AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, JUNE 6, 2022
06:30 P.M.
Closed Session
7:30 P.M. Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL - POSSIBLE INITIATION OF LITIGATION- Pursuant to California Government Code, Section 54956.9 (d)(4)/(e)(1) 1 Potential Case
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager and Matt Marquez, Director of Economic & Community Development Property Address: 106 South Azusa Avenue (APN: 8611-036-012) and 250 East 1st Street (APN: 8611-036-008) Negotiating Parties: Mark A. Kudler, President, Bulletin Displays, LLC Under Negotiation: Price and Terms
3. CONFERENCE WITH LEGAL COUNSEL -WORKERS COMPENSATION CLAIM Pursuant to California Government Code, Section 54956.95. Case Name: Richard Gomez (Claim #AZUA-1835) 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Bishop Keith Hanks, The Church of Jesus Christ of Latter.
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Presentation of Proclamation proclaiming the Month of June 2022 as LGBTQ+ Pride Month in the City of Azusa.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
5. Closed Session Report by the City Attorney
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
2. Presentation by San Gabriel Basin Water Quality Authority Executive Director Randy Schoellerman.
2. Presentation by San Gabriel Basin Water Quality Authority Executive Director Randy Schoellerman.
1. City Manager Communications.
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING FEBRUARY 22, 2022 AND MARCH 7, 2022.
RECOMMENDED ACTION:
Approve minutes as written.
E-1 - Minutes Regular Meeting, February 22, 2022
E-1 - Minutes Regular Meeting, March 7, 2022
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED MAY 12, 2022 THROUGH MAY 30, 2022.
RECOMMENDED ACTION:
Adopt Resolution No. 2022-C39 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
E-2 Warrant Register - 5.12.22 - 5.30.22
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
E-3 Staff Report - Council HR Action Items
4. REQUEST TO INCREASE FISCAL YEAR 2021/2022 BLANKET PURCHASE ORDER FOR FRONTIER COMMUNICAITONS.
RECOMMENDED ACTION:
Approve an increase to the Frontier Communications Blanket Purchase Order for Fiscal Year 2021/22 to a not-to-exceed amount of $72,000 E-4 Staff Report - Blanket Increase - Frontier Communications
5. REQUEST TO INCREASE FISCAL YEAR 2021/2022 BLANKET PURCHASE ORDER FOR GOVSENSE.
RECOMMENDED ACTION:
Approve an increase to the Govsense Blanket Purchase Order for Fiscal Year 2021/22 to a not-to-exceed amount of $73,500 E-5 Staff Report - Blanket Increase -Govsense Support and Licensing
6. FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF AZUSA AND TRANSTECH ENGINEERS INC., TO PROVIDE CONTRACT PLAN REVIEW, BUILDING OFFICIAL, AND INSPECTION SERVICES.
RECOMMENDED ACTION:
Approve the fourth amendment to the Professional Services Agreement with Transtech Engineers Inc. to increase the term of their agreement through June 30, 2023 and adding Building Official services to the list of those being offered to the City under said agreement; and Authorize the City Manager to execute the amendment, subject to any non-substantive revisions approved by the City Attorney, and perform any other obligations of the City under the amendment.
E-6 Staff Report - Fourth Amendment to PSA - Transtech Engineers Inc
7. APPROVE BID RESULTS AND AWARD OF A THREE-YEAR CONTRACT TO MARIPOSA LANDSCAPE INC. FOR CITYWIDE LANDSCAPE AND IRRIGATION MAINTENANCE OF VARIOUS CITY PARKS, MEDIAN ISLANDS, PUBLIC FACILITIES, AND PUBLIC RIGHT OF WAYS.
RECOMMENDED ACTION:
Approval the bid results received on April 20, 2022 for a three-year contract for landscape and irrigation maintenance of various City parks, median islands, public facilities, public right of ways, and Azusa Light and Water owned facilities; and Award a three-year contract to Mariposa Landscape Inc. for Landscape and irrigation maintenance of various city parks, median islands, public facilities, public right of ways, and Azusa Light and Water owned facilities.
E-7 Staff Report - Landscape and Irrigation Coucil Report
8. ADOPTION OF RESOLUTIONS PERTAINING TO THE NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER FULL SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE ELECTIONS CODE.
RECOMMENDED ACTION:
Adopt Resolution No. 2022-C40, calling for the holding of a General Municipal Election to be held on Tuesday, November 8, 2022, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities; Adopt Resolution No. 2022-C41, requesting the Board of Supervisors of the County Los Angeles to render full services to the City relating to the conduct of a General Municipal Election to be held on Tuesday, November 8, 2022; and Adopt Resolution No. 2022-C42, adopting regulations for candidates for elective office pertaining to candidates statements submitted to the voters at the General Municipal Election to be held on Tuesday, November 8, 2022.
E-8 Staff Report - General Municipal Election November 8, 2022
9. FY 2021/22 THIRD QUARTER FINANCIAL REPORT ENDING MARCH 31, 2022.
RECOMMENDED ACTION:
Receive, review, and file the FY 2021/22 third quarter financial report ending March 31, 2022.
E-9 Staff Report - Q3 FY2122
10. REQUEST TO APPROVE PROFESSIONAL SERVICES AGREEMENT WITH LDM ASSOCIATES, INC. FOR ADMINISTRATIVE AND LABOR COMPLIANCE SERVICES FOR THE CITY OF AZUSA COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM.
RECOMMENDED ACTION:
Approve a Professional Services Agreement with LDM Associates, Inc. for a three (3) year period for Community Development Block Grant (CDBG) administrative and labor compliance services in an amount not to exceed $40,000 for FY 2022-23; and Authorize the City Manager to execute the agreement, in a form acceptable to the City Attorney, on behalf of the City.
E-10 Staff Report - Contract Award_CDBG Consultant
11. APPROVE THE IMPROVEMENT PLANS AND SPECIFICATIONS FOR THE 2022 RESIDENTIAL ROADWAY REHABILITATION PROJECT AND AUTHORIZE STAFF TO SOLICIT A NOTICE OF INVITING BIDS.
RECOMMENDED ACTION:
Approve the project plans and specifications; and Authorize staff to solicit a Notice of Inviting Bids for the 2022 Residential Roadway Rehabilitation Project E-11 Staff Report - NIB 2022 Residential Roadway
12. INTEROPERABLE RADIO CONSOLE BASE STATION PURCHASE.
RECOMMENDED ACTION:
Waive the competitive bidding process as authorized under Azusa Municipal Code Section AMC Section 2-523(e), contract #MA-IS-43070-10; Authorize the purchase of one Motorola MCC7500 Dispatch Console Radio not to exceed $111,887; and Authorize the City Manager to execute the Purchasing Agreement, in a form acceptable to the City Attorney, on behalf of the City.
E-12 Staff Report Dispatch Console 4th - 2022
13. SECOND AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF AZUSA AND WILLDAN ENGINEERING INC. TO PROVIDE CONTRACT PLAN CHECK REVIEW AND INSPECTION SERVICES.
RECOMMENDED ACTION:
Approve the Second Amendment to the Professional Services Agreement with Willdan Engineering Inc. to provide plan review, building administration, and inspection services; Approve a one (1) year extension to the Professional Services Agreement with Willdan Engineering Inc.; and Authorize the City Manager to execute the Amendment, subject to any non-substantive revisions approved by the City Attorney, and perform any other obligations of the City under the amendment.
E-13 Staff Report Second Amendment to PSA - Willdan Engineering Inc.
D.
SCHEDULED ITEMS
1. PUBLIC HEARING ON PRELIMINARY PLAN REVIEW NO. 2022-01 FOR THE PROPERTIES LOCATED AT 919 WEST SIERRA MADRE AVENUE (APNS: 8617-001-005, 8684-013-030, 8617-001-013, 8617-013-001, 8617-011-001, 8684-043-002, AND 8684-013-014 - A REQUEST TO DEVELOP EXISTING GOLF COURSE PROPERTY WITH SIX (6) INDUSTRIAL BUILDINGS, 250 - 300 RESIDENTIAL HOUSNIG UNITS, AND THE REDESIGN OF THE REMAINING PROPERTY AS A NINE (9) HOLE GOLF COURSE.
RECOMMENDED ACTION:
Pursuant to policy adopted by the City Council in 2020, the City Council has two options as shown below. Staff is seeking direction on Council's preferred option.
1) Direct staff to continue processing the subject application. 2) Direct staff to discontinue processing the subject application.
Please note that a vote of the City Council to continue processing the subject application does not constitute an approval of the project.
D-1 Staff Report - PPR 2022_Azusa Greens
F.
ADJOURNMENT
UPCOMING MEETINGS:
June 20, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting July 5, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting - Cancelled In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on June 2, 2022 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office