Agenda — City Council/Successor Agency/Public Finance Authority, October 23, 2025

CITY OF AVENAL
“Pistachio Capital of the World®”

REGULAR CITY COUNCIL/SUCCESSOR AGENCY/PFA MEETING
OCTOBER 23, 2025; 5:15 P.M.

AVENAL THEATER & EVENT CENTER, 233 E. KINGS ST., AVENAL, CA VIA ZOOM VIDEO/WEB CONFERENCING:

Web Link: bit.ly/AvenalCouncil or use https://us02web.zoom.us/j/87243440488 Or by calling +1 669 900 6833 and use meeting ID 872 4344 0488 to join.

Study Session: None
LAST ORDINANCE: 2025-01 CITY LAST RESOLUTION: 2025-51
(SA) LAST RESOLUTION: 2025-02 PFA LAST RESOLUTION: 2024-03 AGENDA

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE:

2. ROLL CALL: Councilmembers: Ricardo Verdugo, David Reynosa, Pablo Hernandez, Mayor Pro Tem, M.

Leticia Gamez; Mayor, Alvaro Preciado.

CITY CLERK:

Government Code Section 54952.3: Members of the City Council/Successor Agency are entitled to receive a total of $450.00 per month due to their serving on the City Council. They receive no other compensation for serving as members of the Successor Agency.

3. PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPEARANCES:

This time is reserved for members of the audience to address the City Council on items of interest that are both on the Agenda or not on the Agenda, and are within the subject matter jurisdiction of the City Council/Successor Agency. State Law prohibits any member of the Council from commenting or acting on matters not on the agenda. The Council asks that you keep your comments concise and respectful. Criticism, concerns, or support are welcome, provided they are expressed with appropriate courtesy. Each speaker will be allowed three minutes. A timer will notify you when your time is expired. Please begin your comments by stating your name and place of residence.

4. CLOSED SESSION: (City/Successor Agency):

A. Personnel (Government Code §54957(b)).

Consider Public Employee Performance Evaluation for the Position of: City Manager

5. CONSENT CALENDAR:

All items listed under the consent calendar are routine or for approval only and are enacted by one motion: (Action).

A. Consider City of Avenal/Successor Agency’s Approval of Minutes for October 9, 2025, Regular Meeting.

6. MAYOR & COUNCIL MEMBER/ SUCCESSOR AGENCY/ ITEMS FOR CONSIDERATION:

A. None.

7. ACTIVITY REPORTS/SPECIAL PRESENTATIONS & COMMITTEE REPORTS:

A. Activity Reports:

1. Police Department Activity Report: Cecilio Velasco, Chief of Police.

2. Community Development Activity Report: Joshua McDonnell, Contract City Planner, 4Creeks.

3. Economic Development & Grant Writing Report: Emily Engelsgaard, Grants Manager, the CrisCom Company.

8. PUBLIC HEARING(s):

Joint Hearing of the City of Avenal Successor Agency RDA Trust Obligations Fund/Public Finance Authority:

A. None

9. OLD BUSINESS:

A. None.

10. NEW BUSINESS:

A. Consider Adoption of the Updated Avenal Police Department Military Equipment Use Policy, Amendment of the 2022 Ordinance, and Acceptance of Retroactive Annual Reports (AB 481 Compliance): (Discussion/Action).

B. Consider Revised Application Form and Guidelines for Community Fund Requests (Discussion/Action).

October 23, 2025 Pg. 1

11. CORRESPONDENCE/ANNOUNCEMENTS/CLOSING COMMENTS:

Any Council member may request an item be placed on a future agenda, provided that a simple majority also support adding said item. Discussion or action on any item not on the current agenda is strictly prohibited. Closing comments are intended for Council members to report attendance of any special events and pertinent information back to the public.
• Upcoming/Future Agenda Items to Consider.
• Correspondence/Announcements/Information/Closing Comments.

12. ADJOURNMENT:
1) In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office (559) 386-5766. Avenal Theater & Event Center, 233 East Kings Street Avenal, CA 93204. Notification 48 hours prior to the meeting will enable the city to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.02.35.1044 AA Title II].
2) Materials related to an item on this Agenda submitted to the [Council/ Authority] after distribution of the agenda packet are available for public inspection in the [City Clerks] office at 919 Skyline Blvd., Avenal, CA 93204 during normal business hours.

I certify this Agenda of the City of Avenal City Council workshop is to be posted at the following locations: 1) City Council Chambers, Avenal Theater 233 E. Kings St.; 2) City Hall, 919 Skyline Blvd.; 3) Avenal Local, 600 Skyline Blvd.; and 4) T&T Market, 801 Skyline Blvd. Avenal CA 93204 on, October 20, 2025.
__ /s/ Maria Ortiz
Maria Ortiz, City Clerk
October 23, 2025 Pg. 2

CIUDAD DE AVENAL
"Capital mundial® del pistacho"
REUNIÓN ORDINARIA DEL CONCEJO MUNICIPAL/AGENCIA
SUCESORA/PFA 23 DE OCTUBRE DE 2025; 5:15 P.M.

AVENAL THEATER & EVENT CENTER, 233 E. KINGS ST., AVENAL, CA A TRAVÉS DE VIDEOCONFERENCIA / WEB DE ZOOM:

Enlace web: bit.ly/AvenalCouncil o use https://us02web.zoom.us/j/87243440488 O llamando al +1 669 900 6833 y utilizando el ID de reunión 872 4344 0488 para unirse.

Sesión de estudio: Ninguna ÚLTIMA ORDENANZA: 2025-01 ÚLTIMA RESOLUCIÓN DE LA CIUDAD: 2025-51 (SA) ÚLTIMA RESOLUCIÓN: 2025-02 ÚLTIMA RESOLUCIÓN DE PPA: 2024-03 AGENDA

1. LLAMADO AL ORDEN Y JURAMENTO A LA BANDERA:

2. PASE NOMINAL: Concejales: Ricardo Verdugo, David Reynosa, Pablo Hernández, Alcaldesa Interina, M.

Leticia Gámez; Alcalde, Álvaro Preciado.

SECRETARIO MUNICIPAL:

Sección 54952.3 del Código de Gobierno: Los miembros del Concejo Municipal / Agencia Sucesora tienen derecho a recibir un total de $ 450.00 por mes debido a su servicio en el Concejo Municipal. No reciben ninguna otra compensación por servir como miembros de la Agencia Sucesora.

3. COMENTARIOS / ANUNCIOS PÚBLICOS Y APARICIONES NO PROGRAMADAS:

Este tiempo está reservado para que los miembros de la audiencia se dirijan al Concejo Municipal sobre temas de interés que están en la Agenda o no en la Agenda, y están dentro de la jurisdicción temática del Concejo Municipal / Agencia Sucesora. La ley estatal prohíbe a cualquier miembro del Consejo comentar o actuar sobre asuntos que no están en la agenda. El Consejo le pide que mantenga sus comentarios concisos y respetuosos. Las críticas, las preocupaciones o el apoyo son bienvenidos, siempre que se expresen con la cortesía adecuada. A cada orador se le permitirán tres minutos. Un temporizador le notificará cuando su tiempo haya expirado. Comience sus comentarios indicando su nombre y lugar de residencia.

4. SESIÓN CERRADA: (Ciudad/Agencia sucesora):

A. Personal (Código de Gobierno §54957(b)).

Considere la evaluación del desempeño de los empleados públicos para el puesto de: Administrador de la ciudad

5. CALENDARIO DE CONSENTIMIENTO:

Todos los elementos enumerados en el calendario de consentimiento son de rutina o solo para aprobación y se promulgan mediante una moción: (Acción).

A. Considere la aprobación de las actas de la ciudad de Avenal/Agencia sucesora para la reunión ordinaria del 9 de octubre de 2025.

6. ALCALDE Y MIEMBRO DEL CONCEJO / AGENCIA SUCESORA / ARTÍCULOS A CONSIDERAR:

A. Ninguno.

7. INFORMES DE ACTIVIDADES / PRESENTACIONES ESPECIALES E INFORMES DE COMITÉS:

A. Informes de actividad:

1. Informe de actividad del Departamento de Policía: Cecilio Velasco, Jefe de Policía.

2. Informe de actividades de desarrollo comunitario: Joshua McDonnell, planificador urbano por contrato, 4Creeks.

3. Informe de redacción de subvenciones y desarrollo económico: Emily Engelsgaard, Gerente de Subvenciones, The CrisCom Company.

8. AUDIENCIA(s) PÚBLICA(s):

Audiencia conjunta de la Agencia sucesora de la Ciudad de Avenal Fondo de Obligaciones Fiduciarias RDA / Autoridad de Finanzas Públicas:

A. Ninguno

9. ASUNTOS ANTIGUOS:

A. Ninguno.

10. NUEVOS NEGOCIOS:

A. Considere la adopción de la Política actualizada de uso de equipo militar del Departamento de Policía de Avenal, October 23, 2025 Pg. 3 la enmienda de la ordenanza de 2022 y la aceptación de informes anuales retroactivos (cumplimiento de AB 481):
(Discusión/Acción).

B. Considere el formulario de solicitud revisado y las pautas para las solicitudes de fondos comunitarios (discusión/acción).

11. CORRESPONDENCIA / ANUNCIOS / COMENTARIOS FINALES:

Cualquier miembro del Consejo puede solicitar que un tema se incluya en una agenda futura, siempre que una mayoría simple también apoye la adición de dicho tema. Está estrictamente prohibido discutir o actuar sobre cualquier tema que no esté en la agenda actual. Los comentarios finales están destinados a que los miembros del Consejo informen al público sobre la asistencia a cualquier evento especial y la información pertinente. • Temas próximos y futuros de la agenda a considerar.
• Correspondencia/Anuncios/Información/Comentarios finales.

12. APLAZAMIENTO:
1) De conformidad con la Ley de Estadounidenses con Discapacidades, si necesita asistencia especial para participar en esta reunión, comuníquese con la Oficina del Secretario Municipal (559) 386-5766. Teatro y Centro de Eventos Avenal, 233 East Kings Street Avenal, CA 93204. La notificación 48 horas antes de la reunión permitirá a la ciudad hacer arreglos razonables para garantizar la accesibilidad a esta reunión [28 CFR 35.02.35.1044 AA Título II].
2) Los materiales relacionados con un tema de esta agenda presentados al [Concejo / Autoridad] después de la distribución del paquete de la agenda están disponibles para inspección pública en la oficina de [Secretarios Municipales] en 919 Skyline Blvd., Avenal, CA 93204 durante el horario comercial normal.

Certifico que este taller de la Agenda del Concejo Municipal de la Ciudad de Avenal se publicará en los siguientes lugares: 1) Cámaras del Concejo Municipal, Teatro Avenal 233 E. Kings St.; 2) Ayuntamiento, 919 Skyline Blvd.; 3) Avenal Local, 600 Skyline Blvd.; y 4) T&T Market, 801 Skyline Blvd. Avenal CA 93204 el 20 de octubre de 2025. __ /s/ María Ortiz
María Ortiz, Secretaria Municipal
October 23, 2025 Pg. 4

CITY OF AVENAL
“Pistachio Capital of the World®”

REGULAR CITY COUNCIL/SUCCESSOR AGENCY/PFA MEETING
October 9, 2025, 5:15 P.M.

AVENAL THEATER & EVENT CENTER, 233 E. KINGS ST., AVENAL, CA VIA ZOOM VIDEO/WEB CONFERENCING:

Web Link: bit.ly/AvenalCouncil or use https://us02web.zoom.us/j/87243440488 Or by calling +1 669 900 6833 and use meeting ID 872 4344 0488 to join.

MINUTES
CALL TO ORDER & PLEDGE OF ALLEGIANCE: by Mayor Pro Tem Gamez at 5:19pm

ROLL CALL: Councilman Ricardo Verdugo, David Reynosa, Pablo Hernandez, Mayor Pro Tem Gamez, Mayor Alvaro Preciado.

Mayor Preciado and Councilmember Verdugo will be participating remotely, from the Courtyard Marriott Long Beach Downtown: 500 East First St. Long Beach CA 90802, for representing the City at the League of California Cities 2025 Annual Conference and Expo.

Council Member/ Successor Agency Gamez motioned to allow Councilmember Verdugo and Mayor Preciado to participate via Zoom, seconded by Council Member/ Successor Agency Reynosa, and motion carried.

ROLL CALL VOTE:

AYES: Gamez, Reynosa, Hernandez.

NOES: None.

ABSENT: None.

ABSTAIN: Verdugo, Preciado.

ABSENT: None.

STAFF: López, Price, Curiel, Ortiz, Bermudez, Davis, Velasco, Nevarez.

LEGAL COUNSEL: Zishan
CITY CLERK:

Government Code Section 54952.3: The members of the City Council/Successor Agency are entitled to receive a total of $450.00 per month because of being elected to the City Council. They receive no other compensation for sitting as a member of Successor Agency.

PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPEARANCES:

Francisco Lopez, Avenal Resident, introduced himself as “Frank the Tank,” and invited the community to attend the Pistachio Festival and paid tribute to the memory of Harlin Casida. He announced that a memorial will be held for Mr. Casida during the Festival and requested that October 18th be proclaimed “Harlin Casida Day” in his honor.

Public comment is closed at 5:27pm by Mayor Preciado.

October 23, 2025 Pg. 5
CLOSED SESSION: (City/Successor Agency):

A. CONFERENCE WITH LABOR NEGOTIATOR(S) (Government Code § 54957.6).

It is the intent of this governing body to meet in Closed Session to review its position and to instruct its designated representatives: Designated representatives- APOA; Bargaining Units 1, 2, 3 & 5 B. PERSONNEL (Government Code § 54957(b)). It is the intention of this governing body to meet in closed-session to: Hear complaints or charges against a public employee.

C. EXISTING LITIGATION (Government Code § 54956.9(d)(1)). Parties, case/claim no: Jesus A. Mendez, v. City of Avenal (Kings County Superior Court, Case No. 24CU0108) Council Member/ Successor Agency Preciado motioned to table closed session and called for a Special Meeting pending future date, seconded by Council Member/ Successor Agency Gamez and motion carried.

ROLL CALL VOTE:

AYES: Preciado, Gamez, Verdugo, Reynosa, Hernandez.

NOES: None.

ABSENT: None.

ABSTAIN: None.

CONSENT CALENDAR:

All items listed under the consent calendar are routine or for approval only and are enacted by one motion:
(Action).

A. Consider City of Avenal/Successor Agency’s Approval of Minutes for September 25, 2025, Regular Meeting & September 30, 2025 Special Meeting.

Council Member/ Successor Agency Reynosa motioned to approve Consent Calendar, seconded by Council Member/ Successor Agency Gamez, and motion carried.

ROLL CALL VOTE:

AYES: Reynosa, Gamez, Verdugo, Preciado Hernandez.

NOES: None.

ABSENT: None.

ABSTAIN: None.

MAYOR & COUNCIL MEMBER/ SUCCESSOR AGENCY/ ITEMS FOR CONSIDERATION:

A. None.

ACTIVITY REPORTS/SPECIAL PRESENTATIONS & COMMITTEE REPORTS:

A. Activity Reports:

1. Public Works/Code Enforcement/Animal Control Departments Activity Report: Scott Davis, Public Works Director.

Scott Davis presented his report as submitted. Mayor Preciado announced he will be meeting with Caltrans on Monday, October 13th, to discuss several community projects. Councilmember Verdugo inquired whether Lemoore Animal Control provides notice prior to bringing over dogs, to which Scott responded that a 48-hour notice is given. a. City Engineer’s Activity Report: Javier Andrade –A&M Consulting Engineers Javier Andrade presented his report as submitted. Councilmember Reynosa inquired about the completion timeline for the Community Center. Javier responded that the facility is expected to be completed before the end of the year; however, PG&E will not power the electrical panel until late January or February 2026.

2. IT Department Activity Report: Humberto Bermudez, IT Director.

Humberto Bermudez presented his report as submitted. Mayor Pro Tem Gamez inquired about the CAT6 wiring, and Humberto provided clarification on its definition and noted a slight increase in cost.

October 23, 2025 Pg. 6

3. Recreation Department Activity Report: Anna Lara, Community Activities Senior Leader.

Anna Lara presented her report as submitted. Councilmember Verdugo inquired about the Avenal State Prison family event, and Anna clarified that it is a separate event scheduled for October 22nd. Mayor Preciado added that the Consulate has reported a decrease in attendance at recent events and expressed his hope that the City can continue collaborating to ensure these services remain available to Avenal residents.

4. Avenal Fire Department Development Update & Report: Ruben Veliz, Fire Consultant (Information).

Ruben Veliz presented his report as submitted. Mayor Pro Tem Gamez inquired about future staffing plans. Ruben recommended hiring an Assistant Chief rather than a Battalion Chief and implementing a Paid Call Firefighter (PCF) program as soon as possible. City Clerk Angie asked for clarification on what a PCF is, and Ruben explained it stands for Paid Call Firefighter. Mayor Pro Tem Gamez also inquired about compensation for volunteer firefighters. Ruben stated that volunteer firefighters will not be accepted and that full-time firefighter salaries range between $45,000 and $55,000 per year.

Councilmember Verdugo expressed that a clear process should be established before making any purchases and emphasized that the City Manager should not make purchases without prior City Council approval. He also stated that an action plan should have been presented beforehand. City Manager Antony López responded that Council has been informed about this project, while noting that some matters cannot be disclosed due to closed session confidentiality. He stated he will provide a more detailed breakdown of the ongoing project. Ruben also shared updates on efforts to secure new dispatch services.

PUBLIC HEARING(s):

Joint Hearing of the City of Avenal Successor Agency RDA Trust Obligations Fund/Public Finance Authority:

A. None
OLD BUSINESS:

A. None.

NEW BUSINESS:

A. Consider Ratification of the Urgent Purchase of a 2025 Ford Police Interceptor Utility and Authorization for Vehicle Upfitting (Discussion/Action).

Chief Velasco presented report as submitted.

Mayor Preciado inquired on when the new vehicle would be up and running. Chief responded that in the next 3-4 weeks after upfitting. Preciado also asked if the vehicle would be used daily. Velasco responded that it will be used for DUI checkpoints which should be twice during the grant period and the vehicle will be assigned to an officer with certain DUI training. Velasco also clarified that he has been searching for dispatch services as there has been an upgrade in their case management system and there is no ill intent for looking for other services and has nothing to do with Fire Contract matter. He also stated that there was a conversation of having a contingency plan to move to another agency for dispatch services after Kings County stated in a board of supervisors meeting that there might be a possibility that they will not dispatch for Avenal Police Department in the future.

Council Member/ Successor Agency Gamez motioned to approve Resolution 2025-51 seconded by Council Member/ Successor Agency Reynosa, and motion carried.

ROLL CALL VOTE:

AYES: Gamez, Reynosa, Verdugo, Preciado, Hernandez.

NOES: None.

ABSENT: None.

ABSTAIN: None.

RESOLUTION 2025-51: RATIFICATION OF URGENT PURCHASE OF A 2025 FORD POLICE INTERCEPTOR UTILITY AND AUTHORIZATION FOR VEHICLE UPLIFTING.

CORRESPONDENCE/ANNOUNCEMENTS/CLOSING COMMENTS:

October 23, 2025 Pg. 7
Any Council member may request an item be placed on a future agenda, provided that a simple majority also support adding said item.

Discussion or action on any item not on the current agenda is strictly prohibited. Closing comments are intended for Council members to report attendance of any special events and pertinent information back to the public. • Upcoming/Future Agenda Items to Consider.
• Correspondence/Announcements/Information/Closing Comments.

City Manager Antony López invited the community to attend the Pistachio Festival on October 17–18 and announced that City offices will be closed the following Monday in observance of Indigenous Peoples’ Day/Columbus Day. Councilmember Reynosa also invited the community to the Pistachio Festival. Mayor Pro Tem Gamez shared personal memories of Harlin Casida, noting his mentorship, his support of the Girl Scouts program, and his role in planting a willow tree and placing a monument honoring a fallen soldier. Mayor Preciado expressed that Harlin Casida will be forever remembered and encouraged the community to work together toward shared goals. He stated that he does not endorse any recall efforts against any Councilmember and recommended hosting additional town halls to increase community engagement in City projects. He also agreed with Councilmember Verdugo on the importance of providing more detailed reports moving forward. Councilmember Verdugo agreed with dedicating the Pistachio Festival in memory of Harlin Casida and invited the community to attend the homecoming football game.

ADJOURNMENT:

City Council meeting adjourned at 7:26pm.
__ /s/ Karla Curiel
Karla Curiel, Deputy City Clerk
October 23, 2025 Pg. 8

AVENAL POLICE DEPARTMENT
Cecilio Velasco, Chief of Police
317 E. Alpine St, Avenal, CA 93204
Bus. 559-386-4444 Fax 559-386-4447
Chief’s Monthly Report
October 23, 2025
Organizational Priorities
I. Leadership Stability
• Commander Rij continues to lead in an exemplary fashion and demonstrates consistent improvement in his administrative management. He continues to oversee the Field Training Officer (FTO) program while also managing the department’s vehicle fleet. This month, he coordinated closely with the City Yard to bring the used patrol vehicles acquired from Fresno up to mechanical standards and has been obtaining quotes for updated outfitting to prepare them for patrol deployment.
• He has also successfully facilitated the delivery of a new Ford patrol unit and is working to ensure the full upfitting and installation of all necessary emergency equipment. In addition, he continues to coordinate the procurement of radio equipment for all vehicles and the technical components required to support a future transition to a new dispatch provider and upgraded case management/CAD system.
• Corporal Darryll Van Deursen and Sergeants Miguel Gracida and Jose Gonzalez continue to lead with integrity, professionalism, and community trust while serving as Field Training Officers. Their leadership ensures consistency and accountability among our newer staff and contributes to strong morale and professionalism within the ranks. • Records Bureau Supervisor/Administrative Assistant to the Chief of Police, Guadalupe Celis, remains an invaluable asset in managing department budgets and handling critical administrative and operational functions that keep the Chief’s Office efficient and responsive.

II. Recruit and Retain the Best
• The department welcomed Officer Adrian Medina, who brings prior law enforcement experience and has integrated seamlessly into the team. Officer Medina, along with trainee Officer Paul Navarro, continues to progress exceptionally well through the Field Training Program.
• We also have several candidates in the background process, including lateral applicants, and are optimistic about strengthening our staffing levels further. • Detective Matthew Ramos completed the ICI Core Investigators Course, a two-week intensive program that provides foundational training in modern investigative techniques, October 23, 2025 Pg. 9

case management, and legal procedures. The course enhances a detective’s ability to conduct comprehensive investigations while adhering to best practices in evidence handling, documentation, and interview techniques. This training not only benefits the detective personally but also strengthens the department’s investigative capacity and the City’s overall approach to complex criminal cases.

III. International Model of Community Trust
• Community outreach continues to be a priority as we strengthen public trust and engagement. The department successfully completed the first quarter of the CHP DUI Grant, transitioning into the second quarter with a focus on community education, outreach, and proactive enforcement through saturation patrols and a DUI checkpoint scheduled for the coming weeks.
• We successfully launched the Avenal Police Explorer Program, recruiting six local youth in their mid to late teens. They have begun introductory training and are currently being fitted for uniforms and equipment. Once fully outfitted, they will be introduced to City Council. Explorer Advisors are meeting with them this week to prepare for their first community appearance.
• This month, the department participated in National Night Out, which was a tremendous success, and staffed an informational booth at the Avenal Pistachio Festival. These events continue to showcase our officers’ commitment to serving our community and building meaningful relationships with residents, youth, and local organizations.

IV. Among the Safest Cities in America
• Part I crimes remain on a historical downward trend, reflecting continued proactive policing and the department’s commitment to prevention and visibility. • The Flock Safety Camera System installation is now approximately 50% complete, with visible progress toward full deployment. These systems have already proven instrumental in solving and deterring crimes, as well as assisting regional partners in investigations. • The department is also in the final stages of procuring a new case management system, which will replace legacy systems with a modern, more integrated platform designed to improve efficiency and streamline reporting.
• Additionally, the revamped Investigations Bureau is near completion. The space is being furnished and equipped with new technology to ensure detectives have access to the latest tools and resources necessary for conducting detailed, thorough, and timely investigations.

V. Embrace Wellness Among Our Employees
• The department continues to prioritize employee wellness, open communication, and engagement. Regular check-ins, discussions, and team interactions remain a key focus, October 23, 2025 Pg. 10

ensuring that staff feel supported and valued. Leadership continues to promote a workplace culture rooted in professionalism, compassion, and mutual respect. • We emphasize the importance of balance and mental wellness, encouraging time for family, rest, and healthy outlets. Staff participation in community events, such as National Night Out and the Pistachio Festival, provides opportunities for positive engagement and morale building outside of normal duty operations.
• The department remains committed to fostering an environment where growth, teamwork, and overall wellness are central to both individual and organizational success.

Data for 2025
Month Calls for Service Officer Initiated Activity Citations Traffic Collisions Arrests January 763 397 12 3 20
February 710 390 8 2 24
March 770 389 8 5 32
April 723 369 16 6 26
May 873 456 13 4 28
June 722 336 31 2 20
July 848 472 27 6 28
August 903 515 26 5 26
September 760 438 14 5 29
October 472 265 19 3 13
November 0 0 0 0 0
December 0 0 0 0 0
October 23, 2025 Pg. 11
Date: October 23rd , 2025
To: The Honorable Avenal City Council
From: Joshua McDonnell, City Planning Consultant
RE: Planning Activities
The following is brief summary of planning and zoning work conducted by our firm for the City of Avenal over the past month:

General:
• Respond to miscellaneous public and staff inquiries, planning and zoning issues, processing of OpenGov Tasks.
• Completed and reviewed several OpenGov tasks, such as Certificates of Occupancy permit applications, business licenses, building permits, and Home Occupation Permits. • Responded to and reviewed any inquiries for proposed projects by the public.

Current Planning:
• Fresno and Kings County Boundary Change/Avenal Annexation o Continue to coordinate and discuss with applicable staff.

Long Range Planning:
• Coordinated with Kings County on the Multi-Jurisdictional Housing Element • Review of Housing Element
October 23, 2025 Pg. 12
The CrisCom Company –
City of Avenal Update
October, 2025
State Update – California Legislative Session
Last week, our team traveled to Sacramento to meet with state elected representatives in preparation for next year’s budget cycle. These productive meetings helped position Avenal’s key priorities early in the process and laid a strong foundation ahead of the next phase of the two-year legislative session, which resumes in January 2026. That’s when new budget proposals and policy discussions will officially begin.

Federal Update
Our $4 million federal funding request for the Avenal Water Storage Tank Project remains active and under consideration. We continue close coordination with Congressman Valadao’s office, and there have been no indications of removal from the FY 2026 federal budget process at this time.

Meanwhile, the federal government shutdown has now entered its 23rd day.

Congressional negotiations remain at an impasse, with disagreements over short-term funding and health care provisions continuing to stall progress. Approximately 750,000 federal employees are furloughed, while essential services remain operational but unpaid.

Despite several attempts, a temporary funding bill has not been passed, and discussions remain stalled.

Sacramento Snapshot
We currently distribute a bi-weekly Sacramento Snapshot that includes updates on key state legislation and developments in Sacramento. Antony is already receiving this update. If any City Council members would like to be added to the distribution list, please let us know — we’d be happy to include you.

Economic Development Update
Retail & Franchise Development
We are finalizing the Franchise Opportunity Flyer, designed to market Avenal’s potential to national franchise corporations and local entrepreneurs alike. This tool highlights the City’s growing consumer base, regional market reach, and strong commitment to small business development. Once launched, the flyer will be a key asset for outreach and promotion.

Industrial & Logistics Outreach
Outreach continues to logistics developers and warehouse operators assessing Central Valley expansion opportunities. Avenal’s location, strategically near Highways 269 (Skyline), 33, 198, and Interstate 5, makes it an attractive and cost-effective site for logistics and distribution hubs.

Available Sites & Property Promotion
In support of our business attraction efforts, the team has been actively identifying and promoting available lots within the City to prospective vendors and investors. By spotlighting these development-ready sites, we are ensuring that partners know Avenal is open for business and ready to support new investment opportunities.

Building Momentum for Investment
These initiatives, such as retail attraction, franchise development, and industrial outreach, are part of a coordinated economic development strategy to attract business investment, generate jobs, and solidify Avenal’s position as a regional growth center.

Grant Writing Update
The CrisCom team remains active in tracking funding opportunities, collaborating with City departments, and preparing necessary documentation for grant submissions.

Upcoming Submission:
• Beverage Container Recycling City/County Payment Program Deadline: November 18, 2025
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
AGENDA ITEM NO. – A
TO: The Honorable Mayor and City Council
FROM: Antony V. López, City Manager, by
Cecilio Velasco, Chief of Police
DATE: October 23, 2025
RE: Consider Adoption of the Updated Avenal Police Department Military Equipment Use Policy, Amendment of the 2022 Ordinance, and Acceptance of Retroactive Annual Reports (AB 481 Compliance)
INFORMATION:

The Avenal Police Department respectfully requests that the City Council adopt the attached updated Military Equipment Use Policy (Policy 706), approve the accompanying Military Equipment Inventory List, and formally accept and file retroactive annual reports for 2022, 2023, 2024, and the current 2025 report (through September) as required by California Government Code §§7070–7072 (AB 481).

Assembly Bill 481 (AB 481) was enacted in 2021 to ensure transparency, accountability, and public involvement regarding law enforcement agencies’ acquisition and use of military equipment. The law requires governing-body approval, by ordinance, prior to the use or acquisition of qualifying equipment, and mandates annual public reporting and a community engagement meeting.

The Avenal Police Department adopted a Military Equipment Use Policy in 2022 under Ordinance No. 2022-03, which remains valid. However, the Department did not complete the required annual reports or hold the mandated community engagement meetings in 2022, 2023, or 2024. The responsibility for preparing these reports was previously assigned to Captains who are no longer with the Department, and as a result, the reports were never finalized or submitted. This created additional challenges when I was appointed as Chief of Police; however, upon learning of these lapses, I recognized the importance of bringing the City into compliance and took corrective action.

Those corrective actions included rebuilding administrative capacity, training staff, developing an accurate equipment inventory, preparing retroactive annual reports for 2022 through 2024, completing the current 2025 report (through September), and updating the Military Equipment Use Policy to reflect current oversight and accountability processes.

The updated Military Equipment Use Policy (Policy 706) replaces Policy 709 and includes refined language and the addition of a designated staff member responsible for coordinating compliance, reporting, and oversight. In conjunction with the updated policy, I have also prepared an amended ordinance for Council consideration that will supersede the original 2022 ordinance to reflect these administrative updates.

October 23, 2025 Pg. 13
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
AGENDA ITEM NO. – A
The updated policy and ordinance were published on the Department’s website on September 15, 2025, satisfying the required 30-day public notice period prior to Council consideration.

The Avenal Police Department’s qualifying equipment includes Unmanned Aerial Systems (UAS), Rifles (5.56mm/.223 caliber), Less-Lethal Shotguns (12-gauge beanbag), Chemical Agents (Flashbangs), and Mobile Command and DUI Trailers. Between 2022 and 2025, the Department’s use of military equipment has been limited primarily to UAS deployments for training, documentation, and community engagement. Patrol rifles were issued to officers during this period but have not been discharged or used in any officer-involved incidents. All other qualifying equipment has been maintained for readiness and training purposes only.

Following adoption, the Department will schedule and conduct the required public community engagement meeting within 30 days to present the policy and reports, answer questions, and promote public participation. Adoption of this updated policy, amendment of the ordinance, and acceptance of the annual reports will bring the City into full compliance with AB 481 and demonstrate the City’s continued commitment to transparency and accountability.

RECOMMENDATION:

Staff recommends that the City Council adopt the attached Resolution:

1. Approving the updated Avenal Police Department Military Equipment Use Policy (Policy 706) and the Inventory Attachment.

2. Accepting and filing the Retroactive Annual Reports for 2022, 2023, and 2024, and the Current Annual Report for 2025 (through September).

3. Introduce by title only, and waive the first reading of the updated ordinance adopting the Military Equipment Use Policy (Policy 706) pursuant to Government Code §7071, and add the proposed ordinance to the next regular City Council meeting agenda for a second reading (or waiver thereof) and enactment.

4. Authorizing the Chief of Police to publish all reports and policy materials on the Department website, conduct the required community engagement meeting within 30 days of adoption, and submit future annual reports as required under AB 481.

FISCAL IMPACT:

There is no fiscal impact associated with the adoption of this updated policy, ordinance amendment, or acceptance of the reports. All listed equipment has been acquired and maintained within the existing Avenal Police Department FY 25/26 Budget.

ATTACHMENTS:

1. Resolution No. 2025-__

2. Updated Military Equipment Use Policy (Policy 706)

3. Updated Military Equipment Ordinance (Amending Ordinance No. 2022-03) October 23, 2025 Pg. 14
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
AGENDA ITEM NO. – A

4. Military Equipment Inventory List

5. Annual Military Equipment Reports (2022, 2023, 2024, 2025) October 23, 2025 Pg. 15

Page 1 of 3 ends

BEFORE THE CITY COUNCIL OF THE

CITY OF AVENAL
IN THE MATTER OF:

Adoption of the Updated Avenal Police
Department Military Equipment Use Policy,
Introduction and Waiver of First Reading of
Amended Ordinance, and Acceptance of
Retroactive and Current Annual Reports (AB
481 Compliance)
RESOLUTION 2025-__
WHEREAS, Assembly Bill 481 (AB 481) requires law enforcement agencies to obtain governing-body approval, by ordinance, prior to acquiring or using military equipment and to provide annual reports pursuant to Government Code §§7070–7072; and
WHEREAS, the Avenal Police Department adopted an AB 481-compliant Military Equipment Use Policy in 2022 under Ordinance No. 2022-03; however, the required annual reports and public community engagement meetings were not completed for 2022, 2023, or 2024; and
WHEREAS, during that period, the Department experienced limited administrative capacity and lacked trained staff to complete AB 481 filings, though use of military equipment was minimal and limited primarily to UAS training and documentation; and
WHEREAS, the responsibility for preparing the required reports in 2022, 2023, 2024 had been assigned to Captains who are no longer with the Department, which contributed to the lapse in compliance; and
WHEREAS, upon the appointment of a new Chief of Police, the Department implemented administrative and policy reforms, republished the policy on September 15, 2025, and prepared retroactive reports to ensure full compliance and transparency; and WHEREAS, the updated Military Equipment Use Policy (Policy 706) shall replace the previous Policy 709 and includes additional clarifying language as well as the designation of a responsible staff member to oversee compliance, reporting, and coordination with City administration; and
WHEREAS, it in the best interest of the City of Avenal to adopt the updated Military Equipment Use Policy, approve the amended ordinance superseding the 2022 October 23, 2025 Pg. 16

Page 2 of 3 ends

version, retroactively accept and approve reports for 2022, 2023, and 2024, and acknowledge and approve the current 2025 report through September 30, 2025; and WHEREAS, the City Council desires that the Avenal Police Department (APD) will hold the required public community engagement meeting within 30 days after submission and public release of the annual military equipment reports, in the spirit of transparency and accountability, at which the general public may discuss and ask questions regarding the annual military equipment report and the APD’s funding, acquisition or use of military equipment.

UPON MOTION OF COUNCIL MEMBER , SECONDED BY

COUNCIL MEMBER , THE FOLLOWING WAS PASSED, APPROVED,

AND ADOPTED BY THE CITY COUNCIL AT AN OFFICIAL MEETING HELD ON October 23, 2025, BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
,
AVENAL
MARIA ORTIZ, City Clerk

CITY OF AVENAL
* * * * * * * * * * * * * * * * * *
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL:

1. Found the foregoing recitals to be true and correct;

2. Approved and adopted the updated Avenal Police Department Military Equipment Use Policy (Policy 706) and accompanying Inventory List;

3. Introduced by title only, and waived the first reading of the ordinance adopting the updated Military Equipment Use Policy (Policy 706) pursuant to Government Code §7071;

4. Ordered that the proposed Ordinance be added to the agenda for the next regular City Council meeting, for a second reading or waiver thereof, and consideration for enactment;
October 23, 2025 Pg. 17

Page 3 of 3 ends

5. Accepted and filed the Military Equipment Annual Reports for Calendar Years 2022, 2023, 2024, and 2025 (through September);

6. Authorized and directed the Chief of Police to cause to be conducted the required community engagement meeting within 30 days after submission and public release of the aforementioned Military Equipment Annual Reports, and ensure said annual reports are published and submitted in accordance with Government Code §§7070–7072;

7. Found that adoption of this resolution brings the City of Avenal into full compliance with AB 481; and

8. Authorized the Chief of Police, City Manager, City Clerk and relevant City staff to carry out the terms and conditions of this resolution and to take all steps reasonably necessary, proper and/or convenient and/or incidental thereto. * * * * * * * * * * * * * * * * * *
October 23, 2025 Pg. 18
1 ORDINANCE NO. 2025-__

AN ORDINANCE OF THE CITY OF AVENAL AMENDING
AND RESTATING ORDINANCE NO. 2022-03, ENACTING AN

UPDATED MILITARY EQUIPMENT USE POLICY FOR THE
AVENAL POLICE DEPARTMENT.

THE CITY COUNCIL OF THE CITY OF AVENAL DOES ORDAIN
AS FOLLOWS:

Section 1. PURPOSE. California Assembly Bill No. 481 (“AB-481”) requires local law enforcement agencies to obtain approval from their local governing body of a military equipment use policy, as specified, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment. This ordinance is intended to satisfy the requirements of AB-481 with regard to the Avenal Police Department (“APD”) and to update the previously approved Military Equipment Use Policy to reflect current equipment inventory, reporting, and administrative procedures.

Section 2. FINDINGS. The City Council (“Council”) of the City of Avenal (“City”) hereby finds and declares all of the following:
(a) The military equipment which is the subject of this ordinance is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety;
(b) The military equipment use policy approved by this ordinance will safeguard the public’s welfare, safety, civil rights, and civil liberties;
(c) The purchasing or retention of the equipment specified as to be acquired or maintained, if any, is reasonably cost effective compared to available alternatives which can achieve the same objective of officer and civilian safety;
(d) The APD’s prior military equipment use complied with all applicable use policies in effect at the time, if any, and to any extent that prior uses did not strictly comply with applicable policy, corrective action has been taken to remedy non-conforming uses and ensure future compliance; and
(e) The military equipment use policy approved by this ordinance was available on the APD’s internet website for at least thirty (30) days prior to the date this ordinance was considered and approved.

October 23, 2025 Pg. 19
2 Section 3. ADOPTION OF POLICY. The provisions, terms, and requirements of APD Policy 706, titled Military Equipment Use, attached hereto as ATTACHMENT A, are hereby incorporated into this ordinance as if fully set forth verbatim and are hereby approved by the Council as the APD’s current Military Equipment Use Policy. This ordinance supersedes the previous adoption of Policy 709 enacted under Ordinance No. 2022-03. The ordinance shall be reviewed at least once each calendar year at a regular meeting and voted on whether to renew the ordinance.

Section 4. NO LIABILITY. The provisions of this ordinance shall not in any way be construed as imposing any duty of care, liability, or responsibility for damage to person or property upon the City of Avenal, or any official, employee, or agent thereof.

Section 5. PENDING ACTIONS. Nothing in this ordinance or in the codes hereby adopted shall be construed to affect any suit or proceeding pending or impending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing, under any act or ordinance or code repealed by this ordinance, nor shall any just or legal right or remedy of any character be lost, impaired, or affected by this ordinance.

Section 6. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases of this ordinance, or its application to any other person or circumstance. The City Council of the City of Avenal hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases hereof be declared invalid or unenforceable.

Section 7. CONSTRUCTION. The City Council intends this ordinance to supplement, not to duplicate or contradict, applicable state and federal law, and this ordinance shall be construed in light of that intent. To the extent the provisions of the Avenal Municipal Code as amended by this ordinance are substantially the same as provisions in the Avenal Municipal Code existing prior to the effectiveness of this ordinance, then those amended provisions shall be construed as continuations of the earlier provisions and not as new enactments.

October 23, 2025 Pg. 20
3 Section 8. EFFECTIVE DATE; AND PUBLICATION. The foregoing ordinance shall take effect thirty (30) days from the date of the passage hereof. Prior to the expiration of fifteen (15) days from the passage hereof, a certified copy of this full ordinance shall be posted in the office of the City Clerk pursuant to Government Code Section 36933(a) and in three public locations within the City of Avenal, State of California, together with the names of the Council Members voting for and against the same.

THE FOREGOING ORDINANCE was passed, enacted, and adopted by the City Council of the City of Avenal, State of California, on this 23rd day of October, 2025, at a regular meeting of said Council duly and regularly convened on said day by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________
ALVARO PRECIADO, Mayor

CITY OF AVENAL
ATTEST: _____________________________
MARIA A. ORTIZ, City Clerk

CITY OF AVENAL
October 23, 2025 Pg. 21

AVENAL POLICE DEPARTMENT
Cecilio Velasco, Chief of Police
317 E. Alpine St, Avenal, CA 93204
Bus. 559-386-4444 Fax 559-386-4447

AVENAL POLICE DEPARTMENT

MILITARY EQUIPMENT ANNUAL REPORTS
2022 – 2025 (Retroactive and Current)
Prepared pursuant to California Government Code
§§7070–7072 (AB 481)
CALENDAR YEAR 2022
Equipment Inventory
• Unmanned Aerial System (UAS): DJI Mavic 2 Enterprise
• Other Qualifying Equipment: Rifles (5.56mm/.223 caliber), Less-Lethal Shotguns, Chemical Agents (Flashbangs), Mobile Command and DUI Trailers.

Summary of Use
• Drone Deployments: 21 flights.
o All flights used for training, familiarization, crime scene documentation, and public relations.
o No deployments for use-of-force or tactical operations. • Rifles: Five rifles issued to officers; none discharged or used in any officer-involved incidents.
• Less-Lethal Shotguns: Maintained; no deployments.
• Chemical Agents: Not deployed.
• Mobile Command and DUI Trailers: Used for DUI operations and outreach events.

Complaints or Concerns
None received.

Internal Audits and Violations
No policy violations or adverse findings.

October 23, 2025 Pg. 22
Fiscal Impact
Minimal; approximately $1,000 for drone battery replacement and maintenance.

Future Acquisition
No additional equipment planned.

CALENDAR YEAR 2023
Equipment Inventory
Same as 2022.

Summary of Use
• Drone Deployments: 11 flights.
o Primarily for documentation, training, and community engagement. • Rifles: Five rifles issued; none discharged.
• Less-Lethal Shotguns: Maintained; no deployments.
• Chemical Agents: Not deployed.
• Mobile Command and DUI Trailers: Used for DUI operations and outreach events.

Complaints or Concerns
None received.

Internal Audits and Violations
No violations identified.

Fiscal Impact
Approximately $1,200 for UAS maintenance and operator training.

Future Acquisition
Planned purchase of upgraded UAS (DJI Matrice 30T) in 2024.

CALENDAR YEAR 2024
October 23, 2025 Pg. 23
Equipment Inventory
• UAS: DJI Mavic 2 Enterprise and DJI Matrice 30T (acquired February 29, 2024). • Other Qualifying Equipment: Rifles, Less-Lethal Shotguns, Chemical Agents, Mobile Command and DUI Trailers.

Summary of Use
• Drone Deployments: 39 flights (combined total).
o Used for training, search warrants (perimeter overwatch), crime scene documentation, and community events.
• Rifles: Five rifles issued to officers; none discharged. • Less-Lethal Shotguns: Maintained; no deployments.
• Chemical Agents: Not deployed.
• Mobile Command and DUI Trailers: Used for major community events.

Complaints or Concerns
None received.

Internal Audits and Violations
No violations found.

Fiscal Impact
• UAS purchase: $16,000.
• Maintenance and training: $2,000.

Future Acquisition
None planned.

CALENDAR YEAR 2025 (January – September)
Equipment Inventory
Same as 2024.

Summary of Use
• Drone Deployments: 22 flights (as of September 30, 2025).

October 23, 2025 Pg. 24
o Used for training, search warrants, crime scene documentation, and community events.
• Rifles: Five rifles issued; none discharged.
• Less-Lethal Shotguns: Maintained; no deployments.
• Chemical Agents: Not deployed.
• Mobile Command and DUI Trailers: Used for community events.

Complaints or Concerns
None received.

Internal Audits and Violations
No violations identified.

Fiscal Impact
Approximately $1,200 for UAS maintenance and operator training.

Future Acquisition
No additional military equipment acquisitions planned for 2025.

Respectfully Submitted,
Cecilio Velasco
Chief of Police
Avenal Police Department
October 23, 2025 Pg. 25
Policy
706
Avenal Police Department
Avenal PD Policy Manual
Military Equipment
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).

California Government Code § 7070(c) provides a list of equipment types that are considered to be “military equipment” for purposes of this policy requirement, and this Military Equipment Use Policy includes information for any such equipment types that are possessed by the Avenal Police Department, or reasonably likely to be deployed in the City of Avenal by its law enforcement partners.
706.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department.

Military equipment – California Government Code § 7070(c) defines Military Equipment as any of the following:

1. Unmanned, remotely piloted, powered aerial or ground vehicles.

2. Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.

However, police versions of standard consumer vehicles are specifically excluded from this subdivision.

3. High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.

4. Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.

5. Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.

6. Weaponized aircraft, vessels, or vehicles of any kind.

7. Battering rams, slugs, and breaching apparatuses that are explosive in nature.

However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.

8. Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.

9. Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision.

10. Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the October 23, exception of standard issue service weapons and ammunition of less than .50 caliber 2025 Pg. 26 that are issued to officers, agents, or employees of a law enforcement agency or a state agency.

11. Any firearm or firearm accessory that is designed to launch explosive projectiles.

12. "Flashbang" grenades and explosive breaching tools, "tear gas," and "pepper balls," excluding standard, service-issued handheld pepper spray.

13. Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD).

14. The following projectile launch platforms and their associated munitions: 40mm projectile launchers, "bean bag," rubber bullet, and specialty impact munition (SIM) weapons.

15. Any other equipment as determined by a governing body or a state agency to require additional oversight.

16. Notwithstanding paragraphs (1) through (15), "Military Equipment" does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.

Military Equipment Policy – A Military Equipment Use Policy is a publicly released written document that includes, at a minimum, all of the following:

1. A description of each type of Military Equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the Military Equipment.

2. The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of Military Equipment.

3. The fiscal impact of each type of Military Equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.

4. The legal and procedural rules that govern each authorized use.

5. The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of Military Equipment to ensure the full protection of the public's welfare, safety, civil rights, and civil liberties and full adherence to the Military Equipment use policy.

6. The mechanisms to ensure compliance with the Military Equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.

7. For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of Military Equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.

October 23, 2025 Pg. 27
Avenal Police Department
Avenal PD Policy Manual
Military Equipment
706.2 POLICY
It is the policy of the Avenal Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment, and with the provisions of Government Code § 7072 with respect to the annual military equipment report. 706.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police shall designate a member of this department to act as the Military Equipment Coordinator. The responsibilities of the Military Equipment Coordinator include but are not limited to:

1. Acting as liaison to the governing body for matters related to the requirements of this policy.

2. Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.

3. Conducting an inventory of all military equipment at least annually.

4. Collaborating with any allied agency that may use military equipment within the jurisdiction of Avenal Police Department (Government Code § 7071), including tracking those agencies compliance with AB 481.

5. Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
a. Publicizing the details of the meeting.
b. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.

6. Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).

7. Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
706.4 MILITARY EQUIPMENT INVENTORY
Pursuant to Government Code section 7070(d), the attached inventory list provides a description of each type of military equipment, the quantity, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment. This section will include the purposes and authorized uses, the fiscal impact, the legal and procedural rules that govern the use, and the training required, for each type of military equipment.

The City’s military equipment inventory is included as an attachment at the end of this document or you can follow a link here: Click here for the attachment Refer to the Kings County Sherriff’s Office website for a list of qualifying equipment not listed in this policy that is not owned or regularly used by the Avenal Police Department, but which is known to be owned and/or utilized by the Kings County Sherriff’s Office, including their SWAT Team. While the equipment listed is not purchased, owned, or maintained by the Avenal Police Department, it could be used within the jurisdiction of the City of Avenal should the Kings County Sheriff’s Office be deployed, and thus the City is referencing that policy here. It is important to note that the K October 23, 2025ings County SWAT Team is generally only deployed in extreme circumstances Pg. 28 such as active shooter incidents, hostage situations, and the execution of high-risk search and arrest warrants. The equipment the Kings County Sherriff’s Office possesses is rarely deployed but may prove essential to emergency operations when needed. 706.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):

1. Requesting military equipment made available pursuant to 10 USC § 2576a.

2. Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.

3. Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.

4. Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department.

5. Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.

6. Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.

7. Acquiring military equipment through any means not provided above. 706.6 COLLABORATION WITH OTHER JURISDICTIONS
Law enforcement agencies collaborating with the Avenal Policy Department shall adhere to their agencies military equipment policies for the use of any of their military equipment. 706.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072) that includes the following:

October 23, 2025 Pg. 29
Avenal Police Department
Avenal PD Policy Manual
Military Equipment

1. A summary of how the military equipment was used and the purpose of its use.

2. A summary of any complaints or concerns received concerning the military equipment.

3. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.

4. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.

5. The quantity possessed for each type of military equipment.

If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

The Chief of Police or the authorized designee shall also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory.

The Avenal City Council will use the Annual Military Equipment Report as a mechanism to ensure the Avenal Police Department’s compliance with this Military Equipment Use Policy, and to help it determine whether to approve, revise, or revoke components of the Military Equipment Use Policy for the subsequent year.
706.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the Military Equipment annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment. 706.9 PUBLIC INVOLVEMENT
Pursuant to California Government Code §7070(d)(7), members of the public may register complaints or concerns or submit questions about the use of each specific type of Military Equipment in this policy by any of the following means:

1. Via email to: [email protected]

2. Via phone call to: (559) 386-4444

3. Via mail sent to: Avenal Police Department 317 E. Alpine Street, Avenal, California 93204.

The Avenal Police Department is committed to responding to complaints, concerns and/or questions received through any of the above methods in a timely manner. 706.9 POLICY COMPLIANCE
Government Code section 7070 requires that this policy specify the mechanisms to be used by the Department to ensure compliance with this policy. Complaints regarding violations of this policy are subject to investigation and discipline in accordance with Policy 1010, and other policies of the Department related to officer discipline. Complaints, questions, or other inquiries October 23, 2025 Pg. 30 can be made as described below in the Public Involvement section. Further, The Chief will designate a Military Equipment Coordinator, whose responsibilities are described herein, which will include assisting with ensuring compliance with this policy.

October 23, 2025 Pg. 31
Attachment 1
City of Avenal Military Equipment Inventory List
706.4

AVENAL POLICE MILITARY USE EQUIPMENT
Agency Content
The following equipment is owned, operated and maintained by the Avenal Police Department.
706.4.1

UNMANNED AIRCRAFT SYSTEM (UAS)
Agency Content
Unmanned Aircraft System (UAS): An unmanned aircraft along with the associated equipment necessary to control it remotely.

Description, quantity, capabilities, and purchase cost of current UAS:

1. DJI MAVIC ENTERPRISE DUALS, cost $5,500 each, quantity: 1. UAS that has a color and infrared camera as well as audible speaker and light. Capable of video recording and weighs 899 grams, approx. 30 minutes offlight time.

2. DJI MATRICE 30T, cost: $16,000 each, quantity: 1. UAS that has color, infrared, thermal camera, with a laser range finder. This drone includes an audible speaker, and light attached. Capable of video recording and weighs 4040 grams, approx. 43 minutes offlight time.

Purpose:

UAS deployment should be considered for directed enforcement deployments on specific incidents when an aerial view would assist officers or incident commanders. Some examples of such incidents may include:
• Perimeter/Block Searches
• Missing Persons Investigations
• Search and Rescue operations
• Major/Fatality Collision Investigations
• Disaster Management
• Agency assistance
• Fire response, prevention, containment, and life preservation missions. • Crime Scenes
• Crowd Control situations
• Search Warrants
• S.W.A.T. Operations
• Explosive Ordnance Disposal
• Barricaded Suspect(s)
October 23, 2025 Pg. 32
• Supporting Criminal Investigations
• Routine Training
• Community Engagement Presentations (when authorized by the Watch • Commander or UAS Program Manager or Supervisor)
• Other events or categories Designated by Chief or Designee for deployment on a caseby-case basis.

Authorized Use:

Only assigned operators who have completed the required training shall be permitted to operate any drones during approved missions.

Expected Life Span:
a) All UAS equipment, 3-5 years.

Fiscal Impact
Annual maintenance and battery replacement cost is approximately $4,000.

Training:

All Department UAS operators must attend department training and ongoing quarterly training.

Legal and Procedural Rules:

Use is established under the Avenal Police Department's UAS policy. It is the policy of the APD to utilize UAS only for official law enforcement purposes, and in accordance with California and federal law.
706.4.2

MOBILE INCIDENT COMMAND (MOBILE COMMAND CENTER- MCC)
Agency Content
Description, quantity, capabilities, and purchase cost:

1. 26 foot pull behind jayco trailer quantity: 1. The MCC can also be utilized for SWAT/CRT and other critical incidents, preplanned large events, searching for missing persons, natural disasters, and community events.

Purpose:

To be used based on the specific circumstances of a given critical incident, large event, natural disaster or community event that is taking place.

October 23, 2025 Pg. 33
Authorized Use:

Use The MCC shall be used by Officers trained in their deployment and in a manner consistent with Department policy and training. Furthermore, only employees or volunteers who are properly licensed will be allowed to drive the MCC.

Lifespan:
a) The MCC, 20-year lifespan on chassis and structure.

Fiscal Impact:

Annual maintenance cost is approximately $1,000.

Training:

The driver/operator shall receive training in the safe handling of the vehicle on a closed training course. Once the operator has shown competence in vehicle handling, the driver/operator will drive the vehicle throughout the city with an experienced driver.

Legal and Procedural Rules:

It is the policy of the Department to use the MCC only for official law enforcement purposes, and in accordance with California State law regarding the operation of motor vehicles.

Description, quantity, capabilities, and purchase cost:

2. 16 foot pull behind Jayco trailer quantity: 1. The DUI trailer is specific for DUI enforcement operations but can serve as a mini mobile incident command center if needed.

Purpose:

To be used for primarily DUI enforcement operations, but can also serve as a M.C.C.

Authorized Use:

Use of the MCC/ DUI trailer shall be used by Officers trained in their deployment and in a manner consistent with Department policy and training. Furthermore, only employees or volunteers who are properly licensed will be allowed to drive the MCC.

Lifespan:
a) The MCC, DUI trailer 20-year lifespan on chassis and structure.

Fiscal Impact
Annual maintenance cost is approximately $1,000.

October 23, 2025 Pg. 34
Training:

Legal and Procedural Rules:

It is the policy of the Department to use the MCC/ DUI trailer only for official law enforcement purposes, and in accordance with California State law regarding the operation of motor vehicles.
706.4.3

LESS LETHAL SHOTGUN
Agency Content
Less Lethal Shotgun: Less Lethal Shotgun is used to deploy the less lethal 12-gauge SuperSock Beanbag Round.

Description, quantity, capabilities, and purchase cost:

1. REMINGTON 870 LESS LETHAL SHOTGUN, cost: $946, quantity: 10.

The Remington 870 Less Lethal Shotgun is used to deploy the less lethal 12-gauge Super-Sock Beanbag Round up to 75 feet. The range of the weapon system helps to maintain space between officers and a suspect reducing the immediacy of the threat which is a principle of De-escalation.

2. 12-GAUGE SUPER-SOCK BEANBAG ROUND, cost: $5, quantity: 500 A less lethal 2.4- inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot at a velocity of 270-290 feet per second (FPS). CTS Super-Sock rounds are discharged from a dedicated 12-gauge shotgun. This round provides accurate and effective performance when fired from the approved distance of not fewer than five (5) feet. The maximum effective range of this munition is up to 75 feet from the target. The Model 2581 Super-Sock is in its deployed state immediately upon exiting the barrel. It does not require a minimum range to "unfold" or "stabilize." The SuperSock is an aerodynamic projectile. However, accuracy is relative to the shotgun, barrel length, environmental conditions, and the operator. The Super-Sock is very accurate. However, effectiveness depends on many variables, such as distance, clothing, stature, and the point where the projectile impacts.

Purpose:

To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. '
Authorized Use:

October 23, 2025 Pg. 35
Use Situations for use of the less lethal weapon systems may include, but are not limited to:
• Self-destructive, dangerous and/or combative individuals. • Riot/crowd control and civil unrest incidents.
• Circumstances where a tactical advantage can be obtained. • Potentially vicious animals.
• Training exercises or approved demonstrations.

Lifespan:
a) Remington 870 Less Lethal Shotgun- 25 years.
b) Super Sock Round- No listed expiration date.

Fiscal Impact:

Annual maintenance is approximately $50 for each shotgun.

Training:

All officers are trained in the 12 gauge less lethal shotgun as a less lethal option by inservice training.

Legal and Procedural Rules:

It is the policy of the APD to utilize the less lethal shotgun only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force. 706.4.4
RIFLES
Agency Content
Rifles: Guns that are fired from shoulder level, having a long spirally grooved barrel intended to make bullets spin and thereby have greater accuracy over a longer distance.

Description, quantity, capabilities, and purchase cost

1. BUSHMASTER AR-15 5.56mm/.223 CALIBER RIFLE, cost $1500, quantity: 15 Standard patrol rifle issued to officers in 16" configuration.

2. COLT M4AR-15 5.56mm/.223 CALIBER RIFLE, cost $2000, quantity: 2 Short barreled AR-15 rifles, not issued for patrol.

3. 5.56MM/.223 CALIBER .55 GR rifle duty ammunition various brands in hollow point, or soft point, cost $2000 per case of 1,000 rounds, quantity: 5 cases.

October 23, 2025 Pg. 36

4. 5.56MM/.223 CALIBER .55 GR rifle range ammunition of various brands in full metal jacket, cost $1000 per case of 1,000 rounds, quantity: 14 cases.

Purpose:

To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and feasible.

Authorized Use:

Only members that are POST certified, or in-house trained by a certified POST rifle instructor are authorized to use a rifle.

Expected Lifespan:
a) Bushmaster AR-15 5.56MM/.223 caliber rifle-5 years
b) Colt M-4 5.56MM/.223 caliber rifle-5 years
c) 5.56/.223 rifle duty ammunition-No expiration
d) 5.56/.223 rifle range ammunition-No expiration
Fiscal Impact
Annual maintenance is approximately $50 for each rifle.

Training:

Prior to using a rifle, Officers must be certified by a P.O.S.T. Instructor in the operation of the rifle. Additionally, all members that operate the above listed rifles must pass a quarterly range qualification.

Legal and Procedural Rules:

Officers will deploy rifles in accordance with Department manual section 305.3.3 Patrol Rifles and pursuant to State and Federal law regarding the use of force. 706.4.5

CHEMICAL AGENTS AND SMOKE CANISTERS
Agency Content
Canisters contain chemical agents that are released when deployed.

Description, quantity, capabilities, and purchase cost:

1. COMBINED SYSTEMS INC. FLASH-BANG, #7920M. Quantity: 3 costs: $200 each. The CTS 7290M is the mini form factor of the standard for diversionary devices. The 7290m produces 180db and 6-8 million candelas of light output. It is designed with a top and bottom ported body, ensuring successful deployment should it hit a hard surface. In addition, internal adjustments have greatly reduced smoke output.

October 23, 2025 Pg. 37
Purpose:

To deescalate a situation or lower the likelihood of lethal force. Situations for use of the less- lethal systems may include, but are not limited to, dangerous and/or combative individuals, riot/crowd control and civil unrest incidents, circumstances where a tactical advantage can be obtained, and potentially vicious animals. Officers will use less-lethal weapons in compliance with California Penal Code Section 13652.

Authorized Use:

Only members that are POST certified, or in-house trained by a certified POST chemical agents' instructor are authorized to use them.

Expected Lifespan:
a) 5 years from manufacturing date.

Fiscal Impact:

No annual maintenance.

Training:

Sworn members utilizing chemical agents must be certified by a P.O.S.T. Instructor in the less than lethal and chemical agents.

Legal and Procedural Rules:

Officers will deploy chemical agents in accordance with Department manual section 428.15 Use of Chemical agents and crowd control and pursuant to State and Federal law regarding the use of force.
706.4.6

KINGS COUNTY MILITARY USE EQUIPMENT
Agency Content
The Avenal Police Department and Kings County Sheriff's Office currently have a Memorandum of Understanding (MOU) regarding the response of Special Weapons and Tactics (SWAT) team utilization and response to the City of Avenal for High-Risk incidents requiring the use of specially trained officers and deputies to apprehend dangerous suspects and serve high risk search warrants. There is no Fiscal Cost to the City of Avenal for the use of this equipment.
a) A list of military equipment, and its use by the Kings County Sheriff’s Office can be located at:
https://www.countyofkingsca.gov/departments/public-safety/sheriff October 23, 2025 Pg. 38
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 AGENDA ITEM NO. 10 - B
TO: The Honorable Mayor and City Council
FROM: Karla Curiel, Assistant City Manager/Deputy City Clerk DATE: October 23, 2025
RE: Community Fund Request Application and Guidelines

RECOMMENDATION
Adoption of Revised Community Fund Request Application and Guidelines Staff recommends that the City Council adopt by motion, the revised Community Fund Request Application Form and accompanying guidelines to establish a more comprehensive process for evaluating funding requests from local non-profit organizations. Effective for funding requests submitted for the FY 2025/2026 budget cycle and thereafter.

BACKGROUND:

Since COVID-19, local funds were suspended. Now through Measure A, the City is able to restart the funding support to local non-profit organizations that provide services benefiting Avenal residents. The current application process includes a basic one-page form with limited information requirements and an informal review process.

While the current system has successfully supported community organizations, staff has identified several areas where improvements would enhance program effectiveness, accountability, and alignment with best practices in municipal grant administration.

DISCUSSION:

The existing application form (Attachment A) which has been in used for over 10 years has served the City well but presents the following limitations:

Limited Information for Decision-Making - The current form provides minimal detail about organizational capacity, community impact metrics, or budget justification, making it difficult to evaluate cost-effectiveness and compare applications objectively.

Lack of Standardized Evaluation Criteria - Without a scoring rubric, there is no consistent method to evaluate applications fairly or document the basis for funding decisions.

Insufficient Accountability Measures - The volunteer participation requirement is vague (encouragement only), and there are no reporting requirements on fund usage, outcomes, or consequences for non-compliance.

Timing and Process Gaps - There is no separate process for event-specific funding, no minimum notice period for event requests, and unclear timelines for applicant notification.

October 23, 2025 Pg. 39
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 AGENDA ITEM NO. 10 - B
Missing Legal Protections - The current form lacks audit rights, fund recovery provisions, conflict of interest disclosures, eligible/ineligible expense guidelines, and insurance requirements.

PROPOSED IMPROVEMENTS:

The revised application and guidelines (Attachment B) address these issues comprehensively:

Enhanced Eligibility Requirements - Organizations must now provide formal documentation of 501(c)(3) status and business license, carry $1,000,000 general liability insurance (or sign a Hold Harmless Agreement), and commit to tiered volunteer participation based on organization size. Organizations with 6+ members participate in two events with three volunteers per event; organizations with 5 or fewer members participate in one event with two volunteers. All recipients must present outcomes to Council before fiscal year end.

Structured Application Process - The revised form establishes separate deadlines (April 1st for annual funding; 60-day notice for event funding), sets clear notification timelines (within 2 months), and includes comprehensive sections on community impact measurement, organizational capacity assessment, detailed budget justification, and prior funding history. Maximum request amounts are contingent upon availability of funds and number of applications.

Clear Eligible Project Categories - Based on best practices from larger municipalities, the application clearly defines eligible projects including educational/recreational programs, arts and cultural initiatives, environmental awareness, public safety programs, health and social services, and one-time equipment or facility improvements.

Objective Scoring Rubric (Attachment C) - Staff developed a 100-point evaluation system across five categories: Community Impact (30 points), Organizational Capacity (20 points), Budget Justification (20 points), Volunteer Commitment (15 points), and Project Sustainability (15 points). A minimum score of 70 is recommended for funding approval, ensuring consistent and transparent decision-making.

Enhanced Accountability and Legal Protections - The revised application requires mandatory year-end reporting and Council presentations, establishes clawback provisions for non-compliance, grants audit rights to the City, requires documentation of all expenditures, mandates conflict of interest disclosures, includes nondiscrimination agreements, provides public records notice, and restricts use for political or religious activities.

FISCAL IMPACT:

The revised process does not change the total funding amount available for community grants, which is established annually during the budget process. However, the enhanced evaluation and accountability measures will ensure more efficient allocation of these public resources to maximize community benefit.

Administrative costs will remain minimal as the scoring rubric and structured application actually reduce staff time needed for review and Council consideration.

October 23, 2025 Pg. 40
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 AGENDA ITEM NO. 10 - B
CONCLUSION:

The proposed revisions to the Community Fund application and guidelines represent a significant improvement in how the City evaluates and monitors funding to local non-profit organizations. The enhanced process ensures efficient use of public resources while maintaining the City's commitment to supporting organizations that benefit Avenal residents.

The structured evaluation criteria, clear accountability measures, and comprehensive application requirements align with best practices in municipal grant administration and will strengthen the City's partnerships with community organizations.

Staff recommends adoption by motion of the revised application form and guidelines effective immediately, starting with the FY 2025/2026 budget cycle.

October 23, 2025 Pg. 41
ATTACHMENT "A"

CITY OF AVENAL APPLICATION FORM

REQUEST FOR FUNDING
All information shall be completed, application signed and returned to the City of Avenal no later than May 1st in order for the request to be considered by the Avenal City Council for the next fiscal year budget. Any applications received after that time will be reviewed and considered on a "request by request" basis and will be subject to the minimum funding amount depending on the availability of funds.

NAME OF AGENCY OR ORGANIZATION:

ADDRESS: PHONE NO.
----------------
NAME OF CONTACT PERSON/AGENCY REPRESENTATIVE:

PHONE NO. __________ FEDERAL ID#/NON-PROFIT: ________ _ EXPLAIN WHO WILL BENEFIT FROM THE REQUESTED FUNDING:

1. Amount you are requesting ····~ from the City: $ ________________ _

2. Please state what the total/entire budget amount is for your agency/organization for the current budget year:$ _________________________ _

3. What is the projected amount of income/funding that you believe you will obtain from sources other than the City? ________________________ _

4. If the City denies your request for funding, do you have any alternate means to secure the funding? Yes ____ No ___ _

5. Any comments or additional information you would like to provide the City regarding this request:

6. The Avenal City Council encourages your organization's participation in community events and utilization of volunteers to fulfill High School graduation requirements, community service or the desire to make an impact in the community. Please initial that you understand and acknowledge this request.
/- / / / / / /,- ;, / 1/, / / / / / / / / / / / /, ,- ,- 1/ /· 1/ /' / /. / / 'l, ·' / / / / '/ / / .' t' / / ., ,-

SIGNATURE OF APPLICANT
RECEIVED BY THE CITY OF AVENAL:

DATE
DATE
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 City of Avenal -- Community Fund Request Application
Purpose:

The City of Avenal supports local non-profit organizations that advance community engagement, cultural enrichment, youth development, and public service. The Community Fund provides financial assistance to eligible organizations whose activities benefit Avenal residents and align with the City's mission to foster a strong, inclusive, and vibrant community.

Eligible Projects Include:

Requests may include but are not limited to educational/recreational projects, arts and cultural programs, environmental awareness programs/projects, public safety programs, health and social service initiatives and programs. Grants can also help support an organization with one-time funding to purchase equipment, needed materials, repairs or augmentation of a physical site, etc.

Funding Limits and Timelines
• Maximum Request: Contingent upon availability of funds and number of applications • Decision Timeline: Applicants may receive notification within 2 months of submission or sooner Eligibility Requirements
To qualify for funding, applicants must:
• Be a registered 501(c)(3) or recognized non-profit organization in good standing • Maintain a valid City of Avenal business license throughout the funding period • Be based in or primarily serve Avenal residents
• Volunteer Participation Commitment (tiered by organization size):
o Organizations with 6+ members: Participate in at least two (2) City-sponsored events annually, providing a minimum of three (3) volunteers per event
o Organizations with 5 or fewer members: Participate in at least one (1) City-sponsored event annually providing a minimum of two (2) volunteers at the event • Agree to present a short report at a City Council meeting before the end of the fiscal year detailing how funds were spent and the outcomes achieved
• Carry general liability insurance of at least $1,000,000 (certificate of insurance required) or sign a Cityapproved Hold Harmless and Indemnification Agreement releasing the City from liability related to funded activities.

Application Deadlines
For Annual Program Funding:
• Submit by April 1st for inclusion in the upcoming fiscal year budget October 23, 2025 Pg. 42
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 For Event-Specific or One-Time Project Funding:
• Submit at least 60 days prior to the event or project start date • Applications submitted with less than 60 days notice will not be considered Application Instructions
Please complete all sections below and attach the required documentation. Incomplete applications may not be considered.

Email or deliver to:

City of Avenal -- City Manager's Office
919 Skyline Blvd., Avenal, CA 93204
[email protected] | (559) 386-5766
SECTION 1: Applicant Information
Field Response
Organization Name
Mailing Address
Primary Contact Name & Title
Phone
Email
Federal Tax ID / Non-Profit Certification #
Avenal Business License #
Organization Size ☐ 5 or fewer members/staff ☐ 6 or more members/staff Years Operating in Avenal
Has your organization received City funding before? ☐ Yes ☐ No If yes, please specify year(s) and amount(s):

October 23, 2025 Pg. 43
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 SECTION 2: Funding Request Type
☐ Annual Program Funding (ongoing programs/operations)
☐ Event-Specific Funding (one-time event)
☐ Capital/Equipment Purchase (one-time purchase)
☐ Other: _________________________________
If event or project, please provide date(s): _______________________ SECTION 3: Project or Program Description
Describe the purpose of your funding request and how it will benefit the Avenal community (500 words maximum):

SECTION 4: Community Impact
Question Response
How many Avenal residents will directly benefit from this project/program? What demographic groups will you serve? (children, seniors, families, etc.) How does this project align with City priorities? (community engagement, youth development, public safety, cultural enrichment, etc.)
What are the expected measurable outcomes?
October 23, 2025 Pg. 44
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 SECTION 5: Organizational Capacity
SECTION 6: Budget Information
Item Amount
Amount Requested from City of Avenal $
Total Project or Annual Budget $
Other Confirmed Funding Sources (list source and amount):

Other Pending Funding Sources (list source and amount):

Will this project continue without City funding? ☐ Yes ☐ No Brief Budget Narrative - Explain how City funds will be used:

Question Response
Briefly describe your organization's experience delivering similar programs or projects:

List key staff or volunteers who will lead this project:

Does your organization have the capacity to complete this project as proposed? ☐ Yes ☐ No If receiving funds, how will you track and report outcomes? October 23, 2025 Pg. 45
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 SECTION 7: Volunteer Participation Plan
Which City-sponsored events does your organization plan to participate in? (Check all that apply or specify planned events):
☐ Independence Day Celebration
☐ Pistachio Days Festival
☐ Old Timers’ Day
☐ Holiday Event: __________________________
☐ Other: _________________________________
Describe how your organization will fulfill the volunteer commitment:

SECTION 8: Eligible and Ineligible Expenses
Eligible Expenses:
• Program supplies and materials
• Equipment directly related to service delivery
• Facility rental for community programming
• Educational materials
• Marketing/outreach for community programs
• Modest refreshments for community events
• Site improvements for public benefit
Ineligible Expenses:
• Political activities or lobbying
• Religious worship or proselytizing activities
• Direct contributions to capital or fundraising campaigns • Staff salaries (unless directly tied to program delivery and pre-approved) • Debt retirement or organizational operating deficits
• Projects outside Avenal city limits
October 23, 2025 Pg. 46
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 SECTION 9: Required Attachments
Please attach the following documents (check when included):
• [ ] Proof of 501(c)(3) or Non-Profit Certification
• [ ] Proof of Valid City of Avenal Business License
• [ ] Certificate of Insurance (minimum $1,000,000 general liability) o [ ] Hold Harmless and Indemnification Agreement (ALTERNATIVE) • [ ] Detailed Project Budget (income and expenses)
• [ ] Most Recent Annual Report or Summary of Activities • [ ] List of Board of Directors or Key Leadership
SECTION 10: Certifications and Agreements
By signing below, the applicant certifies and agrees to the following:

1. All information provided in this application is true and accurate

2. The organization will comply with all reporting, volunteer participation, and presentation requirements

3. City funds will be used only for the purposes described in this application

4. The organization will maintain accurate records of all expenditures and make them available for City audit upon request

5. If the organization fails to fulfill volunteer commitments or reporting requirements, the City may require repayment of funds

6. The organization agrees not to discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, age, or disability

7. Application materials are public records and may be subject to disclosure under the California Public Records Act

8. The organization will acknowledge City of Avenal support in all related promotional materials October 23, 2025 Pg. 47
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 Conflict of Interest Disclosure: Does any board member, officer, or key staff member of your organization have a family or business relationship with any City of Avenal employee or elected official? ☐ Yes ☐ No
If yes, please explain: _______________________________________________________ Signature: _____________________________________________ Date: ______________ Printed Name & Title: ___________________________________________________________ For City Use Only
Field Response
Application Received by:

Date Received:

Complete? ☐ Yes ☐ No
Staff Review Score: / 100
Reviewed by:

Council Action Date:

Amount Approved: $
Special Conditions:

October 23, 2025 Pg. 48
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 City of Avenal Community Fund Request
Internal Scoring Rubric for Staff/Council Use
Applicant Organization: _________________________________ Reviewer Name: _________________________________
Review Date: _________________________________
Scoring Instructions
Rate each category based on the criteria below. Total possible points: 100 A score of 70 or above is recommended for funding consideration.

Scores below 70 should include written justification if recommended for approval.

1. COMMUNITY IMPACT (30 points)
Number of Residents Served (10 points)
• 10 points: Serves 200+ Avenal residents or significant portion of target demographic • 7 points: Serves 100-199 Avenal residents
• 4 points: Serves 50-99 Avenal residents
• 2 points: Serves fewer than 50 Avenal residents
• 0 points: Unclear or minimal reach
Score: _____ / 10
Alignment with City Priorities (10 points)
• 10 points: Directly aligns with multiple City priorities (youth development, community engagement, public safety, cultural enrichment)
• 7 points: Clearly aligns with 1-2 City priorities
• 4 points: Somewhat aligns with City priorities
• 2 points: Minimal alignment with City priorities
• 0 points: Does not align with City priorities
Score: _____ / 10
Measurable Outcomes & Community Need (10 points)
• 10 points: Clear, measurable outcomes identified; addresses documented community need • 7 points: Measurable outcomes identified; addresses likely community need October 23, 2025 Pg. 49
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 • 4 points: Some outcomes identified but not fully measurable • 2 points: Vague outcomes; unclear community need
• 0 points: No measurable outcomes; questionable need
Score: _____ / 10
COMMUNITY IMPACT SUBTOTAL: _____ / 30
Notes:

2. ORGANIZATIONAL CAPACITY (20 points)
Track Record & Experience (10 points)
• 10 points: Strong track record; 3+ years serving Avenal; demonstrated success with similar projects • 7 points: Good track record; 1-3 years in Avenal; some relevant experience • 4 points: Limited track record; new to Avenal but experienced elsewhere • 2 points: New organization with limited relevant experience • 0 points: No demonstrated capacity or concerning past performance Score: _____ / 10
Organizational Stability & Leadership (10 points)
• 10 points: Stable organization; qualified leadership team; clear governance structure • 7 points: Stable organization; adequate leadership
• 4 points: Some organizational concerns but manageable • 2 points: Significant organizational instability or leadership concerns • 0 points: Major concerns about organizational viability Score: _____ / 10
ORGANIZATIONAL CAPACITY SUBTOTAL: _____ / 20
Notes:

October 23, 2025 Pg. 50
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629

3. BUDGET JUSTIFICATION (20 points)
Budget Clarity & Reasonableness (10 points)
• 10 points: Detailed, clear budget; all expenses justified and reasonable; strong cost-benefit ratio • 7 points: Clear budget; most expenses justified and reasonable • 4 points: Basic budget provided; some questions about expenses • 2 points: Vague budget; questionable expense items
• 0 points: Inadequate budget or unreasonable expenses
Score: _____ / 10
Leveraging & Sustainability (10 points)
• 10 points: City funds leveraged 2:1 or better with other confirmed funding; clear sustainability plan • 7 points: Some other funding secured (1:1 match or better); project can continue without City funding • 4 points: Minimal other funding; some sustainability concerns • 2 points: City funding is sole source; no sustainability plan • 0 points: Excessive reliance on City; no plan for continuation Score: _____ / 10
BUDGET JUSTIFICATION SUBTOTAL: _____ / 20
Notes:

4. VOLUNTEER COMMITMENT (15 points)
Volunteer Participation Plan (10 points)
• 10 points: Specific, realistic volunteer plan; identifies events and roles; exceeds minimum requirements • 7 points: Clear volunteer plan; meets requirements; realistic for org size • 4 points: Basic volunteer plan; meets minimum requirements • 2 points: Vague volunteer plan; concerns about ability to fulfill • 0 points: No volunteer plan or unrealistic commitment Score: _____ / 10
Past Volunteer Performance (5 points)
For organizations that have received prior funding
October 23, 2025 Pg. 51
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 • 5 points: Exceeded volunteer commitments in past; strong partner • 3 points: Met volunteer commitments; reliable partner • 1 point: Partially met commitments or some issues
• 0 points: Failed to meet past commitments
• N/A: First-time applicant (award 3 points automatically) Score: _____ / 5
VOLUNTEER COMMITMENT SUBTOTAL: _____ / 15
Notes:

5. PROJECT SUSTAINABILITY & LONG-TERM VALUE (15 points) Long-Term Community Benefit (8 points)
• 8 points: Creates lasting benefit; builds community capacity; potential for ongoing impact • 5 points: Clear benefit during project period; some lasting impact • 3 points: One-time benefit with limited lasting impact • 1 point: Minimal lasting value
• 0 points: No clear lasting benefit
Score: _____ / 8
Project Viability & Timeline (7 points)
• 7 points: Well-planned; realistic timeline; all elements feasible; submitted with adequate notice • 5 points: Generally well-planned; realistic timeline; adequate notice • 3 points: Some planning concerns or tight timeline
• 1 point: Significant feasibility concerns or insufficient notice • 0 points: Project appears infeasible or violates 60-day rule Score: _____ / 7
PROJECT SUSTAINABILITY SUBTOTAL: _____ / 15
Notes:

October 23, 2025 Pg. 52
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629

BONUS/PENALTY CONSIDERATIONS
Bonus Points (up to 5 additional points)
• +3 points: Collaboration with other local organizations • +2 points: First-time applicant with exceptional proposal • +2 points: Addresses underserved population
• +2 points: High volunteer-to-dollar ratio (minimal funding request, high community benefit) • +1 point: Includes in-kind contributions or volunteer hours Bonus Points: _____ (max +5)
Penalty Points (deductions)
• -5 points: Incomplete application (missing required documents) • -10 points: Previous funding recipient that failed to complete reporting requirements • -10 points: Previous recipient that failed to meet volunteer commitments • -5 points: Conflict of interest not disclosed but discovered • -3 points: Submitted after deadline without valid reason Penalty Points: _____ (deduct from total)

FINAL SCORE CALCULATION
Category Points

1. Community Impact _____ / 30

2. Organizational Capacity _____ / 20

3. Budget Justification _____ / 20

4. Volunteer Commitment _____ / 15

5. Project Sustainability _____ / 15
SUBTOTAL _____ / 100
Bonus Points + _____
Penalty Points - _____
FINAL SCORE _____ / 100

FUNDING RECOMMENDATION
Based on the score above, the reviewer recommends:

October 23, 2025 Pg. 53
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 ☐ APPROVE AS REQUESTED (Score 85-100)
☐ APPROVE WITH CONDITIONS (Score 70-84)
☐ APPROVE PARTIAL FUNDING (Score 70-84)
☐ DENY (Score <70 or disqualifying factors)
☐ REQUEST MORE INFORMATION (Incomplete assessment)

REVIEWER COMMENTS & RECOMMENDATION SUMMARY
Strengths:

Concerns/Weaknesses:

Overall Recommendation: (please indicate either full or partial funding and why) Recommended funding amount: Full ____ Partial at: $____________ Suggested Conditions or Special Requirements (if any):

Reviewer Signature: _____________________________________ Date: ______________ Reviewed by City Manager: ☐ Yes ☐ No Date: ______________ Present to Council?: ☐ Yes ☐ No Date: ______________
October 23, 2025 Pg. 54
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629

COUNCIL ACTION
Meeting Date: ______________
Action Taken:
☐ Approved as recommended
☐ Approved with modifications
☐ Denied
☐ Continued/Tabled
Final Amount Approved: $ __________
Special Conditions: ___________________________________________________________ Vote: Ayes: _____ Noes: _____ Abstain: _____ Absent: _____ October 23, 2025 Pg. 55

City Council/Successor Agency/Public Finance AuthorityOctober 23, 2025

City Council/Successor Agency/Public Finance Authority
October 23, 2025