Agenda — City Council/Successor Agency/Public Finance Authority, January 27, 2022

CITY OF AVENAL
“Pistachio Capital of the World®”

REGULAR CITY COUNCIL/SUCCESSOR AGENCY/PFA MEETING
JANAURY 27, 2022; 5:15 P.M.

AVENAL THEATER & EVENT CENTER, 233 E. KINGS ST., AVENAL, CA VIA ZOOM VIDEO/WEB CONFERENCING:

Web Link: bit.ly/AvenalCouncil or use https://us02web.zoom.us/j/87243440488 Or by calling +1 669 900 6833 and use meeting ID 872 4344 0488 to join.

Study Session: None
LAST ORDINANCE: 2021-02 CITY LAST RESOLUTION: 2022-06
(SA) LAST RESOLUTION: 2021-04 PFA LAST RESOLUTION: 2021-05 AGENDA

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE:

2. ROLL CALL: Councilmembers: Louis Gravelle, Ricardo Verdugo, Pablo Hernandez, Mayor Pro Tem Alejandro Ramirez; Mayor Alvaro Preciado.

CITY CLERK:

Government Code Section 54952.3: The members of the City Council/Successor Agency are entitled to receive a total of $300.00 per month because of being elected to the City Council. They receive no other compensation for sitting as a member of Successor Agency.

3. CLOSED SESSION: (City/Successor Agency):

It is the intent of this governing body to meet in closed session to review its position and to instruct its designated representatives: Any person may directly address the Council/Agency at this time on items of interest regarding Closed Session.

A. Pending Litigation (Government Code § 54956.9).

Conference with legal counsel – ANTICIPATED LITIGATION (Government Code § 54956.9(d)).

Significant exposure to litigation (Government Code § 54956.9(d)(2)).

Number of potential cases is: 1.

B. Conference with Labor Negotiator(s) (Government Code § 54957.6).

It is the intent of this governing body to meet in Closed Session to review its position and to instruct its designated representatives:

Designated representatives: APOA.

4. PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPERANCES:

Any person may directly address the Council/Agency at this time on any item on the agenda or on any other items of interest to the public that is within the subject matter jurisdiction of the City Council/Successor Agency. State Law prohibits any member of the Council/Agency from commenting or acting on matters not on the agenda. Three (3) minutes are allowed per person.

5. CONSENT CALENDAR:

All items listed under the consent calendar are routine and enacted by one motion: (Action).

A. Ratify a Resolution of the City Council of the City of Avenal Establishing Two Additional Employment Positions within Avenal Police Department and Two Additional Employment Positions within City Hall: Resolution 2022-06.

6. MAYOR & COUNCIL MEMBER/ SUCCESSOR AGENCY/ ITEMS FOR
CONSIDERATION:

A. Consider One (1) Appointment for Vacant Planning Commission Seat - Mayor Preciado:
(Discussion/Action).

B. Consider One (1) Appointment for Vacant Planning Commission Seat - Mayor Pro Tem Ramirez: (Discussion/Action).

Jan 27, 2022 Pg. 1

7. ACTIVITY REPORTS/SPECIAL PRESENTATIONS & COMMITTEEREPORTS:

A. Activity Reports:
1) Community & Economic Development Department Activity Report: Kao Nou Yang, Community & Economic Development Director.
2) Police Department Activity Report: Russell Stivers, Chief of Police.

B. Special Presentations/Reports:
1) Holiday Magic Contests Winners: Sheila Verdugo - Community Activities Supervisor Home Decoration Contest Winner: Diaz Family
Best Nativity Scene: Reyes Family
Christmas Tree Decoration Contest Winner – Avenal Assembly of God 2) Kings Regional Vision presentation: Kendall Flint- Consultant for Kings County Association of Governments; Terri King – Executive Director, Kings County Association of Governments.

8. PUBLIC HEARING(s):

A. None

9. OLD BUSINESS:

A. Consider Extending Local Emergency Declared on March 24, 2020: (Discussion/Action).

B. Consider Extending Local Emergency Declared on May 27, 2021: (Discussion/Action).

10. NEW BUSINESS:

A. Consider Adopting By-Laws for the Avenal Planning Commission: Resolution 2022-07 (Discussion/Action).

B. Consider Authorizing City Manager to Sign Letter of Commitment to GFO-21-303 - Vehicleto-Building Technologies for Resilient Backup Power Research Project: Resolution 2022-08 (Discussion/Action).

11. CORRESPONDENCE/ANNOUNCEMENTS/CLOSING COMMENTS:
• Upcoming/Future Agenda Items to Consider.
• Correspondence/Announcements/Information/Closing Comments.

12. ADJOURNMENT:
1) In compliance with the Americans with Disability Act, if you need special assistance to participate in thismeeting, please contact the City Clerk’s Office (559) 386-5766. Avenal Theater & Event Center, 233 East Kings Street Avenal, CA 93204.

Notification 48 hours prior to the meeting will enable the city to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.02.35.1044 AA Title II].
2) Materials related to an item on this Agenda submitted to the [Council/ Authority] after distribution of the agenda packet are available for public inspection in the [City Clerks] office at 919 Skyline Blvd., Avenal, CA 93204 during normal business hours.

I certify this Agenda of the City of Avenal City Council workshop is to be posted at the following locations: 1) City Council Chambers, Avenal Theater 233 E. Kings St.; 2) City Hall 919 Skyline Blvd.; 3) Avenal Lumber, 600 Skyline Blvd.; and 4) T&T Market, 801 Skyline Blvd. Avenal CA 93204 on January 24, 2022.
/s/ Maria Ortiz
Maria Ortiz, City Clerk
Jan 27, 2022 Pg. 2

CIUDAD DE AVENAL
"Capital Mundial del Pistacho®"
REUNIÓN REGULAR DEL CONCEJO MUNICIPAL / AGENCIA SUCESORA/PFA JANAURY 27, 2022; 5:15 p.M.

AVENAL THEATER & EVENT CENTER, 233 E. KINGS ST., AVENAL, CA A TRAVÉS DE ZOOM VIDEO/WEB CONFERENCING:

Enlace Web: bit.ly/AvenalCouncil o usar https://us02web.zoom.us/j/87243440488 O llamando al +1 669 900 6833 y usando el ID de reunión 872 4344 0488 para unirte.

Sesión de estudio: Ninguna
ÚLTIMA ORDENANZA: 2021-02 CIUDAD ÚLTIMA RESOLUCIÓN: 2022-06 (SA) ÚLTIMA RESOLUCIÓN: 2021-04 PFA ÚLTIMA RESOLUCIÓN: 2021-05 AGENDA

1. LLAMADA AL ORDEN Y JURAMENTO DELEALTAD:

2. PASE DELISTA : Concejales: Louis Gravelle, Ricardo Verdugo, Pablo Hernández, Alcalde Interino Alejandro Ramírez; Alcalde Álvaro Preciado.

SECRETARIO DE LA CIUDAD:

Sección 54952.3 del Código de Gobierno: Los miembros del Concejo Municipal / Agencia Sucesora tienen derecho a recibir un total de $ 300.00 por mes debido a ser elegidos para el Concejo Municipal. No reciben ninguna otra compensación por sentarse como miembros de la Agencia Sucesora.

3. SESIÓN CERRADA: (Ciudad/Agencia Sucesora):

Es la intención de este órgano rector reunirse en sesión privada para revisar su posición e instruir a sus representantes designados: Cualquier persona puede dirigirse directamente al Consejo / Agencia en este momento sobre temas de interés relacionados con la sesión privada.

A. Litigio pendiente (Código de Gobierno § 54956.9).

Conferencia con asesor legal – LITIGIO ANTICIPADO (Código de Gobierno § 54956.9(d)).

Exposición significativa a litigios (Código de Gobierno § 54956.9 (d) (2)).

El número de casos potenciales es: 1.

B. Conferencia con Negociador(es) Laboral(es) (Código de Gobierno § 54957.6).

Este órgano rector tiene la intención de reunirse en sesión privada para examinar su posición e instruir a susrepresentantes designados:

Representantes designados: APOA.

4. COMENTARIOS PÚBLICOS/ANUNCIOS Y APARICIONES NO PROGRAMADAS:

Cualquier persona puede dirigirse directamente al Consejo / Agencia en este momento sobre cualquier punto en la agenda o sobre cualquier otro tema de interés para el público que esté dentro de la jurisdicción de la materia del Concejo Municipal / Agencia Sucesora. La ley estatal prohíbe a cualquier miembro del Consejo / Agencia comentar o actuar sobre asuntos que no están en la agenda. Se permiten tres (3) minutos por persona.

5. CALENDARIO DE CONSENTIMIENTO:

Todos los elementos enumerados en el calendario de consentimiento son rutinarios y se promulgan mediante una moción: (Acción).

A. Ratificar una Resolución delConcejoMunicipal ode la Ciudad de Avenal porla que se establecen dos puestos de trabajo adicionales dentro del Departamento de Policía de Avenal y dos puestos de trabajo adicionalesdentro del Ayuntamiento: Resolución 2022-06.

6. ALCALDE Y CONCEJAL / AGENCIA SUCESORA / PUNTOS A CONSIDERAR:

A. Considere un (1) nombramiento para el puesto vacante de la Comisión de Planificación - Alcalde Preciado: (Discusión/ Acción).

B. Considere un (1) nombramiento para el puesto vacante de la Comisión de Planificación - Alcalde Interino Ramírez: (Discusión/Acción).

Jan 27, 2022 Pg. 3

7. INFORMES DE ACTIVIDAD/PRESENTACIONES ESPECIALES E INFORMES DE COMITÉS:

A. Informes de actividad:
1) Informe de Actividades del Departamento de Desarrollo Comunitario y Económico: Kao Nou Yang, Director de Desarrollo Comunitario y Económico. 2) Informe de actividad del Departamento de Policía: RussellStivers, Jefe de Policía.

B. Presentaciones/Informes Especiales:
1) Ganadores del Concurso de MagiaNavideña: Sheila Verdugo - Supervisora de Actividades Comunitarias
Ganador del Concurso de Decoración del Hogar: Familia Díaz MejorBelén: Ganador del Concurso deDecoración del Árbol de Navidad de la Familia Reyes – Avenal Assembly of God
2) Presentación de Kings Regional Vision: Kendall Flint- Consultor de la Asociación de Gobiernos del Condado de Kings; Terri King – Directora Ejecutiva, Asociación de Gobiernos del Condado de Kings.

8. AUDIENCIA(S) PÚBLICA(S):

A. Ninguno

9. NEGOCIO ANTIGUO:

A. Considere extender la emergencia local declarada el 24 de marzo de 2020: (Discusión / Acción).

B. Considere extender la emergencia local declarada el 27 de mayo de 2021: (Discusión / Acción).

10. NUEVOS NEGOCIOS:

A. Considere la posibilidad de adoptar estatutos para la Comisión de Planificación de Avenal:

Resolución 2022-07 (Discusión/Acción).

B. Considere autorizar al Administrador de la Ciudad a firmar una carta de compromiso con GFO-21-303 - Vehicle-to-Building Technologies for Resilient Backup Power Research Project: Resolution 2022-08 (Discusión/ Acción).

11. CORRESPONDENCIA/ANUNCIOS/COMENTARIOS FINALES:
• Próximos/Futuros puntos del orden del día a considerar. • Correspondencia/Anuncios/Información/Comentarios finales.

12. APLAZAMIENTO:
1) De conformidad con la Ley de Estadounidenses con Discapacidad, si necesita asistencia especial para participar en esta reunión, comuníquese con la Oficina del Secretario de la Ciudad (559) 386-5766. Avenal Theater & Event Center, 233 East Kings Street Avenal, CA 93204. La notificación 48 horas antes de la reunión permitirá a la ciudad hacer arreglos razonables para garantizar la accesibilidad a esta reunión [28 CFR 35.02.35.1044 AA Título II]. 2) Los materiales relacionados con un punto de esta Agenda presentados al [Consejo / Autoridad] después de la distribución del paquete de la agenda están disponibles para inspección pública en la oficina [De los Secretarios de la Ciudad] en 919 Skyline Blvd., Avenal, CA 93204 durante el horario comercial normal.

Certifico que este taller de la Agenda del Concejo Municipal de la Ciudad de Avenal se publicará en los siguientes lugares: 1) Cámaras del Concejo Municipal, Teatro Avenal 233 E. Kings St.; 2) Ayuntamiento 919 Skyline Blvd.; 3) Avenal Lumber, 600 Skyline Blvd.; y 4) T&T Market, 801 Skyline Blvd. Avenal CA 93204 el 24 de enero de 2022. /s/ María Ortiz
María Ortiz, Secretaria municipal
Jan 27, 2022 Pg. 4
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 6. A
TO: The Honorable Mayor and City Council
FROM: Antony V. López, City Manager
DATE: January 27, 2022
RE: Ratify a Resolution of the City Council of the City of Avenal Establishing Two Additional Employment Positions within Avenal Police Department and Two Additional Employment Positions within City Hall: Resolution 2022-06.

INFORMATION:

The City Council held a Special Meeting on January 20, 2022, to consider establishing four new positions of high importance between the Police Department and City Hall. This sort of action is usually taken at a Regular Council meeting. As such, Resolution 2022-06 is being presented once again for ratification by the Council at a Regular Council Meeting.

RECOMMENDATION:

Ratify Resolution 2022-06

City of Avenal – Police Captain 1

POLICE CAPTAIN
(Management)
SALARY RANGE: S-7 $6,738.81 - $8,191.07; Exempt
GENERAL RESPONSIBILITIES:

Under general supervision of the Chief of Police, assists in the administration and supervision of the Police Department; directs, manages, supervises, and coordinates activities and operations within the Police Department; coordinates assigned activities with other divisions, departments, and outside agencies; provides highly responsible and complex administrative support to the Chief of Police; supervises assigned personnel (sergeant, senior police officers, officers, reserves, supervisory professional; technical and clerical staff); manages municipal jail operations and or detention areas; and can assume command of and responsibility for the department in the absence of the Chief of Police.

DEFINITION:

To direct, manage, supervise and coordinate the daily activities of an area/division (Operations/Administration) within the police department; to assist the Chief of Police with planning, research, budget preparation, personnel issues and supervision, organizational and transformational change, leadership development amongst sworn and non-sworn personnel; coordinate assigned activities with other city departments, divisions and outside agencies.

EXAMPLE OF DUTIES:

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to share (with a counterpart) additional or different duties from those set forth below to address department needs and changing practices.

1. Assume management responsibility for
assigned law enforcement operations,
services, and activities within the Police
Department.

2. Manage and participate in the development
and implementation of goals, objectives,
policies and priorities for assigned
programs; recommend and administer
policies and procedures.

3. Monitor and evaluate the efficiency and
effectiveness of service delivery methods
and procedures; recommend, within
Departmental policy, appropriate service
and staffing levels.

4. Plan, direct, coordinate and review the work
plan for assigned staff; assign work
activities, projects and programs; review
and evaluate work products, methods and
procedures; meet with staff to identify and
resolve problems.

5. Supervise patrol activities and operations;
schedule assigned patrol routes to officers;
assist in patrol activities during special
events and as needed.

6. Perform a variety of administrative duties
related to patrol operations; receive,
respond to and review citizen complaints
and police citations.

7. Maintain current personnel files for police
officers; ensure all officers have current
licenses and certification according to
P.O.S.T. guidelines; coordinate training and
update courses as needed.

8. Supervise investigative activities and
operations; assign investigations to
detectives; monitor progress of complex
investigations.

Jan 18, 2022 Pg. 7
City of Avenal – Police Captain 2

9. Oversee youth development and community
service programs including juvenile crime
investigations, crime prevention, and
custody of evidence, crime scene
investigations and public relations.

10. Oversee narcotics and gang task forces;
serve as liaison between task forces and
various other agencies.

11. Responds to major incidents reported to the
Police Department and ensures that the
Incident Commander is following Incident
Command System/Standardized
Emergency Management System
(ICS/SEMS) protocol; assumes role as
Incident Commander or other role as
needed for the situation.

12. Selects, trains, motivates, and evaluates
assigned personnel; oversees the conduct
of background investigation; provides or
coordinates staff training; works with
employees to correct deficiencies;
implements discipline and termination
procedures.

13. Participate in the development and
administration of the Police Department's
annual budget; direct the forecast of funds
needed for staffing, equipment, materials
and supplies; monitor and recommend
expenditures; implement adjustments.

14. Serve as liaison for the Police Department
with other City departments, divisions and
outside agencies; negotiate and resolve
sensitive and controversial issues.

15. Serves as the liaison for the assigned
functions with other divisions, departments,
and outside agencies; participates with
community relations including public, media,
and press relations; serves as staff on a
variety of boards, commissions, and
committees; participates in coordinating,
planning, and scheduling City special
events; attends special events planning
meetings.

16. Provides responsible staff assistance to the
Chief of Police; conducts a variety of
organizational studies, investigations, and
operational studies; recommends
modifications to programs, policies, and
procedures as appropriate; develops and
prepares new and revised City ordinances
pertaining to the law enforcement services
and activities; prepares and presents staff
reports and other necessary
correspondence.

17. Attend and participate in professional group
meetings; stay abreast of new trends and
innovations in the field of law enforcement.

18. Responds to and resolves difficult and
sensitive citizen inquiries and complaints;
manages and investigates citizen
complaints against employees; prepares
reports and maintains administrative files;
makes recommendations for disciplinary
actions.

19. Serve as acting Chief of Police as assigned
(sharing responsibility with another
Captain).

20. Perform other related duties as required.

DESIRABLE QUALIFICATIONS:

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

The Police Captain must be a good listener – team player – energetic – honest – inclusive and have integrity – progressive – empathetic – respectful of others – value personnel and community – the ability to connect with the community – forward thinking – excellent writing and public speaking skills – good management and supervisory skills – a true leader.

Jan 18, 2022 Pg. 8
City of Avenal – Police Captain 3
Required Knowledge: (but not limited to)
-Operations, services, and activities of a comprehensive municipal law enforcement program. -Law enforcement theory, principles, and practices and their application to a wide variety of services and programs.
-Principles and practices of law enforcement administration, organization, and management. -Methods and techniques used in providing the full range of law enforcement and crime prevention services and activities including investigation and identification, patrol, traffic control, records management, care and custody of persons and property, and crime prevention.
-Use of firearms and other modern police equipment.
-Modern office procedures, methods and computer equipment. -Principles and practices of program development and administration. -Methods and techniques of public relations.
-Recent court decisions and how they affect department operations. -Principles and practices of municipal budget preparation and administration. -Principles of supervision, training, and performance evaluation. -Pertinent Federal, State, and local laws, codes, and regulations.

Education and Experience
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

A Bachelor’s degree from an accredited college or university with major course work in criminal justice, political science, business or public administration, or a related field; preferably a Masters Degree in a related field.

Experience:

Three years of increasingly responsible law enforcement experience including three years of administrative and supervisory experience at a level comparable to or above a Police Sergeant; or an equivalent combination of education and experience.

Skills:

Exercise good judgment in analyzing and problem solving; present ideas clearly and effectively; establish and maintain cooperative working relationships with the City Manager, Chief of Police and the personnel of the Police Department; managing and coordinating assigned operations of the City’s Police Department; interpreting and applying Federal, State, and local laws, regulations, and ordinances; coordinating departmental activities with other City departments and outside agencies; developing, administering, and monitoring budgets; supervising, leading, and delegating tasks and authority; establishing and maintaining cooperative working relationships with staff, City departments, outside agencies, community organizations, and the general public; act quickly and calmly in emergencies. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Bilingual speaker (Spanish/English) preferred, but not required.

Jan 18, 2022 Pg. 9
City of Avenal – Police Captain 4
Physical Demands/Work Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

Environment: Standard office setting, reactive emergency, natural or man-made disaster, and routine peace keeping environments with travel to various locations to attend meetings or respond to major crime scenes, disasters or critical incidents; the employee is occasionally exposed to outside weather conditions; occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, risk of radiation, and vibration; the noise level in the work environment is usually moderate; however, the noise level is occasionally very loud due to sirens, firearm training, etc.; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.

Physical: performed in and around law enforcement facilities and in the field; require sufficient physical ability to work in an office setting or outside environment; walk, run, stand, or sit for prolonged periods of time; occasionally stoop, bend, kneel, crouch, reach, and twist; occasionally climb and balance; regularly push, pull, lift, and/or carry light to moderate weights; frequently lift and/or move moderate to heavy weights; occasionally lift and/or move heavy weights; operate office equipment including use of computer keyboard; requires a sense of touch, finger dexterity, and gripping with hands and fingers; ability to speak and hear to exchange information; ability to operate a vehicle to travel to various locations; ability to operate and use specialized law enforcement tools and equipment including guns and handcuffs.

Subject to, operating a patrol vehicle; utilizing firearms and apprehending or restraining offenders; exposure to variable weather conditions, emergency incidents, general driving hazards; vehicle traffic, firearms, hazardous materials, infectious diseases, blood borne pathogens, and combative and or violent individuals.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents.

Hearing: Hear in the normal audio range with or without correction.

Required Licenses or Certifications:

Possession of an appropriate, valid driver’s license.

Possession of a P.O.S.T. Advanced and Supervisory Certificate.

Possession of, or ability to obtain within twenty-four months of appointment, a P.O.S.T.

Management Certificate.

ALL FULL-TIME EMPLOYEES ARE REQUIRED TO HAVE A VALID CONTACT TELEPHONE.

EMPLOYEE SHALL WORK HARMONIOUSLY WITH ALL CITY EMPLOYEES.

POSITION SERVES AT WILL TO POLICE CHIEF AND CITY MANAGER

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Revised 1/18/2022
Jan 18, 2022 Pg. 10
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
City of Avenal – HR/Risk Assistant 1

HUMAN RESOURCES/RISK MANAGEMENT ASSISTANT
SALARY RANGE: F.5 $3,806.27 - $4,626.55 per month; Non-Exempt REPORTS TO: DIRECTOR OF ADMINISTRATIVE SERVICES
GENERAL DESCRIPTION & RESPONSIBILITIES:

Under general supervision of the Director of Administrative Services, the Human Resource/Risk Management Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations Human Resource and Risk Management departments. Primarily assist in ensuring workplace safety and employee health.

EXAMPLE OF DUTIES:
• Assists in overseeing and ensures the Personnel and Risk Management functions of the organization are effectively carried out.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate Department Head, HR Director, or City Manager. • Makes recommendations concerning personnel needs, staffing requirements, policies, and procedures, prepares classifications with pay plans and assists in their continuous administration. • Maintains the integrity and confidentiality of human resource files and records. • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately; Maintains accurate and up-to-date human resource files, records, and documentation. • May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation.
• Develops and administers organization’s Safety and Risk Management Programs. • Assists in overseeing the City’s Payroll, Retirement and Benefit Plans. • Assists in organizing, administering, and performing assigned centralized personnel services, such as recruitment, selection, classification, affirmative action and compensation; develops plans and programs to maximize the productivity of personnel.
• Assists in reviewing performance evaluations for conformance; ensures evaluations are performed in a timely manner; coordinates events to maintain healthy management-employee relations; and recommends amendments to personnel rules and regulations.
• Stays up to date on new laws, rules and regulations affecting Personnel and Risk Management. • Ensuring compliance with the Affordable Care Act, the Family Medical Leave Act, the California Family Rights Act, the Americans with Disabilities Act, Workers Compensation rules and regulations, the California Occupational Safety and Health Act, and the Fair Labor Standards Act. • Keep track of employee health needs, and changing workplace standards in an constantly changing world of new and evolving health hazards.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, safety-meetings, employee recognition events, holiday parties, and retirement celebrations. • Develop, coordinate, and monitor employees training programs, Random Drug Testing program, and Family Medical Leave Act Program.
• Performs other duties as assigned.

Jan 18, 2022 Pg. 11
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
City of Avenal – HR/Risk Assistant 2
DESIRABLE QUALIFICATIONS:

Knowledge of: Principles and practices of human resource management, public administration and municipal government; methods and techniques of recruitment, interviewing and selection; principles and practices of benefits administration; principles of supervision, training and performance evaluation; organization and management practices as applied to the analysis, evaluation, development and implementation of programs, policies, and procedures; principles and practices of municipal government budget preparation and administration; research and reporting methods, techniques and procedures; pertinent Federal, State and local laws, codes and regulations; modern office practices, methods computers and computer software including Microsoft Word and Excel; safe driving principles and practices.

Employees in this class will be expected to perform a wide a variety of duties as well as general clerical duties within a framework of established procedures and have the ability to analyze and solve problems. Employee will have frequent contact with other employees – answering a variety of questions or providing information regarding benefits, timecard, safety, and risk management. Stay up to date to changing regulations and inform staff accordingly to ensure compliance.

Skills:
• Excellent verbal and written communication skills.
• Perform clerical work involving use of independent judgement requiring accuracy and speed. • Type at a speed of 45 words per minute from clear copy. • Understand and carry out oral and written directions. • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail. • Proficient with Microsoft Office Suite and related software. • Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Establish and maintain cooperative relationship with those contacted in the course of work.

EDUCATION AND EXPERIENCE:

Associates degree in related field or the equivalent and two years of related office experience. Typing and general clerical work. Experience with computers required. Possess strong organizational and human relation skills. A valid Class “C” California Driver’s License is required. Bilingual speaker (Spanish/English) preferred, but not required.

PHYSICAL REQUIREMENTS:

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

ALL FULL-TIME EMPLOYEES ARE REQUIRED TO HAVE A VALID CONTACT TELEPHONE.

EMPLOYEES SHALL WORK HARMONIOUSLY WITH ALL CITY EMPLOYEES.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.

Revised 01/18/22
Jan 18, 2022 Pg. 12
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
City of Avenal – Customer Service/Office Assistant 1

CUSTOMER SERVICE REPRESENTATIVE/OFFICE ASSISTANT
(Part Time Position – Non-Exempt)
SALARY RANGE: A $15-$18.23/hr - (4 - 6 hrs. daily – 4-5 days per week) Required to work a varied schedule of hours, Mon-Fri. Flexibility in scheduling is required.

REPORTS TO: Director of Administrative Services
GENERAL RESPONSIBILITIES:

Under general supervision to perform varied and moderately difficult clerical work; receives and receipts utility services and other services at the counter and by mail; reporting of Utility Department records; and assists with clerical duties in other departments as needed.

EXAMPLES OF DUTIES:

Receipts payments for utility services at the counter and by mail; issue receipts for payments; maintain records of payments received and prepare bank deposits and cash reconciliation sheets; type a wide variety of material from rough draft, copy and/or verbal instructions; may type letters, reports, various forms and statistical data; answers inquiries involving utility payments and other departmental activities; check and calculate statistical data; make mathematical calculations; operate computers, calculators and other office equipment; receive and transmit telephone and radio communications; inputs all new accounts, closed accounts; also serves as the Utility Billing backup support and other duties as required. Scan and organize documents; assist other departments in clerical work as needed.

DESIRABLE QUALIFICATIONS:

Knowledge of: Office methods, practices and procedures. Employees in this class are expected to perform a wide variety of general clerical duties within a framework of established procedures and have the ability to choose among a limited number of alternatives in solving problems; have continual contact with the public, receiving payments and answering wide variety of questions or giving out information from established records. Knowledgeable in word processing and 10-key.

Skills: Perform clerical work involving use of independent judgement requiring accuracy and speed; use vocabulary, spelling, grammar in a proficient manner; make mathematical computations and keep accurate records; collect and account for currency; type at a speed of 45 words per minute from clear copy; understand and carry out oral and written directions; establish and maintain cooperative relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE:

High School education or the equivalent and three years of experience in typing and general clerical work. Experience with computers. A valid Class “C” California Drivers License is required. Bilingual speaker (Spanish/English) preferred, but not required.

ALL FULL-TIME EMPLOYEES ARE REQUIRED TO HAVE A VALID CONTACT TELEPHONE.

EMPLOYEES SHALL WORK HARMONIOUSLY WITH ALL CITY EMPLOYEES.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.

Amended 01/18/2022
Jan 18, 2022 Pg. 13
City of Avenal
919 Skyline Blvd.

At the November 17, 2021 City Council Meeting, an appointment was made to the vacant planning commissioner seat. Unfortunately, that individual informed staff that they would no longer be able to serve on the commission due to a scheduling conflict.

Since then, staff received three addition applications, and worked with the Mayor to interview and discuss another appointment from the current application pool.

Since conducting the interviews, it appears that Mayor Preciado would like to appoint Amado Cervantes to serve on the Planning Commission.

RECOMMENDATION:

Discussion and consider appointment an individual to serve on the Avenal Planning Commission, or table decision to a later meeting.

Jan 27, 2022 Pg. 5
Jan 27, 2022 Pg. 6
Jan 27, 2022 Pg. 7
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 6. A
TO: The Honorable Mayor and City Council
FROM: Antony V. López, City Manager
DATE: January 27, 2022
RE: Consider One (1) Appointment for Vacant Planning Commission Seat – Mayor Pro Tem Ramirez
INFORMATION:

At the December 6, 2021 Planning Commission Meeting, staff was informed by Commissioner Martin Ramos that he would no longer be able to serve on the Planning Commission as his primary residence is no longer in Avenal. As such, along with the first Planning Commission vacancy, Staff continued to advertise the vacancy to potential applicants.

Since then, staff received three applications, and worked with Mayor Pro Tem to interview and discuss an appointment from the application pool.

Since conducting the interviews, it appears that Mayor Pro Tem Ramirez would like to appoint Tyler Naranjo to serve on the Planning Commission.

RECOMMENDATION:

Discussion and consider appointment an individual to serve on the Avenal Planning Commission, or table decision to a later meeting.

Jan 27, 2022 Pg. 8
Jan 27, 2022 Pg. 9
12/8/21, 11:42 AM https://www.cityofavenal.com/Admin/FormCenter/Submissions/Print/615 https://www.cityofavenal.com/Admin/FormCenter/Submissions/Print/615 2/2 College
Trade or Business School
Organization Membership Information
Yes
No
Are you currently serving on other Boards, Commissions, or Committees?* If yes, which
Yes
No
Have you served on a Board, Commission, or Committee before?* If yes, which
Please list organization memberships and positions held Please List Areas of Special Interest
Jan 27, 2022 Pg. 10
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 7_– A.1
TO: Honorable Mayor and Council Members
FROM: Kao Nou Yang, Director of Community and Economic Development DATE: January 27, 2022
SUBJECT: JANUARY 2022 MONTHLY REPORT
Planning Division:
- Processing Zoning Land Use Applications, Land Division Applications and Current Planning Site Plan Reviews Zoning Permits – SPR No. 21-09 is currently under review and process.

Avenal Community Sports and Recreation Center –Staff continues working alongside the Public Works Department and City Engineer to come up to finalize the groundwork and infrastructure work of the building (electrical, sewer, gas, etc.) We are finalizing Floor plans and layouts. Working with City IT to working on Broadband options. Still progressing throughout process. Looking into more funding opportunities to continue construction work.

Tentative Tract Map No. 21-01 – Application submitted in by Oasis Valley LLC. This Tentative Tract Map is proposing to subdivide approximately 24.45 acres into 113 lots ranging from 5,300 square feet to 11,000 square feet located at north of San Benito Street and West of “A” Avenue, Avenal, Assessor’s Parcel Number 038-270-066. Currently in the process of reviewing the administrative draft for the IS/MND.

Long Range Planning:

Zoning, Subdivision and Building Ordinance – Waiting with City Attorney to Review PSA Agreement and retune back to QK for signature.

Building and Zoning Permits Reorganization – Currently the Community Development and staff are working on rearranging the files and shifting to a more digitize process. Still working on the process.

Building Division:

Building and Permit Applications- The City has implemented an electronic application submission for Building Permits, Land Use and Zoning Permits and Business License. The Application Link is Located on the City Website on the Home Page under the BUTTON APPLY ONLINE. We also have a QR code for the online portal. We are slowly transition to a more digitized and electronic submissions format. If any applicant community member resident has any questions, we are happy to help answer and show you how to submit online. From November 2021 to December 2021, we had over 50 electronic submissions of Building permits. Process is slow but it seems to be working and progressing very well.

Dollar General – Building Permit is ready to be issued and working with consultant to start working on Demo and construction.

Jan 27, 2022 Pg. 11
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 7_– A.1
Grants:
- Avenal Safe Route To School ATP Cycle 4 – The City is still progressively working on the crosswalk project on Skyline Blvd. The City has contracted with QK to create the preliminary documentation and we have had numerous conversations with Caltrans in regards of the project. The revised minor scope of work has been approved by Caltrans and a 30% construction package has been sent to the city for quick review. I have forwarded the construction packet to the City engineer and Public Works Department as well as the City Manager for their review and comments. Still awaiting their reply. - Avenal Kids Park – The City will start the Finalized Bid Package for construction with O’Dell. All preliminary sketches and drawing have been reviewed and tentatively approve by City Staff.

The draft Construction Bid package has been submitted to the city for review and feedback. The pack was sent to the Public Works Dept and City Manager for Review. Awaiting feedback and comments.

Misc.:

Utilities and Mortgage Assistance Program workshop with Self Help Dates Scheduled at the Avenal Technology Center from 5:00 PM to 7:00 PM January 19, 2022
February 16, 2022
March 16, 2022
April 20, 2022
May 18,2022
June 15, 2022
Jan 27, 2022 Pg. 12

AVENAL POLICE DEPARTMENT

City Council Agenda Item
To: Avenal City Council & City Manager Antony V. Lopez
From: Russell Stivers, Chief of Police
Date: January 22, 2022
Re: December 2021 Monthly Report
Investigations
• Senior Officer Billie Stryd investigated a child abuse situation which was called in by Valley Children’s Hospital. The alleged location of the incident occurred at a day care in the city. A five month old child had an elbow fracture along with the old tibia fracture injury. After a very lengthy and thorough investigation with different agencies, it was determined the injuries most likely occurred at the daycare.

All affected clients were notified of the daycare’s closure. Investigation is ongoing. • Officer Risk arrested a 14 year old juvenile for attempted burglary of vehicles after she located the suspect shortly after the reporting party notified police. As it turned out, the juvenile was arrested the previous day for the attempted burglary at the pharmacy. • Officers investigated a male suspect intentionally ramming his vehicle into the vehicle of the mother of his children as she was driving into Avenal from the hills. Three children were in the vehicle.

Luckily, nobody was physically injured.
• Officers were dispatched to a disturbance where allegedly a Glock handgun was brandished at the victim. The teamwork between the nightshift and dayshift was excellent. Dayshift, using some technology to investigate, were able to locate where one of the suspects were. Officers went to the residence and located the two suspects along with 90 grams of methamphetamine and a Glock Dayshift along with detectives conducted followed up on the night shift assault case. Using the GPS monitor on Juan’s ankle, we located him and Monique at her apartment. Once they were in custody, we got permission to search the apartment and her vehicle. A search of the apartment revealed some ammo. A search of the car revealed the handgun used in the crime and 90.1 grams of meth. Both suspects were booked into KCJ for various felonies.
• Officers were dispatched to a fight in progress and when they arrived, they spoke with a male who was less than cooperative. The male attempted to assault the officers and was taken in custody without further incident. An officer sustained a minor cut to her knee. During the investigation, it was learned Jan 27, 2022 Pg. 13

2 that the male had assaulted his girlfriend’s mother as she attempted to break up the fight. The suspect was booked at the jail for a variety of charges
• A few of the PAL boxers have qualified for a national tournament in Missouri in early February.

We are very proud of our boxers and volunteer coaches for their success! At the council meeting, I will be able to provide more specific details of their upcoming trip.

Jan 27, 2022 Pg. 14
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 6. A

7. B
Special
Presentations/Reports:

Avenal Landfill Quarterly
Report: George Anderson,
Site Manager
Jan 27, 2022 Pg. 15
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 6. A

7. B-1
Special
Presentations/Reports:

Holiday Magic Contests
Winners:

Home Decoration Contest Winner: Diaz Family
Best Nativity Scene: Reyes Family
Christmas Tree Decoration Contest Winner –
Avenal Assembly of God
Jan 27, 2022 Pg. 16
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 6. A

7. B-2
Special
Presentations/Reports:

Kings Regional Vision:

Kendall Flint - Consultant for
Kings County
Association of Governments
Jan 27, 2022 Pg. 17
Jan 27, 2022 Pg. 18
Who is KCAG and what do we do?
• Metropolitan Planning Organization for the
Kings County Region.
• Association of local governments with all four
Cities and the County of Kings are members.
• One of 18 in California and 381 nationwide
• Administer the flow of federal and state
transportation funding to our member agencies.

Jan 27, 2022 Pg. 19
What is Kings Regional Vision?
3 This is an update to our
Regional Transportation
Plan including a
Sustainable
Communities Strategy.

Guides transportation
investments, priorities,
and plans.

Focus on regional issues
and multiple modes
Link with land use,
housing & employment.

Covers 25 years
thru 2046.

Jan 27, 2022 Pg. 20
• Have a shared vision of all of the Cities and the
County.
• Be financially sound – what can we realistically
pay for?
• Emphasize system preservation.
• Provide prioritized list of transportation projects.
• Meet state and federal requirements.
4 What must the Plan do?
Jan 27, 2022 Pg. 21
Jan 27, 2022 Pg. 22
Scenario
Development
Jan 27, 2022 Pg. 23
Upcoming Workshops
February 8, 2022
6:30 PM
February 9, 2022
6:30 PM
Register at www.kingsregionalvision.com
Jan 27, 2022 Pg. 24
Terri King, Executive Director
KCAG
[email protected]
(559) 852-2678
Kendall Flint, Outreach Task Manager
DKS Associates
[email protected]
(650) 455-1201
Questions?
Jan 27, 2022 Pg. 25
City of Avenal
919 Skyline Blvd.

On March 24, 2020, the Avenal City Council adopted Resolution No. 2020-14 declaring a Local Emergency due to the existence or threatened existence of a local emergency: COVID 19 pandemic.

The declaration is required to be reviewed to consider the following action: 1) reaffirm that a local emergency continues to exist; or, 2) make a finding that a local emergency no longer exists.

On October 28, 2021, the Avenal City Council adopted Resolution No. 2021-48 to satisfy AB 361 in order to continue Teleconferenced Meetings. AB 361 provides that, if the state of emergency remains active for more than 30 days, a local agency must make the following findings by majority vote every 30 days to continue using the bill’s exemption to the Brown Act teleconferencing rules
• The legislative body has reconsidered the circumstances of the emergency; and • Either of the following circumstances exist: The state of emergency continues to directly impact the ability of members to meet safely in person, or State or local officials continue to impose or recommend social distancing measures.

At this time, staff is recommending the City Council consider the following action by motion:

Approve and support the ongoing local emergency Resolution, and specifically, move to renew the emergency Resolution by sixty (60) days, unless a Councilmember or member of the public request that the Council convene to consider the ongoing emergency Resolution, at which time a special meeting would be scheduled.

Additionally, that the Council find that a state of emergency continues to directly impact the ability of members to meet safely in person, and that State and local officials continue to impose or recommend social distancing measures.

RECOMMENDATION:

Discussion/Action.

FISCAL IMPACT:

None.

Jan 27, 2022 Pg. 26
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 9. B
TO: The Honorable Mayor and City Council
FROM: Antony V. López, City Manager
DATE: January 27, 2022
RE: Consider Extending Local Emergency Declaration (Water) INFORMATION:

On May 27, 2021, the Avenal City Council adopted Resolution No. 2021-23 declaring a Local Emergency due to the existence or threatened existence of a local emergency: Severe Water Shortage.

The declaration is required to be reviewed to consider the following action: 1) reaffirm that a local emergency continues to exist; or, 2) make a finding that a local emergency no longer exists.

On July 20th, 2021, USBR informed City Staff that additional water for Public Health & Safety needs would be conditionally allocated, in the amount of 2,480 acre feet to the City of Avenal.

This amount equates to the City’s historic use for the past five years and should be adequate to meet the City’s needs for this water year – provided that conservation measures are still enforced. Given that this allocation is conditional and subject to change, staff will continue monitoring the situation in hopes that this new allocation is not reduced.

Staff is recommending the City Council consider the following action by motion:

RECOMMENDATION:

Discussion/Action.

FISCAL IMPACT:

None.

Jan 27, 2022 Pg. 27
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 10 – A
TO: Honorable Mayor and Council Members
FROM: Kao Nou Yang, Director of Community and Economic Development DATE: January 27, 2022
SUBJECT: Consider Resolution Adopting By-laws for the Planning Commission BACKGROUND:

The Planning Commission is a body of citizens appointed by the City Council to serve as an advisory and authority decision maker on issues and polices relating to planning, land use regulation and community development. California Planning and Zoning Law allows cities and counties to establish planning commissions and provide for planning, subdivision, and land use regulation. A City Council choosing not to establish a Planning Commission would serve as the Planning Commission instead. Each city or county establishing a Planning Commission shall pass an ordinance that defines its duties and scope, and which may identify the number of members, their qualifications, how vacancies are filled, the frequency of regular meetings, who serves as their staff, and general operating procedures.

Pursuant to Ordinance No. 80-6 passed and adopted on March 27, 1980, by the City Council of the City of Avenal, the City establish a Planning Commission under Title 2, Chapter 3 Article I of the Code of Ordinance. An Amendment to Title 2, Chapter 3 Article 1 was passed and adopted on February 17, 1994, to add additional language to appointments, clarify terms of office and create a standing meeting schedule for the Commission.

The City Council of the City of Avenal established the Planning Commission and granted to its responsibilities in the area of land use, redevelopment issues and planning permit decisions. The intent of these by-laws is to assist and be used by the Planning Commission in performing its duties and conducting its meetings. Failure to adhere strictly to a provision of the by-laws shall not in of itself invalidate any action of the Planning Commission or the City Council, nor shall it constitute a violation of law or procedures nor provide a basis for any claim or cause of action against the City. If a conflict arises between these by-laws and the Municipal Code, the Municipal Code shall take precedent.

This item has been reviewed by the City Manager and Director of Community &Economic Development.

RECOMMENDATION:

Considering adopting Resolution No. _2022-07_ establishing By-Laws for the City Planning Commission.

FISCAL IMPACT:

There will be no fiscal impact.

Jan 27, 2022 Pg. 28

Page 1 of 2 ends

BEFORE THE CITY COUNCIL OF THE

CITY OF AVENAL
IN THE MATTER OF:

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF AVENAL

ADOPTING BY-LAWS FOR THE

PLANNING COMMISSION
RESOLUTION 2022-_ 07_
WHEREAS, on March 27, 1980, the City of Avenal Planning Commission was established by Ordinance 80-6 under Title 2, Chapter 3 Article I of the Code of Ordinance; and
WHEREAS, on February 17, 1994, an amendment to Title 2, Chapter 3 Article I was passed and adopted to add additional language to appointments, clarify terms, and meeting schedules; and
WHEREAS, city staff has prepared the proposed by-laws for the Commission in said Exhibit “A” hereto attached, which has been reviewed and recommended.

UPON MOTION OF COUNCIL MEMBER , SECONDED BY

COUNCIL MEMBER , THE FOLLOWING WAS PASSED,

APPROVED, AND ADOPTED BY THE CITY COUNCIL AT AN OFFICIAL MEETING HELD ON January 27, 2022, BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
,
AVENAL
MARIA A. ORTIZ City Clerk

CITY OF AVENAL
* * * * * * * * * * * * * * * * * *
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL:

1. Found that the foregoing recitals are true;
__________________________________
ALVARO PRECIADO, Mayor

CITY OF AVENAL
Jan 27, 2022 Pg. 29

Page 2 of 2 ends

2. Establish By-Laws for the Avenal Planning Commission as described in Exhibit A attached to this Resolution.

3. Authorized the City Manager, and all relevant City staff to carry out the terms and conditions of this resolution and to take all steps reasonably necessary, proper and/or convenient and/or incidental thereto.
* * * * * * * * * * * * * * * * * *
Jan 27, 2022 Pg. 30
EXHIBIT “A”

Page 1 of 11 ends

BY LAWS OF THE

PLANNING COMMISSION OF THE CITY OF AVENAL
The City Council of the City of Avenal has approved the following by-laws of the Planning Commission henceforth referred to as “Planning Commission” by adopting Resolution No. _2022_-_07_. In addition to the rules and procedures set forth here in, the Brown Act, the Public Records Act and all applicable statues and laws likewise govern the Commission including the City of Avenal Municipal Code which govern the formation and creation of the Planning Commission.

SECTION 1. INTRODUCTION
The Planning Commission is a body of citizens appointed by the City Council to serve as an advisory and authority decision maker on issues and polices relating to planning, land use regulation and community development.

California Planning and Zoning Law allows cities and counties to establish planning commissions and provide for planning, subdivision, and land use regulation. A City Council choosing not to establish a Planning Commission would serve as the Planning Commission instead. Each city or county establishing a Planning Commission shall pass an ordinance that defines its duties and scope, and which may identify the number of members, their qualifications, how vacancies are filled, the frequency of regular meetings, who serves as their staff, and general operating procedures.

SECTION 2. COMMISSIONERS, OFFICERS, DUTIES, AND TERM

2.01 Planning Commissioners:

The Planning Commission consists of five (5) members who shall each be appointed by a member of the City Council from a list of eligible and qualifying candidates from the community-at-large.

Jan 27, 2022 Pg. 31
EXHIBIT “A”

Page 2 of 11 ends

Within the five (5) appointed Commissioners, the following positions are voted upon:
- Chairperson - The chairperson shall preside all meetings of the Planning Commission and may submit agenda recommendations and information at the meeting as reasonable and proper for the conduct of the business affairs and policies of the advisory body. The chairperson may sign documents necessary to carry out the business of the Planning Commission
- Vice-Chairperson. - The vice-chairperson shall perform the duties of the chairperson in the absence or incapacity of the chairperson in the event of death, resignation, or removal of the chairperson. The vice-chairperson shall assume the Chair’s duties until such time as the Planning Commission shall elect a new Chairperson.

At its first regularly held meeting for the transaction of business during January or assumed thereafter as may be possible, the Planning Commission shall elect a chairperson and a vice chairperson for such calendar year. When a vacancy exists in the office of Chair or Vice-Chair, the Planning Commission shall elect a member to serve in such capacity for the remainder of the calendar year.

2.02 Ex- Officio Officers And City Staff Liaisons:

Along with these five (5) commissioners there are also two (2) Ex-officio Officers - The City Engineer / Public Works Director
- The Mayor of the City of Avenal
And City Staff that Serves as Administrative Officers
- Director of Community & Economic Development - The City of Avenal Director of Community and Economic Development shall serve as a Planning Commission Secretary.

The Secretary shall preside over the election of the Planning Commission officers. The election officers shall be placed on the agenda after approval of the agenda. The secretary will also record the minutes of the meeting and prepare the agenda for the Commission - City Clerk- The City of Avenal City Clerk shall be in charge of maintaining a record of the rotation of schedule of appointments made by the City Council and maintain a roster of commissioners with their appointment dates and dates of their term ending. - City Attorney – The City of Avenal City Attorney shall be in charge of maintaining the meeting to follow the rules of Robert’s Rules of Order, the Brown Act and State and Local standards.

2.03 Duties Of Commissioners:

Duties of the Planning Commissioners include but are not limited to:

Jan 27, 2022 Pg. 32
EXHIBIT “A”

Page 3 of 11 ends

- Holding regular public hearings and meetings
- Review and recommend updates to the general plan
- Review and recommend updates to the zoning ordnance
- Review recommendations on general plan amendments and zoning changes for real property
- Review recommendations for specific plans such as precise unit developments - Approval of subdivision maps as pursuant to the Subdivision Map Act Of California. - Approval of conditional use permits, development plans and variances. - Certification Of California Environmental Quality Act (CEQA) determinations (I.E., Notice Of Determinations)
- Reviewing and recommending special planning studies and/or documents.

As a Commissioner, you will attend regular meetings, special meetings, committee meetings and workshops. You will be asked to evaluate projects and proposals and make tough decisions about the community development projects and the interpretation of City policies. As new terms and concepts are encountered, and more knowledge is gained about development activities happening around the City, a greater understanding about government and public decision making begins with the Planning Commission.

2.04 Terms Of The Commissioners
Each member of the Planning Commission shall be appointed for a term of four (4) years. - The chairperson and Vice-Chairperson shall hold office for one (1) Calendar year following their election until the successor is elected and in office the next following year.

Should the offices of the Chairperson or Vice-Chairperson become vacant, the members shall elect a successor from along the Planning Commission members at the next regular or special meeting and such office shall be held for the unexpired term of said office

2.05 Vacancies
Should there be a vacancy or vacancies available on the Planning Commission, appointment(s) shall be made as pursuant to Title 2, Chapter 3 Article 1 Section 2 -3.102 of the Municipal Code.

To review the rotation schedule of appointments, please contact the City Clerk for the rotation schedule.

Jan 27, 2022 Pg. 33
EXHIBIT “A”

Page 4 of 11 ends

SECTION 3. MEETINGS

3.01 Regular Meetings
The Planning Commission regularly meets on the 1st Monday of Each month at 6:00 PM at the City Council Chambers, unless stated otherwise. The Planning Commission shall generally hold at least one (1) meeting per month. At the last regular meeting of the calendar year, the Planning Commission shall approve a meeting schedule for the upcoming year which calendar may be subsequently amended if necessary.

In the event that the regular meeting date shall be a legal holiday, then any such regular meeting shall be held on the following Monday thereafter ensuring that it is not a legal holiday. A notice agenda and other necessary documents shall be delivered to the Commissioners personally or by mail at least 72 hours prior to the meeting.

3.02 Special Meetings
Special meetings of the Commission are meetings called in addition to those on the approved meeting schedule. Special meetings may be called by the Chairperson with the consent of at least two (2) other members or called with the consent of three (3) members of the Commission. The Brown Act requires that the Agenda for special meetings to be posted within 48 hours prior to the meeting.

At such special meeting, no business other than the item(s) designated in the agenda shall be considered.

3.03 Additional And Other Meetings
Additional Meeting shall encompass but not limited to workshops, study sessions and retreats.

These meetings are convened for informal purposes such as Planning Commission training or Informational meeting. These sessions do not require the Planning Commission to take any action.

Such meetings shall be posted in the same manner as a special meeting.

3.04 Attendance And Punctuality
Commissioners are expected to arrive on time and be present for the entire meeting.

Commissioners are important city officials, whose actions and decisions will have long term impacts on the quality of life of city residents its community and its visitors. Therefore, only in rare avoidable circumstances should commissioners a miss meeting or workshop.

If a Commissioner has three (3) or more unexcused absences from meetings and/or workshops during a calendar year, they shall be reported to the City Clerk who then notifies the City Council of the Commissioner’s attendance record. The City Council may choose to subsequently review of the Commissioner's performance to determine any extraordinary reasons or other explanations for the Commissioners unexcused absence.

Jan 27, 2022 Pg. 34
EXHIBIT “A”

Page 5 of 11 ends

3.05 Quorum
A Planning Commission meeting cannot be conducted without a quorum of the Planning Commissioners. No less than 3 commissioners shall be present to constitute a quorum for the purpose of conducting the Commission business. An affirmative vote by majority of the members presented at the regular or special meetings at which a quorum is present shall be required for approval or any questions brought before the Planning Commission.

If enough Commissioners abstain due to a conflict of interest so as to lose a quorum, the Commission shall exercise the rule of necessity to regain a quorum as allowed by law.

SECTION 4. AGENDA AND MINUTES

4.01 – Agenda
No less than 10 days prior to the regular scheduled meeting, the Secretary of the Commission shall endeavor to prepare an agenda which shall list all matters to be considered by the Commission at the meeting for which the agenda is being prepared for. The agenda shall ideally be distributed no less than three (3) days prior to the scheduled meetings to all members of the Commission, City staff, anyone requesting such agenda and to other persons as the Commission and the City Council may direct. Failure to satisfy any of the deadlines herein shall not in itself invalidate any action of the Commission. Agendas shall be provided and posted as required by the Brown Act.

4.01.1 Agenda Items
Agenda items can be placed on the agenda by staff as part of their responsibility in reviewing planning applications and administering City projects.

Any commissioner may request the placement of an item on future Commission agenda.

Staff shall advise the Commission regarding the amount of time that may be necessary to prepare background material relating to the requested item and when the next available agenda opening would be. By majority vote, the Planning Commission may place the requested item on a future available agenda providing at least 96 hours prior to the meeting at which such item shall be considered in order to comply with the Brown Act and allow staff to prepare appropriate support materials. Items requiring additional public noticing will be placed at the next available agenda within the scope and jurisdiction of the Planning Commission.

4.02 Minutes
Minutes of the Planning Commission shall be prepared in writing by the Secretary of the Commission. Copies of the minutes of each meeting shall be made available to each Commissioner and City staff upon request.

Jan 27, 2022 Pg. 35
EXHIBIT “A”

Page 6 of 11 ends

The Planning Commission City staff shall keep a record of its resolutions, transactions, findings, and determinations. The Secretary shall maintain the minutes of all proceedings within the meeting. The meeting agenda and minutes are of public record and shall be made available for inspection and review upon request.

The minutes shall reflect the maker of the motion and the second for all actions and the vote of each commissioner shall be recorded in the minutes.

SECTION 5. MEETING CONDUCT

5.01 Purpose
The Planning Commission is a public agency with land use planning and decision-making duties.

It is the policy of the Planning Commission to encourage free and open discussion of issues on the Planning Commission meeting agenda but also ensures that the Commission completes the agenda in a timely manner and in process that accords courtesy and respect to all participants.

5.02 Rules
The Planning Commission will utilize Robert’s Rule of Orders, except where inconsistent with the express provisions of law, these by-laws or any other resolutions of the Commission shall govern the conduct of meeting at the Commission.

5.03. Open And Public
All meetings of the Planning Commission shall be open and public to the extent required by law.

All persons shall be permitted to attend except as otherwise provided by law. At every regular Commission meeting, members of the public shall have the opportunity to address the Planning Commission on matters within the advisory body subject matter jurisdiction. Public input and comment on matters on the agenda as well as public input and comment on matters not otherwise on the agenda shall be made during the time set aside for public comment provided however that the chairperson may direct the public input and comment on the matter on the agenda be heard when the matter regularly comes up on the agenda. The Chairperson may limit the total amount of time allocated for public discussion on particular issue and or time allotted for each individual speaker.

When addressing the Commission, the public may comment on any agenda item as pursuant to the guidelines of the Brown Act.

Each person addressing the Commission is requested but not required to give his or her name, an address in an audible tone of voice for record and to provide the same on a speaker register used to prepare the meeting minutes. The speaker is requested to state whether he or she is appearing as a representative or in a professional capacity such as an attorney, engineer etc. and to state the name of the individual or organization he or she is representing if applicable. Unless additional time is granted by the Chairperson, all remarks shall be limited to three (3) minutes and shall be Jan 27, 2022 Pg. 36
EXHIBIT “A”

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addressed to the Commission as a body and not to an individual Commissioners thereof. The Chairperson may limit repetitive testimony in interest of time. Only members of the Commission or the person having the floor shall be permitted to enter into any discussion either directly or through the Commissioner of the Commission except through the Chair. Any person who wishes to address the City Attorney or City staff, shall do so through the Chair and not pose questions or remarks to the Attorney or City Staff directly.

5.04 Motions
When making a motion the following options are available but not limited to:
- A motion to deny without prejudice
- A motion to deny with prejudice
- A motion to approval
- A motion to approval with conditions
- A motion to continue or table the item

5.05 Voting
The Chair has the right to vote and make a motion on any issue before the Commission.

The vote of all the Commissioners including the chair shall be recorded and no vote shall be taken in secret. All voting will be done through a roll call vote starting with the Commissioners then Vice Chair then ending with the Chair. All Commissioners shall vote on an item when legally able to do so. Nothing herein shall preclude the Planning Commission from meeting or taking action in closed section in accordance with the requirements of the Brown Act.

5.06 Super-Majority Vote
Some planning actions require a supermajority vote, i.e., an affirmative vote of not less than 3 majority of the total membership of the Planning Commission. The supermajority vote of the total member of the Planning Commission (5) requires a firm affirmative vote of four (4) to five (5) Planning Commissioners.

5.07 Tie-Vote Or Lack Of Majority Vote
A tie-vote occurs when there is an equal number of commissioners who vote in favor of a motion as have voted not in favor of a motion, for example, a 2-2 vote. A lack of majority vote occurs when less than half of the vote cast to support the motion such as a 2-3 vote. When either a tievote or a lack of majority vote occurs, the motion fails thereby resulting in a NO ACTION. A majority vote is necessary to take action on items regardless of whether the Planning Commission has final authority or advisory authority. In all cases, the Planning Commission shall work towards Jan 27, 2022 Pg. 37
EXHIBIT “A”

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formulating a majority recommendation or decision. If this cannot be achieved, the Planning Commission shall clearly summarize their issue to provide direction to the applicant or to the City Council.

5.08. Abstentions
Prior to taking action, the Commission must receive and weigh all presented evidence and testimony. In cases where a Commissioner is not present for public testimony on an item the Commissioner should abstain from voting. This notwithstanding in cases where an item has been continued from a meeting at which a decision maker has been absent the decision maker can review the record of the meeting or the meeting minutes and participate in continuing hearing and vote.

A Planning Commissioner abstaining from voting shall state a reason for the abstention

5.09. Public Hearing Guidelines
The following guidelines are for general agenda items. There may be some variation of the guidelines as per presented by the Chairperson:
- Staff report
- Any clarifying question to the staff
- Applicant presentation
- Clarifying questions from the commissioners to the applicant - Open public hearing to hear public comment on the item - Allow applicant to respond to questions comments for clarifications and concerns - Close public hearing
- Commissioners deliberate and discuss the item
- Commissioners make a motion and roll call vote

5.10 Reports And Supporting Documents
Written reports by staff or its consultants shall be considered a part of official record of the proceeding to which they relate to. Copies of each written report shall be made available to the public at any hearing held on the proceeding to which the report relates to. All exhibits filed in connection with any pending matter will become part of the record of the proceedings and shall be retained subject to compliance with the applicable records retention policies of the City.

Jan 27, 2022 Pg. 38
EXHIBIT “A”

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5.11 Recommendations To The City Council
Recommendations of the Planning Commission to the City Council shall be prepared in writing by the city staff member assigned to the Planning Commission. Recommendations may be presented to the City Council during a public meeting once the assigned staff prepares a staff report summarizing the key facts, analysis cost benefit considerations, fiscal impacts, and policy implementation implications. The Staff report shall be reviewed by the City Manager. The official minutes of the Planning Commission documenting recommendations shall be attached to the staff report.

5.12 Appeals Of The Planning Commission Recommendation To The City Council Any decision of the Planning Commission pursuant to the City of Avenal Zoning Ordinance shall be subjected to appeal to the City Council. Appeals must follow the guidelines as stated in City of Avenal Zoning Ordinance.

SECTION 6. COMMISSIONER’S CONDUCT

6.01 Purpose
The Planning Commission recognizes that differences of opinion are inherent and its land use subject matter and duties whether they are differing opinions among commissioners or between commissioners and staff or commissioners and the public. The Commission also recognizes that discussion and resolution of such differences are often the basis for crafting land use decisions that are most appropriate for the city and its community. It is the policy of the Planning Commission to recognize such differences and to provide a forum that allows the public to be expressed in a respectful and courteous manner.

6.02 Recognition From Chair To Make Remarks
A Commissioner shall obtain recognition from the Chair and address all remarks including those to staff and the City Attorney to the chair. Once a Commissioner has the floor, questions to the City attorney and staff shall be directed through the Chair.

6.03 Remarks
A Commissioner should confine their remarks to the merits of the pending question. All statements should have bearings on the adoption of the immediately pending question. A Commissioner should refrain from offensive remarks directed towards other commissioners and/or staff. A commissioner should not read lengthy passages from reports, books, specific quotations etc. without permission of the Commission.

Jan 27, 2022 Pg. 39
EXHIBIT “A”

Page 10 of 11 ends

6.04 Withdrawing A Motion
When the maker of a motion who no longer supports his or her motion, he or she must ask permission to withdraw the motion. The maker of the motion may vote against the motion but cannot speak against it.

6.05 Courtesy To Others
A Commissioner should refrain from disrupting the Commission and give courteous attention to other speakers. No Commissioner should speak a second time on a question until all said commissioner who has not yet spoken on the question wants to do so. A commissioner should be open to all concerns and listen to all participants with an open mind even if he or she disagrees with them.

6.06 Professionalism
Commissioners are expected to exhibit a professional demeanor during public meetings at all times to ensure decorum and respect to fellow Commissioners, city staff and the public.

6.07 Preparation For A Meeting
The effectiveness of the Planning Commission is through Commissioners thoroughly preparing themselves prior to a public meeting. This should include careful review of the agenda packet, any additional research as needed and calling upon planning staff prior to the meeting for clarification and understanding of the projects and materials that are to be discussed.

The City of Avenal General Plan provides a vision and policy framework for future developments to the city. All Planning Commission decisions must be consistent with the adopted policies of said General Plan, Zoning Ordinance, and Land Division Ordinance. The Zoning Ordinance is a tool used by City Officials and staff including the Planning Commission to implement the General Plan. These documents are Council approved and legally binding and each Planning Commissioner has the responsibility to read and comprehend both the General Plan, the Zoning Ordinance and Land Division Ordinance in order to make sound decisions on issues brought before the Commission.

6.08 Staff And Commissioner Roles
- 6.08.1 Staff Role – Planning staff role is to provide the Commission with information it needs to make an independent decision and to provide the Commission with a professional recommendation supported with analysis. Staff responsibilities include a public noticing and reviewing of applications for completeness and compliance with all local and state regulations and codes including the California Environmental Quality Act (CEQA). In addition, staff shall assist with facilitating meetings.

Jan 27, 2022 Pg. 40
EXHIBIT “A”

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-6.08.2 Commissioner Roles - A Planning Commission role is to review the information provided by staff, evaluate the written and oral testimony provided by the general public and the applicant to analyze the project proposal itself and to make an independent decision which is in the best interest of the City and in conformance with the applicable laws and regulation.

6.09 The Brown Act
The Brown Act is the California open meeting law. The Planning Commission and Commissioners are subjected to its provisions. Commissioners with questions should contact the City Attorney, the Planning Commission Chair or Planning staff.

6.10 Conflicts Of Interest Code Of Ethics
The City Attorney may be able to provide advice on avoiding legal and perceived conflict of interest. Questions on a possible conflict should be addressed to the City Attorney prior to the meeting. Any member of the Planning Commission who has a conflict of interest with an item on the agenda should recuse him or herself prior to the introduction of the agenda item as required by law. If at a meeting an unresolved issue arises as to whether a Planning Commissioner may have a conflict of interest on the agenda item, the Planning Commission may seek the advice of the City Attorney. The Planning Commission may continue the item to a future agenda for resolution of the matter with consideration of the applicable Permit Streamlining Act provisions.

Each Commissioner shall work towards maintaining the highest actual and perceived integrity level while sitting on the Commission. In addition, the Planning Commissioners shall adhere to any applicable local regulation governing Ethic Code adopted by the City of Avenal.

SECTION 7. AMENDMENTS
These by- laws may be amended upon affirmative vote by a majority of the Planning Commission and approved by City Council if necessary.

Jan 27, 2022 Pg. 41
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 9. A
TO: The Honorable Mayor and City Council
FROM: Antony V. López, City Manager
DATE: January 27, 2022
RE: Consider Authorizing City Manager to Sign Letter of Commitment to QuEST Inc,’s application to the GFO- 21-303 - Vehicle-to-Building Technologies for Resilient Backup Power Research Project INFORMATION:

Staff was recently contacted by its partners at QuEST Inc. (Quantum Energy Services & Technologies), researchers who often partner with UC Berkeley to find solutions that promote energy efficiency and help create energy independence through research. Throughout 2018-2019, QuEST worked with City Staff to upgrade and monitor electrical and gas usage at several buildings (Veterans Hall; Avenal Theater & Event Center; Recreation Center; Animal Shelter; & Public Works Corporation Yard) through specialized equipment and upgraded the thermostats to Wi-Fi enabled devices that support remote scheduling. QuEST’s worked alongside researched at UC Berkeley to device schedules and methods to reduce energy costs at City buildings and provide tips for future upgrades. Overall there were modest energy efficiency gains which resulted in big energy cost savings for the City.

Today, QuEST is approaching the City again for another potential research project from the California Energy Commission’s grant opportunity: GFO-21-303 - Vehicle-to-Building Technologies for Resilient Backup Power (Attachment A). QuEST’s proporal’s focuses on an idea of Vehicle to Building (V2B), using electric vehicle batteries to provide backup power to community buildings and grid support (Attachment B).

To participate, QuEST is requesting a letter of commitment that they can include in the application, and in return, they have committed that:
“…through this research project to provide 1-3 EV chargers, the required electrical infrastructure upgrades, likely a battery for storage, and up to $18,000 to support staff time on the project (e.g. providing building access and participating in other research activities.”
RECOMMENDATION:

Given the City’s previous experience with QuEST and the shared desire to improve energy efficiency in large public buildings – resulting in energy cost savings – Staff recommends approving Resolution 2022-08, Authorizing the City Manager to sign a letter of commitment to QuEST Inc,’s application to the GFO- 21-303 - Vehicle-to-Building Technologies for Resilient Backup Power grant.

FISCAL IMPACT:

None.

Jan 27, 2022 Pg. 42

Page 1 of 2 ends

BEFORE THE CITY COUNCIL OF THE

CITY OF AVENAL
IN THE MATTER OF:

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF AVENAL

AUTHORIZING THE CITY MANAGER

TO SIGN LETTER OF COMMITMENT
TO GFO-21-303 - VEHICLE-TOBUILDING TECHNOLOGIES FOR

RESILIENT BACKUP POWER

RESEARCH PROJECT
RESOLUTION 2022-_ 07_
WHEREAS, the California Energy Commission has opened a grant funding opportunity, solicitation number GFO-21-303; and
WHEREAS, the purpose of GFO-21-303 is to fund applied research and technology demonstration and deployment projects that accelerate development of technologies allowing individual or fleets of plug-in electric vehicles to power homes or buildings during electricity outages or intentional islanding events; and WHEREAS, QuEST Inc. (Quantum Energy Services & Technologies), researchers who often partner with UC Berkeley to find solutions that promote energy efficiency and help create energy independence through research wishes to submit an application utilizing one of the City’s public buildings; and
WHEREAS, the City continues pursuing energy efficiency and independence at its public buildings to reduce energy costs; and
WHEREAS, QuEST Inc., is requesting that the City sign a letter of commitment in support of QuEST Inc.’s grant application to GFO-21-303.

UPON MOTION OF COUNCIL MEMBER , SECONDED BY

COUNCIL MEMBER , THE FOLLOWING WAS PASSED,

APPROVED, AND ADOPTED BY THE CITY COUNCIL AT AN OFFICIAL MEETING HELD ON January 27, 2022, BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSTAIN:

ABSENT:

Jan 27, 2022 Pg. 43

Page 2 of 2 ends

ATTEST:
,
AVENAL
MARIA A. ORTIZ City Clerk

CITY OF AVENAL
* * * * * * * * * * * * * * * * * *
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL:

1. Found that the foregoing recitals are true;

2. Authorizes the City Manager to sign a letter of commitment (Exhibit A) to QuEST Inc.’s application to the GFO- 21-303 - Vehicle-to-Building Technologies for Resilient Backup Power Research grant.

CITY OF AVENAL
Jan 27, 2022 Pg. 44
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 24 January 2022
California Energy Commission
1516 Ninth Street Sacramento,
CA 95814-5512
Reference: GFO-21-303 - Vehicle-to-Building Technologies for Resilient Backup Power Re: Letter of Commitment for Demonstration Site
I am pleased to provide this letter of commitment for the demonstration project integrating plug-in electric vehicles with building loads that UC Berkeley’s California Institute for Energy and Environment (CIEE) is proposing to the California Energy Commission’s Grant Funding Opportunity 21-303 (Group 3).

CIEE’s project, “Plugging into Resilience: using Electric Vehicle (EV) batteries to provide backup power to community buildings and provide grid support,” will develop and test a vehicle-to-building (V2B) system. The goal of the project is to demonstrate how to use EVs to provide support to the electricity grid: provide backup power to critical facilities or public community spaces during power outages, optimize loads during power outages to maximize comfort and critical loads, and coordinate EV battery power with grid power to absorb power (e.g., based on local energy supply (PV), shed load, and/or reduce peak demand and thus reduce energy bills. CIEE will work with UC Berkeley’s Center for the Built Environment (CBE), Transportation Sustainability Research Center (TSRC), Energy Controls and Applications Lab (eCal) and QuEST to develop and test an architecture for different types of EVs to integrate and coordinate with buildings to provide backup power, improve building performance, reduce costs, and provide a path to scale. We strongly support the proposal's objectives to improve community resilience, reduce building energy use, and shift these loads to reduce carbon emissions.

Participation in this project is timely as the City of Avenal explores options for hardening our infrastructure in the City’s designated Community Resource Centers. PG&E’s Public Safety Power Shutoff (PSPS) has impacted the City as we seek to bolster our local cooling centers, including the Veterans’ Memorial Hall and Recreation Community Center. We are currently exploring resiliency options such as back-up generators - but if there exists the option to use cleaner sources, then we want to explore those first.

To support this research efforts while also exploring other options for hardening our infrastructure, the City will work in conjunction with the Research Team to assess options for using V2B. Additionally, the is supportive of testing required to further this research effort and looks forward to applying the knowledge that will be gained.

We applaud the California Energy Commission for its innovative research program and look forward to seeing practical benefits emerge from California's energy programs, as well as its economy, from this project. Thank you for your consideration. We look forward to participating in this unique and valuable opportunity.

Sincerely,
Antony V. López, MPA
City Manager
Email: [email protected]
Jan 27, 2022 Pg. 45
Exhibit A

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Jan 27, 2022 Pg. 46
Attachment A
1/24/22, 3:08 PM Mail - Antony V. López - Outlook
https://outlook.office.com/mail/inbox/id/AAQkADg2Nzg1Y2MwLTg4MTktNDJjZC04ODgyLTUzYzBhZjgyN2U5NgAQAKyQUZrZKU1JmgL6OeVJSiM%3D 1/2 From: Irina Krishpinovich <[email protected]> Sent: Monday, January 24, 2022 6:04 AM
To: Antony V. López <[email protected]>
Cc: Derrick Rebello <[email protected]>
Subject: Vehicle 2 Building -- Research Project
Antony,
Hope all is well with you. We are working with a team of researchers at UC Berkeley that's bidding on a solicitation with the California Energy Commission. The solicitation focuses on Vehicle to Building (V2B), using electric vehicle batteries to provide backup power to community buildings and grid support.

Below is an overview of the scope with preliminary description of benefits and site selection criteria. Your participation in XBOS-DR was appreciated and your city came to mind during initial discussions regarding this project. I hope you will find the proposal interesting. My colleague, Derrick Rebello, will follow-up with you and also be available to answer any questions you might have. Thank you for your time, Irina For participating buildings, the City would receive the following:
1-3 Bi-directional EV chargers
Upgrades to panels and other electric infrastructure required to receive power from EV batteries Audit of facility energy usage
Resources for some upgrades needed to lower building load Possible solar panels to reduce building load
Most likely some battery storage to carry load before vehicles can moved into place 100-120 hours for staff time to support project
A more detailed description of the proposal will follow. Let me know if this is of interest to you and the City.

Plugging into Resilience using Electric Vehicle batteries to provide backup power to community buildings and grid support. In the City of Avenal, we were hoping to work with the Veterans building or something similar. The team is looking for sites located in disadvantaged communities (DACs) and/or low-income communities (LICs) with the following characteristics:

Sites that are (or in the process of becoming) Resilience Hubs Buildings with critical loads or designated as a cooling center Buildings with spaces where people could gather during an emergency: school gym/library, community organization
Sites in need of HVAC upgrade
Buildings looking to reduce demand charge or energy costs Sites with interested and engaged facilities managers willing to participate: willing to allow three EVs to plug in for testing, interested in HVAC upgrades, willing to allow potential hardware installation (battery, inverter, EV charger).

Sites with existing EVs not necessary but a plus
The idea is to propose a three-year project with 2-3 sites in California to show how to use EVs to provide support to the electricity grid: provide backup power to critical facilities or public community spaces during power outages, optimize loads during power outages to maximize comfort and critical loads, and coordinate EV battery power with grid power to absorb power (e.g., based on local energy supply (PV), shed load, and/or reduce peak demand and thus reduce energy bills. The first year would likely be design, modeling, monitoring, and feasibility study, second year lab testing using the Richmond Field Station, and third year deployment at the sites.

Jan 27, 2022 Pg. 47
Attachment B
1/24/22, 3:08 PM Mail - Antony V. López - Outlook
https://outlook.office.com/mail/inbox/id/AAQkADg2Nzg1Y2MwLTg4MTktNDJjZC04ODgyLTUzYzBhZjgyN2U5NgAQAKyQUZrZKU1JmgL6OeVJSiM%3D 2/2 UC Berkeley is leading a team of researchers and partners in a proposal to the California Energy Commission to develop and test a vehicle-to-building (V2B) system. Using energy stored in the batteries of plug-in Electric Vehicles can power critical loads—such as lights, communication networks, heating/cooling/ventilation systems—in community or public building spaces, especially during power outages due to heat events, wildfires or other public safety power shutoffs.

Derrick Rebello Ph.D.

QuEST Inc
Jan 27, 2022 Pg. 48
1/24/22, 3:07 PM Mail - Antony V. López - Outlook
https://outlook.office.com/mail/inbox/id/AAQkADg2Nzg1Y2MwLTg4MTktNDJjZC04ODgyLTUzYzBhZjgyN2U5NgAQAKyQUZrZKU1JmgL6OeVJSiM%3D 1/1 Re: Vehicle 2 Building -- Research Project
Derrick Rebello <[email protected]>
Mon 1/24/2022 1:13 PM
To: Antony V. López <[email protected]>
Cc: Irina Krishpinovich <ikrishpinovich@questworld.com> 1 attachments (19 KB)
Letter of Commitment City of Avenal.docx;
Antony - Thank you again for your interest in this research project. We believe that as newer bi-directional EVs come onto the market using their batteries to power buildings will be a reality sooner rather than later.

This research will help further this goal. I've attached the letter of support which can be altered as needed. The letter should be on the City's letterhead and signed.

To confirm, we are committed through this research project to provide 1-3 EV chargers, the required electrical infrastructure upgrades, likely a battery for storage, and up to $18,000 to support staff time on the project (e.g. providing building access and participating in other research activities.

Let me know if you have any other questions.

Thank you.

Derrick Rebello Ph.D.

QuEST Inc
Jan 27, 2022 Pg. 49

City Council/Successor Agency/Public Finance AuthorityJanuary 27, 2022

City Council/Successor Agency/Public Finance Authority
January 27, 2022