AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, NOVEMBER 20, 2023
06:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL ? EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: City of Whittier, et al vs. Superior Court of the State of California, County of Los Angeles: CASE NO. 23STCP03579
2. CONFERENCE WITH LEGAL COUNSEL -WORKERS COMPENSATION CLAIM Pursuant to California Government Code, Section 54956.95. Case Name: Joseph Stewart v. City of Azusa; WC Claim No. 4A21120AKPA0001
3. CONFERENCE WITH LEGAL COUNSEL -WORKERS COMPENSATION CLAIM Pursuant to California Government Code, Section 54956.95. Case Name: Charles Wilkins v. City of Azusa; WC Claim No. 4021026A6420001
4. CONFERENCE WITH LEGAL COUNSEL -WORKERS COMPENSATION CLAIM Pursuant to California Government Code, Section 54956.95. Case Name: Charles Wilkins v. City of Azusa; WC Claim No. 4A22020VV6G0001 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Reverend Kristina Collins, Sanctuary For Spiritual Living
5. Closed Session Report by the City Attorney
CEREMONIAL
- None
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. Pet of the Month? Presentation by Los Angeles County Animal Care & Control.
2. City Manager Communications.
D.
SCHEDULED ITEMS
1. ACCEPTANCE OF BUILDING FORWARD FUNDS FROM THE CA STATE LIBRARY AND AUTHORIZATION OF LOCAL MATCH.
RECOMMENDED ACTION:
1) Approve Resolution No. 2023-C67 to receive $6,497,703 from the California State Library for the Building Forward Grant for the Azusa City Library Equitable and Inclusive Improvements Project; and 2) Authorize the City Manager to execute the Grant Agreement between the City of Azusa and California State Library in a form acceptable to the City Attorney; and 3) Authorize the match for a total of 3,248,847 to meet the required condition of the grant agreement; and 4) Authorize the use of $2,000,000 already earmarked for the Library Capital Improvement Project; and 5) Authorize the use of $500,000 of funds from the General Fund Excess Reserves; and 6) Authorize the use of $748,847 from the Light & Water Public Benefit Fund as a local match to meet the required condition of the grant agreement.
Total Cost: $9,746,550 Is the Cost of this item budgeted? Yes Fund/Account No: $6,497,703 from grant account 2830511086-7125/51024A-7125, $2,000,000 from approved FY2023-24 CIP Budget account 1080000510-7125/51023A-7125, Upon Council approval: $500,000 from 1080000510-7125/51023A-7125 and $748,852 under account 24-40-739-082-6625/51024B-6625.
D-1 Staff Report - Building Forward Grant Acceptance and Local Fund Requirements
2. AWARD CONTRACT TO LIFEARK FOR $1,578,343 FOR THE PURCHASE, DELIVERY, AND INSTALLATION OF PRE-FABRICATED HOUSING UNITS, AND $250,000 FOR THE INCLUSTION OF A DECK FOR THE AZUSA RESOURCE CENTER.
RECOMMENDED ACTION:
1) Approval sole source acquisition per the Azusa Municipal Code Section Sec. 2-520 for the procurement of unique commodities or services under the City's current declaration of local emergency; and 2) Authorize City Manager to enter into agreement with LifeArk for the procurement of prefabricated modular units, delivery, on-site installation and assembly; and Total Cost: $1,828,343 Is the Cost of this item budgeted? Yes Fund/Account No: 54-00-000-000 in project #11024A
D-2 Staff Report - LifeArk purchase
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING DATED OCTOBER 2, 2023.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 Minutes Regular Meeting October 2, 2023
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED NOVEMBER 2, 2023 THROUGH NOVEMBER 16, 2023.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C68 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register 11.02.23-11.16.23
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s); and Approve Side Letter of Agreement with the Azusa Mid-Management Association (AMMA) related to take-home vehicle for Public Works Superintendent – Fleet and Streets.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. CITY TREASURER?S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF SEPTEMBER 2023.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of September 2023.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-4 Staff Report - City Treasurers Report 09-2023
5. APPROVAL OF FIRST AMENDMENT TO AGREEMENT WITH SOUTHERN CALIFORNIA FLEET SERVICES, INC. FOR FLEET MAINTENANCE SERVICES.
RECOMMENDED ACTION:
Approve the First Amendment to the Fleet Maintenance Service Agreement between the City of Azusa and Southern California Fleet Services, Inc.; and Authorize the City Manager to execute an amendment to the contract, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $130,000 Is the Cost of this item budgeted? Yes Fund/Account No: Various Accounts
E-5 Staff Report - First Amendment for Fleet Maintenance Services
6. AWARD CONTRACT FOR DOG PARK CONSULTING DESIGN SERVICES, INCLUDING FINAL CONCEPT DEVELOPMENT AND COMPLETION OF PLANS, SPECIFICATIONS AND DRAWINGS.
RECOMMENDED ACTION:
Award a Professional Services Agreement in the amount of $121,604, which includes 10% for contingency for potential change orders as needed, to IDS Group, for the final concept development, and completion of plans, specifications, drawings, construction design support, and assistance with the bidding process and evaluations, and; Authorize the City Manager to execute a contract, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by the City Manager and City Attorney.
Total Cost: $121,604 Is the Cost of this item budgeted? Yes Fund/Account No: 10-80-000-420-7120/42023A
E-6 Staff Report - Dog Park Final Design and Specifications Award F.
SECOND READING ORDINANCES
1. SECOND READING OF ORDINANCE AUTHORIZING THE LEVY OF SPECIAL TAXES IN A COMMUNITY FACILITIES DISTRICT, INCLUDING CERTAIN ANNEXATION TERRITORY IDENTIFIED AS ANNEXATION NO 1, INTO IMPROVEMENT AREA NO. 3 OF THE COMMUNITY FACILITIES DISTRICT NO. 2005-1 (ROSEDALE).
RECOMMENDED ACTION:
1) Read by title only, second reading and Adopt Ordinance No. 2023-06; AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AUTHORIZING THE LEVY OF SPECIAL TAXES IN A COMMUNITY FACILITIES DISTRICT, INCLUDING CERTAIN ANNEXATION TERRITORY IDENTIFIED AS ANNEXATION NO 1, INTO IMPROVEMENT AREA NO. 3 OF THE COMMUNITY FACILITIES DISTRICT NO. 2005-1 (ROSEDALE).
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
F-1 Staff Report - Second Reading Ordinance No. 2023-06 CFD 2005-1 Annexation
2. SECOND READING OF ORDINANCE MODIFYING AND AMENDING ARTICLE VIII - GARAGE, YARD AND PATIO SALES, SECTION 18-532 GARAGE SALE REGULATIONS AND DETERMINING THIS ORDINANCE BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.
RECOMMENDED ACTION:
1) Read by title only, second reading and Adopt Ordinance No. 2023-07; AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA ADOPTING A CODE AMENDMENT MODIFYING AND AMENDING ARTICLE VIII - GARAGE, YARD AND PATIO SALES, SECTION 18-532 GARAGE SALE REGULATIONS AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
F-2 Staff Report - Second Reading Ordinance No. 2023-07 Article VIII Garage_Yard Sales G.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED NOVEMBER 2, 2023 THROUGH NOVEMBER 16, 2023.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2023-R14 allowing certain claims and demands to be paid out of Successor Agency Funds.
G-1 Warrants Successor Agency - 11.02.23-11.16.23
F.
ADJOURNMENT
UPCOMING MEETINGS:
December 4, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting December 18, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on November 16, 2023 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office