AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, FEBRUARY 5, 2024
07:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS ? Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager Property Address: 152 E. Foothill Blvd; APN: 8611-003-052 Negotiating Parties: Fred Kaplan, Broker, Bank of America Under Negotiation: Price and Terms for Purchase
2. CONFERENCE WITH LEGAL COUNSEL ? INITIATION OF LITIGATION - Pursuant to California Government Code, Section 54956.9(d)(4). 1 Potential Case ? 1046 N. San Gabriel Ave, APN 8608-014-011.
3. CONFERENCE WITH LEGAL COUNSEL ? EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: Banuelos v. Superior Court Los Angeles County et al.
CA Supreme Court - S283279
2nd Appellate District ? B333189
Trial Court - KA124752
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Pastor Daniel Simonson, Christbridge Immanuel Church
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Presentation of Proclamation declaring February 2024 as Black History Month.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. City Clerk: Request to designate voting delegate and alternate to the Southern California Association of Governments (SCAG) General Assembly scheduled for Thursday, May 2, 2024. (Oral Report) D.
SCHEDULED ITEMS
1. CONTINUED PUBLIC HEARING FROM JANUARY 16, 2024 - APPEAL OF THE PLANNING COMMISSION’S DESIGN REVIEW DECISION TO ALLOW FOR THE EXPANSION OF AN EXISTING 110-ROOM HOTEL AND PERMIT THE ADDITION OF 23 NEW GUEST ROOMS, AND VARIANCE MODIFICATION REQUEST TO ALLOW FOR A REDUCTION IN PARKING SPACES AT 229 SOUTH AZUSA AVENUE, AZUSA CALIFORNIA.
RECOMMENDED ACTION:
1) Continue the Public Hearing to the February 20, 2024 City Council Meeting.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-1 Continue the Public Hearing
2. DISCUSSION ON COMPENSATION AND BENEFITS FOR ELECTED AND APPOINTED OFFICIALS.
RECOMMENDED ACTION:
1) Provide staff direction on elected and appointed officials pay and benefits.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-2 Staff Report - Discussion of Elected, Board, and Commissioner Compensation
3. PRESENTATION OF FINAL DESIGN FOR OLD SCHOOLHOUSE RESTORATION AND HISTORIC ROW IMPROVEMENTS PROJECT AUTHORIZATION TO SOLICIT BIDS FOR CONSTRUCTION.
RECOMMENDED ACTION:
1) Authorize staff to solicit a Notice of Inviting Bids for construction services, to be prepared once construction drawings are completed in City's standard form, related to the Old Schoolhouse Restoration and Historic Row Improvements Project (CIP Project Account 28-10-615-000/61524A) subject to minor modifications; and 2) Authorize Staff to solicit a Request for Proposals for the purchase and installation of furniture, fixtures and equipment (FF&E) related to the Old Schoolhouse and Historic Row Project.
Total Cost: Unknow (once we go out to bid we will have this information) Is the Cost of this item budgeted? Yes; Fund/Account No: 28-10-615-000/61524A D-3 Staff Report - RFP for construction Old Schoolhouse and Historic Row
4. AWARD OF CONTRACT TO LEONIDA BUILDERS, INC. FOR CONSTRUCTION SERVICES; AND APPROVAL OF BUDGET AMENDMENT FOR THE AZUSA CITY LIBRARY OUTDOOR LEARNING SPACE PROJECT NO. #28-80-500-000/71122A (729 N DALTON AVE. AZUSA, CA 91702). CEQA - This action is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15301 Class 4 (b) - Minor Alternations to Land - New gardening or landscaping, including the replacement of existing conventional landscaping with water-efficient or fire-resistant landscaping. Staff has filed a Notice of Exemption with the Los Angeles County Clerk’s Office.
RECOMMENDED ACTION:
1) Approve award of contract (CIP Project #28-80-500-000/71122A) to Leonida Builders, Inc. for construction services in the amount not to exceed $1,116,280 which includes a 10% contingency for potential change orders as needed; 2) Authorize the City Manager to execute the contract, in a form acceptable to the City Attorney, on behalf of the City; 3) Authorize the use of up to $567,270 from undesignated General Fund Excess Reserves (Account #4680510000/51024C) for construction and soft costs related to the Azusa City Library Outdoor Learning Space Project; 4) Authorize the use of $99,000 in Public Benefit funds (Fund-24) for energy efficiency-related project costs; 5) Authorize the use of $78,000 in unassigned Measure W funds (Safe, Clean, Water Program Fund-20) for qualifying project costs; 6) Authorize the use of $50,000 in Quimby funds (Park Fund-19) for park improvement-related project costs; 7) Authorize the use of $6,000 in AB939 funds (Fund-39) for mulch-related project costs; and 8) Authorize the use of $500,000 in California State Library Target Grant funds for this project.
Total Cost: ($1,300,270 includes grant funded portion & contingency amount) Is the cost of this item budgeted (Partial: $567,270 requested from Undesignated GF Excess Reserves) Fund/Account No: ($500,000 from grant account CIP #28-80-500-000/71122A; $567,270 from account #4680510000/51024C; $99,000 in account #24-40-739-082-6625/MMUNIB-6625; $78,000 in Measure W (Fund 20); $50,000 in Quimby (Fund 19); $6,000 in account #39-40-750-065-6625) D-4 Staff Report - Outdoor Learning Space Project Award of Contract
5. APPROVAL OF CITY RESOLUTION AND POSITION LETTER IN OPPOSITION TO ASSEMBLY BILL 734 (MCCARTY).
RECOMMENDED ACTION:
1) Consider a position of opposition for AB 734; and
2) Approve Resolution No. 2024-C06 and accompanying city letter opposing AB 734 to be submitted to the City's respective legislators and the State Governor's Office.
Total Cost: $0 Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-5 Staff Report - AB 734 Opposition
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETINGS DATED DECEMBER 4, 2023 AND DECEMBER 18, 2023.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 Minutes Regular Meeting December 4, 2023
E-1 Minutes Regular Meeting December 18, 2023
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED JANUARY 11, 2024 THROUGH JANUARY 31, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C07 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register 1.11.24-1.31.24
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS FOR PLAN REVIEW, ON-CALL, AND INSPECTION SERVICES FOR THE ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT - BUILDING DIVISION.
RECOMMENDED ACTION:
Authorize Staff to solicit a Request for Proposals to provide Building Plan Check, On-Call and inspection services; and Authorize Staff to solicit a Request for Proposals to provide Building Plan Check, On-Call and inspection services.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-4 Staff Report - RFP Building Services
5. CITY TREASURER?S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF NOVEMBER 2023.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of November 2023.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-5 Staff Report - City Treasurers Report 11-2023
6. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders.
Total Cost: $379,045.82 Is the Cost of this item budgeted? Yes Fund/Account No: Various Accounts
E-6 Staff Report - CM Signed Contracts January 2024
7. AWARD CONTRACT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SIDEWALKS AND ADA IMPROVEMENTS PROJECT NO. 602600-23 FOR IMPROVEMENTS IN THE GENERAL AREA OF AZUSA AVENUE AND PARAMOUNT STREET. CEQA - This action is categorically exempt from the requirements of the California Environmentally Quality Act (CEQA) pursuant to Section 15301 Class 1 (c) ? Rehabilitation of Existing Streets and Highways.
RECOMMENDED ACTION:
Award a construction contract in the amount of $113,520, which includes 10% for contingency for potential change orders as needed, to CT&T Concrete Paving, Inc. for the CDBG Sidewalk and ADA Improvements Project No. 602600-23; and Authorize the City Manager to execute the project contract, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $103,200 Is the cost of this item budgeted? Yes Fund/Account No: CDBG Budget (Acct. 18-35-000-910-000-7176/602600-7176) E-7 Staff Report - Award of Contract CDBG Sidewalks and ADA Improvements Project
8. APPROVE THE IMPROVEMENT PLANS AND SPECIFICATIONS FOR THE FOOTHILL BOULEVARD PAVEMENT REHABILITATION PROJECT AND AUTHORIZE STAFF TO SOLICIT BIDS FOR PHASES I THROUGH III.
RECOMMENDED ACTION:
Approve the contract documents and construction plans; and Authorize staff to solicit bids for Phases I through III for the Foothill Boulevard Pavement Rehabilitation Project.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-8 Staff Report - Foothill Pavement Rehabilitation Project NIB
9. AUTHORIZATION TO ENTER INTO BLANKET PURCHASE ORDER AND WAVE PURCHASING PROCEDURES, SECTION 2-520(b) SOLE SOURCE OF THE AZUSA MUNICIPAL CODE TO ENTER INTO AN AGREEMENT WITH ACV LIGHTING CONSULTANTS, LLC TO PURCHASE 220 NEW LIGHTPOST LUMINAIRES THAT ARE SUBJECT TO THE DOWNTOWN STREETSCAPE IMPROVEMENT PLANS.
RECOMMENDED ACTION:
Approve a Blanket Purchase Order with ACV Lighting Consultants, LLC. to allow for the acquisition of 220 luminaires; Waive the competitive bidding process as authorized under Azusa Municipal Code Section2-502(b) which provides exceptions for sole source providers; and Authorize the City Manager to execute the Blanket Purchase Order, subject to any non-substantive revisions approved by the City Attorney, and perform any other obligations of the City under the PO.
Total Cost: $410,152.05 Is the Cost of this item budgeted? Yes Fund/Account No: 10-80-000-662-7120/66222C-7120 (Downtown Improvements.) E-9 Staff Report - Blanket PO_Luminaires
10. CITY OF AZUSA INVESTMENT POLICY MONDIFICATION.
RECOMMENDED ACTION:
Adopt the attached Resolution No. 2024-C08, amending the City of Azusa Investment Policy.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-10 Staff Report - Investment Policy Update
11. APPROVE MEMORANDUM OF AGREEMENT (MOA) BETWEEN THE CITY OF AZUSA AND THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG) FOR THE USE OF THE CITY’S LACMTA MSP ALLOCATION FOR THE PREPARATION OF 30% DESIGN PLANS FOR THE CONVERSION OF SAN GABRIEL AVE AND AZUSA AVE INTO TWO-WAY STREETS.
RECOMMENDED ACTION:
Authorize the City Manager to execute the MOA in a form acceptable to the City Attorney, on behalf of the City; and Authorize City Attorney/City Manager to make non-substantive changes to correct typographical errors or other document format edits.
Total Cost: $40,000 Is the Cost of this item budgeted? Yes Fund/Account No: 04556510004101
E-11 Staff Report - NIB PW-SR SVCOG MOA
F.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED JANUARY 11, 2024 THROUGH JANUARY 31, 2024.
F-1 Warrant Successor 1.11.24-1.31.24
G.
ADJOURNMENT
UPCOMING MEETINGS:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office