CITY OF AVALON CITY COUNCIL
MEETING DATE: November 4, 2025 AGENDA ITEM:
ORIGINATING DEP: City Clerk CITY MANAGER: £k
PREPARED BY: Gabrielle Morones, City Clerk
SUBJECT: City Council Minutes
RECOMMENDED ACTION(S): Approve minutes from the October 7, 2025 and October 21, 2025 regular City Council Meetings.
REPORT SUMMARY: Although the live recording is the official record of public meetings, minutes are prepared for the Council’s approval.FISCAL IMPACTS: N/A.
GOAL ALIGNMENT: Not Aligned.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A.
FOLLOW UP ACTION: File minutes in the City Clerk’s office.
ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS:
1. October 7, 2025 regular City Council Meeting Minutes
2. October 21, 2025 regular City Council Meeting Minutes
AVALON CITY COUNCIL MEETING
TUESDAY, OCTOBER 7, 2025
MINUTES
CALL TO ORDER-5:00 p.m.
ROLL CALL - Present via Teleconference and In-Person: Mayor Anni Marshall, Councilmembers Lisa Lavelle, Michael Ponce, Mary Schickling and Yesenia De La Rosa.
Also present: City Manager David Maistros, City Attorney Scott Campbell and City Clerk Gabrielle Morones.
WRITTEN COMMUNICATIONS - None.
CONSENT CALENDAR - There were 5 Items on the Consent Calendar. Motion toapprove Items #1-#5 made by Lisa Lavelle, seconded by Michael Ponce. (All Ayes)
1. City Council Minutes
Approved minutes from September 16, 2025 regular City Council Meeting.
2. Warrants
Approved US Bank General Account totaling $2,464,344.44, one payroll totaling $301,712.66, one cashier’s check to the State Water Board for $57,000.00, five electronic fund transfers totaling $136,905.11 for a total disbursement of$2,959,962.21 for September 8, 2025 through September 26, 2025.
3. Resolution Accepting a Grant from the State of California Department of Parks and Recreation Division of Boating Waterways Boating Safety and Enforcement Equipment Grant Program
1. Adopted Resolution No. 25-34 of the City Council of the City of Avalon Accepting a Grant from the Division of Boating and Waterways for Boating Safety Enforcement Equipment. 2. Authorized the City Manager to execute the grant agreement.
4. Civic Center Housing Proiect Request for Proposal for Site Work and Construction Phases
Authorized City staff to publish two Civic Center Housing Project requests for proposal for on-site civil preparation work and for modular unit construction.
5. Storm Drain Pipe Equipment Procurement for Hiawatha Sinkhole Per the City of Avalon’s Purchasing Policy, authorized the City Manager, or his designee, to purchase 36-inch Snap-Tite® pipe from Stormwater Experts for a notto-exceed sum of $50,000 from CIP Fund #205010, Account #1245-6547.
CITY COUNCIL MINUTES
OCTOBER 7, 2025
PAGE 2
GENERAL BUSINESS
6. First Reading of an Ordinance to Repeal and Replace Chapter 1-8 (Reasonable Accommodation) of Title 1 of the Avalon Municipal Code, Implementing Housing Program 17 as set forth in the 6th Cycle General Plan Housing Element and Adoption of Exemption Findings Under the California Environmental Quality Act Introduced and waived all readings of an ordinance of the City of Avalon to repeal and replace Chapter 1-8 (Reasonable Accommodation) of Title 1 of the Avalon Municipal Code, implementing housing program 17 as set forth in the 6th Cycle General Plan Housing Element and adoption of exemption findings under theCalifornia Environmental Quality Act.
Motion to approve made by Lisa Lavelle, seconded by Yesenia De La Rosa. (All Ayes)
7. Procurement of Shore Boat End Float
Pending inspections by City Staff and a third-party Marine Surveyor: 1. Authorized the City Manager to negotiate and execute a purchase agreement for the Summer End Float from Catalina Jet Ski Corporation for a not-to-exceed sum of $595,000.
2. Amended the Harbor Fund budget increasing the Fiscal Year 2025-26 Budget allocating $595,000 to Capital Outlay — R and M — Floats/Wharfs Fund #1 0470- 6504, and $60,000 to Float Maintenance Fund #10470-5705.
Motion to approve made by Mary Schickling, seconded by Michael Ponce. (All Ayes)
8. Magical Cruise Company Ltd. Cruise Ship Preferential Access Agreement Authorized the City Manager to execute a Preferential Access Agreement with Magical Cruise Company Ltd., dba Disney Cruise Line.
Motion to approve made by Michael Ponce, seconded by Mary Schickling.(All Ayes)
9. Award Cost of Service Study for Sewer, Saltwater, and Solid Waste Enterprise Funds
1. Awarded contract and authorized City Manager to execute an agreement with HDR Engineering, Inc. (HDR) to provide a cost of service study for the City of Avalon’s Sewer, Saltwater, and Solid Waste Enterprise Funds for an amount not to-exceed $68,530; 2. Amended the Solid Waste Fund budget increasing the SolidWaste professional services account (13125-5005) by $28,000 to cover its proportional share of the project costs.Motion to approve made by Yesenia De La Rosa, seconded by Lisa Lavelle.(All Ayes)
CITY COUNCIL MINUTES
OCTOBER 7, 2025
PAGE 3
10. Cabrillo Mole Revitalization Project Phase I — Remainder of Work and Phase II — Wharf Infill Contract Award Awarded contract to Slater Waterproofing, Inc. for the Revitalization Project Phase I — Remainder of Work and Phase II — Wharf Infill Project for a not-to-exceed sum of $950,000.
Motion to approve made by Lisa Lavelle, seconded by Michael Ponce. (All Ayes)
11. On-Call Consulting Services Contract Amendment for International Consulting Services, Inc.
Authorized the City Manager to execute an amendment to the Professional Services Agreement with International Consulting Services, Inc. increasing contract services by $175,000, for a not-to-exceed 12-month contract sum of$275,000 for on-call project management services.
Motion to approve made by Mary Schickling, seconded by Yesenia De La Rosa.(All Ayes)
12. Amendment to US-Offsite Agreement for Civic Center Housing Project to Include Traffic and Logistics Study
Authorized the City Manager to execute an amendment to the agreement with US Offsite to include a Traffic and Logistics Study in an amount of $7,000 for the CivicCenter Housing Project.
Motion to approve made by Lisa Lavelle, seconded by Michael Ponce. (All Ayes)
13. Short-Term Rental Application Waitlist Policy Discussion City Council heard a presentation regarding policy options for processing shortterm rental applications after the maximum number of licenses have been issued.
There was consensus among Council to proceed with the implementation of a lottery-based system to allocate available licenses once capacity has beenreached. City Staff will amend the policy to incentivize property owners to rent their home as long-term rentals while awaiting entry into the lottery queue. The revised policy will be brought forward to City Council for formal consideration and approval at a future meeting.
Mayor Marshall adjourned the meeting at 6:36 p.m.
I, Gabrielle Morones, City Clerk, do hereby certify that the DVD videotape of the regular City Council Meeting on October 7, 2025, is the official record of the Council Meeting andis on file and maintained in City Hall.
Gabrielle Morones, City Clerk
AVALON CITY COUNCIL MEETING WILL ALSO INCLUDED
A MEETING OF THE CITY COUNCIL ACTING AS
THE HOUSING AUTHORITY
TUESDAY, OCTOBER 21, 2025
MINUTES
CALL TO ORDER: 5:00 p.m.
ROLL CALL Present via Teleconference and In-Person: Mayor Anni Marshall, CouncilmembersLisa Lavelle, Michael Ponce, Mary Schickling and Yesenia De La Rosa. Also present: City Manager David Maistros, City Attorney Scott Campbell and City Clerk Gabrielle Morones.
WRITTEN COMMUNICATIONS-City staff received four letters regarding Item #5. Options for City Council in Considering Tenant Protection and Rent Control Measures. Copies were distributed to city council and are on file in the City Clerk’s office.
PRESENTATION — A representative from Townsend Public Affairs provided an overview oflegislative advocacy efforts.
CONSENT CALENDAR-There was a numbering discrepancy on the agenda cover page, where the number two was unintentionally omitted. The numbering has been corrected in the meeting minutes to accurately reflect all items discussed. There were two items on the Consent Calendar. Motion to approve Items #1 and #2 made by Lisa Lavelle, seconded by Yesenia De La Rosa. (All Ayes)
1. Warrants
Approved US Bank General Account totaling $205,180.75, one payroll totaling $324,892.68, four electronic fund transfers totaling $160,339.37 for a total disbursementof $690,412.80 for September 29, 2025 through October 10, 2025.
2. Adopt an Ordinance Amending Chapter 9-5, Article 5 (L/M - Low and Moderate Income Housing) and Article 6(Accessory Dwelling Units) of Title 9 of the Avalon Municipal Code, implementing housing programs 14 and 15 as set forth in the 6th Cycle General Plan Housing Element and Adoption of Exemption Findings Under the CaliforniaEnvironmental Quality Act Adopted Ordinance No. 1228-25 of the City Council of the City of Avalon Amending Chapter 9-5 Residential Zones, Article 5 “Low and Moderate Incoming Housing” and Article 6 “Accessory Dwelling Units” of Title 9 of the Avalon Municipal Code and Adoption of Exemption Findings Under the California Environmental Quality Act.
GENERAL BUSINESS
3. Fire Department Mobile Incident Command Vehicle Replacement
1. Per the City’s Procurement Policy, City Council authorized the City Manager or his designee to execute an agreement with Watson Fleet Group for the purchase of a 2026 Chevrolet Silverado 2500HD, 4WD Crew Cab with 159” custom 6.9’ box by cooperative purchasing procedures. 2. Amended the Fiscal Year 25-26 Budget allocating $65,000 to fund 10245-6871, CIP Project Number 234501.
Motion to approve made by Michael Ponce, seconded by Mary Schickling. (All Ayes) CITY COUNCIL!HOUSING AUTHORITY MINUTES
OCTOBER 21, 2025
PAGE 2
4. Change Order #2 for Cultural Resources Consultation Agreement with Montrose Environmental Services
Authorized the City Manager to execute Changer Order #2 for the professional services agreement with Montrose Environmental Solutions, Inc., to continue to provide cultural resource consulting for the Five Corner Site Improvement Project, for an additional sum of $50,000 and a new total contract sum of $216,128.00.
Motion to approve made by Lisa Lavelle, seconded by Mary Schickling. (All Ayes)
5. Options for City Council in Considering Tenant Protection and Rent Control Measures City Council directed city staff to return at a future date with a draft ordinance for further discussion. The draft will include the following:
1. Rent increase cap- Landlords may raise annual rent by 5% plus the percentage change in the Consumer Price Index (CPI), with a maximum increase of 8% per year.
2. Relocation Assistance-Landlords must provide relocation assistance to tenants displaced under “No Fault Termination”. For off-island relocations, landlords must provide an additional two months of relocation assistance.
3. Tenant Protections-The ordinance will also prohibit abusive or harassing behavior by landlords toward tenants, consistent with protections outlined in the City of Los Angeles Tenant Harassment Ordinance.
6. Adult-Use/Recreational Cannabis Discussion
After discussion, City Council decided to not pursue legalization of adult-use/recreational cannabis in Avalon.
The following General Business item was the City Council acting as the Housing Authority.
7. 206 F. Whittley Retaining Wall Change Order
1. Authorized the City Manager or his designee to execute a first amendment to the construction contract between the City of Avalon and Jordahl Construction Inc. incorporating Change Order #1 and increasing the contract sum by $270,000 for a totalnot-to-exceed amount of $987,255. 2. Amended Fiscal Year 25-26 Budget by allocating an additional $170,000 to Capital Improvement Project #205015, Fund #15325-6547.
Motion to approve made by Lisa Lavelle, seconded by Michael Ponce. (All Ayes) CLOSED SESSION-7:06 p.m.-7:30 p.m.
Following the appropriate announcement of the Closed Session item the City Council went into Closed Session to discuss the following:
1. REAL PROPERTY NEGOTIATIONS
Properties: APN #7480001028 and 113 Catalina Avenue and 423 Crescent Avenue Agency Negotiator: City Manager
Negotiating Parties: Catalina Island CompanyUnder Negotiation: Price and Terms of Payment
CITY COUNCILIHOUSING AUTHORITY MINUTES
OCTOBER 21, 2025
PAGE 3
2. REAL PROPERTY NEGOTIATIONS
Properties: APN #7480018909 and APN #7480051004
Agency Negotiator: City Manager
Negotiating Parties: Catalina Island CompanyUnder Negotiation: Price and Terms of Payment
3. REAL PROPERTY NEGOTIATIONS
Negotiating Party and Property Address:
Avalon Boat Stand — 7 Pleasure PierAvalon Grille — 423 Crescent AvenueAvalon Kid’s Baseball — 1000 Avalon Canyon RoadAvalon Seafood — 18 Pleasure Pier Catalina Diver Supply — 15 Pleasure Pier
Beach Stand — Pleasure Pier
Catalina Island Chamber of Commerce — Pleasure Pier
Catalina Island Mortuary — 558 Cemetery RoadCatalina Kid Ventures — 430 Avalon Canyon RoadCatalina Photobooth — Crescent Avenue/Pebbly Beach RoadCatalina Vending — 401 Avalon Canyon RoadCatalina Vending — 302-I Pebbly Beah RoadCatalina Vending — 302-J2 Pebbly Beach Road The Pancake Cottage—615 Crescent AvenueWet Spot Rental — 120 Pebbly Beach Road Coyote Joe’s Bar & Restaurant LLC — 113 Catalina Avenue Eric’s on the Pier — 4 Pleasure PierFish Feeder — Cabrillo Mole, Pleasure Pier and Lover’s CoveFox Television Stations, Inc — 391 Wrigley RoadIsland Enterprises — 12 Pleasure PierIsland Water Charters — 18-A Pleasure PierLloyd’s of Avalon -315 Crescent AvenueNaughty Fox — 111 Crescent Avenue Catalina Island Resort Services, Inc. — 9 Pleasure Pier US Bank National Association — St. Catherine Salt Water Intake Plaza Yoshi’s — 2 Pleasure Pier
Agency Negotiator: City Manager
Under Negotiation: Price and Terms of Payment
CITY COUNCILIHOUSING AUTHORITY MINUTES
OCTOBER 21, 2025
PAGE 4Following Closed Session, the City Attorney announced that there was no reportable action.
Mayor Marshall adjourned the meeting at 7:30 p.m.I, Gabrielle Morones, City Clerk, do hereby certify that the DVD videotape of the regular City Council Meeting on October 21, 2025, is the official record of the Council Meeting and is on file and maintained in City Hall.Gabrielle Morones, City Clerk
CITY OF AVALON CITY COUNCIL
MEETING DATE: November 4, 2025 AGENDA ITEM: ________ ORIGINATING DEP: Finance CITY MANAGER: _______ PREPARED BY: Matthew Baker, Finance Director SUBJECT: WarrantsRECOMMENDED ACTION(S): Approve the disbursements for October 13, 2025 through October 24, 2025 totaling $2,025,875.99.
REPORT SUMMARY: These disbursements through October 24th are comprised of warrants from the US Bank General Account totaling $1,703,353.02, one payroll totaling $271,215.03, and other electronic fund transfers totaling $51 307.94.
ITEM DESCRIPTION AMOUNT DATE
GE US BANK WARRANTS CK# 40911 79,023.40 10/15/25
GE US BANK WARRANTS CK# 40912 3,043.75 10/22/25GE US BANK WARRANTS CK# 40913-40996 1,621,285.87 10/24/25 PAYROLL 271,215.03 10/17/25EFT -CALPERS RETIREMENT 46,423.00 10/20/25EFT -HARBOR/REC CREDIT CARD AND BANK SERVICE FEES 4,884.94 10/24/25 TOTAL DISBURSEMENTS $ 2,025,875.99
GOAL ALIGNMENT: Ongoing meeting of City obligations.
FISCAL IMPACTS: There are sufficient funds available, and the expenditures are included in the FY25-26 Budget.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A
FOLLOW UP ACTION: N/A
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.ATTACHMENTS: Audit Certificate, Warrant Lists
CITY OF AVALON
OCTOBER 13TH- OCTOBER 24TH, 2025 DISBURSEMENTS
November 4, 2025
ITEM DESCRIPTION AMOUNT DATE
GF US BANK WARRANTS CK# 40911 79,023.40 10/15/25GF US BANK WARRANTS CK# 40912 3,043.75 10/22/25 GE US BANK WARRANTS CK# 40913-40996 2,621,285.87 10/24/25 PAYROLL 271,215.03 10/17/25EFT -CALPERS RETIREMENT 46,423.00 10/20/25EFT - HARBOR/REC CREDIT CARD AND BANK SERVICE FEES 4,884.94 10/24/2S TOTAL DISBURSEMENTS $ 2,025,875.99
CERTIFICATE
IN ACCORDANCE WITH SECTION 32702
OF THE GOVERNMENT CODE, I CERTIFY
THAT THE ABOVE DEMANDS ARE ACCURATEAND THAT FUNDS ARE AVAILABLE FOR PAYMENT.
APPROVED AND AUDITED THIS4TH DAY OF NOVEMBER 2025 I CERTIFY UNDER PENALTY OF PERJURY
THATTHE FOREGOING IS TRUE AND
CORRECT.
AUDIT COMMITTEE -MICHAEL PONCE EXECUTED THIS 4TH DAY OF NOVEMBER 202SAUDIT COMMITTEE - MARY SCHICKLING FINANCE DIRECTOR - MATTHEW BAKER
CITY OF AVALON
WARRANT DISBURSEMENTS
NOVEMBER 4TH
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION
40912 10/22/2025 3,043.75 REGISTRAR-RECORDER/COUNTY CLERK NOD FILING-CIP 205004 $ 3,043.75
CITY OF AVALON
WARRANT DISBURSEMENTS
NOVEMBER 4TH
CHECK DATENUMBER ISSUED AMOUNT NAME DESCRIPTION
40913 10/24/2025 4,760.00 4LEAF, INC. SERVICE: PLANNING40914 10/24/2025 1,863.73 AAA OIL, INC FUEL: ALL DEPTS40915 10/24/2025 667.28 ACTION SALES & METAL CO. SUPPLIES: CIP 180002 40916 10/24/2025 142.00 AIR SOURCE INDUSTRIES SUPPLIES: FIRE40917 10/24/2025 210.00 ALEGRIA, MICHAEL REIMB: 0/P COSTS40918 10/24/2025 - AMAZON CAPITAL SERVICES, INC. VOID: MULTI-STUB CHECK40919 10/24/2025 8,874.18 AMAZON CAPITAL SERVICES, INC. SUPPLIES: ALL DEPTS40920 10/24/2025 1,501.48 AT & T COMMUNICATIONS: ALL40921 10/24/2025 6,112.49 CR&R INCORPORATED SWEEPER: 09/202540921 10/24/2026 187,949.41 CR&R INCORPORATED CONTRACT SVCS: 09/202540922 10/24/2025 1,040.00 AVALON FIRE FIGHTERS LOCAL 2295 UNIFORMS: FIRE 40923 10/24/2025 2,759.13 AVALON FREIGHT SERVICES, LLC FREIGHT: ALL DEPTS40924 10/24/2025 13,711.54 AVALON MOORING & DIVING SERVICE: HARBOR40925 10/24/2025 24,083.33 AVALON SHOREBOAT SERVICE CORP. CONTRACT SVCS:11/202540926 10/24/2025 47.22 BOUND TREE MEDICAL SUPPLIES: FIRE40927 10/24/2025 10,470.46 BRIDGESTONE HOSEPOWER, LLC SUPPLIES:PUBLIC WORKS40928 10/24/2025 2,452.60 CARSTARPHEN, ORNE RETIRE INS: 7/25-10/2540929 10/24/2025 2,910.88 CART MART, INC. SUPPLIES: GARAGE40930 10/24/2025 392.00 CATALINA BEVERAGE CO SUPPLIES: ALL DEPTS40931 10/24/2025 3,526.94 CATALINA BROADBAND SOLUTIONS INTERNET: ALL DEPTS 40932 10/24/2025 137,500.00 CATALINA CHAMBER OF COMMERCE TOT: 11/2025 40933 10/24/2025 159.50 CATALINA COFFEE & COOKIE CO. SUPPLIES: ALL DEPTS40934 10/24/2025 57,743.54 CATALINA EXPRESS TRAVEL: PUBLIC WORKS 40935 10/24/2025 324.00 CATALINA ISLANDER ADVERTISING:ALL DEPTS40936 10/24/202S 2,786.56 CHEROKEE CHEMICAL CO. INC. SUPPLIES: WWTP40937 10/24/2025 4,158.52 CDW GOVERNMENT SUPPLIES: IT40938 10/24/2025 800.00 CENTRAL COAST GROUP SERVICE: FIRE40939 10/24/2025 4,715.21 CIRA INSURANCE: FY2640940 10/24/2025 176,526.20 CO. OF LOS ANGELES SHERIFF’S DEPT. RESIDENT DPTY: 09/202540941 10/24/2025 170.26 COASTLINE EQUIPMENT SUPPLIES: GARAGE40942 10/24/2025 61.38 COLONIAL LIFE PAYROLL LIABILITIES40943 10/24/2025 71S.56 COUNTY OF LA INTERNAL SERVICES DEPT SERVICE: IT40944 10/24/2025 1,977.95 DAPEER, ROSENBLIT & LITVAK,LLP SERVICE: VEHICLES 40945 10/24/2025 9,345.75 DATA INTEGRITY SERVICES, INC. SERVICE: IT40946 10/24/2025 240.74 DE LA ROSA, YESENIA REIMB: 0/P COSTS 40947 10/24/2025 1,039.55 DELL MARKETING L.P. SUPPLIES: IT 40948 10/24/2025 7,199.53 DELTA DENTAL DENTAL:10/202540949 10/24/2025 842.00 DEWEY PEST CONTROL SERVICE: ALL DEPTS409S0 10/24/2025 2,621.13 DFND TECHNOLOGIES, INC. UNIFORMS: FIRE40951 10/24/2025 1,040.13 DION & SONS MARINE FUELS INC FUEL: HARBOR40952 10/24/2025 8,299.53 DITCH WITCH WEST SUPPLIES:PUBLIC WORKS40953 10/24/2025 77,608.91 EDISON UTILITIES: ALL DEPT40954 10/24/2025 1,123.30 FIDELITY SECURITY LIFE INSURANCE VISION: 10/202540955 10/24/2025 548.98 GALLS, LLC UNIFORMS: FIRE40956 10/24/2025 240.00 GE SOFTWARE, INC. SERVICE: PUBLIC WORK40957 10/24/2025 9,000.00 GOVINVEST INC. SERVICE: FINANCE40958 10/24/2025 1,875.81 GRAINGER SUPPLIES:PUBLIC WORKS40958 10/24/2025 66.68 GRAINGER SUPPLIES: FIRE40959 10/24/2025 795.00 HDL COREN & CONE SERVICE: FINANCE40960 10/24/2025 183.89 HERNANDEZ, ROGER REIMB: 0/P COSTS40961 10/24/2025 1,644.00 HIGH TIDE TRADERS UNIFORMS:PUBLIC WORKS40962 10/24/2025 1,596.07 HINDERLITER, DE LLAMAS & ASSOCIATES SERVICE: FINANCE40963 10/24/2025 30,748.42 INSZONE INSURANCE SERVICES INSURANCE: FY2640964 10/24/2025 3,220.00 INTERNATIONAL CONSULTING SERVICES SERVICE: CIP 18000240964 10/24/2025 11,700.00 INTERNATIONAL CONSULTING SERVICES SERVICE: CIP 20501440964 10/24/2025 13,445.00 INTERNATIONAL CONSULTING SERVICES SERVICE: CIP 18000540965 10/24/2025 176.00 JOKSAN HERNANDEZ DIAZ SUPPLIES: GARAGE40966 10/24/2025 S19,60S.93 JORDAHL CONSTRUCTION SERVICE: CIP 18000340966 10/24/2025 455.77 JORDAHL CONSTRUCTION SERVICE:PUBLIC WORKS40967 10/24/2025 5,313.35 LEXIPOL LLC TRAINING: FIRE40968 10/24/2025 8.62 LINDE GAS & EQUIPMENT INC. SUPPLIES: WELDING40969 10/24/2025 82.89 ISLAND EXPRESS HELICOPTERS INC. FREIGHT: GARAGE40970 10/24/2025 710.15 MCDONALD, AUDRA RETIREE INS: 11/202540971 10/24/2025 2,894.48 MCMASTER-CARR SUPPLIES: PUBLIC WORKS40972 10/24/2025 2,187.50 MICHELIN MOBILITY INTELLIGENCE, INC SUPPLIES:PUBLIC WORKS40973 10/24/202S 1,433.63 MOTOROLA SOLUTIONS, INC. SERVICE: FIRE AUDIO40974 10/24/202S 18S.66 NAPA AUTO PARTS SUPPLIES: GARAGE
CITY OF AVALON
WARRANT DISBURSEMENTS
NOVEMBER 4TH
CHECK DATE
NUMBER ISSUED AMOUNT NAME DESCRIPTION
40975 10/24/2025 527.98 W ZERO SUPPLIES:PUBLIC WORKS
40976 10/24/2025 153,542.93 PERC WATER CONTRACT SVCS: 09/202540977 10/24/2025 3,727.56 POLYDYNE, INC. SUPPLIES: WWTP 40978 10/24/2025 1,018.34 QUILL CORP SUPPLIES: ALL OEPTS 40979 10/24/2025 293.62 RICOH USA, INC. COPIER LEASE: PLANN40980 10/24/2025 13,911.25 RSG, INC SERVICE: H/A40981 10/24/2025 19,126.06 SAGECREST PLANNING & ENVIRONMENTAL CONTRACT SVCS: PLANNING40982 10/24/2025 882.00 SAND TRAP SENIOR MEAL:7/25-9/2S40983 10/24/2025 9,357.91 SIRIA’S CLEANING SERVICE 2ND HALF 10/202540984 10/24/2025 3,000.00 SOUTHWEST MARINE RESOURCE, INC. SERVICE: HARBOR40985 10/24/2025 2,758.39 SUPERION, LLC SOFTWARE LEASE: FINANCE40986 10/24/2025 3,340.82 RUGGED COMPUTING INC. SUPPLIES: HARBOR40987 10/24/2025 944.32 ULINE, INC. SUPPLIES:PURLIC WORKS40988 10/24/2025 18,750.00 VEGA, EDMUNDO CONTRACT SVCS:10/202540989 10/24/2025 1,477.91 VERIZON WIRELESS COMMUNICATIONS: ALL40990 10/24/2025 1,500.00 VICKERS, JOHN SERVICE:RLCREATION40991 10/24/2025 200.00 VICKERS, JOSEPH JMF DEPOSIT REFUND40992 10/24/2025 441.60 WALTERS WHOLESALE ELECTRIC CO SUPPLIES:PUBLIC WORKS40993 10/24/2025 730.25 WEST MARINE PRO SUPPLIES:HARBOR40994 10/24/2025 6,813.63 WESTRIDGE ENVIRONMENTAL GROUP SUPPLIES: WWTP40995 10/24/2025 127.95 XEROX CORPORATION COPIER LEASE: ADMIN40996 10/24/2025 221.60 ZOLL MEDICAL CORP. SUPPLIES: FIRE $ 1,621,285.87
CITY OF AVALON CITY COUNCIL
MEETING DATE: November 4, 2025 AGENDA ITEM:
________
ORIGINATING DEP: Public Works CITY MANAGER:
PREPARED BY: Jamie Hmielak, Maintenance Superintendent
SUBJECT: Declare old vehicles and equipment as surplusRECOMMENDED ACTION(S): Adopt a resolution declaring vehicles & equipment listed in resolution as surplus property and authorize the City Manager to dispose of it in accordance with City policy.
REPORT SUMMARY: Historically, the City Council is presented with a list of items that are surplus, the Council declares it surplus, and then the declared items are either sold via Public Surplus, given to charity, or disposed of properly. The listed surplus equipment below is inoperable, not able to be economically repaired, and/or are no longer safe to use.
Year I Make I Model Dept. Serial#
2002 Thomas ProTough 400 Aggregate Screener Public Works 2T93A9BC021 145644 2006 Ford Explorer Harbor Dept. 1FMEU63E46UB28226
1995 Sears Craftsman Air Compressor Harbor Dept. CAC-4023 FISCAL IMPACTS: Unknown
GOAL ALIGNMENT: Surplus vehicles & equipment
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City of Avalon will have in their possession old, unused, and inoperable vehicles & equipment that adds to the clutter at City facilities.
FOLLOW UP ACTION: Implement City Council direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS: Resolution
RESOLUTION NO.
___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AVALON DECLARING SPECIFIED EQUIPMENT
TO BE SURPLUS AND AUTHORIZING
THE SALE OR DISPOSAL THEREOF
WHEREAS, Government Code Section 37350 authorizes the City Council to control and dispose of property for the common benefit; and WHEREAS, the City Council wishes to declare certain equipment to be surplus and has determined that sale or disposal, as indicated below, is appropriate and will benefit the City:
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AVALON
DECLARES, FINDS AND RESOLVES AS FOLLOWS:
Section 1. The City Council hereby declares the following equipment to no longer be useful or necessary to the City’s services and programs and therefore surplus property, to be disposed of as indicated below:
Year I Make I Model Dept. Serial# 1
2002 Thomas ProTough 400 Aggregate Screener Public Works 2T93A9BC021 145644 2006 Ford Explorer Harbor Dept. 1 FMEU63E46UB28226
1995 Sears Craftsman Air Compressor Harbor Dept. CAC-4023 J Section 2. Staff is authorized to dispose of the listed equipment in accordance with the foregoing provisions.
PASSED, APPROVED AND ADOPTED this 4th day of November, 2025.
Ayes:
Noes:
Absent:
Abstain:
Ann H. Marshall, Mayor
ATTEST:
Gabrielle Morones, City Clerk
CITY OF AVALON CITY COUNCIL
MEETING DATE: November 4, 2025 AGENDA ITEM: L)
ORIGINATING DEP: Planning and Building CITY MANAGER: _______ PREPARED BY: Kelly Ribuffo, Contract Planner SUBJECT: Adopt an Ordinance to Repeal and Replace Chapter 1-8 (Reasonable Accommodation) of Title 1 of the Avalon Municipal Code, implementing housing program 17 as set forth in the 6th Cycle General Plan Housing Element and Adoption of Exemption Findings Under the California Environmental Quality Act
RECOMMENDED ACTION(S): Adopt an ordinance of the City of Avalon to repeal and replace Chapter 1-8 (Reasonable Accommodation) of Title 1 of the Avalon Municipal Code, implementing housing program 17 as set forth in the 6th Cycle General Plan Housing Element and adoption of exemption findings under the California Environmental Quality Act.
BACKGROUND: This ordinance was introduced and all further readings were waived during the October 7, 2025 regular City Council Meeting.
On September 20, 2022, the City Council adopted the 2021-2029/6th Cycle General Plan Housing Element. The Housing Element is a state-mandated section of the General Plan which identifies the housing needs, opportunities, and constraints in the of City of Avalon. The HousingPlan section of the Housing Element further sets forth the City’s goals, policies and programs to address Avalon’s identified housing needs, including production of 27 new housing units as allocated by the Southern California Association of Governments (SCAG) Regional Housing Needs Assessment (RH NA) for the 6th review cycle.
The Housing Plan contains 26 programs adopted to implement the goals and policies of the Housing Element. Some programs require one-time code amendments, while others have ongoing review schedules that require monitoring legislative actions and regular updates to the Avalon Municipal Code (AMC). Over the next several months, the Planning and Building Department will bring forth a series of code amendments for consideration to implement all of the housing programs to ensure the City continues to be compliant with State law. The amendments proposed at this time are intended to address the requirements of Program #17 (Reasonable Accommodation Procedures).PROGRAM #17 -REASONABLE ACCOMMODATION PROCEDURES: Reasonable accommodation procedures ensure disabled persons have equal and effective access toCity programs and services, and that reasonable and long-term modifications to City employment, building, and zoning rules, regulations, practices, and standards may be made for disabled persons to the extent required under federal and state disability laws, including but not limited to the Americans With Disabilities Act (42 U.S.C. § 12101 et seq.), Federal Fair Housing Act (42 U.S.C. § 3601 et seq.) and the California Fair Employment and Housing Act (Cal. Gov’t Code § 12955 etseq.).
Households that include persons with disabilities are some of the community’s lower-income households, as determined by the communitywide median household income survey prepared with the 6th Cycle Housing Element. Providing reasonable accommodation procedures in compliance with State law will address the needs of both persons with disabilities and lower-income households. Program #17 requires that the City review itsadopted reasonable accommodation procedures annually and revise them as appropriate to ensure consistency with federal and state fair housing requirements.
Chapter 1-8 was last updated in 2014. After reviewing the existing reasonableaccommodation regulations, it was determined by staff that updates are required to clarify the scope of the program and to streamline the process for application and approval of requested accommodations. As such, staff recommends the City Council repeal and replace Chapter 1-8 with completely updated regulations.
Complete ordinance language is included in the as Attachment 1. It is the opinion of staff that the proposed regulations fully implement Program #17 of the 6th Cycle Housing Element and provide for more streamlined procedures and access to reasonable accommodation requests for the community.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The Avalon Municipal Code will not be amended, and the City will be out of compliance with the mandated implementation program set forth in the 6th Cycle General Plan Housing Element.
ADVERTISING, NOTICE AND PUBLIC CONTACT: This item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENT:
1. Ordinance
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OFAVALON REPEALING AND REPLACING CHAPTER 1-8 “REASONABLE ACCOMMODATION” OF TITLE I OF THE
AVALON MUNICIPAL CODE AND ADOPTION OF
EXEMPTION FINDINGS UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
WHEREAS, pursuant to the authority granted to the City of Avalon (‘City”) by Article XI, Section 7 of the California Constitution, the City has the police power to regulatethe use of land and property within the City in a manner designated to promote public convenience and general prosperity, as well as public health, welfare, and safety; and WHEREAS, the Federal Fair Housing Amendments Act of 1988 and California Fair Employment and Housing Act require local jurisdictions to establish a process by which persons with disabilities can request reasonable accommodations to the jurisdiction’s codes, rules, policies, practices, or services, necessary to afford persons with disabilitiesan equal opportunity to use or enjoy a dwelling; and WHEREAS, under Government Code section 65583, each city must analyze the special housing needs of disabled persons in its housing element. Each housing element also must analyze governmental constraints to the development and maintenance of housing for disabled persons, and include a program to provide reasonable accommodations from zoning and land use regulations to allow for the development of housing for disabled persons; and
WHEREAS, in addition to the foregoing statutes, other state and federal disability laws require cities to provide reasonable accommodations for disabled persons in the application of city programs, including but not limited to the city’s land-use, zoning, and building regulations, as well as other programs, policies, practices, and procedures. By adopting this ordinance (“Ordinance”), the City desires to amend its municipal code to establish a process by which persons with disabilities can request such reasonable accommodations; and
WHEREAS, the City of Avalon is committed to implementation of the housing programs adopted as part of the 202 1-2029 6th Cycle General Plan Housing Element, including Program #17 (Reasonable Accommodation Procedures); and WHEREAS, the City Council reviewed the proposed Ordinance, attached as Exhibit A, and the effects and demands of such regulations and other development on the City’s resources; and
WHEREAS, on October 7, 2025, the City Council held a duly-noticed public meeting and considered the recommendations of staff, staff report, other supporting documents, and any public testimony concerning this Ordinance; and WHEREAS, the City Council finds that the proposed Ordinance is consistent with the City’s General Plan because the proposed amendments to the Avalon Municipal Code (“AMC”) will implement Program #17 of the City’s 202 1-2029 6th Cycle General Plan
Housing Element, and the proposed amendments implement Policy V-26 of the Housing Element, which provides that the City should accommodate persons with disabilities who seek reasonable waiver or modification of land use controls and/or developmentstandards pursuant to procedures and criteria set forth in the AMC; and WHEREAS, all legal prerequisites to the adoption of this ordinance have occurred.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AVALON DOES ORDAIN AS FOLLOWS:
Section 1. Incorporation of Recitals. The City Council hereby finds that the foregoing recitals are true and correct and are incorporated herein as substantive findings.
Section 2. Code Amendment. The City Council hereby adopts the proposedOrdinance repealing and replacing Chapter 1-8 of Title 1 of the AMC to read as proposed in Exhibit A.
Section 3. Severability. If any section, subsection, subdivision, sentence, clause, or phrase of this Ordinance, or any part thereof is for any reason held to be unconstitutional, void, or invalid, such decisions shall not affect the validity of the remaining portion of this Resolution or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional, void, or invalid.
Section 4. CEQA Exemptions. The ordinance is exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines Sections 15183(a), 15601(c)(2), and 15601(c)(3) because it has no potential to have a significant effect on the environment and is not subject to CEQA.
The General Plan is a long-term policy guide for the development of the City, but does not propose specific developments that can be analyzed at a project-specific level.
Therefore, the General Plan EIR is a Program EIR (State Clearinghouse No. 2011091042). A Program EIR provides a more general analysis of the General Plan that focuses on the overall effects of implementation of the General Plan. The 6” Cycle General Plan Housing Element was adopted in September 2022. An addendum to the Program EIR was prepared, which concluded that the Housing Element updates do not result in any new or greater environmental impacts than were previously analyzed, disclosed, and mitigated.
Pursuant to Public Resources Code section 21083.3 and CEQA Guideline 15183(a), a project that is consistent with the development densities established in a General Plan for which an EIR was certified is not required to undergo additional environmental review “except as might be necessary to examine whether there are project-specific significant effects which are peculiar to the project or its site.” As noted above, an EIR was certified for the General Plan. The proposed Ordinance does not authorize construction and makes minor changes to existing standards and land use limitations that apply to existing
uses permitted in all zones in the City and allows uses that are consistent with the uses currently permitted in such zones.
In addition, the Ordinance is exempt because the code amendment is an administrative activity which will not result in a direct or reasonably foreseeable indirect physical change to the environment (Section 15060(c)(2)). Adoption of the Ordinance is also exempt because the code amendment is not a “project” as defined by section 15378, since it has no potential for resulting in a direct or indirect physical change to the environment (Section 1 5060(c)(3)).
Therefore, it can be seen with certainty that the Ordinance has no potential to cause a significant effect on the environment, and the amendments themselves are categoricallyexempt from further review under CEQA pursuant to Sections 15183(a), 1 5601(c)(2), and 15061 (c)(3) of the California Code of Regulations.
Section 5. Certification. The City Clerk of the City of Avalon shall certify the passageand adoption of this Ordinance and shall cause the same, or a summary thereof, to bepublished and/or posted in the manner required by law.
Section 6. Effective Date. This Ordinance shall become effective thirty days from itsadoption.
INTRODUCED at a regular meeting of the City Council of the City of Avalon on the 7th day of October 2025, by the following vote:
AYES:
NAYS:
ABSENT:ABSTAIN:
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Avalon on this 4th day of November 2025, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
Ann H. Marshall, Mayor
ATTEST:
Gabrielle Morones, Deputy City Clerk
APPROVED AS TO FORM:
Scott Campbell
Best Best & Krieger, LLP
EXHIBIT A
Avalon Municipal Code Title 1, Chapter 1-8,
Reasonable Accommodations
§1-8.01 Purpose and Intent.
It is the policy of the City to make, as provided in this section, reasonable accommodationin the application of its policies, practices, programs, and procedures, including its zoning and land-use laws, for disabled persons, to the extent required under federal and state disability laws, including but not limited to the Americans With Disabilities Act (42 U.S.C. § 12101 et seq.), Federal Fair Housing Act (42 U.S.C. § 3601 et seq.), and the California Fair Employment and Housing Act (Cal. Gov’t Code § 12955 et seq.). The purpose of this chapter is to establish a process for disabled persons to submit and for the City to act upon a request for reasonable accommodation. §1-8.02 Definitions
For the purposes of this section, unless otherwise apparent from the context, certain words or phrases used in this section are defined as follows:
a) “Auxiliary aids and services” means qualified interpreters, note takers, transcription services, written materials, assistive listening systems, qualified readers, taped texts, audio recordings, Braille materials, large print materials, other similar services and actions, and as otherwise defined by state or federal law.
b) “Person with a disability” means a person who has a physical or mental impairment that makes achievement of a major life activity difficult, as defined by state and federal disability laws; anyone who is regarded as having such impairment; or anyone with a record of such impairment.
c) “RA Request” means a request for a Reasonable Accommodation submitted by, or on behalf of, a person with a disability.
d) “Reasonable Accommodation” means providing persons with disabilities flexibility in the application of city programs; including city land-use, zoning, and buildingregulations; policies; practices; and procedures, or waiving certain requirements when it is necessary to provide meaningful access to city programs or to eliminate barriers to housing opportunities for persons with disabilities. e) “Review Authority” means the city manager or the city manager’s designee. See Section 1-8.03 of this chapter.
§1-8.03 Review Authority
The City Manager or the City Manager’s designee has the authority to review and decide upon requests for a RA Request. A denial of an RA Request may be appealed by the requestor to a designated hearing officer. The hearing officer’s decision is final. §1-8.04 Applicability
a) Eligibility.
1. An RA Request may be made by any person with a disability, his or her representative, or a developer or provider of housing or other services for persons with disabilities, when the application of a city program, including a city land-use or building regulation, policy, practice or procedure, acts as a barrier to meaningful access to city programs or to fair-housing opportunities for persons with disabilities.
2. Federal and state disability laws afford no protection to persons with or without disabilities whose tenancy presents a direct threat to the persons or property of others. Determining whether someone’s tenancy poses such a direct threat must be made on an individualized basis, however, and may not be based on general assumptions or speculation about the nature of a disability.
b) Eligible Request. The subject matter of an RA Request may include a modification or exception to the practices, rules, or standards for a city program or for the development, siting, and use of housing or housing-related facilities that wouldeliminate regulatory barriers and provide a person with a disability with meaningful access to city programs and equal opportunity to housing of the person’s choice. §1-8.05 Application
a) Requirements. An RA Request may be initiated with the Review Authority orally or in writing. The City will not require a requestor to use a particular form or medium to initiate an RA Request. The law requires the Reasonable Accommodation process to be iterative and interactive. City staff will assist requestors in completing their RA Request as needed to ensure that the process is accessible to personswith disabilities. The City encourages requestors to make RA Requests for auxiliary aids and services up to 48 hours before the City event needing accommodation.
b) Administration. The City may create any forms, documents, online portals, telephone hotlines, or other methods to facilitate the submittal of RA Requests.
§1-8.06 Review and Processing
a) Application Review. The Review Authority will approve, approve with conditions, or deny an RA Request in accordance with the required findings in Section 1-8.07of this chapter. b) Decision.
1. Request for Further Information. The Review Authority may request further information from the applicant consistent with state and federal disabilitylaws and this section, specifying in detail the further information required.
2. Decision and Timing. The Review Authority will issue a written decision within 30 days of its receipt of a complete RA Request (including any additional information requested under subsection b(1) above). The written decision must: explain in detail the basis of the decision under the required findings in Section 1-8.07 of this chapter, give notice of the applicant’s right to appeal the decision, and be sent to the applicant by first-class mail with return receipt requested.
3. Conditions of Approval. The Review Authority may impose any conditions on the approval of an RA Request that he or she deems reasonably necessary to ensure that the Reasonable Accommodation will comply with the Required Findings in Section 1-8.07.
C) Compliance with other Regulations. An approved accommodation does not affect any person’s obligations to comply with all other applicable regulations not at issue in the requested accommodation.
d) Confidentiality. Any information identified by an applicant as confidential will be retained in a manner so as to respect the privacy rights of the applicant and willnot be made available for public inspection, unless disclosure is otherwise required by state or federal law.
e) No Public Hearing. A public hearing is not required for a reasonable accommodation request reviewed and decided upon by the Review Authority. f) No Transfer. An approved accommodation related to property is considered a personal RA Request by the applicant, shall not run with the land, and cannot be transferred to another person.
§1-8.07 Required Findings
Prior to approval of an RA Request, the following findings must be made consistent with federal and state disability laws:
a) When housing is the subject of an RA Request, the housing will be used by a person with disabilities protected under fair housing laws. b) As applicable, the requested accommodation is necessary to make housing available to a person with disabilities protected under the fair housing laws. c) The requested accommodation would not impose an undue financial or administrative burden on the city.
d) The requested accommodation would not require a fundamental alteration in the nature of the city’s policies, practices or procedures, including consideration of alternatives which may provide an equal level of benefit. e) The requested accommodation will not result in a direct and significant threat to the health or safety of other persons or substantial physical damage to the property of others.
§1-8.08 Appeals
a) The action of the Review Authority is final unless appealed to within 10 business days of the date that the applicant receives the Review Authority’s decision in the mail. The notice of appeal must be in writing. The Review Authority will schedule the appeal to be heard by a hearing officer within 30 calendar days from the date that the Review Authority receives the notice of appeal. The decision of the hearing officer is final and shall be mailed by first-class mail to the applicant with return receipt requested.
b) Assistance with Appeal. Upon request, the City will provide assistance to a person needing assistance in filing an appeal to ensure that the appeals process is accessible to persons with disabilities.
§1-8.09 Modifications Initiated by the Applicant
The applicant may apply for a modification to his or her accommodation. Any proposedwill be treated by the city as a new RA Request and will be subject to the procedures setforth in Sections 1-8.01 through 1-8.08 of this chapter. §1-8.09 Modifications or Revocations Initiated by the City a) Review Authority and Findings. The Review Authority may make changes or revoke the approval of a Reasonable Accommodation applications when conditions of approval are violated, it is necessary to resolve a nuisance, or when the RA Request contained incorrect, false, or misleading information.
b) Procedures. The Review Authority will notify the applicant of the change or revocation of the approval by first-class mail with return receipt requested no later than the next business day after the Review Authority’s decision. The applicant may appeal the Review Authority’s decision in accordance with Section 1-8.08 of this chapter.
CITY OF AVALON CITY COUNCIL
MEETING DATE: November 4, 2025 AGENDA ITEM: ________ ORIGINATING DEP: Finance CITY MANAGER: _______ PREPARED BY: Matthew Baker, Finance Director SUBJECT: Fiscal Year 2025-2026 First Quarter Treasurer’s Report RECOMMENDED ACTION(S): Adopt the resolution accepting the FY25-26 First Quarter Treasurer’s Report.
REPORT SUMMARY: State and Municipal Codes require the Treasurer to submit within 30 days following each fiscal quarter a report summarizing the City’s cash and investmentbalances. Attached is the First Quarter Treasurer’s Report for FY25-26. The report was shared with the City Treasurer prior to presentation to City Council.
The purpose of the report is to inform, on a quarterly basis, the City’s cash and investment balances, the investment types, yields, and market values, and to ensure that the City’sinvestments are in compliance with the City’s adopted investment policy. The report shows that all of the City’s funds are in compliance with its investment policy. In general, operating cash is held in US Bank checking accounts and any excess cash is invested in California’s Local Agency Investment Fund (LAIF) and various certificates of deposit (CD5). In accordance with Government Code sections 16429.1 and 53601 et seq., the City cannot invest more than 30%of its portfolio in CDs. CDs accounted for 18.1% of the unrestricted cash and investments for the quarter ended September 30, 2025.The City did not having any CD5 or treasuries that matured during the quarter ended September 30, 2025. The City takes a ladder approach with staggered maturities for its CD investments to balance its goals of high rates in the short-term with stability to withstand market fluctuations in the longer-term. The City will continue to assess for opportunities toincrease its investment returns while maintaining necessary liquidity and compliance with itsinvestment policy.
The unrestricted cash balance for the first quarter of 2025-2026 totaled $23.2 million, a decrease of $2.3 million from the first quarter of 2024-2025. The decrease in unrestricted cash balance is largely attributable to increased capital outlays during the fiscal year. The decreaseis also attributable to the timing of receipt of the Proposition A Discretionary revenues totaling $1.0 million from Los Angeles County Metropolitan Transportation Authority. These annual revenues were received in the first quarter of the prior year but are anticipated to be receivedin the second quarter of the current fiscal year. The unrestricted cash balance includes cash from enterprise funds (e.g. Harbor, Sewer, Saltwater, and Solid Waste) not available for general government functions. While the majority of grant funding is performed on a cash reimbursement basis, the unrestricted cash and investments balance also includes $2 million in grant pre-funding received in preparation for construction of the second phase of the CabrilloMole Ferry Improvement project that has not been spent as of September 30, 2025. These funds are anticipated to being spent beginning in the second quarter of the current fiscal year.The City expects significant capital outlays on several major capital projects, including the second phase of the Cabrillo Mole Ferry Terminal rehabilitation and the Five Corners Pedestrian Improvement project, which will reduce the unrestricted cash balances over the next several quarters.
Below is a chart comparing unrestricted cash balances from the first quarter of Fiscal Year 2015-2016 to the first quarter of Fiscal Year 2025-2026.
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The restricted cash balance for the first quarter of 2025-2026 totaled $11.5 million, an increase of $1 .4 million from the first quarter of 2024-2025. The increase is largely attributable to increases in the CIMC Improvement Fund of $897 thousand and increases in the Landfill Trust Account of $408 thousand from investment gains and transfers. These increases were partially offset by decreases in the Housing Authority General Account of $177 thousand fromconstruction at 206 East Whittley during the quarter ended September 30, 2025.GOAL ALIGNMENT: Required disclosures.
FISCAL IMPACTS: None
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.ATTACHMENTS:
1. FY25-26 First Quarter Treasurer’s Report
2. CD Investment Reports
3. Resolution to Accept the Report
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2 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AVALON/SUCCESSOR AGENCY TO THE AVALON
COMMUNITY IMPROVEMENT AGENCY ADOPTING
TI-IE TREASURER’S INVESTMENT REPORT FOR
FISCAL YEAR 2025/2026 FIRST QUARTER
The City Council of the City of Avalon/Successor Agency does determine, find and resolve as follows:
Section 1. The Fiscal Year 2025-2026 First Quarter Treasurer’s Report is hereby adopted and approved.
PASSED, APPROVED AND ADOPTED this 41h day of November,
2025.
Ann H. Marshall, Mayor
ATTEST:
Gabrielle Morones, City Clerk
CITY OF AVALON CITY COUNCIL
MEETING DATE: November 4, 2025 AGENDA ITEM:
_______
ORIGINATING DEP: Public Works CITY MANAGER:__________
PREPARED BY: Jackeline Cordero, Public Works Director
SUBJECT: Encroachment Permit to Install a Private Trash Enclosure for Trash Receptacles within the City of Avalon Public Right-ofWay across from 261 E. Whittley.
RECOMMENDED ACTION(S): Find that the criteria specified in AMC Section 4-9.106 is not met and not approve an encroachment permit at 261 E. Whittley. Applicants are requesting installation of a new private trash enclosure and storage of four trash receptacles within the City of Avalon public right-of-way, behind an existing fire hydrant and on top of a newly poured concrete retaining slab across the street from 261 E.
Whittley.
REPORT SUMMARY: An Encroachment Permit application was submitted on September 6, 2025, by Scott and Beatrice VanEvery, property owners of 261 E. Whittley Avenue, requesting approval to install a private trash enclosure on a vacant retaining concrete pad behind a fire hydrant for the storage of four household trash cans.
The applicants state the platform area has historically been used for refuse storage over the past 60 years and the previous wooden trash platform, originally constructed by prior owners and located on City public right-of-way, was removed by the City during recent hillside stabilization work. The applicants request permission to install a private trash enclosure and continue to place their private trash containers on the newly poured stabilization concrete slab located within the public right-of-way. A site sketch provided by the applicants identifies the desired location of the trash cans behind an existing fire hydrant, a utility box, bollards, and soon to be installed guardrail.
The proposed project work:
• Installation of a trash enclosure on the newly poured stabilizing concrete slab. The enclosure to accommodate four private trash receptacles and prevent the receptacles from falling down the hillside.
Pursuant to AMC Section 4-9.105, City Council approval is required for permanent encroachments that involve above-ground structures or that may substantially interfere with the use of the public right-of-way.
PerAMC Section 4-9.106, encroachment permits may be granted if the following criteria are met:
(a) The encroachment is necessary or desirable;
(b) The encroachment does not create a substantial adverse impact on persons or property; and
(c) The encroachment does not adversely affect the public health, welfare and safety.
City staff recommends the City Council not to authorize the City Manager or hs designee to negotiate, set for conditions, and execute encroachment permit for the property owner on 261 E. Whittley, in conformance with Avalon Municipal Code Section 4-9.105 and 4-9.106.
The proposed encroachment does not meet the findings for approval:
a) Not Necessary or Desirable: The requested use is for private refuse storage on public property. Approval would create precedent for private use of City public rights-of-way for solid waste storage, which is inconsistent with AMC Section 9-5305(g). b) Creates Adverse Impacts: The area identified for trash placement is adjacent to a fire hydrant and within the planned footprint of a safety guardrail installation project.
Allowing private encroachment would interfere with these future public improvements and City maintenance operations.
c) Public Safety Concerns: Placement of refuse cans in this area could obstruct visibility and hinder access to public infrastructure, particularly for Fire Department or Public Works maintenance.
Accordingly, the proposal does not meet the criteria for an encroachment permit as defined in AMC Section 4-9.106.
The applicants expressed willingness to maintain the area and comply with City permit conditions. However, because the encroachment involves refuse storage rather than structural improvement or public benefit, staff finds no basis to allow use of this right-ofway area for private purposes.
FISCAL IMPACTS: None identified.
GOAL ALIGNMENT: Right-of-way protection and infrastructure preservation.CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: If the City Council were to approve the encroachment, it would establish a precedent allowing private residents to claim portions of public right-of-way for trash storage. This could complicate future right-of-way management, obstruct infrastructure access, conflict withcurrent City code, and interfere with planned public safety installations.
FOLLOW UP ACTION: If denied, Public Works staff will inform the applicant of the Council’s action and coordinate proper placement of refuse containers within allowable locations consistent with City solid waste collection standards.
ADVERTISING, NOTICE AND PUBLIC CONTACT: The item was properly listed on the posted agenda pursuant to the Brown Act.
ATTACHMENTS:
1. Applicant’s 2025 Encroachment Permit.
2. Applicant’s PROW Site Plan.
CITY OF AVALON
APPLICATION FOR ENCROACHMENT PERMIT
Applicant Name: Sco trjTelephone No.: 3 2Z I ___ Mailing Address: ,32_6 &\ viç ‘;Location of Encroachment: 2 I 5 tAJ L f Nature of Encroachment: v 4ir
(Attach copy of plans and specifications of proposed encroachment with this Application) Proposed Permit Term: Effective Date: q ft (2 Expiration Date: tf 14/20 3’ ____ Permit term may riot exceed five (5) years. (Avalon Municipal Code (Code’) Sec. 4-9.109) (Applicant may annually apply for subsequent one (1) year permit term extensions unless permit is terminated by City or applicant) One year extension requested: yes _____ no _____ Applicant agrees to indemnify, defend (with counsel acceptable to City) and hold harmless the City, its officers and its employees from all liability and damages and from all costs of suit, including attorneys’ fees, arising from the encroachment or the permit.Dated: q/ 6 /zz Applicant:
Signature
Terms and Conditions of Permit:
This permit is revocable upon thirty (30) days written notice from the City to applicant at the above address.
This City Council has determined that the issuance of this permit is necessary or desirable, it does not create a substantial adverse impact on persons or property and it does not adversely affect the public health, welfare and safety.Permit fee amount $ _____________ This permit only entitles applicant to construct the encroachment structure described in this Application on Cityowned property. It does not give applicant exclusive use of City-owned property or the right to exclude others from City-owned property.
As a condition of issuance of this permit, applicant shall execute a recordable covenant running with the land, in a form approved by the City Attorney, which: (a) surrenders possession of the encroachment structure, releasing the City from all claims in the event that the City determines to widen or improve the street, alley, parkway, or other public place where the encroachment is located; and (b) indemnifies, defends and holds the City harmlessfrom all liability and damages and from costs of suit, including attorney fees, arising from the encroachment orthe permit. (Code Sec. 4-9.107).
Unless waived by the City Manager, applicant shall post and maintain for the term of the permit, a security bond in the amount of $ _____________ or cash equivalent.Unless waived by the City Manager, applicant shall provide the City with a copy of liability insurance (combined single limit for bodily injury and/or property damage) in the amount of $__________________ - listing theCity as additional insured, and shall maintain said insurance for the term of the permit.
September 5, 2025
City of Ava Ion
Encroachment Permit
Our house, located at 261 E. Whittley, was built in 1960. At the time, it was (and is) a single story dwelling with steep steps and no parking. It was built as a duplex home
with separate meters for each unit (still is). Despite this setup, the City decided to take away street parking for one of the units. Any renter we get cannot park on the street,so we had to cut up the steps and entryway to make room for a small cart. It is
extremely tight. Additionally, the Barrett’s (original owners), made a deal with the Cityto make a wooden trash area directly across the street (on City land) for their 4 trash cans. This trash platform was behind the existing fire hydrant and blocked nothing! For the last 60 years the platform has existed and serviced the 4 small trash cans that
was designated to go with our house. That platform was recently destroyed by the City when it repaired the hillside across from us that was falling down. What was put in it’s place was a concrete platform that is behind the fire hydrant, again not in the way of anything. Please see the supplied pictures. All we are asking is to be able to putour cans on the new concrete space that sits where our cans have been for the last 60years! When we started construction on our house, we requested a City to official
come and inspect our trash platform. When we asked him if we could tear it down and install new wood, we were told absolutely. Additionally, Pete Edwards (our contractor shortly before his death) had a discussion with the City discussing a new trash
platform, replacing the deteriorated one, and was also told that it would be approved.Now we are being told something else. The open space neither blocks or impedes the street, the hydrant nor the railings. Without this, we have no space for cans on our property. We have been putting the cans in front of our house directly on the street ( asmany others are doing), but was asked to move them. So we request this formal method to continue putting them where they have been housed since 1960. It bothersnobody, has been there forever and the City does not use the space.
Sincerely Yours,Scott
& Bea Van Every
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CITY OF AVALON CITY COUNCIL
MEETING DATE: November 4, 2025 AGENDA ITEM: _______ ORIGINATING DEP: Administration CITY MANAGER: _______ PREPARED BY: David Maistros, City Manager Devin Hart, Senior Management Analyst
SUBJECT: Transient Rental License Application Waitlist Policy RECOMMENDED ACTION(S): Adopt a resolution establishing the Transient Rental License Application Waitlist Policy.
BACKGROUND: On September 2, 2025, the City Council adopted Ordinance No. 1227-25repealing and replacing Article 3 of Chapter 1 of Title 3 of the Avalon Municipal Code modifying the Transient Rental System.The ordinance established a cap of 410 transient rental units within the City of Avalon. This cap includes all grand-fathered transient rental units, all units with conditional use permits and all units with transient rental licenses.
As of the time this report was authored, the City has a total of 390 compliant short-term rental properties, including:
• 91 properties permitted by grandfathered use (including 9 banked units currently occupied by year-round renters),
• 267 properties permitted by CUP (including 13 banked units currently occupied by yearround renters), and• 32 properties permitted by Transient Business License (including 1 banked unit currently occupied by year-round renters).
Ordinance No. 1227-25 also authorizes the City Manager to implement a policy to regulate themanner in which the Planning Commission considers new transient rental licenses once the established cap of 410 is reached.
On October 7, 2025 the City Council heard a presentation on potential procedures to process new transient rental applications and a consensus was reached for City Staff to develop and bring back a policy that utilizes a lottery process.
The procedure sets forth the following requirements:
1. Annually, or at a time determined appropriate by the City Manager, if sufficient demand exists, the City Manager will issue a public notice identifying the potential number of available transient rental licenses, the date and time the application period opens, the date and time the application period will close and the date and time a lottery will be conducted to determine the prioritized order transient rental licenses will be considered by the Planning Commission.
2. The application period will be open for a minimum of 60 calendar days and may be extended at the City Manager’s discretion.
3. There is a $25 administrative fee to file the initial application.
4. Applications must be complete when submitted to the Planning Department. a. Applicants must own the property for which a transient rental license is being requested. A property cannot be in escrow or in any other stage of the purchasing process to be considered.
b. Once the application period closes, the position in the lottery is not transferable. If a property is sold or otherwise transferred, the application is removed from the lottery process.
5. At the conclusion of the application period, each valid and complete application will be assigned one entry into a random lottery which will be conducted and held during a Planning Commission meeting to determine waitlist position on all approved applications.
6. After the lottery, the applicants will be notified and prioritized in the order established by the lottery. The list will be published on the City’s website as well as at City Hall.
7. Once appropriate fees have been paid, applications will have the opportunity to be heard by the Planning Commission in the order established by the lottery.
8. Once all available TRLs are filled under the cap, all remaining applications will be rejected.
City Staff propose adding an additional lottery entry for property owners that meet any of the following criteria:
a. Applicant owns property(s) occupied by a long-term tenant.b. Applicant has participated in a previous TRL lottery and been rejected. One additional entry will be allotted for each prior TRL lottery entered for the same property.
FISCAL IMPACTS: Undetermined.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: City Staff will not haveclear direction on how to process and/or prioritize applications for transient rental licenses once the maximum number of licenses has been issued.
FOLLOW UP ACTION: Implement City Council direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.
ATTACHMENTS: Resolution.
RESOLUTION NO. _____ AN RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AVALON SETTING FORTH A LOTTERY PROCEDURE
FOR THE PROCESSING OF TRANSIENT RENTAL
LICENSE APPLICATIONS
WHEREAS, the City of Avalon (“City’) has historically regulated transient rentals, originally with Conditional Use Permits (“CUPs”), and subsequently transitioned to a Transient Rental License (“TRL”) scheme and later established a maximum number of short-term rentals with the adoption of Ordinance No. 1227-25 on September 2, 2025, which repealed and replaced Article 3 of Chapter 3-1 of Title 3 of the Avalon Municipal Code (“AMC”); and
WHEREAS, Ordinance No. 1227-25 established a cap of 410 transient rental units within the City of Avalon, including all grand-fathered transient rental units, all units with conditional use permits and all units with transient rental licenses; and WHEREAS, Ordinance No. 1227-25 authorizes the City Manager to implement a policy to regulate the manner in which the Planning Commission considers new transientrental licenses once the established cap of 410 is reached; and WHEREAS, the City wishes to establish by resolution guidelines for lottery procedures to determine prioritized order for Planning commission to consider new transient rental license once sufficient demand exists; and WHEREAS, the City of Avalon City Council will review and reapprove the established procedure as needed.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AVALON:
1. Annually, or at a time determined appropriate by the City Manager, if sufficient demand exists, the City Manager will issue a public notice identifying the potential number of available transient rental licenses, the date and time the application period opens, the date and time the application period will close and the date and time a lottery will be conducted to determine the prioritized order transient rental licenses will be considered by the Planning Commission.
2. The application period will be open for a minimum of 60 calendar days and may be extended at the City Manager’s discretion.
3. There is a $25 administrative fee to file the initial application.
4. Applications must be complete when submitted to the Planning Department.
5. Applicants must own the property for which a transient rental license is being requested. A property cannot be in escrow or in any other stage of the purchasing process to be considered.
6. Once the application period closes, the position in the lottery is not transferable. If a property is sold or otherwise transferred, the application is removed from the lottery process.
7. At the conclusion of the application period, each valid and complete application will be assigned one entry into a random lottery which will be conducted and held during a Planning Commission meeting to determine waitlist position on all approved applications.
8. After the lottery, the applicants will be notified and prioritized in the order established by the lottery. The list will be published on the City’s website as wellas at City Hall.
9. Once appropriate fees have been paid, applications will have the opportunity to be heard by the Planning Commission in the order established by the lottery.
10. Once all available TRLs are filled under the cap, all remaining apIlications will be rejected.
11 . If an applicant has participated in a previous TRL lottery and been rejected, an additional lottery entry will be allotted for each prior TRL lottery entered for thesame owner and same property.
12.If an applicant owns property(s) currently occupied by long-term tenants an additional lottery entry will be allotted.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Avalon on this day of November, 2025, by the following vote:
AYES:
NAYS:
ABSENT:ABSTAIN:
Ann H. Marshall, Mayor
ATTEST:
Gabrielle Morones, City Clerk
CITY OF AVALON CITY COUNCIL
MEETING DATE: November 4, 2025 AGENDA ITEM: ________ ORIGINATING DEP: Administration CITY MANAGER: j4LAPREPARED BY: Robert Green law, City Engineer Devin Hart, Senior Management Analyst
SUBJECT: Green Pleasure Pier Renovation — Electrical Upgrade RECOMMENDED ACTION(S): Approve the location for the installation of electrical equipment to support operations of the Green Pleasure Pier.
BACKGROUND: The Green Pleasure Pier is in need of significant structural repairs. In 2018, City Staff developed a long-term maintenance plan including phased repair and replacement of the structural piles and decking. In 2024, the City replaced 17 structural piles and 5 fender pilesfor a total contract price of $1.3 million budgeted in the FY 24-25 CIP Plan, Project #1 80049.This project was funded through the Harbor CIP Fund.The next phase of rehabilitation of the Green Pleasure Pier will include an upgrade to theelectrical infrastructure and replacement of the pier’s deck surface.
The electrical upgrade will require the installation of a large electric service panel (similar to whatwas installed at the Fuel Dock). There are three constraints City Staff, engineers and consultants had to consider when determining the most appropriate location for the panel:
1. It must be located a minimum of 2 feet above the high-water line. (The existing seawall can be used to visually approximate this location.)
2. It cannot be located too far a distance away from the pier. The further it is from the pier, the larger size conduit would be required.
3. The location must be able to accommodate a footprint that is approximately 8 feet wide, 2 feet deep and 8-12 feet high with a minimum of 3 feet of level space in front of the panel.
Considering the constraints, City Staff examined several locations. Some potential locations would require the elimination of commercial lease space, tenant relocation, modification of landscaping, etc.Considering the options, Staff selected a location adjacent to a section of exterior wall of acommercial lease space for Yoshi’s on the north-westerly side of the base of the Green Pleasure Pier. This location will require remodeling the adjacent wall to remove an existing bay windowused as retail display space for Yoshi’s. However, no other tenants will be adversely affected orneed relocation. The design of the enclosure that will surround the panel will have architectural features to blend it into the building as well as provide the possibility of a public art installation.
In FY 25-26 the City allocated $500,000 to support this project. The City is currently seeking grant funding; however, at this time, this project is scheduled to be funded through the HarborCIP Fund.
Though Staff would like the next phase of the Green Pleasure Pier Rehabilitation Project to include the electrical upgrade as well as replacement of the decking, the electrical upgrade is a priority to be completed in this Fiscal Year.
In order to continue to develop the project plan set, City Staff request the City Council approve the site plan for the installation of electrical equipment to support operations of the Green Pleasure Pier.
FISCAL IMPACTS: Undetermined.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: City Staff will not haveclear direction on how to proceed with renovations to the Green Pleasure Pier.
FOLLOW UP ACTION: Implement City Council direction.
ADVERTISING, NOTICE AND PUBLIC CONTACT: Pursuant to the Brown Act.ATTACHMENTS: Plan provided under separate cover.