AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, JULY 18, 2022
06:30 A.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager and Matt Marquez, Director of Economic & Community Development Property Address: 975 W. Foothill, APNs 8605-019-906 and 907.
Negotiating Parties: Al Cabraloff, Spectrum Properties
Under Negotiation: Price and Terms
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager and Matt Marquez, Director of Economic & Community Development Property Address: 3.5 acre parcel located north of the Los Angeles County spreading grounds, which are north of Sierra Madre and west of Azusa APNs 8684-013-909, 8684-013-923, and 8684-013-904.
Negotiating Parties: Carlos Ramos, NOWON, LLC.
Under Negotiation: Price and Terms for Lease
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to California Government Code, Section 54957. Title: City Manager
4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to California Government Code, Section 54957. Title: City Attorney 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Dhamakaya Meditation Center
5. Closed Session Report by the City Attorney
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. Recap 4th of July.
D.
SCHEDULED ITEMS
1. DISCUSSION: ARTICLE XI, CHAPTER 18 OF THE AZUSA MUNICIPAL CODE: CITY OF AZUSA MOBILEHOME RENT STABILIZATION REGULATIONS.
RECOMMENDED ACTION:
1) It is recommended that the City Council discuss these provisions and provide direction concerning any changes and its enforcement.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
D-1 Staff Report - Mobilehome Rent Ordinance Discussion
2. DISCUSSION AND DIRECTION REGARDING NOTICE OF INTENT TO WITHDRAWAL RECEIVED FROM RIVERS MOUNTAINS CONSEVANCY – PROPOSED DRAFT DISSOLUTION AGREEMENT OF THE AZUSA-RMC JPA AND APPROVAL OF $15,000 TO REPLENISH JPA OPERATING BUDGET.
RECOMMENDED ACTION:
1) Discuss the notice of intent to withdrawal and proposed dissolution of the Azusa-RMC JPA; 2) Authorize an amount of $15,000 to replenish the Azusa-RMC JPA operating budget; and 3) Direct the City Manager and City Attorney to work with the Rivers and Mountains Conservancy on dissolution agreement for future consideration.
Total Cost: $15,000 Is the cost of this item budgeted? No Fund/Account No: N/A
D-2 Staff Report - Azusa RMC JPA
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETINGS APRIL 4, 2022, APRIL 18, 2022 AND SPECIAL MEETING APRIL 16, 2022.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 - Minutes Regular Meeting, April 4, 2022
E-1 - Minutes Special Meeting, April 16, 2022
E-1 - Minutes Regular Meeting, April 18, 2022
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED JUNE 17, 2022 THROUGH JULY 13, 2022.
RECOMMENDED ACTION:
Adopt Resolution No. 2022-C51 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register - 6.17.22 - 7.13.22
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF MAY 2022.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of May 2022.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-4 Staff Report - Ctiy Treasurers Report 05-2022
5. APPROVAL OF A MEMORANDUM OF AGREEMENT WITH PARTNERS FOR BETTER HEALTH TO BE AN INTERN PLACEMENT SITE FOR THE RANDALL LEWIS HEALTH & POLICY FELLOWSHIP.
RECOMMENDED ACTION:
Approve a Randall Lewis Health & Policy Fellowship Memorandum of Agreement with Partners for Better Health to create an internship placement site in the City of Azusa; and Authorize the City Manager to execute an Agreement with Partners for Better Health, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-5 Staff Report - Randall Lewis Fellowship Agreement 2022
6. AWARD A PROFESSIONAL SERVICES AGREEMENT TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE ARROW HIGHWAY STREET RESURFACING AND HIGHWAY SAFETY IMPROVEMENT PROJECT; FEDERAL PROJECT NO. HSIPL-5112(019).
RECOMMENDED ACTION:
Award a professional services agreement to Willdan for a total not-to-exceed contract amount of $234,561, which includes a 10% contingency for potential change orders as needed, for the Arrow Highway Street Resurfacing and Highway Safety Improvement Project; and Authorize the City Manager to execute a professional services agreement, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $234,561 Is the cost of this item budgeted? Yes Fund/Account No: HSIP Grant Fund 28 (28-80-000-662-7120/ 66222A-7120); $30.000; Measure M Funds (0480000662-7120/66218B-7120); $42,561; General Fund Professional Engineering Services (1055651000-6399); $162,000 E-6 Staff Report - CM-Inspection Services
7. APPROVAL OF PURCHASE AND TRADE-IN CREDIT OF GLOCK 22 HANDGUNS.
RECOMMENDED ACTION:
Approve the trade in of the Glock 22 .40 caliber handguns with LC Action Police Supply in order to obtain trade in credit for the purchase of additional Glock 17 9mm handguns for Azusa Police Department sworn personnel.
Total Cost: $16,210.05 Is the cost of this item budgeted? Yes Fund/Account No: GF Equipment Replacement Fund/ #4620310000-7135 E-7 Staff Report - Trade In-Purchase Glock Handguns
8. REQUEST TO APPROVE THIRD AMENDMENT TO GOVSENSE PROFESSIONAL SERVICES AGREEMENT FOR LAND MANAGEMENT SYSTEM.
RECOMMENDED ACTION:
Approve the Third Amendment to the Professional Service Agreement with Govsense, not to exceed amount of $84,000; and Authorize the Mayor to execute the agreement, in a form acceptable to the City Attorney.
Total Cost: $84,000 Is the cost of this item budgeted? No Fund/Account No: INTERNAL SERVICES FUND/4849930000-6499 E-8 Staff Report - Govsense 3rd amendment
9. PURCHASE OF FOUR 2023 FORD UTILITY POLICE INTERCEPTOR VEHICLES.
RECOMMENDED ACTION:
Approve the purchase of four (4) 2023 Ford Police Interceptor SUV vehicles from National Auto Fleet Group in Watsonville, California 95076, in an amount not to exceed $155,528.88; and Approve the purchase of these vehicles based on the competitive bid process completed by the County of Los Angeles as authorized under AMC Section 2-523, from which they ordered Ford Police Interceptor Vehicles under the Sourcewell master vehicle contract # 091521-NAF.
Total Cost: $155,528.88 Is the cost of this item budgeted? Yes Fund/Account No: GF Equipment Replacement Fund / #4620310000-7135 E-9 Staff Report - Purchase 4 2023 Police Vehicles
10. PURCHASE OF TWO 2023 BMW R 1250 RT-P716 MOTORCYCLES.
RECOMMENDED ACTION:
Approve the purchase of two 2023 BMW R 1250 RT-P716 Motorcycles from Long Beach BMW Motorcycles, 2125 E. Spring St., Long Beach, CA 90806 in an amount not to exceed $68,166.44; and Approve the purchase of these motorcycles based on the competitive bid process completed by the County of Los Angeles as authorized under AMC Section 2-523, from which they ordered BMW Motorcycles, bid #RFB-IS-21200889-1.
Total Cost: $68,166.44 Is the cost of this item budgeted? Yes Fund/Account No: GF Equipment Replacement Fund / #4620310000-7135 E-10 Staff Report - Purchase 2 2023 BMW Police Motorcycles
11. ACCEPTANCE OF TARGETED GRANT FROM CALIFORNIA STATE LIBRARY FOR AN OUTDOOR LEARNING SPACE.
RECOMMENDED ACTION:
Accept the grant award from California State Library; and Approve necessary budget amendments and adjust the budgets accordingly.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-11 Staff Report - CA State Library Outdoor Classroom Grant
12. AUTHORIZATION TO RELEASE A REQUEST FOR QUALIFICATIONS FOR DESIGN SERVICES FOR AN OUTDOOR LIBRARY SPACE.
RECOMMENDED ACTION:
Authorize Staff to release the proposed Request for Qualifications (RFQ) for design services and accept proposals from qualified firms.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-12 Staff Report - Outdoor Class RFQ
13. APPROVE THE IMPROVEMENT PLANS AND SPECIFICATIONS FOR THE CITY PARKING LOTS PAVEMENT REHABILITATION PROJECT AND AUTHORIZE STAFF TO SOLICIT A NOTICE OF INVITING BIDS.
RECOMMENDED ACTION:
Approve the project plans and specifications; and Authorize staff to solicit a Notice of Inviting Bids for the City Parking Lots Pavement Rehabilitation Project Total Cost: N/A (TBD) Is the cost of this item budgeted? Yes Fund/Account No: Public Works Endowment Fund 49; $75,000; Cap and Facilities Infrastructure Fund 46/10; $100,000 E-13 Staff Report -NIB City Parking Lots Pavement Rehabilitation
14. PURCHASE ORDERS ISSUED IN JUNE WITH CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders issued in June 2022.
Total Cost: $95,566.70 Is the cost of this item budgeted? Yes Fund/Account No: 48-IT Services; 28- SGVCOG Homeless Program; 10-General Fund/Administration.
E-14 Staff Report - CM Signed Contracts June 2022
15. ADOPT THE RESOLUTION AUTHORIZING ONE-TIME APPRECIATION PAY TO EMPLOYEES FOR CONTINUING SERVICE DURING THE HEIGHT OF THE COVID-19 PANDEMIC.
RECOMMENDED ACTION:
Adopt Resolution No. 2022-C52 authorizing one-time Appreciation Pay to employees for continuing service during the height of the COVID-19 Pandemic.
Total Cost: $297,750 Is the cost of this item budgeted? Yes Fund/Account No: General Fund (Various), Multiple Special Revenue and Enterprise Funds.
E-15 Staff Report - COVID-19 Appreciation Pay
16. REJECTION OF ALL BIDS AND PROPOSALS FOR TENANT IMPROVEMENTS OF CITY-OWNED FACILITY AT 890 THE PROMENADE FOR LA METRO SYSTEM SECURITY AND LAW ENFORCEMENT OFFICES (PROMENADE AT CITRUS PROJECT).
RECOMMENDED ACTION:
Reject all bids for tenant improvement construction services for the Promenade at Citrus Project (CIP Project #62519A); and Reject all proposals for purchase and installation of furniture, fixtures and equipment for the Promenade at Citrus Project (CIP Project #62519A).
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-16 Staff Report - Reject Bids 890 The Promenade Tenant Improvements Project F.
ADJOURNMENT
UPCOMING MEETINGS:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office