AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, FEBRUARY 6, 2023
07:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
CLOSED SESSION
- None
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Pastor Rick McDonald, Azusa House of Prayer
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Proclamation as February as Black History Month.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. City Clerk: Request to designate voting delegate and alternate to the Southern California Association of Governments (SCAG) General Assembly scheduled for Thursday, May 4, 2023. (Oral Report) D.
SCHEDULED ITEMS
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. ADOPT RESOLUTION NO. 2023-C07 AMENDING AND RESTATING RESOLUTION NO. 2010-C20 CONCERNING THE SELECTION CRITERIA AND TERM OF THE MAYOR PRO TEM AND SELECTION OF MAYOR PRO TEM.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2023-C07, amending and restating Resolution No. 2010-C20 Concerning the Selection Criteria and Term of the Mayor Pro Tem; and
2) Approve the selection of Councilmember Dennis Beckwith, as Mayor Pro Tem for a one-year term, expiring January 2024.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
D-1 Staff Report - Resolution relating to Selection of Mayor Pro-Tem
2. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING SECTION 88.42.190 OF THE AZUSA MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS, REPEALING SECTION 88.51.034 RELATED TO DISCRETIONARY PERMITS FOR ACCESSORY DWELLING UNIT THAT DOES NOT QUALIFY FOR MINISTERIAL APPROVAL, AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).
RECOMMENDED ACTION:
1) Adopt Urgency Ordinance No. 2023-01 Amending Section 88.42.190 of the Azusa Municipal Code related to Accessory Dwelling Units and Junior Accessory Dwelling Units, repealing section 88.51.034 related to Discretionary Permit for Accessory Dwelling Unit That Does Not Qualify for Ministerial Approval and determining the ordinance to be exempt from CEQA.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
D-2 Staff Report - ADU Urgency Ordinance
3. DISCUSSION REGARDING PLANNING FEES, INCLUDING POSSIBLE SEGEMENTING OF BUILDING FEES FOR ACCESSORY DWELLING UNITS ("ADU").
RECOMMENDED ACTION:
1) Receive and File report on Fees.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
D-3 Staff Report - Planning Fees Discussion
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE SPECIAL MEETING DECEMBER 12, 2022 AND DECEMBER 19, 2022.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 - Minutes Special Meeting, December 12, 2022
E-1 - Minutes Special Meeting, December 19, 2022
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED JANUARY 12, 2023 THROUGH FEBRUARY 2, 2023.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C08 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register - 1.12.22 - 2.2.23
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. ADOPTION OF 2023 LEGISLATIVE PLATFORM AND STATE AND FEDERAL LEGISLATIVE PRIORITIES.
RECOMMENDED ACTION:
Adopt the proposed 2023 City’s Legislative Platform; and Approve the proposed 2023 State and Federal Legislative Priorities.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-4 Staff Report - 2023 Legislative Platform
5. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders approved by the City Manager and Central Stores for the months of December 2022 and January 2023.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-5 Staff Report - CM Signed Contracts February 2023
6. AWARD OF CONTRACT FOR THE CITY HALL PHASE 3 REMODEL - RESTROOM PROJECT.
RECOMMENDED ACTION:
Award a contract in the amount of $266,680, which includes a 10% contingency for potential change orders as needed, to Alliant Construction Services, Inc.; and Authorize the Mayor to execute contracts, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $266,680 (Including 10% Contingency) Is the cost of this item budgeted? Yes Fund/Account No: 46-80-000-651-7125 / 65123B
E-6 Staff Report - Award of Contract for Azusa City Hall Bathroom Remodel
7. APPROVE ANNUAL MAINTENANCE AGREEMENT WITH MOTOROLA SOLUTIONS.
RECOMMENDED ACTION:
Approve a maintenance agreement with Motorola Solutions for all current software programs for the period of December 1, 2022, through November 30, 2023, in the amount of $93,297.21; Approve this renewal and annual automatic renewals with the dollar amount slightly increasing until canceled; and Authorize the City Manager to execute the maintenance agreement, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $93,297.00 Is the Cost of this item budgeted? Yes Fund/Account No: 10-20-941-000-6415
E-7 Staff Report - Motorola Annual Maintenance Agreement
8. ISSUANCE OF ANNUAL DEPARTMENT OF INDUSTRIAL RELATIONS PURCHASE ORDER.
RECOMMENDED ACTION:
Retroactively approve Purchase Order #038466 to the Department of Industrial Relations in the amount of $65,919.34.
Total Cost: $65,919.34 Is the Cost of this item budgeted? Yes Fund/Account No: 42 Self-Insurance-42-50-923-000-6745
E-8 Staff Report - Purchase Order Department of Industrial Relations
9. ACCEPTANCE OF FUNDING FOR CLEAN CALIFORNIA COMMUNITY DAY EVENTS FROM CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS).
RECOMMENDED ACTION:
Authorize the City Manager to sign two agreements between the City of Azusa and State of California Department of Transportation (Caltrans) in a form acceptable to the City Attorney; Accept the funding from Caltrans for two Clean California Community Day Events in amount not-to-exceed $17,000; and Approve necessary budget amendment and adjust the current fiscal year budget accordingly.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-9 Staff Report - Acceptance of Funding From CalTrans for Clean CA Community Day F.
ADJOURNMENT
The meeting will be adjourned in memory of Joey R Sanchez, Life-Long Azusa Resident.
UPCOMING MEETINGS:
February 21, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting March 6, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on February 2, 2023 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office