AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, AUGUST 15, 2022
06:30 P.M.
Closed Session
7:30 P.M. Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to California Government Code, Section 54957. Title: City Manager
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to California Government Code, Section 54957. Title: City Attorney 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Pastor Rick McDonald, Azusa House of Prayer.
5. Closed Session Report by the City Attorney
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. City Clerk: Request to set a time and date to hold interviews of Board and Commission Applicants.
3. Azusa Chamber of Commerce Year End Report and Presentation.
C-3 Azusa Chamber 2022 Year-End Report
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
D.
SCHEDULED ITEMS
1. CONSIDERATION OF APPROVAL OF A SPECIAL EVENT PERMIT APPLICATION BY THE AZUSA CHAMBER OF COMMERCE TO HOST TASTE OF THE TOWN ON ALAMEDA AVENUE BETWEEN FOOTHILL BOULEVARD AND SANTA FE AVENUE.
RECOMMENDED ACTION:
1) Authorize the closure and use of the public right-of-way on Alameda Avenue between Foothill Boulevard and Santa Fe Avenue;
2) Authorize the use of public parking lots located north of City Hall, the public parking located on the northwest corner of Alameda Avenue and Foothill Boulevard and the parking located at the Senior Center;
3) Authorize the City Manager to execute the Special Event Permit Agreement with the Azusa Chamber of Commerce for Taste of the Town in a form acceptable to the City Attorney, on behalf of the City; and
4) Make a finding that the community at large will receive a public benefit from the expenditure of funds for the recommended items and waive associated costs.
Total Cost: $7,750 (Total Staff Costs and Waived Fees) Is the cost of this item budgeted? No Fund/Account No: 10-25-420-000-6033 (Overtime Pay/Premium)
CEQA: The proposed project is exempt from environmental review under the California Environmental Quality Act (Pub. Resources Code, §§ 21000 et seq.) ("CEQA") and the State CEQA Guidelines (Cal. Code Regs, tit. 14, §§ 15000 et seq.). Specifically, the project is categorically exempt from CEQA under Guidelines Section 15304 (Class 4 - Minor Alteration of Land) and Section 15305 (Class 5 - Minor Alterations in Land Use Limitations) because for the purposes of CEQA, the proposed project will be a minor temporary use of land having negligible or no permanent effects on the environments, including Special Event Permit for the temporary street closure for a community event D-1 Staff Report - Special Event Permit - Azusa Chamber of Commerce Taste of the Town
2. DESIGNATION OF VOTING DELEGATE & ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES 2022 ANNUAL CONFERENCE AND CONSIDERATION OF PROPOSED BYLAWS AMENDMENTS.
RECOMMENDED ACTION:
1) Designate a Voting Delegate and an alternate for the League of California Cities Annual Business Meeting, scheduled for Friday, September 9, 2022; and
2) Authorize the City Council's Voting Delegate to support the League of California Cities Board of Directors' Proposed Bylaws Amendments.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
D-2 Staff Report - LCC Gen Assembly Resolutions
3. FIRST READING OF ORDINANCE AMENDING VARIOUS PROVISIONS OF ARTICLE XI, DIVISION 2, CHAPTER 18 OF THE AZUSA MUNICIPAL CODE: RELATING TO THE CITY OF AZUSA MOBILEHOME RENT STABILIZATION REGULATIONS.
RECOMMENDED ACTION:
1) Waive further reading, read by title only and introduce the following Ordinance No. 2022-03:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING VARIOUS PROVISIONS OF ARTICLE XI, DIVISION 2, CHAPTER 18 OF THE AZUSA MUNICIPAL CODE RELATING TO THE CITY OF AZUSA MOBILEHOME RENT STABILIZATION REGULATIONS
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
D-3 Staff Report - Ordinance Amending Mobilehome Rent Stabilization E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE SPECIAL MEETING APRIL 25, 2022 AND REGULAR MEETINGS MAY 2, 2022 AND MAY 16, 2022.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 - Minutes Special Meeting, April 25, 2022
E-1 - Minutes Regular Meeting, May 2, 2022
E-1 - Minutes Regular Meeting, May 16, 2022
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED JULY 14, 2022 THROUGH AUGUST 10, 2022.
RECOMMENDED ACTION:
Adopt Resolution No. 2022-C53 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register - 7.14.22 - 8.10.22
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. AUTHORIZATION TO RELEASE REQUEST FOR PROPOSALS FOR CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) PAYMENT PROGRAMS.
RECOMMENDED ACTION:
Authorize Staff to release the proposed Request for Proposals (RFP) for CalRecycle Payment Programs.
Total Cost: $18,700 Is the cost of this item budgeted? Yes Fund/Account No: Fund 28/ 28-40-750-062-6625 (OPP)/28-40-750-064-6625 (BCR) E-4 Staff Report - RFP for CalRecycle Payment Programs
5. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM (MARCH 4, 2020), AND AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF AZUSA PURSUANT TO ASSEMBLY BILL 361.
RECOMMENDED ACTION:
Adopt Resolution No. 2022-C54, ratifying the proclamation of a State of Emergency by Governor Newsom (March 4, 2020), and authorizing remote teleconference meetings of the Legislative Bodies of the City of Azusa pursuant to Assembly Bill 361.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-5 Staff Report - Adoption of AB 361 Findings City Council
6. DECLARATION OF SURPLUS PROPERTY PURSUANT TO AB 1486 – A PORTION OF APN: 8684-013-923 AND THE ENTIRETY OF APN: 8684-013-904, IN THE CITY OF AZUSA, CALIFORNIA, COUNTY OF LOS ANGELES.
RECOMMENDED ACTION:
Find that the declaration of surplus property is exempt from environmental review pursuant to the California Environmental Quality Act; Adopt Resolution No. 2022-C55 declaring that the property identified as APN: 8684-013-904 and APN: 8684-013-923 is surplus land and is no longer necessary for the City’s use; and Approving the form of the Notice of Availability attached to the resolution, and directing the City Manager to follow the procedures set forth in the Surplus Land Act, California Government Code Section 54220, et seq., as amended by AB 1486, for the lease of surplus land.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-6 Staff Report - Declaration of Surplus Land_APN 8684013923 and 904
7. ACCEPTANCE OF PROJECT COMPLETION AND AUTHORIZATION TO FILE A CERTIFICATE OF COMPLETION FOR THE ORCHARD 626 N. AZUSA AVENUE.
RECOMMENDED ACTION:
Accept ‘The Orchard’ project located at (626 N. Azusa Ave) as outlined in 2017 Disposition and Development Agreement between the City and Azusa Block 36 LLC; Authorize the City Manager to execute the Certificate of Completion, in a form acceptable to the City Attorney on behalf of the City; and Authorize Staff to submit the Certificate of Completion for recordation to the Office of the County Recorder of Los Angeles County.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-7 Staff Report - Certificate of Completion - 626 N. Azusa Ave. (The Orchard)
8. ADOPT RESOLUTION APPROVING THE AZUSA-RMC JOINT POWERS AUTHORITY BUDGET FOR FISCAL YEAR 2022-23.
RECOMMENDED ACTION:
Adopt Resolution No. 2022-C56 approving the Azusa-RMC Joint Powers Authority Budget for Fiscal Year 2022-23.
Total Cost: $15,000 Is the cost of this item budgeted? No Fund/Account No: General Fund/10-90-000-000-5950
E-8 Staff Report - Approve Azusa-RMC JPA FY 2022-23
9. ACCEPTANCE OF SB 1383 LOCAL ASSISTANCE GRANT AND APPROVAL OF SECOND AMENDMENT TO MEMORANDUM OF AGREEMENT WITH SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS FOR CITY’S PARTICIPATION IN THE REGIONAL EDIBLE FOOD RECOVERY PROGRAM.
RECOMMENDED ACTION:
Accept the grant award from the California Resources Recycling and Recovery’s (CalRecycle) SB 1383 Local Assistance Grant Program in amount of $70,912; Approve the Second Amendment to the Memorandum of Agreement between the City of Azusa and San Gabriel Valley Council of Governments (SGVCOG) for the implementation of a Regional Edible Food Recovery Program in a form acceptable to City Attorney; and Approve necessary budget amendments and adjust the appropriate fiscal year budget accordingly.
Total Cost: No cost to City but account will be amended to adjust appropriate FY budget ($70,912) Is the cost of this item budgeted? No
Fund/Account No: 39-40-750-065-6625
E-9 Staff Report - Approval of MOA Amendment 2 for Edible Food Recovery Program
10. [ITEM PULLED FOLLOWING THE PREPARATION OF THE AGENDA PACKET. NUMBERING KEPT FOR ORGANIZATIONAL PURPOSES]
11. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF JUNE 2022.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of June 2022.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-11 Staff Report - City Treasurers Report 06-2022
12. APPROVAL OF MONTH TO MONTH AGREEMENT WITH CALIFORNIA METRO PATROL FOR SECURITY SERVICES.
RECOMMENDED ACTION:
Approve on a “month to month” basis an agreement based on the current contract while City Staff completes a new request for proposal for security services; and authorize the City Manager to execute the agreement, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $8,500 Is the cost of this item budgeted? Yes Fund/Account No: 10-90-000-000-6493
E-12 Staff Report - Metro Patrol Security Services Month to Month
13. AUTHORIZE RELEASE OF REQUEST FOR PROPOSAL (RFP) FOR DOG PARK CONSULTING DESIGN SERVICES.
RECOMMENDED ACTION:
Authorize release of Request for Proposal for Dog Park Consulting Design Services.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-13 Staff Report - Dog Park Design Consultant RFP
14. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH GUADAGNO & SONS AMUSEMENTS FOR OPERATIONS AND SUPPORT SERVICES FOR AZUSA GOLDEN DAYS CARNIVAL.
RECOMMENDED ACTION:
Approve Professional Services Agreement with Guadagno & Sons to operate a three-day carnival for weekend of October 7-9, 2022; and Authorize the City Manager to execute the Professional Services Agreement, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by the City Manager and City Attorney.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-14 Staff Report - Guadagno and Sons Carnival 2022
15. APPROVE LICENSE AGREEMENT WITH COLGATE BRIGHT SMILES, BRIGHT FUTURES FOR ORAL HEALTH OUTREACH AND SCREENING FOR CHILDREN.
RECOMMENDED ACTION:
Approve License Agreement with COLGATE Bright Smiles, Bright Futures to provide oral health outreach and screening visits, up to monthly, at City of Azusa Facilities; and Authorize the City Manager to execute the License Agreement, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by the City Manager and City Attorney.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-15 Staff Report - COLGATE Bright Smiles
16. APPROVAL OF LICENSE AGREEMENT WITH AZUSA PACIFIC UNIVERSITY (APU) FOR THE USE OF SLAUSON PARK COMMMUNITY POOL/AZUSA AQUATICS CENTER.
RECOMMENDED ACTION:
Approve the License Agreement with APU for Slauson Park Community Pool/ Azusa Aquatics Center; and Authorize the City Manager to execute the use License Agreement in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by City Manager and City Attorney.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-16 Staff Report - APU Pool License Agreement
17. AWARD OF CONTRACT TO AMERICAN HEAVY MOVING AND RIGGING, INC TO MOVE THE OLD SCHOOLHOUSE BUILDING LOCATED AT 403 N. ANGELENO AVE. TO VETERANS FREEDOM PARK LOCATED AT 213 E. FOOTHILL AVE.
RECOMMENDED ACTION:
That the City Council waive purchasing procedures finding it in the city’s best interest to approve a sole source contract award to American Heavy Moving and Rigging, Inc; and Approve the amount of $88,475 which includes a ten percent contingency amount; and Authorize the use of up to $500,000 from the undesignated excess reserves.
CEQA: Prior Environmental Impact Report (EIR) certified by the Azusa Unified School District for the Project. Notice of Determination filed with the Los Angeles County Clerk’s Office on May 5, 2022. This action merely implements prior actions related to the Project and the certified EIR.
Total Cost: Received $3 Million Grant Is the cost of this item budgeted? No Fund/Account No: TBD
E-17 Staff Report - School House Move Contract
F.
ADJOURNMENT
The meeting will be adjourned in memory of Peter G. Barrios, Life-Long Azusa Resident. We adjourn in solemn honor of those Azusans who we’ve lost to Covid-19.
UPCOMING MEETINGS:
September 6, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting - Cancelled September 19, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on August 11, 2022 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office