AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, MAY 1, 2023
06:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE ? Pursuant to California Government Code Section 54957. 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Pastor Bonnie Powell, Redeemed Life Church.
5. Closed Session Report by the City Attorney
CEREMONIAL
1)
Proclamation proclaiming May 2023 as Older Americans Month in the City of Azusa. 2)
Proclamation proclaiming the week of May 1-6, 2023 as National Small Business Week in the City of Azusa. 3)
Proclamation proclaiming the week of May 1-6, 2023 as the 54th Annual Municipal Clerks Week in the City of Azusa. 4)
Proclamation proclaiming the week of May 7-13, 2023 as Public Services Employee Recognition Week in the City of Azusa. 5)
Certificate of Recognition to Azusa Connects, Redeemed Life Church, Athens Services, and Azusa Beautiful for their participation in April Clean & Green Month and Clean California Community Day.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
D.
SCHEDULED ITEMS
1. APPROVAL OF AGREEMENT OF DISSOLUTION FOR THE AZUSA-RMC JPA AND APPROVAL OF CONVEYANCE OF PROPERTY TO THE WATERSHED CONSERVATION AUTHORITY (WCA).
RECOMMENDED ACTION:
1) Accept the grant deed for the subject property; and
2) Approve the Azusa-RMC JPA dissolution agreement; and
3) Approve the conveyance of the subject property to the WCA for conservation purposes and authorize the City Manager to prepare and execute all agreement(s) and deed(s) in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-1 Staff Report - Azusa RMC JPA dissolution
2. DISCUSSION REGARDING 2023 SUMMER MEETING SCHEDULE.
RECOMMENDED ACTION:
1) Discuss and provide direction to Staff. Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-2 Staff Report - 2023 Summer Meeting Scheduled
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING MARCH 6, 2023.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 - Minutes Regular Meeting, March 6, 2023
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED APRIL 13, 2023 THROUGH APRIL 26, 2023.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C22 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register - 4.13.23 - 4.26.23
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. APPROVAL OF FIRST AMENDMENT TO AGREEMENT FOR JANITORIAL SERVICES BETWEEN CITY OF AZUSA AND ULTIMATE MAINTENANCE SERVICES, INC.
RECOMMENDED ACTION:
Approve the First Amendment to the City-Wide Janitorial Services Agreement between the City of Azusa and Ultimate Maintenance Services, Inc; and Authorize the City Manager to execute an amendment to the contract, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $162,300 Is the cost of this item budgeted? Yes Fund/Account No: PW acct: General Fund- Facilities / Acct. No. 1055666000-6430; L&W acct: Water Maintenance Plant / Acct. No. 3140702935-6430; L&W acct: Electrical Distribution / Acct. No. 3340735880-6430; L&W acct: Water Distribution / Acct. No. 3240723751-6430; L&W acct: Water Production / Acct. No. 3240722701-6430 E-4 Staff Report - First Amendement to Janitorial Services
5. REJECTION OF ALL BIDS FOR THE CITY PARKING LOTS PAVEMENT REHABILITATION PROJECT.
RECOMMENDED ACTION:
Staff recommends the City Council reject all bids for the City Parking Lots Pavement Rehabilitation Project Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-5 Staff Report - Reject All Bids for City Parking Lots Pavement
6. REQUEST TO INCREASE FISCAL YEAR 2022/23 BLANKET PURCHASE ORDER FOR ON-CALL CONSULTING SERVICES WITH CLIENTFIRST CONSULTING GROUP.
RECOMMENDED ACTION:
Approve an increase to the Fiscal Year 2022/23 Blanket Purchase Order #037453 for On-Call Consulting Services with ClientFirst Consulting Group in the amount of $25,000.
Total Cost: $25,000 Is the Cost of this item budgeted? Yes Fund/Account No: Information Technology Account #484930000-6499 E-6 Staff Report - Request to increase blanket PO for Client First Consulting
7. CONSIDERATION OF A RESOLUTION SETTING THE NUMBER OF TRANSITIONAL FIREWORKS SALES PERMITS FOR 2023.
RECOMMENDED ACTION:
Approve Resolution No. 2023-C23 setting the number of transitional fireworks sales permits available for 2023 at two (2).
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-7 Staff Report - Transitional Fireworks Sales Permits for 2023
8. REQUEST TO INCREASE FISCAL YEAR 2022/2023 BLANKET PURCHASE ORDER FOR LIEBERT, CASSIDY, WHITMORE FOR LEGAL SERVICES PROVIDED TO THE AZUSA POLICE DEPARTMENT.
RECOMMENDED ACTION:
Waive the competitive bidding process as authorized under Azusa Municipal Code Section. 2-517(a) (14) – Attorney Services; and Approve the increase of Blanket Purchase Order for Liebert, Cassidy, Whitmore in the amount not-to-exceed $60,000 for Legal Services.
Total Cost: $35,000 Is the Cost of this item budgeted? No Fund/Account No: Police Department Account 1020310000-6301 E-8 Staff Report - LCW Blanket PO Increase
9. CITY TREASURER?S ACCOUNTING OF ALL RECEIPTS, DISBURSEMENTS AND FUND BALANCES FOR THE MONTHS OF JULY 2022 THROUGH OCTOBER 2022.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Reports of Receipts, Disbursements and Fund Balances for the months of July 2022 through October 2022.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-9 Staff Report - Treasurers Report of Receipts, Disbursements and Fund Balances July 2022 thru October 2022
10. APPROVAL OF FOUR PROFESSIONAL SERVICES AGREEMENT EXTENSIONS FOR REVENUE COMPLIANCE AUDITS AND DISCOVERY SERVICES.
RECOMMENDED ACTION:
Authorize extensions to the audit agreements to January 18, 2024 at amounts not to exceed $25,000 per year per agreement; and Authorize the City Manager to approve two (2) additional one-year extensions for each agreement, upon satisfactory performance in an amount not to exceed $25,000 per audit service.
Total Cost: Various depending on what revenues are recovered. Is the Cost of this item budgeted? No, it is paid through the discovery revenues the City receives via the revenue sharing agreements.
Fund/Account No: N/A
E-10 Staff Report - MuniServices Agreements Extensions
11. EXTEND TERM OF LETTER OF AGREEMENT WITH AZUSA UNIFIED SCHOOL DISTRICT (AUSD) FOR FINANCIAL SUPPORT OF 2023 SUMMER PROGRAMMING.
RECOMMENDED ACTION:
Approve the extension of term for the Letter of Agreement (Agreement) with the Azusa Unified School District, through the summer of 2023, which supports recreational and youth programming for AUSD students.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-11 Staff Report - AUSD Summer Programs Term Extension
12. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders.
Total Cost: $40,599 Is the Cost of this item budgeted? Yes Fund/Account No: Various Accounts in Fund 10, 20, and 28 E-12 Staff Report - CM Signed Contracts May 2023
F.
ADJOURNMENT
UPCOMING MEETINGS:
May 15 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting June 5, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on April 27, 2023 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office