AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, OCTOBER 7, 2024
07:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code, Section 54957.6. City Negotiator: Sergio Gonzalez, City Manager, Talika M. Johnson, Director of Administrative Services and Nico De Anda-Scaia, Deputy City Manager.
Organizations: SEIU (Service Employees International Union- Local 721), ACEA (Azusa City Employees Association), AMMA (Azusa Mid-Management Association), APMA (Azusa Police Management Association), CAPP (Civilian Association of Police Personnel), and Unrepresented (Non-Department Directors).
2. CONFERENCE WITH LABOR NEGOTIATOR - UNREPRESENTED EMPLOYEE - Pursuant to California Government Code, Section 54957.6 Agency Representative: Marco A. Martinez, City Attorney Unrepresented Employee: City Manager
3. CONFERENCE WITH LEGAL COUNSEL EXPOSURE TO LITIGATION ? Pursuant to California Government Code, Section 54956.9(D)(2). One Potential Case: BKK Working Group v. City of Azusa, et ak. (Related to disposal actions at the former BKK Landfill, West Covina) 7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Pastor Steve Miller, Calvary Chapel
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Presentation of Proclamation proclaiming the Month of October 2024 as Cybersecurity Awareness Month in the City of Azusa.
2. Presentation of Proclamation proclaiming the Month of October 2024 as National Community Improvement Month in the City of Azusa.
3. Certificate of Recognition to the Azusa Little League for the California Little League Baseball District 19 Champions.
4. 2024 Golden Days Events and Honored Citizens Presentation.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. 2024 San Gabriel Valley Council of Governments Update.
D.
SCHEDULED ITEMS
1. REQUEST TO AUTHORIZE PROCESSING A SPECIFIC PLAN AMENDMENT FOR THE MONROVIA NURSERY SPECIFIC PLAN TO ALLOW FOR RESIDENTIAL DEVELOPMENT OF 40 NEW TOWNHOMES STYLE UNITS AND MAINTENACE OF THE HISTORIC BUILDING ON SITE AT 817 E. MONROVIA PLACE.
RECOMMENDED ACTION:
1) Direct staff to process proposed Specific Plan Amendment and related Design Review Project,
2) Direct applicant to make certain changes to proposed plan prior to application submittal for staff to process; OR
3) Direct staff not to process the subject application.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-1 Staff Report - 2024 Monrovia Nursery SPA
Monrovia Nursery Townhomes Concept
2. AWARD A CONTRACT FOR THE AZUSA DOG PARK PROJECT. This action is categorically exempt from the requirements of the California Environmentally Quality Act (CEQA) pursuant to Section 15332 Class 32 (a)-(e) - In-Fill Development Projects. Staff has filed a Notice of Exemption with the Los Angeles County Clerk’s Office.
RECOMMENDED ACTION:
1) Approve $839,379 from the Undesignated Excess Reserves to fund the Dog Park Construction and General Area Improvements project; and
2) Award a contract to LMT Enterprises, Inc in the amount of $2,095,834.31, and authorize staff to increase the contract amount by 10% ($209,583.69) for potential change orders as needed. The total not-to-exceed contract shall be $2,305,418; and
3) Authorize the City Manager to execute contracts, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $2.3M Is the Cost of this item budgeted? Partial funding allocated Fund/Account No: TBD
D-2 Staff Report - Award Contract Azusa Dog Park Project
3. CONSIDER THE RECOMMENDATIONS OF THE PARKS & RECREATION COMMISSION AND SELECT THE NAME OF AZUSA’S FIRST DOG PARK.
RECOMMENDED ACTION:
1) Receive, consider, and discuss the Parks & Recreation Commission recommendations for the name of the dog park; and
2) Determine the name of Azusa's first dog park.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-3 Staff Report - Naming of the Azusa Dog Park
E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE SPECIAL MEETING DATED JULY 22, 2024, AND REGULAR MEETING DATED AUGUST 19, 2024.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 Minutes Regular Meeting July 22, 2024
E-1 Minutes Regular Meeting August 19, 2024
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED SEPTEMBER 12, 2024 THROUGH OCTOBER 2, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C52 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 Warrant Register 9.12.24-10.2.24
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-3 Staff Report - Council HR Action Items
4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS.
RECOMMENDED ACTION:
Review and adopt the following Resolution No. 2024-C53; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY CAUSED BY THE HOMELESS CRISIS Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-4 Staff Report - Extending Emergency Proclamation Homelessness
5. CITY TREASURER?S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF JULY 2024.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of July 2024.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-5 Staff Report - City Treasurers Report 7-2024
6. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders issued within the City Manager’s authority.
Total Cost: $182,793.84 Is the cost of this item budgeted? Yes Fund/Account No: General Fund. General Fund (10) and Electric Fund (33) E-6 Staff Report - CM Signed Contracts October 2024
7. ACCEPTANCE OF ZIP BOOKS GRANT FROM THE CALIFORNIA STATE LIBRARY.
RECOMMENDED ACTION:
Accept the $9,127 Zip Books grant award from the California State Library.
Total Cost: $9,127 Grant Award Is the cost of this item budgeted? Yes Fund/Account No: TBT
E-7 Staff Report - ZipBooks Grant Acceptance FY 2425
8. APPROVAL OF OFF-CAMPUS FEDERAL WORK STUDY PROGRAM AGREEMENTS WITH AZUSA PACIFIC UNIVERSITY.
RECOMMENDED ACTION:
Approve an agreement with Azusa Pacific University for Azusa Reads/Writes/Counts, STEM programs, and English-as-a-Second Language (ESL) tutoring for adults; and Authorize the City Manager to execute the amendments, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-8 Staff Report - APU Federal Work Study Programs FY 24-25
9. ACCEPTANCE OF DIGITAL RESOURCES FUNDING FROM THE CALIFORNIA LIBRARY SERVICES ACT.
RECOMMENDED ACTION:
Accept the $4,912 in funding from CLSA/SCLC.
Total Cost: $4,912 Grant Award Is the cost of this item budgeted? Yes Fund/Account No: TBT
E-9 Staff Report - CLSA_SCLC Digital Resources Grant Acceptance
10. APPOINTMENTS TO FILL VACANCIES ON CITY BOARDS AND COMMISSIONS.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C54 appointing Stephanie Cosey to the Library Commission; and Adopt Resolution No. 2024-C55 re-appointing Angela Dryer to the Personnel Board; and Adopt Resolution No. 2024-C56 re-appointing Debra Manuel to the Planning Commission.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-10 Staff Report - City Board and Commissions Appointments
11. DECLARATION OF SURPLUS PROPERTY PURSUANT TO AB 1486 - 725 NORTH AZUSA AVENUE IN THE CITY OF AZUSA, CALIFORNIA, COUNTY OF LOS ANGELES, (APN: 8608-023-927).
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C57, declaring that the property located at 725 North Azusa Avenue (APN: 8608-023-927) is surplus land and is not necessary for the City's use and directing the City Manager to follow the procedures set forth in the Surplus Land Act, California Government Code Section 54220, et seq., as amended by AB 1486, for the sale of surplus land, and finding that such declaration is not a project subject to environmental review under the California Environmental Quality Act.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-11 Staff Report - Declaration Surplus Property 725 N. Azusa Ave.
12. RESOLUTION DECLARING PURSUANT TO GOVERNMENT CODE SECTION 54221 THAT REAL PROPERTY OWNED BY THE CITY LOCATED AT 622-624 NORTH SAN GABRIEL AVENUE (APN 8611-004-914) IS EXEMPT SURPLUS LAND, AND FINDING THAT SUCH DECLARATION IS NOT A PROJECT SUBJECT TO ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C58, declaring pursuant to Government Code section 54221 that real property owned by the City located at 622-624 North San Gabriel Avenue (APN 8611-004-914) is exempt surplus land, and finding that such declaration is not a project subject to environmental review under the California Environmental Quality Act.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-12 Staff Report - Block 37
13. APPROVAL OF AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF AZUSA AND THE AZUSA CITY EMPLOYEES ASSOCIATION.
RECOMMENDED ACTION:
Approval of amended and restated memorandum of understanding between the City of Azusa and the Azusa City Employees Association.
Total Cost: $2,122,415 over four years Is the cost of this item budgeted? Yes Fund/Account No: 67% General Fund and 33% Various Enterprise and Special Revenue Funds E-13 Staff Report - Restated MOU for ACEA
F.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED AUGUST 15, 2024 THROUGH OCTOBER 2, 2024.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2024-R12 allowing certain claims and demands to be paid out of Successor Agency Funds.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
F-1 Warrant Successor 8.15.24-10.2.24
G.
ADJOURNMENT
The meeting will be adjourned in memory of Peter Gutierrez, Longtime Azusa Resident.
UPCOMING MEETINGS:
October 21, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting November 4, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on October 3, 2024 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office