City Council/Successor Agency/Public Finance Authority
November 13, 2025

CITY OF AVENAL
“Pistachio Capital of the World®”

REGULAR CITY COUNCIL/SUCCESSOR AGENCY/PFA MEETING
NOVEMBER 13, 2025; 5:15 P.M.

AVENAL THEATER & EVENT CENTER, 233 E. KINGS ST., AVENAL, CA VIA ZOOM VIDEO/WEB CONFERENCING:

Web Link: bit.ly/AvenalCouncil or use https://us02web.zoom.us/j/87243440488 Or by calling +1 669 900 6833 and use meeting ID 872 4344 0488 to join.

Study Session: None
LAST ORDINANCE: 2025-03 CITY LAST RESOLUTION: 2025-52
(SA) LAST RESOLUTION: 2025-02 PFA LAST RESOLUTION: 2024-03 AGENDA

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE:

2. ROLL CALL: Councilmembers: Ricardo Verdugo, David Reynosa, Pablo Hernandez, Mayor Pro Tem, M.

Leticia Gamez; Mayor, Alvaro Preciado.

CITY CLERK:

Government Code Section 54952.3: Members of the City Council/Successor Agency are entitled to receive a total of $450.00 per month due to their serving on the City Council. They receive no other compensation for serving as members of the Successor Agency.

3. PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPEARANCES:

This time is reserved for members of the audience to address the City Council on items of interest that are both on the Agenda or not on the Agenda, and are within the subject matter jurisdiction of the City Council/Successor Agency. State Law prohibits any member of the Council from commenting or acting on matters not on the agenda. The Council asks that you keep your comments concise and respectful. Criticism, concerns, or support are welcome, provided they are expressed with appropriate courtesy. Each speaker will be allowed three minutes. A timer will notify you when your time is expired. Please begin your comments by stating your name and place of residence.

Special Recognition to: Hector de Dios Deniz
New Staff Introductions: Samuel Montes & José Soto, PW Landscaper; Samantha Brigham, Part-Time Kennel Technician; Esmeralda López, Part-Time Custodian; Emma Silva, PARCS Youth Programing Coordinator.

4. CLOSED SESSION: (City/Successor Agency):

A. Personnel (Government Code §54957(b)).

Consider Public Employee Performance Evaluation for the Position of: City Manager B. PENDING LITIGATION (Government Code § 54956.9). It is the intention of this governing body to meet in closed-session concerning: Conference with legal counsel – EXISTING LITIGATION (Government Code § 54956.9(d)(1)). Parties, case/claim no. Mendez v. City of Avenal, Kings County Superior Court Case No. 24CU0108
C. PENDING LITIGATION (Government Code § 54956.9). It is the intention of this governing body to meet in closed-session concerning: Conference with legal counsel – EXISTING LITIGATION (Government Code § 54956.9(d)(1)). Parties, case/claim no. Ross Family Properties v. City of Avenal, Kings County Superior Court Case No. 204CU0071
D. PENDING LITIGATION (Government Code § 54956.9). It is the intention of this governing body to meet in closed-session concerning: Conference with legal counsel – ANTICIPATED LITIGATION (Government Code § 54956.9(d)). Significant exposure to litigation (Government Code § 54956.9(d)(2)). Number of potential cases is: 2 3 (one additional potential case).

Facts and circumstances clearly known to potential plaintiff (if any) that might result in litigation (Government Code § 54956.9(e)(2)):
a. Case 1, Settlement of Claim from The Kaplan Group, Inc.; and b. Case 2, Government Claim received by Sheila Verdugo; and c. Case 3, Cease and Desist Letter received by Kings County District Attorney.

E. INITIATE LITIGATION (Government Code § 54956.9(d)(4)).

Conference with legal counsel - ANTICIPATED LITIGATION (Government Code § 54956.9(d)(4)).

Initiation of Litigation (Paragraph (4) of subdivision (d) of Gov. Code § 54956.9)).

Number of potential cases is: __1__.

November 13, 2025 Pg. 1

5. CONSENT CALENDAR:

All items listed under the consent calendar are routine or for approval only and are enacted by one motion: (Action).

A. Consider City of Avenal/Successor Agency’s Approval of Minutes for October 23, 2025, Regular Meeting.

B. Waive Second Reading of Avenal Police Department Military Equipment Use Policy, Ordinance 2025-04, Amendment of the 2022 Ordinance, and Acceptance of Retroactive Annual Reports (AB 481 Compliance).

C. Consider Approving Amendment to Joint Powers Agreement of the Central San Joaquin Valley Risk Management Authority.

6. MAYOR & COUNCIL MEMBER/ SUCCESSOR AGENCY/ ITEMS FOR CONSIDERATION:

A. None.

7. ACTIVITY REPORTS/SPECIAL PRESENTATIONS & COMMITTEE REPORTS:

A. Activity Reports:

1. Public Works/Code Enforcement/Animal Control Departments Activity Report: Scott Davis, Public Works Director.
a. City Engineer’s Activity Report: Javier Andrade –A&M Consulting Engineers

2. IT Department Activity Report: Humberto Bermudez, IT Director.

3. PARCS Department Activity Report: Anna Lara, PARCS Director, Anna Lara.

8. PUBLIC HEARING(s): Joint Hearing of the City of Avenal Successor Agency RDA Trust Obligations Fund/Public Finance Authority:

A. None

9. OLD BUSINESS:

A. None.

10. NEW BUSINESS:

A. Consider Adoption of Job Descriptions for Fire Chief and Assistant Fire Chief Positions (Discussion/Action).

B. Consider Adoption of Job Description for Public Works Landscape/Park Maintainer Leader Position (Discussion/Action).

C. Emergency Item: Consider Approval to Purchase and Upfit a 2026 Ford Police Interceptor Utility under the Byrne State Crisis Intervention Program (SCIP) Grant (Discussion/Action).

11. CORRESPONDENCE/ANNOUNCEMENTS/CLOSING COMMENTS:

Any Council member may request an item be placed on a future agenda, provided that a simple majority also support adding said item. Discussion or action on any item not on the current agenda is strictly prohibited. Closing comments are intended for Council members to report attendance of any special events and pertinent information back to the public.
• Upcoming/Future Agenda Items to Consider.
• Correspondence/Announcements/Information/Closing Comments.

12. ADJOURNMENT:
1) In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office (559) 386-5766. Avenal Theater & Event Center, 233 East Kings Street Avenal, CA 93204. Notification 48 hours prior to the meeting will enable the city to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.02.35.1044 AA Title II].
2) Materials related to an item on this Agenda submitted to the [Council/ Authority] after distribution of the agenda packet are available for public inspection in the [City Clerks] office at 919 Skyline Blvd., Avenal, CA 93204 during normal business hours.

I certify this Agenda of the City of Avenal City Council workshop is to be posted at the following locations: 1) City Council Chambers, Avenal Theater 233 E. Kings St.; 2) City Hall, 919 Skyline Blvd.; 3) Avenal Local, 600 Skyline Blvd.; and 4) T&T Market, 801 Skyline Blvd. Avenal CA 93204 on, November 10, 2025.
__ /s/ Maria Ortiz
Maria Ortiz, City Clerk
November 13, 2025 Pg. 2

CIUDAD DE AVENAL
"Capital mundial® del pistacho"
REUNIÓN ORDINARIA DEL CONCEJO MUNICIPAL / AGENCIA
SUCESORA / PFA 13 DE NOVIEMBRE DE 2025; 5:15 P.M.

AVENAL THEATER & EVENT CENTER, 233 E. KINGS ST., AVENAL, CA A TRAVÉS DE VIDEOCONFERENCIA / WEB DE ZOOM:

Enlace web: bit.ly/AvenalCouncil o use https://us02web.zoom.us/j/87243440488 O llamando al +1 669 900 6833 y utilizando el ID de reunión 872 4344 0488 para unirse.

Sesión de estudio: Ninguna ÚLTIMA ORDENANZA: 2025-03 ÚLTIMA RESOLUCIÓN CIUDAD: 2025-52 (SA) ÚLTIMA RESOLUCIÓN: 2025-02 ÚLTIMA RESOLUCIÓN DE PPA: 2024-03 AGENDA

1. LLAMADO AL ORDEN Y JURAMENTO A LA BANDERA:

2. PASE NOMINAL: Concejales: Ricardo Verdugo, David Reynosa, Pablo Hernández, Alcaldesa Interina, M.

Leticia Gámez; Alcalde, Álvaro Preciado.

SECRETARIO MUNICIPAL:

Sección 54952.3 del Código de Gobierno: Los miembros del Concejo Municipal / Agencia Sucesora tienen derecho a recibir un total de $ 450.00 por mes debido a su servicio en el Concejo Municipal. No reciben ninguna otra compensación por servir como miembros de la Agencia Sucesora.

3. COMENTARIOS / ANUNCIOS PÚBLICOS Y APARICIONES NO PROGRAMADAS:

Este tiempo está reservado para que los miembros de la audiencia se dirijan al Concejo Municipal sobre temas de interés que están en la Agenda o no en la Agenda, y están dentro de la jurisdicción temática del Concejo Municipal / Agencia Sucesora. La ley estatal prohíbe a cualquier miembro del Consejo comentar o actuar sobre asuntos que no están en la agenda. El Consejo le pide que mantenga sus comentarios concisos y respetuosos. Las críticas, las preocupaciones o el apoyo son bienvenidos, siempre que se expresen con la cortesía adecuada. A cada orador se le permitirán tres minutos. Un temporizador le notificará cuando su tiempo haya expirado. Comience sus comentarios indicando su nombre y lugar de residencia.

Reconocimiento Especial a: Héctor de Dios Deniz
Nuevas presentaciones del personal: Samuel Montes y José Soto, paisajista de PW; Samantha Brigham, técnica de perreras a tiempo parcial; Esmeralda López, conserje a tiempo parcial; Emma Silva, Coordinadora de Programas Juveniles de PARCS.

4. SESIÓN CERRADA: (Ciudad/Agencia sucesora):

A. Personal (Código de Gobierno §54957(b)).

Considere la evaluación del desempeño de los empleados públicos para el puesto de: Administrador de la ciudad B. LITIGIO PENDIENTE (Código de Gobierno § 54956.9). Es la intención de este órgano rector reunirse en sesión cerrada sobre: Conferencia con asesor legal – LITIGIOS EXISTENTES (Código de Gobierno § 54956.9 (d) (1)). Partes, caso/reclamación no. Méndez v. Ciudad de Avenal, Caso del Tribunal Superior del Condado de Kings No. 24CU0108
C. LITIGIO PENDIENTE (Código de Gobierno § 54956.9). Es la intención de este órgano rector reunirse en sesión cerrada sobre: Conferencia con asesor legal – LITIGIOS EXISTENTES (Código de Gobierno § 54956.9 (d) (1)). Partes, caso/reclamación no. Ross Family Properties v. Ciudad de Avenal, Caso del Tribunal Superior del Condado de Kings No. 204CU0071
D. LITIGIO PENDIENTE (Código de Gobierno § 54956.9). Es la intención de este órgano rector reunirse en sesión cerrada sobre: Conferencia con asesor legal – LITIGIO ANTICIPADO (Código de Gobierno § 54956.9 (d)). Exposición significativa a litigios (Código de Gobierno §54956.9 (d) (2)). El número de casos potenciales es: 2 3 (un caso potencial adicional).

Hechos y circunstancias claramente conocidos por el demandante potencial (si corresponde) que podrían resultar en un litigio (Código de Gobierno § 54956.9 (e) (2)):
a. Caso 1, Acuerdo de reclamación de The Kaplan Group, Inc.; y b. Caso 2, Reclamación del Gobierno recibida por Sheila Verdugo; y c. Caso 3, Carta de cese y desistimiento recibida por el fiscal de distrito del condado de Kings.

E. INICIAR LITIGIO (Código de Gobierno § 54956.9 (d) (4)).

Conferencia con asesor legal - LITIGIO ANTICIPADO (Código de Gobierno § 54956.9 (d) (4)).

Inicio de litigio (Párrafo (4) de la subdivisión (d) del Código de Gobierno § 54956.9)).

El número de casos potenciales es: __1__.

November 13, 2025 Pg. 3

5. CALENDARIO DE CONSENTIMIENTO:

Todos los elementos enumerados en el calendario de consentimiento son de rutina o solo para aprobación y se promulgan mediante una moción: (Acción).

A. Considere la aprobación de las actas de la ciudad de Avenal/agencia sucesora para la reunión ordinaria del 23 de octubre de 2025.

B. Renuncia a la segunda lectura de la Política de Uso de Equipo Militar del Departamento de Policía de Avenal, Ordenanza 2025-04, Enmienda de la Ordenanza 2022 y Aceptación de Informes Anuales Retroactivos (Cumplimiento de AB 481).

C. Considere aprobar la enmienda al Acuerdo de Poderes Conjuntos de la Autoridad de Gestión de Riesgos del Valle Central de San Joaquín.

6. ALCALDE Y MIEMBRO DEL CONCEJO / AGENCIA SUCESORA / ARTÍCULOS A CONSIDERAR:

A. Ninguno.

7. INFORMES DE ACTIVIDADES / PRESENTACIONES ESPECIALES E INFORMES DE COMITÉS:

A. Informes de actividad:

1. Informe de actividades de los departamentos de Obras Públicas/Cumplimiento de Códigos/Control de Animales: Scott Davis,
Director de Obras Públicas.
a. Informe de Actividades del Ingeniero Municipal: Javier Andrade –A&M Consulting Engineers

2. Informe de actividad del departamento de TI: Humberto Bermúdez, Director de TI.

3. Informe de actividades del departamento de PARCS: Anna Lara, directora de PARCS, Anna Lara.

8. AUDIENCIA(s) PÚBLICA(s): Audiencia conjunta de la Agencia sucesora de la Ciudad de Avenal Fondo de Obligaciones Fiduciarias RDA / Autoridad de Finanzas Públicas:

A. Ninguno

9. ASUNTOS ANTIGUOS:

A. Ninguno.

10. NUEVOS NEGOCIOS:

A. Considere la adopción de descripciones de trabajo para los puestos de jefe de bomberos y asistente del jefe de bomberos (discusión/acción).

B. Considere la adopción de la descripción del trabajo para el puesto de líder de mantenimiento de paisajes/parques de obras públicas (discusión/acción).

C. Elemento de emergencia: Considerar la aprobación para comprar y equipar un Ford Police Interceptor Utility 2026 bajo la subvención del Programa de Intervención en Crisis del Estado de Byrne (SCIP) (Discusión/Acción).

11. CORRESPONDENCIA / ANUNCIOS / COMENTARIOS FINALES:

Cualquier miembro del Consejo puede solicitar que un tema se incluya en una agenda futura, siempre que una mayoría simple también apoye la adición de dicho tema. Está estrictamente prohibido discutir o actuar sobre cualquier tema que no esté en la agenda actual. Los comentarios finales están destinados a que los miembros del Consejo informen al público sobre la asistencia a cualquier evento especial y la información pertinente. • Temas próximos y futuros de la agenda a considerar.
• Correspondencia/Anuncios/Información/Comentarios finales.

12. APLAZAMIENTO:
1) De conformidad con la Ley de Estadounidenses con Discapacidades, si necesita asistencia especial para participar en esta reunión, comuníquese con la Oficina del Secretario Municipal (559) 386-5766. Teatro y Centro de Eventos Avenal, 233 East Kings Street Avenal, CA 93204. La notificación 48 horas antes de la reunión permitirá a la ciudad hacer arreglos razonables para garantizar la accesibilidad a esta reunión [28 CFR 35.02.35.1044 AA Título II].
2) Los materiales relacionados con un tema de esta agenda presentados al [Concejo / Autoridad] después de la distribución del paquete de la agenda están disponibles para inspección pública en la oficina de [Secretarios Municipales] en 919 Skyline Blvd., Avenal, CA 93204 durante el horario comercial normal.

Certifico que este taller de la Agenda del Concejo Municipal de la Ciudad de Avenal se publicará en los siguientes lugares: 1) Cámaras del Concejo Municipal, Teatro Avenal 233 E. Kings St.; 2) Ayuntamiento, 919 Skyline Blvd.; 3) Avenal Local, 600 Skyline Blvd.; y 4) T&T Market, 801 Skyline Blvd. Avenal CA 93204 el 10 de noviembre de 2025. __ /s/ María Ortiz María Ortiz, Secretaria Municipal
November 13, 2025 Pg. 4

CITY OF AVENAL
“Pistachio Capital of the World®”

REGULAR CITY COUNCIL/SUCCESSOR AGENCY MEETING
October 23, 2025, 5:15 P.M.

AVENAL THEATER & EVENT CENTER, 233 E. KINGS ST., AVENAL, CA VIA ZOOM VIDEO/WEB CONFERENCING:

Web Link: bit.ly/AvenalCouncil or use https://us02web.zoom.us/j/87243440488 Or by calling +1 669 900 6833 and use meeting ID 872 4344 0488 to join.

MINUTES
CALL TO ORDER & PLEDGE OF ALLEGIANCE: by Mayor Preciado at 5:17 P.M.

ROLL CALL: Councilman Ricardo Verdugo, David Reynosa, Mayor Pro Tem Gamez, Mayor Alvaro Preciado.

ABSENT: Hernandez.

STAFF: López, Curiel, Ortiz, Velasco, Bermudez.

LEGAL COUNSEL: Moses Diaz.

CITY CLERK:

Government Code Section 54952.3: The members of the City Council/Successor Agency are entitled to receive a total of $450.00 per month because of being elected to the City Council. They receive no other compensation for sitting as a member of Successor Agency.

PUBLIC COMMENT/ANNOUNCEMENTS & UNSCHEDULED APPEARANCES:

This time is reserved for members of the audience to address the City Council on items of interest that are both on the Agenda or not on the Agenda, and are within the subject matter jurisdiction of the City Council/Successor Agency. State Law prohibits any member of the Council from commenting or acting on matters not on the agenda. The Council asks that you keep your comments concise and respectful. Criticism, concerns, or support are welcome, provided they are expressed with appropriate courtesy. Each speaker will be allowed three minutes. A timer will notify you when your time is expired. Please begin your comments by stating your name and place of residence.

Public comment was opened at 5:20PM by Mayor Preciado.

Frank Lopez, Avenal Resident, thanked the City of Avenal for partnering with the Rotary Club for the Pistachio Festival. He noted that the event had an excellent turnout and expressed hope that the City will continue to collaborate on future community events.

Veronica Aguirre, Avenal Resident (via Zoom), expressed concern regarding trash trucks traveling through Highway 269, which she stated is not permitted. She mentioned that community members have shared videos showing semi-trucks driving through town and offered to provide them to the Council. She encouraged City staff to continue working with the operators to ensure compliance with regulations.

Public comment was closed 5:27 PM by Mayor Preciado.

CLOSED SESSION: (City/Successor Agency):

A. Personnel (Government Code §54957(b)).

Consider Public Employee Performance Evaluation for the Position of: City Manager November 13, 2025 Pg. 5
Council Member/Successor Agency Preciado motioned to table closed session seconded by Councilman/Successor Agency Member Gamez, and motion carried.

ROLL CALL VOTE:

AYES: Preciado, Gamez, Reynosa, Verdugo.

NOES: None.

ABSENT: Hernandez.

ABSTAIN: None.

CONSENT CALENDAR:

All items listed under the consent calendar are routine or for approval only and are enacted by one motion:
(Action).

A. Consider City of Avenal/Successor Agency’s Approval of Minutes for October 9, 2025, Regular Meeting.

Council Member/Successor Agency Reynosa motioned to approve Consent Calendar seconded by Councilman/Successor Agency Member Reynosa, and motion carried.

ROLL CALL VOTE:

AYES: Gamez, Reynosa, Preciado, Verdugo.

NOES: None.

ABSENT: Hernandez.

ABSTAIN: None.

MAYOR & COUNCIL MEMBER/ SUCCESSOR AGENCY/ ITEMS FOR CONSIDERATION:

A. None.

ACTIVITY REPORTS/SPECIAL PRESENTATIONS & COMMITTEE REPORTS:

A. Activity Reports:

1. Police Department Activity Report: Cecilio Velasco, Chief of Police.

Chief Velasco presented his report as submitted. He provided additional information regarding the collision involving two semitrucks that occurred earlier in the day. He stated that there will be increased enforcement and that staff will work on developing a new system with the landfill to help prevent future traffic issues. Mayor Preciado inquired who would be taking the lead on the investigation of the collision, and Chief Velasco responded that it would be handled by the Avenal Police Department.

2. Community Development Activity Report: Joshua McDonnell, Contract City Planner, 4Creeks.

Joshua McDonnell presented his report as submitted. Councilmember Verdugo inquired about the purpose of the Housing Element for a city. Joshua explained that the Housing Element is a state-mandated requirement intended to promote housing affordability and higher-density development. It also ensures that each city demonstrates sufficient land capacity to accommodate its allocated number of dwelling units. He added that while he understands the intent, he does not necessarily agree with how these policies apply to certain jurisdictions or higher-income cities. Mayor Preciado requested that Joshua share information from the recent meeting with the hydrogen plant company. Joshua reported that the company has expressed strong interest in developing a hydrogen fueling and manufacturing plant in the Avenal area. He noted that while the City cannot take formal action until an application is submitted, staff can conduct preliminary reviews and discussions to assess whether the project represents an opportunity for the community.

3. Economic Development & Grant Writing Report: Emily Engelsgaard, Grants Manager, the CrisCom Company.

John B. presented report as submitted. Mayor Preciado inquired whether there are any grants being worked on and also asked on a potential timeline for water reservoir fund approval. John responded there is still no clear timeline given the issues in Congress to pass a budget but hopes there will be an update in December.

November 13, 2025 Pg. 6
PUBLIC HEARING(s): Joint Hearing of the City of Avenal Successor Agency RDA Trust Obligations Fund/Public Finance Authority:

A. None
OLD BUSINESS:

A. None.

NEW BUSINESS:

A. Consider Adoption of the Updated Avenal Police Department Military Equipment Use Policy, Amendment of the 2022 Ordinance, and Acceptance of Retroactive Annual Reports (AB 481 Compliance): (Discussion/Action).

Chief Velasco presented report as submitted. Mayor Preciado asked if there are any penalties if the amended policy were not to be adopted. Chief Velasco responded that there would be no penalties, but the City would have a liability.

Council Member/Successor Agency Verdugo motioned to approve Resolution 2025-52 and waive first reading of Ordinance 2025-03, seconded by Councilman/Successor Agency Member Gamez, and motion carried.

ROLL CALL VOTE:

AYES: Vedugo, Gamez, Preciado, Reynosa.

NOES: None.

ABSENT: Hernandez.

ABSTAIN: None.

RESOLUTION 2025-52: ADOPTION OF THE UPDATED AVENAL POLICE DEPARTMENT MILITARY

EQUIPMENT USE POLICY, INTRODUCTION AND WAIVER OF FIRST READING OF AMENDED ORDINANCE, AND ACCEPTANCE OF RETROACTIVE AND CURRENT ANNUAL REPORTS (AB 481 COMPLIANCE) B. Consider Revised Application Form and Guidelines for Community Fund Requests (Discussion/Action).

Councilmember Verdugo inquired if organizations that already requested funds would have to resubmit. City Manager Antony López stated they would need to submit the new application. Mayor Pro Tem Gamez inquired on who it would apply to and City Manager Antony López stated all non-profit organizations would need to use this new application. This application could also be brought back to Council for any modification.

Council Member/Successor Agency Reynosa motioned to approve the revised application for Community Fund Requests, seconded by Councilman/Successor Agency Member Gamez, and motion carried.

ROLL CALL VOTE:

AYES: Reynosa, Gamez, Verdugo, Preciado.

NOES: None.

ABSENT: Hernandez.

ABSTAIN: None.

CORRESPONDENCE/ANNOUNCEMENTS/CLOSING COMMENTS:

Any Council member may request an item be placed on a future agenda, provided that a simple majority also support adding said item.

Discussion or action on any item not on the current agenda is strictly prohibited. Closing comments are intended for Council members to report attendance of any special events and pertinent information back to the public. • Upcoming/Future Agenda Items to Consider.
• Correspondence/Announcements/Information/Closing Comments.

City Manager Antony López shared that he hopes the community enjoyed this year’s Pistachio Festival, noting that it offered many activities and was overall a great success. He also remarked that displaying the City’s new fire apparatuses alongside the American flag was a meaningful addition to the event. Fire Consultant Ruben Veliz added that several Avenal residents expressed their appreciation and were very impressed with the new fire apparatuses. Councilmember Reynosa thanked the November 13, 2025 Pg. 7
community for their strong turnout and participation at the Pistachio Festival. Councilmember Verdugo reported that he attended the Kings County Committee on Aging meeting and will be providing the committee with the City’s Community Fund Request Application. He also informed the public of upcoming PG&E update meetings available virtually on October 22 at 2:00 p.m., October 23 at 6:00 p.m., and in person on November 7 at 2:00 p.m. in Fresno. Additionally, he requested that Closed Session items continue to be held at the end of Council meetings and shared examples of financial warrants from other cities for consideration of future formatting. Mayor Pro Tem Gamez expressed her appreciation to the community for attending the Pistachio Festival and shared that she received positive feedback regarding the fire truck display and the live music performances. Mayor Preciado suggested that future Pistachio Festival dates avoid conflicting with Avenal High School football games to prevent overlapping attendance. He also shared his appreciation for the many Wonderful Company employees within the community who were recognized for over 15 years of service. He thanked Keenan Farms and other local businesses for their contributions to the festival. Mayor Preciado further acknowledged the multiple agencies that responded promptly to the semitruck collision earlier that morning and commended their coordinated efforts. He also announced the upcoming grand opening of a new KART facility and shared information about several county road projects scheduled to begin soon.

ADJOURNMENT:

City Council meeting ended and was adjourned by Mayor Preciado at 7:08pm. __ /s/ Karla Curiel
Karla Curiel, Deputy City Clerk
November 13, 2025 Pg. 8
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
AGENDA ITEM NO. 5. B
TO: The Honorable Mayor and City Council
FROM: Antony V. López, City Manager
DATE: November 13, 2025
RE: Waive Second Reading and Adopt Ordinance 2025-04 Avenal Police Department Military Equipment Use Policy, Amendment of the 2022 Ordinance, and Acceptance of Retroactive Annual Reports (AB 481 Compliance).

INFORMATION:

At the November October 23, 2025, City Council introduced and waived the first reading of Ordinance 2025-04: Avenal Police Department Military Equipment Use Policy, Amendment of the 2022 Ordinance, and Acceptance of Retroactive Annual Reports (AB 481 Compliance).

Staff is bringing this item once again for a second reading and adoption. After waiving the second reading, the ordinance will go into effect in 30 days, or December 13, 2025.

RECOMMENDATION:

By motion, waive the second reading of Ordinance 2025-04. Ordinance will go into effect in 30 days.

Staff published a summary five days before the second reading/waiver, and will publish the summary again within 15 days after enactment.

FISCAL IMPACT:

None.

November 13, 2025 Pg. 9

BEFORE THE CITY COUNCIL OF THE

CITY OF AVENAL
IN THE MATTER OF:

Adoption of ordinance approving Military
Equipment Use Policy for Avenal Police
Department; Amendment of the 2022
Ordinance, and Acceptance of Retroactive
Annual Reports
RESOLUTION 2025-_53_
WHEREAS, the City Council of the City of Avenal (“City”) has considered the report from City staff and all public comment(s), if any, on the need to enact an ordinance in accordance with California Assembly Bill 481 (“AB-481”), pertaining to approval of a military equipment use policy for local law enforcement agencies; WHEREAS, the City desires to comply with AB-481 and held a duly noticed public hearing on October 23, 2025 to consider the proposed military equipment use policy prepared by the Avenal Police Department (“APD”); and WHEREAS, the City now desires to proceed with the process of enacting Ordinance No. 2025-04, to approve a military equipment use policy for the APD, by waving the second reading of such ordinance and enacting the same.

UPON MOTION OF COUNCIL MEMBER , SECONDED BY

COUNCIL MEMBER , THE FOLLOWING WAS PASSED,

APPROVED, AND ADOPTED BY THE CITY COUNCIL AT AN OFFICIAL MEETING HELD ON November 13, 2025, BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

HARLIN CASIDA, Mayor,

CITY OF AVENAL
MARIA A. ORTIZ, City Clerk

CITY OF AVENAL
* * * * * * * * * * * * * * * * * *
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL:

November 13, 2025 Pg. 10

1. Found that the foregoing recitals are true;

2. Waived the second reading of Ordinance No. 2025-04;

3. Approved and enacted Ordinance No. 2025-04, approving the Avenal Police Department’s Military Equipment Use Policy, Amendment of the 2022 Ordinance, and Acceptance of Retroactive Annual Reports; and

4. Authorized the City Manager, City Clerk and relevant City staff to carry out the terms and conditions of this resolution and to take all steps reasonably necessary, proper and/or convenient and/or incidental thereto.
* * * * * * * * * * * * * * * * * *
November 13, 2025 Pg. 11
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
AGENDA ITEM NO. – A
TO: The Honorable Mayor and City Council
FROM: Antony V. López, City Manager, by
Cecilio Velasco, Chief of Police
DATE: October 23, 2025
RE: Consider Adoption of the Updated Avenal Police Department Military Equipment Use Policy, Amendment of the 2022 Ordinance, and Acceptance of Retroactive Annual Reports (AB 481 Compliance)
INFORMATION:

The Avenal Police Department respectfully requests that the City Council adopt the attached updated Military Equipment Use Policy (Policy 706), approve the accompanying Military Equipment Inventory List, and formally accept and file retroactive annual reports for 2022, 2023, 2024, and the current 2025 report (through September) as required by California Government Code §§7070–7072 (AB 481).

Assembly Bill 481 (AB 481) was enacted in 2021 to ensure transparency, accountability, and public involvement regarding law enforcement agencies’ acquisition and use of military equipment. The law requires governing-body approval, by ordinance, prior to the use or acquisition of qualifying equipment, and mandates annual public reporting and a community engagement meeting.

The Avenal Police Department adopted a Military Equipment Use Policy in 2022 under Ordinance No. 2022-03, which remains valid. However, the Department did not complete the required annual reports or hold the mandated community engagement meetings in 2022, 2023, or 2024. The responsibility for preparing these reports was previously assigned to Captains who are no longer with the Department, and as a result, the reports were never finalized or submitted. This created additional challenges when I was appointed as Chief of Police; however, upon learning of these lapses, I recognized the importance of bringing the City into compliance and took corrective action.

Those corrective actions included rebuilding administrative capacity, training staff, developing an accurate equipment inventory, preparing retroactive annual reports for 2022 through 2024, completing the current 2025 report (through September), and updating the Military Equipment Use Policy to reflect current oversight and accountability processes.

The updated Military Equipment Use Policy (Policy 706) replaces Policy 709 and includes refined language and the addition of a designated staff member responsible for coordinating compliance, reporting, and oversight. In conjunction with the updated policy, I have also prepared an amended ordinance for Council consideration that will supersede the original 2022 ordinance to reflect these administrative updates.

November 13, 2025 Pg. 12
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
AGENDA ITEM NO. – A
The updated policy and ordinance were published on the Department’s website on September 15, 2025, satisfying the required 30-day public notice period prior to Council consideration.

The Avenal Police Department’s qualifying equipment includes Unmanned Aerial Systems (UAS), Rifles (5.56mm/.223 caliber), Less-Lethal Shotguns (12-gauge beanbag), Chemical Agents (Flashbangs), and Mobile Command and DUI Trailers. Between 2022 and 2025, the Department’s use of military equipment has been limited primarily to UAS deployments for training, documentation, and community engagement. Patrol rifles were issued to officers during this period but have not been discharged or used in any officer-involved incidents. All other qualifying equipment has been maintained for readiness and training purposes only.

Following adoption, the Department will schedule and conduct the required public community engagement meeting within 30 days to present the policy and reports, answer questions, and promote public participation. Adoption of this updated policy, amendment of the ordinance, and acceptance of the annual reports will bring the City into full compliance with AB 481 and demonstrate the City’s continued commitment to transparency and accountability.

RECOMMENDATION:

Staff recommends that the City Council adopt the attached Resolution:

1. Approving the updated Avenal Police Department Military Equipment Use Policy (Policy 706) and the Inventory Attachment.

2. Accepting and filing the Retroactive Annual Reports for 2022, 2023, and 2024, and the Current Annual Report for 2025 (through September).

3. Introduce by title only, and waive the first reading of the updated ordinance adopting the Military Equipment Use Policy (Policy 706) pursuant to Government Code §7071, and add the proposed ordinance to the next regular City Council meeting agenda for a second reading (or waiver thereof) and enactment.

4. Authorizing the Chief of Police to publish all reports and policy materials on the Department website, conduct the required community engagement meeting within 30 days of adoption, and submit future annual reports as required under AB 481.

FISCAL IMPACT:

There is no fiscal impact associated with the adoption of this updated policy, ordinance amendment, or acceptance of the reports. All listed equipment has been acquired and maintained within the existing Avenal Police Department FY 25/26 Budget.

ATTACHMENTS:

1. Resolution No. 2025-__

2. Updated Military Equipment Use Policy (Policy 706)

3. Updated Military Equipment Ordinance (Amending Ordinance No. 2022-03) November 13, 2025 Pg. 13
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
AGENDA ITEM NO. – A

4. Military Equipment Inventory List

5. Annual Military Equipment Reports (2022, 2023, 2024, 2025) November 13, 2025 Pg. 14

BEFORE THE CITY COUNCIL OF THE

CITY OF AVENAL
IN THE MATTER OF:

Adoption of the Updated Avenal Police
Department Military Equipment Use Policy,
Introduction and Waiver of First Reading of
Amended Ordinance, and Acceptance of
Retroactive and Current Annual Reports (AB
481 Compliance)
RESOLUTION 2025-__
WHEREAS, Assembly Bill 481 (AB 481) requires law enforcement agencies to obtain governing-body approval, by ordinance, prior to acquiring or using military equipment and to provide annual reports pursuant to Government Code §§7070–7072; and
WHEREAS, the Avenal Police Department adopted an AB 481-compliant Military Equipment Use Policy in 2022 under Ordinance No. 2022-03; however, the required annual reports and public community engagement meetings were not completed for 2022, 2023, or 2024; and
WHEREAS, during that period, the Department experienced limited administrative capacity and lacked trained staff to complete AB 481 filings, though use of military equipment was minimal and limited primarily to UAS training and documentation; and
WHEREAS, the responsibility for preparing the required reports in 2022, 2023, 2024 had been assigned to Captains who are no longer with the Department, which contributed to the lapse in compliance; and
WHEREAS, upon the appointment of a new Chief of Police, the Department implemented administrative and policy reforms, republished the policy on September 15, 2025, and prepared retroactive reports to ensure full compliance and transparency; and WHEREAS, the updated Military Equipment Use Policy (Policy 706) shall replace the previous Policy 709 and includes additional clarifying language as well as the designation of a responsible staff member to oversee compliance, reporting, and coordination with City administration; and
WHEREAS, it in the best interest of the City of Avenal to adopt the updated Military Equipment Use Policy, approve the amended ordinance superseding the 2022 November 13, 2025 Pg. 15

version, retroactively accept and approve reports for 2022, 2023, and 2024, and acknowledge and approve the current 2025 report through September 30, 2025; and WHEREAS, the City Council desires that the Avenal Police Department (APD) will hold the required public community engagement meeting within 30 days after submission and public release of the annual military equipment reports, in the spirit of transparency and accountability, at which the general public may discuss and ask questions regarding the annual military equipment report and the APD’s funding, acquisition or use of military equipment.

UPON MOTION OF COUNCIL MEMBER , SECONDED BY

COUNCIL MEMBER , THE FOLLOWING WAS PASSED, APPROVED,

AND ADOPTED BY THE CITY COUNCIL AT AN OFFICIAL MEETING HELD ON October 23, 2025, BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
,
AVENAL
MARIA ORTIZ, City Clerk

CITY OF AVENAL
* * * * * * * * * * * * * * * * * *
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL:

1. Found the foregoing recitals to be true and correct;

2. Approved and adopted the updated Avenal Police Department Military Equipment Use Policy (Policy 706) and accompanying Inventory List;

3. Introduced by title only, and waived the first reading of the ordinance adopting the updated Military Equipment Use Policy (Policy 706) pursuant to Government Code §7071;

4. Ordered that the proposed Ordinance be added to the agenda for the next regular City Council meeting, for a second reading or waiver thereof, and consideration for enactment;
November 13, 2025 Pg. 16

5. Accepted and filed the Military Equipment Annual Reports for Calendar Years 2022, 2023, 2024, and 2025 (through September);

6. Authorized and directed the Chief of Police to cause to be conducted the required community engagement meeting within 30 days after submission and public release of the aforementioned Military Equipment Annual Reports, and ensure said annual reports are published and submitted in accordance with Government Code §§7070–7072;

7. Found that adoption of this resolution brings the City of Avenal into full compliance with AB 481; and

8. Authorized the Chief of Police, City Manager, City Clerk and relevant City staff to carry out the terms and conditions of this resolution and to take all steps reasonably necessary, proper and/or convenient and/or incidental thereto. * * * * * * * * * * * * * * * * * *
November 13, 2025 Pg. 17
1 ORDINANCE NO. 2025-__

AN ORDINANCE OF THE CITY OF AVENAL AMENDING
AND RESTATING ORDINANCE NO. 2022-03, ENACTING AN

UPDATED MILITARY EQUIPMENT USE POLICY FOR THE
AVENAL POLICE DEPARTMENT.

THE CITY COUNCIL OF THE CITY OF AVENAL DOES ORDAIN
AS FOLLOWS:

Section 1. PURPOSE. California Assembly Bill No. 481 (“AB-481”) requires local law enforcement agencies to obtain approval from their local governing body of a military equipment use policy, as specified, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment. This ordinance is intended to satisfy the requirements of AB-481 with regard to the Avenal Police Department (“APD”) and to update the previously approved Military Equipment Use Policy to reflect current equipment inventory, reporting, and administrative procedures.

Section 2. FINDINGS. The City Council (“Council”) of the City of Avenal (“City”) hereby finds and declares all of the following:
(a) The military equipment which is the subject of this ordinance is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety;
(b) The military equipment use policy approved by this ordinance will safeguard the public’s welfare, safety, civil rights, and civil liberties;
(c) The purchasing or retention of the equipment specified as to be acquired or maintained, if any, is reasonably cost effective compared to available alternatives which can achieve the same objective of officer and civilian safety;
(d) The APD’s prior military equipment use complied with all applicable use policies in effect at the time, if any, and to any extent that prior uses did not strictly comply with applicable policy, corrective action has been taken to remedy non-conforming uses and ensure future compliance; and
(e) The military equipment use policy approved by this ordinance was available on the APD’s internet website for at least thirty (30) days prior to the date this ordinance was considered and approved.

November 13, 2025 Pg. 18
2 Section 3. ADOPTION OF POLICY. The provisions, terms, and requirements of APD Policy 706, titled Military Equipment Use, attached hereto as ATTACHMENT A, are hereby incorporated into this ordinance as if fully set forth verbatim and are hereby approved by the Council as the APD’s current Military Equipment Use Policy. This ordinance supersedes the previous adoption of Policy 709 enacted under Ordinance No. 2022-03. The ordinance shall be reviewed at least once each calendar year at a regular meeting and voted on whether to renew the ordinance.

Section 4. NO LIABILITY. The provisions of this ordinance shall not in any way be construed as imposing any duty of care, liability, or responsibility for damage to person or property upon the City of Avenal, or any official, employee, or agent thereof.

Section 5. PENDING ACTIONS. Nothing in this ordinance or in the codes hereby adopted shall be construed to affect any suit or proceeding pending or impending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing, under any act or ordinance or code repealed by this ordinance, nor shall any just or legal right or remedy of any character be lost, impaired, or affected by this ordinance.

Section 6. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases of this ordinance, or its application to any other person or circumstance. The City Council of the City of Avenal hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases hereof be declared invalid or unenforceable.

Section 7. CONSTRUCTION. The City Council intends this ordinance to supplement, not to duplicate or contradict, applicable state and federal law, and this ordinance shall be construed in light of that intent. To the extent the provisions of the Avenal Municipal Code as amended by this ordinance are substantially the same as provisions in the Avenal Municipal Code existing prior to the effectiveness of this ordinance, then those amended provisions shall be construed as continuations of the earlier provisions and not as new enactments.

November 13, 2025 Pg. 19
3 Section 8. EFFECTIVE DATE; AND PUBLICATION. The foregoing ordinance shall take effect thirty (30) days from the date of the passage hereof. Prior to the expiration of fifteen (15) days from the passage hereof, a certified copy of this full ordinance shall be posted in the office of the City Clerk pursuant to Government Code Section 36933(a) and in three public locations within the City of Avenal, State of California, together with the names of the Council Members voting for and against the same.

THE FOREGOING ORDINANCE was passed, enacted, and adopted by the City Council of the City of Avenal, State of California, on this 23rd day of October, 2025, at a regular meeting of said Council duly and regularly convened on said day by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________
ALVARO PRECIADO, Mayor

CITY OF AVENAL
ATTEST: _____________________________
MARIA A. ORTIZ, City Clerk

CITY OF AVENAL
November 13, 2025 Pg. 20

AVENAL POLICE DEPARTMENT
Cecilio Velasco, Chief of Police
317 E. Alpine St, Avenal, CA 93204
Bus. 559-386-4444 Fax 559-386-4447

AVENAL POLICE DEPARTMENT

MILITARY EQUIPMENT ANNUAL REPORTS
2022 – 2025 (Retroactive and Current)
Prepared pursuant to California Government Code
§§7070–7072 (AB 481)
CALENDAR YEAR 2022
Equipment Inventory
• Unmanned Aerial System (UAS): DJI Mavic 2 Enterprise
• Other Qualifying Equipment: Rifles (5.56mm/.223 caliber), Less-Lethal Shotguns, Chemical Agents (Flashbangs), Mobile Command and DUI Trailers.

Summary of Use
• Drone Deployments: 21 flights.
o All flights used for training, familiarization, crime scene documentation, and public relations.
o No deployments for use-of-force or tactical operations. • Rifles: Five rifles issued to officers; none discharged or used in any officer-involved incidents.
• Less-Lethal Shotguns: Maintained; no deployments.
• Chemical Agents: Not deployed.
• Mobile Command and DUI Trailers: Used for DUI operations and outreach events.

Complaints or Concerns
None received.

Internal Audits and Violations
No policy violations or adverse findings.

November 13, 2025 Pg. 21
Fiscal Impact
Minimal; approximately $1,000 for drone battery replacement and maintenance.

Future Acquisition
No additional equipment planned.

CALENDAR YEAR 2023
Equipment Inventory
Same as 2022.

Summary of Use
• Drone Deployments: 11 flights.
o Primarily for documentation, training, and community engagement. • Rifles: Five rifles issued; none discharged.
• Less-Lethal Shotguns: Maintained; no deployments.
• Chemical Agents: Not deployed.
• Mobile Command and DUI Trailers: Used for DUI operations and outreach events.

Complaints or Concerns
None received.

Internal Audits and Violations
No violations identified.

Fiscal Impact
Approximately $1,200 for UAS maintenance and operator training.

Future Acquisition
Planned purchase of upgraded UAS (DJI Matrice 30T) in 2024.

CALENDAR YEAR 2024
November 13, 2025 Pg. 22
Equipment Inventory
• UAS: DJI Mavic 2 Enterprise and DJI Matrice 30T (acquired February 29, 2024). • Other Qualifying Equipment: Rifles, Less-Lethal Shotguns, Chemical Agents, Mobile Command and DUI Trailers.

Summary of Use
• Drone Deployments: 39 flights (combined total).
o Used for training, search warrants (perimeter overwatch), crime scene documentation, and community events.
• Rifles: Five rifles issued to officers; none discharged. • Less-Lethal Shotguns: Maintained; no deployments.
• Chemical Agents: Not deployed.
• Mobile Command and DUI Trailers: Used for major community events.

Complaints or Concerns
None received.

Internal Audits and Violations
No violations found.

Fiscal Impact
• UAS purchase: $16,000.
• Maintenance and training: $2,000.

Future Acquisition
None planned.

CALENDAR YEAR 2025 (January – September)
Equipment Inventory
Same as 2024.

Summary of Use
• Drone Deployments: 22 flights (as of September 30, 2025).

November 13, 2025 Pg. 23
o Used for training, search warrants, crime scene documentation, and community events.
• Rifles: Five rifles issued; none discharged.
• Less-Lethal Shotguns: Maintained; no deployments.
• Chemical Agents: Not deployed.
• Mobile Command and DUI Trailers: Used for community events.

Complaints or Concerns
None received.

Internal Audits and Violations
No violations identified.

Fiscal Impact
Approximately $1,200 for UAS maintenance and operator training.

Future Acquisition
No additional military equipment acquisitions planned for 2025.

Respectfully Submitted,
Cecilio Velasco
Chief of Police
Avenal Police Department
November 13, 2025 Pg. 24
Policy
706
Avenal Police Department
Avenal PD Policy Manual
Military Equipment
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).

California Government Code § 7070(c) provides a list of equipment types that are considered to be “military equipment” for purposes of this policy requirement, and this Military Equipment Use Policy includes information for any such equipment types that are possessed by the Avenal Police Department, or reasonably likely to be deployed in the City of Avenal by its law enforcement partners.
706.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department.

Military equipment – California Government Code § 7070(c) defines Military Equipment as any of the following:

1. Unmanned, remotely piloted, powered aerial or ground vehicles.

2. Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.

However, police versions of standard consumer vehicles are specifically excluded from this subdivision.

3. High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.

4. Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.

5. Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.

6. Weaponized aircraft, vessels, or vehicles of any kind.

7. Battering rams, slugs, and breaching apparatuses that are explosive in nature.

However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.

8. Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.

9. Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision.

10. Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the November 13,
exception of standard issue service weapons and ammunition of less than .50 caliber 2025 Pg. 25
that are issued to officers, agents, or employees of a law enforcement agency or a state agency.

11. Any firearm or firearm accessory that is designed to launch explosive projectiles.

12. "Flashbang" grenades and explosive breaching tools, "tear gas," and "pepper balls," excluding standard, service-issued handheld pepper spray.

13. Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD).

14. The following projectile launch platforms and their associated munitions: 40mm projectile launchers, "bean bag," rubber bullet, and specialty impact munition (SIM) weapons.

15. Any other equipment as determined by a governing body or a state agency to require additional oversight.

16. Notwithstanding paragraphs (1) through (15), "Military Equipment" does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.

Military Equipment Policy – A Military Equipment Use Policy is a publicly released written document that includes, at a minimum, all of the following:

1. A description of each type of Military Equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the Military Equipment.

2. The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of Military Equipment.

3. The fiscal impact of each type of Military Equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.

4. The legal and procedural rules that govern each authorized use.

5. The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of Military Equipment to ensure the full protection of the public's welfare, safety, civil rights, and civil liberties and full adherence to the Military Equipment use policy.

6. The mechanisms to ensure compliance with the Military Equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.

7. For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of Military Equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.

November 13, 2025 Pg. 26
Avenal Police Department
Avenal PD Policy Manual
Military Equipment
706.2 POLICY
It is the policy of the Avenal Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment, and with the provisions of Government Code § 7072 with respect to the annual military equipment report. 706.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police shall designate a member of this department to act as the Military Equipment Coordinator. The responsibilities of the Military Equipment Coordinator include but are not limited to:

1. Acting as liaison to the governing body for matters related to the requirements of this policy.

2. Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.

3. Conducting an inventory of all military equipment at least annually.

4. Collaborating with any allied agency that may use military equipment within the jurisdiction of Avenal Police Department (Government Code § 7071), including tracking those agencies compliance with AB 481.

5. Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
a. Publicizing the details of the meeting.
b. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.

6. Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).

7. Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
706.4 MILITARY EQUIPMENT INVENTORY
Pursuant to Government Code section 7070(d), the attached inventory list provides a description of each type of military equipment, the quantity, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment. This section will include the purposes and authorized uses, the fiscal impact, the legal and procedural rules that govern the use, and the training required, for each type of military equipment.

The City’s military equipment inventory is included as an attachment at the end of this document or you can follow a link here: Click here for the attachment Refer to the Kings County Sherriff’s Office website for a list of qualifying equipment not listed in this policy that is not owned or regularly used by the Avenal Police Department, but which is known to be owned and/or utilized by the Kings County Sherriff’s Office, including their SWAT Team. While the equipment listed is not purchased, owned, or maintained by the Avenal Police Department, it could be used within the jurisdiction of the City of Avenal should the Kings County Sheriff’s Office be deployed, and thus the City is referencing that policy here. It is important to note that the K
November 13,
ings
2025
County SWAT Team is generally only deployed in extreme circumstances Pg. 27
such as active shooter incidents, hostage situations, and the execution of high-risk search and arrest warrants. The equipment the Kings County Sherriff’s Office possesses is rarely deployed but may prove essential to emergency operations when needed. 706.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):

1. Requesting military equipment made available pursuant to 10 USC § 2576a.

2. Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.

3. Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.

4. Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department.

5. Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.

6. Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.

7. Acquiring military equipment through any means not provided above. 706.6 COLLABORATION WITH OTHER JURISDICTIONS
Law enforcement agencies collaborating with the Avenal Policy Department shall adhere to their agencies military equipment policies for the use of any of their military equipment. 706.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072) that includes the following:

November 13, 2025 Pg. 28
Avenal Police Department
Avenal PD Policy Manual
Military Equipment

1. A summary of how the military equipment was used and the purpose of its use.

2. A summary of any complaints or concerns received concerning the military equipment.

3. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.

4. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.

5. The quantity possessed for each type of military equipment.

If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

The Chief of Police or the authorized designee shall also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory.

The Avenal City Council will use the Annual Military Equipment Report as a mechanism to ensure the Avenal Police Department’s compliance with this Military Equipment Use Policy, and to help it determine whether to approve, revise, or revoke components of the Military Equipment Use Policy for the subsequent year.
706.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the Military Equipment annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment. 706.9 PUBLIC INVOLVEMENT
Pursuant to California Government Code §7070(d)(7), members of the public may register complaints or concerns or submit questions about the use of each specific type of Military Equipment in this policy by any of the following means:

1. Via email to: [email protected]

2. Via phone call to: (559) 386-4444

3. Via mail sent to: Avenal Police Department 317 E. Alpine Street, Avenal, California 93204.

The Avenal Police Department is committed to responding to complaints, concerns and/or questions received through any of the above methods in a timely manner. 706.9 POLICY COMPLIANCE
Government Code section 7070 requires that this policy specify the mechanisms to be used by the Department to ensure compliance with this policy. Complaints regarding violations of this policy are subject to investigation and discipline in accordance with Policy 1010, and other policies of the Department related to officer discipline. Complaints, questions, or other inquiries November 13, 2025 Pg. 29
can be made as described below in the Public Involvement section. Further, The Chief will designate a Military Equipment Coordinator, whose responsibilities are described herein, which will include assisting with ensuring compliance with this policy.

November 13, 2025 Pg. 30
Attachment 1
City of Avenal Military Equipment Inventory List
706.4

AVENAL POLICE MILITARY USE EQUIPMENT
Agency Content
The following equipment is owned, operated and maintained by the Avenal Police Department.
706.4.1

UNMANNED AIRCRAFT SYSTEM (UAS)
Agency Content
Unmanned Aircraft System (UAS): An unmanned aircraft along with the associated equipment necessary to control it remotely.

Description, quantity, capabilities, and purchase cost of current UAS:

1. DJI MAVIC ENTERPRISE DUALS, cost $5,500 each, quantity: 1. UAS that has a color and infrared camera as well as audible speaker and light. Capable of video recording and weighs 899 grams, approx. 30 minutes offlight time.

2. DJI MATRICE 30T, cost: $16,000 each, quantity: 1. UAS that has color, infrared, thermal camera, with a laser range finder. This drone includes an audible speaker, and light attached. Capable of video recording and weighs 4040 grams, approx. 43 minutes offlight time.

Purpose:

UAS deployment should be considered for directed enforcement deployments on specific incidents when an aerial view would assist officers or incident commanders. Some examples of such incidents may include:
• Perimeter/Block Searches
• Missing Persons Investigations
• Search and Rescue operations
• Major/Fatality Collision Investigations
• Disaster Management
• Agency assistance
• Fire response, prevention, containment, and life preservation missions. • Crime Scenes
• Crowd Control situations
• Search Warrants
• S.W.A.T. Operations
• Explosive Ordnance Disposal
• Barricaded Suspect(s)
November 13, 2025 Pg. 31
• Supporting Criminal Investigations
• Routine Training
• Community Engagement Presentations (when authorized by the Watch • Commander or UAS Program Manager or Supervisor)
• Other events or categories Designated by Chief or Designee for deployment on a caseby-case basis.

Authorized Use:

Only assigned operators who have completed the required training shall be permitted to operate any drones during approved missions.

Expected Life Span:
a) All UAS equipment, 3-5 years.

Fiscal Impact
Annual maintenance and battery replacement cost is approximately $4,000.

Training:

All Department UAS operators must attend department training and ongoing quarterly training.

Legal and Procedural Rules:

Use is established under the Avenal Police Department's UAS policy. It is the policy of the APD to utilize UAS only for official law enforcement purposes, and in accordance with California and federal law.
706.4.2

MOBILE INCIDENT COMMAND (MOBILE COMMAND CENTER- MCC)
Agency Content
Description, quantity, capabilities, and purchase cost:

1. 26 foot pull behind jayco trailer quantity: 1. The MCC can also be utilized for SWAT/CRT and other critical incidents, preplanned large events, searching for missing persons, natural disasters, and community events.

Purpose:

To be used based on the specific circumstances of a given critical incident, large event, natural disaster or community event that is taking place.

November 13, 2025 Pg. 32
Authorized Use:

Use The MCC shall be used by Officers trained in their deployment and in a manner consistent with Department policy and training. Furthermore, only employees or volunteers who are properly licensed will be allowed to drive the MCC.

Lifespan:
a) The MCC, 20-year lifespan on chassis and structure.

Fiscal Impact:

Annual maintenance cost is approximately $1,000.

Training:

The driver/operator shall receive training in the safe handling of the vehicle on a closed training course. Once the operator has shown competence in vehicle handling, the driver/operator will drive the vehicle throughout the city with an experienced driver.

Legal and Procedural Rules:

It is the policy of the Department to use the MCC only for official law enforcement purposes, and in accordance with California State law regarding the operation of motor vehicles.

Description, quantity, capabilities, and purchase cost:

2. 16 foot pull behind Jayco trailer quantity: 1. The DUI trailer is specific for DUI enforcement operations but can serve as a mini mobile incident command center if needed.

Purpose:

To be used for primarily DUI enforcement operations, but can also serve as a M.C.C.

Authorized Use:

Use of the MCC/ DUI trailer shall be used by Officers trained in their deployment and in a manner consistent with Department policy and training. Furthermore, only employees or volunteers who are properly licensed will be allowed to drive the MCC.

Lifespan:
a) The MCC, DUI trailer 20-year lifespan on chassis and structure.

Fiscal Impact
Annual maintenance cost is approximately $1,000.

November 13, 2025 Pg. 33
Training:

The driver/operator shall receive training in the safe handling of the vehicle on a closed training course. Once the operator has shown competence in vehicle handling, the driver/operator will drive the vehicle throughout the city with an experienced driver.

Legal and Procedural Rules:

It is the policy of the Department to use the MCC/ DUI trailer only for official law enforcement purposes, and in accordance with California State law regarding the operation of motor vehicles.
706.4.3

LESS LETHAL SHOTGUN
Agency Content
Less Lethal Shotgun: Less Lethal Shotgun is used to deploy the less lethal 12-gauge SuperSock Beanbag Round.

Description, quantity, capabilities, and purchase cost:

1. REMINGTON 870 LESS LETHAL SHOTGUN, cost: $946, quantity: 10.

The Remington 870 Less Lethal Shotgun is used to deploy the less lethal 12-gauge Super-Sock Beanbag Round up to 75 feet. The range of the weapon system helps to maintain space between officers and a suspect reducing the immediacy of the threat which is a principle of De-escalation.

2. 12-GAUGE SUPER-SOCK BEANBAG ROUND, cost: $5, quantity: 500 A less lethal 2.4- inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot at a velocity of 270-290 feet per second (FPS). CTS Super-Sock rounds are discharged from a dedicated 12-gauge shotgun. This round provides accurate and effective performance when fired from the approved distance of not fewer than five (5) feet. The maximum effective range of this munition is up to 75 feet from the target. The Model 2581 Super-Sock is in its deployed state immediately upon exiting the barrel. It does not require a minimum range to "unfold" or "stabilize." The SuperSock is an aerodynamic projectile. However, accuracy is relative to the shotgun, barrel length, environmental conditions, and the operator. The Super-Sock is very accurate. However, effectiveness depends on many variables, such as distance, clothing, stature, and the point where the projectile impacts.

Purpose:

To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. '
Authorized Use:

November 13, 2025 Pg. 34
Use Situations for use of the less lethal weapon systems may include, but are not limited to:
• Self-destructive, dangerous and/or combative individuals. • Riot/crowd control and civil unrest incidents.
• Circumstances where a tactical advantage can be obtained. • Potentially vicious animals.
• Training exercises or approved demonstrations.

Lifespan:
a) Remington 870 Less Lethal Shotgun- 25 years.
b) Super Sock Round- No listed expiration date.

Fiscal Impact:

Annual maintenance is approximately $50 for each shotgun.

Training:

All officers are trained in the 12 gauge less lethal shotgun as a less lethal option by inservice training.

Legal and Procedural Rules:

It is the policy of the APD to utilize the less lethal shotgun only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force. 706.4.4
RIFLES
Agency Content
Rifles: Guns that are fired from shoulder level, having a long spirally grooved barrel intended to make bullets spin and thereby have greater accuracy over a longer distance.

Description, quantity, capabilities, and purchase cost

1. BUSHMASTER AR-15 5.56mm/.223 CALIBER RIFLE, cost $1500, quantity: 15 Standard patrol rifle issued to officers in 16" configuration.

2. COLT M4AR-15 5.56mm/.223 CALIBER RIFLE, cost $2000, quantity: 2 Short barreled AR-15 rifles, not issued for patrol.

3. 5.56MM/.223 CALIBER .55 GR rifle duty ammunition various brands in hollow point, or soft point, cost $2000 per case of 1,000 rounds, quantity: 5 cases.

November 13, 2025 Pg. 35

4. 5.56MM/.223 CALIBER .55 GR rifle range ammunition of various brands in full metal jacket, cost $1000 per case of 1,000 rounds, quantity: 14 cases.

Purpose:

To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and feasible.

Authorized Use:

Only members that are POST certified, or in-house trained by a certified POST rifle instructor are authorized to use a rifle.

Expected Lifespan:
a) Bushmaster AR-15 5.56MM/.223 caliber rifle-5 years
b) Colt M-4 5.56MM/.223 caliber rifle-5 years
c) 5.56/.223 rifle duty ammunition-No expiration
d) 5.56/.223 rifle range ammunition-No expiration
Fiscal Impact
Annual maintenance is approximately $50 for each rifle.

Training:

Prior to using a rifle, Officers must be certified by a P.O.S.T. Instructor in the operation of the rifle. Additionally, all members that operate the above listed rifles must pass a quarterly range qualification.

Legal and Procedural Rules:

Officers will deploy rifles in accordance with Department manual section 305.3.3 Patrol Rifles and pursuant to State and Federal law regarding the use of force. 706.4.5

CHEMICAL AGENTS AND SMOKE CANISTERS
Agency Content
Canisters contain chemical agents that are released when deployed.

Description, quantity, capabilities, and purchase cost:

1. COMBINED SYSTEMS INC. FLASH-BANG, #7920M. Quantity: 3 costs: $200 each. The CTS 7290M is the mini form factor of the standard for diversionary devices. The 7290m produces 180db and 6-8 million candelas of light output. It is designed with a top and bottom ported body, ensuring successful deployment should it hit a hard surface. In addition, internal adjustments have greatly reduced smoke output.

November 13, 2025 Pg. 36
Purpose:

To deescalate a situation or lower the likelihood of lethal force. Situations for use of the less­ lethal systems may include, but are not limited to, dangerous and/or combative individuals, riot/crowd control and civil unrest incidents, circumstances where a tactical advantage can be obtained, and potentially vicious animals. Officers will use less-lethal weapons in compliance with California Penal Code Section 13652.

Authorized Use:

Only members that are POST certified, or in-house trained by a certified POST chemical agents' instructor are authorized to use them.

Expected Lifespan:
a) 5 years from manufacturing date.

Fiscal Impact:

No annual maintenance.

Training:

Sworn members utilizing chemical agents must be certified by a P.O.S.T. Instructor in the less than lethal and chemical agents.

Legal and Procedural Rules:

Officers will deploy chemical agents in accordance with Department manual section 428.15 Use of Chemical agents and crowd control and pursuant to State and Federal law regarding the use of force.
706.4.6

KINGS COUNTY MILITARY USE EQUIPMENT
Agency Content
The Avenal Police Department and Kings County Sheriff's Office currently have a Memorandum of Understanding (MOU) regarding the response of Special Weapons and Tactics (SWAT) team utilization and response to the City of Avenal for High-Risk incidents requiring the use of specially trained officers and deputies to apprehend dangerous suspects and serve high risk search warrants. There is no Fiscal Cost to the City of Avenal for the use of this equipment.
a) A list of military equipment, and its use by the Kings County Sheriff’s Office can be located at:
https://www.countyofkingsca.gov/departments/public-safety/sheriff November 13, 2025 Pg. 37

CENTRAL SAN JOAQUIN VALLEY

RISK MANAGEMENT AUTHORITY
1750 Creekside Oaks Drive, Suite 200  Sacramento, CA 95833 (916) 244-1100  (800) 541-4591
Fax (916) 244-1199  E-Mail [email protected] Northern Region
Angels Camp
Atwater
Ceres
Escalon
Gustine
Hughson
Lathrop
Livingston
Newman
Oakdale
Patterson
Ripon
Riverbank
Sonora
Sutter Creek
Tracy
Turlock
Waterford
Central Region
Chowchilla
Clovis
Dinuba
Dos Palos
Firebaugh
Fowler
Huron
Kerman
Kingsburg
Los Banos
Madera
Mendota
Merced
Orange Cove
Parlier
Reedley
San Joaquin
Sanger
Selma
Southern Region
Arvin
Avenal
Corcoran
Delano
Exeter
Farmersville
Lemoore
Maricopa
McFarland
Porterville
Shafter
Taft
Tehachapi
Tulare
Wasco
Woodlake
DATE: July 14, 2025
TO: CSJVRMA Member City Councils
FROM: Jeanette Workman, Administrator
SUBJECT: AMENDED AND RESTATED CSJVRMA JOINT POWERS AGREEMENT –

ACTION REQUIRED
The Central San Joaquin Valley Risk Management Authority’s (CSJVRMA) staff and CSJVRMA Legal Counsel, Mr. John Lavra, in conjunction with the CSJVRMA Administration and Financial Services Subcommittee, who will make recommendations to the Executive Committee, are conducting a full review of the CSJVRMA governing documents to ensure they continue to reflect the CSJVRMA’s current practices, legal requirements, and operational needs.

Pursuant to action by the Central San Joaquin Valley Risk Management Authority’s (CSJVRMA) Executive Committee on June 26, 2025, we are forwarding to you an Amended and Restated Joint Powers Agreement for presentation and approval by your city’s city council at their earliest opportunity.

Amendments to the Joint Powers Agreement require a written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the member cities. Upon signature by twothirds (2/3rds) of the member cities, any member city failing or refusing to abide by such amendments may be involuntarily terminated as a party to the Agreement.

Mr. Lavra advised the Executive Committee that although the Joint Powers Agreement, even as last amended in 1994, meets the legal requirements as set forth in the government code for Joint Powers Authorities, the document has been updated as follows:
 Definitional terms have been defined more clearly.
 Language has been broadened to give leeway in the event the CSJVRMA wants to consider creating or participating in a captive agency.  An addition was made pursuant to Government Code Section 6509 that was not part of the law in 1994 when CSJVRMA last amended the Agreement. The change requires JPAs to designate a member whose restrictions would apply to the operations of the JPA. Below is an excerpt from correspondence from Mr. Lavra:
“This code section was enacted to prevent a local public entity from exercising powers inconsistent with its own charter, ordinance or resolution simply by becoming a member of a JPA. JPA's are formed to permit public entities to exercise powers on a collective basis, which they could, absent the JPA, exercise individually. However, the legislature wanted to place some restriction on the power of the JPA, without that JPA having to comply with all restrictions that might be in place for all of the members of the JPA. It would be unworkable, for instance, if the JPA had to satisfy or verify any and all November 13, 2025 Pg. 38
CSJVRMA Member City Councils
July 14, 2025

restrictions from the ordinances of all of the members of the JPA when transacting the business of the JPA. In order to strike a balance, section 6509 permits the JPA to agree to any restrictions in its exercise of powers based on the restrictions of one identified member city.”
The City of Ripon has been added to the Agreement as the designated city under Government Code Section 6509 with City of Madera listed as a secondary city in the event the City of Ripon were to terminate its membership. These two cities have no restrictions in place that would conflict with the day-to-day operations of the JPA.

To assist you in presenting this information to your city council for approval, a redline version of the Joint Powers Agreement is attached. Also attached are the following:
 A proposed new Joint Powers Agreement to be executed upon approval by your city council.
 A sample resolution that can be used to document the action taken by your city council in approving the Amended and Restated Joint Powers Agreement. This document is also being provided in a Word format to allow you to modify as appropriate for adoption by your council when approving the Amended and Restated Joint Powers Agreement.

Upon approval of the new Joint Powers Agreement by your city council, the final document needs to be executed by your City Manager/Administrator or an authorized individual from your city. Please forward an original, signed copy of the new Joint Powers Agreement, along with a copy of the adopted and fully executed council resolution, to Samantha Zellmer, CSJVRMA Board Secretary, at the following address:

CSJVRMA
1750 Creekside Oaks Drive, Suite 200
Sacramento, CA 95833
If you have any questions, please contact Jeanette Workman, CSJVRMA Administrator, at [email protected] or (916) 244-1110.

November 13, 2025 Pg. 39

CENTRAL SAN JOAQUIN VALLEY

RISK MANAGEMENT AUTHORITY

JOINT POWERS AGREEMENT
AS AMENDED JULY 1, 20251994
November 13, 2025 Pg. 40

CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY

JOINT POWERS AGREEMENT

TABLE OF CONTENTS
ARTICLE I ......................................................................................................................................... 3 DEFINITIONS .................................................................................................................................... 3 ARTICLE II ........................................................................................................................................ 4 PURPOSES ....................................................................................................................................... 4 ARTICLE III ....................................................................................................................................... 4 CREATION OF JOINT POWERS AUTHORITY ..................................................................................... 4 ARTICLE IV ....................................................................................................................................... 5 PARTIES TO AGREEMENT ................................................................................................................ 5 ARTICLE V ........................................................................................................................................ 5 MEMBERSHIP .................................................................................................................................. 5 ARTICLE VI ....................................................................................................................................... 6 TERM OF AGREEMENT .................................................................................................................... 6 ARTICLE VII ...................................................................................................................................... 6 POWERS OF THE AUTHORITY .......................................................................................................... 6 ARTICLE VIII ..................................................................................................................................... 7 BOARD OF DIRECTORS .................................................................................................................... 7 ARTICLE IX ....................................................................................................................................... 8 BYLAWS AND REGULATIONS ........................................................................................................... 8 ARTICLE X ........................................................................................................................................ 8 EXECUTIVE COMMITTEE ................................................................................................................. 8 ARTICLE XI ....................................................................................................................................... 9 OFFICERS ......................................................................................................................................... 9 ARTICLE XII ...................................................................................................................................... 9 JOINT PROTECTION PROGRAMS ..................................................................................................... 9 ARTICLE XIII ................................................................................................................................... 10 RESERVE FUNDS ............................................................................................................................ 10 ARTICLE XIV ................................................................................................................................... 10 OPERATING FUND ......................................................................................................................... 10 November 13, 2025 Pg. 41
ARTICLE XV .................................................................................................................................... 10 BUDGET ......................................................................................................................................... 10 ARTICLE XVI ................................................................................................................................... 10 FUNDING AND PROCEDURES FOR CALCULATING ANNUAL CONTRIBUTIONS ............................. 10 Joint Powers Agreement
Table of Contents

ARTICLE XVII .................................................................................................................................. 10 RESPONSIBILITIES OF AUTHORITY ................................................................................................ 11 ARTICLE XVIII ................................................................................................................................. 11 RESPONSIBILITIES OF MEMBER CITIES .......................................................................................... 11 ARTICLE XIX ................................................................................................................................... 12 WITHDRAWAL ............................................................................................................................... 12 ARTICLE XX .................................................................................................................................... 12 INVOLUNTARY TERMINATION ...................................................................................................... 12 ARTICLE XXI ................................................................................................................................... 12 CONTINUED LIABILITY ................................................................................................................... 12 ARTICLE XXII .................................................................................................................................. 12 REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION ............................................. 12 ARTICLE XXIII ................................................................................................................................. 13 TERMINATION OF AUTHORITY ...................................................................................................... 13 ARTICLE XXIV ................................................................................................................................. 13 AUDIT ............................................................................................................................................ 14 ARTICLE XXV .................................................................................................................................. 14 ARBITRATION ................................................................................................................................ 14 ARTICLE XXVI ................................................................................................................................. 14 BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS, AND MEMORANDA OF COVERAGE14 ARTICLE XXVII ................................................................................................................................ 14 ENFORCEMENT ............................................................................................................................. 14 ARTICLE XXVIII ............................................................................................................................... 14 AMENDMENTS .............................................................................................................................. 14 November 13, 2025 Pg. 42
ARTICLE XXIX ................................................................................................................................. 15 NOTICES ........................................................................................................................................ 15 ARTICLE XXX .................................................................................................................................. 15 COUNTERPARTS ............................................................................................................................ 15 November 13, 2025 Pg. 43
Joint Powers Agreement Page 1 Amended July 1, 20251994

AMENDED JOINT EXERCISE OF POWERS AGREEMENT

FOR INSURANCE AND RISK MANAGEMENT PURPOSES
THIS AMENDED AGREEMENT, dated for convenience this 1st day of July, 20251994, made and entered into by, between, and among those Member Cities which become parties to this Agreement by action of their governing boards adopting a resolution agreeing to participate in the joint powers entity created by the terms and conditions of this Agreement; RECITALS:

WHEREAS, California Government Code Section 6500, et. seq. provides that two or more public agencies may, by agreement, exercise any power common to the contracting parties; and WHEREAS, California Government Code Sections 990 and 990.4 provide that a local entity may self-insure, purchase insurance through an authorized insurer, purchase insurance through a surplus line broker, or any combination thereof; and WHEREAS, California Government Code Section 990.8 provides that two or more local public entities, by a joint powers agreement, may provide insurance for any authorized purpose by any one or more of the methods specified in Section 990.4; and WHEREAS, Article XVI, Section 6, of the California Constitution provides that insurance pooling arrangements under joint exercise of powers agreements shall not be considered the giving or lending of credit as prohibited therein; and
WHEREAS, each of the cities which are parties to this Agreement desires to join together with other cities in order to collectively self-insure or pool their losses and to jointly purchase insurance and administrative services in connection with Joint Protection Programs for said cities; and
WHEREAS, the Tulare-Kings Municipal Risk Management Authority, a public entity, was created by an initial Agreement dated April 1, 1979, among various cities within the Counties of Tulare and Kings; and
WHEREAS, the name of the organization was changed to the Central San Joaquin Valley Risk Management Authority on July 1, 1981; and
WHEREAS, the initial Agreement was amended on January 1, 1985 and July 1, 1994 by a two-thirds vote of the Member Cities' city councils; and November 13, 2025 Pg. 44
Joint Powers Agreement Page 2 Amended July 1, 20251994
WHEREAS, said Member Cities have determined that it is again appropriate and in the public interest to make certain technical corrections and additions to this Agreement which will provide clarification and will permit the governing body to meet a minimum of two times a year to conduct that business which only the governing body may act upon; and WHEREAS, it is therefore necessary to amend said Joint Powers Agreement; and WHEREAS, said Agreement provides that amendments to the Agreement may be made by a vote of two-thirds (2/3rds) of the Member Cities by resolution of the City Councils of said Cities:

NOW, THEREFORE, for and in consideration of the execution of this Agreement by twothirds (2/3rds) of the Member Cities, each of the Member Cities which are parties hereto does hereby adopt this amended Agreement, dated July 1, 20251994, which concurrently supersedes that certain Agreement creating the Authority, dated April 1, 1979, and all amendments thereto.

November 13, 2025 Pg. 45
Joint Powers Agreement Page 3 Amended July 1, 20251994

ARTICLE I

DEFINITIONS
The following words, when typed in bold print within the provisions of this Agreement, shall have the following definitions:
"Administrator" shall mean that person or group appointed by the Executive Committee and given responsibility for the management, administration, and operation of the Authority.
“Agreement” shall mean the Joint Powers Agreement creating the Central San Juoaquin Valley Risk Management Authority.
"Authority" shall mean the Central San Joaquin Valley Risk Management Authority, aka the RMA.
"Board of Directors" or "Board" shall mean the governing body of the Authority. "Broker" shall mean the insurance broker hired by the Executive Committee to acquire insurance coverage.
"Claims" shall mean demands made against the Authority arising out of occurrences which are claimed to be within one of the Authority'sJoint Protection Programs as developed by the Board.
"Deposit Premium" shall mean the annual dollar amount determined by the Board of Directors payable by each Member City for the purpose of self-insurance coverage, excess insurance premiums, and administrative costs, charged for the purpose of carrying out the powers of the Authority. those funds charged for the purpose of self-insured coverage. "Executive Committee" shall mean the elected officers and the representatives appointed by each region to represent that region.
"Fiscal Year" shall mean the period July 1 to June 30 of each year. "Insurance" shall mean any commercial insurance coverage. "Insurance Premium" shall mean those funds charged for the payment of group purchased insurance.
"Joint Protection Programs" shall mean any program to provide risk sharing or insurance coverage under this Agreement and shall include a determination as to the amount of initial Insurance Premiums and/or Deposit Premiums, a precise allocation plan and formula, and a determination of the amount and type, if any, of excess insurance to be purchased. .

Included within the term Joint Protection Program is the identification of exposures to accidental loss, the reduction or limitation of losses to Member City properties and from injuries to persons or property caused by the operations of Member Cities and the funding November 13, 2025 Pg. 46
Joint Powers Agreement Page 4 Amended July 1, 20251994
of those risks, together with any other functions appropriate or necessary to the functioning of the Joint Protection Program.
"Master Plan Document" shall mean the document, formally adopted by the Executive Committeeparticipating Member Cities, containing the provisions setting forth the operations, policies, and provisions of a self-insured or pooled coverage program, which shall include, but not be limited to, the following:

1. The scope of the program;

2. The procedures to be followed;

3. Who may participate;

4. Any limits or restrictions;

5. How Deposit Premiums are determined;

6. How refunds, if any, are determined;

7. Commitments required by participants; and

8. How the document may be amended.
"Member City" shall mean a city which is an incorporated municipality organized with a council, City Manager/Administrator form of government, which has been approved for participation in the Authority by the Executive Committee in accordance with applicable provisions of the Agreement and the Bylaws, and has signed the Agreement. "Operating Fund" shall mean the fund established by the Authority for the purpose of paying just demands submitted to the Authority. ;
"Representative" shall mean the person, normally the City Manager/Administrator of the Member City , who has been designated in writing by the Member City to represent and act for and on behalf of the Member City regarding any matter before the Authority's Board or Executive Committee. The Representative must be either: (a) the City Manager/Administrator or (b) a person designated by the City Manager/Administrator who holds a management/organizational position with the Member City and whose responsibilities include all or part of the Member City’s risk management functions (i.e., finance, human resources, claims/losses, insurance, and safety/risk control). "Self-Insurance" shall mean the process whereby the Authority maintains sufficient reserves to pay all claims and associated expenses of a risk exposurearea without purchasing insurance to cover the risk or a portion of the risk.

ARTICLE II

PURPOSES
The purpose of this Agreement is to provide joint powers common to each Member City for insurance purposes; to pool self-insured claims and losses, to purchase or participate in excess pooling or excess insurance coverage, and to provide related administrative services including risk management, consulting, actuarial services, claims adjusting and legal defense services;and share risks; to implement risk management principles; and to provide for the future inclusion of additional incorporated municipalities desiring to become parties to the Agreement.

November 13, 2025 Pg. 47
Joint Powers Agreement Page 5 Amended July 1, 20251994

ARTICLE III

CREATION OF JOINT POWERS AUTHORITY
A.

Pursuant to Section 6500, et. seq. of the California Government Code, the Authority is a public entity separate and apart from the parties to this Agreement. Pursuant to Government Code Section 6508.1, the debts, liabilities, and obligations of this joint powers authority shall not constitute debts, liabilities, or obligations of any party to this Agreement.

B. It is the express understanding of all parties that the Authority created originally on or about April 1, 1979, is the same Authority continued under this Agreement, even though some powers and procedures may be changed by this Agreement.

C. The Authority, its Board, officers, membership, and staff shall be governed by this Agreement, the Bylaws, Master Plan Documents, Memoranda of Coverage, and other documents duly adopted by the Authority.

ARTICLE IV

PARTIES TO AGREEMENT
A. Each city which has applied to and been accepted as a member of the Authority is a party to the Joint Exercise of Powers Agreement. . Each party to the Agreement shall be bound by this Agreement when two-thirds (2/3rds) of the city councils of the Member Cities have adopted this amended Agreement. . A party to this Agreement certifies that it intends to and does contract with the Authority and with all other Member Cities which have signed this Agreement and, in addition, with each city which may hereafter be added as a party to and may sign this Agreement. . Each city which has or may hereafter sign this Agreement also certifies that the deletion of any city from the Authority by voluntary withdrawal, involuntary termination, or otherwise, shall not affect this Agreement nor each Member City's intent to contract as described above with the then remaining Member Cities.

B. Each city which is a member of the Authority at the time this amended Agreement is adopted by two-thirds (2/3rds) of the Member Cities, certifies that it intends to and does hereby contract with the Authority and with all other current Member Cities, and in addition, with each city which may hereafter be added as a party to and may sign this Agreement.

ARTICLE V

MEMBERSHIP
A. ELIGIBILITY
November 13, 2025 Pg. 48
Joint Powers Agreement Page 6 Amended July 1, 20251994
To be a member of this Authority, a city must be an incorporated municipality which is characterized by having professional management as typified by a bona fide Council Manager/Administrator form of government and must be approved for participation in the Authority in the manner provided by the Bylaws.

B. NEW MEMBERS
Eligible incorporated municipalities may become a party to this Agreement pursuant to the Bylaws of the Authority.

ARTICLE VI

TERM OF AGREEMENT
This Agreement, as amended, shall become effective when approved by two thirds (2/3rds) of the respective City Councils of the Member Cities. . When effective, this Agreement, as may be amended from time to time, shall continue thereafter until terminated as herein provided. . This Agreement shall become effective as to any new Member City in accordance with the Bylaws and Master Plan Documents of the Authority.

ARTICLE VII

POWERS OF THE AUTHORITY
A. The Authority shall have all of the powers common to Member Cities and all additional powers set forth in Section 6500, et. seq. and Section 989, et. seq. of the Government Code and other applicable law. The Authority shall have all of the rights, immunities, privileges, and defenses afforded each Member City and peculiar to the particular Member City being sued or against which there has been a claim.

Pursuant to and to the extent required by Government Code section 6509, the Authority shall be restricted in the exercise of its powers in the same manner as the City of Ripon is restricted in the exercise of its powers. In the event the City of Ripon shall cease to be a Member of the Authority, then the Authority shall be restricted in the exercise of its powers in the same manner as the City of Madera.

The Authority is hereby authorized to do all acts necessary or appropriate for the exercise of said powers, including, but not limited to any or all of the following:

1. to mMake and enter into contracts;

2. to iIncur debts, liabilities, and obligations, but no debt, liability, or obligation of the Authority is a debt, liability, or obligation of a Member City which is a part of this Agreementexcept as otherwise provided;
November 13, 2025 Pg. 49
Joint Powers Agreement Page 7 Amended July 1, 20251994

3. to aAssess Member Cities as deemed appropriate for good cause as determined by the Executive Committee;

4. to aAcquire, hold, or dispose of real and personal property;

5. to rReceive contributions and donations of property, funds, services, and other forms of assistance from any sources;

6. to sSue and be sued in its own name;

7. to eEmploy agents and employees;

8. to aAcquire, construct, manage, and maintain buildings;

9. to lLease real or personal property, including propertythat of a Member City; and

10. to exercise all powers necessary and proper to carry out the terms and provisions of this Agreement or otherwise authorized by law.

B. Whenever in this Agreement any consent or approval is required, the same shall not be unreasonably withheld. This Agreement shall be construed and interpreted in accordance with the laws of the State of California.

ARTICLE VIII

BOARD OF DIRECTORS
A. STRUCTURE
The Authority shall be governed by a Board composed of one Representative from each Member City, each serving in an individual capacity as a member of the Board. . Each Member City shall appoint one Representative. . Appointments shall be limited to the City Manager/Administrator of each Member City or his/her authorized delegate. . Each Member City shall also appoint one alternate Representative. . The alternate Representative may attend and may participate in any meeting of the Board. . When the regular Representative for whom he/she is an alternate is absent from the meeting, the alternate Representative may vote. . Each Representative serves at the pleasure of the Member City being represented. . Each Representative has one vote as the member of the Board. . Representatives are not entitled to compensation. . However, the Executive Committee may authorize reimbursement for expense incurred by a Representative in connection with his/her duties for the Authority.

B. MEETINGS OF THE BOARD
The Board shall hold at least two meetings each year. . The Executive Committee shall determinefix by resolution the date upon which and the hour and place at which each regular meeting is to be held.

The President may call for a special meeting of the Board in compliance with open meeting laws in the State of California or a majority of the Representatives may call for a special meeting by filing a written request with the Secretary. . The President must then set a date, time, and place for the meeting to be held within 30 days and must make provision for Commented [JW1]: Meetings will continue to
be adopted by the EC, but in a less
formal manner than by resolution.

November 13, 2025 Pg. 50
Joint Powers Agreement Page 8 Amended July 1, 20251994
notice of the special meeting being given.

Each meeting of the Board, and each meeting of the Executive Committee, including, without limitation, regular, adjourned regular, and special meetings, shall be called, noticed, held, and conducted in accordance with the Ralph M. Brown Act (Section 54950 et. seq. of the Government Code).

The Authority shall have minutes of regular and special meetings kept. . As soon as possible after each meeting, copies of the minutes shall be forwarded to each Member City.

A majority of the members of the Board is a quorum for the transaction of business. .

However, less than a quorum may adjourn from time to time. . A vote of the majority of a quorum at a meeting is sufficient to take action, unless otherwise specified.

C. POWERS OF THE BOARD OF DIRECTORS
The Board shall provide policy direction for the Executive Committee, the officers, and the Administrator. . The Board may delegate any and all of its authority to the Executive Committee except the following:

1. Amendments toTo change the Bylaws, which requires at least a two-thirds (2/3rds) vote of the Board;

2. To creation ofe any new Joint Protection Program;

3. To termination of ae any Joint Protection Program;

4. To expulsion ofel a Member City;

5. To adoption of an operating budget for the Authority;

6. To change or reviseAmendments to the Authority's Conflict of Interest Code; and

7. To Aauthorization for e the issuance, modification, or defeasance of bonds.

ARTICLE IX

BYLAWS AND REGULATIONS
The Board shall adopt Bylaws and general regulations not inconsistent with State law and this Agreement.

ARTICLE X

EXECUTIVE COMMITTEE

The Board shall establish an Executive Committee and delegate functions not otherwise reserved to the entire Board. . The Executive Committee shall be appointed, have the powers, and hold meetings as set forth in the Bylaws.

November 13, 2025 Pg. 51
Joint Powers Agreement Page 9 Amended July 1, 20251994

ARTICLE XI

OFFICERS
The officers of the Authority shall consist of an elected President, First Vice President, and Second Vice President, and an appointed Administrator, Secretary, and Treasurer. . Other offices may be created by the Bylaws, Master Plan Documents, or the Administrator, subject to the approval of the Board or the Executive Committee, as applicable. . All offices shall be filled and have the powers and responsibilities as prescribed in the Bylaws or Master Plan Documents.

The president shall appoint someone other than the treasurer to perform the functions of auditor/controller of the Authority shall be performed by the Authority’s contracted administration firmofficers or employees or in-house staff, or the president may assume these functions as a collateral duty of the presidency. The auditor/controller must be a member of the Board. The Ttreasurer and auditor/controller have the powers, duties, and responsibilities specified in Government Code Section 6505.6. The Board shall require the treasurer and auditor/controller to file with the Authority an official bond in the amount to be fixed by the Board. The Authority shall pay the cost of bond premiums required by this section. The Authority shall purchase a bond which includes coverage for the duties performed by the Treasurer and the auditor/controller.

ARTICLE XII

JOINT PROTECTION PROGRAMS
A. The Executive Committee may at any time, and from time to time, offer to the Board for adoption such Joint Protection Programs as may be deemed desirable. . All Member Cities shall participate in those mandatory Joint Protection Programs as set forth in the Bylaws. .

All other Joint Protection Programs shall be optional. . The Board shall establish the amount of Deposit Premium, determine the amount of loss reserve contribution, provide for the handling of claims, and otherwise establish the policies and procedures necessary to provide a particular Joint Protection Program for Member Cities.

B. Each Joint Protection Program shall remain separate and distinct from every other Joint Protection Program and the liability and obligations of each program, and its participating Member Cities shall not be a liability or obligation of another program or participating Member City of another program. . A Member City's participation in one program shall not obligate it or its funds on deposit with the Authority, to the debts, obligations, or liabilities of any other program. . Separate accounting shall be maintained for each Joint Protection Program.

ARTICLE XIII

RESERVE FUNDS
The Authority may establish a fund for the purpose of paying the losses and establishing a reserve Commented [JR2]: Staff conformed this
section to reflect current
practices/align with 6505.6.

November 13, 2025 Pg. 52
Joint Powers Agreement Page 10 Amended July 1,
20251994
to cover the retained portion of losses that may be insured against by the Authority or the Member Cities. . The funds treasurer shall be invested and reinvest the funds in compliance with the Authority's Investment Policy and relevant Sstate laws. and in the same manner as if they were Member City funds.

Refunds shall be made in accordance with the Master Plan Document for each program.

ARTICLE XIV

OPERATING FUND
The Authority shall establish an Operating Fund. The Operating Fund is for the purpose of paying insurance premiums, broker's fees, adjusting fees, consultant and legal fees, and such other items as are appropriate. . Just demands for payment shall be made by warrants in compliance with the adopted budget. . The warrants shall be paid as directed by the Executive Committee. . The Board may establish such other funds as it considers appropriate which shall be maintained and invested in the same manner as the Operating Fund.

ARTICLE XV
BUDGET
The Board shall adopt a budget annually.

ARTICLE XVI

FUNDING AND PROCEDURES FOR CALCULATING

ANNUAL CONTRIBUTIONS
The provisions for funding and calculating annual contributions shall be as set forth in the Bylaws and the Master Plan Documents for each program.

ARTICLE XVII

RESPONSIBILITIES OF AUTHORITY
The Authority may perform or have performed the following functions in discharging its responsibilities under this Agreement:

1. assist Member Cities in developing their risk management programs ;

2. participate in risk management advisory committees formed by Member Cities;

3. provide loss prevention, safety, and security services;

4. provide all program services as required by program Master Plan Documents ;

5. provide loss analysis control by use of statistical analysis, data processing, and Commented [JR3]: This change is to allow
for the potential formation of a captive
entity, and investment under other state
laws.

Commented [JR4]: The MPD will be amended to
provide for flexibility in the payment
of refunds. Recall board action to
ratify decisions of executive committee
in withholding refund amounts.

November 13, 2025 Pg. 53
Joint Powers Agreement Page 11 Amended July 1,
20251994
record and file keeping services. . The purpose of this information is to identify high exposure operations and to evaluate proper levels of self-retention and deductibles;

6. conduct risk management audits to review the participation of each Member City in the program; and

7. perform other functions as required by the Board for the purpose of accomplishing the goals of this Agreement.

ARTICLE XVIII

RESPONSIBILITIES OF MEMBER CITIES
The Member Cities have the following responsibilities:

1. pay all financial obligations to the Authority within the time prescribed;

2. appoint an individual to be responsible for coordinating the risk management activities of his/her Member City with the Authority;

3. conduct its operations in a manner which enhances safety and loss control consistent with recommendations by Authority staff;

4. adopt a risk management program ;carry out the duties and responsibilities as assigned or mandated by the Board of Directors and/or the Executive Committee which may include, but are not limited to, adherence to and/or adoption of policies and procedures, support of initiatives deemed necessary for the proper functioning of the Authority, and timely execution of tasks deemed necessary for the operation and governance of the Authority;

5. establish a risk management advisory committee to work with the risk manager of the Authority;

6. maintain an active safety committee;

7. report to the risk manager during the development stages the addition of new programs or the significant reduction or expansion of existing programs;

8. permit and assist the Authority in conducting on-site safety and loss control inspections and/or safety or risk management audits as required by the Board;

9. submit DE3-DPs to the Authority concurrent with the submission dates established by the State of California;

10. submit underwriting information requested by the Authority on a timely basis;

11. provide accurate statistical data concerning the Member City to the Authority when requested;

12. cooperate fully with the Authority in determining the cause of losses and in the settlement of losses;

13. cooperate to the fullest extent with the Authority's Litigation Manager on matters of claims and the conduct of defense of claims; and

14. comply with risk management requirements established under the authority of this Agreement.

ARTICLE XIX
Commented [JW5]: This will be included in
the program master plan document
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Joint Powers Agreement Page 12 Amended July 1,
20251994

WITHDRAWAL
Any Member City, at their sole discretion, may voluntarily withdraw from membership in the Authority only at the end of any fiscal year by notifying the Authority in writing six (6) months prior to the end of any fiscal year, or at any other time which is agreed to by the Board, unless otherwise prohibited in the Master Plan Document of any program. . A notice of withdrawal shall be final and irreversible upon its receipt by the Authority unless the Board authorizes it to be rescinded by the Member City.

ARTICLE XX

INVOLUNTARY TERMINATION
A Member City may be removed from this Agreement by a two-thirds (2/3rds) vote of the Board for non-compliance with any provision of the governing documents. . Such involuntary termination shall proceed in accordance with the provisions set forth in the Bylaws.

ARTICLE XXI

CONTINUED LIABILITY
Upon any withdrawal or involuntary termination of a Member City, the said Member City shall continue to be responsible for any unpaid insurance premiums, deposit premiums, surcharges, administration costs, and claims and for any debts and assessments in accordance with the provisions of this Agreement, the Bylaws, Resolutions, and the Master Plan Documents of Joint Protection Programs in which the Member City has participated.

ARTICLE XXII

REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION
A. In the event a Member City withdraws from the Authority or its membership is involuntarily terminated, said Member City shall thereafter be entitled to receive its unobligated share of monies held by the Authority, less any and all amounts owed the Authority whether contingent or not, by the said withdrawing or terminated Member City. . The remainder of any funds held by the Authority for the withdrawing or terminating Member City subject to any retention amount as provided below, shall be the unobligated share and shall be refunded to the Member City and shall be accepted in full settlement and satisfaction against any claims the Member City may have against the Authority. . The Authority shall require that sufficient funds are retained on deposit with the Authority to completely pay any and all unpaid insurance premiums, deposit premiums, surcharges, administration costs, or claims, including any amounts for unreported claims and maturity of claims against said withdrawing or terminating Member City, and the amount to be retained on deposit shall be determined by the Authority. . Any and all rights, entitlements, benefits, and obligations after withdrawal or termination shall be subject to ongoing obligations and responsibilities agreed to by a Member City by agreeing to November 13, 2025 Pg. 55
Joint Powers Agreement Page 13 Amended July 1,
20251994
participate in any pooled Joint Protection Programs.

ARTICLE XXIII

TERMINATION OF AUTHORITY
The Authority may be terminated at any time if two-thirds (2/3rds) of the respective city councils of the then-Member Cities adopt a resolution requesting termination of the Authority; provided, however, that this Joint Powers Agreement and the Authority shall continue to exist for the purpose of disposing of all claims, concluding any pending litigations, for the liquidation and distribution of assets, and for all other functions necessary to conclude the affairs of the Authority. . The Board shall take whatever action is necessary or appropriate to cause these ongoing responsibilities to be discharged and to effectively close out the affairs of the Authority. . Upon completion of the liquidation and dissolution of the Authority, the Authority shall pay to each city which was a member of the Authority at the time of termination its pro rata share based on a city's contribution to the Authority, as determined by an independent Certified Public Accountant which has audited the financial records of the Authority, of the remaining assets of the Authority and shall pay to each Member City all monies held by the Authority in the reserve funds of that Member City.

ARTICLE XXIV
AUDIT
A. The Authority shall obtain an annual certified audit of its accounts and financial records which shall be made by a Certified Public Accountant and shall conform to generally accepted auditing standards.

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Joint Powers Agreement Page 14 Amended July 1,
20251994

ARTICLE XXV

ARBITRATION
Any controversy between the parties hereto arising out of this Agreement shall be submitted to arbitration, and such arbitration shall comply with and be governed by the provisions of the California Arbitration Act, Sections 1280 through 1294.2 of the California Code of Civil Procedure.

ARTICLE XXVI

BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS,

AND MEMORANDA OF COVERAGE
Each party to this Agreement by the execution hereof agrees to be bound by and to comply with all of the terms and conditions of this Agreement, the Bylaws, the Master Plan Documents, Memoranda of Coverage, and any resolution adopted by the Authority, the Board of Directors, or the Executive Committee as they now exist or may hereafter be adopted or amended.

ARTICLE XXVII

ENFORCEMENT
The Authority is hereby granted authority to enforce this Agreement. . In the event action is instituted by the Authority to enforce any term of this Agreement, the Bylaws, or the Master Plan Document of any program against any Member City, the prevailing party shall be entitled to reasonable attorney fees and costs incurred because of said action, in addition to other appropriate relief.

ARTICLE XXVIII

AMENDMENTS
This Agreement may be amended by written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the Member Cities that are parties to this Agreement. . Upon signature of any amendment by two-thirds (2/3rds) of the Member Cities, any Member City failing or refusing to abide by such amendment may be involuntarily terminated as a party to this Agreement as provided herein.

ARTICLE XXIX

NOTICES

Notices under this Agreement shall be sufficient if delivered to the office of the Clerk or Secretary of the respective jurisdictions.

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Joint Powers Agreement Page 15 Amended July 1,
20251994

ARTICLE XXX

COUNTERPARTS
This Agreement may be executed in one or more counterparts and shall be as fully effective as though executed in one document.

Dated:

MEMBER CITY
BY:

November 13, 2025 Pg. 58

CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY

JOINT POWERS AGREEMENT

AS AMENDED AND RESTATED
EFFECTIVE JULY 1, 2025
November 13, 2025 Pg. 59

TABLE OF CONTENTS

AMENDED AND RESTATED

JOINT POWERS AGREEMENT

CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY (CSJVRMA) ARTICLE I – DEFINITIONS ................................................................................................................. 2 ARTICLE II – PURPOSES ................................................................................................................... 4 ARTICLE III – CREATION OF JOINT POWERS AUTHORITY ................................................................ 4 ARTICLE IV – PARTIES TO AGREEMENT ........................................................................................... 4 ARTICLE V – MEMBERSHIP .............................................................................................................. 5 ARTICLE VI – TERM OF AGREEMENT ............................................................................................... 5 ARTICLE VII – POWERS OF THE AUTHORITY ................................................................................... 5 ARTICLE VIII – BOARD OF DIRECTORS ............................................................................................. 6 ARTICLE IX – BYLAWS AND REGULATIONS ...................................................................................... 7 ARTICLE X – EXECUTIVE COMMITTEE ............................................................................................. 7 ARTICLE XI – OFFICERS .................................................................................................................... 8 ARTICLE XII – JOINT PROTECTION PROGRAMS ............................................................................... 8 ARTICLE XIII – RESERVE FUNDS ....................................................................................................... 8 ARTICLE XIV – OPERATING FUND .................................................................................................... 9 ARTICLE XV – BUDGET ..................................................................................................................... 9 ARTICLE XVI – FUNDING AND PROCEDURES FOR CALCULATING ANNUAL CONTRIBUTIONS ........ 9 ARTICLE XVII – RESPONSIBILITIES OF AUTHORITY .......................................................................... 9 ARTICLE XVIII – RESPONSIBILITIES OF MEMBER CITIES ................................................................ 10 ARTICLE XIX - WITHDRAWAL ......................................................................................................... 10 ARTICLE XX – INVOLUNTARY TERMINATION ................................................................................ 11 ARTICLE XXI – CONTINUED LIABILITY ............................................................................................ 11 November 13, 2025 Pg. 60
CSJVRMA Amended and Restated Joint Powers Agreement
Table of Contents

ARTICLE XXII – REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION ..................... 11 ARTICLE XXIII – TERMINATION OF AUTHORITY............................................................................. 11 ARTICLE XXIV – AUDIT ................................................................................................................... 12 ARTICLE XXV - ARBITRATION ......................................................................................................... 12 ARTICLE XXVI – BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS, AND MEMORANDA OF COVERAGE .................................................................................................. 12 ARTICLE XXVII - ENCORCEMENT ................................................................................................... 12 ARTICLE XXVIII - AMENDMENTS ................................................................................................... 13 ARTICLE XXIX - NOTICES ................................................................................................................ 13 ARTICLE XXX - COUNTERPARTS ..................................................................................................... 13 November 13, 2025 Pg. 61
Joint Powers Agreement Page 1 Amended and Restated July 1, 2025

AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT

FOR INSURANCE AND RISK MANAGEMENT PURPOSES
THIS AMENDED AND RESTATED AGREEMENT, dated for convenience this 1st day of July 2025, made and entered into by, between, and among those Member Cities which become parties to this Agreement by action of their governing boards adopting a resolution agreeing to participate in the joint powers entity created by the terms and conditions of this Agreement; RECITALS:

WHEREAS, California Government Code Section 6500, et. seq. provides that two or more public agencies may, by agreement, exercise any power common to the contracting parties; and WHEREAS, California Government Code Sections 990 and 990.4 provide that a local entity may self-insure, purchase insurance through an authorized insurer, purchase insurance through a surplus line broker, or any combination thereof; and
WHEREAS, California Government Code Section 990.8 provides that two or more local public entities, by a joint powers agreement, may provide insurance for any authorized purpose by any one or more of the methods specified in Section 990.4; and WHEREAS, Article XVI, Section 6, of the California Constitution provides that insurance pooling arrangements under joint exercise of powers agreements shall not be considered the giving or lending of credit as prohibited therein; and
WHEREAS, each of the cities which are parties to this Agreement desires to join together with other cities in order to collectively self-insure or pool their losses and to jointly purchase insurance and administrative services in connection with Joint Protection Programs for said cities; and
WHEREAS, the Tulare-Kings Municipal Risk Management Authority, a public entity, was created by an initial Agreement dated April 1, 1979, among various cities within the Counties of Tulare and Kings; and
WHEREAS, the name of the organization was changed to the Central San Joaquin Valley Risk Management Authority on July 1, 1981; and
WHEREAS, the initial Agreement was amended on January 1, 1985, and July 1, 1994, by a two-thirds vote of the Member Cities' city councils; and WHEREAS, said Member Cities have determined that it is again appropriate and in the public interest to make certain technical corrections and additions to this Agreement which will provide clarification and will permit the governing body to meet a minimum of two times a year to conduct that business which only the governing body may act upon; and November 13, 2025 Pg. 62
Joint Powers Agreement Page 2 Amended and Restated July 1, 2025 WHEREAS, it is therefore necessary to amend said Joint Powers Agreement; and WHEREAS, said Agreement provides that amendments to the Agreement may be made by a vote of two-thirds (2/3rds) of the Member Cities by resolution of the City Councils of said Cities:

NOW, THEREFORE, for and in consideration of the execution of this Agreement by twothirds (2/3rds) of the Member Cities, each of the Member Cities which are parties hereto does hereby adopt this amended and restated Agreement, dated July 1, 2025, which concurrently supersedes that certain Agreement creating the Authority, dated April 1, 1979, and all amendments thereto.

ARTICLE I

DEFINITIONS
The following words, when typed in bold print within the provisions of this Agreement, shall have the following definitions:
"Administrator" shall mean that person or group appointed by the Executive Committee and given responsibility for the management, administration, and operation of the Authority.
“Agreement” shall mean the Joint Powers Agreement creating the Central San Joaquin Valley Risk Management Authority.
"Authority" shall mean the Central San Joaquin Valley Risk Management Authority, aka the RMA.
"Board of Directors" or "Board" shall mean the governing body of the Authority. "Broker" shall mean the insurance broker hired by the Executive Committee to acquire insurance coverage.
"Claims" shall mean demands made against the Authority arising out of occurrences which are claimed to be within one of the Authority'sJoint Protection Programs as developed by the Board.
"Deposit Premium" shall mean the annual dollar amount determined by the Board of Directors payable by each Member City for the purpose of self-insurance coverage, excess insurance premiums, and administrative costs, charged for the purpose of carrying out the powers of the Authority.
"Executive Committee" shall mean the elected officers and the representatives appointed by each region to represent that region.

November 13, 2025 Pg. 63
Joint Powers Agreement Page 3 Amended and Restated July 1, 2025 "Fiscal Year" shall mean the period July 1 to June 30 of each year. "Insurance" shall mean any commercial insurance coverage. "Insurance Premium" shall mean those funds charged for the payment of group purchased insurance.
"Joint Protection Programs" shall mean any program to provide risk sharing or insurance coverage under this Agreement and shall include a determination as to the amount of initial Insurance Premiums and/or Deposit Premiums, a precise allocation plan and formula, and a determination of the amount and type, if any, of excess insurance to be purchased. Included within the term Joint Protection Program is the identification of exposures to accidental loss, the reduction or limitation of losses to Member City properties and from injuries to persons or property caused by the operations of Member Cities and the funding of those risks, together with any other functions appropriate or necessary to the functioning of the Joint Protection Program. "Master Plan Document" shall mean the document, formally adopted by the Executive Committee, setting forth the operations, policies, and provisions of a self-insured or pooled coverage program, which shall include, but not be limited to, the following:

1. The scope of the program;

2. The procedures to be followed;

3. Who may participate;

4. Any limits or restrictions;

5. How Deposit Premiums are determined;

6. How refunds, if any, are determined;

7. Commitments required by participants; and

8. How the document may be amended.
"Member City" shall mean a city which is an incorporated municipality organized with a council, City Manager/Administrator form of government, which has been approved for participation in the Authority by the Executive Committee in accordance with applicable provisions of the Agreement and the Bylaws and has signed the Agreement. "Operating Fund" shall mean the fund established by the Authority for the purpose of paying just demands submitted to the Authority.
"Representative" shall mean the person, designated in writing by the Member City to represent and act for and on behalf of the Member City regarding any matter before the Authority's Board or Executive Committee. The Representative must be either: (a) the City Manager/Administrator or (b) a person designated by the City Manager/Administrator who holds a management/organizational position with the Member City and whose responsibilities include all or part of the Member City’s risk management functions (i.e., finance, human resources, claims/losses, insurance, and safety/risk control).

November 13, 2025 Pg. 64
Joint Powers Agreement Page 4 Amended and Restated July 1, 2025 "Self-Insurance" shall mean the process whereby the Authority maintains sufficient reserves to pay all claims and associated expenses of a risk exposure without purchasing insurance to cover the risk or a portion of the risk.

ARTICLE II

PURPOSES
The purpose of this Agreement is to provide joint powers common to each Member City for insurance purposes; to pool self-insured claims and losses, to purchase or participate in excess pooling or excess insurance coverage, and to provide related administrative services including risk management, consulting, actuarial services, claims adjusting and legal defense services; to implement risk management principles; and to provide for the future inclusion of additional incorporated municipalities desiring to become parties to the Agreement.

ARTICLE III

CREATION OF JOINT POWERS AUTHORITY
Pursuant to Section 6500, et. seq. of the California Government Code, the Authority is a public entity separate and apart from the parties to this Agreement. Pursuant to Government Code Section 6508.1, the debts, liabilities, and obligations of this joint powers authority shall not constitute debts, liabilities, or obligations of any party to this Agreement.

It is the express understanding of all parties that the Authority created originally on or about April 1, 1979, is the same Authority continued under this Agreement, even though some powers and procedures may be changed by this Agreement.

The Authority, its Board, officers, membership, and staff shall be governed by this Agreement, the Bylaws, Master Plan Documents, Memoranda of Coverage, and other documents duly adopted by the Authority.

ARTICLE IV

PARTIES TO AGREEMENT
Each city which has applied to and been accepted as a member of the Authority is a party to the Joint Exercise of Powers Agreement. Each party to the Agreement shall be bound by this Agreement when two-thirds (2/3rds) of the city councils of the Member Cities have adopted this amended and restated Agreement. A party to this Agreement certifies that it intends to and does contract with the Authority and with all other Member Cities which have signed this Agreement and, in addition, with each city which may hereafter be added as a party to and may sign this Agreement. Each city which has or may hereafter sign this Agreement also certifies that the deletion of any city from the Authority by voluntary withdrawal, involuntary termination, or otherwise, shall not affect this Agreement nor each Member City's intent to contract as described above with the then remaining Member Cities.

November 13, 2025 Pg. 65
Joint Powers Agreement Page 5 Amended and Restated July 1, 2025 Each city which is a member of the Authority at the time this amended and restated Agreement is adopted by two-thirds (2/3rds) of the Member Cities, certifies that it intends to and does hereby contract with the Authority and with all other current Member Cities, and in addition, with each city which may hereafter be added as a party to and may sign this Agreement.

ARTICLE V

MEMBERSHIP
A. ELIGIBILITY
To be a member of this Authority, a city must be an incorporated municipality which is characterized by having professional management as typified by a bona fide Council Manager/Administrator form of government and must be approved for participation in the Authority in the manner provided by the Bylaws.

B. NEW MEMBERS
Eligible incorporated municipalities may become a party to this Agreement pursuant to the Bylaws of the Authority.

ARTICLE VI

TERM OF AGREEMENT
This Agreement, as amended and restated, shall become effective when approved by two thirds (2/3rds) of the respective City Councils of the Member Cities. When effective, this Agreement, as may be amended from time to time, shall continue thereafter until terminated as herein provided.

This Agreement shall become effective as to any new Member City in accordance with the Bylaws and Master Plan Documents of the Authority.

ARTICLE VII

POWERS OF THE AUTHORITY
Pursuant to and to the extent required by Government Code section 6509, the Authority shall be restricted in the exercise of its powers in the same manner as the City of Ripon is restricted in the exercise of its powers. In the event the City of Ripon shall cease to be a Member of the Authority, then the Authority shall be restricted in the exercise of its powers in the same manner as the City of Madera.

The Authority is hereby authorized to do all acts necessary or appropriate for the exercise of said powers, including, but not limited to any or all of the following:

1. Make and enter into contracts;
November 13, 2025 Pg. 66
Joint Powers Agreement Page 6 Amended and Restated July 1, 2025

2. Incur debts, liabilities, and obligations, but no debt, liability, or obligation of the Authority is a debt, liability, or obligation of a Member City except as otherwise provided;

3. Assess Member Cities as deemed appropriate by the Executive Committee;

4. Acquire, hold, or dispose of real and personal property;

5. Receive contributions and donations of property, funds, services, and other forms of assistance from any source;

6. Sue and be sued in its own name;

7. Employ agents and employees;

8. Acquire, construct, manage, and maintain buildings;

9. Lease real or personal property, including property of a Member City; and

10. To exercise all powers necessary and proper to carry out the terms and provisions of this Agreement or otherwise authorized by law.

This Agreement shall be construed and interpreted in accordance with the laws of the State of California.

ARTICLE VIII

BOARD OF DIRECTORS
A. STRUCTURE
The Authority shall be governed by a Board composed of one Representative from each Member City, each serving in an individual capacity as a member of the Board. Each Member City shall appoint one Representative. Appointments shall be limited to the City Manager/Administrator of each Member City or his/her authorized delegate. Each Member City shall also appoint one alternate Representative. The alternate Representative may attend and may participate in any meeting of the Board. When the regular Representative for whom he/she is an alternate is absent from the meeting, the alternate Representative may vote. Each Representative serves at the pleasure of the Member City being represented. Each Representative has one vote as the member of the Board.

Representatives are not entitled to compensation. However, the Executive Committee may authorize reimbursement for expense incurred by a Representative in connection with his/her duties for the Authority.

B. MEETINGS OF THE BOARD
The Board shall hold at least two meetings each year. The Executive Committee shall determine the date upon which and the hour and place at which each regular meeting is to be held.

The President may call for a special meeting of the Board in compliance with open meeting laws in the State of California or a majority of the Representatives may call for a special November 13, 2025 Pg. 67
Joint Powers Agreement Page 7 Amended and Restated July 1, 2025 meeting by filing a written request with the Secretary. The President must then set a date, time, and place for the meeting to be held within 30 days and must make provision for notice of the special meeting being given.

Each meeting of the Board, and each meeting of the Executive Committee, including, without limitation, regular, adjourned regular, and special meetings, shall be called, noticed, held, and conducted in accordance with the Ralph M. Brown Act (Section 54950 et. seq. of the Government Code).

The Authority shall have minutes of regular and special meetings kept. As soon as possible after each meeting, copies of the minutes shall be forwarded to each Member City.

A majority of the members of the Board is a quorum for the transaction of business.

However, less than a quorum may adjourn from time to time. A vote of the majority of a quorum at a meeting is sufficient to take action, unless otherwise specified.

C. POWERS OF THE BOARD OF DIRECTORS
The Board shall provide policy direction for the Executive Committee, the officers, and the Administrator. The Board may delegate any and all of its authority to the Executive Committee except the following:

1. Amendments to the Bylaws, which requires at least a two-thirds (2/3rds) vote of the Board;

2. Creation of any new Joint Protection Program;

3. Termination of any Joint Protection Program;

4. Expulsion of a Member City;

5. Adoption of an operating budget for the Authority;

6. Amendments to the Authority's Conflict of Interest Code; and

7. Authorization for the issuance, modification, or defeasance of bonds.

ARTICLE IX

BYLAWS AND REGULATIONS
The Board shall adopt Bylaws and general regulations not inconsistent with State law and this Agreement.

ARTICLE X

EXECUTIVE COMMITTEE
The Board shall establish an Executive Committee and delegate functions not otherwise reserved to the entire Board. The Executive Committee shall be appointed, have the powers, and hold meetings as set forth in the Bylaws.

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Joint Powers Agreement Page 8 Amended and Restated July 1, 2025

ARTICLE XI

OFFICERS
The officers of the Authority shall consist of an elected President, First Vice President, and Second Vice President, and an appointed Administrator, Secretary, and Treasurer. Other offices may be created by the Bylaws, Master Plan Documents, or the Administrator, subject to the approval of the Board or the Executive Committee, as applicable. All offices shall be filled and have the powers and responsibilities as prescribed in the Bylaws or Master Plan Documents.

The functions of auditor/controller of the Authority shall be performed by the Authority’s officers or employees. The Treasurer and auditor/controller have the powers, duties, and responsibilities specified in Government Code Section 6505.6. The Authority shall purchase a bond which includes coverage for the duties performed by the Treasurer and the auditor/controller.

ARTICLE XII

JOINT PROTECTION PROGRAMS
A. The Executive Committee may at any time, and from time to time, offer to the Board for adoption such Joint Protection Programs as may be deemed desirable. All Member Cities shall participate in those mandatory Joint Protection Programs as set forth in the Bylaws.

All other Joint Protection Programs shall be optional. The Board shall establish the amount of Deposit Premium, determine the amount of loss reserve contribution, provide for the handling of claims, and otherwise establish the policies and procedures necessary to provide a particular Joint Protection Program for Member Cities.

B. Each Joint Protection Program shall remain separate and distinct from every other Joint Protection Program and the liability and obligations of each program, and its participating Member Cities shall not be a liability or obligation of another program or participating Member City of another program. A Member City's participation in one program shall not obligate it or its funds on deposit with the Authority, to the debts, obligations, or liabilities of any other program. Separate accounting shall be maintained for each Joint Protection Program.

ARTICLE XIII

RESERVE FUNDS
The Authority may establish a fund for the purpose of paying the losses and establishing a reserve to cover the retained portion of losses that may be insured against by the Authority or the Member Cities. The funds shall be invested in compliance with the Authority's Investment Policy and relevant state laws.

Refunds shall be made in accordance with the Master Plan Document for each program.

November 13, 2025 Pg. 69
Joint Powers Agreement Page 9 Amended and Restated July 1, 2025

ARTICLE XIV

OPERATING FUND
The Authority shall establish an Operating Fund. The Operating Fund is for the purpose of paying insurance premiums, broker's fees, adjusting fees, consultant and legal fees, and such other items as are appropriate. Just demands for payment shall be made by warrants in compliance with the adopted budget. The warrants shall be paid as directed by the Executive Committee. The Board may establish such other funds as it considers appropriate which shall be maintained and invested in the same manner as the Operating Fund.

ARTICLE XV
BUDGET
The Board shall adopt a budget annually.

ARTICLE XVI

FUNDING AND PROCEDURES FOR CALCULATING

ANNUAL CONTRIBUTIONS
The provisions for funding and calculating annual contributions shall be as set forth in the Bylaws and the Master Plan Documents for each program.

ARTICLE XVII

RESPONSIBILITIES OF AUTHORITY
The Authority may perform or have performed the following functions in discharging its responsibilities under this Agreement:

1. Assist Member Cities in developing their risk management programs;

2. Participate in risk management advisory committees formed by Member Cities;

3. Provide loss prevention, safety, and security services;

4. Provide all program services as required by program Master Plan Documents;

5. Provide loss analysis control by use of statistical analysis, data processing, and record and file keeping services. The purpose of this information is to identify high exposure operations and to evaluate proper levels of self-retention and deductibles;

6. Conduct risk management audits to review the participation of each Member City in the program; and

7. Perform other functions as required by the Board for the purpose of accomplishing the goals of this Agreement.

November 13, 2025 Pg. 70
Joint Powers Agreement Page 10 Amended and Restated July 1, 2025

ARTICLE XVIII

RESPONSIBILITIES OF MEMBER CITIES
The Member Cities have the following responsibilities:

1. Pay all financial obligations to the Authority within the time prescribed;

2. Appoint an individual to be responsible for coordinating the risk management activities of his/her Member City with the Authority;

3. Conduct its operations in a manner which enhances safety and loss control consistent with recommendations by Authority staff;

4. Carry out the duties and responsibilities as assigned or mandated by the Board of Directors and/or the Executive Committee which may include, but are not limited to, adherence to and/or adoption of policies and procedures, support of initiatives deemed necessary for the proper functioning of the Authority, and timely execution of tasks deemed necessary for the operation and governance of the Authority;

5. Report to the risk manager during the development stages the addition of new programs or the significant reduction or expansion of existing programs;

6. Permit and assist the Authority in conducting on-site safety and loss control inspections and/or safety or risk management audits as required by the Board;

7. Submit underwriting information requested by the Authority on a timely basis;

8. Provide accurate statistical data concerning the Member City to the Authority when requested;

9. Cooperate fully with the Authority in determining the cause of losses and in the settlement of losses;

10. Cooperate to the fullest extent with the Authority's Litigation Manager on matters of claims and the conduct of defense of claims; and

11. Comply with risk management requirements established under the authority of this Agreement.

ARTICLE XIX

WITHDRAWAL
Any Member City, at their sole discretion, may voluntarily withdraw from membership in the Authority only at the end of any fiscal year by notifying the Authority in writing six (6) months prior to the end of any fiscal year, or at any other time which is agreed to by the Board, unless otherwise prohibited in the Master Plan Document of any program. A notice of withdrawal shall be final and irreversible upon its receipt by the Authority unless the Board authorizes it to be rescinded by the Member City.

November 13, 2025 Pg. 71
Joint Powers Agreement Page 11 Amended and Restated July 1, 2025

ARTICLE XX

INVOLUNTARY TERMINATION
A Member City may be removed from this Agreement by a two-thirds (2/3rds) vote of the Board for non-compliance with any provision of the governing documents. Such involuntary termination shall proceed in accordance with the provisions set forth in the Bylaws.

ARTICLE XXI

CONTINUED LIABILITY
Upon any withdrawal or involuntary termination of a Member City, the said Member City shall continue to be responsible for any unpaid insurance premiums, deposit premiums, surcharges, administration costs, and claims and for any debts and assessments in accordance with the provisions of this Agreement, the Bylaws, Resolutions, and the Master Plan Documents of Joint Protection Programs in which the Member City has participated.

ARTICLE XXII

REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION
In the event a Member City withdraws from the Authority or its membership is involuntarily terminated, said Member City shall thereafter be entitled to receive its unobligated share of monies held by the Authority, less any and all amounts owed the Authority whether contingent or not, by the said withdrawing or terminated Member City. The remainder of any funds held by the Authority for the withdrawing or terminating Member City subject to any retention amount as provided below, shall be the unobligated share and shall be refunded to the Member City and shall be accepted in full settlement and satisfaction against any claims the Member City may have against the Authority. The Authority shall require that sufficient funds are retained on deposit with the Authority to completely pay any and all unpaid insurance premiums, deposit premiums, surcharges, administration costs, or claims, including any amounts for unreported claims and maturity of claims against said withdrawing or terminating Member City, and the amount to be retained on deposit shall be determined by the Authority. Any and all rights, entitlements, benefits, and obligations after withdrawal or termination shall be subject to ongoing obligations and responsibilities agreed to by a Member City by agreeing to participate in any pooled Joint Protection Programs.

ARTICLE XXIII

TERMINATION OF AUTHORITY
The Authority may be terminated at any time if two-thirds (2/3rds) of the respective city councils of the then-Member Cities adopt a resolution requesting termination of the Authority; provided, however, that this Joint Powers Agreement and the Authority shall continue to exist for the purpose of disposing of all claims, concluding any pending litigations, for the liquidation and distribution of assets, and for all other functions necessary to conclude the affairs of the Authority.

November 13, 2025 Pg. 72
Joint Powers Agreement Page 12 Amended and Restated July 1, 2025 The Board shall take whatever action is necessary or appropriate to cause these ongoing responsibilities to be discharged and to effectively close out the affairs of the Authority. Upon completion of the liquidation and dissolution of the Authority, the Authority shall pay to each city which was a member of the Authority at the time of termination its pro rata share based on a city's contribution to the Authority, as determined by an independent Certified Public Accountant which has audited the financial records of the Authority, of the remaining assets of the Authority and shall pay to each Member City all monies held by the Authority in the reserve funds of that Member City.

ARTICLE XXIV
AUDIT
The Authority shall obtain an annual certified audit of its accounts and financial records which shall be made by a Certified Public Accountant and shall conform to generally accepted auditing standards.

ARTICLE XXV

ARBITRATION
Any controversy between the parties hereto arising out of this Agreement shall be submitted to arbitration, and such arbitration shall comply with and be governed by the provisions of the California Arbitration Act, Sections 1280 through 1294.2 of the California Code of Civil Procedure.

ARTICLE XXVI

BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS,

AND MEMORANDA OF COVERAGE
Each party to this Agreement by the execution hereof agrees to be bound by and to comply with all of the terms and conditions of this Agreement, the Bylaws, the Master Plan Documents, Memoranda of Coverage, and any resolution adopted by the Authority, the Board of Directors, or the Executive Committee as they now exist or may hereafter be adopted or amended.

ARTICLE XXVII

ENFORCEMENT
The Authority is hereby granted authority to enforce this Agreement. In the event action is instituted by the Authority to enforce any term of this Agreement, the Bylaws, or the Master Plan Document of any program against any Member City, the prevailing party shall be entitled to reasonable attorney fees and costs incurred because of said action, in addition to other appropriate relief.

November 13, 2025 Pg. 73
Joint Powers Agreement Page 13 Amended and Restated July 1, 2025

ARTICLE XXVIII

AMENDMENTS
This Agreement may be amended by written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the Member Cities that are parties to this Agreement. Upon signature of any amendment by two-thirds (2/3rds) of the Member Cities, any Member City failing or refusing to abide by such amendment may be involuntarily terminated as a party to this Agreement as provided herein.

ARTICLE XXIX

NOTICES

Notices under this Agreement shall be sufficient if delivered to the office of the Clerk or Secretary of the respective jurisdictions.

ARTICLE XXX

COUNTERPARTS
This Agreement may be executed in one or more counterparts and shall be as fully effective as though executed in one document.

Dated:

MEMBER CITY
BY:

November 13, 2025 Pg. 74

RESOLUTION APPROVING AMENDMENT TO JOINT POWERS AGREEMENT OF THE

CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY
WHEREAS, the CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY (CSJVRMA) is a California Joint Powers Authority created and operated pursuant to California Government Code 6500 et. seq. for the purpose of pooling funds to provide coverage for indemnification and defense and to purchase excess insurance for certain civil claims involving general liability, workers’ compensation, and property damage; WHEREAS, the City of ____ is authorized pursuant to California Government Code 990.8 to enter into a Joint Powers Agreement for the purposes described above; WHERAS, the City of ____ is a member of the CSJVRMA;
WHEREAS, the Joint Powers Agreement which was created establishing the CSJVRMA allows for amendment of the agreement upon approval by the City Council of two thirds of the members of the CSJVRMA;
WHEREAS, the CSJVRMA desires to amend the Joint Powers Agreement as set forth in the Agreement dated July1, 1994, and as amended July 1, 2025, a copy of which is attached hereto and incorporated herein;
The City hereby resolves:

IT IS HEREBY RESOLVED that the City Council of ______________________ __________________________ approves the Central San Joaquin Valley Risk Management Authority Joint Powers Agreement, dated July 1, 1994, as amended and restated on July 1, 2025, and in the form as attached hereto, and it is FURTHER RESOLVED that the City Manager/Administrator is authorized and directed to execute such agreement.

The forgoing resolution was adopted this _____ day of ___________, 20__ by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

MAYOR/CITY MANAGER
ATTEST:
_______________________________________

CITY CLERK
November 13, 2025 Pg. 75

BEFORE THE CITY COUNCIL OF THE

CITY OF AVENAL
IN THE MATTER OF:

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF AVENAL APPROVING

AMENDMENT TO JOINT POWERS

AGREEMENT OF THE CENTRAL SAN

JOAQUIN VALLEY RISK MANAGEMENT

AUTHORITY
RESOLUTION 2025-_54_
WHEREAS, the CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY (CSJVRMA) is a California Joint Powers Authority created and operated pursuant to California Government Code 6500 et. seq. for the purpose of pooling funds to provide coverage for indemnification and defense and to purchase excess insurance for certain civil claims involving general liability, workers’ compensation, and property damage; WHEREAS, the City of ____ is authorized pursuant to California Government Code 990.8 to enter into a Joint Powers Agreement for the purposes described above;
WHERAS, the City of ____ is a member of the CSJVRMA;
WHEREAS, the Joint Powers Agreement which was created establishing the CSJVRMA allows for amendment of the agreement upon approval by the City Council of two thirds of the members of the CSJVRMA; WHEREAS, the CSJVRMA desires to amend the Joint Powers Agreement as set forth in the Agreement dated July1, 1994, and as amended July 1, 2025, a copy of which is attached hereto and incorporated herein;

UPON MOTION OF COUNCIL MEMBER , SECONDED BY COUNCIL

MEMBER , THE FOLLOWING WAS PASSED, APPROVED, AND
ADOPTED BY THE CITY COUNCIL AT AN OFFICIAL MEETING HELD ON November 13, 2025, BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
,
AVENAL
MARIA A. ORTIZ,
City Clerk

CITY OF AVENAL
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Avenal as follows:
__________________________________
ALVARO PRECIADO, Mayor

CITY OF AVENAL
November 13, 2025 Pg. 76

1. Found that the foregoing recitals are true;

2. Approves the Central San Joaquin Valley Risk Management Authority Joint Powers Agreement, dated July 1, 1994, as amended and restated on July 1, 2025, and in the form as attached hereto

3. FURTHER RESOLVED that the City Manager/Administrator is authorized and directed to execute such agreement.

4. The City Manager is hereby authorized to take all actions necessary to implement this resolution, including but not limited to initiating recruitment processes and establishing the position within the Public Works Department organizational structure.

5. This resolution shall take effect immediately upon its adoption.

November 13, 2025 Pg. 77
City of Avenal
TO: Honorable Mayor & City Council
FROM: Antony V. Lopez, City Manager
PREPARED BY: Scott Davis, Public Works Director
DATE: November 6, 2025
RE: Public Works Monthly Report October 2025
INFORMATION:

7300 CODE ENFORCEMENT:

The Code Enforcement Department continues to work on property abatements. Illegal Venders are still coming in. Lupe works flex hours to address the problem. He is still working with the County Health Department regarding Home Kitchens. Lupe attended the annual Code Enforcement Conference and will be bringing updates on sidewalk and street venders.

SEE ATTACHED REPORT.
8100 PARKS & LANDSCAPE:

Staff continues to maintain Rice Park, landscaped areas on Skyline, Neighborhood Park, Skate Park, Sport Complex, the Ken Brown Public Safety Center, Elliott Park and the new Kids Park.

9000 ANIMAL CONTROL DEPARTMENT:

Staff continues to maintain the Animal Shelter. We are still having good numbers with the spay/neuter program with 10 for the public and 14 for the shelter and 9 TNR cats. Rescue numbers are down a little with total of 22 for October but November has started off strong.

SEE ATTACHED REPORTS.
13000 STREETS:

Staff maintains city streets, signs, flags, and banners. Staff has been patching in town and on Plymouth Ave.

The road maintenance Micro Seal project is almost complete, the contractor is installing all of the striping and crosswalks this week.
14100 WATER DISTRIBUTION: Staff continues to repair and maintain the distribution system within the City. October was another quiet month there were a few small leaks on service lines but no leaks on the main transmission lines. Staff is watching an area of concern on the 16” main on this side of tank 3. 15000 WASTEWATER COLLECTIONS:

Staff continues to report monthly to Regional Water Quality Control Board regarding overflows. There were ZERO (0) calls for sewer plugs. Staff is continuing the enzyme treatment for grease. 18000 VEHICLES, EQUIPMENT & BUILDING MAINTENANCE:

Staff continues to maintain city-owned property, vehicles, and equipment and continues monthly/quarterly reporting to SJVAPCD. Staff continues working with P.D. to inspect and service the vehicles from Fresno P.D. so they can be put into service for our Officers.

November 13, 2025 Pg. 78
Monthly Report
October 2025
Vehicle Abatements
Total of Vehicles Tagged (private property) 00
City of Avenal Abatements 00
Voluntary Abetments 00
Pending 00
Property Abetments
Mailed Abetments 18
Courtesy Verbal Abetments 21
Courtesy Door Hangers 23
Abetments Completed 55
Pending 07
Miscellaneous Complaints
Illegal Business/Expired License 00
Stop Work/No Permit 00
Illegal Occupancy 01
Illegal Venders 05
Complaints Received 03
*Phone 00
*Walk In 00
Miscellaneous Inspections 46
Miscellaneous Meetings 05
Recycling Control 01
Graffiti Control 03
Water Waste Control (verbal and/or citations) 01
Weed Abatement (properties posted for cleanup) 00
Weed Abatement (completed) 00
Illegal Yard Sales/No Permits 01
Notes: Still flexing hours to address vendors. Still working with county health over home kitchens. Did attended annual code conference. There are new updates coming the more interesting being for sidewalk and street vendors. More updates coming soon.

November 13, 2025 Pg. 79
To: Scott Davis, Public Works Director
From: Raul Valadez, Animal Control Department
For: October 1, 2025 to October 31, 2025
Total Entries 38
RETURNED TO OWNER 3
ADOPTED 1
DIED IN SHELTER 0
EUTHANIZED 5
ESCAPED FROM SHELTER 0
REMAINING IN SHELTER 18
DOGS RESCUED 11
Brought in to the shelter for the month of October 8
DOG BITE(S) 1
CITATIONS 0
COMPLAINTS 12
DOOR HANGERS 6
CATS DETAINED 1
EUTHANIZED 1
RESCUED 0
REDEEMED 0
ADPOTDED 0
Roosters/Chickens/Owls/Turtles, etc. 1
Deceased Animals
Dogs 2
Cats 7
Other Animals Deceased 0
Animal Control Activity Report
City Of Avenal
Animal Control Activity Report
November 13, 2025 Pg. 80
To: Scott Davis, Public Works Director
From: Raul Valadez, Animal Control Department
For: October 1, 2025 to October 31, 2025
Total Entries 41
RETURNED TO OWNER 0
ADOPTED 0
DIED IN SHELTER 0
EUTHANIZED 3
ESCAPED FROM SHELTER 0
REMAINING IN SHELTER 30
DOGS RESCUED 8
Brought in to the shelter for the month of October 10
DOG BITE(S) 2
CITATIONS 0
CATS DETAINED 0
EUTHANIZED 0
RESCUED 0
REDEEMED 0
ADPOTDED 0
Roosters/Chickens/Owls/Turtles, etc. 0
Deceased Animals
Dogs 17
Cats 11
Other Animals Deceased 0
Animal Control Activity Report
City Of Corcoran
Animal Control Activity Report
November 13, 2025 Pg. 81
To: Scott Davis, Public Works Director
From: Raul Valadez, Animal Control Department
For: October 1, 2025 to October 31, 2025
Total Entries 24
RETURNED TO OWNER 0
ADOPTED 0
DIED IN SHELTER 0
EUTHANIZED 2
ESCAPED FROM SHELTER 0
REMAINING IN SHELTER 20
DOGS RESCUED 2
Brought in to the shelter for the month of October 9
DOG BITE(S) 0
CITATIONS 0
CATS DETAINED 0
EUTHANIZED 0
RESCUED 0
REDEEMED 2
ADPOTDED 0
Roosters/Chickens/Owls/Turtles, etc. 0
Deceased Animals
Dogs 1
Cats 13
Other Animals Deceased 0
Animal Control Activity Report
City Of Lemoore
Animal Control Activity Report
November 13, 2025 Pg. 82
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
Fax: (559) 386-0629
“Pistachio Capital of the World”
“Oasis in the Sun – Gateway to the Coast”
AGENDA ITEM NO. 7- A.2
TO: The Honorable Mayor and City Council
FROM: Humberto Bermudez, Information Technology Director DATE: November 10th, 2025
RE: Information Technology Monthly Report October 2025
CURRENT PROJECTS:

Internet:
-Staff continues to work closely with Cal.Net and the City Attorney on the upcoming IPS construction project.
-Expands ethernet infrastructure across numerous city sites through crawl spaces.

Phone System:
-AT&T reclaims old MLPS equipment
-Staff works with Ooma to demo in-place POTS replacement items for devices Unable to be replaced by direct VoIP solutions or eFax.

Services:
-Staff continues performing regular security maintenance and documentation reporting.

Other:
-Assisting APD in computer and MDT refresh, as well as establishing contacts with vendors for future vehicle tech as needed.
-Staff prepares A/V equipment for Dia de Los Muertos Listening -Continuing to provide input on Community Center A/V design with Yanez Construction, A&M Engineering, and MAVP
-Continuing to maintain and report digital signage for RSUSD and KCBH. -Continues to maintain the city website and provide tech support, and guidance across all facilities.

November 13, 2025 Pg. 83
Memo
To: Honorable Mayor and Council Members
From: Anna Lara-Nieto, PARCS Director
cc: Antony V. Lopez, City Manager
Date: November 10th, 2025,
Re: Department Report
Information: Updates:
1) November Weekly Activity
• Nov 5th- Healthy Snack & Diabetes Coloring pages and Information Packets • Nov 12th – Flannel & Friends, Game Night
• Nov 19th – Familia Movie Night
2) Pistachio Fest
• Was held at Rice Park on Friday Oct 17th /18th
• Staff was out Friday providing concession and Pumpkin Patch • Pumpkin Patch/ picture area on Saturday as well
• Bounce Houses, Bull Ride, Pony’s and games for the kids 3) Trunk or Treat
• Was held at the AHS Parking Lot, Oct 24th
• We had 20 booths and 3 food vendors
• Arts & Crafts, Costume Contest
Working on:
1) Learning City Policy’s and Procedures
2) Outreach to other Recreation Departments
3) New staff training
4) December Weekly Activities
5) Winter Break Kidz Camp
6) Christmas Parade / Tree Lighting
7) Pictures with Santa
Collaborations:
1) Valley Voices- Food Distribution – Nov 14th
2) KPFP- Diabetes Walk- was held this past Saturday Nov 8th 3) Avenal Elementary School Fall Carnival- Nov 14th
4) Special Needs Squad- Holiday Activities
November 13, 2025 Pg. 84

City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 TO: Honorable Mayor and City Council Members
FROM: Antony V. López, City Manager
DATE: November 13, 2025
SUBJECT: Consider Adoption of Job Descriptions for Fire Chief and Assistant Fire Chief Positions

INFORMATION
The City of Avenal has successfully completed the development of the legal and organizational framework necessary to establish a local municipal fire department by Ordinance 2025-03. With the foundational structure now in place, the next critical step in operationalizing the department is the formal adoption of job descriptions for key leadership positions.

This staff report presents for Council consideration two essential job descriptions:

1. Fire Chief - Department head position responsible for establishing, developing, and directing all operations of the Avenal Fire Department

2. Assistant Fire Chief - Key operational position responsible for day-to-day emergency response operations, training programs, and direct supervision of professional firefighting personnel These job descriptions have been developed to reflect the unique needs of establishing a professional fire department in Avenal. They outline comprehensive duties, qualifications, and responsibilities necessary to build and maintain effective fire protection services for our community.

Key Position Responsibilities:

The Fire Chief position encompasses strategic leadership functions including:
• Leading the comprehensive establishment of the fire department from planning through full operational capacity
• Developing foundational policies, procedures, and organizational structure • Managing budget development, grant applications, and financial oversight • Recruiting, training, and supervising professional firefighters • Serving as the City's Emergency Operations Manager
• Building community partnerships and public support for fire services The Assistant Fire Chief position focuses on operational management including:
• Direct supervision and coordination of professional firefighters during emergency responses • Planning and conducting comprehensive training programs • Managing shift scheduling and daily station operations • Responding to and commanding emergency incidents
• Conducting fire prevention inspections and code enforcement • Serving as Acting Fire Chief in the Chief's absence
Both positions require extensive professional fire service experience, relevant certifications, and demonstrated leadership capabilities. The job descriptions establish clear reporting relationships, performance standards, and qualification requirements that will guide the recruitment and selection process.

November 13, 2025 Pg. 85
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 Rationale for Action:

Without formally adopting these job descriptions, the City cannot proceed with recruitment efforts and take the next steps in fully establishing the the Fire Deparment. By having a Fire Chief and Assistant Chief on staff, fulltime, they will dedicate their time to the infrastructure built out of the Avenal Fire Station, flesh out the framework for personnel positions and corresponding policies, prepare all equipment and communications needs, as well as provide continues reports to the City Manager and Council on the progress of the Fire Department.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution formally approving and adopting the job descriptions for Fire Chief and Assistant Fire Chief positions for the City of Avenal Fire Department.

FISCAL IMPACT
There is no current fiscal impact as the adoption of these job descriptions as they fit within the existing Fire budget. Costs associated with these positions will be budgeted into a comprehensive fire department budget pending additional positions.

Possible future budget amendment may be necessary to consider:
• Recruitment and selection process costs
• Training and certification expenses
• Equipment and operational support costs
At this time no budget amendmets are necessary.

Attachments:

1. Resolution Adopting Job Descriptions

2. Fire Chief Job Description

3. Assistant Fire Chief Job Description
November 13, 2025 Pg. 86

BEFORE THE CITY COUNCIL OF THE

CITY OF AVENAL
IN THE MATTER OF:

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF AVENAL ADOPTING JOB

DESCRIPTIONS FOR FIRE CHIEF AND

ASSISTANT FIRE CHIEF POSITIONS
RESOLUTION 2025-_55_
WHEREAS, the City Council of the City of Avenal (“City”) desires to consider information and recommendations from the City Manager pursuant to Avenal Municipal Code § 2-4.108(d) pertaining to reorganization and creation of employment positions; and WHEREAS, City desires to create new employment positions, including Fire Chief and Assistant Fire Chief, to assist with carrying out the lawful business of the City under the control, oversight, and direction of the relevant department heads, and it is in the best interest of the City to create such new employment positions; and; and
WHEREAS, the City of Avenal has established the legal and organizational framework to create a local municipal fire department to provide professional fire protection services to the community; and WHEREAS, the establishment of a professional fire department requires qualified leadership to develop, organize, and direct all aspects of fire suppression, fire prevention, emergency medical services, and hazardous materials response; and
WHEREAS, comprehensive job descriptions have been developed that clearly define the duties, responsibilities, qualifications, and working conditions for the Fire Chief and Assistant Fire Chief positions; and WHEREAS, the Fire Chief position will serve as the department head, reporting to the City Manager, with responsibility for establishing and directing all fire department operations, personnel, and programs; and WHEREAS, the Assistant Fire Chief position will serve as the primary operational leader, reporting to the Fire Chief, with responsibility for emergency response operations, training programs, and direct supervision of professional firefighting personnel; and
WHEREAS, formal adoption of these job descriptions is necessary to authorize recruitment and hiring processes and to establish clear performance standards and accountability measures; and WHEREAS, the City Council finds that adopting these job descriptions is in the best interest of the City and its residents and represents a critical step toward providing professional fire protection services to the community.

UPON MOTION OF COUNCIL MEMBER , SECONDED BY COUNCIL

MEMBER , THE FOLLOWING WAS PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL AT AN OFFICIAL MEETING HELD ON November 13, 2025, BY THE FOLLOWING VOTE:

November 13, 2025 Pg. 87
AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
,
AVENAL
MARIA A. ORTIZ,
City Clerk

CITY OF AVENAL
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Avenal as follows:

1. Found that the foregoing recitals are true;

2. The job description for the position of Fire Chief, attached hereto as Exhibit A and incorporated herein by reference, is hereby approved and adopted.

3. The job description for the position of Assistant Fire Chief, attached hereto as Exhibit B and incorporated herein by reference, is hereby approved and adopted.

4. The City Manager is hereby authorized to take all actions necessary to implement this resolution, including but not limited to initiating recruitment processes, conducting salary surveys, and preparing budget recommendations for these positions.

5. This resolution shall take effect immediately upon its adoption. __________________________________
ALVARO PRECIADO, Mayor

CITY OF AVENAL
November 13, 2025 Pg. 88
City of Avenal
Created November 13, 2025

FIRE CHIEF
SALARY: Salary Range S-10/Contracted Position
REPORTS TO: City Manager
GENERAL RESPONSIBILITIES:

Under the direction of the City Manager, the Fire Chief plans, organizes, controls and directs the establishment, development, and ongoing operations of the Avenal Fire Department. This position is responsible for building and maintaining a comprehensive fire protection program, including fire suppression, fire prevention, hazardous materials mitigation, fire and safety code compliance, and emergency medical services to protect lives, property and the environment from human and natural disasters. The Fire Chief will recruit, train, and supervise professional firefighters while establishing departmental policies, procedures, and operational standards. This position supervises and evaluates the performance of assigned personnel, ensures department compliance with and enforcement of applicable Federal, State, and local laws, ordinances, and codes, and provides highly responsible and complex administrative support to the City Manager.

DISTINGUISHING CHARACTERISTICS:

This is a single, department head position responsible for establishing and maintaining Avenal's fire department with professional firefighting personnel. The Fire Chief's duties are administrative/managerial in nature with significant emphasis on program development, personnel management, and community outreach. The incumbent has extensive contact with public officials, State/Federal/local agencies, other fire departments, labor organizations, and the general public. The incumbent exercises a high level of independent authority and serves as the primary architect of the City's fire protection services.

ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may include, but are not limited to, the following:

ESSENTIAL FUNCTIONS:

Department Establishment and Development:
• Lead the comprehensive establishment of the Avenal Fire Department from initial planning through full operational capacity
• Develop foundational policies, procedures, standard operating procedures, and organizational structure for a professional fire department
• Create recruitment and retention strategies for professional firefighters and support staff • Establish mutual aid agreements with neighboring fire departments and emergency services agencies Strategic Planning and Administration:
• Work closely with the City Manager in setting and carrying out the City's vision, mission, and objectives for fire protection services
• Develop long-range strategic planning for fire department growth and service delivery • Plan, organize, control and direct all activities, personnel, resources and operations of the fire department
• Create and implement comprehensive training programs for professional firefighters November 13, 2025 Pg. 89
City of Avenal
Created November 13, 2025
Personnel Management:
• Recruit, interview, and select professional firefighters and support staff • Supervise and evaluate the performance of Assistant Fire Chief, Battalion Chiefs, Captains, Engineers, and all other firefigting personnel
• Develop and implement employee recognition and retention programs • Establish clear roles and responsibilities for all department personnel • Manage collective bargaining agreements and labor relations Budget and Financial Management:
• Develop and prepare the annual budget for the Fire Department, including personnel costs, equipment, facilities, and operational expenses
• Research and apply for grants available to fire departments • Analyze and review budgetary and financial data; control and authorize expenditures • Plan for future staffing, equipment and facility needs as the department grows Emergency Management:
• Serve on the City's Emergency Operations Team or delegate to designee • Coordinate with county, state and federal authorities during disasters • Plan and execute city-wide disaster preparedness training and community education • Ensure management and delivery of services for cooling and warming centers as required Fire Prevention and Code Enforcement:
• Organize and direct fire prevention inspections of commercial and residential buildings • Investigate complaints from citizens regarding fire hazards • Ensure proper enforcement of fire prevention codes and ordinances • Review community development plans to ensure compliance with fire prevention codes Community Engagement:
• Facilitate fire prevention through community educational activities and demonstrations • Attend civic events and represent the Fire Department in the community • Build strong relationships with community organizations and civic groups • Prepare and deliver presentations to civic groups regarding departmental functions Operations and Training:
• Plan, organize and direct training activities in fire suppression, emergency medical aid, hazardous materials, and equipment operation
• Respond to major emergency incidents as required and assume or delegate command • Direct appropriate actions to protect life and property during emergencies • Oversee the maintenance and repair of Fire Department equipment, apparatus and facilities • Ensure compliance with occupational health and safety standards Reporting and Communication:
• Prepare and maintain narrative and statistical reports related to personnel, incidents and operations • Submit monthly reports to the City Manager/City Council regarding Department activities • Communicate with other departments, agencies and community members to coordinate services November 13, 2025 Pg. 90
City of Avenal
Created November 13, 2025
Additional Responsibilities:
• Oversight of education and outreach Fire Department services • Drive department vehicle to conduct work and respond to emergencies as needed • Perform related duties as assigned

TYPICAL QUALIFICATIONS
KNOWLEDGE OF:
• Planning, organization and direction of fire department activities, personnel, resources and operations • Professional fire department management principles and best practices • Principles of municipal fire department administration • Fire prevention, fire suppression and emergency medical services principles and practices • Fire prevention and emergency rescue laws, ordinances and codes • Budget preparation and control
• Professional firefighter recruitment, training, and retention strategies • Grant writing and fundraising for fire departments
• Labor relations and collective bargaining principles
• Oral and written communication skills
• Principles and practices of administration, supervision and training • CPR and emergency medical practices and procedures
• Fire science, hydraulics and water flow capacity principles • Building construction, hazards, and emergency rescue considerations • Applicable laws, codes, regulations, policies and procedures • Public relations practices and techniques
• Computer operation and software applications
• Record keeping and report writing techniques
ABILITY TO:
• Establish and develop a professional fire department from inception to full operation • Plan, organize, control and direct fire department activities and professional personnel • Recruit, train, and retain professional firefighters effectively • Supervise and evaluate performance of assigned personnel • Interpret, apply, explain and enforce rules, regulations, policies and procedures • Develop and implement comprehensive training programs for professional staff • Organize and direct fire prevention inspections and code enforcement • Prepare and manage departmental budgets and seek grant funding • Participate in fire suppression and emergency activities as needed • Perform emergency medical procedures as necessary
• Communicate effectively both orally and in writing
• Establish and maintain cooperative working relationships with staff and community • Manage labor relations and collective bargaining processes • Analyze situations accurately and adopt effective courses of action • Meet schedules and deadlines while managing multiple priorities • Prepare comprehensive reports, correspondence and documentation • Build strong community partnerships and support for the fire department November 13, 2025 Pg. 91
City of Avenal
Created November 13, 2025
EDUCATION AND EXPERIENCE:

Any combination equivalent to: Bachelor's degree in fire science, public administration, emergency management or related field is preferred. At least seven years of increasingly responsible supervisory, management and/or command experience in a professional fire department is highly desirable.

LICENSES AND OTHER REQUIREMENTS:
• Valid California Class "C" driver's license with acceptable driving record • Able to obtain Chief Fire Officer certification within 2 years • California State Fire Marshal Certified Chief Officer desirable • Current CPR and First Aid certification required
WORKING CONDITIONS:

PHYSICAL DEMANDS:
• Sitting, standing and walking for extended periods
• Hearing and speaking to exchange information and make presentations • Vision to read materials and computer screens
• Manual dexterity for emergency operations and equipment use • Lifting, carrying, pushing or pulling objects during emergency operations • Walking and running over various surfaces during emergency response • Bending, stooping, crawling, kneeling or crouching during operations • Reaching in all directions
• Physical agility and stamina for emergency operations • Climbing ladders and working at heights
WORK ENVIRONMENT:
• Indoor and outdoor work environment with varying noise levels • Evening, weekend, and emergency call-out availability required • Driving city vehicles to conduct work
• Interaction with community members, staff, and officials • Exposure to environmental conditions including smoke, heat, weather, traffic hazards, communicable diseases, electrical currents, and hazardous materials
• Working at heights and in confined spaces
• Exposure to extreme weather conditions and various emergency hazards SELECTION PROCESS:

Applicants must submit an official City of Avenal Job Application. Applicants who clearly appear to be most qualified in terms of experience and training will be invited to a job-related oral interview and physical ability test.

A medical evaluation, psychological evaluation, an intensive background investigation, and drug screening will be conducted prior to employment.

The City of Avenal will require each applicant to provide proof of U.S. citizenship, alien registration or authorization to work in the United States.

November 13, 2025 Pg. 92
City of Avenal
Created November 13, 2025
Must be 21 years of age at time of hire.

All positions will include a one year probationary term.

ALL FULL-TIME EMPLOYEES ARE REQUIRED TO HAVE A VALID CONTACT TELEPHONE.

EMPLOYEES SHALL WORK HARMONIOUSLY WITH ALL CITY EMPLOYEES.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.

November 13, 2025 Pg. 93
City of Avenal
Created November 13, 2025

ASSISTANT FIRE CHIEF
SALARY: Salary Range – S-8
REPORTS TO: Fire Chief
GENERAL RESPONSIBILITIES:

Under the direction of the Fire Chief, the Assistant Fire Chief assists in the development and daily operations of the Avenal Fire Department. This position plays a crucial role in the hands-on management of professional firefighters, emergency response operations, training programs, and fire prevention activities. The Assistant Fire Chief serves as the primary operational leader, ensuring effective emergency response, coordinating shift operations and activities, and maintaining departmental readiness. This position directly supervises professional firefighters during emergency operations and training exercises while supporting the Fire Chief in administrative functions and department development.

DISTINGUISHING CHARACTERISTICS:

This is a key operational position within Avenal's professional fire department structure, serving as the bridge between administrative leadership and frontline operations. The Assistant Fire Chief has direct responsibility for firefighter coordination, emergency response leadership, and operational training delivery. The incumbent works closely with professional firefighting staff, manages day-to-day emergency services, and ensures the department maintains operational readiness. This position requires both administrative capabilities and hands-on emergency response skills with responsibility for shift supervision and personnel management.

ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may include, but are not limited to, the following:

ESSENTIAL FUNCTIONS:

Operations Management:
• Directly supervise and coordinate professional firefighters during emergency responses and training activities
• Develop and maintain shift scheduling systems and personnel deployment strategies • Serve as primary point of contact for firefighting personnel regarding operational matters • Oversee daily station operations and ensure proper staffing levels • Implement personnel development and performance management programs Emergency Response Operations:
• Respond to and assume command of emergency incidents as assigned or in the absence of the Fire Chief • Direct fire suppression, emergency medical services, and hazardous materials response operations • Coordinate with professional firefighters to ensure effective emergency response operations • Maintain incident command protocols and ensure proper documentation of emergency responses • Coordinate mutual aid responses with neighboring fire departments November 13, 2025 Pg. 94
City of Avenal
Created November 13, 2025
Training and Development:
• Plan, organize, and conduct comprehensive training programs for professional firefighters • Ensure all personnel maintain required certifications and training standards • Develop training schedules and coordinate continuing education programs • Coordinate with outside agencies for specialized training opportunities • Maintain training records and documentation for all department personnel • Conduct performance evaluations and identify training needs Fire Prevention and Inspection Services:
• Conduct fire prevention inspections of commercial and residential properties • Investigate fire incidents and prepare detailed reports • Enforce fire prevention codes and ordinances within the community • Provide fire safety education to community groups and organizations • Review building plans and development proposals for fire code compliance Administrative Support:
• Assist the Fire Chief in leadership development and administration of departmental policies and procedures
• Help manage departmental budgets and track expenditures • Prepare operational reports and maintain departmental records • Participate in budget development and capital expenditure planning • Support grant writing efforts and equipment procurement processes • Participate in personnel recruitment and selection processes Equipment and Facility Management:
• Oversee maintenance and repair of fire department equipment, apparatus, and facilities • Conduct regular equipment inspections and ensure operational readiness • Coordinate equipment testing and maintenance schedules • Manage inventory of departmental supplies and equipment • Ensure proper care and maintenance of the fire station and facilities Community Engagement:
• Represent the Fire Department at community events and public meetings • Conduct fire safety presentations to schools, civic groups, and community organizations • Build relationships with community members and stakeholders • Participate in community emergency preparedness initiatives • Support department public relations and community outreach efforts Emergency Preparedness:
• Assist in developing and implementing emergency preparedness programs • Coordinate emergency operations center activities as assigned • Participate in disaster planning and response coordination • Conduct emergency preparedness training for city personnel • Maintain emergency response protocols and procedures
November 13, 2025 Pg. 95
City of Avenal
Created November 13, 2025
Personnel Management:
• Supervise assigned firefighting personnel and support staff • Conduct performance evaluations and provide feedback to personnel • Address personnel issues and disciplinary matters as assigned • Ensure compliance with departmental policies and procedures • Support professional development and career advancement opportunities Additional Responsibilities:
• Serve as acting Fire Chief in the Chief's absence
• Participate in departmental meetings and planning sessions • Assist with fire department public information activities • Support special events and emergency standby operations • Perform related duties as assigned by the Fire Chief

TYPICAL QUALIFICATIONS
KNOWLEDGE OF:
• Fire suppression, emergency medical services, and hazardous materials response principles and practices • Professional fire department operations and management • Incident command system and emergency response protocols • Fire prevention codes, regulations, and inspection procedures • Training program development and delivery for professional personnel • Equipment operation, maintenance, and safety procedures • Emergency preparedness and disaster response planning • Fire investigation techniques and report writing
• Community relations and public education methods
• Personnel management and supervision principles
• Basic budgeting and administrative procedures
• Computer operation and software applications
• Federal, state, and local fire service regulations
• Labor relations and collective bargaining principles
ABILITY TO:
• Lead and supervise professional firefighters during emergency operations and training • Plan, organize, and conduct comprehensive training programs • Respond effectively to emergency incidents and assume incident command • Conduct thorough fire prevention inspections and enforce codes • Communicate effectively with personnel, community members, and officials • Maintain accurate records and prepare detailed reports • Operate fire department equipment and apparatus safely and effectively • Manage personnel and address performance issues professionally • Adapt to changing situations and make sound decisions under pressure • Build positive relationships with community members and organizations • Manage multiple priorities and meet deadlines
• Provide public education and community outreach services • Supervise and evaluate professional staff performance November 13, 2025 Pg. 96
City of Avenal
Created November 13, 2025
EDUCATION AND EXPERIENCE:

Any combination equivalent to: Bachelor's degree in fire science, emergency management, or related field preferred. At least five years of progressively responsible experience in fire suppression, emergency medical services, or related emergency services in a professional fire department is highly desirable.

LICENSES AND OTHER REQUIREMENTS:
• Valid California Class "C" driver's license with acceptable driving record • Current CPR and First Aid certification required
• Emergency Medical Technician (EMT) certification preferred • Hazardous Materials Operations level certification required • Fire Officer I and II certifications required
• Additional certifications as required by the Fire Chief WORKING CONDITIONS:

PHYSICAL DEMANDS:
• Frequent standing, walking, and sitting for extended periods • Hearing and speaking to communicate during emergencies and training • Vision sufficient to read documents, operate equipment, and assess emergency scenes • Manual dexterity to operate firefighting equipment and emergency medical devices • Lifting, carrying, pushing, and pulling heavy equipment during emergency operations • Walking and running over various terrain during emergency response • Climbing ladders and working at heights during firefighting operations • Crawling, kneeling, and working in confined spaces during rescue operations • Physical stamina and agility required for emergency response activities • Ability to wear heavy protective equipment for extended periods WORK ENVIRONMENT:
• Indoor and outdoor work environments with varying conditions • Shift work including nights, weekends, and holidays
• 24-hour availability for emergency response
• Exposure to smoke, heat, hazardous materials, and other emergency conditions • Working at heights, in confined spaces, and around heavy machinery • Potential exposure to communicable diseases and bloodborne pathogens • Variable weather conditions during emergency response • Evening and weekend work for training and community events • Emergency call-out responsibilities
• Interaction with professional staff, officials, and emergency personnel • Driving fire department vehicles in emergency and non-emergency situations SELECTION PROCESS:

Applicants must submit an official City of Avenal Application. Applicants who clearly appear to be most qualified in terms of experience and training will be invited to a job-related oral interview and physical ability test.

A medical evaluation, psychological evaluation, an intensive background investigation, and drug screening will be conducted prior to employment.

November 13, 2025 Pg. 97
City of Avenal
Created November 13, 2025
The City of Avenal will require each applicant to provide proof of U.S. citizenship, alien registration or authorization to work in the United States.

Must be 21 years of age at time of hire.

All positions will include a one-year probationary term.

ALL FULL-TIME EMPLOYEES ARE REQUIRED TO HAVE A VALID CONTACT TELEPHONE.

EMPLOYEES SHALL WORK HARMONIOUSLY WITH ALL CITY EMPLOYEES.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.

November 13, 2025 Pg. 98
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 TO: Honorable Mayor and City Council Members
FROM: Antony V. López, City Manager
DATE: November 13, 2025
SUBJECT: Consider Adoption of Job Description for Public Works Landscape/Park Maintainer Leader Position

INFORMATION
The City of Avenal's Public Works Department has experienced growth in both staffing levels and facility responsibilities. With the addition of two part-time positions and the expansion of City facilities, including the new community center, there is a demonstrated need for enhanced field supervision and coordination of landscape and park maintenance operations.

This staff report presents for Council consideration the job description for a new Public Works Landscape/Park Maintainer Leader position. This position will serve as a mid-level supervisory role, bridging the gap between administrative leadership and frontline maintenance workers by providing direct, on-site supervision and coordination of daily landscape and park maintenance activities.

Current Operational Needs:

The Public Works Department currently maintains an expanding portfolio of facilities and properties including:
• Multiple City parks and recreational areas
• The new community center
• Right-of-way corridors and public spaces
• Various City facilities and grounds
With the growth in personnel and the addition of new facilities, the department requires a dedicated leader who works directly in the field with maintenance crews to ensure efficient operations, proper training, quality control, and immediate problem-solving capabilities.

Position Overview:

The Public Works Landscape/Park Maintainer Leader position will:
• Coordinate daily work schedules and zone assignments with the Public Works Supervisor and Director • Provide direct, hands-on supervision of landscape and park maintenance personnel in the field • Lead crews in installation, repair, and maintenance of irrigation systems across all City facilities • Supervise training and ensure compliance with City policies and safety procedures • Maintain parks, restrooms, and landscaped areas in clean and orderly condition • Participate actively in all aspects of landscaping work alongside crew members • Serve as the immediate point of contact for field operations and issue resolution This position is distinguished from the Public Works Landscape/Park Maintainer Worker by its supervisory responsibilities and lead authority, while differing from the Public Works Supervisor in that it does not have full responsibilities for organizing and assigning work, evaluating performance, or changing work procedures independently.

Rationale for Action:

The addition of this mid-level supervisory position will significantly enhance the department's operational efficiency and service delivery capabilities without requiring full administrative supervisor-level oversight for routine field operations.

November 13, 2025 Pg. 99
City of Avenal
“Oasis in the Sun – Gateway to the Coast”
919 Skyline Blvd., Avenal, CA 93204 Phone: (559) 386-5766 Fax: (559) 386-0629 Qualifications:

The position requires at least five years of progressively responsible experience in public works, parks, and landscaping operations, along with demonstrated leadership abilities and technical expertise in irrigation systems, equipment operation, and facility maintenance.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution formally approving and adopting the job description for the Public Works Landscape/Park Maintainer Leader position.

FISCAL IMPACT
There is no current fiscal impact as the adoption of this job description and establishment of the position fits within the existing Public Works Department budget. The position has been incorporated into current fiscal planning to address the operational needs created by expanded facilities and increased staffing levels.

Attachments:

1. Resolution Adopting Job Description

2. Public Works Landscape/Park Maintainer Leader Job Description November 13, 2025 Pg. 100

BEFORE THE CITY COUNCIL OF THE

CITY OF AVENAL
IN THE MATTER OF:

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF AVENAL ADOPTING THE JOB

DESCRIPTION FOR PUBLIC WORKS

LANDSCAPE/PARK MAINTAINER LEADER

POSITION
RESOLUTION 2025-_56_
WHEREAS, the City Council of the City of Avenal (“City”) desires to consider information and recommendations from the City Manager pursuant to Avenal Municipal Code § 2-4.108(d) pertaining to reorganization and creation of employment positions; and WHEREAS, City desires to create new employment positions, including Public Works Landscape/Park Maintainer Leader, to assist with carrying out the lawful business of the City under the control, oversight, and direction of the relevant department heads, and it is in the best interest of the City to create such new employment positions; and; and
WHEREAS, the City of Avenal Public Works Department has experienced significant growth in personnel and facility responsibilities, including the addition of part-time maintenance positions and new facilities such as the community center; and
WHEREAS, the expansion of City facilities and maintenance operations requires enhanced field supervision to ensure efficient coordination, quality control, and proper training of maintenance personnel; and WHEREAS, the City Council recognizes the need for a mid-level supervisory position that provides direct, on-site leadership and coordination of landscape and park maintenance crews; and WHEREAS, a comprehensive job description has been developed for the Public Works Landscape/Park Maintainer Leader position that clearly defines the duties, responsibilities, qualifications, and supervisory authority of this leadership role; and
WHEREAS, the Public Works Landscape/Park Maintainer Leader position will serve as a bridge between administrative leadership and frontline workers by providing hands-on supervision, daily coordination, and immediate problem-solving capabilities in the field; and WHEREAS, this position will support the Public Works Supervisor and Director in managing the department's expanded workforce and facility maintenance responsibilities while maintaining high standards for City properties and public spaces; and
WHEREAS, formal adoption of this job description is necessary to authorize recruitment and hiring processes and to establish clear performance standards and accountability measures; and WHEREAS, the City Council finds that adopting this job description is in the best interest of the City and its residents and will enhance the operational efficiency and service delivery capabilities of the Public Works Department.

November 13, 2025 Pg. 101

UPON MOTION OF COUNCIL MEMBER , SECONDED BY COUNCIL

MEMBER , THE FOLLOWING WAS PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL AT AN OFFICIAL MEETING HELD ON November 13, 2025, BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
,
AVENAL
MARIA A. ORTIZ,
City Clerk

CITY OF AVENAL
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Avenal as follows:

1. Found that the foregoing recitals are true;

2. The job description for the position of Public Works Landscape/Park Maintainer Leader, attached hereto as Exhibit A and incorporated herein by reference, is hereby approved and adopted.

3. The City Manager is hereby authorized to take all actions necessary to implement this resolution, including but not limited to initiating recruitment processes and establishing the position within the Public Works Department organizational structure.

4. This resolution shall take effect immediately upon its adoption. __________________________________
ALVARO PRECIADO, Mayor

CITY OF AVENAL
November 13, 2025 Pg. 102
1 PUBLIC WORKS LANDSCAPE/ PARK MAINTAINER LEADER
SALARY RANGE: C.5
REPORTS TO: Public Works Supervisor/ Public Works Director DISTINGUISHING CHARACTERISTICS:

This position exercises supervision of assigned landscaping personnel under the direction of the Public Works Supervisor. It is distinguished from the Public Works Landscape/ Park Maintainer Worker by the greater extent of the supervisory responsibility and lead supervision over others. It is distinguished from the Public Works Supervisor in that it does not have full responsibilities for organizing and assigning work, evaluating and changing work procedures ESSENTIAL FUNCTIONS:

Coordinate with the Public Works Supervisor and Director on the daily schedule of zones staff will be working. Duties include, but are not limited to, installation, repair, and maintenance of irrigation systems at all City facilities, parks, right-of-way corridors, public spaces, and designated contractmaintenance areas (including locations maintained under Caltrans agreements). Maintain parks, restrooms, and landscaped areas in a clean and orderly condition. Supervise, train, and participate with the crew in all aspects of landscaping, including operation and upkeep of equipment, ensuring compliance with City policies and procedures.

QUALIFICATIONS:

Education and Experience: At least five years of increasingly responsible experience in various public works assignments, parks and landscaping. Maintain park areas and city grounds in neat and attractive conditions; plants, cultivates, waters, maintains and landscapes parks and grounds; cleans and performs maintenance work on park equipment, buildings and other city facilities; cleans and maintains park restroom facilities; operates and maintains hand and power tools in clean, safe and effective manner; installs and maintains water lines and irrigation systems in city parks and grounds; trims trees and shrubs on streets, parks and grounds. Remove trash & debris to dispose at landfill.

Assists the Public Works Department as needed as it relates to landscaping & parks, water and waste water distribution, events and other City projects. 50 lb. lifting capacity is required. May be assigned flexible work hours as needed; other duties as required.

Interpersonal Relationships: Must be consistent in dealing with people; sensitive to other’s problems and concerns without direct involvement, exclude personal biases from work performance; ability to see more than one view in dealing with an issue; have tact and diplomacy; must strive to promote a cooperative atmosphere in the department and the City; must have a positive attitude.

Must be able to maintain working relationships with employees. Must have the ability to work safely.

Professional attitude: Must have commitment to the City; willingness to take initiative; dependability; maturity in relationships with others; and self-confidence. Must represent the City to others with a courteous, helpful, accurate and business-like attitude in all telephone and personal contact.

Certificates, Licenses and Special Requirements: Possession of a valid California Class “C” Driver’s License. A higher level driver’s license, Class “A” or “B” may be required depending on the assignment. If a higher level license is required, applicants may be required to obtain the appropriate permit prior to appointment and the actual driver’s license within the six-month probationary period.

Driver’s license requirements are subject to change based on business necessity.

ALL FULL-TIME EMPLOYEES ARE REQUIRED TO HAVE A VALID CONTACT TELEPHONE.

EMPLOYEES SHALL WORK HARMONIOUSLY WITH ALL CITY EMPLOYEES.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Created 11/07/2025
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
AGENDA ITEM NO. 10 – C
TO: The Honorable Mayor and City Council
FROM: Antony V. López, City Manager, by
Cecilio Velasco, Chief of Police
DATE: November 13, 2025
RE: Consider Approval to Purchase and Upfit a 2026 Ford Police Interceptor Utility under the Byrne State Crisis Intervention Program (SCIP) Grant INFORMATION:

The Avenal Police Department received approval from the Board of State and Community Corrections (BSCC) Grant Administrator, authorizing the City of Avenal to proceed with the purchase and upfitting of one (1) 2026 Ford Police Interceptor Utility (Non-EcoBoost) under the Byrne State Crisis Intervention Program (SCIP) Grant #1302-24.

The vehicle will be purchased through Phil Long Ford of Denver in the amount of $49,291.20, utilizing TIPS Cooperative Contract #240901, ensuring full compliance with federal and state procurement requirements.

The $55,000 Byrne SCIP allocation will be used toward the vehicle purchase and upfitting. The vehicle will serve as a community engagement and education unit, supporting Byrne SCIP goals including firearm-safety distribution, mental-health education, and crisis-intervention outreach. In addition to outreach duties, the vehicle will also serve in a patrol capacity and continue to be used operationally by the department beyond the grant period.

The department received a quote from Airwave Communications for the complete upfitting of the new 2026 Ford Interceptor. The pricing reflects current market rates for 2026-model equipment installation. Costs for 2026 models may be slightly higher than the 2025 vehicle previously outfitted due to updated equipment packages, model-year changes, and current supply-chain pricing. The quote includes the full emergency-lighting system, siren, console, partitions, electrical integration, cargo equipment, and related installation.

Additional project-related equipment, including the mobile data terminal (MDT), docking station, and radio, will be funded by the City of Avenal as an in-kind contribution. Pricing for these items may vary slightly from preliminary estimates depending on vendor availability and model-year specifications. This in-kind portion was already incorporated into the Avenal Police Department FY 2025/2026 Budget in anticipation of BSCC only funding $55,000 for the vehicle purchase and upfitting. Staff requests broad latitude to finalize these purchases to ensure timely deployment of the vehicle, as long as all equipment remains within standard market ranges and consistent with operational needs.

For transparency, the Avenal Police Department has attached reference materials from recent vehicle builds showing comparable equipment, labor, and installation costs. These examples demonstrate consistency in pricing over the past build cycle and help substantiate expected ranges for the current upfit.

EMERGENCY ITEM
November 13, 2025 Pg. 103
City of Avenal
919 Skyline Blvd.

Avenal, CA 93204
Phone: (559) 386-5766
AGENDA ITEM NO. 10 – C
This vehicle will be used extensively at community events, firearm-safety workshops, mentalhealth presentations, and major outreach initiatives. It will significantly enhance the department’s visibility and its ability to transport staff, materials, and equipment for Byrne SCIP-funded programs.

Because there are no additional City Council meetings scheduled in November, staff respectfully requests that the Council approve this purchase and upfitting at this meeting, with formal ratification on the consent calendar at the next regular City Council meeting. Timely approval will allow the vehicle to be outfitted and placed into service by the end of the calendar year.

RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the purchase of one (1) 2026 Ford Police Interceptor Utility from Phil Long Ford of Denver in the amount of $49,291.20 under TIPS Contract #240901;

2. Approve the vehicle upfitting by Airwave Communications in accordance with the quote provided, with costs reflecting current 2026 model-year pricing;

3. Authorize the City Manager, or designee, to approve the final purchase of the radio, MDT, and dock, with full latitude to select vendors and finalize pricing within standard market ranges;

4. Approve the use of $55,000 in Byrne SCIP Grant funds toward the vehicle purchase and upfitting, with all remaining costs provided by the Avenal Police Department FY 25/26 Budget as in-kind contribution; and

5. Authorize the City Manager, or designee, to execute all necessary documents to complete the purchase, upfitting, and grant compliance, with ratification to follow on the consent calendar at the next regular Council meeting.

6. As an Emergency Item for the November 13, 2025 Council meeting, direct Staff to reintroduce the item for ratification at the next regularly scheduled Council meeting, December 11, 2025.

FISCAL IMPACT:

The vehicle purchase and a portion of the upfitting will be funded by the Byrne SCIP Grant. All remaining costs, including MDT, dock, radio, and other necessary equipment, will be provided as an in-kind contribution through the Avenal Police Department FY 2025/2026 Budget.

ATTACHMENTS:

1. BSCC Grant Administrator Approval Email – Ian Silva (November 12, 2025)

2. Phil Long Ford Quote #103025-1 (October 30, 2025)

3. Airwave Communications Quote – 2026 PIU (November 13, 2025)

4. Avenal PD Police Explorer Build Sheet

5. Cook’s Communications Radio Estimate

6. Dell Technologies MDT Estimate

7. Havis Docking Station Estimate
November 13, 2025 Pg. 104

BEFORE THE CITY COUNCIL OF THE

CITY OF AVENAL
IN THE MATTER OF:

Approval of the Purchase and Upfitting of a
2026 Ford Police Interceptor Utility under
the Byrne State Crisis Intervention Program
(SCIP) Grant
RESOLUTION 2025-_57_
WHEREAS, the City of Avenal recognizes the need to maintain reliable, properly equipped police vehicles to ensure community safety, outreach capacity, and operational readiness; and
WHEREAS, the Avenal Police Department received approval from the Board of State and Community Corrections (BSCC) Grant Administrator, authorizing the City to proceed with the purchase and upfitting of one (1) 2026 Ford Police Interceptor Utility (Non-EcoBoost) under the Byrne State Crisis Intervention Program (SCIP) Grant #1302-24; and WHEREAS, the vehicle will be purchased from Phil Long Ford of Denver in the amount of $49,291.20, under TIPS Cooperative Contract #240901, ensuring compliance with applicable procurement requirements; and
WHEREAS, the $55,000 Byrne SCIP grant allocation will be used toward the vehicle purchase and upfitting to support Byrne SCIP goals including firearm-safety education, mentalhealth awareness, and crisis-intervention outreach; and WHEREAS, the vehicle will also be utilized in a patrol capacity and will continue to serve as a long-term operational asset for the department beyond the grant period; and WHEREAS, the department has received a quote from Airwave Communications reflecting current 2026 model-year upfitting costs for emergency lighting, console installation, electrical integration, partitions, and related public safety equipment; and WHEREAS, additional project-related equipment, including the mobile data terminal (MDT), docking station, and radio, will be funded by the City of Avenal as an in-kind contribution through the Avenal Police Department FY 2025/2026 Budget, and staff seeks full latitude to finalize vendor selection and pricing within standard market ranges; and WHEREAS, because there are no additional scheduled City Council meetings in November, staff requests approval of this purchase and related actions at this meeting, with formal ratification to follow on the consent calendar at the next regular City Council meeting.

November 13, 2025 Pg. 105

UPON MOTION OF COUNCIL MEMBER , SECONDED BY

COUNCIL MEMBER , THE FOLLOWING WAS PASSED, APPROVED,

AND ADOPTED BY THE CITY COUNCIL AT AN OFFICIAL MEETING HELD ON November 13, 2025, BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
,
AVENAL
MARIA A. ORTIZ,
City Clerk

CITY OF AVENAL
* * * * * * * * * * * * * * * * * *

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF AVENAL:

1. Approves the purchase of one (1) 2026 Ford Police Interceptor Utility from Phil Long Ford of Denver in the amount of $49,291.20 under TIPS Cooperative Contract #240901;

2. Approves the vehicle upfitting by Airwave Communications in accordance with the quote provided, with costs reflecting current 2026 model-year pricing;

3. Authorizes the City Manager, or designee, to approve the purchase of the radio, mobile data terminal (MDT), and docking station, with full flexibility to select vendors and finalize pricing within standard public-safety market ranges;

4. Approves the use of $55,000 in Byrne SCIP Grant funds toward the vehicle purchase and upfitting, with all remaining costs provided by the Avenal Police Department FY 2025/2026 Budget as an in-kind contribution;

5. As an Emergency Item for the November 13, 2025 Council meeting, direct Staff to reintroduce the item for ratification at the next regularly scheduled Council meeting, December 11, 2025.

6. Authorizes the City Manager, City Clerk, City Attorney, and all necessary City staff to execute all documents and take all actions necessary to complete the purchase, upfitting, and grant compliance consistent with this Resolution.
* * * * * * * * * * * * * * * * * *
__________________________________
ALVARO PRECIADO, Mayor

CITY OF AVENAL
November 13, 2025 Pg. 106
Outlook
RE: Submission of Fixed Asset and Participant Incentive Justifications – City of Avenal Police Department (Byrne SCIP Grant #1302-24)
From Silva, Ian@BSCC <[email protected]>
Date Wed 11/12/2025 2:05 PM
To Cecilio Velasco <[email protected]>; BSCC ByrneSCIP <[email protected]>; Tringali, Lisa@BSCC <[email protected]>; Norred, Chad@BSCC <[email protected]> 2 attachments (418 KB)
REQUEST TO PROCEED PURCHASE OF VEHICLE.docx; PROVIDER JUSTIFICATION FORM.pdf; Hello Chief Velasco,
I am approving you Fixed Asset Purchase Request and your Provider Justification Form for your Byrne SCIP project. Please keep the letters and this email approval as part of your grant record.

Please let me know if you have any questions.

Thank you,
Ian Silva
Field Representative – Corrections Planning and Grant Programs Division BOARD OF STATE AND COMMUNITY CORRECTIONS
2590 Venture Oaks Way, Suite 200, Sacramento, CA 95833
http://www.bscc.ca.gov
Cell Phone 916-597-4625
Email   [email protected]
From: Cecilio Velasco <[email protected]>
Sent: Wednesday, November 5, 2025 5:43 PM
To: BSCC ByrneSCIP <[email protected]>; Silva, Ian@BSCC <[email protected]>; Tringali, Lisa@BSCC <[email protected]>; Norred, Chad@BSCC <[email protected]> Subject: Submission of Fixed Asset and Participant Incentive Justifications – City of Avenal Police Department (Byrne SCIP Grant #1302-24)
This message contains a Word document attachment. Word documents have been known to contain viruses so please make sure you trust the sender before opening any attachments. If you have any questions, please contact the BSCC helpdesk at [email protected].

Good evening,
November 13, 2025 Pg. 107
Please find attached the City of Avenal Police Department’s request package for review and approval under the Byrne State Crisis Intervention Program (SCIP) Grant #1302-24.

The submission includes justification and documentation for two project-related purchases:

1. Fixed Asset Purchase – 2026 Ford Police Interceptor Utility (Non-EcoBoost) Request to proceed with purchase and outfitting as a marked community engagement and outreach vehicle, including the Phil Long Ford quote and build sheet.

I have also included an Airwave quote from a recent upfitting project, which does not include the radio or computer, but have attached those separate quotes as well—only to serve as a reference for the total cost of a complete upfit.

2. Participant Incentive / Program Supplies – 900 Firearm Safety Locks Justification to proceed with purchase under the Secure Firearm Education and Awareness Program (SFEAP), including the Provider Justification Form and vendor invoice from Regal Products, LLC.

Please note that I am still working on obtaining gun safe quotes that meet federal procurement and U.S. vendor requirements. I have encountered some challenges locating a U.S.-based supplier offering reasonable pricing and verified domestic shipping. I will submit those materials for review once suitable quotes are secured.

At this point, our department has all materials, educational presentations, and staffing in place to officially launch the project’s community outreach and education components.

All other documents necessary for BSCC review have been included. Please let me know if any additional information or forms are needed for processing.

Thank you for your continued support and guidance.

Respectfully,
Cecilio Velasco
Chief of Police
Avenal Police Department
317 E. Alpine Street
Avenal, CA 93204
Cell: 559 639-7056
Office: 559 386-4444
Fax: 559 386-4447
November 13, 2025 Pg. 108
“Integrity, Service, Trust”
CONFIDENTIALITY NOTICE: Unless otherwise indicated or obvious from the nature of the transmittal, the information contained in this e-mail message and all attachments is confidential information intended for the use of the sender's intended recipients, if the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution, copying, or other use of this communication or its attachments is strictly prohibited. Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.

November 13, 2025 Pg. 109
QUOTE NUMBER 103025-1
QUOTE DATE October 30, 2025
Agency PO #.

CES PO#
TERMS Due on Receipt
SALES REP Herman Sanchez
QUOTE TO: Avenal Police Department SHIPPED VIA Driver
ATTN: Commander Edward Rij F.O.B.

PREPAID or COLLECT
2026 Ford Police Explorer Interceptor Non Eco-Boost Exterior: Agate Black

QUANTITY DESCRIPTION UNIT PRICE AMOUNT
1 51,345.00 $51,345.00
Backup Camera, Police Engine Idle, Global Unlock, Reverse Sensing, Keyless Entry, 1284X Keyed Alike, Rear Door Handle/Locks Inopr, Hiden Plunge w/rear Handle Inopr)
1 Available Contract Discount 4% (2,053.80) ($2,053.80) 1 Transport To: Airwave Communications N/C N/C
4425 E. Brundage LN
Bakersfield, CA 93307
*** Vehicle on Order ***
49,291.20
Proposal valid for 30 Days
$49,291.20
DIRECT ALL INQUIRIES TO: Phil Long Ford of Denver Total Herman Sanchez 7887 W. Tufts Ave. AMOUNT
(505) 250-9388 Denver, CO 80123
email: [email protected]
THANK YOU FOR YOUR BUSINESS!
PRICE AGREEMENT : T.I.P.S. (The Interlocal Purchasing System) #240901 Additional Information:

Ford Utility Interceptor, Mid Size, four Door, AWD Police Pursuit Rated (Incl. Dark Car Feature, Driver Side/ Passennger Side Spotlight, November 13, 2025 Pg. 110
Preview Order R697 - K8A - Police Inter Utility AWD : Order Summary Time of Preview: 10/30/2025 15:12:46 Receipt: 8/26/2025
Dealership Name : Phil Long Ford of Denver, LLC Sales Code : F56002 Dealer Rep. Herman Sanchez
Customer Name NM
Type Fleet
Priority Code K3
Vehicle Line Explorer
Model Year 2026
Order Code R697
Price Level 615

DESCRIPTION
K8A0 POLICE INTER UTILITY AWD
.119 INCH WHEELBASE

TOTAL BASE VEHICLE

AGATE BLACK METALLIC

CLOTH BUCKETS/VINYL REAR SEATS

ONYX INTERIOR
EQUIPMENT GROUP 500A
.FM STEREO

3.3L TI-VCT V6 ENGINE
10-SPEED AUTO TRANSMISSION

HID PLUNG W/R HNDL INOPERABLE

CA NEW MTR VEHICLE BOARD FEES

FORD FLEET SPECIAL ADJUSTMENT
MSRP
$48550
$0
$48550
$0
$0
$0
$0
$0
$0
$0
$160
$0
$0

DESCRIPTION

GLOBAL LOCK/UNLOCK
50 STATE EMISSIONS

DRIVER AND PASS LED SPOT LAMP

KEYED ALIKE -KEY CODE B

NOISE SUPPRESSION BOND STRAPS

REAR DR HNDL AND LOCKS INOPR

FRONT LICENSE PLATE BRACKET

SPECIAL DEALER ACCOUNT ADJUSTM

SPECIAL FLEET ACCOUNT CREDIT

FUEL CHARGE
NET INVOICE FLEET OPTION (B4A)

PRICED DORA

ADVERTISING ASSESSMENT

DESTINATION & DELIVERY
MSRP
$0
$0
$790
$50
$100
$0
$0
$0
$0
$0
$0
$0
$0
$1695
MSRP
TOTAL BASE AND OPTIONS $51345

DISCOUNTS NA
TOTAL $51345
SHIP TO : F88WB5
4425 E. Brundage Land , Bakersfield, CA,
93307-2462
This is not an invoice.

November 13, 2025 Pg. 111
Estimate
Customer No.:

Quote No.:

Quote To: Ship To:

Date Ship Via F.O.B. Terms
Purchase Order Number Sales Person Expiration Date
Quantity Item Number Description Unit Price Amount
10/15/25 Customer Pick-Up Origin Net 30
David Burchfield
City of Avenal Police Dept City of Avenal Police Dept
317 Alpine
Avenal, CA 93204-0000
317 Alpine
Avenal, CA 93204

AVENALPD
17536
160 North Broadway
Fresno, CA 93701-1592
Required
11/14/25
Phone:(559) 233-8818
Email:

Phone: Phone:

Email:

Email: [email protected]
KENWOOD NX-5800s
NX-5800BK Kenwood 50 watt, 1024CH
450-520MHz, RF Deck
3 Year Warranty
1 669.00 669.00
KWD-5100CV Kenwood P25 Conventional
License Key
1 545.00 545.00
5AFM Kenwood NX-5000 Series
Single Deck, Single Control
Head Remote Mount
1 878.00 878.00
LABHRPROG Programming Fee
includes set-up
1 25.00 25.00
Subtotal
Sales tax @ 8.35000%
Total
2117.00
174.68
2291.68
We appreciate your continued patronage
Thank You
November 13, 2025 Pg. 112
Daniel Gutierrez
7213 OLD 215 FRONTAGE RD
MORENO VALLEY, CA 92553
(951) 656-5699
2727 SUPPLY AVE
COMMERCE, CA 90040
(323) 725-0998
Quote
bill to:

Avenal Police Dept
Edward Rij
317 E Alpine St
Avenal, CA 93204
Estimate Date:

Estimate Number:

Nov-13-2025
2010457889
Total Amount:

Payment Terms:
$24,233.35
Sales Representative
4425 E. BRUNDAGE LN, STE 300
BAKERSFIELD, CA 93307
(661) 414-5452
75-430 GERALD FORD DRIVE, STE 203
PALM DESERT, CA 92211
(760) 834-8967
Expiration Date Dec-13-2025
414 SOUTH J STREET
IMPERIAL, CA. 92251
(760) 355-2804
Avenal Police Dept
Edward Rij
317 E Alpine St
Avenal, CA 93204
Estimate Date:

Estimate Amount: $24,233.35
Payment Terms:

Estimate Number: 2010457889
11/13/2025
Details
Item
Price
Quantity Total
Price
Description
Ship To: Summary:

Misc installation Materials $175.00 1 $175.00
Misc installation consumables
MMSU-1 $48.75 3 $146.25
MAGNETIC MIC, Clip
FS-FHL-TAIL $98.71 1 $98.71
Flasher, Taillight, Low Stand-by Current Draw, Multiple Flash Patterns ES100C $277.59 2 $555.18
PROMO PRICING: FEDERAL SIGNAL 100 WATT SIREN SPEAKER
DFC-PB-FPIU25 $535.00 1 $535.00
Push bumper, Ford® Police Interceptor® Utility, 2025-2026 MPS63U-RBW $146.25 6 $877.50

MICRO PULSE ULTRA TRI COLOR RED/BLUE/WHITE LED LIGHTS - FRONT WINDSHIELD /

BACK WINDOW
MPS63U-RBA $146.25 6 $877.50
TRI COLOR, 18 LED, RED/BLUE/AMBER - REAR WINDSHIELD
MPSM6U-WIN $47.73 2 $95.45
BEZEL & sHROUD KIT, MPSM6U - ADHESIVE MOUNTS
Misc Item $141.11 1 $141.11
MPS-M6-FPIU20RS2: Rear Spoiler Bracket
Misc Item $706.84 1 $706.84
911-CH.1.20: Wire Harness
Airwave Communication Ent. | 7213 Old 215 Frontage Road | Moreno Valley, CA | 92553 Phone: T: 951.656.5699 | www.airwavecommunication.com
Question?
Contact us using the information on the right.

Airwave Communication Ent. | Moreno Valley, CA | Commerce, CA | Palm Desert, CA | Imperial, CA | Bakersfield, CA | airwavecommunication.com
1/7
November 13, 2025 Pg. 113
Daniel Gutierrez
7213 OLD 215 FRONTAGE RD
MORENO VALLEY, CA 92553
(951) 656-5699
2727 SUPPLY AVE
COMMERCE, CA 90040
(323) 725-0998
Quote
bill to:

Avenal Police Dept
Edward Rij
317 E Alpine St
Avenal, CA 93204
Estimate Date:

Estimate Number:

Nov-13-2025
2010457889
Total Amount:

Payment Terms:
$24,233.35
Sales Representative
4425 E. BRUNDAGE LN, STE 300
BAKERSFIELD, CA 93307
(661) 414-5452
75-430 GERALD FORD DRIVE, STE 203
PALM DESERT, CA 92211
(760) 834-8967
Expiration Date Dec-13-2025
414 SOUTH J STREET
IMPERIAL, CA. 92251
(760) 355-2804
Avenal Police Dept
Edward Rij
317 E Alpine St
Avenal, CA 93204
Estimate Date:

Estimate Amount: $24,233.35
Payment Terms:

Estimate Number: 2010457889
11/13/2025
Details
Item
Price
Quantity Total
Price
Description
Ship To: Summary:

MPSW9-RBW $147.50 2 $295.00
Tri-Color, Clear Lens (Red/White/Blue)
RBKIT-COMPACT $465.00 1 $465.00
Pair of Rumbler Compact low frequency speakers and vehicle Rumbler bracket kit VALRJ51-PF3AL $2,933.75 1 $2,933.75
51" Valor, Red/Blue/White warning lights, all 3 color, low hook mount, ambient light sensor, includes choice of HKB, Convergence netowrk compatible, FSJoin DFC-TC2L $32.50 1 $32.50
Two light top channel for Ford Police Interceptor Utility push bumper, use with MPS6U lights
DFC-WC-FPIU20 $41.25 1 $41.25
Wire covers for use with Ford Police Interceptor Utility push bumper, 2020-2024 DFC-SB-ES100C $28.75 2 $57.50
(1) Speaker bracket, for mounting (1) ES100C speaker
PF400S17B $1,793.75 1 $1,793.75
Siren/Light Controller with 17 button controller, 400 W FP-BLNK1 $0.00 1 $0.00
PROMO PRICING: TROY FACE PLATE BLANK 1"
FP-BLNK2 $0.00 1 $0.00
PROMO PRICING: TROY FACE PLATE BLANK 2"
Airwave Communication Ent. | 7213 Old 215 Frontage Road | Moreno Valley, CA | 92553 Phone: T: 951.656.5699 | www.airwavecommunication.com
Question?
Contact us using the information on the right.

Airwave Communication Ent. | Moreno Valley, CA | Commerce, CA | Palm Desert, CA | Imperial, CA | Bakersfield, CA | airwavecommunication.com
2/7
November 13, 2025 Pg. 114
Daniel Gutierrez
7213 OLD 215 FRONTAGE RD
MORENO VALLEY, CA 92553
(951) 656-5699
2727 SUPPLY AVE
COMMERCE, CA 90040
(323) 725-0998
Quote
bill to:

Avenal Police Dept
Edward Rij
317 E Alpine St
Avenal, CA 93204
Estimate Date:

Estimate Number:

Nov-13-2025
2010457889
Total Amount:

Payment Terms:
$24,233.35
Sales Representative
4425 E. BRUNDAGE LN, STE 300
BAKERSFIELD, CA 93307
(661) 414-5452
75-430 GERALD FORD DRIVE, STE 203
PALM DESERT, CA 92211
(760) 834-8967
Expiration Date Dec-13-2025
414 SOUTH J STREET
IMPERIAL, CA. 92251
(760) 355-2804
Avenal Police Dept
Edward Rij
317 E Alpine St
Avenal, CA 93204
Estimate Date:

Estimate Amount: $24,233.35
Payment Terms:

Estimate Number: 2010457889
11/13/2025
Details
Item
Price
Quantity Total
Price
Description
Ship To: Summary:

CM-SDMT-SL-LED $397.58 1 $397.58

CONSOLE SIDE HEIGHT ADJUSTABLE COMPUTER MOUNT W/ SLIDE ARM FOR DOCKING

STATION
WG-UV20-POLY-SET $239.63 1 $239.63
Window Guards
2020+ PI Utility driver and passenger side polycarbonate window guards.

CP-UV20-CARGO $641.25 1 $641.25
Cargo Products
2020+ PI Utility tilt-up cargo mount w/gas shocks.

AC-20-UV-TRAY $215.33 1 $215.33
Cargo Products
2020+ PI Utility electronics tray bolts to CP-UV20-CARGO.

CC-25UV-V10 $390.15 1 $390.15
2025 Ford UV Vertical Console:
2025 PI Utility 10" vertical console with built in dual cupholders and open storage FP-PLATINUM $0.00 1 $0.00
PROMO PRICING:
4" face plate for 17 button siren controller
FP-MAPX6500-07-R $0.00 1 $0.00
PROMO PRICING:
3" face plate for Motorola APX remote radio head
Airwave Communication Ent. | 7213 Old 215 Frontage Road | Moreno Valley, CA | 92553 Phone: T: 951.656.5699 | www.airwavecommunication.com
Question?
Contact us using the information on the right.

Airwave Communication Ent. | Moreno Valley, CA | Commerce, CA | Palm Desert, CA | Imperial, CA | Bakersfield, CA | airwavecommunication.com
3/7
November 13, 2025 Pg. 115
Daniel Gutierrez
7213 OLD 215 FRONTAGE RD
MORENO VALLEY, CA 92553
(951) 656-5699
2727 SUPPLY AVE
COMMERCE, CA 90040
(323) 725-0998
Quote
bill to:

Avenal Police Dept
Edward Rij
317 E Alpine St
Avenal, CA 93204
Estimate Date:

Estimate Number:

Nov-13-2025
2010457889
Total Amount:

Payment Terms:
$24,233.35
Sales Representative
4425 E. BRUNDAGE LN, STE 300
BAKERSFIELD, CA 93307
(661) 414-5452
75-430 GERALD FORD DRIVE, STE 203
PALM DESERT, CA 92211
(760) 834-8967
Expiration Date Dec-13-2025
414 SOUTH J STREET
IMPERIAL, CA. 92251
(760) 355-2804
Avenal Police Dept
Edward Rij
317 E Alpine St
Avenal, CA 93204
Estimate Date:

Estimate Amount: $24,233.35
Payment Terms:

Estimate Number: 2010457889
11/13/2025
Details
Item
Price
Quantity Total
Price
Description
Ship To: Summary:

KT-GM-SGRF-SC6-1 $473.18 1 $473.18
Dual weapon mount w/ SC6 lock, SC1 shotgun lock with No 2 key and brackets KIT-TP-SL6U-BB-SS $870.08 1 $870.08
2020-24 PI Utility Partition Kit
AC-20-UV-HATCH $116.78 1 $116.78
2020-24 PI Utility rear hatch window screen, square hole punched PS-20-UVFX-OS-R $1,557.90 1 $1,557.90
Rear Partition / Plastic Seat Combo w/ Fire Ext. Comp
2020+ Ford PIU plastic seat with OS belts, rear partition (square-hole), with fire compartment .

CP-GB403212-LIP $1,322.33 1 $1,322.33
40" W x 32" L x 12" H with two draw latch locking handles, 1.5" trim punched with bungee -cord holdes and carpet top
Airwave Communication Ent. | 7213 Old 215 Frontage Road | Moreno Valley, CA | 92553 Phone: T: 951.656.5699 | www.airwavecommunication.com
Question?
Contact us using the information on the right.

Airwave Communication Ent. | Moreno Valley, CA | Commerce, CA | Palm Desert, CA | Imperial, CA | Bakersfield, CA | airwavecommunication.com
4/7
November 13, 2025 Pg. 116
Daniel Gutierrez
7213 OLD 215 FRONTAGE RD
MORENO VALLEY, CA 92553
(951) 656-5699
2727 SUPPLY AVE
COMMERCE, CA 90040
(323) 725-0998
Quote
bill to:

Avenal Police Dept
Edward Rij
317 E Alpine St
Avenal, CA 93204
Estimate Date:

Estimate Number:

Nov-13-2025
2010457889
Total Amount:

Payment Terms:
$24,233.35
Sales Representative
4425 E. BRUNDAGE LN, STE 300
BAKERSFIELD, CA 93307
(661) 414-5452
75-430 GERALD FORD DRIVE, STE 203
PALM DESERT, CA 92211
(760) 834-8967
Expiration Date Dec-13-2025
414 SOUTH J STREET
IMPERIAL, CA. 92251
(760) 355-2804
Avenal Police Dept
Edward Rij
317 E Alpine St
Avenal, CA 93204
Estimate Date:

Estimate Amount: $24,233.35
Payment Terms:

Estimate Number: 2010457889
11/13/2025
Details
Item
Price
Quantity Total
Price
Description
Ship To: Summary:

Installation:Vehicle Installation $5,565.00 1 $5,565.00 UP-Fit for Vehicle Installation (Lighting)
-Bumper light to be installed under mirror light. -Perimeter light -rear hatch light
-Spoiler Light
-Light Bar
-Siren with speaker and rumbler
(Metal - QTY 1)
-To include vertical console w/ dual cupholders, open storage pocket, gun holster cut out, L -shape arm rest with face plates, computer mounts for docking station, dual weapon mount, partition kit, window guards, rear hatch window screen, plastic seat, cargo mount, electronic tray, and latch locking handles
(Radio)
-Customer to supply radio, control head, power cable, and antenna (Scanner)
-To install power and antenna
(Docking Station)
-Customer to provide all parts for docking station
(Radar)
EXPMOD32 $343.75 1 $343.75
PATHFINDER 32-CHANNEL
OBDCABLE16-7 $138.75 1 $138.75

OBD CABLE FOR
2025 FORD POLICE INTERCEPTOR® UTILITY
Misc Item $50.00 1 $50.00
911-CH.1.20 Wire Harness Mounting Bracket
Airwave Communication Ent. | 7213 Old 215 Frontage Road | Moreno Valley, CA | 92553 Phone: T: 951.656.5699 | www.airwavecommunication.com
Question?
Contact us using the information on the right.

Airwave Communication Ent. | Moreno Valley, CA | Commerce, CA | Palm Desert, CA | Imperial, CA | Bakersfield, CA | airwavecommunication.com
5/7
November 13, 2025 Pg. 117
Daniel Gutierrez
7213 OLD 215 FRONTAGE RD
MORENO VALLEY, CA 92553
(951) 656-5699
2727 SUPPLY AVE
COMMERCE, CA 90040
(323) 725-0998
Quote
bill to:

Avenal Police Dept
Edward Rij
317 E Alpine St
Avenal, CA 93204
Estimate Date:

Estimate Number:

Nov-13-2025
2010457889
Total Amount:

Payment Terms:
$24,233.35
Sales Representative
4425 E. BRUNDAGE LN, STE 300
BAKERSFIELD, CA 93307
(661) 414-5452
75-430 GERALD FORD DRIVE, STE 203
PALM DESERT, CA 92211
(760) 834-8967
Expiration Date Dec-13-2025
414 SOUTH J STREET
IMPERIAL, CA. 92251
(760) 355-2804
Avenal Police Dept
Edward Rij
317 E Alpine St
Avenal, CA 93204
Estimate Date:

Estimate Amount: $24,233.35
Payment Terms:

Estimate Number: 2010457889
11/13/2025
Details
Item
Price
Quantity Total
Price
Description
Ship To: Summary:

Misc Item $240.00 1 $240.00
Wire/Cable for Vehicle Installations
Shipping 1002 $375.00 1 $375.00
Shipping & Handling
AC-ARMREST-V10 $75.17 1 $75.17
Console Arm Rest: 5" X 8" arm rest with foam pad and L -bracket, designed to securely attach to the rear of the console. Specifically amde to work with V10 consoles Sales Tax: $1,394.18
Subtotal: $22,839.17
Total: $24,233.35
Airwave Communication Ent. | 7213 Old 215 Frontage Road | Moreno Valley, CA | 92553 Phone: T: 951.656.5699 | www.airwavecommunication.com
Question?
Contact us using the information on the right.

Airwave Communication Ent. | Moreno Valley, CA | Commerce, CA | Palm Desert, CA | Imperial, CA | Bakersfield, CA | airwavecommunication.com
6/7
November 13, 2025 Pg. 118
Disclaimer:

This quote is for the named party only and not for distribution. It is a standard quote provided without prior coverage testing. Airwave Communications reserves the right to charge for time and effort in gathering this information if intended for RFP/RFQ or similar purposes. We are not responsible for equipment failures due to testing, programming, or rebooting from age, wear, tear, or factors beyond our control. Additional charges apply for delays causing "stand-by-time" during the job. Monitoring provides a snapshot of frequency noise at the time of testing and does not guarantee against interference. Additional parts and work outside the Schedule of Work will be billed at time and material rates. The seller reserves the right to make design improvements to the goods without notice. Airwave reserves the right to correct any errors in prices or quantities for products or services. Prevailing Wage is assumed not required.

Delays in radio unit availability on programming day may result in extra charges.

Payment Terms:

One hundred percent (100%) of the balance is due as per the agreed net terms from the invoice date. For sales over ten thousand dollars ($10,000), thirty percent (30%) is due upon PO issuance, another thirty percent (30%) upon receipt of equipment or parts at our facility, and the remaining balance upon delivery or pickup. These terms may be modified in writing. Invoices not paid within the agreed net terms will incur a charge of 0.833% of the balance per month (equivalent to ten percent (10%) per annum), as permitted by California law. A seven (7) day grace period applies before late fees accrue.

Customers will be notified of late fees within ten (10) business days of their addition. Payments will first apply to outstanding late fees, then to the principal balance. Disputes over late fees must be submitted in writing within thirty (30) days. These terms are subject to change with thirty (30) days notice. Invoices unpaid for over ninety (90) days may be referred to a collection agency, and customers will be responsible for additional collection fees. These terms are governed by California law. A three-and-a-half percent (3.5%) service fee applies to credit card transactions.

Customer to Provide:

FCC frequency(s) and channel setting(s), 110 A/C power at the agreed equipment location, site access, shaded area, Wi-Fi access (if needed), clear radio placement instructions
(dash/console/desktop/rack, etc.), conduit between rooms or roof, and a lift (if required). For outfitting, vehicle drop-off and pickup must be as scheduled. All personal belongings, weapons, gear, etc., must be removed before delivery. We are not responsible for items left in vehicles. Stand-by time, waiting for POC, vehicles, or delays will be charged at time and materials rates.

Return:

A Return Authorization (RA) number must be requested and issued before returning any products to Airwave Communication. Most products may be returned within thirty (30) days of shipment without a restocking fee if in original packaging and condition for resale. After thirty (30) days, a twenty percent (20%) restocking fee will apply, with a net account credit but no refund unless agreed upon in writing in advance. Credits or refunds for returns will not include prior shipping or service charges. Special or custom orders are non-refundable.

Some parts may be substituted.

Cancellation:

Buyer may cancel an order only with the seller’s written consent, and the seller is entitled to reasonable cancellation charges, including but not limited to labor, material, and overhead expenses. The seller reserves the right to deduct cancellation charges from any advance payment received from the buyer.

Radio Repair:

The price includes parts and return shipping to the customer.

The customer is responsible for shipping the radios to Airwave's facility. If a radio is deemed unrepairable, it can either be returned to the customer or recycled by Airwave for a $65.00 fee, plus shipping and handling (based on actual cost). Any unclaimed units after 90 days will be recycled. This fee can be waived if a new radio unit is purchased as a replacement. A $65.00 diagnostic fee will apply if the in-house repair rate is not approved by the customer. There is a 90-day warranty on labor.

Both original and aftermarket parts may be used. A $25
shipping and handling fee applies to radios under manufacturer warranty. This rate does not cover liquid or physical damage, engraving, licensing, or accessories (batteries, antennas, mics, etc.). Programming is an additional fee if required. Prices are subject to change without notice.

Rentals:

A minimum 3-day rental charge applies. The quoted equipment is for general use. Specific building layouts, vehicle designs, or topological conditions may require additional equipment. FCC itinerant channels are shared commercial frequencies; Airwave does not guarantee service continuity or protection from interference. Prices and promotions are subject to expiration; please consult your Airwave representative for details.

Additional taxes, fees, and other charges may apply. Rental equipment reservations require a 30-day advance notice. The customer is solely responsible for the equipment. Service repairs or alterations to rental equipment are prohibited without prior written authorization from Airwave. The customer will be charged the full retail price for any lost, stolen, or damaged equipment. Additional charges apply for usage beyond the agreed rental period.

Basic Service Agreements:

Includes: Repairs for failures due to normal wear, one annual preventative service check per unit, software/firmware
upgrades, discounts on loaner radios, and services during normal business hours. Excludes: Tax, shipping & handling, pickup or delivery, batteries, antennas, accessories, and damage due to physical or liquid causes. For more details, please refer to the terms and conditions or contact your Airwave representative.

Data Privacy:

Airwave Communication will not share your personal data with any third party, except as necessary to provide and maintain services under these Terms and Conditions.

Important Pricing & Supply Chain Notice:

Recent changes in U.S. trade policy—including the
implementation of new tariffs on select foreign imports—have impacted the cost structure of components used across our product portfolio. Combined with ongoing volatility in the national supply chain, customers may experience extended lead times and price fluctuations for certain products and services. Airwave can only guarantee pricing for 30 days from the date the quote is issued. After 30 days, a new quote must be provided to reflect any manufacturer cost adjustments. For the most up-to-date pricing and availability, please consult your Airwave representative.

Modifications or Additions to Terms and Conditions:

No modifications, additions, or waivers of any of these terms and conditions shall be binding unless provided in writing and agreed upon by the Seller.
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November 13, 2025 Pg. 119
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November 13, 2025 Pg. 121
Quote
Customer No.:

Quote No.:

Quote To: Ship To:

Date Ship Via F.O.B. Terms
Purchase Order Number Sales Person Expiration Date
Quantity Item Number Description Unit Price Amount
10/30/25 Drop Ship Origin Net 30
In-House
City of Avenal Police Dept City of Avenal Police Dept
317 Alpine
Avenal, CA 93204-0000
317 Alpine
Avenal, CA 93204

AVENALPD
17619
160 North Broadway
Fresno, CA 93701-1592
Required
11/29/25
Phone:(559) 233-8818
Email:

Phone: Phone:

Email:

Email: [email protected]
1 DS-DELL-433 Havis Ccradle for Dell Pro
Rugged 13 & 14" 5430, 7330,
5420, 5424, & 7424 NoteBooks
442.00 442.00
1 120N-A01-T01-1 Havis 120watt DC Power
Supply. Fits Dell Compatible
Dockw. Straight Threaded
226.00 226.00
POC- Humberto
212-8993
Subtotal
Freight charges
Sales tax @ 8.35000%
Total
668.00

84.00 55.78
807.78
We appreciate your continued patronage
Thank You
November 13, 2025 Pg. 122

AVENAL POLICE DEPARTMENT
Cecilio Velasco, Chief of Police
317 E. Alpine St, Avenal, CA 93204
Bus. 559-386-4444 Fax 559-386-4447

REQUEST TO PROCEED WITH PURCHASE OF FIXED ASSETS
DATE: November 5, 2025
TO: Board of State and Community Corrections (BSCC) / Grant Administrator FROM: Cecilio Velasco
TITLE: Chief of Police
AGENCY: Avenal Police Department
SUBJECT: Request for Approval to Proceed with Fixed Asset Purchase under Byrne SCIP Grant # BSCC 1302-24
Purpose
This memorandum formally requests authorization to proceed with the purchase and outfitting of a 2026 Ford Police Interceptor Utility (Non-EcoBoost) under the Byrne State Crisis Intervention Program (SCIP) Grant.

The request falls under the Fixed Assets / Equipment category of the approved grant budget ($55,000) and directly supports the project goals outlined in the approved Byrne SCIP Work Plan, specifically:

1. Increase community awareness and education on firearm safety, ERPOs, and mental health.

2. Improve crisis intervention outcomes by training law enforcement and engaging community members.

Background
The Byrne SCIP Grant provides $377,763 to the City of Avenal to reduce gun violence, strengthen crisis-intervention capacity, and expand firearm-safety and mental-health education.

The project incorporates multiple strategies and outreach components involving law enforcement, schools, and community organizations to promote safe firearm practices, awareness of Extreme Risk Protection Orders (ERPOs), and access to behavioral-health resources.

To effectively carry out these activities, the department requires a dedicated vehicle that can be used throughout the entire project to transport personnel, educational materials, and equipment, and to provide high-visibility support at public events, trainings, and outreach engagements.

November 13, 2025 Pg. 123

The vehicle will serve as a central asset for all Byrne SCIP-funded initiatives—enhancing program visibility, improving operational readiness for community presentations, and reinforcing public trust through a consistent, professional presence at citywide events.

Justification
Operational Need
The 2026 Ford Police Interceptor Utility (Phil Long Ford Quote #103025-1 – $49,291.20) will be used throughout the Byrne SCIP project to:
• Transport staff, educational materials, and secure-storage items to community events, schools, and mental-health training sessions.
• Provide on-site visibility and public reassurance during firearm-safety and crisisprevention outreach. • Serve as a mobile resource platform for distributing information on gun safety, mentalhealth support, and ERPOs.

Complete Upfitting Justification
To ensure operational efficiency, visibility, and safety, the vehicle must undergo complete upfitting, which includes:
• Emergency lighting, siren system, and reflective graphics: Ensures officer and public safety during roadside or nighttime events and reinforces the public-education mission of the Byrne SCIP project.
• In-vehicle radio and mobile data computer: Enables communication with dispatch, partner agencies, and schools to coordinate community events and response activities. • Secure storage systems: Prevents unauthorized access to outreach materials or sensitive law enforcement equipment.
• Custom console and electrical integration: Supports grant-funded technology, including mobile displays, outreach tablets, or equipment used during community presentations.

A fully upfitted and marked vehicle will strengthen the department’s capacity to safely and effectively deliver firearm-safety education and mental-health awareness programs throughout the community.

In-Kind Support
The $55,000 grant allocation will cover the vehicle purchase and partial upfitting.

All remaining costs for complete upfitting, graphics, radio, and computer installation— estimated at approximately $30,000 based on a recent 2025 Interceptor build—will be provided in-kind by the City of Avenal.

November 13, 2025 Pg. 124

These costs have already been budgeted in the City’s vehicle capital-outlay fund and will not be charged to the grant.

Purchase Timing and Delivery
As noted by BSCC Field Representative Ian Silva, large equipment purchases should occur early in the grant period to ensure maximum program benefit. The department anticipates vehicle delivery and completion of upfitting by November or December 2025, ensuring full operational use for outreach and evaluation activities through the remainder of the grant term (ending September 30, 2026).

Purchase vs. Lease Rationale
Purchasing the vehicle provides greater long-term and programmatic value than leasing:
• Asset longevity: The vehicle will remain a City asset beyond the grant term, continuing to serve public safety and outreach initiatives.
• Customization and compliance: Ownership allows complete upfitting and graphics essential for public safety and education, which are typically restricted in leased vehicles. • Cost efficiency: Leasing would involve recurring payments, mileage restrictions, and limited modification options, reducing eligible use and long-term value.

Procurement Compliance and Sole-Source Justification
The City of Avenal is requesting that this purchase be approved as a sole-source procurement in accordance with BSCC and federal grant guidelines.

Due to nationwide and regional delays in law-enforcement vehicle production and delivery, competitive bidding at this time would result in substantial delays and uncertainty in availability.

The City has historically procured vehicles from Phil Long Ford of Denver, an authorized government fleet vendor, because of their ability to deliver fully compliant Police Interceptor Units within a predictable and expedited timeline.

Phil Long Ford currently holds a TIPS cooperative purchasing agreement (#240901), which meets competitive procurement standards through a nationally bid contract. Their inventory availability, contract pricing, and prior performance in delivering Avenal Police Department vehicles make them the most efficient and cost-effective option for ensuring timely project implementation.

November 13, 2025 Pg. 125

Budget Summary
Fixed Asset Vendor Quote/Invoice Cost Funding Source
2026 Ford Police
Interceptor Utility
(Non-EcoBoost)
Phil Long Ford of
Denver
Quote #103025-1
(10-30-25) $49,291.20
Byrne SCIP Fixed
Assets /
Equipment
Initial Upfitting
(Lighting, Graphics,
and Setup within grant
allocation)
TBD (Airwave
Communications or
equivalent)
Estimate $ 5,708.80
Byrne SCIP Fixed
Assets /
Equipment
Total Request $55,000.00 Within Approved
Grant Allocation
Additional Upfitting
/ Radio / Computer /
Console / Wrapping
City of Avenal ≈ $30,000
In-Kind City
Contribution
(Non-Grant
Funds)
Action Requested
Authorization to proceed with the purchase and complete upfitting of one 2026 Ford Police Interceptor Utility (Non-EcoBoost) as a marked community-engagement and outreach vehicle under the Byrne SCIP Grant.

The Avenal Police Department will comply with all BSCC procurement and documentation requirements and maintain detailed records for both grant-funded and in-kind portions of the purchase.

Attachments
• Phil Long Ford Quote (October 30, 2025)
• Email from Ian Silva (July 25, 2025) – Equipment Purchase Timing November 13, 2025 Pg. 126

Approval Section (For Internal Use)
☐ Approved ☐ Denied
Authorized Signatory: _________________________
Date: // ________
November 13, 2025 Pg. 127