Agenda — City Council/Successor Agency/Public Finance Authority, May 26, 2022

CITY OF AVENAL
“Pistachio Capital of the World®”

REGULAR CITY COUNCIL/SUCCESSOR AGENCY/PFA MEETING
MAY 26, 2022; 5:15 P.M.

AVENAL THEATER & EVENT CENTER, 233 E. KINGS ST., AVENAL, CA VIA ZOOM VIDEO/WEB CONFERENCING:

Web Link: bit.ly/AvenalCouncil or use https://us02web.zoom.us/j/87243440488 Or by calling +1 669 900 6833 and use meeting ID 872 4344 0488 to join.

Study Session: None ______
LAST ORDINANCE: 2022-03 CITY LAST RESOLUTION: 2022-32
(SA) LAST RESOLUTION: 2021-04 PFA LAST RESOLUTION: 2021-05 AGENDA

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE:

2. ROLL CALL: Councilmembers: Louis Gravelle, Ricardo Verdugo, Pablo Hernandez, Mayor Pro Tem Alejandro Ramirez; Mayor Alvaro Preciado.

CITY CLERK:

Government Code Section 54952.3: The members of the City Council/Successor Agency are entitled to receive a total of $300.00 per month because of being elected to the City Council. They receive no other compensation for sitting as a member of Successor Agency.

3. CLOSED SESSION: (City/Successor Agency):

It is the intent of this governing body to meet in closed session to review its position and to instruct its designated representatives: Any person may directly address the Council/Agency at this time on items of interest regarding Closed Session.

A. PENDING LITIGATION (Government Code § 54956.9).

Conference with legal counsel – ANTICIPATED LITIGATION (Government Code § 54956.9(d)).

Significant exposure to litigation (Government Code § 54956.9(d)(2)).

Number of potential cases is: 1.

B. Conference with Labor Negotiator(s) (Government Code § 54957.6).

It is the intent of this governing body to meet in Closed Session to review its position and to instruct its designated representatives:

Designated representatives: APOA.

4. PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPERANCES:

Any person may directly address the Council/Agency at this time on any item on the agenda or on any other items of interest to the public that is within the subject matter jurisdiction of the City Council/Successor Agency. State Law prohibits any member of the Council/Agency from commenting or acting on matters not on the agenda. Three (3) minutes are allowed per person.

5. CONSENT CALENDAR:

All items listed under the consent calendar are routine and enacted by one motion: (Action).

A. Consider City of Avenal/Successor Agency’s Approval of Minutesfor May 12, 2022.

6. MAYOR & COUNCIL MEMBER/ SUCCESSOR AGENCY/ ITEMS FOR
CONSIDERATION:

A. Status Report on Chief of Police Recruitment Process: Griselda Price, Director of Administrative Services & Antony V. López, City Manager: (Discussion).

7. ACTIVITY REPORTS/SPECIAL PRESENTATIONS & COMMITTEEREPORTS:

A. Activity Reports:
1) IT Department Activity Report: Humberto Bermudez, IT Manager. 2) Police Department Activity Report: David Tapia, Police Captain (I). 3) Community & Economic Development Activity Report: Kao Nou Yang, Community & Economic Development Director.

B. Special Presentations/Reports:
1) Properties Zoned for Commercial and Industrial Uses – CrissCom and Kao Nou Yang, Community & Economic Development Director (Discussion/Direction).

8. PUBLIC HEARING(s):

A. None

9. OLD BUSINESS:

A. Consider Extending Local Emergency Declared on March 24, 2020: (Discussion/Action).

B. Consider Extending Local Emergency Declared on May 27, 2021: (Discussion/Action).

C. Consider Establishing Two Summer Internship Positions within City Hall (Discussion/Action).

10. NEW BUSINESS:

A. Consider Construction Bids for 18’’ Water Transmission Pipeline Replacement project:
(Discussion/Action).

11. CORRESPONDENCE/ANNOUNCEMENTS/CLOSING COMMENTS:
• Upcoming/Future Agenda Items to Consider.
• Correspondence/Announcements/Information/Closing Comments.

12. ADJOURNMENT:
1) In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office (559) 386-5766. Avenal Theater & Event Center, 233 East Kings Street Avenal, CA 93204.

Notification 48 hours prior to the meeting will enable the city to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.02.35.1044 AA Title II].
2) Materials related to an item on this Agenda submitted to the [Council/ Authority] after distribution of the agenda packet are available for public inspection in the [City Clerks] office at 919 Skyline Blvd., Avenal, CA 93204 during normal business hours.

I certify this Agenda of the City of Avenal City Council workshop is to be posted at the following locations: 1) City Council Chambers, Avenal Theater 233 E. Kings St.; 2) City Hall 919 Skyline Blvd.; 3) Avenal Lumber, 600 Skyline Blvd.; and 4) T&T Market, 801 Skyline Blvd. Avenal CA 93204 on, May 23, 2022.
/s/ Maria Ortiz
Maria Ortiz, City Clerk

CIUDAD DE AVENAL
"Capital Mundial® del Pistacho"
REUNIÓN ORDINARIA DEL CONCEJO MUNICIPAL/AGENCIA SUCESORA/PFA 26 DE MAYO DE 2022; 5:15 p.M.

AVENAL THEATER & EVENT CENTER, 233 E. KINGS ST., AVENAL, CA A TRAVÉS DE ZOOM VIDEO/WEB CONFERENCING:

Enlace Web: bit.ly/AvenalCouncil o utilizar https://us02web.zoom.us/j/87243440488 O llamando al +1 669 900 6833 y usando el ID de reunión 872 4344 0488 para unirte.

Sesión de estudio: Ninguno
______
ÚLTIMA ORDENANZA: 202 2-03 CIUDAD ÚLTIMA RESOLUCIÓN:
202 2-32 (SA) ÚLTIMA RESOLUCIÓN: 2021-04 PFA ÚLTIMA RESOLUCIÓN: 2021-05 AGENDA

1. LLAMADA AL ORDEN Y JURAMENTO DE LEALTAD:

2. PASE DE LISTA: Concejales: Louis Gravelle, Ricardo Verdugo, Pablo Hernández, Alcalde Interino Alejandro Ramírez; Alcalde Álvaro Preciado.

SECRETARIO DE LA CIUDAD:

Sección 54952.3 del Código de Gobierno: Los miembros del Concejo Municipal / Agencia Sucesora tienen derecho a recibir un total de $ 300.00 por mes debido a ser elegidos para el Concejo Municipal. No reciben ninguna otra compensación por sentarse como miembros de la Agencia Sucesora.

3. SESIÓN CERRADA: (Ciudad/Agencia Sucesora):

Es la intención de este órgano rector reunirse en sesión privada para revisar su posición e instruir a sus representantes designados:

Cualquier persona puede dirigirse directamente al Consejo / Agencia en este momento sobre temas de interés relacionados con la sesión privada.

A. LITIGIO PENDIENTE (Código de Gobierno § 54956.9).

Conferencia con asesor legal – LITIGIO ANTICIPADO (Código de Gobierno § 54956.9(d)).

Exposición significativa a litigios (Código de Gobierno § 54956.9 (d) (2)).

El número de casos potenciales es: 1.

B. Conferencia con Negociador(es) Laboral(es) (Código de Gobierno § 54957.6).

Este órgano rector tiene la intención de reunirse en sesión privada para examinar su posición e instruir a susrepresentantes designados:

Representantes designados: APOA.

4. COMENTARIOS PÚBLICOS / ANUNCIOS Y APARICIONES NO PROGRAMADAS:

Cualquier persona puede dirigirse directamente al Consejo / Agencia en este momento sobre cualquier punto en la agenda o sobre cualquier otro tema de interés para el público que esté dentro de la jurisdicción de la materia del Concejo Municipal / Agencia Sucesora. La ley estatal prohíbe a cualquier miembro del Consejo / Agencia comentar o actuar sobre asuntos que no están en la agenda. Se permiten tres (3) minutos por persona.

5. CALENDARIO DE CONSENTIMIENTO:

Todos los elementos enumerados en el calendario de consentimiento son rutinarios y se promulgan mediante una moción: (Acción).

A. Considere la aprobación de las actas de la Ciudad de Avenal / Agencia Sucesora para el 12 de mayo de 2022.

6. ALCALDE Y CONCEJAL / AGENCIA SUCESORA / PUNTOS A CONSIDERAR:

A. Informe de Estado sobre el Proceso de Reclutamiento del Jefe de Policía: Griselda Price, Directora de Servicios Administrativos y Antony V. López, Administrador de la Ciudad:
(Discusión).

7. INFORMES DE ACTIVIDAD/PRESENTACIONES ESPECIALES E INFORMES DE COMITÉS:

A. Informes de actividad:
1) Informe de Actividad del Departamento de TI: Humberto Bermúdez, Gerente de TI.
2) Informe de actividad del Departamento de Policía: David Tapia, Capitán de Policía (I).
3) Informe de Actividades de Desarrollo Comunitario y Económico: Kao Nou Yang, Director de Desarrollo Comunitario y Económico.

B. Presentaciones/Informes Especiales:
1) Propiedades zonificadas para usos comerciales e industriales – CrissCom y Kao Nou Yang, Director de Desarrollo Comunitario y Económico (Discusión/Dirección).

8. AUDIENCIA(S) PÚBLICA(S):

A. Ninguno

9. NEGOCIO ANTIGUO:

A. Considere extender la emergencia local declarada el 24 de marzo de 2020: (Discusión / Acción).

B. Considere extender la emergencia local declarada el 27 de mayo de 2021: (Discusión / Acción).

C. Considere establecer dos puestos de pasantías de verano dentro del Ayuntamiento (Discusión / Acción).

10. NUEVOS NEGOCIOS:

A. Considere las ofertas de construcción para el proyecto de reemplazo de tuberías de transmisión de agua de 18 '': (Discusión / Acción).

11. CORRESPONDENCIA/ANUNCIOS/COMENTARIOS FINALES:
• Próximos/Futuros puntos del orden del día a considerar. • Correspondencia/Anuncios/Información/Comentarios finales.

12. APLAZAMIENTO:
1) De conformidad con la Ley de Estadounidenses con Discapacidad, si necesita asistencia especial para participar en esta reunión, comuníquese con la Oficina del Secretario de la Ciudad (559) 386-5766. Avenal Theater & Event Center, 233 East Kings Street Avenal, CA 93204. La notificación 48 horas antes de la reunión permitirá a la ciudad hacer arreglos razonables para garantizar la accesibilidad a esta reunión [28 CFR 35.02.35.1044 AA Título II]. 2) Los materiales relacionados con un punto de esta Agenda presentados al [Consejo / Autoridad] después de la distribución del paquete de la agenda están disponibles para inspección pública en la oficina [De los Secretarios de la Ciudad] en 919 Skyline Blvd., Avenal, CA 93204 durante el horario comercial normal.

Certifico que este taller de la Agenda del Concejo Municipal de la Ciudad de Avenal se publicará en los siguientes lugares: 1) Cámaras del Concejo Municipal, Teatro Avenal 233 E. Kings St.; 2) Ayuntamiento 919 Skyline Blvd.; 3) Avenal Lumber, 600 Skyline Blvd.; y 4) T&T Market, 801 Skyline Blvd. Avenal CA 93204 el, 23 de mayo de 2022. /s/ María Ortiz
María Ortiz, Secretaria municipal

CITY OF AVENAL
“Pistachio Capital of the World®”

REGULAR CITY COUNCIL/SUCCESSOR AGENCY/PFA MEETING
APRIL 28, 2022; 5:15 P.M.

AVENAL THEATER & EVENT CENTER, 233 E. KINGS ST., AVENAL, CA VIA ZOOM VIDEO/WEB CONFERENCING:

Web Link: bit.ly/AvenalCouncil or use https://us02web.zoom.us/j/87243440488 Or by calling +1 669 900 6833 and use meeting ID 872 4344 0488 to join.

MINUTES
CALL TO ORDER & PLEDGE OF ALLEGIANCE: by Mayor Preciado at 5:30 p.m.

ROLL CALL: Councilmembers: Louis Gravelle, Pablo Hernandez, Luis Gravelle, and joined meeting via zoom Ricardo Verdugo, Mayor Pro Tem Alejandro Ramirez.

ABSENT: None.

STAFF: Lopez, Ortiz, Bermudez, Davis, Lara-Nieto, Price.

LEGAL COUNCEL: Moses Diaz.

CITY CLERK:

Alicia Jacobo, Senior Representative for Senator Melissa Hurtado reported the following: 1) lives in Kettleman City and Avenal graduate; 2) Update that Melissa Hurtado’s offices have been busy helping constituents within the district with EDD issues/claims, many residents from Avenal and closed over 1,700 cases. This means that money constituents’ pocket. Now, the cases have jumped to Disability cases media attention due to fraud and attach some case for fraud; 2) their officer is still open they are still handling EDD & Disability claims or nothing dealing with a State Agency; 4) the last event attended was the Easter Egg was very well attended and nice to see all the children having fun; and 5) if anyone need anything were just a phone call away.

The City Council went into Closed Session at 5:23 p.m.

CLOSED SESSION: (City/Successor Agency):

A. PENDING LITIGATION (Government Code § 54956.9).

Conference with legal counsel – ANTICIPATED LITIGATION (Government Code § 54956.9(d)).

Significant exposure to litigation (Government Code § 54956.9(d)(2)).

Number of potential cases is: 1.

Mayor Preciado re-opened City Council meeting at 5:58 p.m. with nothing to report out of Closed Session.

PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPERANCES ITEMS: No comments.

CONSENT CALENDAR:

All items listed under the consent calendar are routine and enacted by one motion: (Action).

A. Consider City of Avenal/Successor Agency’s Approval of Minutes for April 28, 2022.

B. Consider Warrants & Financial Statements for September and October 2021.

C. Consider Entering into Agreement with R.L. Hastings & Associates, LLC for Labor Compliance Monitoring for 18” Transmission Pipeline Project: Resolution 2022-29.

D. Waive Second Reading & Adoption: Resolution 2022-30/Ordinance 2022-03 - Assembly Bill No. 481, Approving Military Use Equipment Policy for Avenal Police Department.

E. Consider Approving Temporary Construction Easement to Pacific Gas & Electric (PG&E) at City Corporal Yard for Gas Pipeline Replacement Project: Resolution 2022-31.

AGENDA ITEM NO. 5. – A.

Joint Meeting City Council/Successor Agency/PFA – May 12, 2022

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Council Member/Successor Agency Member Gravelle made a motion to approve Consent Calendar as presented, seconded by Council Member/Successor Agency Member Hernandez, and carried.

RESOLUTION 2022-29: A RESOLUTION OF THE CITY OF AVENAL AUTHORIZING CITY MANAGER TO ENTER INTO AGREEMENT WITH R.L. HASTINGS & ASSOCIATES FOR LABOR COMPLIANCE MONITORING. Councilman Gravelle made a motion to approve, seconded by Councilman Hernandez, and carried.

RESOLUTION 2022-30: Adoption of ordinance approving Military Equipment Use Policy for Avenal Police Department. Councilman Gravelle made a motion to approve, seconded by Councilman Hernandez, and carried.

ORDINANCE NO. 2022-03: AN ORDINANCE OF THE CITY OF AVENAL ENACTING A MILITARY EQUIPMENT USE POLICY FOR THE AVENAL POLICE DEPARTMENT. Councilman Gravelle made a motion to approve, seconded by Councilman Hernandez, and carried.

RESOLUTION 2022-31: A RESOLUTION OF THE CITY OF AVENAL AUTHORIZING CITY MANAGER TO SIGN

TEMPORARY CONSTRUCTION EASEMENT WITH PACIFIC GAS & ELECTRIC COMPANY AT CITY CORPORAL YARD FOR GAS PIPELINE REPLACEMENT PROJECT. Councilman Gravelle made a motion to approve, seconded by Councilman Hernandez, and carried.

Roll Call Vote:

AYES: Gravelle, Hernandez, Ramirez, Verdugo, Preciado.

NOES: None.

ABSENT: None.

ABSTAIN: None.

MAYOR & COUNCIL MEMBER/ SUCCESSOR AGENCY/ ITEMS FOR CONSIDERATION:

A. Consider Proclaiming Month of May 2022 as Community Action Month: Savino Perico, Kings Community Action Organization (KCAO) Community Development Manager:

Antony Lopez, City Manager reported that special request from Kings County Community Action Organization to proclaiming May Community Action month.

Savino Perico, Kings Community Action Organization (KCAO) Community Development Manager reported that KCAO has 58 years serving communities and acknowledge month of May 2022 as Community Action Month. KCAO requesting that the proclamation and in 2001 find individual 1,282 households through all of our programs for our early childhood education programs or head start programs that charter to childcare or subsidized childcare programs, taxes, and food distributions program. Also, thank Mr. Lopez for his help.

Councilman Gravelle made the motion to approve proclamation for May 2022 as Community Action Month, seconded by Councilman Hernandez, and carried.

Roll Call Vote:

AYES: Gravelle, Hernandez, Ramirez, Verdugo, Preciado.

NOES: None.

ABSENT: None.

ABSTAIN: None.

B. Status Report on Chief of Police Recruitment Process: Griselda Price, Director of Administrative Services & Antony V.

López, City Manager:

Mr. Lopez reported this item pretty quick it is just a short update on the Chief of Police recruitment. Staff finally has a survey out it is posted online, website and sharing with businesses. There are 9 respondents and hoping to get more regarding some questions regarding kind of the process. Mr. Lopez shared some pages of other cities and what they are doing a town hall, a survey, online and in person. Staff does have survey English and Spanish to help provided feed back to staff what residents want in a Chief of Police. Mr. Lopez & Captain Tapia met with the participants of the Senior Program at Veterans Hall, and a little group got together gave some feedback - 28 participants provided feedback of how they feel about Avenal Police Department things that they would like to see in the next Chief of Police. Rotary and churches next week their are planning to meet with the Avenal Police Department with officers during the shift change. Also, provide survey and get feedback hoping some Council Members are able to participate. On May 25th Staff is planning to host a Town Hall where we would have community members to give their feedback more directly.

Joint Meeting City Council/Successor Agency/PFA – May 12, 2022

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Councilman Gravelle concern regarding Police Officers prompting to other departments and coverage for the City of Avenal.

Mr. Lopez mentioned that there will always be coverage and the captains are working on recruitment. There are some people on the pipeline. Mr. Lopez is aware that there are some officers leaving and there will be coverage.

Moses Diaz, City Attorney mentioned that the Sheriff concurrent jurisdiction they could be called. Mr. Lopez replied that he let the community know that Staff is working hard on ensuring that there is coverage. Also, many agencies are having turnover do to better offers or wages.

ACTIVITY REPORTS/SPECIAL PRESENTATIONS & COMMITTEE REPORTS:

A. Activity Reports:
1) Community Activities Department: Anna Lara-Nieto, Activities Department.

Anna Lara-Nieto, Activities Department reported the following: 1) May 14th Family Teatime 4-talbes reserved; 2) Baseball Clinic due to lack of interest re-scheduled to Saturday, May 28th at Avenal High School Baseball Fields: $25 per child 9AM -12 noon; 3) meet with Desmond Hernandez – would like to start a Softball Summer League – Clinic Softball Summer League May 28th Little League field 1-4PM; 4) Summer Kidz Spot: June 13th – August 5th one change and that there is charge/cost $20 per child; 5) Rental’s – Recreation Center rented (exception on the 14th Tea Time), Pavilions rented every Saturday this month and some Sundays; and 6) Theater – AHS will be rented on May 21st Pegasus Room for Prom. 2) Public Works/Code Enforcement/Animal Control Departments Activity Report: Rob Williams, Public Works Director.

Scott Davis, Public Works Supervisor, reported on the following: 1) Code Enforcement; 2) Park & Landscaping; 3) Streets. 4) Water Distribution; 5) Wastewater Collection; and 6) Vehicle, Equipment.

B. Special Presentations/Reports:
1) None.

PUBLIC HEARING(s):

A. None
OLD BUSINESS:

A. Consider Extending Local Emergency Declared on March 24, 2020:

Mr. Lopez reported that the On March 24, 2020, the Avenal City Council adopted Resolution No. 2020-14 declaring a Local Emergency due to the existence or threatened existence of a local emergency: COVID 19 pandemic. The declaration is required to be reviewed to consider the following action: 1) reaffirm that a local emergency continues to exist; or, 2) make a finding that a local emergency no longer exists.

On October 28, 2021, the Avenal City Council adopted Resolution No. 2021-48 to satisfy AB 361 to continue Teleconferenced Meetings. AB 361 provides that, if the state of emergency remains active for more than 30 days, a local agency must make the following findings by majority vote every 30 days to continue using the bill’s exemption to the Brown Act teleconferencing rules:
• The legislative body has reconsidered the circumstances of the emergency; and • Either of the following circumstances exist: The state of emergency continues to directly impact the ability of members to meet safely in person, or State or local officials continue to impose or recommend social distancing measures.

Staff is recommending the City Council consider the following action by motion:

Approve and support the ongoing local emergency Resolution, and specifically, move to renew the emergency Resolution by sixty (60) days, unless a Councilmember or member of the public request that the Council convene to consider the ongoing emergency Resolution, at which time a special meeting would be scheduled. Additionally, that the Council find that a state of emergency continues to directly impact the ability of members to meet safely in person, and that State and local officials continue to impose or recommend social distancing measures.

Councilman Gravelle motioned to approve as recommended, seconded by Councilman Hernandez, and carried.

Roll Call Vote:

Joint Meeting City Council/Successor Agency/PFA – May 12, 2022

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AYES: Gravelle, Hernandez, Verdugo, Ramirez, Preciado.

NOES: None.

ABSENT: None.

ABSTAIN: None.

B. Consider Extending Local Emergency Declared on May 27, 2021:

Mr. Lopez reported that on May 27, 2021, the Avenal City Council adopted Resolution No. 2021-23 declaring a Local Emergency due to the existence or threatened existence of a local emergency: Severe Water Shortage. The declaration is required to be reviewed to consider the following action: 1) reaffirm that a local emergency continues to exist; or, 2) make a finding that a local emergency no longer exists. Staff is recommending the City Council consider the following action by motion:

Councilman Gravelle motioned to approve as recommended, seconded by Councilman Hernandez, and carried.

Roll Call Vote:

AYES: Gravelle, Hernandez, Verdugo, Ramirez, Preciado.

NOES: None.

ABSENT: None.

ABSTAIN: None.

NEW BUSINESS:

A. Consider Authorizing Engagement with Price Paige & Company for Audit Preparation and Financial Consulting Services:

Mr. Lopez reported the following: staff has been working in resolving these issue with finance but staff needs assistance we've been waiting since September to hear back from somebody that would provide some assistance and you know city finances aren't difficult but you need some experience of understanding So, he thinks that is why there was a misstep with previous people that ran things differently but with that he know Josh, Price & Page Associates will explaining the menu and they are helping other cities doing some cleanup.

Joshua Giosa, CPA Price Paige & Company reported the following:
1) We will assist the City with the year-end close of its financial records by performing reconciliations of balance sheet and income statement balances, as deemed necessary, in preparation for the City's June 30, 2022, audit, and function as a liaison with the City's external auditors for any areas in which we assist. 2) We will prepare the City's bank reconciliations for all months in the fiscal year ending June 30, 2022. 3) We will prepare all journal entries necessary for the City to convert its financial statements from the modified accrual to the full accrual basis of accounting. 4) We will assist in the preparation of the City's Recognized Obligation Payment Schedule (ROPS) and Prior Period Adjustment Form (PPA) for the fiscal year ending June 30, 2022. 5) We will prepare the City's annual financial statements for the year ended June 30, 2022. 6) We will prepare the City's Annual Financial Transactions Report for the year ended June 30, 2022.

The monthly professional consulting services we expect to provide for the year ending June 30, 2023, include the following:
1) Prepare the following reconciliations at the end of each month:
a. Bank reconciliations
b. Utility revenue, receivable, customer deposits, and overpayments reconciliation c. Accounts payable reconciliation between the OpenGov ERP and Central Square ERP d. Payroll Liabilities reconciliation
Joint Meeting City Council/Successor Agency/PFA – May 12, 2022

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2) We will assist in preparing the financial packet provided to the City Council on a monthly basis, Additionally, through the end of this agreement, expected to end on June 30, 2023, we will provide the City with any professional consultation as agreed upon with City management. The scope, timing, and extent of the additional consultation will be discussed prior to the commencement of any work.

Our fees for the above services for the years ended June 30, 2022, and June 2023 will be as follows:

Services for the year ending June 30, 2022:

Audit preparation - Items 1-5 $101,810
Cities Financial Transactions Report - Item 6 5,000
Monthly services for the year ending June 30, 2023, at $3, 150/month 37,800 Additional Consulting services (hourly, not to exceed) __40,000 Total $184,610
Staff recommends by Resolution approve authorizing City Manager/Mayor to execute letter of prelesional consulting services with Price Paige & Company.

After a brief discussion, the following action was taken.

RESOLUTION 2022-31: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENAL AUTHORIZING THE

CITYMANAGER AND MAYOR TO EXECUTE AN ENGAGEMENT LETTER FOR PROFESIONAL FINACIAL CONSULTING SERVICES WITH PRICE PAIGE & COMPANY. Councilman Verdugo made a motion to approve, seconded by Mayor Preciado, and carried.

Roll Call Vote:

AYES: Verdugo, Preciado, Hernandez, Ramirez,
NOES: Gravelle.

ABSENT: None.

ABSTAIN: None.

B. Consider Establishing Two Summer Internship Positions within City Hall.

Mr. Lopez reported that as a proud graduate of the Avenal High School and mentor of five recent graduates, there is a severe gap between our students and their understanding of local government. For myself growing up, I only knew City Hall as the place where you pay the water bill, and not understanding all the public works, public safety, recreation, and other public services that City Hall provides and offers. This realization is made worse when considering that I lived next for to my predecessor, the former City Manager, my whole life growing up in Avenal. Because most of the teachers in our school district commute from out of town, they do not emphasize local civic engagement or understand its value to our community that is struggling with volunteerism and public participation. In recent memory, the City of Avenal has not offered an internship program for youth. Now is the best time to change that and grow a culture of involvement and understanding in local government. There are plenty of qualified youth graduating AHS right now or who are enrolled in prestigious universities across the US. Other entities and larger cities run internship programs for recent high school graduates or students enrolled in higher education, to give them work experience and a fruitful recommendation that can help with future employment – sometimes back at the very same agency itself.

He continues that for Avenal specifically, this new program would run from June 1st – August 31st, and entail one or two interns who will shadow the City Manager and the City Clerk on the day-to-day operations of the city by assisting with clerical work, as well as be assigned a special project. This year’s special project will be to create an outreach plan to fully incorporate the City’s website, social media, and kickstart new text messaging system to improve communications with the public and increase public participation. As tech savvy youth, they would have a better understanding on how to reach out to other youths and incorporate programs and ideas that are more attractive And conclude that the long-term benefit of this internship pilot would be to build out a premier program that local youth will look forward to applying and participating in – and hopefully attract youth who leave and pursue higher education Joint Meeting City Council/Successor Agency/PFA – May 12, 2022

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outside of Avenal, to return to Avenal and contribute back to the community. To help establish this new program, Staff recently applied to the California City Manager’s Foundation (CCMF) Judy L. Kelsey Memorial Fund, which can provide $5,000.00 to fund a summer intern position. Staff is hopeful the City will be granted these funds.

After a brief discussion, the City Council was in consensus to table item until the next meeting.

CORRESPONDENCE/ANNOUNCEMENTS/CLOSING COMMENTS:

Antony Lopez, City Manager reported the following: 1) As Anna mentioned Saturday, May 14th Family Teatime; 2) Spring Clean up – Saturday, May 21st & 28th 7AM-2PM Avenal Landfill & show water bill; 3) Wednesday, May 18, 2022 - Animal Pet Vaccination Clinic at Rice Park 5-7PM; and 4) Kidz Spot – June 13th-August 5th.

Councilman Gravelle requested to remove mask form mannequins.

Mayor Preciado reported the following: 1) Good Old Timers event & Alumni dinner and Mr. Todd is retiring and will pass on the torch to another person. The profits go to scholarships for Avenal High School student; 2) Tar Canyon tour & Discovery Well tour good turnout; 3) CRC has still active; 4) Reef Sunset Unified School District & City of Avenal – Joint meeting Wednesday, May 26th Design Committee, tentatively June 8th or June 14thJoint City Council & RSUSD meeting; 4) Requested Study Session item cameras at all city facilities.

ADJOURNMENT:

There being no further business the City Council meeting was adjourned at 8:14 p.m.

Respectfully submitted,
Maria Ortiz, City Clerk
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 6. A
TO: The Honorable Mayor and City Council
FROM: Antony V. López, City Manager
DATE: May 26, 2022
RE: Status Report on Chief of Police Recruitment Process INFORMATION:

Staff continues working to create a process to gather input from community members and stakeholders on the Chief recruitment process.

Thus far, Staff has shared the survey via social media and the City’s website, with over 25 respondents to the online survey. In person, Staff attended a Rotary Club meeting, visited the Veterans’ Hall during open hours, handed out flyers at the Pet Vaccination Clinic, and asked the School District to share the survey as well. At these meetings, Staff has held an open-ended roundtable discussions about the Police Department, areas of improvement, and thoughts on a new Chief.

Highlights from these meetings are: Community would like a Chief who can speak Spanish; they feel safe in Avenal and want Avenal to continue being safe; gangs are a #1 concern; and APD programs like CRT and Explorers need more exposure.

The survey continues to be shared online, is available in English and Spanish on paper, and the community is being invited to a townhall on Friday the 27th to further provide direct community feedback. In the meantime, Staff plans to coordinate further discussions with local church leaders and business owners.

On a similar note, Staff and Council are invited to meet with the APD staff during their swing shift on Wednesday May 25th, and Friday May 27th, to gather thoughts and ideas on what they would like to see in the next Chief of Police.

After June 1st, Staff will compile the data collected and prepare a summary to present to Council by the June 9, 2022, City Council meeting. 919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
“Pistachio Capital of the World”
“Oasis in the Sun – Gateway to the Coast”
AGENDA ITEM NO. 7 A-1
TO:

FROM:

DATE:

RE:

The Honorable Mayor and City Council
Humberto Bermudez, IT Manager
May 20th, 2022
Information Technology Monthly Report April/May 2021
CURRENT PROJECTS:

Internet Access: Awaiting further updates from Spectrum. Staff works on VPN Protocol testing for remote access. Performance is primarily limited to the speeds of remote user connections. Worst case speeds need to be accounted for when connecting remotely for conferences or other events requiring travel.

Phone System: Verizon OneTalk service wave 1 is currently live. This covers City Hall, the Veterans Hall, and the Recreation Center. As of reporting, the order for Public Works, Animal Control, and our water plants has been confirmed. Staff is in the process of porting over necessary direct lines that are tied to 2FA (Two Factor Authentication) or any other authentication services.

Emails: On hold until support reaches back out with a solution.

Server: Active Directory services are live. User logins are ready for both Windows and Mac devices.

Permissions are enforceable. Staff would like to prepare network auto-mount scripts for necessary devices before full deployment.

Clerk Software: On hold as City Clerk temporarily fills in for Building Department duties.

Other:

Staff:
-Provides A/V assistance for Old Timer’s Day
-Provided A/V assistance for the Police Department and Kings County District Attorney’s Office for their screening of California’s Forgotten Children at the Avenal Theater & Event Center. -Continues to work with KCAG to allow regular remote viewing and participation of their monthly Technical Advisory Committee and Transportation Policy Committee and KCAG Commission meetings.
-prepares the Scout House for printing and daily operations for the Community Activities Supervisor -Reviews documents provided by Paymentus’s technical support team to begin integration of their online customer payment system for OpenGov
-continues to provide tech support across all facilities.

AVENAL POLICE DEPARTMENT
City Council Agenda Item
To: Avenal City Council & City Manager Antony V. Lopez
From: David Tapia, Interim Police Captain
Date: Sunday, May 22, 2022
Re: April 2022 Monthly Report
Investigations
• On 04/01/2022, APD Officers arrested a female in the area of highway 269 for driving while under the influence of prescribed medications.
• On 04/09/2022, APD Officers arrested a male at 1217 S. Seventh Avenue for VC 10851, vehicle theft.
• On 04/09/2022, APD Officers arrested a male juvenile in the area of Second Avenue and Kings Street for several violations, including VC 2800.2 (a), evading a peace officer, PC 148(a)(1), resisting arrest, VC 20002(a), hit and run traffic collision. • On 04/15/2022, Voyles conducted a traffic stop in the area of Avenal Cutoff and Plymouth Avenue. A pursuit ensued and the male driver was later taken into custody for Driving Under the Influence (DUI).
• On 04/16/2022, Officer Mendoza arrested a known gang member at Circle K. • On 04/18/2022, APD Officers assisted the California Highway Patrol (CHP) with a call for service in the area of Highway 33 and Utica. During the course of the investigation, an AR15 rifle was located and the female who was the victim in the case was fine; Coalinga PD is the investigating agency since it originated in their jurisdiction.

AGENDA ITEM NO. 7 A-2
2 • On 04/22/2022, Officer Hernandez arrested a male in the area of W. San Joaquin Street and N. A Avenue for driving under the influence.
• On 04/23/2022, a male was arrested at Shell Gas Station for VC 10851, vehicle theft. • On 04/24/2022, PC664/PC 187 in the area of 300 block of Mono Street. A male was the attended target but no one was injured; the investigation is ongoing.

Community Oriented Policing
• On 04/14/2022, Kings County District Attorney Investigator Trejo and Investigative Assistant Pfarr came to town and hid rocks for a scavenger hunt in town. The prices for the event were gift cards from the Gallery and Circle K.
• On 04/14/2022, Kings County District Attorney Investigator Keith Fagundes came to the PD and placed windmills out in front for the child abuse prevention month. 12 Month Statistical Report
MONTH

CALLS FOR SERVICEOFFICER SELF-INITIATEDINVESTIGATIONSCITATIONSTRAFFIC COLLISIONSADULT ARRESTSJUVENILE ARRESTSGANG RELATEDEVIDENCE ITEMS JANUARY 409 318 66 23 5 21 0 2 54
FEBRUARY 400 377 66 23 9 26 3 4 98
MARCH 490 340 92 19 3 32 4 2 77
APRIL 683 199 88 14 3 21 3 4 56
MAY
JUNE
JULY
AUGUST

SEPTEMBER

OCTOBER

NOVEMBER

DECEMBER
2022 YTD Totals 1982 1234 312 79 20 100 10 12 285
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 7 A – 3
TO: Honorable Mayor and Council Members
FROM: Kao Nou Yang, Director of Community and Economic Development DATE: May 26, 2022
SUBJECT: MAY 2022 MONTHLY REPORT
Planning Division:
- Processing Zoning Land Use Applications, Land Division Applications and Current Planning Site Plan Reviews Zoning Permits –Site Plan Review No., 22-02 and 22-03 is currently under review and out for consultation with regulatory agencies. Staff is working on the decision letter.

Tentative Tract Map No. 21-01 – This Tentative Tract Map is proposing to subdivide approximately 24.45 acres into 113 lots ranging from 5,300 square feet to 11,000 square feet located at north of San Benito Street and West of “A” Avenue, Avenal, Assessor’s Parcel Number 038-270-066. Currently I am Finalizing the IS/MND and preparing a Notice of Intent to Adopted the Environmental Document.
- Long Range Planning:

Zoning, Subdivision and Building Ordinance – Staff had a kick-off meeting with QK and has submitted to the consultants Historical Ordinances and Amendments that have been adopted or changed in the zoning ordinance. On May 27, Staff took QK on to a City Tour to review some of the commercial, public facilities and residential zones and discuss more on the uses and zoning we can improve in regards of languages and expectations of the comprehensive update.

Building Division:

Building and Permit Applications- The City has Implemented an electronic application submission for Building Permits, Land Use and Zoning Permits and Business License. The Application Link is Located on the City Website on the Home Page under the BUTTON APPLY FOR PERMIT ONLINE. We also have a QR code for the Online portal. If any applicant community member resident has any questions, we are happy to help answer and show you how to submit online. From January 2022 to April 2022, we had over 120 electronic submissions of Building permits. Process is slow but it is working and progressing very well.

Staffing- Department is working on a staff report to add an in-house building inspector to the personnel classification. Hopeful that the position will be added into the next fiscal year as well as a possible position for a permit technician to help facilitate the building division of the department. This is informational for Council and the public to start the interest for those new possible recruitment coming in the next fiscal year 22/23.

City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 7 A – 3
Still working on recruiting for a Community Development Assistant to help with the Permitting and the Building Systems. Recruitment will close on the first week of June. Hoping to start interviews on Second week of June and then position Start day the first week of July.

Economic Development:

Properties Zoned for Commercial and Industrial Uses – City Staff has been given direction to look into options that will entice development on the many commercial and industrial properties that are vacant and under utilize. The Economic Team Criscom and City Staff are reviewing these options with the City Attorney and City Manager. These options will be researched and presented to the Council with potential recommendations from City staff and then staff will rely on Council for further direction on those recommendations and /or options.

Grants:

Avenal Safe Route to School ATP Cycle 4 – The City’s consultant has submitted the package to Caltrans for review and their okay in regard to the plans and specs. We are awaiting their review.

Avenal Kids Park – The City Will be starting the Finalized Bid Package for construction with O’Dell. All preliminary sketches and drawing have been reviewed and tentatively approve by City Staff. The draft Construction Bid package has been submitted to the city for review. The city has conducted O’Dell to move forward with project and a Final Bid Package will be coming soon.

Misc.:

Utilities, Mortgage and Rental Assistance Program workshop with Self Help Dates Scheduled at the Avenal Technology Center from 5:00 PM to 7:00 PM June 15, 2022
July 20, 2022
August 17, 2022
September 21, 2022
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 9. A
TO: The Honorable Mayor and City Council
FROM: Antony V. López, City Manager
DATE: May 26, 2022
RE: Consider Extending Local Emergency Declaration (COVID-19) INFORMATION:

On March 24, 2020, the Avenal City Council adopted Resolution No. 2020-14 declaring a Local Emergency due to the existence or threatened existence of a local emergency: COVID 19 pandemic. Although case numbers have dropped to the single digits in Avenal, not all restrictions have been lifted, and the finding below is still required to be made to allow Councilmembers to attend meetings virtually.

The declaration is required to be reviewed to consider the following action: 1) reaffirm that a local emergency continues to exist; or, 2) make a finding that a local emergency no longer exists.

On October 28, 2021, the Avenal City Council adopted Resolution No. 2021-48 to satisfy AB 361 in order to continue Teleconferenced Meetings. AB 361 provides that, if the state of emergency remains active for more than 30 days, a local agency must make the following findings by majority vote every 30 days to continue using the bill’s exemption to the Brown Act teleconferencing rules
• The legislative body has reconsidered the circumstances of the emergency; and • Either of the following circumstances exist: The state of emergency continues to directly impact the ability of members to meet safely in person, or State or local officials continue to impose or recommend social distancing measures.

At this time, staff is recommending the City Council consider the following action by motion:

Additionally, that the Council find that a state of emergency continues to directly impact the ability of members to meet safely in person, and that State and local officials continue to impose or recommend social distancing measures.

RECOMMENDATION:

Discussion/Action.

FISCAL IMPACT:

None.

City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 9. B
TO: The Honorable Mayor and City Council
FROM: Antony V. López, City Manager
DATE: May 12, 2022
RE: Consider Extending Local Emergency Declaration (Water) INFORMATION:

On May 27, 2021, the Avenal City Council adopted Resolution No. 2021-23 declaring a Local Emergency due to the existence or threatened existence of a local emergency: Severe Water Shortage.

The declaration is required to be reviewed to consider the following action: 1) reaffirm that a local emergency continues to exist; or, 2) make a finding that a local emergency no longer exists.

As of May 18, 2022, USBR has conditionally allocated 2,000 acre feet of water to the City of Avenal as Public Health & Safety use. On average in the last few years, the City has required 2,300 acre feet of water under Phase III drought emergency conditions. As the City continues growing and new houses being build, 2,000 acre feet of water may not be enough and additional water may be need.

By continuing the local emergency due to drought conditions, this action helps to show the Bureau that the City takes the drought emergency seriously and helps them accommodate the necessary Public Health & Safety water needs to the City.

Staff is recommending the City Council consider the following action by motion:

RECOMMENDATION:

Discussion/Action.

FISCAL IMPACT:

None.

United States Department of the Interior

BUREAU OF RECLAMATION
South-Central California Area Office
1243 N Street
Fresno, CA 93721-1813
SCC-444

2.2.4.22 VIA ELECTRONIC AND U.S. MAIL
Mr. Antony V. Lopez, MPA
City of Avenal
919 Skyline Boulevard
Avenal, CA 93204
[email protected]
Subject: Response to 2022 Public Health & Safety (PHS) Requests – City of Avenal Contract No. 14-06-200-4619A-IR1-P (Contract) – Delta Division – Central Valley Project (CVP), California
Dear Mr. Lopez:

Reclamation is working diligently to stretch the limited water supply and in consideration of your PHS requested amount, we conditionally revise your total 2022 CVP PHS allocation to 2,000 acre-feet.

Please be advised that due to hydrological and system limitations the actual monthly amount delivered may not conform to your requested amounts and is subject to further limitations.

Pursuant to Article 4(b) of the Contract, please submit a written schedule to your local South-Central California Area Office repayment contract specialist(s): Mr. Richard Reyes at [email protected] and Mr. Moses Prieto at [email protected], as appropriate on or before May 25, 2022, showing the monthly quantities of CVP water to be delivered based on the above declaration of Water Made Available.

If you should have any questions, please contact Ms. Erma Leal, Contracts Administration Branch Chief at (559) 262-0350, via electronic mail at [email protected] or for the hearing impaired at TDD (800) 877-8339.

Sincerely,
Michael P. Jackson, P.E.

Area Manager
cc’s Continued Next Page.

City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 9. C
TO: The Honorable Mayor and City Council
FROM: Antony V. López, City Manager
DATE: May 26, 2022
RE: Consider Establishing Two Summer Internship Positions within City Hall
INFORMATION:

As a proud graduate of the Avenal High School and mentor of five recent graduates, there is a severe gap between our students and their understanding of local government. For myself growing up, I only knew City Hall as the place where you pay the water bill, and not understanding all the public works, public safety, recreation, and other public services that City Hall provides and offers. This realization is made worse when considering that I lived next for to my predecessor, the former City Manager, my whole life growing up in Avenal.

Because most of the teachers in our school district commute from out of town, they do not emphasize local civic engagement or understand its value to our community that is struggling with volunteerism and public participation.

In recent memory, the City of Avenal has not offered an internship program for youth.

Now is the best time to change that and grow a culture of involvement and understanding in local government. There are plenty of qualified youth graduating AHS right now or who are enrolled in prestigious universities across the US.

Other entities and larger cities run internship programs for recent high school graduates or students enrolled in higher education, to give them work experience and a fruitful recommendation that can help with future employment – sometimes back at the very same agency itself.

For Avenal specifically, this new program would run from June 1st – August 31st, and entail one or two interns who will shadow the City Manager and the City Clerk on the day-to-day operations of the City by assisting with clerical work, as well as be assigned a special project. This year’s special project will be to create an outreach plan to fully incorporate the City’s website, social media, and kickstart new text messaging system to improve communications with the public and increase public participation. As tech savvy youth, they would have a better understanding on how to reach out to other youths and incorporate programs and ideas that are more attractive.

City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 9. C
The long-term benefit of this internship pilot would be to build out a premier program that local youth will look forward to applying and participating in – and hopefully attract youth who leave and pursue higher education outside of Avenal, to return to Avenal and contribute back to the community.

To help establish this new program, Staff recently applied to the California City Manager’s Foundation (CCMF) Judy L. Kelsey Memorial Fund, which can provide $5,000.00 to fund a summer intern position. Staff is hopeful the City will be granted these funds.

RECOMMENDATION:

As a new program, Staff is recommending establishing two summer internship positions in the City Clerk’s office for two AHS graduates who would like a future in government or similar field. Attached is an opportunity announcement that would be used as the basis to solicit applications. The deadline to apply will be June 10, 2022, with onboarding done shortly after – following all the City’s usual onboarding procedures. The interns would be allowed a maximum of 300 working hours, although less would likely be used.

Recommend by Resolution, approve establishing two summer internship employment positions within City Hall.

FISCAL IMPACT:

Reviewing other internship programs in local municipalities, interns are typically paid at minimum wage, currently $15/hr. with no benefits, as a temporary, part-time position.

Staff would like to allocate up to $5,000 of the ARPA Personnel budget to fund one position, and should funds be made available from the CCMF Judy L. Kelsey Memorial Fund (awards are expected by May 27, 2022), then the second position would be filled. 300 hours at 15/hr. equate to $4,500, which will provide more than enough time for any project work. The additional $500 would be for any incidental costs to onboard the intern and supplies.

City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Avenal Internship Program – Summer 2022
City of Avenal – Summer Internship
Summer Internship Position
Salary Range: $15/Hr.; Maximum 300 hours/ Non-Exempt;
Duration: June 13, 2022 – August 31, 2022
Reports To: City Clerk/City Manager
About:

We are seeking responsible, motivated and intellectually curious individuals who have an interest in political science, public policy, community engagement or related fields, and who are reflective of the community of Avenal.

In addition, our interns:
-- Must be graduating or a graduate of Avenal High School, in a Career Technical Education, community college or 4-year education program. -- Must be able to commit to interning for up to 3 months: 6/3/22 to 8/31/22. -- Must be able to commit to working a minimum of 15 hours per week (Monday-Friday), though we have a preference for interns who can commit to 20-30 hours per week. Each intern shift must be for at least 3 hours per day.
-- Must be able to attend a weekly 1 hour intern huddle for the duration of the internship. The intern huddles are usually on Wednesday's from 3pm4pm, however, this could be subject to change to accommodate the schedules of the intern cohort.
-- Will have the opportunity to work closely with the City Manager and City Clerk’s staff and/or other city departments on special projects of their mutual choosing in the areas of Art & Culture Preservation, Community Engagement, Economic & Workforce Development, Education, Housing, Intergovernmental Affairs, Media/Communications, Public Safety, and Transportation & Infrastructure.

City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Avenal Internship Program – Summer 2022
City of Avenal – Summer Internship
-- Will lend support with administrative tasks including data entry, constituent casework, and preparing policy or event briefings for the City Manager/City Clerk and staff.
-- Will participate in community engagement events, which may occur on the weekend, and some of which may occur on evenings.
-- Will join some staff meetings and will have the opportunity to meet City Councilmembers and other City Staff.
-- Will receive professional development and networking opportunities through recommendations and informational interviews.
-- Will give daily reports regarding their progress on ongoing assignments at the beginning and end of every shift to two supervisors.

Other Important Details:
**THE FINAL APPLICATION DEADLINE IS 11:59pm, FRIDAY, JUNE 3 RD
2022.
-- The internship program is a temporary part-time position, paid at a rate of $15.00/hr, with a maximum allowance of 300 hours for the duration of the internship. Certain positions may be funded through special grants and all applicable requirements to said grants may apply.
-- Our hours of operation are Monday to Friday 8:00AM – 5:00PM (some evenings and weekends may be required).

If it is determined that the City Manager’s Office has reached capacity for interns in any cohort, select candidates may be selected for consideration in the next internship cohort.

Contact Angie Ortiz, [email protected] if you have additional questions about the application.

Page 1 of 2 ends

BEFORE THE CITY COUNCIL OF THE

CITY OF AVENAL
IN THE MATTER OF:

Establishment of two summer internship
employment positions within City Hall.

RESOLUTION 2022-___
WHEREAS, the City Council of the City of Avenal (“City”) desires to consider information and recommendations from the City Manager pursuant to Avenal Municipal Code § 2-4.108(d) pertaining to reorganization of employment positions; WHEREAS, City desires to create new internship employment positions to assist with carrying out the lawful business of the City under the control, oversight and direction of the relevant department head(s), and it is in the best interest of the City to create such new employment positions; and
WHEREAS, City desires to see local graduates learn more about local government and assist in providing work experience in related fields to assist in future employment goals; and
WHEREAS, it is the intent of the City Council to create the temporary part-time internship employment positions and approve the internship announcement and details thereof.

UPON MOTION OF COUNCIL MEMBER , SECONDED BY

COUNCIL MEMBER , THE FOLLOWING WAS PASSED,

APPROVED, AND ADOPTED BY THE CITY COUNCIL AT AN OFFICIAL MEETING HELD ON May 26, 2022, BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
,
AVENAL
MARIA A. ORTIZ,
City Clerk

CITY OF AVENAL
__________________________________
ALVARO PRECIADO, Mayor

CITY OF AVENAL

Page 2 of 2 ends

* * * * * * * * * * * * * * * * * *
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL:

1. Found that the foregoing recitals are true;

2. Approved and adopted the internship opportunity announcement in ATTACHMENT A;

3. Approved the creation of two new temporary part-time employment positions and classifications within City Hall which shall be governed by the internship opportunity announcement in ATTACHMENT A for the Summer Internship position;

4. Unless a budget amendment is necessary, in which case it shall be added to a future Council meeting agenda, the new employment positions created by this resolution shall be considered funded under the existing City budgets for the relevant departments or special budget circumstances; and

5. Authorized the City Manager, City Clerk and all relevant City staff to carry out the terms and conditions of this resolution and to take all steps reasonably necessary, proper and/or convenient and/or incidental thereto.
* * * * * * * * * * * * * * * * * *
City of Avenal
919 Skyline Blvd
Avenal, CA 93204
Phone (559) 386-5766
Fax: (559) 386-0629
TO: Honorable Mayor & City Council, City Manager
FROM: Rob Williams, Public Works Director
DATE: May 23, 2022
RE: Consider Construction Bids for 18’’ Water Transmission Pipeline Replacement Project.

INFORMATION:

The bids for the 18’’ Water Transmission Line were opened on May 18, 2022 @ 2:00 p.m., at Avenal City Hall. The project will be from Interstate 5 to Tank #3 site (approx.3.17 miles of pipeline.

The City Engineer, Brian Skaggs, estimated cost of the project in the amount of $8,200,000. The 18’’ Water Transmission Line project will be funded by State Water Resources Control Board (Prop 1 Funding).

The project is scheduled to commence as soon as all the documents are signed, and once the Contractor provides City staff with a scheduled and starting date.

Along with this memo are the bid proposals from the contractors. The bid results are as follows:

1. Specialty Construction Inc. $6,419,602.00

2. Sukut Construction, LLC $7,612,093.00

3. Nicholas Construction Inc. $7,622,400.00

4. Mountain Cascade, Inc. $7,782,661.00

5. West Valley Construction Co. Inc. $7,998,321.00

6. Brough Construction Inc. $8,344,908.00
AGENDA ITEM NO. 10. A
City of Avenal
919 Skyline Blvd
Avenal, CA 93204
Phone (559) 386-5766
Fax: (559) 386-0629
RECOMMENDATION:

By Resolution, authorize the City Manager: 1) to enter into an agreement with Specialty Construction Inc. for the installation 18’’ Water Transmission Line Project for a cost not to exceed $6,419,602.00; and 2) authorize the City Manager to request awarded funding from the State Water Resource Control Board (SWRCB) for the 18’’ Water Transmission Line Project.

FISCAL IMPACT:

All construction expenses will be reimbursable from the Prop 1 grant by the State Water Resources Control Board Funding (SWRCB).

City Staff is inquiring on a bridge loan to cover contractor expenses while the City seeks reimbursement from the State. It is likely that interest costs will not be covered by the grant.

ITEM UNIT UNIT UNIT UNIT
NO. WORK OR MATERIAL QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 Furnish & Install (F&I) 18” Class 400 Selected Lining and Coating Option for Steel Pipe and Fittings  1,460 Linear Feet 500.00 $ 730,000.00 $ 468.00 $ 683,280.00 $ 618.00 $ 902,280.00 $ 600.00 $ 876,000.00 $ 2 F&I 18” Class 305 Polyvinyl Chloride (PVC) Pipe and Fittings  4,440 Linear Feet 350.00 1,554,000.00 1,105,560.00 249.00 319.00 1,416,360.00 300.00 $ 1,332,000.00 * 3 F&I 18” Class 235 PVC Pipe and Fittings  4,820 Linear Feet 325.00 1,566,500.00 1,089,320.00 226.00 282.00 1,359,240.00 285.00 1,373,700.00 4 F&I 18” Class 165 PVC Pipe and Fittings  6,022 Linear Feet 300.00 1,806,600.00 1,264,620.00 210.00 256.00 1,541,632.00 250.00 1,505,500.005 F&I Cement Slurry Backfill  123 Linear Feet 300.00 36,900.00 7,380.00 60.00 102.00 12,546.00 200.00 24,600.00 6 F&I 18” PVC Bell Restraint Harness Class 305 Installation  7 Each 1,400.00 9,800.00 5,040.00 720.00 775.00 5,425.00 1,000.00 7,000.00 7 F&I 18” PVC Bell Restraint Harness Class 165 Installation  18 Each 1,300.00 23,400.00 13,302.00 739.00 775.00 13,950.00 1,000.00 18,000.00 8 F&I 18” Butterfly Valve 350 PSI Pressure Rating Installation  4 Each 35,250.00 141,000.00 104,800.00 26,200.00 32,750.00 131,000.00 38,000.00 152,000.00 9 F&I 18” Butterfly Valve 250 PSI Pressure Rating Installation  4 Each 34,500.00 138,000.00 87,200.00 21,800.00 30,250.00 121,000.00 35,000.00 140,000.00 10 F&I 18” Butterfly Valve 150 PSI Pressure Rating Installation  5 Each 30,500.00 152,500.00 120,000.00 24,000.00 27,000.00 135,000.00 30,000.00 150,000.0011 F&I Air & Vacuum Valve 400 PSI Pressure Rating Installation  3 Each 25,250.00 75,750.00 84,000.00 28,000.00 34,000.00 102,000.00 40,000.00 120,000.00 12 F&I Air & Vacuum Valve 305 PSI Pressure Rating Installation  5 Each 39,000.00 195,000.00 190,000.00 38,000.00 37,500.00 187,500.00 38,000.00 190,000.00 13 F&I Air & Vacuum Valve 235 PSI Pressure Rating Installation  4 Each 36,000.00 144,000.00 140,000.00 35,000.00 33,500.00 134,000.00 38,000.00 152,000.0014 F&I Air & Vacuum Valve 150 PSI Pressure Rating Installation  10 Each 36,000.00 360,000.00 347,500.00 34,750.00 33,200.00 332,000.00 37,000.00 370,000.00 15 F&I Blowoff 400 PSI Pressure Rating Installation  1 Each 22,000.00 22,000.00 22,700.00 22,700.00 22,700.00 22,700.00 40,000.00 40,000.00 16 F&I Blowoff 305 PSI Pressure Rating Installation  4 Each 37,500.00 150,000.00 158,000.00 39,500.00 35,000.00 140,000.00 38,000.00 152,000.00 17 F&I Blowoff 235 PSI Pressure Rating Installation  4 Each 36,000.00 144,000.00 36,600.00 146,400.00 31,500.00 126,000.00 38,000.00 152,000.00 18 F&I Blowoff 150 PSI Pressure Rating Installation  5 Each 36,000.00 180,000.00 36,700.00 183,500.00 31,200.00 156,000.00 38,000.00 190,000.0019 F&I Station 280+58 Connection Details Lump Sum 20,000.00 19,700.00 24,500.00 17,000.00 20 F&I Existing Surge Tank Connection Details  Lump Sum 63,000.00 49,000.00 62,000.00 60,000.0021 F&I Avenal Cutoff Road Air Release Box Modification  Lump Sum 6,000.00 4,400.00 9,300.00 10,000.0022 F&I Avenal Cutoff Road 18” Butterfly Valve 500 PSI Pressure Rating Installation  Lump Sum 83,000.00 87,500.00 78,000.00 100,000.0023 F&I Avenal Cutoff Road 4” Blowoff 500 PSI Pressure Rating Installation  Lump Sum 23,000.00 28,000.00 30,000.00 40,000.0024 F&I Surface Water Treatment Plant (SWTP) 18” Flow Meter 500 PSI Installation  Lump Sum 45,500.00 74,000.00 126,000.00 100,000.0025 F&I SWTP 18” Butterfly Valve and 6” Blowoff 500 PSI Pressure Rating Installation  Lump Sum 110,000.00 116,000.00 120,000.00 140,000.0026 F&I Compacted Aggregate Base 10,200 Square Feet 7.00 71,400.00 2.00 20,400.00 3.30 33,660.00 3.00 30,600.00 27 F&I Cathodic Protection System Lump Sum 106,000.00 141,000.00 125,000.00 155,000.00 28 All Risk Insurance Lump Sum 42,650.00 127,000.00 165,000.00 25,000.00 $ $6,419,602.00 $7,612,093.00 $7,622,400.00 8,000,000.00 Tabulation of Email Bids Opened - 2:00 P.M. May 18, 2022 Santa Ana, CA. 92704
645 Clarion Ct. 4010 W.ChandlerAvenue
San Luis Obispo, CA. 93401

TOTAL FOR SCHEDULE
Specialty Construction
Schedule Engineer's Estimate
919 Skyline Boulevard, Avenal, CA 93204
251 Carsen Way
City of Avenal
Nicholas Construction Inc.

Shafter CA. 93263
Sukut Construction LLC.
18" WATER TRANSMISSION PIPELINE REPLACEMENT PROJECT
123
1 ITEM UNIT UNIT UNIT UNIT
NO. WORK OR MATERIAL QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 Furnish & Install (F&I) 18” Class 400 Selected Lining and Coating Option for Steel Pipe and Fittings  1,460 Linear Feet 500.00 $ 730,000.00 $ 515.00 $ 751,900.00 $ 525.00 $ 766,500.00 $ 805.00 $ 1,175,300.00 $ 2 F&I 18” Class 305 Polyvinyl Chloride (PVC) Pipe and Fittings  4,440 Linear Feet 1,554,000.00 350.00 1,420,800.00 320.00 344.00 1,527,360.00 328.00 1,456,320.00 3 F&I 18” Class 235 PVC Pipe and Fittings  4,820 Linear Feet 1,566,500.00 325.00 1,373,700.00 285.00 313.00 1,508,660.00 298.00 1,436,360.004 F&I 18” Class 165 PVC Pipe and Fittings  6,022 Linear Feet 300.00 1,806,600.00 280.00 1,686,160.00 290.00 1,746,380.00 274.00 1,650,028.005 F&I Cement Slurry Backfill  123 Linear Feet 36,900.00 300.00 12,300.00 100.00 166.00 20,418.00 150.00 18,450.00 6 F&I 18” PVC Bell Restraint Harness Class 305 Installation  7 Each 9,800.00 1,400.00 9,800.00 1,400.00 934.00 6,538.00 1,800.00 12,600.00 7 F&I 18” PVC Bell Restraint Harness Class 165 Installation  18 Each 23,400.00 1,300.00 25,200.00 1,400.00 934.00 16,812.00 1,700.00 30,600.00 8 F&I 18” Butterfly Valve 350 PSI Pressure Rating Installation  4 Each 141,000.00 35,250.00 160,000.00 40,000.00 34,500.00 138,000.00 44,000.00 176,000.00 9 F&I 18” Butterfly Valve 250 PSI Pressure Rating Installation  4 Each 138,000.00 34,500.00 144,000.00 36,000.00 23,150.00 92,600.00 41,000.00 164,000.00 10 F&I 18” Butterfly Valve 150 PSI Pressure Rating Installation  5 Each 152,500.00 30,500.00 157,500.00 31,500.00 24,000.00 120,000.00 37,000.00 185,000.0011 F&I Air & Vacuum Valve 400 PSI Pressure Rating Installation  3 Each 75,750.00 25,250.00 90,000.00 30,000.00 48,650.00 145,950.00 29,500.00 88,500.0012 F&I Air & Vacuum Valve 305 PSI Pressure Rating Installation  5 Each 195,000.00 39,000.00 190,000.00 38,000.00 38,900.00 194,500.00 38,000.00 190,000.0013 F&I Air & Vacuum Valve 235 PSI Pressure Rating Installation  4 Each 144,000.00 36,000.00 136,000.00 34,000.00 33,000.00 132,000.00 35,000.00 140,000.0014 F&I Air & Vacuum Valve 150 PSI Pressure Rating Installation  10 Each 360,000.00 36,000.00 340,000.00 34,000.00 33,000.00 330,000.00 34,000.00 340,000.00 15 F&I Blowoff 400 PSI Pressure Rating Installation  1 Each 22,000.00 22,000.00 20,000.00 20,000.00 24,200.00 24,200.00 22,000.00 22,000.00 16 F&I Blowoff 305 PSI Pressure Rating Installation  4 Each 150,000.00 37,500.00 152,000.00 38,000.00 34,200.00 136,800.00 37,000.00 148,000.0017 F&I Blowoff 235 PSI Pressure Rating Installation  4 Each 144,000.00 36,000.00 35,000.00 140,000.00 18,400.00 73,600.00 35,000.00 140,000.00 18 F&I Blowoff 150 PSI Pressure Rating Installation  5 Each 180,000.00 36,000.00 35,000.00 175,000.00 27,700.00 138,500.00 34,000.00 170,000.0019 F&I Station 280+58 Connection Details Lump Sum 20,000.00 17,000.00 49,500.00 20,000.00 20 F&I Existing Surge Tank Connection Details  Lump Sum 63,000.00 65,000.00 49,800.00 72,000.0021 F&I Avenal Cutoff Road Air Release Box Modification  Lump Sum 6,000.00 9,500.00 26,300.00 12,200.0022 F&I Avenal Cutoff Road 18” Butterfly Valve 500 PSI Pressure Rating Installation  Lump Sum 83,000.00 138,000.00 167,725.00 91,500.0023 F&I Avenal Cutoff Road 4” Blowoff 500 PSI Pressure Rating Installation  Lump Sum 23,000.00 28,000.00 44,250.00 19,000.0024 F&I Surface Water Treatment Plant (SWTP) 18” Flow Meter 500 PSI Installation  Lump Sum 45,500.00 160,000.00 52,000.00 137,000.0025 F&I SWTP 18” Butterfly Valve and 6” Blowoff 500 PSI Pressure Rating Installation  Lump Sum 110,000.00 160,000.00 227,000.00 130,500.0026 F&I Compacted Aggregate Base 10,200 Square Feet 7.00 71,400.00 4.00 40,800.00 5.26 53,652.00 5.25 53,550.00 27 F&I Cathodic Protection System Lump Sum 106,000.00 180,000.00 209,275.00 235,000.00 28 All Risk Insurance Lump Sum 42,650.00 1.00 1.00 31,000.00 $ $7,782,661.00 $7,998,321.00 $8,344,908.00 8,000,000.00 City of Avenal
18" WATER TRANSMISSION PIPELINE REPLACEMENT PROJECT
Tabulation of Email Bids Opened - 2:00 P.M. May 18, 2022 919 Skyline Boulevard, Avenal, CA 93204
Livermore, CA. 94550 San Jose, CA. 95150 Arroyo Grande, CA. 93420 PO Box 5639

TOTAL FOR SCHEDULE
456
Schedule Engineer's Estimate
West Valley Construction
555 Exchange Court
Mountain Cascade Inc. Brough Construction, Inc. Company, Inc. 634 Printz Rosd
2 ITEM UNIT UNIT UNIT UNIT
NO. WORK OR MATERIAL QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 Furnish & Install (F&I) 18” Class 400 Selected Lining and Coating Option for Steel Pipe and Fittings  1,460 Linear Feet 500.00 $ 730,000.00 $ 550.00 $ 803,000.00 $ 605.00 $ 883,300.00 $ 980.00 $ 1,430,800.00 $ 2 F&I 18” Class 305 Polyvinyl Chloride (PVC) Pipe and Fittings  4,440 Linear Feet 1,554,000.00 350.00 1,642,800.00 370.00 360.00 1,598,400.00 405.00 1,798,200.00 3 F&I 18” Class 235 PVC Pipe and Fittings  4,820 Linear Feet 1,566,500.00 325.00 1,590,600.00 330.00 350.00 1,687,000.00 380.00 1,831,600.004 F&I 18” Class 165 PVC Pipe and Fittings  6,022 Linear Feet 1,806,600.00 300.00 1,951,128.00 324.00 340.00 2,047,480.00 372.00 2,240,184.005 F&I Cement Slurry Backfill  123 Linear Feet 36,900.00 300.00 12,300.00 100.00 150.00 18,450.00 550.00 67,650.00 6 F&I 18” PVC Bell Restraint Harness Class 305 Installation  7 Each 9,800.00 1,400.00 18,900.00 2,700.00 3,500.00 24,500.00 6,500.00 45,500.00 7 F&I 18” PVC Bell Restraint Harness Class 165 Installation  18 Each 23,400.00 1,300.00 45,000.00 2,500.00 3,000.00 54,000.00 6,500.00 117,000.00 8 F&I 18” Butterfly Valve 350 PSI Pressure Rating Installation  4 Each 141,000.00 35,250.00 158,000.00 39,500.00 40,000.00 160,000.00 36,000.00 144,000.00 9 F&I 18” Butterfly Valve 250 PSI Pressure Rating Installation  4 Each 138,000.00 34,500.00 144,000.00 36,000.00 35,000.00 140,000.00 35,000.00 140,000.00 10 F&I 18” Butterfly Valve 150 PSI Pressure Rating Installation  5 Each 152,500.00 30,500.00 165,000.00 33,000.00 32,000.00 160,000.00 30,000.00 150,000.0011 F&I Air & Vacuum Valve 400 PSI Pressure Rating Installation  3 Each 75,750.00 25,250.00 85,500.00 28,500.00 45,000.00 135,000.00 25,000.00 75,000.0012 F&I Air & Vacuum Valve 305 PSI Pressure Rating Installation  5 Each 195,000.00 39,000.00 210,000.00 42,000.00 45,000.00 225,000.00 36,500.00 182,500.0013 F&I Air & Vacuum Valve 235 PSI Pressure Rating Installation  4 Each 144,000.00 36,000.00 144,000.00 36,000.00 38,500.00 154,000.00 33,500.00 134,000.0014 F&I Air & Vacuum Valve 150 PSI Pressure Rating Installation  10 Each 360,000.00 36,000.00 360,000.00 36,000.00 37,000.00 370,000.00 33,500.00 335,000.00 15 F&I Blowoff 400 PSI Pressure Rating Installation  1 Each 22,000.00 22,000.00 40,000.00 40,000.00 30,000.00 30,000.00 17,500.00 17,500.00 16 F&I Blowoff 305 PSI Pressure Rating Installation  4 Each 150,000.00 37,500.00 156,000.00 39,000.00 46,000.00 184,000.00 33,000.00 132,000.0017 F&I Blowoff 235 PSI Pressure Rating Installation  4 Each 144,000.00 36,000.00 33,000.00 132,000.00 38,000.00 152,000.00 30,000.00 120,000.00 18 F&I Blowoff 150 PSI Pressure Rating Installation  5 Each 180,000.00 36,000.00 34,500.00 172,500.00 36,000.00 180,000.00 30,000.00 150,000.0019 F&I Station 280+58 Connection Details Lump Sum 20,000.00 27,000.00 15,000.00 75,000.00 20 F&I Existing Surge Tank Connection Details  Lump Sum 63,000.00 65,500.00 60,000.00 65,000.0021 F&I Avenal Cutoff Road Air Release Box Modification  Lump Sum 6,000.00 6,500.00 5,000.00 35,000.0022 F&I Avenal Cutoff Road 18” Butterfly Valve 500 PSI Pressure Rating Installation  Lump Sum 83,000.00 85,000.00 87,788.00 90,000.0023 F&I Avenal Cutoff Road 4” Blowoff 500 PSI Pressure Rating Installation  Lump Sum 23,000.00 24,000.00 30,000.00 60,000.0024 F&I Surface Water Treatment Plant (SWTP) 18” Flow Meter 500 PSI Installation  Lump Sum 45,500.00 132,000.00 177,160.00 128,000.0025 F&I SWTP 18” Butterfly Valve and 6” Blowoff 500 PSI Pressure Rating Installation  Lump Sum 110,000.00 139,000.00 170,000.00 125,000.0026 F&I Compacted Aggregate Base 10,200 Square Feet 7.00 71,400.00 8.00 81,600.00 7.50 76,500.00 4.00 40,800.00 27 F&I Cathodic Protection System Lump Sum 106,000.00 230,000.00 110,081.00 150,000.00 28 All Risk Insurance Lump Sum 42,650.00 200,000.00 14,000.00 10,166.00 $ $8,821,328.00 $8,948,659.00 $9,889,900.00 8,000,000.00  The above items shall include in their bid amount the cost of all sheeting, sloping Prepared By:
or other method required for worker safety and protection during said installation. * Corrected Amount
919 Skyline Boulevard, Avenal, CA 93204
Consulting Engineers
Hanford, California
Schedule
City of Avenal
18" WATER TRANSMISSION PIPELINE REPLACEMENT PROJECT
Tabulation of Email Bids Opened - 2:00 P.M. May 18, 2022 745 Broadway Street
Clovis, CA.93611 Bakersfield, CA. 93307
May 18, 2022
Brian J. Skaggs R.C.E. 37219
Fresno, CA. 93721

TOTAL FOR SCHEDULE
I hereby certify that this abstract of bids is true and correct Summers Engineering, Inc.

Engineer's Estimate
Floyd Johnson Construction
2301 Herndon Avenue 3100 E. Belle Terrace
Company, Inc. HPS Mechanical Inc. Clark Bros., Inc.
789
3 BEFORE THE CITY COUNCIL OFTHE CITY OF AVENAL
RESOLUTION 2022- ______
WHEREAS, the bids for 18” Water Transmission Pipeline Replacement Project were opened on May 18, 2022, at 2:00 p.m.; and
WHEREAS, City Staff received six (6) bid proposals the project will be from Interstate 5 to Tank 3 site (approximately 3.17 miles of pipeline); and WHEREAS, the lowest responsible bidder was Specialty Construction, Inc. in the amount of $6,419,602.00; and
WHEREAS, this project is scheduled to commence on July 1, 2022 (tentatively) and will be completed within approximately 270 days of the commends date; and WHEREAS, it is in the best interest of the City of Avenal and its citizens that this project be undertaken and completed at this time.

PASSED AND ADOPTED at a regular meeting of the Avenal City Council held on the 26 th day of May 2022 by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________ ATTEST: _________________
Alvaro Preciado, Mayor Maria Ortiz, City Clerk

CITY OF AVENAL CITY OF AVENAL
IN THE MATTER OF:

NOW THEREFORE, BE ITRESOLVED THAT THE CITY COUNCIL:

1. Found the foregoing recitals to be true, correct and incorporated herein;

2. City of Avenal received a grant from the State Water Resource Control Board for funding said Project;

3. The lowest responsible bidder is Specialty Construction, Inc.

4. City Council of the City of Avenal does hereby authorize the City Manager to enter into agreement with Specialty Construction, Inc. not to exceed $6,419,602.00; and

5. Authorize the City Manager and relevant city staff to conduct the terms and conditions of this resolution and take all proper steps necessary and/or convenient and/or incidental thereto.

City Council/Successor Agency/Public Finance AuthorityMay 26, 2022

City Council/Successor Agency/Public Finance Authority
May 26, 2022