the scope and service requirements as noted in this REP.
Our approach, as outlined in this document and its attachments, will be focusing on providing the City of Avalon with a qualified resource that is able tocommunicate and coordinate with all departments and other consultants as required.Mark Pasveer, manager in charge and proposed main point of contact for the scope and services outlined in this proposal, has a (secondary) residence on Avalon, andas such is not requiring any company provided accommodation, per diem or travelcompensation. 431 leroy drive, corona, california 92879
p. (951) 898-8400 - f. (951) 898-1004
Attn; Jocelyn Francis, Assistant City Manager - [email protected] RE: PROPOSAL FOR BUILDING DIVISION SERWCES
Dear Jocelyn
We are pleased to provide a proposal for building division services, as outlined herein after; - . ‘ International Consulting Services, Inc. www.icsinc-usa.com - [email protected]
ffiW
I
2. TABLE OF CONTENTS
1. EXECUTIVE SUMMARY
2. TABLE OF CONTENTS3. IDENTIFICATION OF PROPOSER
4. STAFFING RESOURCES5. FISCAL STABILITY6. EXPERIENCE AND TECHNICAL COMPETENCE7. PROPOSED METHOD TO ACCOMPLISH THE WORK8. FEE PROPOSAL9. INSURANCE
10. LITIGATION
11. OTHER IN FORMATION12. CERTIFICATION OF PROPOSAL
13. APPENDICES14. DEVIATIONS FROM REP
3. IDENTIFICATION OF PROPOSER
a. INTERNATIONAL CONSULTING SERVICES, INC
431 LEROY DRIVE, CORONA CA 92879
P. 951 898 8400 - www.icsinc-usa.com
Proposal for C0A
Proposal for Building Division Seivices
Page2of 15
PAGE 1PAGE 2PAGE 2
PAGE 3PAGE 3PAGE 6-9PAGE 10-13PAGE 13PAGE 13PAGE 14PAGE 13PAGE 14PAGE 14PAGE 14 b. The Company was incorporated on March 24, 2005 in CA, Secretary of State business filing 2736131
c. There is no affiliated subsidiaries or parentcompanies d. Point of Contact / Representative for the proposed submittal Mark Pasveer, President
e. [email protected]
e. City Business License Number: pending
International Consulting Services, Inc. 431 leroy drive, corona, california 92879 www.icsinc-usa.com - [email protected] - p (951) 898-8400 - f. (951) 898-1004
4. STAFFING RESOURCES
a. Firm Staffing and Key Personnel
i. The number of staff assigned to the tasks will depends on the exact and volume of scope of work where ICS would potentially be involved in. We anticipate that staff assignment will involve part time allocation of the following resources, subject to evaluation of the volume and scope; • Mark Pasveer, Key Principal and on site contact• Thanh Pham, Project Management (off site)• Fabrizzio Vilches, Design I Technical (off site)• Miriam Pasveer, General / Administrative (off site) ii. The individuals listed under 4.a.i above will be participating in the scope of work for the City of Avalon, based on their respective areas of expertise iii. Refer to section 7, providing an overview of the proposed scope and services, identifying specific portions of scope that are suggested to beoutsourced including proposed use of web based software options. iv. At this time a resume is included of Mark Pasveer only, being the key principal and point of contact for the proposed scope and services for the City of Ava Ion
b. Please refer to section 7, providing an overview of the proposed scope and services, identifying specific portions of scope that are suggested to be outsourced including proposed use of web based software options.
5. FISCAL STABILITY
Dun and Bradstreet report for CS is included in appendix 1 (and listed in summary of appendices in section 13).
Additional financial documentation can be provided upon request.
Proposal forCoA
Proposal for Building Division Services
• Page3of 15
International Consulting Services, Inc. 431 leroy drive, corona, california 92879 www.icsinc-usa.com - [email protected] - p. (951) 898-8400 - f. (951) 898-1004 Proposal for CoA
Proposal for Building Division Seices
I Page 4 of 15
6. EXPERIENCE AND TECHNICAL COMPETENCE
a. Experience
i. ICS has a wide range of experience in multiple facets of the construction industry, from simple remodels to the planning and construction ofmonumental skyscrapers. One major aspect that we believe is key to success for any project, small or large, is to establish clear goals and objectives prior to commencement of a project, and to ensure that there is adequate resources in place to support and manage the project through each and every single phase of execution. Key elements of this approach include addressing the following items:
• Establish scope• Establish budget• Establish schedule• Assign adequate resources• Maximize utilization of digital / cloud based management tools• Efficient and Frequent reporting By implementing the above noted key management tools to the tasks and duties as outlined in the RFP, we believe that ICS can positively contribute to meeting the goals and objectives as outlined in the REP ii. ICS staff proposed to participate in the scope of this REP has been working together on many landmark status projects for 15+ years. iii. ICS’ management and staff has performed work on a substantial amount of Public projects since its inception in 2005, included but not limited to:
• San Francisco Federal Building• LAC+USC Medical Center• 525 Golden Gate Project (Public Utilities Commission)• City of Avalon Workforce housing• City of Avalon Mole Project In most cases the duties and responsibilities performed were not under direct contract with a public entity but as a subconsultant or subcontractor.
International Consulting Services, Inc. 431 leroy drive, corona, california 92879 www.icsinc-usa.com - [email protected] - p. (951) 898-8400 - f. (951) 898-1004 — Proposal for C0A
Proposal for Building Division Services
• Page 9 of 15
ii. ICS has not failed to enter into a service agreement once selected, nor has CS withdrawn a proposal as a result of an error, nor has ICS been terminated or failed to complete a contract, nor has ICS been debarred by any municipal, county, state or federal agency, nor has ICS been involved in litigation, arbitration or mediation in regards to the items as outlined in section lll.B. 6.b.ii.e of the RFP, nor has ICS falsified information in connection with a contract, nor has CS demonstrated willful disregard forapplicable rules, laws or regulations. c. Technical Competence
i. ICS has the ability to efficiently integrate software applications and computer programs, which we consider to be a critical element in managing the tasks and duties as proposed in this submittal, including but not limited to the below noted;
• ACAD
• Revit
Blue Beam / Adobe
Pro-CoreIllustratorE-Trakit /Accela
Google Docs
Dropbox / Laserfiche / box and similar storage applications Microsoft Suite
o Projecto Powerpoint
o Access
o Teamso Excel
o Wordso Outlook
•
.•
••
.
International Consulting Services, Inc.
wwwicsinc-usa.com
- info@icsinc-usacom
431 leroy drive, corona, california 92879
p. (951) 898-8400 - f. (951) 898-1004
Proposal for CoA
Proposal for Building Division Services
• Page 10 of 15
7. PROPOSED METHOD TO ACCOMPLISH THE WORK
As outlined in the executive summary, the RFP is requesting a variety of services to be provided, that may not be available through one entity or agency. ICS’ proposal is targetingparticipation in the Construction Management Services part of the RFP, with support in other areas as outlined in this section
a. CONSTRUCTION MANAGEMENT SERVICES
Construction management involves process of planning, coordination, and controlof construction projects from inception to completion. The primary goal ofconstruction management is to ensure that a project is completed on time, within budget, and to the specified quality standards.
To achieve this goal, we see our roles and responsibilities as follows:
i. Project Planning: Developing a clear roadmap for the project, including timelines, resource allocation, and budgeting
ii. Cost Management: Estimating costs, managing budgets, and ensuring financial efficiency throughout the project lifecycle
iii. Scheduling: Creating and maintaining a project schedule that outlines the timeline for various phases of the construction process. iv. Project Management & Communication: Coordinating between various stakeholders, including clients, architects, engineers, subcontractors, andsuppliers to ensure project deadlines and goals are met and or implement adjustments when needed. We anticipate that CS will be participating in weekly OAC meetings for ongoing larger Capital Improvement Projects. v. Risk Management: Identifying potential risks and developing strategies to mitigate them
vi. Quality Control: Implementing processes to ensure that the construction meets the required standards and specifications
vii. Safety Management: Ensuring that construction practices comply with health and safety regulations to protect workers and the public viii. Contract Administration: Managing contracts with stakeholders and ensuring that all parties fulfill their obligations. Implementing andCoordination document control processes and procedures. Frequent reporting to all stakeholders and client.
International Consulting Services, Inc. 431 leroy drive, corona, california 92879 www.icsinc-usacom - [email protected] - p. (951) 898-8400 - f. (951) 898-1004 Proposal for C0A
Proposal for Building Division Seivices
•
Page Il of 15
ix. Contractor Outreach: For specific projects we anticipate performing contractor outreach services, so as to increase the chances for projects to be competitively bid. Specifically larger projects can benefit from thisprocess as there is generally limited companies that keep new / upcomingprojects in Avalon / Catalina on their radar. x. Document Control: Flow of information and timely processing of all project related documents is a critical element of Construction / ProjectManagement, especially for larger scale projects. ICS has the ability to implement, manage and maintain this process through CoA acquired software such as Procore, with any level of involvement / contribution as required by the C0A.
b. OTHER SERVICES, IN SUPPORT OF OTHER DEPARTMENTS
i. Plan Check! Permit Processing
ICS is proposing to set up or, if already in existence, expand upon a digitalpermit submittal process using online portals, through which the public can complete permit applications, including uploading of drawings and othersupporting documents (structural calculations, title 24 calculations, hersanalysis etc etc).
Implementing or expanding upon such software would require an initial time and cost for set up, but once operational, would end up reducing the workload of the office staff and provide a more automated process. ETRAKIT/ Accela are examples of a commonly used softwares used by cities, and is utilized to submit and monitor all project related submittals, but there is many other software providers that can perform similar functions.In addition to the implementation of the web based software as outlined above, we recommend engaging with a certified outside plan check review agency, or agencies. These outside agencies would be tied in to the web based software allowing digital transmission of documents back and forward as needed without having to be physically present in Avalon. With the outside reviewing agency in place, Building Division staff can choose to either outsource the review of more complex projects and or perform inhouse /over the counter permits for relative simple / straight forward projects.
Regardless of whether or not a project would be reviewed in house or through a third party reviewer, all projects would be logged into the same cloud based software that will track, schedule and update both theapplicants as well as building division team members through automated reporting.
International Consulting Services, Inc. 431 leroy drive, corona, california 92879 www.icsinc-usa.com - [email protected] - p. (951) 898-8400 - f. (951) 898-1004 Scheduling inspections is recommended to also occur through the web based software, requiring applicants to entertheir inspection request online, while maintaining the flexibility for building division staff to accept, defer, outsource or even deny requested inspections (see next item for additionalclarifications related to inspections).
Our involvement in setting up or expanding the above described process can be at any level as determined by the City of Avalon, from only outlining a proposed process (essentially included herein) or it can involve all requiredresearch of suitable software options in coordination will all departments, with subsequent implementation and actual coordination as part of the day to day operations. Once implemented, the amount of time spent on overthe counter reviews and coordination is anticipated to significantly reduce. ii. Building Inspection Services
Building inspections can vary greatly within days, weeks or months, depending on the type, quantity and complexity of active projects.
ICS does not have the required ICC certifications to perform buildinginspection services and we recommend that the CoA engage with a with a separate agency for an on- call agreement for ICC certified inspectionservices.
When utilizing a cloud based permit document control / permit processingsoftware as described under item 7.b.i, the City will always have a currentoverview of upcoming inspections, allowing the building division team to schedule a third party inspector within 24-48 hours notice to assist in addressing the workload.
Third party inspection agencies would have the ability to tap in to the cloud based permit / document control software, allowing them access to allrelevant documents as it pertains to each permit. — Proposal forCo4 Proposal for Building Division Services a Page 12 of 15 International Consulting Services, Inc.
wwwicsinc-usa.com - info@icsinc-usacom
431 leroy drive, corona, california 92879
p. (951) 898-8400 - f. (951) 898-1004
Proposal for CoA
Proposal for Building Division Seices
•
iii. Public Works Inspection Services
We recommend a similar approach as described under item ii. above, utilizing the same cloud based software, with involvement of a separate (or same) third party agency that can provide the required inspection services.lv. On Call Civil Engineering ServicesThe requirement for on call Civil Engineering Services is typically projectspecific and or part of a larger project. CS does not have the qualified resources available in house to perform these tasks however, If and when these requirements are known, ICS can assist the city by outsourcing thisscope on a project by project basis. v. Other Services
ICS can confirm to have physical presence at City Hall on Thursdays and orFridays each week, to be available for in person meetings with city staff, stake holders as well as Architects / Developers that want to discuss potential new developments, all as directed by the City of Avalon.In regards to various other services, ICS can participate in specific tasks asrequired by the city, or assist in exploring efficient outsourcing options.
8. FEE PROPOSAL
Based on the number of upcoming CIP projects we anticipate that our involvement would cover an average of two days / week however, without an exact defined scope or extentof involvement determined it, we are proposing to perform proposed services based onour current hourly rates, included in Appendix 3.
9. INSURANCE
ICS has reviewed the insurance requirements and can provide coverages as requested, with the exception of the Pollution Liability Coverage, which we believe is not applicable to the scope and services proposed in this document. Coverage for automobile (golf cart) will be provided through Business owners personal automobile insurance based on the languageprovided in the services agreement.
International Consulting Services, Inc. 431 leroy drive, corona, california 92879 www.icsinc-usa.com - [email protected] - p. (951) 898-8400 - f. (951) 898-1004 Insurance endorsement / indemnification language as included in the boiler plate service agreement is currently under review with our agent / underwriter, we expect to receiveconfirmation within the next 5 business days.
10. LITIGATION
ICS has not been involved in litigation since its inception in 2005
11. OTHER INFORMATION
As outlined in this proposal, ICS has been involved in some of the cities larger capital improvement projects since late 2023 through current. We believe that our involvementin these projects is contributing in the proper planning and execution of CIP projects.
Our proposed involvement as an on call Construction Manager is essentially an extensionof services we are already providing as a subconsultant, without conflict of interest
12. CERTIFICATON OF PROPOSAL
The undersigned hereby submits its proposal, and by doing so, agrees to furnish servicesto the City of Avalon in accordance with the Request for proposal (RFP) and to be bound by the terms and conditions of the REP
13. APPENDICES
The following appendices are included as part of this proposal:
• Appendix 1, Dun and Bradstreet Credit report for ICS, 10 pages• Appendix 2, Resume / Bio of Principal & point of Contact Mark Pasveer, 2 pages• Appendix 3, Fee / Rate schedule, 2 page s
14. DEVIATIONS FROM REP
ICS’s proposed involvement as outlined in this proposal is not covering every aspect of theREP, but rather focuses on providing Construction Management Services with additional support to be provided to the various departments as determined efficient and relevant by the City of Ava Ion.
Proposal for CoA
Proposal for Building Division Services
•
International Consulting Services, Inc.
www.icsinc-usa.com - [email protected]
431 leroy drive, corona, california 92879
p. (951) 898-8400 - f. (951) 898-1004
Proposal for C0A
Proposal for Building Division Services
Page l5of 15
This concludes our proposal, we are available to further clarify our proposal as needed, or answer any questions you may have
Sincerely,
International Consulting Services, IncMark Pasveer, President End: Appendices 1-3 as listed under section 13 above
International Consulting Services, Inc. 431 leroy drive, corona, california 92879 www.icsinc-usacom - [email protected] - p. (951) 898-8400 - f. (951) 898-1004 S
Proposal for CoA
Proposal for Building Division Services
Appendix 3—Rate Sheet
APPENDIX 3
RATE SHEET 2024 / 2025
International Consulting Services, Inc. 431 leroy drive, corona, california 92879 www.icsinc-usa.com - [email protected] - p. (951) 898-8400 - f. (951) 898-1004 I
Proposal for C0A
Proposal for Building Division Services
Appendix 3—Rate Sheet
ICS 2024 / 2025 RATE SHEET
DESCRIPTION
Principal $ 195.00
Project Manager $ 125.00
CAD Technician $ 95.00
General Admin $ 45.00
For purpose of this proposal, above noted principal rates are inclusive of any travel time and cost as required for Principal to perform work in Avalon / City Hall. Any specific travel arrangements outside of the Avalon / Greater LA Area s charged at 75% of above noted rates.
Travel Cost! Reimbursement using vehicle shall be based on the applicable Federal mileage rates in effect at the time of travel.
Travel cost for other modes of transportation other than vehicle, including but not limited to Plane, Train, Hotels arid Car Rentals and or Ride Shares, if notspecifically included in ICS proposal or included in task order or executed agreement is charged at cost plus 15%.
International Consulting Services, Inc. 431 leroy drive, corona, california 92879 www.icsinc-usa.com - [email protected] - p. (951) 898-8400 - f. (951) 898-1004
CITY OF AVALON CITY COUNCIL
MEETING DATE: May 6, 2025 AGENDA ITEM:
ORIGINATING DEP: Public Works CITY MANAGER: tK.
PREPARED BY: Jackeline Cordero, Public Works Director
SUBJECT: Approval of Professional Services Agreement with N2W Engineering to Prepare a Climate Change Plan.
RECOMMENDED ACTION(S): Per the City’s procurement policy, authorize the CityManager or designee, to execute an agreement with N2W Engineering to provide professional services for the development of a Climate Change Plan for the City of Avalon.
The Climate Change Plan is an NPDES (National Pollutant Discharge Elimination System) permit requirement.
REPORT SUMMARY: As part of its regulatory obligations under the NPDES municipal stormwater permit, the City of Avalon is required to implement planning measures addressing climate change impacts related to water quality, stormwater runoff, sea-level rise, and long-term environmental resilience. A comprehensive Climate Change Plan is a key step toward fulfilling this mandate and positioning the City to respond to the environmental challenges affective the City’s coastal infrastructure and water systems.
Services for this project are included in the FY 24-25 Budget — Saltwater Capital Improvement Fund 11325-6552 for an amount of not-to-exceed $50,000.
Staff with PERC, the current Operations and Maintenance operator of the Waste Water Treatment Plant, requested and received three proposals from N2W Engineering, Pyramid Group International, and PACE. The three companies were asked to provide proposals for the development of a Climate Change Plan for the City of Avalon.Companies were referred to the City of Avalon Wastewater Treatment Facility discharge permit Section 3.5.1 (Order R4-2024-0253), which requires the City to submit a Climate Change Effects Vulnerability Assessment and Management Plan (Climate Change Plan).
N2W Engineering was the lowest cost totaling $50,000, and the maximum proposed amount. Obtaining three proposals fulfilled the informal bid competitive process purchasing procedure requirement specified in the Avalon Municipal Code (AMC) Section 3-4.106(a).
Company Location Proposed Cost
N2W Engineering Fountain Valley, CA $50,000
Pyramid Group Intl. Laguna Hills, CA $83,000
PACE Fountain Valley, CA Did not bid
To meet regulatory obligations, the City seeks approval to enter into a contract with N2W Engineering as the lowest cost to perform the following scope of work:
1. Develop a Climate Change Plan satisfying Section 3.5.1 permit requirements.
2. Follow the PRISM Model, which is acceptable methodology to the Los Angeles Regional Water Quality Control Board.
3. Project Management.
4. 4 weeks after notice to proceed for completion of the work upon contract execution and receipt of all requested information.
FISCAL IMPACTS: Total expenditure is not-to-exceed $50,000. Funds are allocated inFY 24-25 Budget — Saltwater Capital Improvement Fund 11325-6552.
GOAL ALIGNMENT: Meet Section 3.5.1 of the Avalon Wastewater Treatment Facility discharge permit (Order R4-2024-0253) to develop a Climate Change Plan.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Timelypreparation of a Climate Change Plan is essential for regulatory compliance and future environmental resilience. If delayed or not completed, the City of Avalon’s NPDES permit will not be renewed and disrupt public Wastewater services to the City of Avalon.
FOLLOW UP ACTION: Authorize the City Manager or designee, to execute an agreement with N2W Engineering to provide professional services for the development of a Climate Change Plan for the City of Avalon.
ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS:
1. N2W Engineering Proposal.
2. Pyramid Group Intl. Proposal.
3. PACE decline to bid email.
Proposal for
PERC Water Corporation
City of Ava Ion
Climate Change Plan
Professional Services
In partnership
with our clients
to secure a cleaner planet
PERC Water Corporation
City of Avalon Climate Change Plan
March 26, 2025
Transmitted via Email
Dave Peterson, PE, Managing Director, Asset Management
PERC Water Corporation17520 Newhope Street, Suite 180
Fountain Valley, CA 92708
Subject: Proposal for Professional Services for the City of Avalon Climate Change Plan Project
Dear Mr. Peterson:
Thank you for the opportunity to submit our proposal for the City of Avalon Climate Action Plan Project (Project).
N2W’s team appreciates the opportunity to assist PERC Water Corporation (PERC) in this effort, as we believe our team is ideally suited to help PERC to implement this project to meet budget and schedule.
We understand that the existing outdoor polymer system will be taken out of service and a new polymer dosing system will be installed inside the dewatering building.
We consider PERC one of our most valued clients, and we will work closely with the team to complete the design of the new system. If you have questions or require additional information,please call me at the number below. We look forward to your favorable consideration of our proposal and working with you on this important project. Thank you again for your time and consideration.
Sincerely,
>
Greg Guillen, PhD, PE
Principal
(909) 557-0852
2 PERC Water Corporation
City of Avalon Climate Change Plan
PROJECT UNDERSTANDING
Section 3.5.1 of the Avalon Wastewater Treatment Facility discharge permit (Order R4-2024-0253) requires the City submit a Climate Change Effects Vulnerability Assessment and Management Plan (Climate Change Plan). Section 6.3.4 of the permit has more specificrequirements of this plan: Climate Change Effects Vulnerability Assessment and Mitigation Plan:
The Discharger shall consider the impacts of climate change as they affect the operation of the treatmentfacility due to flooding, wildfires, or other climate relatedchanges. The Discharger shall develop a Climate Change Effects Vulnerability Assessment and Mitigation Plan (Climate Change Plan) to assess and manage climate change-related effects that may impact the wastewater treatment facility’soperation, water supplies, its collection system, and water quality, including any projected changes to the influent water temperature and pollutant concentrations, and beneficial uses. The permittee shall also identify new or increased threats to the sewersystem resulting from climate change that may impact desired levels ofservice in the next 50 years. The permittee shall project upgrades to existing assets or newinfrastructure projects, and associated costs, necessary to meet desired levels of service. Climate change research also indicates the overarching driver of climate change is increased atmospheric carbon dioxide from human activity. The increasedcarbon dioxide emissions trigger changes to climatic patterns, which increase theintensity of sea level rise and coastal storm surges, lead to more erratic rainfall andlocal weather patterns, trigger a gradual warming of freshwater and oceantemperatures, and trigger changes to ocean water chemistry. As such, the ClimateChange Plan shall also identify steps being taken or planned to address greenhouse gas emissions attributable to wastewater treatment plants, solids handling, andeffluent discharge processes. The Climate Change Plan is due 12 months aftereffective date of this Order.
PERC has requested a proposal to prepare a Climate Change Plan following the PRISM Model which is acceptable to the Los Angeles Regional Water Quality Control Board.
SCOPE OF SERVICES
The following section outlines our proposed scope of work.Task 1: Project Management Project management will begin at notice to proceed by PERC to N2W and will continue through the completion of the proposed services. As part of this task, N2W will administer meetings, monitor progress, manage budget and schedule, review updates to project data, and coordinate communication with Perc and other staff.• Project Management: Staffing, Scheduling, Invoicing, etc. 3 PERC Water Corporation
City of Avalon Climate Change Plan
• Project and Review Meetings (Draft and Final Report Review Meetings)• Information requests• Continuous Quality Assurance/Quality Control Task 2. Climate Change Plan DevelopmentThe N2W team will begin preparing the Climate Change Plan following receipt of notice to proceed. We understand that the Plan is due by July 1, 2025 and the City is on a very tight timeline to fulfill the requirement. To help expedite the project completion, we have provided our initial information request here:
• The projected population growth in the City of Avalon for the next 50 years;• The current and projected water consumption rates;• The current water recycling/reuse practices in Avalon and at its WWTP; as well as the impacts of these practices in effluent water quality and quantity; • Possibility that future desal plant(s) are needed or existing plant(s) are expanded;• The WWTP’s CIP planning and budgeting process (including the service life of its key assets), including how sewer rates are set and approved; • The elevation of the WWTP’s lowest point (to assess impacts of sea level rise and natural disasters such as tsunamis);
• Any emergency plans for the WWTP such as for earthquake, wildfire, power outage; etc;
• Anticipated increase of plant footprint as the result of increase in capacity in the future, and associated permitting/land acquisition/entitlement requirements; • Other info as needed
Our team will supply information such as storms/floods of various return frequencies (up to 500 years); long-term projection of sea level rise, climate, ocean temperature etc., and a framework of write-up to ensure full compliance with the NPDES permit requirements.
We will prepare a concise draft Climate Change Plan per the PRISM model. The draft Plan will be presented to PERC and the City of Avalon during the Draft Report Review Meeting (Task 1).
PERC/City comments will be incorporated into a Final Climate Change Plan and resubmitted toPERC and the City.
Deliverables: Draft and Final Climate Change Plan (PDF and Word).
ASSUMPTIONS
The following are assumed:
• No sites visits by the N2W team are included• Information required for the preparation of the Plan, as noted above, will be provided in electronic format to the N2W team.
4 PROPOSED SCHEDULE
N2W estimates up to 4 weeks after notice to proceed for completion of the work upon contract execution and receipt of all requested information.
PROPOSED BUDGETCompensation for the Scope of Work outlined in the proposal is $50,000 lump sum. Additional work may be performed under additional pre-negotiated scope and fee, which N2W can provide upon request. Our Standard Rate Schedule is attached. Any costs not specificallymentioned in the proposal are not included. 3240 El Camino Real, Suite 120
Irvine CA 90602
T 714.716.1711
F 714.948.8816
N2WEng.com
PERC Water Corporation
City of Avalon Climate Change Plan
5 N2W Engineering, Inc.
Time and Materials Rate Schedule
January 2025 (1)
Technical Experts and Practice Leaders Unit Rate
Technical Advisor and Technical Expert Per Hour $305
Principal Engineer and Executive Director Per Hour $295 Vice President and Managing Director Per Hour $290
Engineering and Project Management Unit Rate
Senior Project Manager Per Hour $285
Project Manager and Senior Engineer Per Hour $260
Deputy Project Manager and Project Engineer Ill Per Hour $235 Project Engineer II Per Hour $220
Project Engineer I Per Hour $210
Staff Engineer Ill Per Hour $205
Staff Engineerll PerHour $200
Staff Engineer I Per Hour $190
Engineering Associate Per Hour $175
Operations and Maintenance Unit Rate
Operation Manager Per Hour $185
Senior Operator Per Hour $150
Operatorll PerHour $140
Operatorl PerHour $130
Operator in Training Per Hour $90
Maintenance and Repair Manager Per Hour $185
Maintenance and Repair Technician II Per Hour $150
Maintenance and Repair Technician I Per Hour $130
Installation and Construction Unit Rate
Installation & Construction Manager Per Hour $215
Installation & Construction Superintendent Per Hour $195 Installation & Construction Foreman Per Hour $140
Technical Support and Administrative Unit Rate
Sr. CAD Designer Per Hour $175
CAD Designer Per Hour $140
Project Coordinator Per Hour $125
Project Administrator Per Hour $105
) Other Expenses (2) Unit Rate
Vehicle Mileage Per Mile $0.75
N2W Truck Use (minimum 34 Day) Per Day $155
Travel Per Diem Per Day $310
Subcontractor and Material Markup % 15
Notes:
(1) Personnel rates are marked up 150%forlitigation consulting and 200%forexpert testimony. (2) Per diem includes meals, lodging and incidentals; but does not include transportation related expenses. Rates for other equipment not noted to be negotiated and provided upon request.
Competition Sensitive and Corporate Confidential Material Proposal for the Preparation of a Climate Change Plan
For
Avalon Wastewater Treatment Facility
Prepared for Mr. Chris Maines
Prepared by
PYRAMID GROUP
Laguna Hills, California
Office: 949.280.4903
Email: nsaadehpyramidgroupintemationaLcom
PuItAtn)
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Table of Contents
COVER LETTER .3
BACKGROUND SINTRODUCTION 6
SCOPE OF WORK 6
Work Task 1- Impacts of Climate Change 7
Work Task 2— Threats to Sewer System 8Work Task 3—Greenhouse Gas Emissions 8Work Task 4—Preparation of Climate Change Plan 8 PROJECT DELIVERABLE 9
SCHEDULE 9
PROPOSED COST 9INSURANCE 9
APPENDIX A- FEE SCHEDULE 10APPENDIX B— INSURANCE CERTIFICATE 11 2 \ AM I) tIU) P
COVER LETTER
March 31, 2025
Mr. Chris MainesEmailed to:
[email protected]
Mr. Maines,Enclosed, please find a proposal presented by Pyramid Group International, Inc. (Pyramid) for the preparation of a Climate Change Plan for the Avalon Wastewater Treatment Facility (WWTF or Facility) located at 123 Pebbly Beach Road, in Avalon California.
Per the requirements of the California Regional Water Quality Control Board, Los AngelesRegion (Los Angeles Water Board), the Climate Change Plan must accompany the NPDES permit renewal application and shall include an assessment of short- and long-term vulnerabilities of the Facility and operations.The Plan must also include planned measures to address vulnerabilities of collection systems, facilities, treatment systems, and discharge locations for predicted impacts inorder to ensure that operations at the Facility are not disrupted, compliance with permitconditions is achieved, and receiving waters, are not adversely impacted by discharges.
Pyramid has extensive experience in sustainability, in particular, and in the preparation ofClimate Change Plans and is available to perform all tasks in the proposed scope of work, and to complete the Climate Action Plan in a timely manner in order to meet the July 1, 2025, due date imposed by the Los Angeles Water Board.
Pyramid appreciates the opportunity to submit this proposal, and we look forward to, hopefully, working with the Avalon WWTF on this project. 3 (III
If you have any questions, please feel free to contact me directly by email(nsaadehCa)pyrarnidgi’oupinternational.com] or by phone (949.280.4903) Sincerely,
Najib SaadehPresident/Founder
4 zj
rVI\.t H P
BACKGROUND
In Southern California, the predicted impacts of climate change are numerous. Annual average temperatures are expected to increase, coupled with a higher frequency of extreme heat days. A likely consequence of this warmer climate will be more severe drought periods, leading to anincrease in the amount and intensity of fires and a longer fire season.
In addition, precipitation patterns are likely to be modified. A decrease in snowfall, combined with warmer temperatures, will induce a decrease in the amount and duration of snowpack, an essentialsource of freshwater to the region. Although changes to mean precipitation are expected to be small, the increasing occurrence of extreme precipitation events will amplify the risk of flooding. These impacts may affect water quality in multiple ways, including decreases in stream flow, reductionsin, and changes to, aquatic habitats, increases in surface water temperature, increases in pollutantlevels, sedimentation, algal growth, and changes in salinity levels and acidification in coastal areas.
For permitted facilities and for facilities applying for a new or renewed permit, such as Publicly Owned Treatment Works (POTWs), specific impacts could include, but are not limited to, an increase inthe concentration of pollutants entering the facility, an increase in the temperature of effluents and receiving waters, an increase in storm water inflow and infiltration, increase in flooding inundation of facilities, sewer overflows, power outages, pump maintenance issues, and onsite or nearby hillside destabilization.
On March 7, 2017, the State Water Board adopted Resolution No. 2017-0012, Comprehensive Response to Climate Change, responding to the challenges posed by climate change and requiring a proactive approach to climate change in all State Water Board actions, including drinking water regulation, water quality protection, and financial assistance.
On May 10, 201 8, the Los Angeles Water Board adopted Resolution No. RI 8-004, A Resolution to Prioritize Actions to Adapt to and Mitigate the Impacts of Climate Change on the Los AngelesRegion ‘s Water Resources and Associated Beneficial Uses.
The resolution summarizes the steps taken to date to address the impacts of climate change within the Los Angeles Water Board’s programs, and lists a series of additional steps, including the identification of potential regulatory adaptation and mitigation measures that could be implemented on a short-term and long-term basis by each ofthe Los Angeles Water Board’s programs to mitigatethe effects of climate change on water resources and associated beneficial uses where possible. 5 Li
YRUI) ( P
INTRODUCTION
For Publicly Owned Treatment Works (POTW5) in California, renewing an NPDES permit now requires the development of a Climate Change Effects Vulnerability Assessment and Mitigation Plan (Climate Change Plan) to assess and manage climate change-related effects that may impact the wastewater treatment facility’s operation, water supplies, its collection system, and waterquality, including any projected changes to the influent water temperature and pollutant concentrations, and beneficial uses.
POTWs are required to consider the impacts of climate change as they affect the operation of the treatment facility due to flooding, wildfire, or other climate-related changes. POTWs are also required to identify new or increased threats to the sewer system resulting from climate change that may impact desired levels of service in the next 50 years. In addition, POTWs are requiredto project upgrades to existing assets or new infrastructure projects, and associated costs, necessary to meet desired levels of service.Climate change research also indicates the overarching driver of climate change is increased atmospheric carbon dioxide from human activity. The increased carbon dioxide emissions triggerchanges to climatic patterns, which increase the intensity of sea level rise and coastal storm surges, lead to more erratic rainfall and local weather patterns, trigger a gradual warming of freshwater and ocean temperatures, and trigger changes to ocean water chemistry. As such, the Climate Change Plan shall also identify steps being taken or planned to address greenhouse gas emissions attributable to wastewater treatment plants, solids handling, and effluent discharge processes.
SCOPE OF WORK
Underthe proposed scope of work, Pyramid is proposing to conduct a climate change vulnerability assessment using State and regional climate change projections and to review Avalon’s existingpolicies and data to establish consistency for Climate Change Plan development.
The outcome is the development of a climate change policies and planning document and to work closely with Avalon to facilitate collaboration and ensure a thorough understanding of currentpolicies and plans and, ultimately, to develop an implementation and monitoring process to putAvalon’s plan in action.
For the purpose of this proposal, the following climate risks affecting the Facility will be addressed:
I. Sea-level rise
2. Extreme weather events
a. High temperatures
6 I’M1I) (It4)LI’
b. Heavy precipitations
c. Wildfiresd. Strong windse. Droughtf. Flooding
The adaptation strategies to address the risks listed above would include, among other strategies:
1. Floodproofing infrastructure
2. Upgrading treatment processes to handle variable influent conditions.
3. Evaluating and if necessary, revise emergency response plans Work Task 1. - Impacts of Climate Change
Work Task I addresses the Los Angeles Water Hoard’s requirement for Avalon WWTF to consider the impacts of climate change as they affect the operation of WWTF due to flooding, wildfire, or other climate-related changes.
Work Task I includes the assessment and management of climate change related effects that may impact WWTF, and in particular:
• Operations• Water supplies• Water quality
In addition, Work Task I will include an assessment of any projected changes to:
• Influcnt water temperature• Pollutant concentrations• Beneficial uses In considering the impacts of climate change, representative concentration pathways (RCP) will be used. RCP are climate change scenarios to project future greenhouse gas concentrations.
These pathways (or trajectories) describe future greenhouse gas concentrations (not emissions)and have been formally adopted by the Intergovernmental Panel on Climate Change (IPCC).
The pathways describe different climate change scenarios, all of which were considered possible depending on the amount of greenhouse gases (GHG) emitted in the years to come. The four RCPs — originally RCP2.6, RCP4.5, RCP6, and RCP8.5 — are labelled after the expected changes in radiative forcing from the year 1750 to the year 2100 (2.6, 4.5, 6, and 8.5 W/m2.respectively). The IPCC Fifth Assessment Report (AR5) began to use these four pathways for 7 I A%llI) ( ()I
climate modeling and research in 2014. The higher values mean higher greenhouse gas emissions and therefore higher global surface temperatures and more pronounced effects ofclimate change. The lower RCP values, on the other hand, are more desirable for humans but would require more stringent climate change mitigation efforts to achieve them.
All projections will be provided for both a medium greenhouse gas emissions scenario (RCP
4.5) and a high greenhouse gas emissions scenario (RCP 8.5). Projected changes in annual precipitation at the WWTF’s location are projected to continue to remain highly variable underboth RCP 4.5 and RCP 8.5.
Work Task 2 — Threats to Sewer System
Work Task 2 includes an identification of new or increased threats to the sewer system resulting from climate change that may impact desired levels ofservice in the next 50 years.
It also includes any project upgrades to existing assets or new infrastructure projects, and associated costs, necessary to meet the desired levels of service.
Work Task 3 Greenhouse Gas Emissions
According to the Los Angeles Water Board, climate change research also indicates the overarching driver of climate change is increased atmospheric carbon dioxide from humanactivity. The increased carbon dioxide emissions trigger changes to climatic patterns, which increase the intensity of sea level rise and coastal storm surges, leading to more erratic rainfall and local weather patterns, trigger a gradual warming of freshwater and ocean temperatures, and trigger changes to ocean water chemistry.
Under Work Task 3, Pyramid will identify steps being taken or planned by Avalon to address greenhouse gas emissions attributable to wastewater treatment, solids handling, and effluent discharge processes.
Work Task 4 — Preparation of Climate Change PlanAs required by the Los Angeles Water Board, Pyramid will develop a Climate Change Effects Vulnerability Assessment and Mitigation Plan to present the climate change related effects that may impact the wastewater treatment facility’s operation, watersupplies, its collection system, and water quality, including any projected changes to the influent water temperature and pollutant concentrations. and beneficial uses. 8 I) H
PROJECT DELIVERABLE
A Climate Change Effects Vulnerability Assessment and Mitigation Plan (Climate Change Plan) specific to Avalon and including an assessment of short and long-term Facility vulnerabilities to climate change as well as plans to mitigate these vulnerabilities.
SCHEDULE
Work Task No. Task Description Completion Date
I Impacts of Climate Change May 5. 2025
2 Threats to Sewer System May 19, 2025
3 Greenhouse Gas Emissions June 2, 2025
4 Preparation of Climate Change Plan June 16. 2025
*4su,njng it’ork on the project can begin by April 1-1, 2025.
PROPOSED COST
The proposed cost for the scope of work is presented below per task and as a total.
Work Task No. Task Description Proposed CostH
I Impacts of Climate Change $27,500
2 Threats to Sewer System $15,000
3 Greenhouse Gas Emissions $20,500
4 Preparation of Climate Change Plan $20,000
Total Proposed Cost: $83,000
* Total proposed cost does not include cost for sample collection, sampling equipment or lab oratoly analytical costs.
Because ofthe proximity ofPyramid’s of/ices to A va/on, travel costs are minimal and did not ii’arrant to he includedin the proposed cost.Invoices are issued monthly and are payable on net 30 payment terms from the day of invoice. If additional services are required beyond those stated in the scope of work, Pyramid would first seek Avalon’s approval prior to performing any additional work and would bill on an hourly basis per the attached fees schedule (Appendix A).
INSURANCE
Prior to undertaking performance of work, Pyramid will maintain insurance as presented in the Certificate of Insurance (Appendix B). Additional insured would be added to the Certificate of Insurance.
9 APPENDIX A - FEE SCHEDULE
10 J’\IMI I) (IU)
2025 FEE SCHEDULE
PERSONNEL CHARGES
The charge for all time required for the
performance of the Scope of Work by PyramidGroup International (PGI) staff; including office,field and travel time, will be billed at the hourly rate according to the labor classifications:
Labor Classification Hourly Rate
Jr. Staff Engineer/Scientist
Staff Engineer/ScientistSr Staff Engineer/Scientist
Project Engineer/Scientist - I
Project Engineer/Scientist - II
Sr Project Engineer/Scientist - Sr Project Engineer/Scientist - Il Principal
ProjectAssistant
Technician
Drafter
Sr TechnicianCompliance Inspector
Technical Editor
Emergency response will be charged ata rate of 1.5
times the standard hourly rate.
When PGI Staff appear as expert witnesses at court
trials, mediation, arbitration hearings ordepositions, their time will be charged at 2.0 timesthe standard rate.
All time spent preparing for such trials, hearings, and depositions, will be charged at the standard hourly
rate.
TRAVEL
Vehicles used on project assignments will be
charged at $75 per day. Mileage is billed at the
current rate established by the InternalRevenue Service plus 15%. Per Diem is billed ata unit cost of $60 per day. Airfare, lodging, rental cars and associated expenses are billed
at cost plus 15%.
FIELD EQUIPMENT
Field Equipment is billed at standard unit costs.Rate schedules are available upon request.
SUBCONTRACTORS AND REIMBURSABLES
The costs of subcontractors, materials,
equipment rental and costs incurred will becharged at cost plus 15%.
OTHER PROJECT CHARGES
The cost of additional report reproduction and
special project accounting will be billed as
appropriate. Plotting plans are charged by size,black and white or color, and by the number of copies supplied.
SHIPPING CHARGES AND POSTAGE
Shipping charges include couriers and postage.
They are charged at cost plus 15%.
The Fee Schedule is adjusted each year to reflect the economic changesfor the newyeat Pyramid Group International, Inc
PYIIAMI I) GRO P
$130
$145
$165$185$195
$205$250
$290
$120
$120
$145$145$140
$130
The new schedule will apply to existing and new assignments.
APPENDIX B - INSURANCE CERTIFICATE
11 VR’Mll) iU)L
ACc3RE CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
DATE (MMIODIYYYY)
31612025
PRODUCER CONTACT KATO DAWOOD
DAWOOD INSURANCE AGENCY iio,Ext): (949)4170204 No): (714)842-979118800 Delaware St #304 ss katocdawoodinsurance.comHuntington Beach, CA 92648 -- !nsurance Company 2486_
INSURED INSURER B:
Pyramid Group International, Inc. INSURERC: - - - 25771 Rapid Falls Road SuRERD: -- - Laguna Hills, CA 92653 INSURERE: -- - - - INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOT’MTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT IMTH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSR AODL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSfl wvn POLICY NUMBER LIMITS
X COMMERCIAL GENERAL LIABILITY — EwCH OCCURRENCE S 1 000 000 ——---- i______ CLAIMS-MADE OCCUR S 50,000
MED EXP (Any one persoN S 5,000
A FEI-ECC-28399-04 3/22/2025 3/22/2026 PERSONAL&ADv INJURY S 1,000,000 GENt AGGREGATE LIMIT APPUES PER. GENERAL AGGREGATE S 2,000,000 : POLICY L. & LOC PRODUCTS-COMP/OPAGG s,000,0OO
OTHER: S
AUTOMOBILE LIABILITY — — COMBINED INGLE LIMIT s - ANY AUTO BODILY INJURY (Per person) S .AUTOS ONLY SCHEDULED BODILY INJURY (Per accidenl) S — HIRED NON-OWNED PROPERTY DAMAGE s AUTOS ONLY AUTOS ONLY (Peracdenl) — .-.-—---.—.-— ;: [S
UMBRELLA LIAB OCCUR EACH OCCURRENCE SEXCESS LIAB CLAIMS-MADE , AGGREGATE S
DED RETENTIONS 5
WORKERS COMPENSATION — — STATUTE ER AND EMPLOYERS’ LIABILITY YINANY PROPRIETORIPARTNER/EXECUTIVE EL. EACH ACCIDENT SOFFICERIMEMBER EXCLUDED? N IA:
IMandatory in NH) E L. DISEASE - EA EMPLOYEE) SIf yes. describe underDESCRIPTION OF OPERATIONS below : EL. DISEASE - POLICY LIMIT . — — Occurrence I 2,000,000 A
Professional Liability FEI-ECC-28399-04 3/22/2025 3/22/2026 Aggregate 2,000,000 Claim Expense 1,000,000
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS,
AUTHORIZED REPRESENTATIVE
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD 4/30/25, 10:30 AM Fw: Avalon CAP unable to bid -Jackeline Cordero -Outlook Outlook
Fw: Avalon CAP unable to bid
From Christopher Maines <[email protected]>Date Mon 3/31/2025 2:02 PM To Jackeline Cordero <[email protected]>; Jamie Hmielak <[email protected]> Hi Jacky,
Please the email below.
Thanks,
Chris
From: Nate Owen <[email protected]>
Sent: Monday, March 31, 2025 1:59:07 PM
To: Christopher Maines <[email protected]>; Dave Peterson <[email protected]> Subject: EW: Ava Ion CAP unable to bid
Hi Chris see response from Andy below. Thanks
Nate Owen I President I PERC Water Corporation
17520 Newhope Street, Suite 180
Fountain Valley, California 92708
c. 714.514.8883 I percwater.com
J)percwater
DESIGN BUILD OPERATE
Water Infrastructure Development, Design, Investment and Management Nate Owen LinkedlnFrom: Andy Komor <[email protected]> Sent: Monday, March 31, 2025 1:57 PM
To: Nate Owen <[email protected]>
Subject: Ava Ion CAP unable to bid
Hello Nate thank you for offer to bid the CAP atAvalon. PACE is unable to do the work at this time.
AndyAndy Komor, MS, PE
Sr. Vice President. Environmental Water Division
D (714) 481-7225 I C (714) 514-8919E andypacewater. corn -yçJ about:blank 1/2
4/30/25, 1 0:30 AM Fw: Avalon CAP unable to bid -Jackeline Cordero -Outlook PACE j Advanced Water Engineering
wwwpacewatercom
Over 30 Years of Innovation in Partnership with Nature
about:blank 2/2