AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, APRIL 1, 2024
06:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL ? EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: Banuelos v. Superior Court Los Angeles County et al.
CA Supreme Court - S283279
2nd Appellate District ? B333189
Trial Court - KA124752
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to California Government Code, Section 54956.8. City Negotiator: Sergio Gonzalez, City Manager Property Address: 609 North Azusa Avenue; APN: 8611-004-023 Negotiating Parties: Henry Bouchot
Under Negotiation: Price and Terms for Purchase
3. CONFERENCE WITH LEGAL COUNSEL ? EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: City of Azusa v. Victor Olmedo; Maria Olmedo; and California Business Bureau Inc.
Case Number: 22PSCPOO344; Superior Court of Los Angeles (Pomona).
4. CONFERENCE WITH LEGAL COUNSEL ? WORKERS COMPENSATION CLAIM Pursuant to California Government Code, Section 54956.95 Case Name: Joseph Stewart v. City of Azusa; WC Claim No. 4A21120AKPA0001 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Pastor Rick Clark, The Rising Movement Church
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Certificate of Recognition to Maria & Frank Delgadillo Founders of the Azusa Pacers.
2. Presentation of Proclamation proclaiming April 2024 as Autism Awareness Month in the City of Azusa.
3. Presentation of Proclamation proclaiming April 2024 as Donate Life Month in the City of Azusa.
4. Presentation of Proclamation proclaiming April 14-20, 2024 as California Mosquito Awareness Week in the City of Azusa.
5. Presentation of Proclamation proclaiming April 13, 2024 as Arbor Day in the City of Azusa.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. Economic Development Update.
D.
SCHEDULED ITEMS - None
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING DATED MARCH 4, 2024.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 Minutes Regular Meeting March 4, 2024
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED MARCH 14, 2024 THROUGH MARCH 27, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C19 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register 3.14.24-3.27.24
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. REQUEST TO INCREASE FISCAL YEAR 2023/24 BLANKET PURCHASE ORDER WITH CLIENTFIRST CONSULTING FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SUPPORT SERVICES.
RECOMMENDED ACTION:
Approve an increase to the Fiscal Year 2023/24 Blanket Purchase Order 39580 with ClientFirst Consulting to a not-to-exceed amount of $150,000.
Total Cost: $56,000 Is the cost of this item budgeted? Yes Fund/Account No: #4849930000-6499 ($12,000) and #4849942000-6499 ($44,000) E-4 Staff Report - Request to increase blanket PO for ClientFirst-GIS
5. AUTHORIZATION TO RELEASE REQUEST FOR PROPOSALS FOR SPECIALIZED LEGAL SERVICES FOR THE AZUSA POLICE DEPARTMENT.
RECOMMENDED ACTION:
Authorize the release of a Request for Proposals (RFP) for specialized legal services.
Total Cost: N/A Is the cost of this item budgeted? Yes Fund/Account No: 10-20-310-000-6301
E-5 Staff Report - 2024 RFP Legal Services
6. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders.
Total Cost: $64,674 Is the cost of this item budgeted? Yes Fund/Account No: Various Accounts.
E-6 Staff Report - CM Signed Contracts April 2024
7. APPROVAL OF SECOND AMENDMENT TO AGREEMENT FOR JANITORIAL SERVICES BETWEEN CITY OF AZUSA AND ULTIMATE MAINTENANCE SERVICES, INC.
RECOMMENDED ACTION:
Approve the Second Amendment to the City-Wide Janitorial Services Agreement between the City of Azusa and Ultimate Maintenance Services, Inc; and Authorize the City Manager to execute an amendment to the contract, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $162,300 Is the cost of this item budgeted? Yes Fund/Account No: 1055666000-6430
E-7 Staff Report - Second Amendment Staff Report
8. REQUEST TO INCREASE FISCAL YEAR 2023/2024 BLANKET PURCHASE ORDER WITH BEST BEST & KRIEGER, LLC. FOR LEGAL SERVICES FOR THE COMMUNITY IMPROVEMENT DIVISION.
RECOMMENDED ACTION:
Waive the competitive bidding process as authorized under Azusa Municipal Code Section. 2-517(a) (14) – Attorney Services; and Approve the increase of Blanket Purchase Order 039931 with Best Best & Kreiger, LLC. in the amount not to exceed $125,000 for Legal Services.
Total Cost: $125,000 Is the Cost of this item budgeted? Yes Fund/Account No: 10-35-643-000-6301
E-8 Staff Report - Increase Blanket PO 039931-BBK
9. REQUEST TO INCREASE FISCAL YEAR 2023/2024 BLANKET PURCHASE ORDER FOR JL GROUP, LLC NO. 040388.
RECOMMENDED ACTION:
Approve an increase to the JL Group, LLC Blanket Purchase Order No. 040388, for Fiscal Year 2023/24 to a not-to-exceed amount of $75,000.
Total Cost: $25,000 Is the Cost of this item budgeted? Yes Fund/Account No: General Fund/10-50-921-000-6399
E-9 Staff Report - Blanket PO Increase -JL Group LLC
10. FISCAL YEAR 2022/23 FORTH QUARTER FINANCIAL REPORT ENDING JUNE 30, 2023.
RECOMMENDED ACTION:
Receive, review, and file the FY 2022/23 fourth quarter financial report ending June 30, 2023.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
E-10 Staff Report - Q4 FY2223 Council Staff Rpt-3-25-24
11. APPROVAL OF FIRST AMENDMENT TO AGREEMENT FOR TREE MAINTENANCE SERVICES BETWEEN CITY OF AZUSA AND WEST COAST ARBORISTS, INC.
RECOMMENDED ACTION:
Approve the First Amendment to the City-Wide Tree Maintenance Services Agreement between the City of Azusa and West Coast Arborists, Inc., and authorize the City Manager to execute an amendment to the contract, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $977,211 Is the cost of this item budgeted? Yes Fund/Account No: General Fund (acct #1055420000-6493), Gas Tax (acct #12554200006493), Community Funded District, Account Number (acct #37-25-420-055-6493), Public Benefit Fund (acct #244073908266/RSTREE-6625), Distribution Maintenance–Overhead Lines, Account Number (acct #33-40-735-930-6493) E-11 Staff Report - WCA First Amendment
F.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED MARCH 14, 2024 THROUGH MARCH 27, 2024.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2024-R06 allowing certain claims and demands to be paid out of Successor Agency Funds. Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
F-1 Warrant Successor 3.14.24-3.27.24
G.
ADJOURNMENT
UPCOMING MEETINGS:
April 15, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting May 6, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on March 28, 2024 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office