AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, APRIL 4, 2022
06:30 P.M.
Closed Session
7:30 P.M. Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager and Matt Marquez, Director of Economic & Community Development Property Address: 975 W. Foothill, APNs 8605-019-906 and 907.
Negotiating Parties: Al Cabraloff, Spectrum Properties
Under Negotiation: Price and Terms
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Adrian Greer, Foothill Community Church
5. Closed Session Report by the City Attorney
CEREMONIAL
1)
Azusa Chamber of Commerce to present checks from the proceeds of the Casino Night Fundraiser to Azusa Little League, Azusa Raiders, and Azusa Little League Softball. 2)
Presentation of Proclamation proclaiming April 23, 2022 as Arbor Day in the City of Azusa. 3)
Presentation of Proclamation proclaiming April 2022 as Autism Awareness Month in the City of Azusa. 4)
Presentation of Proclamation proclaiming April 2022 as Donate Life Month in the City of Azusa.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. City Clerk: Request to accept applications for one (1) vacancy on Personnel Board.
D.
SCHEDULED ITEMS
1. CONSIDERATION AND ADOPTION OF A RESOLUTION ESTABLISHING A SMALL BUSINESS SUPPORT GRANT PROGRAM FOR LOCAL BUSINESSES IMPACTED BY THE COVID-19 PANDEMIC AND AMENDING THE FISCAL YEAR 2021-22 BUDGET IN THE AMOUNT OF $500,000.
RECOMMENDED ACTION:
1) Consider and provide direction regarding a proposed scope for the establishment of a Small Business Support Grant Program;
2) Adopt Resolution No. 2022-C27, establishing an Azusa Small Business Support Grant Program and authorizing staff to proceed with its implementation; and
3) Approve an amendment to the Fiscal Year 2021-22 Budget for a total not-to-exceed amount of $500,000 from General Fund reserves to the Small Business Grant Program.
D-1 Staff Report - Small Business Grant Program
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING JANUARY 18, 2022.
RECOMMENDED ACTION:
Approve minutes as written.
E-1 - Minutes Regular Meeting January 18, 2022 - Draft
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED MARCH 3, 2022 THROUGH MARCH 30, 2022.
RECOMMENDED ACTION:
Adopt Resolution No. 2022-C28 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
E-2 Warrant Register - 3.3.22 - 3.30.22
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
E-3 Staff Report - HR Council Action Items
4. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF JANUARY 2022.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of January 2022.
E-4 Staff Report - CIty Treasurers Report 01-2022
5. ACCEPTANCE OF "DIA DE LOS NIÑOS" GRANT FROM THE CALIFORNIA STATE LIBRARY.
RECOMMENDED ACTION:
Accept the grant award from the California State Library and approve necessary budget amendments for the current fiscal year budget accordingly.
E-5 Staff Report - Dia de los Ninos Grant Acceptance 21-22
6. CONSIDERATION OF AN EXCLUSIVE NEGOTIATING AGREEMENT WITH SPECTRUM PROPERTIES FOR THE DEVELOPMENT OF A NEW POST OFFICE WITH AN ADDITIONAL USE OR USES AT 975 WEST FOOTHILL BOULEVARD (APNS: 8605-019-906 AND 907).
RECOMMENDED ACTION:
Approve an Exclusive Negotiating Agreement (“ENA”) with Spectrum Properties, which allows for a period of exclusive negotiations between the City and Spectrum Properties for the purpose of preparing major elements of the proposed development, including, but not limited to: a site plan, design schematics, technical and economic studies, and the pre-development obligations of all parties; and Authorize the Mayor to, on behalf of the City, execute the ENA in a form acceptable to the City Attorney, including any additional non-substantive changes.
E-6 Staff Report - ENA Spectrum Properties
7. APPROVE MEMORANDUM OF UNDERSTANDING WITH AZUSA PACIFIC UNIVERSITY FOR CITY OF AZUSA EMPLOYEE TUITION DISCOUNT PROGRAM.
RECOMMENDED ACTION:
Approve the attached Memorandum of Understanding with Azusa Pacific University providing tuition discount programs to all eligible employees and their dependents.
E-7 Staff Report - APU MOU TUITION DISCOUNT PROGRAM
8. APPROVAL OF AZUSA POLICE DEPARTMENT INTERIOR AND EXTERIOR PAINTING.
RECOMMENDED ACTION:
Approve the Azusa Police Department Building Painting for Interior and Exterior by Trademark Painting Inc, 889 Mission Blvd, Riverside, CA 92509 in an amount not to exceed $49,938.00 for Interior and $51,600.00 for Exterior.
E-8 Staff Report - Azusa PD Interior and Exterior Painting
9. PURCHASE ORDERS ISSUED IN MARCH WITH CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders issued in March 2022.
E-9 Staff Report - CM Signed Contracts March 2022
10. APPROVE SECOND AMENDMENT TO THE AGREEMENT WITH BADAWI & ASSOCIATES CERTIFIED PUBLIC ACCOUNTANTS FOR PROFESSIONAL AUDITING SERVICES.
RECOMMENDED ACTION:
Approve a Second Amendment for a One (1) year extension to the professional services agreement with Badawi & Associates Certified Public Accountants for auditing services; and Authorize the City Manager to execute Second Amendment with Badawi & Associates, in a form acceptable to the City Attorney, on behalf of the City; and Authorize an increase to Badawi & Associates Certified Public Accountants from $59,680 to $61,470 for fiscal year 2021/22 auditing services.
E-10 Staff Report - Badawi Extension to PSA
F.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED FEBRUARY 18, 2022 THROUGH MARCH 30, 2022.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2022-R05 allowing certain claims and demands to be paid out of Successor Agency Funds.
F-1 - Warrants Successor Agency 2.18.22-3.30.22
G.
ADJOURNMENT
The meeting will be adjourned in memory of Corroundlet Sheard, long time Azusa Resident. We also adjourn in solemn honor of those Azusans who we’ve lost to Covid-19.
UPCOMING MEETINGS:
April 18, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting May 2, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on March 31, 2022 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office