AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
TUESDAY, JANUARY 17, 2023
06:30 P.M.
Closed Session
7:30 P.M Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: Chris Grant, Jorge Sandoval, Bertha Parra v. City of Azusa; Case No. 22STCV39267
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager Property Address: APN#8625-005-053 and 8625-005-053
Negotiating Parties: Bill Hollman, Rosedale Land Partners Under Negotiation: Additional Terms for Transfer of Park Property 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Pastor Daniel Simonson, Christbridge Immanuel Church.
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Recognition of City of Azusa and Azusa Police Department 125 Year Anniversary/Celebration.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. Economic Development Update.
D.
SCHEDULED ITEMS
1. PUBLIC HEARING - ADOPTION OF UPDATED CITYWIDE SCHEDULE OF FEES AND CHARGES.
RECOMMENDED ACTION:
1) Receive, review, and file the updated Citywide Fee and Charges Schedule; and
2) Open the Public Hearing, receive public testimony, and close the Public Hearing; and
3) Authorize staff to update the fee schedule annually (Including the attached latest proposed fee schedule with a 7.8% CPI adjustment for the majority of the fees) based on the percentage change from the Bureau of Labor Statistic (BLS) Los Angeles area consumer price index (CPI); and
4) Adopt Resolution No. 2023-C01, regarding various municipal activities and services, to be effective on January 17, 2023; and
5) Adopt Resolution No. 2023-C02, regarding development project services fees, to be effective 60 days from January 17, 2023 (March 18, 2023).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
D-1 Staff Report - Citywide Schedule of Fees and Charges
2. REVIEW AND PROVIDE DIRECTION ON RESOLUTION NO. 2010-C20 RELATING TO SELECTION OF MAYOR PRO TEM AND PROVIDE DIRECTION ON ASSIGNMENT OF CITY COUNCIL MEMBERS TO OUTSIDE AGENCY BOARDS AND COMMITTEES.
RECOMMENDED ACTION:
1) Review and Provide Staff Direction on Resolution No. 2010-C20 Relating to Section of Mayor Pro Tem. 2) Review and Provide Staff Direction on Assignment of City Council Members to Outside Agency Board and Committees.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
D-2 Staff Report - Review Resolution relating to Selection of Mayor Pro-Tem
3. REQUEST FOR FUNDING FOR PREVENTION AND DIVERSION PROGRAM.
RECOMMENDED ACTION:
1) Approve funding for the Prevention and Diversion Plan in the amount of $50,000 for FY 22-23 D-3 Staff Report - Prevention and Diversion Addressing Homelessness
4. ADOPTION OF REVISED BUDGET POLICY (BIENNIAL BUDGET).
RECOMMENDED ACTION:
1) Adopt Resolution No. 2023-C03 approving a revised Budget Policy establishing a Biennial Budget process.
D-4 Staff Report - Two Year Budget Policy January 2023
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING OCTOBER 17, 2022, NOVEMBER 17, 2022 AND DECEMBER 5, 2022.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 - Minutes Regular Meeting, October 17, 2022
E-1 - Minutes Regular Meeting, November 17, 2022
E-1 - Minutes Regular Meeting, December 5, 2022
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED DECEMBER 1, 2022 THROUGH JANUARY 11, 2023.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C04 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register - 12.1.22 - 1.11.23
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM (MARCH 4, 2020), AND AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF AZUSA PURSUANT TO ASSEMBLY BILL 361.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C05, ratifying the proclamation of a State of Emergency by Governor Newsom (March 4, 2020), and authorizing remote teleconference meetings of the Legislative Bodies of the City of Azusa pursuant to Assembly Bill 361.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-4 Staff Report - Adoption of AB 361 Findings City Council
5. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF OCTOBER 2022.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of October 2022.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-5 Staff Report - City Treasurers Report 10-2022
6. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF NOVEMBER 2022.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of November 2022.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-6 Staff Report - City Treasurers Report 11-2022
7. CITY TREASURER’S ACCOUNTING OF ALL RECEIPTS, DISBURSEMENTS AND FUND BALANCES FOR THE MONTHS OF OCTOBER 2021 THROUGH JUNE 2022.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Reports of Receipts, Disbursements and Fund Balances for the months of October 2021 through June 2022.
Total Cost: $17,524.05 Is the Cost of this item budgeted? Yes Fund/Account No: 24-40-739-085-6625/Market-6625 = $8,762.03; 39-40-750-065-6625 = $8,762.02 E-7 Staff Report - Treasurers Report of Receipts, Disbursements and Fund Balances - October 2021 through June 2022
8. APPROVAL OF INCREASE TO PURCHASE ORDER FOR CITY GUIDE PRINTING AND DISTRIBUTION.
RECOMMENDED ACTION:
Approve an increase of $17,524.05 to PSA Print Group purchase order #036686 for printing and distribution of the spring/summer and fall/winter city guides.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-8 Staff Report - Increase PO PSA Print Group
9. APPROVAL OF SECOND AMENDMENT TO ON-CALL ENGINEERING PROFESSIONAL AGREEMENT BETWEEN THE CITY OF AZUSA AND WILLDAN ENGINEERING, KOA CORPORATION AND TKE ENGINEERING INC.
RECOMMENDED ACTION:
Approve the Second Amendment to Professional Services Agreements between the City of Azusa and Willdan Engineering, KOA Corporation, and TKE Engineering Inc.; and Authorize the City Manager to execute the contract amendment, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: N/A Is the Cost of this item budgeted? Yes Fund/Account No: 1055651000-6399
E-9 Staff Report - PSA 2ND Amendment On-Call Engineering
10. REQUEST TO APPROVE FOURTH AMENDMENT TO GOVSENSE PROFESSIONAL SERVICES AGREEMENT FOR LAND MANAGEMENT SYSTEM.
RECOMMENDED ACTION:
Approve the Fourth Amendment to the Professional Service Agreement with Govsense, not to exceed amount of $90,000; and Authorize the Mayor to execute the agreement, in a form acceptable to the City Attorney.
Total Cost: $90,000 Is the Cost of this item budgeted? Yes Fund/Account No: Internal Services Fund/4849930000-7142 E-10 Staff Report - Govsense 4th amendment
11. REQUEST TO INCREASE FISCAL YEAR 2022/2023 BLANKET PURCHASE ORDER FOR FRONTIER COMMUNICATIONS.
RECOMMENDED ACTION:
Approve an increase to the Frontier Communications Blanket Purchase Order for Fiscal Year 2022/23 to a not-to-exceed amount of $175,000.
Total Cost: $135,000 Is the Cost of this item budgeted? No Fund/Account No: Internal Services Fund/4849930000-6915 E-11 Staff Report - Blanket Increase - Frontier Communications
12. AWARD A CONTRACT FOR THE ARROW HIGHWAY STREET RESURFACING AND HIGHWAY SAFETY IMPROVEMENT PROJECT; FEDERAL PROJECT NO. HSIPL-5112(019) – PHASE I. CEQA - This action is categorically exempt from the requirements of the California Environmentally Quality Act (CEQA) pursuant to Section 15301 Class 1 (c) – Rehabilitation of Existing Streets and Highways. Staff has filed a Notice of Exemption with the Los Angeles County Clerk’s Office.
RECOMMENDED ACTION:
Award a contract in the amount of $3,024,277, which includes a 10% contingency for potential change orders as needed, to Toro Enterprises, Inc; and Authorize the City Manager to execute contracts, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $3,024,277 Is the cost of this item budgeted? Yes Fund/Account No: Federal HSIP Grant Fund 28 (28-80-000-662-7120/66222A-7120) - $422,700 Azusa L&W Grant Funds (28-80-001-662-7120) - $50,000
Senate Bill 1 (SB1 - Road Maintenance & Rehabilitation Account) Funds - $840,000 Measure M (Fund # 04) - $1,711,577
E-12 Staff Report - Award of Contract to Toro Enterprises
13. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS TO PROVIDE TRAFFIC SIGNAL MAINTENANCE SERVICES.
RECOMMENDED ACTION:
Authorize staff to issue a Request For Proposals to provide traffic signal maintenance services.
Total Cost: N/A Is the cost of this item budgeted?
Fund/Account No:
E-13 Staff Report -RFP Solicitation for TS Maintenance
14. APPROVE THE IMPROVEMENT PLANS AND SPECIFICATIONS FOR THE 2022 AND 2023 RESIDENTIAL ROADWAY REHABILITATION PROJECT AND AUTHORIZE STAFF TO SOLICIT A NOTICE OF INVITING BIDS. CEQA - This action is categorically exempt from the requirements of the California Environmentally Quality Act (CEQA) pursuant to Section 15301 Class 1 (c) – Rehabilitation of Existing Streets and Highways. Staff has filed a Notice of Exemption with the Los Angeles County Clerk’s Office.
RECOMMENDED ACTION:
Approve the project plans and specifications; and Authorize staff to solicit a Notice of Inviting Bids for the 2022 and 2023 Residential Roadway Rehabilitation Project Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-14 Staff Report - NIB 2022 and 2023 Residential Roadway Rehabilitation
15. APPROVE PROPOSAL AND AUTHORIZE THE CITY OF AZUSA TO ENTER INTO A NEW CONTRACT WITH ALL CITY MANAGEMENT SERVICES (ACMS) FOR CROSSING GUARD SERVICES.
RECOMMENDED ACTION:
Approve the proposal for crossing guard services submitted by ACMS; Authorize the City Manager to execute the Professional Services Agreement for a three (3) year period with the option of two (2) – one (1) year extensions in a form acceptable to the City Attorney, on behalf of the City; and Authorize a budget amendment for an increase of $76,831 to cover the cost of the new contract with ACMS in the amount not to exceed two hundred seventy-five thousand seven hundred eighty-one dollars ($275,781).
Total Cost: $275,781 Is the Cost of this item budgeted? Partially Fund/Account No: 1020333000-6497
E-15 Staff Report - 2023 Crossing Guards
16. FY 2022/23 FIRST QUARTER FINANCIAL REPORT ENDING SEPTEMBER 30, 2022.
RECOMMENDED ACTION:
Receive, review, and file the FY 2022/23 First Quarter Financial Report ending September 30, 2022.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-16 Staff Report - 1st Quarter Financial Report FY 2022-23
17. ACCEPTANCE OF COPS GRANT FUNDING.
RECOMMENDED ACTION:
Authorize the City Manager to accept the funding from Department of Justice for COPS Hiring Program for $375,000.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-17 Staff Report - COPS Program
F.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED DECEMBER 1, 2022 THROUGH JANUARY 11, 2023.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2023-R01 allowing certain claims and demands to be paid out of Successor Agency Funds.
F-1 - Warrants Successor Agency - 12.1.22-1.11.23
2. APPROVAL OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET FOR JULY 1, 2023 THROUGH JUNE 30, 2024 AND ADOPTION OF RESOLUTION.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2023-R02, approving and adopting the "Recognized Obligation Payment Schedule" for the period of July 1, 2023 through June 30, 2024 (ROPS 23-24) pursuant to AB x1 26 as amended by AB 1484; and
2) Adopt Resolution No. 2023-R03, approving and adopting the proposed Administrative Budget for July 1, 2023 through June 30, 2024.
F-2 Staff Report - OB 23-24 ROPS Azusa
G.
ADJOURNMENT
The meeting will be adjourned in memory of Consuelo C. Chavira Sr., Life-Long Azusa Resident. We also adjourn in solemn honor of those Azusans who we’ve lost to Covid-19.
G.
ADJOURNMENT
UPCOMING MEETINGS:
February 6, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting February 21, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on January 12, 2023 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office