AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
TUESDAY, FEBRUARY 20, 2024
06:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION - City Council and Azusa Utility Board
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL ? LIABILITY CLAIM - Pursuant to California Government Code, Section 54956.95. Case Number/Claimant: General Liability Carl Warren File No: 3028460, Adrian Rios.
Agency: City of Azusa
2. CONFERENCE WITH LEGAL COUNSEL ? EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: Carlos Carachure vs City of Azusa: Los Angeles Superior Court Case No. 22STCP03478.
3. CONFERENCE WITH LEGAL COUNSEL ? EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: Carachure et.al. vs City of Azusa; Los Angeles Superior Court Case No. 22STCV31418.
4. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE ? Pursuant to California Government Code Section 54957
5. CONFERENCE WITH LEGAL COUNSEL ? EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: Chris Grant, Jorge Sandoval, Bertha Parra v. City of Azusa; Case No. 22STCV39267 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Pastor Cesar Hernandez, Ebenezer Christian Church
5. Closed Session Report by the City Attorney
CEREMONIAL
- None
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. ?Pet of the Month? Presentation by Los Angeles County Animal Care & Control.
MARBLES FLYER
2. City Manager Communications.
D.
SCHEDULED ITEMS
1. PUBLIC HEARING - CONSIDERATION AND DISCUSSION OF COMPOSITION OF VOTING DISTRICTS FOR BY-DISTRICT ELECTIONS IN COMPLIANCE WITH THE CALIFORNIA VOTING RIGHTS ACT; AND REVIEW OF DRAFT MAPS.
RECOMMENDED ACTION:
1) Conduct a public hearing to receive and consider any public input; 2) Conduct further review of draft voting district maps; and 3) Provide further direction to City staff regarding the selection of a map; and the election schedule (sequencing) of voting districts:
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-1 Staff Report - Azusa CVRA PH 4 By-District Elections
2. ASSIGNMENT OF CITY COUNCIL MEMBERS TO OUTSIDE AGENCY BOARDS AND COMMITTEES, AND APPROVAL OF APPOINTMENTS TO EXISTING COUNCIL AD-HOC & SUB-COMMITTEES.
RECOMMENDED ACTION:
1) Assignments of outside Board and Committees for two-year period from February 2024 to February 2026; 2) Approve Resolution No. 2024-C09, Designating a Director and an Alternate of the Board of Directors of the League of California Cities; 3) Approve Resolution No. 2024-C10, Appointing a City of Azusa Member to the City Selection Committee; 4) Approve Resolution No. 2024-C11, Designating an Alternate Member to the Governing Board of the County Sanitation District No. 22 of Los Angeles County; 5) Approve Resolution No. 2024-C12, Appointing Representative and Alternate Representative to the San Gabriel Valley Council of Governments; and 6) Affirm or modify the existing Sub-Committee, Ad-Hoc Committee and Azusa Golden Day City Council Representative appointments.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-2 Staff Report - Assignment of Outside Agencies Board and Committees and Approve Existing Sub-Committee and Ad-Hoc Committee
3. CONTINUED PUBLIC HEARING FROM FEBRUARY 5, 2024 - APPEAL OF THE PLANNING COMMISSION’S DESIGN REVIEW DECISION TO ALLOW FOR THE EXPANSION OF AN EXISTING 110-ROOM HOTEL AND PERMIT THE ADDITION OF 23 NEW GUEST ROOMS, AND VARIANCE MODIFICATION REQUEST TO ALLOW FOR A REDUCTION IN PARKING SPACES AT 229 SOUTH AZUSA AVENUE, AZUSA CALIFORNIA.
RECOMMENDED ACTION:
1) Motion to take off Calendar.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-3 Continue the Public Hearing
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING DATED JANUARY 16, 2024.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 Minutes Regular Meeting January 16, 2024
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED FEBRUARY 1, 2024 THROUGH FEBRUARY 14, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C13 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register 2.1.24-2.14.24
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. CITY TREASURER?S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF DECEMBER 2023.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of December 2023.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-4 Staff Report - City Treasurers Report 12-2023
5. EXPENDITURE PLAN- 2021 STATE HOMELAND SECURITY GRANT PROGRAM (SHSGP).
RECOMMENDED ACTION:
Approve the purchase of 10KVA UPS System for the Azusa Police Department’s Call Center from Total Concept Sales. Not to exceed $63,500.00.
Total Cost: $63,500.00 (Grant) Is the Cost of this item budgeted? Yes Fund/Account No: 28-20-320-034-7140.
E-5 Staff Report - Purchase Equipment - State Homeland Security Grant Program
6. APPROVAL OF LEASE AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT FOR A NEW CREW SUPERVISOR VEHICLE.
RECOMMENDED ACTION:
Waive competitive bidding as authorized under Azusa Municipal Code Section 2.521(a) and approve the lease agreement with Enterprise Fleet Management for the lease of a 2024 Chevrolet Silverado 3500 vehicle through the use of a bid with TIPS-USA; and Authorize the City Manager to execute the lease agreement with Enterprise Fleet Management.
Total Cost: $97,127.27 over five years Is the Cost of this item budgeted? Yes Fund/Account No: 12-55-664-000-6823 and 34-55-664-000-6823 E-6 Staff Report - Enterprise Crew Supervisor Lease
7. AWARD CONTRACT FOR THE MEMORIAL PARK NORTH RECREATION CENTER EQUIPMENT YARD RESURFACING PROJECT NO. 41023B-7125. CEQA - This action is categorically exempt from the requirements of the California Environmentally Quality Act (CEQA) pursuant to Section 15301 Class 1 (d) ? Restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment.
RECOMMENDED ACTION:
Award a construction contract in the amount of $157,770.80, which includes 10% for contingency for potential change orders as needed, to Mission Paving and Sealing, Inc. for the Memorial Park North Recreation Center Yard Resurfacing Project No. 41023B-7125 and Authorize the City Manager to execute the project contract, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $157,770.80 Is the cost of this item budgeted? Yes Fund/Account No: 10-80-000-410-7125/41023B-7125
E-7 Staff Report - Memorial Park NRC Lot Pavement
8. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.
RECOMMENDED ACTION:
Review and adopt the following Resolution No. 2024-C14: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS; and Waive Section 2-538(d)(6) of the Azusa Municipal Code and authorize the City Manager to execute contracts and purchase orders exceeding $50,000 on behalf of the City for the completion of the Azusa Resource Center project.
Total Cost: TBT Is the cost of this item budgeted? Yes Fund/Account No: 54-00-000-000 in project#11024A
E-8 Staff Report - Extending Emergency Proclamation Homelessness
9. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH COACHMAN MOORE & ASSOCIATES FOR ALL IN FOR AZUSA PROJECT MANAGEMENT SERVICES.
RECOMMENDED ACTION:
Approve a Professional Services Agreement with Coachman Moore & Associates for All in for Azusa Project Management Services, in an amount not to exceed $137,920; and Authorize the City Manager to execute an Agreement with Coachman Moore & Associates, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by the City Manager and the City Attorney.
Total Cost: $137,920 Is the Cost of this item budgeted? Yes Fund/Account No: Canyon City Foundation funds ($27,920 28-25-410-151), the SAMHSA grant ($35,000 28-25-410-160), the California Department of Aging grant ($50,000 28-25-540-000), and the Family Services budget ($25,000 10-25-543-100) E-9 Staff Report - Coachman Moore Agreement February 2024
10. AWARD CONTRACT FOR SENIOR CENTER MODERNIZATION ? DESIGN, CONSTRUCTION DOCUMENTATION, PERMIT SUBMITTAL, CONSTRUCTION ADMINISTRATION & CONSTRUCTION MANAGEMENT.
RECOMMENDED ACTION:
Approve a Professional Services Agreement with Totum Corp. for Senior Center Modernization Design, Construction Documentation, Permit Submittal, Construction Administration & Construction Management, in an amount not to exceed $455,680; and Authorize the City Manager to execute an Agreement with Totum Corp., in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by the City Manager and the City Attorney.
Total Cost: $501,248 Is the Cost of this item budgeted? Yes Fund/Account No: 10-80-000-543-7125/54323A
E-10 Staff Report - Senior Center Remodel Award to Totum
11. ACCEPTANCE OF ENGLISH AS A SECOND LANGUAGE GRANT FROM CALIFORNIA LIBRARY LITERACY SERVICES (CLLS).
RECOMMENDED ACTION:
Accept the $25,478 grant award from California Library Literacy Services (CLLS).
Total Cost: $25,478 (Grant) Is the Cost of this item budgeted? Grant Fund/Account No: 2830515160
E-11 Staff Report - ESL Grant Acceptance FY 24-25
12. ACCEPTANCE OF A LUNCH AT THE LIBRARY GRANT FROM THE CALIFORNIA STATE LIBRARY.
RECOMMENDED ACTION:
Accept the $28,458 grant award from the California State Library.
Total Cost: $28,458 (Grant) Is the Cost of this item budgeted? Grant Fund/Account No: 2830513158
E-12 Staff Report - Lunch at the Library Grant Acceptance FY 24-25 F.
ADJOURNMENT
UPCOMING MEETINGS:
March 4, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting March 18, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on February 15, 2024 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office