AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
TUESDAY, JANUARY 16, 2024
06:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: City of Whittier, et al vs. Superior Court of the State of California, County of Los Angeles: CASE NO. 23STCP03579
2. CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIM - Pursuant to California Government Code, Section 54956.95. Case Number/Claimant: General Liability Carl Warren File No: 3027477, Roderick Garcia.
Agency: City of Azusa
3. CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIM - Pursuant to California Government Code, Section 54956.95.
Case Number/Claimant: General Liability Carl Warren File No: 3031628, Jesus Flores Agency: City of Azusa
4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager Property Address: 624-628 N. San Gabriel Ave, Azusa, CA 91702 (APN 8611-004-912 and 8611-004-912 Negotiating Parties: Jim Martindale, Martindale Commercial Real Estate Inc.
Under Negotiation: Price and Terms for Purchase
5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager Property Address: 600-628 N. San Gabriel Ave, Azusa, CA 91702 (APN 8611-004-902 to 8611-004-907 Negotiating Parties: Henry Bouchot, Housing Solutions
Under Negotiation: Price and Terms for Purchase
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Bishop Keith Hanks, The Church of Jesus Christ of Latter-Day Saints
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Presentation of Certificate of Recognition to ’2getherWeFly’ for Downtown Azusa Toy Drive.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. ?Pet of the Month? Presentation by Los Angeles County Animal Care & Control.
BATMAN flyer
2. City Manager Communications.
D.
SCHEDULED ITEMS
1. PUBLIC HEARING - CONSIDERATION AND DISCUSSION OF COMPOSITION OF VOTING DISTRICTS FOR BY-DISTRICT ELECTIONS IN COMPLIANCE WITH THE CALIFORNIA VOTING RIGHTS ACT AND REVIEW DRAFT MAPS.
RECOMMENDED ACTION:
1) Conduct a public hearing to receive and consider any public input; 2) Conduct initial review of draft voting district maps; and 3) Provide further direction to City staff regarding:
a. The number of electoral voting districts;
b. The election schedule (sequencing) of voting districts Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A D-1 Staff Report - Azusa CVRA PH 3
2. PUBLIC HEARING TO CONSIDER APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS AND BUDGET FOR THE NEW CDBG PROGRAM YEAR BEGINNING JULY 1, 2024 THROUGH JUNE 30, 2025.
RECOMMENDED ACTION:
1) Open the public hearing, receive testimony and presentation of the proposed projects, and adopt the resolution approving the 2024-2025 Community Development Block Grant (CDBG) Program;
2) Authorize staff to release a Request for Proposal to seek qualified consulting firms for the provision of CDBG Housing Rehabilitation Services for Fiscal Year 2024-2025; and,
3) Authorize the City Manager to execute all contracts and Agreements, in a form approved by the City Attorney, with the Los Angeles County Development Authority (LACDA), CDBG Program subrecipients, and CDBG Program consultants; and
4) Adopt Resolution No. 2024-C01, Adopting the Community Development Block Grant Program for Year 2024-2025.
Total Cost: $441,136.00 Is the Cost of this item budgeted? Yes Fund/Account No: Various Accounts
D-2 Staff Report - 2024-2025 CDBG Funding Public Hearing
3. SELECTION OF MAYOR PRO-TEM.
RECOMMENDED ACTION:
1) Approve the selection of Council Member Edward J. Alvarez, as Mayor Pro-Tem for a one-year term, expiring January 2025.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-3 Staff Report - Mayor Pro Tem Selection
4. PUBLIC HEARING - APPEAL OF THE PLANNING COMMISSION’S DESIGN REVIEW DECISION TO ALLOW FOR THE EXPANSION OF AN EXISTING 110-ROOM HOTEL AND PERMIT THE ADDITION OF 23 NEW GUEST ROOMS, AND VARIANCE MODIFICATION REQUEST TO ALLOW FOR A REDUCTION IN PARKING SPACES AT 229 SOUTH AZUSA AVENUE, AZUSA CALIFORNIA.
RECOMMENDED ACTION:
1) Continue the Public Hearing to the February 5, 2024 City Council Meeting.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETINGS DATED NOVEMBER 6, 2023 AND NOVEMBER 20, 2024.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 Minutes Regular Meeting November 6, 2023
E-1 Minutes Regular Meeting November 20, 2023
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED DECEMBER 14, 2023 THROUGH JANUARY 10, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C02 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register 12.14.23-1.10.24
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. ACCEPTANCE OF PROJECT COMPLETION AND AUTHORIZATION TO FILE A NOTICE OF COMPLETION FOR THE PIONEER PARK PLAYGROUND EQUIPMENT REPLACEMENT PROJECT.
RECOMMENDED ACTION:
Accept the project improvements; and Authorize Staff to file a Notice of Completion for the State funded Pioneer Park Playground Equipment Replacement Project.
Total Cost: $266,160.16 Is the cost of this item budgeted? Yes Fund/Account No: $208,485 from 28-55-420-032-7120/42023D and 28-55-420-031-71210/42023C) as well as a required match funded through Quimby funds ($57,675.16 from 19-80-000-420-7120/42023B).
E-4 Staff Report - NOC Pioneer Park Playground Equipment Replacement
5. AWARD OF CONTRACT TO PURCHASE FOUR NEW TRANSIT VANS.
RECOMMENDED ACTION:
Waive competitive bidding as authorized under Azusa Municipal Code Section 2.521(a) and approve the contract to purchase four (4) new transit buses through the California Association for Coordinated Transportation (CalACT) Cooperative; and Authorize the City Manager to execute the contract for the purchase of the four (4) new transit vans from A2Z Bus Sales.
Total Cost: $453,276.19 Is the cost of this item budgeted? No Fund/Account No: Fund 15, Local Funds with approval from Metro requested upon Council approval.
E-5 Staff Report - Purchase of Transit Buses
6. REQUEST TO AMEND EXISTING LEASE AGREEMENT WITH FLOCK GROUP INC.
RECOMMENDED ACTION:
Approve the amendment adjusting the existing lease of twenty-six (26) Automated License Plate Reader Cameras from Flock Group Inc, to add five (5) additional Automated License Plate Reader Cameras for a total of thirty-one (31) Automated License Plate Reader Cameras; and Approve the addition of ten (10) pan-tilt-zoom cameras from Flock Group Inc; and Approve the extension of the existing contract with Flock Group Inc. for an additional five (5) years from the date of signing; and Approve funding pursuant to Municipal Code 2-520(b), sole source. Flock Group provides a unique and sole source service which is outlined in attachment #2.
Total Cost: $118,100.00 Is the Cost of this item budgeted? Yes Fund/Account No: #10 20 941 000 6415 & #28 20 310 013 7140 E-6 Staff Report - 2nd Agenda Amendment staff report Flock Safety
7. ADOPTION OF 2024 LEGISLATIVE PLATFORM AND STATE AND FEDERAL LEGISLATIVE PRIORITIES.
RECOMMENDED ACTION:
Adopt the proposed 2024 City’s Legislative Platform; and Approve the proposed 2024 State and Federal Legislative Priorities.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-7 Staff Report - 2024 Legislative Platform
8. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.
RECOMMENDED ACTION:
Review and adopt the following Resolution No. 2024-C03: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-8 Staff Report - Extending Emergency Proclamation Homelessness
9. EXISTING EMPLOYEE INCENTIVE FOR RECRUITING LATERAL POLICE OFFICER OR LATERAL POLICE DISPATCHER.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C04, approve an incentive payment program rewarding existing employees for their efforts in recruiting lateral police officers and lateral police dispatchers.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-9 Staff Report - Recruitment Incentive for PD
10. CITY TREASURER?S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF OCTOBER 2023.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of October 2023.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-10 Staff Report - City Treasurers Report 10-2023
11. APPOINT DR. DEBRA G. MANUEL TO FILL VACANCY ON THE PLANNING COMMISSION WITH TERM EXPIRING SEPTEMBER 30, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C05 appointing Dr. Debra G. Manuel to the Planning Commission.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-11 Staff Report - Appoint Dr. Debra G. Manuel to Planning Commission
12. APPROVAL OF SECOND AMENDMENT FOR FLEET MAINTENANCE SERVICES AGREEMENT BETWEEN THE CITY OF AZUSA AND SVT FLEET LLC.
RECOMMENDED ACTION:
Approve the Second Amendment to the Maintenance Services Agreement between the City of Azusa and SVT Fleet LLC., formerly Southern California Fleet Services, Inc., for fleet maintenance services; and Authorize the City Manager to execute the contract amendment, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-12 Staff Report - Second Amendement with SVT Fleet LLC F.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED DECEMBER 14, 2023 THROUGH JANUARY 10, 2024.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2024-R01 allowing certain claims and demands to be paid out of Successor Agency Funds.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
F-1 Warrant Successor 12.14.23-1.10.24
2. APPROVAL OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET FOR JULY 1, 2024 THROUGH JUNE 30, 2025 AND ADOPTION OF RESOLUTION.
RECOMMENDED ACTION:
1) Adopt the attached Resolution No. 2024-R02, approving and adopting the "Recognized Obligation Payment Schedule" for the period of July 1, 2024 through June 30, 2025 (ROPS 24-25) pursuant to AB x1 26 as amended by AB 1484; and
2) Adopt the attached Resolution No. 2024-R03, approving and adopting the proposed Administrative Budget for July 1, 2024 through June 30, 2025.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
F-2 Staff Report - OB 24-25 ROPS Azusa
G.
ADJOURNMENT
UPCOMING MEETINGS:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office