AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, DECEMBER 4, 2023
06:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
– City Council and Azusa Utility Board
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL ? EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: Carlos Carachure vs City of Azusa: Los Angeles Superior Court Case No. 22STCP03478.
2. CONFERENCE WITH LEGAL COUNSEL ? EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: Carachure et.al. vs City of Azusa; Los Angeles Superior Court Case No. 22STCV31418.
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS ? Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager Property Address: 624-628 N. San Gabriel Ave, Azusa, CA 91702 Negotiating Parties: Henry Bouchot, Housing Solutions
Under Negotiation: Price and Terms for Purchase
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Reverend Kristina Collins, Sanctuary For Spiritual Living
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Presentation of Certificates of Appreciation to Louie Gomez, Lavonne Moralez, and Carlos Macias for the 2023 cruising back to Route 66 event.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. Citrus College Update by Trustee Anthony Contreras and President Dr. Greg Schulz.
2. Small Business Support Grant Program update.
3. City Manager Communications.
D.
SCHEDULED ITEMS
1. PUBLIC HEARING NO. 2 - CONTINUED DISCUSSION OF TRANSITION TO BY-DISTRICT ELECTIONS IN COMPLIANCE WITH THE CALIFORNIA VOTING RIGHTS ACT.
RECOMMENDED ACTION:
1) Conduct the second required public hearing to receive and consider any public input; and 2) Provide further direction to City staff.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A D-1 Staff Report - Public Hearing No. 2 - CVRA By-District Election
2. IMPLEMENTATION OF CITY-WIDE CLASSIFICATION & COMPENSATION STUDY.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2023-C74, adopting the revised City of Azusa Classification and Compensation Plan. Total Cost: $1,207,968 Is the Cost of this item budgeted? No Fund/Account No: All City Funds
D-2 Staff Report - Implementation of Classification and Compensation Study D-2 Attachment 2 - ACEA Comprehensive Classification and Compensation Plan D-2 Attachment 3 - AMMA Comprehensive Classification and Compensation Plan D-2 Attachment 4 - APEA Comprehensive Classification and Compensation Plan D-2 Attachment 5 - APMA Comprehensive Classification and Compensation Plan D-2 Attachment 6 - APOA Comprehensive Classification and Compensation Plan D-2 Attachment 7 - CAPP Comprehensive Classification and Compensation Plan D-2 Attachment 8 - IBEW Comprehensive Classification and Compensation Plan D-2 Attachment 9 - SEIU Comprehensive Classification and Compensation Plan D-2 Attachment 10 - NREP Comprehensive Classification and Compensation Plan E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING DATED OCTOBER 16, 2023.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 Minutes Regular Meeting October 16, 2023
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED NOVEMBER 17, 2023 THROUGH NOVEMBER 29, 2023.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C69 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register 11.17.23-11.29.23
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.
RECOMMENDED ACTION:
Receive, and adopt the following Resolution No. 2023-C70.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-4 Staff Report - Extending Emergency Proclamation Homelessness
5. APPROVAL OF RESOLUTION TO APPLY FOR AND ACCEPT, IF FUNDED, AN OUTDOOR EQUITY GRANT FROM THE STATE DEPARTMENT OF PARKS AND RECREATION.
RECOMMENDED ACTION:
Approve the application of an Outdoor Equity Grant to the State Department of Parks and Recreation; and Adopt Resolution No. 2023-C71; and authorize the City Manager to execute the Grant Agreement, if awarded, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by the City Manager and City Attorney.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-5 Staff Report - Outdoor Equity Grant
6. APPROVE FINAL TRACT MAP NO. 82881.
RECOMMENDED ACTION:
That this project complies with the General Plan and is consistent with the approved tentative map and any amendments thereto; and that the City Council approves the subject map and accepts the easement dedication shown on said map; and that pursuant to Section 66436(a)(3)(A)(i-vii) of the Subdivision Map Act, the City Council hereby finds that the development of the property will not unreasonably interfere with the easements held by Howard Biglow for ingress and egress, recorded on December 10, 1974. Furthermore, per said Section 66436(a)(3)(A)(i-vii) of the Subdivision Map Act, the City Council accepts the map without the signature of said easement holders; and approve Final Tract Map No. 82881; and authorize the City Clerk to endorse on the face of the map the certificates, which embodies the approval of said map and acceptance of any grants, easements and dedications.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-6 Staff Report - Final Tract Map
7. AUTHORIZATION TO ENTER INTO AGREEMENTS WITH KOA CORPORATION, WILLDAN ENGINEERING, LAE ASSOCIATES, AND ONWARD ENGINEERING, FOR ON-CALL PROFESSIONAL ENGINEERING SERVICES.
RECOMMENDED ACTION:
Adopt agreements for on-call professional engineering services with KOA Corporation, Willdan Engineering, LAE Associates, and Onward Engineering; and authorize the City Manager to execute the agreements, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: Yes Is the Cost of this item budgeted? Yes
Fund/Account No: 10556510006399
E-7 Staff Report - SR Eng Services Award
8. APPROVE PLANS AND SPECIFICATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SIDEWALK AND ADA IMPROVEMENTS PROJECT NO. 602600-23 AND AUTHORIZE STAFF TO SOLICIT A NOTICE OF INVITING BIDS.
RECOMMENDED ACTION:
Approve the Plans and Specifications for CDBG Project No. 602600-23; and authorize staff to solicit a Notice of Inviting Bids for the for the CDBG Project 602600-23, Sidewalks and ADA Improvements.
Total Cost: $140,381 Is the Cost of this item budgeted? Yes Fund/Account No: 18359100007175/602600-7176
E-8 Staff Report - NIB_12-04-2023
9. RESOLUTION TO APPROVE THE UPDATED CITY OF AZUSA TITLE VI PROGRAM.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C72 approving the updated City of Azusa Title VI Program, a requirement to comply with the Civil Rights Act of 1964 for all agencies receiving Federal Transit Administration grant funds.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-9 Staff Report - Title VI Update 2023
10. AUTHORIZATION TO ENTER INTO BLANKET PURCHASE ORDER AND WAVE PURCHASING PROCEDURES, SECTION 2-520(b) SOLE SOURCE OF THE AZUSA MUNICIPAL CODE TO ENTER INTO AN AGREEMENT WITH AVALON AMENITIES TO PURCHASE DOWNTOWN FURNITURE.
RECOMMENDED ACTION:
Approve a Blanket Purchase Order with Avalon Amenities, Inc. to allow the acquisition and installation of up to 17 new benches, 25 new trash receptacles; waive the competitive bidding process as authorized under Azusa Municipal Code Section 2-502(b) which provides exceptions for sole source providers; and authorize the City Manager to execute the Blanket Purchase Order, subject to any non-substantive revisions approved by the City Attorney, and perform any other obligations of the City under the PO.
Total Cost: $87,861.55 Is the Cost of this item budgeted? Yes Fund/Account No: 10800006627120/66222C-7120
E-10 Staff Report - NEW Blanket Purchase Order- Street Furniture
11. REQUEST TO AWARD CONTRACT TO STREETLIGHT RESTORATION SPECIALISTS, INC. TO PAINT STREET LIGHTS AND BOLLARDS IN DOWNTOWN AZUSA.
RECOMMENDED ACTION:
Award a contract in the amount of $95,843 to Streetlight Restoration Specialists, Inc. to prepare, prime and repaint street lights, pole, and bollard in Downtown Azusa; and, authorize the City Manager to execute the Public Works Contract, approve any non-substantive revisions, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $95,843 Is the Cost of this item budgeted? Yes Fund/Account No: 10800006627120/66222C-7120
E-11 Staff Report - Public Works Contract- Street Light Painting
12. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-12 Staff Report - Signed Contracts December 2023
13. ADOPTION OF EMPLOYEE HANDBOOK - POLICIES.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C73, adopting an updated Employee Handbook (Policies).
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-13 Staff Report - Adoption of Employee Handbook Policies F.
ADJOURNMENT
The meeting will be adjourned in memory of Leonard Garza, Long-Time Azusa Resident.
UPCOMING MEETINGS:
December 18, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting January 2, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting – Cancelled In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on November 30, 2023 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office