AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, APRIL 17, 2023
06:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS ? Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager Property Address: 16 acre parcel located north of the Los Angeles County spreading grounds, which are north of Sierra Madre and west of Azusa APNs 8684-013-909, 8684-013-923, and 8684-013-904.
Negotiating Parties: Edwin Fuels, LLC, Carlos Ramos ? Chief Operating Officer Under Negotiation: Price and Terms for Lease
2. CONFERENCE WITH LEGAL COUNSEL ? POSSIBLE INITIATION OF LITIGATION Pursuant to California Government Code, Section 54956.9 (d)(4). 2 Potential Cases 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Pastor Daniel Simonson, Christbridge Immanuel Church
5. Closed Session Report by the City Attorney
CEREMONIAL
1)
Proclamation proclaiming April 16-22, 2023 as California Mosquito Awareness Week in the City of Azusa 2)
Proclamation proclaiming April 28, 2023 as Arbor Day in the City of Azusa.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. Air Quality Update Presentation by South Coast Air Quality Management District ? Michael A. Cacciotti, Governing Board Vice Chair.
D.
SCHEDULED ITEMS
1. CONSIDERATION OF A SPECIAL EVENT PERMIT APPLICATION BY A5 EVENTS ON BEHALF OF ONELEGACY TO CONDUCT A ONE AND FIVE KILOMETER RUN-WALK FAMILY FESTIVAL IN CONJUNCTION WITH AZUSA PACIFIC UNIVERSITY AND ADOPT A RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF CERTAIN CITY OF AZUSA STREETS IN THE ROSEDALE AREA.
RECOMMENDED ACTION:
1) Authorize the City Manager to execute the Special Event Permit Agreement for OneLegacy's Donate Life 1K/5K Run Walk, operated by A5 Events, in a form acceptable to the City Attorney, on behalf of the City; 2) Authorize the City Manager to execute the Reimbursement Agreement for OneLegacy's Donate Life 1K/5K Run Walk, operated by A5 Events, in a form acceptable to the City Attorney, on behalf of the City; and 3) Adopt Resolution No. 2023-C19 authorizing the closure of certain City of Azusa streets as discussed hereing for a limited time, in order to allow for the event to take place.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-1 Staff Report - OneLegacy Special Event
2. CONSIDERATION OF APPROVAL OF A SPECIAL EVENT PERMIT APPLICATION AND WAIVER OF FEES BY AZUSA HIGH SCHOOL TO ALLOW FOR A PUBLIC FIREWORKS DISPLAY AT AZUSA HIGH IN CONJUNCTION WITH A COMMENCEMENT CEREMONY ON JUNE 6, 2023.
RECOMMENDED ACTION:
1) Consider and approve Azusa High School's request for a Special Event Permit to allow for a one-time firework display in conjunction with commencement activities on June 6, 2023; 2) Authorize the City Manager to execute the Special Event Permit Agreement with Azusa High School in a form acceptable to the City Attorney, on behalf of the City; and 3) Make a finding that the community at large will receive a public benefit from the expenditure of funds for the recommended items and waive associated costs.
Total Cost: $5,750 (Waived Fees) Is the Cost of this item budgeted? No Fund/Account No: N/A
D-2 Staff Report - AHS Fee Waiver Report
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE SPECIAL MEETING FEBRUARY 27, 2023.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 - Minutes Special Meeting, February 27, 2023
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED MARCH 30, 2023 THROUGH APRIL 12, 2023.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C20 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register - 3.30.23 - 4.12.23
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. APPROVE AREA D REGIONAL COMMUNITY EMERGENCY REPSONSE TEAM (CERT) MUTUAL AID AGREEMENT.
RECOMMENDED ACTION:
Adopt the Area D CERT Mutual Aid Agreement; and Authorize the City Manager to execute the agreement, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-4 Staff Report - CERT Mutual Aid
5. AWARD OF POLICE TOWING SERVICES CONTRACT.
RECOMMENDED ACTION:
Award contracts per Request for Proposals (RFP) for Police Tow, Impound and Referral Tow Services to:
a. Royal Coaches Auto Body & Towing, 208 N. Aspan Ave., Azusa, California 91702; and b. Jan's Towing, 1045 W. Kirkwall Ave., Azusa, California 91702
Authorize the City Council to approve the Professional Services Agreement for the contract with Royal Coaches Towing and Jan's Towing for tow truck services; and Authorize the City Manager to authorize the extension of the contracts for three additional one-year terms upon recommendation from the Police Department.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-5 Staff Report - Tow Agenda
6. AUTHORIZATION TO ISSUE CITY SERVICE REQUEST WITH LOS ANGELES COUNTY PUBLIC WORKS FOR THE VINCENT COMMUNITY BIKEWAYS PROJECT.
RECOMMENDED ACTION:
Authorize the Director of Public Works/City Engineer to issue a City Service Request with Los Angeles County Public Works for the Vincent Community Bikeways Project for an amount not to exceed $43,400.
Total Cost: $43,400 Is the Cost of this item budgeted? Yes Fund/Account No: Utility Mitigation funds (1355000661-6399) E-6 Staff Report - Vincent Community Bikeway CSR
7. RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR THE 2022 AND 2023 RESIDENTIAL ROADWAY REHABILITATION PROJECT; REJECTION OF BID PROTEST; AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN FOR INSPECTION SERVICES.
RECOMMENDED ACTION:
Adopt a Resolution No. 2023-C21 authorizing an award of contract in the amount of $2,558,716, which includes a 10% contingency for potential change orders as needed, to the lowest responsible bidder, Toro Enterprises, Inc., submitting a responsive bid; Reject the bid protest from the second lowest bidder, Kalban.; Approve a professional services agreement in the amount of $56,012.00, which includes a 10% contingency for potential change orders as needed, to Willdan; and Authorize the City Manager to execute the project contract, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost (Construction): $2,558,716.00, (Inspection Services): $56,012.00 Are the cost of these item budgeted? Yes
Fund/Account No.: SB1-Road Maintenance & Rehabilitation Account Funds (Acct. 05-80-000-661-7120/66123A-7120); SB1-Road Maintenance & Rehabilitation Account Funds (Acct. 05-80-000-661-7120/66123C-7120); Citywide Sidewalk Improvements (Acct. 10-80-000-662-7120/66222B-7120); Professional Engineering Services (Acct. 1055651000-6399) E-7 Staff Report - Award of Contract Residential Roadway
8. REQUEST TO APPROVE PURCHASE ORDER WITH LOS ANGELES COUNTY REGISTRAR-RECORDER/COUNTY CLERK FOR ELECTION SERVICES ASSOCIATED WITH CONDUCTING THE NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION FOR THE CITY OF AZUSA.
RECOMMENDED ACTION:
Approve the Purchase Order and Invoice No: 23-2071 with Los Angeles County Registrar-Recorder/County Clerk in the amount of $74,119.32 for Conducting the November 8, 2022 General Municipal Election.
Total Cost: $74,119.32 Is the Cost of this item budgeted? Yes Fund/Account No: Election-1015210000-7060.
E-8 Staff Report- Purchase Order LA County Election
9. CITY TREASURER?S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF FEBRUARY 2023.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of February 2023.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-9 Staff Report - City Treasurers Report 02-2023
10. AWARD A CONTRACT FOR THE ARROW HIGHWAY PARKWAY & MEDIAN LANDSCAPE IMPROVEMENTS PROJECT ? PHASE II; AND ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE CITY OF COVINA.
RECOMMENDED ACTION:
Award a contract in the amount of $1,945,183.73, which includes a contingency in the amount of $105,125.48 for potential change orders as needed, to KASA Construction; Authorize the City Manager to execute a Memorandum of Understanding with the City of Covina for a not to exceed amount of $698,569.70 for the construction of the Arrow Highway Parkway and Median Landscape Improvements within Covina’s jurisdiction; and Authorize the City Manager to execute contracts, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $1,945,183.73 Is the Cost of this item budgeted? No, but there is available funding and will be added after Council approval. Fund/Account No: LACMTA Local-Return Funds per Exchange Agreement (STP-L Funds Balance) Measure M Funds.
E-10 Staff Report - Award of Contract Arrow Highway Parkway
11. AZUSA POLICE DEPARTMENT PARKING LOT IMPROVEMENT BLOCK WALL AND ENTRY GATES.
RECOMMENDED ACTION:
Approve a purchase order with Robert’s Iron Works Inc. in an amount not-to-exceed $98,265.00 and a 10% contingency not-to-exceed $9,826.00 for potential change orders as needed.
Total Cost: $98,265.00 Is the Cost of this item budgeted? Yes Fund/Account No: CIP Budget 4680000310 7120 31023B 7120 E-11 Staff Report - PD Parking Lot Agenda
12. APPROVE PROPOSAL AND AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE YEAR CONTRACT WITH LENSLOCK TO PROVIDE SECURITY CAMERAS FOR THE LIBRARY, CITY HALL AND SENIOR CENTER.
RECOMMENDED ACTION:
Approve the proposal for Lenslock security camera system; Authorize the City to enter into a Professional Services Agreement with Lenslock to complete the security camera project; and Authorize a budget amendment for an increase of $199,828.13 over the course of the five year contract to cover the cost of the contract with Lenslock in the amount not to exceed one hundred ninety-nine thousand eight hundred twenty-eight dollars and thirteen cents.
Total Cost: $199,828.13 (39,965.62 Annually) Is the Cost of this item budgeted? No for first year – Yes in subsequent years 2-5. Fund/Account No: 10-20-310-000-6563.
E-12 Staff Report - 2023 Lenslock security cameras_3
F.
ADJOURNMENT
UPCOMING MEETINGS:
May 1, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting May 15, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on April 13, 2023 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office