AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, JUNE 3, 2024
06:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL ? LIABILITY CLAIM - Pursuant to California Government Code, Section 54956.95. Case Number/Claimant: General Liability Carl Warren File No: 3016141, Jerome Barber Agency: City of Azusa
2. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code, Section 54957.6. City Negotiator: Sergio Gonzalez, City Manager, Talika M. Johnson, Director of Administrative Services and Nico De Anda-Scaia, Deputy City Manager.
Organizations: SEIU (Service Employees International Union- Local 721), ACEA (Azusa City Employees Association), AMMA (Azusa Mid-Management Association), APOA (Azusa Police Officers Association) APMA (Azusa Police Management Association), APEA (Azusa Police Executive Association), CAPP (Civilian Association of Police Personnel), and Unrepresented (Non-Department Directors).
3. CONFERENCE WITH LEGAL COUNSEL EXPOSURE TO LITIGATION ? Pursuant to California Government Code, Section 54956.9(D)(2). One Potential Case: BKK Working Group v. City of Azusa, et ak. (Related to disposal actions at the former BKK Landfill, West Covina)
4. CONFERENCE WITH LEGAL COUNSEL ? POSSIBLE INITIATION OF LITIGATION - Pursuant to California Government Code, Section 54956.9(d)(4). 1 Potential Case ? 352 S. Irwindale Ave, Azusa APN: 8615-008-015
5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to California Government Code, Section 54956.8. City Negotiator: Sergio Gonzalez, City Manager Property Address: Right of Way Areas in APN: 8612-020-084, Condominium Tract No. 29023, Units 1-160 (Also known as Foothill Gardens) Negotiating Parties: Fawn Adams, Community Association Manager, Foothill Gardens Homeowner?s Association Under Negotiation: Price & Terms for Sale and/or Lease of Certain Right of Way Areas. 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Pastor Will Yih, Sandals Church
5. Closed Session Report by the City Attorney
CEREMONIAL
1)
Proclamation proclaiming the Month of June 2024 as LGBTQ+ Pride Month in the City of Azusa. 2)
Check Donation Presentation to OneLegacy Foundation.
3)
Certificate of Recognition to the Azusa High School Varsity Baseball Team in winning CIF Division 8 Southern Section Championship.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
D.
SCHEDULED ITEMS
1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING PARTICIPATION IN THE LOS ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING ALLOCATION PROGRAM.
RECOMMENDED ACTION:
1) Open the public hearing, receive testimony and closed public hearing;
2) Review and adopt the following Resolution No. 2024-C26: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING PARTICIPATION IN THE LOS ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING ALLOCATION PROGRAM BY AUTHORIZING THE MAYOR, OR HIS/HER DESIGNEE, TO SIGN A REIMBURSABLE CONTRACT WITH THE LOS ANGELES COUNTY DEVELOPMENT AUTHORITY (LACDA) ACTING ON BEHALF OF THE COUNTY
3) Authorize the City Manager to execute the grant Agreement between the City of Azusa and the California State Department of Housing and Community Development in a form acceptable to the City Attorney.
Total Cost: $212,152 Is the Cost of this item budgeted? No Fund/Account No: TBT
D-1 Staff Report - Public Hearing for PLHA funds
2. AUTHORIZE LEASE AGREEMENT FOR THREE (3) ELECTRIC VEHICLES AS PART OF THE MSRC LOCAL GOVERNMENT MATCH PROGRAM.
RECOMMENDED ACTION:
1) Waive competitive bidding as authorized under Azusa Municipal Code Section 2.521(a) and approve the lease agreements with Enterprise Fleet Management for the lease of three (3)-2024 Nissan Leaf S 4dr Hatchbacks through the use of a bid with TIPS-USA; and,
2) Authorize the City Manager to execute the lease agreements with Enterprise Fleet Management.
Total Cost: $102,139.89 with a grant of $30,000 to reimburse. Is the cost of this item budgeted? No Fund/Account No: 27-25-523-000-7135
D-2 Staff Report - Lease of Electric Vehicles MSRC Grant E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING DATED APRIL 15, 2024.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 Minutes Regular Meeting April 15, 2024
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED MAY 2, 2024 THROUGH MAY 29, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C27 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register 5.2.24-5.29.24
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. PURCHASE ORDERS ISSUED FOR CENTRAL STORES BY PURCHASING SUPERVISOR.
RECOMMENDED ACTION:
Receive and file the list of purchase orders.
Total Cost: $83,798.82 Is the cost of this item budgeted? Yes Fund/Account No: 33-Electric
E-4 Staff Report - Central Stores Orders May 2024
5. APPROVE LICENSE AGREEMENT WITH COLGATE BRIGHT SMILES, BRIGHT FUTURES FOR ORAL HEALTH OUTREACH AND SCREENING FOR CHILDREN.
RECOMMENDED ACTION:
Approve License Agreement with COLGATE Bright Smiles, Bright Futures to provide oral health outreach and screening visits, up to monthly, at City of Azusa Facilities; and Authorize the City Manager to execute the License Agreement, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by the City Manager and City Attorney.
Total Cost: $0 Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-5 Staff Report - Colgate License Agreement
6. APPROVE LETTER OF AGREEMENT WITH AZUSA UNIFIED SCHOOL DISTRICT (AUSD) FOR FINANCIAL SUPPORT OF SUMMER PROGRAMMING.
RECOMMENDED ACTION:
Approve a Letter of Agreement (Agreement) with the Azusa Unified School District to fund nine weeks of summer programming for the 2024 summer, with an option to extend through the summer of 2025; and Authorize the City Manager to execute the Agreement, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by City Manager and City Attorney.
Total Cost: N/A Revenue of $150,000 Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-6 Staff Report - AUSD Summer Daycamp 2024
7. ACCEPTANCE OF GRANT FROM U.S. DEPARTMENT OF AGRICULTURE (USDA) FOR THE COMMUNITY CANOPY: NURTURING CLIMATE RESILIENCE IN DISADVANTAGED NEIGHBORHOODS THROUGH URBAN FORESTRY PROJECT.
RECOMMENDED ACTION:
Accept the grant award from the U.S. Department of Agriculture; and Authorize the City Manager to execute the Grant Agreement, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by the City Manager and City Attorney.
Total Cost: N/A Revenue in amount of $2,000,000 Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-7 Staff Report - Acceptance of USDA Forestry Grant
8. ANNUAL UPDATE TO COUNCIL ON MILITARY EQUIPMENT PURSUANT TO CALIFORNIA AB 481.
RECOMMENDED ACTION:
Approve an “Annual Military Equipment Use Inventory Report; and approve the AB 481 Military Equipment Use Policy.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-8 Staff Report - 2024 AB 481 Military Equipment
9. ADOPT A RESOLUTION IDENTIFYING A LIST OF PROJECTS THE CITY PROPOSES FOR FISCAL YEAR 2024-2025 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C28 identifying the projects the City will fund with its apportionment of 2024-2025 Road Maintenance and Rehabilitation Account; and Authorize staff to carryover existing RMRA funds from the Gladstone Street Rehabilitation Project to 2023-24 Fiscal Year budget and CalSMART system.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-9 Staff Report - SB1 Funding list of Projects
10. AWARD OF A PROFESSIONAL SERVICES AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HOUSING REHABILITATION ADMINISTRATION SERVICES TO FRJ & ASSOCIATES.
RECOMMENDED ACTION:
Award a professional services agreement in an amount not-to-exceed 20 percent of each housing rehabilitation grant funded, up to a maximum amount of $37,000 annually, to administer the City's Single-Family Housing Rehabilitation Project beginning July 1, 2024 through June 30, 2027; and Authorize the City Manager to execute a professional services agreement, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $37,000 Annually NTE Is the cost of this item budgeted? Yes Fund/Account No: TBD (Will Update after Finance Review) E-10 Staff Report -Housing Rehab Contract Award
11. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS ("RFP") TO SOLICIT BIDS TO ALLOW FOR THE COMPREHENSIVE UPDATE TO THE CITY OF AZUSA GENERAL PLAN.
RECOMMENDED ACTION:
Authorize Staff to solicit a Request for Proposals to allow for the comprehensive update to the City of Azusa’s General Plan, along with all necessary associated documents.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-11 Staff Report - RFP General Plan Update
12. ADOPTION OF RESOLUTIONS PERTAINING TO THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER FULL SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE ELECTIONS CODE.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C29, calling for the holding of a General Municipal Election to be held on Tuesday, November 5, 2024, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities; Adopt Resolution No. 2024-C30, requesting the Board of Supervisors of the County Los Angeles to render full services to the City relating to the conduct of a General Municipal Election to be held on Tuesday, November 5, 2024; and Adopt Resolution No. 2024-C31, adopting regulations for candidates for elective office pertaining to candidates statements submitted to the voters at the General Municipal Election to be held on Tuesday, November 5, 2024.
Total Cost: $110,000 Is the cost of this item budgeted? Yes Fund/Account No: 10-15-210-000-7060
E-12 Staff Report - General Municipal Election November 5, 2024
13. CITY TREASURER?S ACCOUNTING OF ALL RECEIPTS, DISBURSEMENTS AND FUND BALANCES FOR THE MONTHS OF JUNE THROUGH DECEMBER 2023.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Reports of Receipts, Disbursements and Fund Balances for the months of June through December 2023.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-13 Staff Report - Treasurers Report of Receipts, Disbursements and Fund -June 2023-December 2023
14. MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE AZUSA CITY LIBRARY AND IMMIGRATION RESOURCE CENTER OF SAN GABRIEL VALLEY (IRCSGV).
RECOMMENDED ACTION:
Approve the attached Memorandum of Understanding between the City of Azusa and the Immigration Resource Center of San Gabriel Valley (IRCSGV) for continued citizenship preparation services through the Azusa City Library.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-14 Staff Report - MOU City Library and IRC
15. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.
RECOMMENDED ACTION:
Review and adopt the following Resolution No. 2024-C32: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-15 Staff Report - Extending Emergency Proclamation Homelessness F.
SECOND READING ORDINANCES
1. SECOND READING OF AN ORDINANCE OF THE CITY OF AZUSA CITY COUNCIL AMENDING VARIOUS ZONING CODE SECTIONS OF THE AZUSA MUNICIPAL CODE AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).
RECOMMENDED ACTION:
1) Read by title only, second reading and Adopt Ordinance No. 2024-03; AN ORDINANCE OF THE CITY OF AZUSA CITY COUNCIL AMENDING SECTIONS 88.30.020, 88.51.050, AND 88.42.190 OF THE AZUSA MUNICIPAL CODE TO REVISE 1)WALL/FENCE HEIGHT REQUIREMENTS, 2)MINOR VARIANCE APPLICABILITY, 3) UPDATES TO THE EXISTING ACCESSORY DWELLING UNITS (ADUs) AND JUNIOR ACCESSORY DWELLING UNITS (JADUs) REQUIREMENTS, AND, 4) REVISE THE TOD SPECIFIC PLAN TO ALLOW FOR MEDICAL OFFICE USES, WITH RESTRICITIONS, ON THE FIRST FLOOR IN THE DOWNTOWN AND DOWNTOWN EXPANSION DISTRICTS, AND DETERMINE THE ORDINANCE TO BE EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
F-1 Staff Report - Second Reading Ordinance No. 2024-03 Code Amendment 255 G.
ADJOURNMENT
UPCOMING MEETINGS:
June 17, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting July 1, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting - Cancelled In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on May 30, 2024 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office