AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
TUESDAY, JANUARY 18, 2022
06:30 P.M.
Closed Session
7:30 P.M Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
CORONAVIRUS (COVID-19) ADVISORY
This City Council Meeting will be in-person and open to the public, observing strict COVID-19 safety precautions. All those attending in-person are required to follow posted guidelines. Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: Erin Kay Coulter vs City of Azusa, Case Number: 21STCV43825 NOTICE TO THE PUBLIC FOR SPECIAL MEETING.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Father Richard Vega, St. Frances of Rome Church
5. Closed Session Report by the City Attorney
CEREMONIAL
- None
B.
PUBLIC PARTICIPATION – Limited to items listed on this Special Meeting Notice.
This time has been set aside for persons in the audience to make public comments on items listed on this Agenda only. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. The Council/Agency Board will respond after public comment has been received. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. Police Department Annual Report
3. OneLegacy Update.
D.
SCHEDULED ITEMS
1. PUBLIC HEARING - ADOPTION OF UPDATED CITYWIDE SCHEDULE OF FEES AND CHARGES.
RECOMMENDED ACTION:
1) Receive, review, and file the updated Citywide Fee and Charges Schedule; and
2) Open the Public Hearing, receive public testimony, and close the Public Hearing; and
3) Adopt Resolution No. 2022-C01 regarding various municipal activities and services to be effective on January 18, 2022; and
4) Adopt Resolution No. 2022-C02 regarding development project services fees to be effective 60 days from January 18, 2022 (March 19, 2022).
D-1 Staff Report - Citywide Schedule of Fees and Charges
2. PUBLIC HEARING TO CONSIDER APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS AND BUDGET FOR THE NEW CDBG PROGRAM YEAR BEGINNING JULY 1, 2022 THROUGH JUNE 30, 2023.
RECOMMENDED ACTION:
1) Open the public hearing, receive testimony and presentation of the proposed projects;
2) Adopt Resolution No. 2022-C03 approving the Program Year (PY) 2022-2023 Community Development Block Grant (CDBG) Program; and,
3) Authorize the City Manager to execute all contracts and Agreements, in a form approved by the City Attorney, with the Los Angeles County Development Authority (LACDA), CDBG Program subrecipients, and CDBG Program consultants.
D-2 Staff Report - FY 2022_23 CDBG
3. APPROVAL OF LEASE AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY, BUDGET APPROPRIATION, PROFESSIONAL SERVICES AGREEMENT AMENDMENT, AND INITATION OF BID PROCESS FOR TENANT IMPROVEMENTS AND PURCHASES RELATED TO CITY-OWNED FACILITY AT 890 THE PROMENADE (PROMENADE AT CITRUS PROJECT).
RECOMMENDED ACTION:
1) Adopt a Lease Agreement with the Los Angeles County Metropolitan Transportation Authority (LA Metro) for use of the City's building located at 890 The Promenade, and authorize the City Manager to execute the Agreement, in substantial form, subject to minor modifications acceptable to the City Attorney, on behalf of the City;
2) Approve project plans and specifications for the Promenade at Citrus Project (CIP Project #62519A), and authorize Staff to solicit a Notice of Inviting Bids for construction services related to tenant improvements;
3) Authorize Staff to solicit a Requests for Proposals for the purchase and installation of furniture, fixtures and equipment (FF&E) related to the Promenade at Citrus Project (CIP Project #62519A);
4) Approve a Fourth Amendment to the Professional Services Agreement with Project Dimensions, Inc. for planning, leasing and development services related to the Promenade at Citrus Project, extending the term for an additional one (1) year term and modifying the compensation amount, and authorize the Mayor to execute the Amendment on behalf of the City; and
5) Authorize the appropriation and use of $3,111,498 from the General Fund for project-related costs, of which $2,865,318 will be reimbursed by LA Metro over three (3) phases of construction.
D-3 Staff Report - 890 The Promenade Project
D-3 Attachment 1 - 890 The Promenade Lease Agreement - 1.13.2022 D-3 Attachment 2 - Project Plans - Specifications
D-3 Attachment 3 - Contract Documents and Specifications Bid Document - 890 The Promenade TI D-3 Attachment 4 - RFP - Furniture, Fixtures & Equipment - 890 The Promenade TI D-3 Attachment 5 - Fourth Amendment to PSA - Project Dimensions Inc D-3 Attachment 6 - Estimated Leasehold Improvement and FF&E Costs - 890 The Promenade E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING OCTOBER 4, 2021.
RECOMMENDED ACTION:
Approve minutes as written.
E-1 - Minutes Regular Meeting October 4, 2021-Final
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED DECEMBER 9, 2021 THROUGH JANUARY 11, 2022.
RECOMMENDED ACTION:
Adopt Resolution No. 2022-C04 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
E-2 Warrant Register - 12.9.21 - 1.11.22
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s); and Approve Resolution No. 2022-C05 to update classification titles of Director of Utilities and Director of Recreation and Family Services.
E-3 - Staff Report - Council HR Action Items
4. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF OCTOBER 2021.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of October 2021.
E-4 Staff Report - City Treasurers Report 10-2021
5. ACCEPTANCE OF PROJECT COMPLETION AND AUTHORIZATION TO FILE A NOTICE OF COMPLETION FOR THE CITYWIDE 2021 RESIDENTIAL RESURFACING PROJECT CAPITAL IMPROVEMENT PROJECT NO. 66121A.
RECOMMENDED ACTION:
Accept the project improvements as recommended by the City Engineer; and Authorize Staff to file a Notice of Completion for the 2021 Residential Resurfacing Project Capital Improvement Project No. 66121A.
E-5 Staff Report - NOC 2021 RSRP CIP No. 66121A
6. ACCEPTANCE OF GRANT FOR THE CAREER ON-LINE HIGH SCHOOL PROGRAM.
RECOMMENDED ACTION:
Accept the grant award from the California State Library; and Approve necessary budget amendments and adjust the current fiscal year budget accordingly.
E-6 Staff Report - COLHS Grant 21-22
7. ACCEPTANCE OF “PROJECT LAB” GRANT FROM THE CALIFORNIA STATE LIBRARY.
RECOMMENDED ACTION:
Accept the LSTA Grant award from the California State Library; and Approve necessary budget amendments and adjust the current fiscal year budget accordingly.
E-7 Staff Report - Project Lab Grant acceptance 21-22
8. REQUEST TO APPROVE FIRST AMENDMENT TO AGREEMENT WITH CLIENT FIRST TELECOMMUNICATION SERVICES.
RECOMMENDED ACTION:
Approve the first amendment with Client First, not-to-exceed annual amount of $16,000; and Authorize the City Manager to sign the first amendment between the City and Client First.
E-8 Staff Report - Amendment for VOIP Implementation
9. REQUEST TO APPROVE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH SWA GROUP TO PREPARE PHASE 1 OF THE DOWNTOWN AZUSA STREETSCAPE PLAN.
RECOMMENDED ACTION:
Approve a Professional Services Agreement (PSA) with SWA Group to develop the Downtown Azusa Streetscape Plan in an amount to exceed $100,000 plus an allowance of $10,000 (10%) for contingencies for a total contract amount of $110,000; and Authorize the City Manager to prepare and execute the agreements, in a form acceptable to the City Attorney, on behalf of the City.
E-9 Staff Report - PSA for Downtown Streetscape Plan
10. APPROVE ASSIGNMENT OF EXISTING AGREEMENT BETWEEN THE CITY OF AZUSA AND ALLIED UNIVERSAL SECURITY SEVICES FOR ONGOING CONTRACT JAIL SERVICES.
RECOMMENDED ACTION:
Approve assignment of existing agreement to continue contracting jail services with Allied Universal Security Services who has acquired the existing G4S Secure Solutions (USA) Inc. contract; and Approve Resolution No. 2022-C06, approving assignment of existing agreement between the City of Azusa and Allied Universal for ongoing contract Jail Services.
E-10 Staff Report - Agreement Allied Universal
11. APPROVE ASSIGNMENT OF EXISTING AGREEMENT BETWEEN THE CITY OF AZUSA AND SDI PRESENCE LLC FOR ONGOING CONTRACT INFORMATION TECHNOLOGY SERVICES.
RECOMMENDED ACTION:
Approve assignment of existing agreement to continue contracting IT services with SDI Presence LLC who has acquired the existing Scientia Consulting Group, Inc contract; and Approve Resolution No. 2022-C07, approving assignment of existing agreement between the City of Azusa and SDI Presence LLC for ongoing Contract Information Technology Services.
E-11 Staff Report - SDI Presence
12. APPROVE PURCHASE AND INSTALLATION OF NEW TEMPORARY EVIDENCE LOCKERS.
RECOMMENDED ACTION:
Approve the quotation for products and services of $98,086.28 with McMurray Stern for the delivery and installation of Spacesaver pass through evidence lockers, two Mystaire SecureDry forensic evidence drying cabinets, and a stainless steel countertop for packaging and documenting evidence prior to temporary storage in the pass through lockers.
E-12 Staff Report - Evidence Lockers
13. REQUEST TO APPROVE THIRD AMENDMENT TO AGREEMENT WITH CALIFORNIA METRO PATROL FOR SECURITY SERVICES.
RECOMMENDED ACTION:
Approve an extension of the current agreement on a “month to month” basis while City Staff completes a new request for proposal for security services; and authorize the City Manager to execute an amendment to the contact, in a form acceptable to the City Attorney, on behalf of the City.
E-13 Staff Report - Amendment Agreement with CMP Security Services
14. APPROVAL TO INCREASE BLANKET PURCHASE ORDER 036239 WITH DEBRA L. REILLY FOR LEGAL SERVICES FOR HUMAN RESOURES.
RECOMMENDED ACTION:
Waive the competitive bidding process as authorized under Azusa Municipal Code Section. 2-517(a)(14) – Attorney Services; and Approve the increase of Blanket Purchase Order 036239 to Debra L. Reilly in the amount not to exceed $100,000 for Legal Services.
E-14 Staff Report- Increase Blanket PO - Debra L. Reilly F.
SECOND READING ORDINANCES
1. SECOND READING OF ORDINANCE NO. 2021-07 AMENDING AND RESTATING ARTICLE II OF CHAPTER 58 OF THE AZUSA MUNICIPAL CODE, WASTE DISPOSAL AND RECYCLING AND ORDINANCE NO. 2021-08, AMENDING AND RESTATING SECTION 88.34.080 OF THE AZUSA MUNICIPAL CODE RELATING TO THE ADOPTION OF THE CALIFORNIA STATE MODEL WATER EFFICIENT LANDSCAPING ORDINANCE (CODIFIED AT CALIFORNIA CODE OF REGULATIONS, TITLE 23, DIVISION 2, CHAPTER 2.7, SECTION 490 ET SEQ.) AND ANY AMENDMENTS THERETO.
RECOMMENDED ACTION:
1) Read by title only, second reading of Ordinance No. 2021-07 amending and restating Article II of Chapter 58 of the City of Azusa Municipal Code, Waste Disposal and Recycling; and 2) Read by title only, second reading of Ordinance No. 2021-08 amending and restating Section 88.34.080 of the Azusa Municipal Code relating to the adoption of the California State Model Water Efficient Landscaping Ordinance (codified at California Code of Regulations, Title 23, Division 2, Chapter 2.7, Section 490 et seq.) and any amendments thereto.
F-1 Staff Report - Second Reading SB 1383 Ordinance, MWELO
2. SECOND READING AND ADOPTION - AMENDED AND RESTATED ORDINANCE REVISING CHAPTER 2, ARTICLE VII. - BIDDING AND CONTRACTING, AND OTHER PURCHASES OF PROJECT, SUPPLIES, SERVICES AND EQUIPMENT.
RECOMMENDED ACTION:
1) Read by title only, second reading of Ordinance No. 2021-09; and AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING AND RESTATING ARTICLE VII, CHAPTER 2 OF THE AZUSA MUNICIPAL CODE RELATING TO BIDDING, CONTRACTING AND PURCHASES OF PROJECTS, SUPPLIES, SERVICES AND EQUIPMENT 2) Review and adopt the attached Purchasing Policies and Procedures Manual.
F-2 Staff Report - Azusa - Second Reading - Ordinance - Amended Purchasing Ordinance_1 G.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED DECEMBER 9, 2021 THROUGH JANUARY 11, 2022.
G-1 - Warrants Successor Agency 12.9.21-1.11.22
2. APPROVAL OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET FOR JULY 1, 2022 THROUGH JUNE 30, 2023 AND ADOPTION OF RESOLUTIONS.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2022-R02, approving and adopting the "Recognized Obligation Payment Schedule" for the period of July 1, 2022 through June 30, 2023 (ROPS 22-23) pursuant to AB x1 26 as amended by AB 1484; and
2) Adopt Resolution No. 2022-R03, approving and adopting the proposed Administrative Budget for July 1, 2022 through June 30, 2023.
G-2 Staff Report - OB 22-23 ROPS Azusa
G.
ADJOURNMENT
UPCOMING MEETINGS:
February 7, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting February 22, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on January 13, 2022 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office