AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, MARCH 4, 2024
06:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS ? Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager Property Address: 201 N. Vernon Ave, Azusa (Mountain View Elementary School) APN 8615-018-901 Negotiating Parties: Arturo Ortega, Superintendent
Under Negotiation: Price and Terms for Purchase
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS ? Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager Property Address: 1035 E. Mauna Loa Ave, Azusa (Powell Elementary School) APN 8628-004-900
Negotiating Parties: Arturo Ortega, Superintendent
Under Negotiation: Price and Terms for Purchase
3. CONFERENCE WITH LEGAL COUNSEL ? EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: Chris Grant, Jorge Sandoval, Bertha Parra v. City of Azusa; Case No. 22STCV39267 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Deacon Mike Flores, Saint Frances of Romo Church
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Proclamation declaring March 2024 as Women?s History Month.
2. Presentation of checks from the proceeds of the Casino Night Fundraiser to Azusa Little League Baseball, Azusa Junior All-American Football, and Azusa Little League Softball.
3. Certificate of Recognition to Azusa Connects for hosting the 19th Annual Casino Night Event.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
D.
SCHEDULED ITEMS
1. PUBLIC HEARING - FIRST READING OF ORDINANCE ESTABLISHING BY-DISTRICT ELECTIONS, DEFINING DISTRICT BOUNDARIES, SCHEDULING ELECTIONS; AND CHANGING THE OFFICE OF MAYOR FROM AN ELECTED OFFICE TO AN APPOINTED OFFICE, PURSUANT TO THE CALIFORNIA VOTING RIGHTS ACT.
RECOMMENDED ACTION:
1) Conduct a public hearing to receive and consider any public input and provide any further direction; and
2) Waive first reading, read by title only and introduce the following Ordinance No. 2024-01:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA AMENDING SECTIONS 2-26, 2-27 AND 2-31 OF DIVISION I OF ARTICLE II OF CHAPTER 2 OF THE AZUSA MUNICIPAL CODE ESTABLISHING BY-DISTRICT ELECTIONS, DEFINING DISTRICT BOUNDARIES, AND SCHEDULING ELECTIONS WITHIN THE DISTRICTS; AND CHANGING THE OFFICE OF MAYOR FROM AN ELECTED OFFICE TO AN APPOINTED OFFICE, PURSUANT TO THE CALIFORNIA VOTING RIGHTS ACT
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-1 Staff Report - Azusa CVRA PH 5 -First Reading Ordinance
2. PUBLIC HEARING - CONSIDERATION OF BILLBOARD RELOCATION AGREEMENT TO REMOVE AN EXISTING INOPERATIVE DIGITAL READER BILLBOARD FROM 106 S. AZUSA AVE AND CONSTRUCT A NEW DIGITAL BILLBOARD AT 250 E. 1ST STREET, AND ADOPT ASSOCIATED MITIGATED NEGATIVE DECLARATION.
RECOMMENDED ACTION:
1) Continue Public Hearing to the March 18, 2024 City Council Meeting.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-2 Continue the Public Hearing
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING DATED FEBRUARY 5, 2024.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 Minutes Regular Meeting February 5, 2024
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED FEBRUARY 15, 2024 THROUGH FEBRUARY 28, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C15 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register 2.15.24-2.28.24
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. AWARD OF CONTRACT TO SHAW INTEGRATED SOLUTIONS FOR NORTHSIDE PARK RECREATION HUB FLOORING INSTALLATION.
RECOMMENDED ACTION:
Waive purchasing procedures as authorized under Azusa Municipal Code Section 2-521 Cooperative, piggyback and multiple bid purchasing with other agencies and approve the purchase and installation of flooring in an amount not-to-exceed of $70,765.94, plus an allowance of $7,067.59 for potential change orders.
Total Cost: $70,675.94 Is the cost of this item budgeted? Yes Fund/Account No: Scout House CIP Fund 10-80-000-666-7125/66623A-7125 E-4 Staff Report - North Rec Hub Flooring
5. AWARD OF CONTRACT TO SHAW INTEGRATED SOLUTIONS FOR CITY YARD FLOORING REPLACEMENT.
RECOMMENDED ACTION:
Waive purchasing procedures as authorized under Azusa Municipal Code Section 2-521 Cooperative, piggyback and multiple bid purchasing with other agencies and approve the purchase and installation of flooring in an amount not-to-exceed of $80,071.35, plus an allowance of $8,007.13 for potential change orders.
Total Cost: $80,071.35 Is the cost of this item budgeted? Yes Fund/Account No: 10-55-420-000-6493 & 10-55-666-000-6493 E-5 Staff Report - City Yard Flooring
6. AUTHORIZE PURCHASE OF REPLACEMENT PATROL VEHICLE.
RECOMMENDED ACTION:
Authorize issuance of a purchase orders to National Fleet Group in the amount of $50,810.16 for the purchase of a 2024 Dodge Durango Pursuit V-8 AWD and Black & White Emergency Vehicles in the amount of $23,188.85 for retrofitting the vehicle, for a total purchase price of $73,998.51.
Total Cost: $73,998.51 Is the cost of this item budgeted? No Fund/Account No: TBT
E-6 Staff Report - Replacement Patrol Vehicle
7. APPROVAL OF AGREEMENT BETWEEN AZUSA PD AND THE EAST SAN GABRIEL VALLEY REGIONAL SWAT TEAM.
RECOMMENDED ACTION:
Approve the Memorandum of Understanding between the Azusa Police Department and the ESGV SWAT Team.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-7 Staff Report - ESGV SWAT 2024
8. APPROVAL OF CONTRACT WITH LOS ANGELES CENTERS FOR ALCOHOL AND DRUG ABUSE (L.A. CADA) FOR OUTREACH AND CASE MANAGEMENT SERVICES FOR PEOPLE EXPERIENCING HOMELESSNESS.
RECOMMENDED ACTION:
Authorize the City Manager to execute the Agreement between the City of Azusa and Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA), in substantially the form presented, for an initial one-year term, for $216,000.
Total Cost: $216,000 Is the Cost of this item budgeted? Yes Fund/Account No: 2810110003-6625/PLH072-6625
E-8 Staff Report - LA CADA contract
9. REQUEST TO AMEND A CONTRACT WITH STREETLIGHT RESTORATION SPECIALISTS, INC. TO PAINT STREET LIGHTS AND BOLLARDS IN DOWNTOWN AZUSA.
RECOMMENDED ACTION:
Amend an existing Public Work contract by increasing the contract amount to a maximum of $145,000 for Streetlight Restoration Specialists, Inc. The contract is for the preparation, priming, and repainting of street lights, poles, and bollards in Downtown Azusa; and Top of Form Authorize the City Manager to execute the Public Works Contract and approve any non-substantive revisions, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $145,000 Is the Cost of this item budgeted? Yes Fund/Account No: 10-80-000-662-7120/66222C-7120 (Downtown Improvements) E-9 Staff Report - Public Works Contract- Street Light Painting F.
ADJOURNMENT
UPCOMING MEETINGS:
March 18, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting April 1, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on February 29, 2024 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office