AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, JULY 15, 2024
06:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL ? EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: City of Whittier, et al vs. Superior Court of the State of California, County of Los Angeles: CASE NO. 23STCP03579
2. CONFERENCE WITH LEGAL COUNSEL - WORKERS COMPENSATION CLAIM - Pursuant to California Government Code, Section 54956.95. Case Name: Michael Bertelsen v. City of Azusa; WC Claim Nos. 4A220109GAA0001 and 402105D88G50001.
3. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code, Section 54957.6. City Negotiator: Sergio Gonzalez, City Manager, Talika M. Johnson, Director of Administrative Services and Nico De Anda-Scaia, Deputy City Manager.
Organizations: SEIU (Service Employees International Union- Local 721), ACEA (Azusa City Employees Association), AMMA (Azusa Mid-Management Association), APOA (Azusa Police Officers Association) APMA (Azusa Police Management Association), APEA (Azusa Police Executive Association), CAPP (Civilian Association of Police Personnel), and Unrepresented (Non-Department Directors).
4. CONFERENCE WITH LEGAL COUNSEL EXPOSURE TO LITIGATION ? Pursuant to California Government Code, Section 54956.9(D)(2). One Potential Case: BKK Working Group v. City of Azusa, et ak. (Related to disposal actions at the former BKK Landfill, West Covina) 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Pastor Adrian Greer, Foothill Community Church
5. Closed Session Report by the City Attorney
CEREMONIAL
- None
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. ?Pet of the Month? Presentation by Los Angeles County Animal Care & Control.
2. City Manager Communications.
D.
SCHEDULED ITEMS
1. DISCUSSION ON POSSIBLE RENAMING OR HONORING OF ROUTE 66 ALONG THE CITY OF AZUSA SEGMENT OF ALOSTA AVENUE.
RECOMMENDED ACTION:
1) Consider ECD Staff's Presentation on how to best honor Route 66 along the portion of Alosta Avenue within the City of Azusa and provide further direction. Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-1 Staff Report - Route 66
(ECD) Route 66 Presentation
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING DATED JUNE 3, 2024.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 Minutes Regular Meeting June 3, 2024
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED JUNE 13, 2024 THROUGH JULY 10, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C38 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register 6.13.24-7.10.24
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s); and Approve the attached Side Letter of Agreement between the City and the Unrepresented job classification of Training Coordinator related to double-time for Overtime Pay and Compensatory Time off pay in the performance of the Police Department’s payroll.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.
RECOMMENDED ACTION:
Review and adopt the following Resolution No. 2024-C39: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-4 Staff Report - Extending Emergency Proclamation Homelessness
5. APPROVAL OF A MEMORANDUM OF AGREEMENT BETWEEN THE CITIES OF AZUSA, DUARTE, AND IRWINDALE, AND THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS FOR SB 104 FUNDING.
RECOMMENDED ACTION:
Approve and authorize the City Manager to enter into a Memorandum of Agreement (MOA) with the Cities of Duarte and Irwindale, and the SGVCOG; and Authorize the City Manager, in collaboration with the NSGRWG representatives, to have discretion on eligible expenses to include for reimbursement, including incurred costs and future purchases.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-5 Staff Report - MOA with SGVCOG
6. ACCEPTANCE OF PROJECT COMPLETION FOR THE PURCHASE, DELIVERY, AND INSTALLATION OF PRE-FABRICATED HOUSING UNITS FOR THE AZUSA RESOURCE CENTER.
RECOMMENDED ACTION:
Accept the project completion.
Total Cost: $1,828,343.00 Is the cost of this item budgeted? Yes Fund/Account No: 54-00-000-000-6625/11024A-6625
E-6 Staff Report - LifeArk completion
7. REQUEST TO INCREASE FISCAL YEAR 2023/2024 BLANKET PURCHASE ORDER FOR BEST, BEST & KRIEGER, LLP NO. 039195 AND FY 2024/2025 BLANKET PURCHASE ORDER.
RECOMMENDED ACTION:
Approve an increase to the Best, Best & Krieger, LLP Blanket Purchase Order No. 039195 of $55,00, for Fiscal Year 2023/24 to a total not-to-exceed amount of $305,000; Approve an increase to the Best, Best & Krieger, LLP Blanket Purchase Order of $75,000, for Fiscal Year 2024/25 to a total not-to-exceed amount of $325,0000.
Total Cost: $325,000 Is the cost of this item budgeted? Partially Fund/Account No: 10-09-000-000-6301
E-7 Staff Report - Blanket PO - BBK Increase
8. CITY TREASURER?S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF APRIL 2024.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of April 2024.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-8 Staff Report - City Treasurers Report 4-2024
9. AWARD A CONTRACT FOR THE FOOTHILL BOULEVARD PAVEMENT REHABILITATION PROJECT (66125A-7120 and 66125B-7120) ? PHASE II.
RECOMMENDED ACTION:
Award a contract to the lowest base bidder, All American Asphalt in the amount of $1,828,699.00 and a 10% contingency ($182,870,) for potential change orders. Total contract amount of $2,011,569.00; and Authorize the City Manager to execute contracts, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $2,011,569 Is the cost of this item budgeted? Yes Fund/Account No: $1,223,937 in Account 04-80-000-000-7120/66124A-7120; $787,632 to Account Acct. 05-80-000-661-7120/66124B-7120 E-9 Staff Report - Award of Contract
10. ACCEPT COMPLETION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SIDEWALK AND ADA IMPROVEMENTS PROJECT NO. 602600-23 AND FILE A NOTICE OF COMPLETION.
RECOMMENDED ACTION:
Accept the project improvements; and Authorize Staff to file a Notice of Completion for the CDBG-funded Sidewalk and ADA Improvements Project No. 602600-23.
Total Cost: $103,200 Is the cost of this item budgeted? Yes Fund/Account No: 18-35-910-000-7176/602600-7176
E-10 Staff Report - CDBG NOC
11. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH GUADAGNO & SONS AMUSEMENTS FOR OPERATIONS AND SUPPORT SERVICES FOR AZUSA GOLDEN DAYS CARNIVAL.
RECOMMENDED ACTION:
Approve Professional Services Agreement with Guadagno & Sons to operate a three-day carnival for weekend of October 18-20, 2024; and Authorize the City Manager to execute the Professional Services Agreement, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by the City Manager and City Attorney.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-11 Staff Report - Guadagno and Sons Carnival 2024
12. APPROVE THE CANNABIS TAX FUND GRANT PROGRAM FROM THE CALIFORNIA HIGHWAY PATROL.
RECOMMENDED ACTION:
Approve and execute the attached Cannabis Tax Fund Grant Program Agreement for Grant Year 2024-2025 between the State of California CHP and the City of Azusa Police Department; and Approve the purchase of a fully outfitted DUI Enforcement Patrol Vehicle and DUI Enforcement Operations offered through the reimbursable CTFGP 2024-2025 in an amount not-to-exceed $113,345.60.
Total Cost: $113,345.60 (Grant) Is the cost of this item budgeted? No Fund/Account No: TBT
E-12 Staff Rerpot - CTFGP Grant FY24-25
F.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED MAY 2, 2024 THROUGH JULY 15, 2024.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2024-R10 allowing certain claims and demands to be paid out of Successor Agency Funds. Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
G-1 Warrant Successor 5.2.24-7.15.24
G.
ADJOURNMENT
UPCOMING MEETINGS:
August 5, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting - Cancelled August 19, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on July 11, 2024 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office