AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, SEPTEMBER 16, 2024
06:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code, Section 54957.6. City Negotiator: Sergio Gonzalez, City Manager, Talika M. Johnson, Director of Administrative Services and Nico De Anda-Scaia, Deputy City Manager.
Organizations: SEIU (Service Employees International Union- Local 721), ACEA (Azusa City Employees Association), AMMA (Azusa Mid-Management Association), APMA (Azusa Police Management Association), APEA (Azusa Police Executive Association), CAPP (Civilian Association of Police Personnel), and Unrepresented (Non-Department Directors).
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to California Government Code, Section 54957 Title: City Manager, City Attorney
3. CONFERENCE WITH LABOR NEGOTIATOR - UNREPRESENTED EMPLOYEE - Pursuant to California Government Code, Section 54957.6 Agency Representative: Marco A. Martinez, City Attorney Unrepresented Employee: City Manager
4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to California Government Code, Section 54956.8. City Negotiator: Sergio Gonzalez, City Manager Property Address: 609 North Azusa Avenue; APN: 8611-004-023 Negotiating Parties: Henry Bouchot
Under Negotiation: Price and Terms for Purchase
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Rev. Steve Lee, Indonesian Evangelical Church
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Presentation of Certificates of Appreciation to all who contributed to the 2024 Kathy?s Cool Cuts for Kids Event.
2. Presentation of Proclamation proclaiming the week of September 16-20, 2024 as National Adult & Family Literacy Week in the City of Azusa.
3. Presentation of Proclamation proclaiming September 15 ? October 15, 2024 as Hispanic Heritage Month in the City of Azusa.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. ?Pet of the Month? Presentation by Los Angeles County Animal Care & Control.
2. City Manager Communications. * Progress report of the Azusa Resource Center, located at 975 W. Foothill Blvd.
3. Economic and Community Development Department Update.
D.
SCHEDULED ITEMS
1. DESIGNATION OF VOTING DELEGATE & ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES 2024 ANNUAL CONFERENCE AND CONSIDERATION OF PROPOSED RESOLUTIONS PACKET.
RECOMMENDED ACTION:
1) Designate a Voting Delegate and an alternate for the League of California Cities Annual Business Meeting, scheduled for Friday, October 18, 2024; and
2) Concur with Staff's position and authorize the City Council's Voting Delegate to support the League of California Cities 2024 General Assembly Resolutions Packet.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-1 Staff Report - LCC Voting Delegate & Gen Assembly Resolutions Packet
2. OVERVIEW AND FUTURE DIRECTION CONCERNING CITY OF AZUSA SCHOLARSHIP AND SPECIAL ASSISTANCE PROGRAMS.
RECOMMENDED ACTION:
1) Consider and provide direction regarding the 'City of Azusa Scholarship Program' and the City's 'Special Assistance Program'; and
2) Direct staff to return at a future meeting with revised program guidelines and/or policy language, as needed, to reflect program changes as directed by Council.
Total Cost: N/A Is the Cost of this item budgeted? Yes Fund/Account No: City Scholarship Program (#50-08-000-146-2719); Special Assistance Program (#50-08-000-141-2718) D-2 Staff Report - Scholarship & Special Assistance Programs
3. DECLARATION OF SURPLUS PROPERTY PURSUANT TO AB 1486 - 725 NORTH AZUSA AVENUE IN THE CITY OF AZUSA, CALIFORNIA, COUNTY OF LOS ANGELES, (APN: 8608-023-927).
RECOMMENDED ACTION:
1) Authorize and adopt Resolution No. 2024-C50 that finds that the declaration of surplus property is exempt from environmental review pursuant to the California Environmental Quality Act; and declaring that the property located at 725 North Azusa Avenue (APN: 8608-023-927) is surplus land and is not necessary for the City's use and directing the City Manager to follow the procedures set forth in the Surplus Land Act, California Government Code Section 54220, et seq., as amended by AB 1486, for the sale of surplus land.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-3 Staff Report - SLA_725 N. Azusa Ave.
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING DATED JULY 15, 2024.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 Minutes Regular Meeting July 15, 2024
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED AUGUST 15, 2024 THROUGH SEPTEMBER 11, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C51 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register 8.15.24-9.11.24
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. REQUEST TO APPROVE A 3-YEAR PROFESSIONAL SERVICES AGREEMENT WITH SDI PRESENCE, LLC FOR INFORMATION TECHNOLOGY SERVICES.
RECOMMENDED ACTION:
Approve a Professional Services Agreement with SDI Presence LLC for information technology services from July 1, 2024 through June 30, 2027; and Authorize the City Manager to execute a contract, in a form acceptable to the City Attorney, on behalf of the City; and waive the competitive bidding process as authorized under Azusa Municipal Code Section 2-517(38) – Computers, Computer Components and Services.
Total Cost: $110,000 Is the cost of this item budgeted? Yes Fund/Account No: 1020941000-6399
E-4 Staff Report - SDI Presence LLC
5. CONTRACT WITH AERODOME, INC. FOR UNMANNED AIR SYSTEMS STAFFING, CONSULTING, AND DIGITAL FLIGHT PROGRAM SERVICES.
RECOMMENDED ACTION:
Approve funding $196,000 for services with Aerodome Inc, so that the Azusa Police Department can enhance public safety by adding needed capability to the DFR program; and Approve funding pursuant to Municipal Code 2-520(b), sole source. Aerodome, Inc. provides a unique and sole source service.
Total Cost: $196,000 Is the cost of this item budgeted? Yes Fund/Account No: 46203100007142
E-5 Staff Report - Aerodome DFR
6. CITY TREASURER?S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF JUNE 2024.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of June 2024.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-6 Staff Report - City Treasurers Report 6-2024
7. APPROVAL OF AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF AZUSA AND THE SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 721.
RECOMMENDED ACTION:
Approval of amended and restated Memorandum of Understanding between the City of Azusa and the Service Employee International Union, Local 721.
Total Cost: $447,920 over four years Is the cost of this item budgeted? Yes Fund/Account No: 43% General Fund and 56% Various Special Revenue Funds E-7 Staff Report - Restated MOU for SEIU
8. APPROVAL OF SECOND AMENDMENT TO AGREEMENT FOR SLAUSON POOL MAINTENANCE SERVICES AND REPAIR, BETWEEN CITY OF AZUSA AND HASA, INC., DBA COMMERCIAL AQUATIC SERVICES.
RECOMMENDED ACTION:
Approve the Second Amendment to the Slauson Pool Maintenance and Repair Agreement between the City and Hasa, Inc., DBA Commercial Aquatic Services; and Authorize the City Manager to execute an amendment to the contract, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $36,348 Is the cost of this item budgeted? Yes Fund/Account No: 10-25-410-100-6493
E-8 Staff Report - Extension of Slauson Pool Maintenance Agreement with Commercial 2nd and Final Amendment
9. APPROVAL OF AMENDMENT TWO OF LEASE AGREEMENT, ALLOWING FOR ONE YEAR EXTENSION, WITH OPTIONS FOR LEARNING, LOCATED AT 328 N. ORANGE PLACE, AZUSA, CA.
RECOMMENDED ACTION:
Approve Amendment Two of Lease Agreement, which allows for a one-year lease extension to Options for Learning for the property at 328 N. Orange Place; and Authorize the City Manager to execute Amendment Two to Lease Agreement, in a form acceptable to the City Attorney, on behalf of the City, subject to non-substantive changes made by the City Manager and the City Attorney.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-9 Staff Report - Options Lease Extension
10. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS TO PROVIDE FLEET MAINTENANCE SERVICES.
RECOMMENDED ACTION:
Authorize staff to issue a Request for Proposals to provide fleet maintenance services.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-10 Staff Report - Fleet Maintenance RFP
11. ACCEPTANCE OF ADULT AND FAMILY LITERACY GRANT FROM CALIFORNIA LIBRARY LITERACY SERVICES (CLLS).
RECOMMENDED ACTION:
Accept the $48,264 in grant awards from California Library Literacy Services (CLLS) for Fiscal Year 24/25.
Total Cost: $48,264.00 (Grant award) Is the cost of this item budgeted? Yes Fund/Account No: TBT
E-11 Staff Report - CLLS Grant Acceptance FY 2425
12. FINDING OF PUBLIC BENEFIT AND APPROVAL OF SPECIAL ASSISTANCE PROGRAM APPLICATION AND FUND DISBURSEMENT ON BEHALF OF THE AZUSA HIGH SCHOOL JROTC PROGRAM.
RECOMMENDED ACTION:
Approve $200 of Special Assistance funds to the Azusa High School JROTC Program for expenses related to student educational field trip costs, admission and transportation; and Make a finding that the community at large will receive a public benefit from the expenditure of funds for the recommended items.
Total Cost: $200 Is the Cost of this item budgeted? Yes Fund/Account No: 50-08-000-141-2718
E-12 Staff Report - Finding of Public Benefit AHS JROTC F.
SECOND READING ORDINANCES
1. SECOND READING OF AN ORDINANCE OF THE CITY OF AZUSA CITY COUNCIL AMENDING THE AZUSA MUNICIPAL CODE SECTIONS 88.22.070 (NEIGHBORHOOD SITE PLANNING AND BUILDING DESIGN), 88.70.020 (DEFINITIONS OF SPECIALIZED TERMS AND PHRASES), ADDITION OF SECTIONS 88.22.080 (LOT COVERAGE AND FLOOR AREA RATIO (FAR) REQUIREMENTS IN RESIDENTIAL NEIGHBORHOODS), 88.22.090 (OBJECTIVE DESIGN STANDARDS FOR RESIDENTIAL NEIGHBORHOODS 5) DETERMINING THE ORDINANCE TO BE EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).
RECOMMENDED ACTION:
1) Read by title only, second reading and Adopt Ordinance No. 2024-04 of the City of Azusa City Council amending the following Azusa Municipal Code Sections: 88.22.070 Neighborhood Site Planning and Building Design, 88.70.020 Definitions of Specialized Terms and Phrases, adding the following new Sections: 88.22.080 Lot Coverage and Floor Area Ratio (FAR) Requirements in Residential Neighborhoods, Section 88.22.090 Objective Design Standards for Residential Neighborhoods and find the project exempt from the California Environmental Quality Act (CEQA).
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
F-1 Second Reading Staff Report - FAR, LC, and ODS Code Amendment
2. SECOND READING OF AN ORDINANCE OF THE CITY OF AZUSA CITY COUNCIL AMENDING THE DHAMMAKAYA INTERNATIONAL MEDITATION CENTER SPECIFIC PLAN TO REDUCE THE SCOPE OF DEVELOPMENT WITHIN THE SPECIFIC PLAN AREA, AND ADOPTION OF RELATED EIR ADDENDUM.
RECOMMENDED ACTION:
1) Read by title only, second reading and Adopt Ordinance No. 2024-05, amending the Dhammakaya International Meditation Center specific plan to reduce the scope of development within the specific plan area, and adoption of related EIR addendum
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
F-2 Staff Report - Second Reading Ordinance DIMC
3. SECOND READING AND ADOPTION - AMENDING SECTION 2-30 AND SECTION 2-31 OF THE AZUSA MUNICIPAL CODE RELATING TO CITY COUNCIL AND MAYOR’S COMPENSATION.
RECOMMENDED ACTION:
1) Read by title only, second reading and adoption Ordinance No. 2024-06 - an Ordinance of the City Council of the City of Azusa, California, amending Section 2-30 and Section 2-31 of the Azusa Municipal Code relating to City Council and Mayor's Compensation.
Total Cost: $34,664.35 Is the Cost of this item budgeted? No Fund/Account No: General Fund/10-08-000-000
F-3 Staff Report - Second Reading Ordinance No. 2024-06 City Council Compensation G.
ADJOURNMENT
UPCOMING MEETINGS:
October 7, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting October 21, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on September 12, 2024 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office