AGENDA
CITY OF AZUSA
REGULAR MEETING
OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY, AND
THE PUBLIC FINANCING AUTHORITY
AZUSA AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CA 91702
MONDAY, OCTOBER 21, 2024
06:30 P.M.
Closed Session
Regular Meeting/Ceremonial
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
DENNIS BECKWITH
MAYOR PRO TEM
EDWARD J. ALVAREZ
COUNCIL MEMBER
JESSE AVILA JR.
COUNCIL MEMBER
ANDREW N. MENDEZ
COUNCIL MEMBER
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov.
Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
Viewing City Council Meetings
Members of the public may view the City Council meeting live on the City’s website https://www.azusaca.gov/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making public comments. Public comments may be made during designated agendized public comment periods and during public hearing items. Public comments are limited to five (5) minutes per speaker, unless a different time is announced by the Mayor/presiding Chair.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda. Council rules prohibit clapping, booing, or shouts of approval or disagreement from the audience. Clapping, booing, shouting or other actions from the audience which, disturbs, impedes, or otherwise renders infeasible the meeting’s orderly conduct, who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers or remote participation platform.
1. Call to Order
2. Roll Call
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code, Section 54957.6. City Negotiator: Sergio Gonzalez, City Manager, Talika M. Johnson, Director of Administrative Services and Nico De Anda-Scaia, Deputy City Manager.
Organizations: SEIU (Service Employees International Union- Local 721), ACEA (Azusa City Employees Association), AMMA (Azusa Mid-Management Association), APOA (Azusa Police Officers Association) APMA (Azusa Police Management Association), APEA (Azusa Police Executive Association), CAPP (Civilian Association of Police Personnel), and Unrepresented (Non-Department Directors).
2. CONFERENCE WITH LABOR NEGOTIATOR - UNREPRESENTED EMPLOYEE - Pursuant to California Government Code, Section 54957.6 Agency Representative: Marco A. Martinez, City Attorney Unrepresented Employee: City Manager
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL
NOTICE TO THE PUBLIC FOR REGULAR MEETING
Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library.
Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak in-person during the Public Participation portion of the Agenda or on a Public Hearing item shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.
View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a “project” under CEQA.
A.
PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation ? Pastor Adrian Greer, Foothill Community Church
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Presentation of Proclamation proclaiming the week of October 23-31, 2024 as Red Ribbon Week in the City of Azusa.
2. Presentation of Certificate of Recognition to Rick McMinn, Community Improvement Manager, for 25 years of service to the City of Azusa.
B.
PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments may be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
C.
REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. ?Pet of the Month? Presentation by Los Angeles County Animal Care & Control.
2. City Manager Communications.
D.
SCHEDULED ITEMS
1. FIRST READING - AMENDED AND RESTATED ORDINANCE REVISING CHAPTER 2, ARTICLE VII. - BIDDING AND CONTRACTING, AND OTHER PURCHASES OF PROJECT, SUPPLIES, SERVICES AND EQUIPMENT RECOMMENDED ACTION:
1) Waive further reading, read by title only, and introduce Ordinance No. 2024-07.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-1 Staff Report - Amended Purchasing Ordinance
2. DISCUSSION AND DIRECTION TO ESTABLISH AN EMERGENCY RENTAL ASSISTANCE PROGRAM FOR QUALIFYING TENANTS OF SENIOR MOBILE HOME PARKS IN THE CITY OF AZUSA RECOMMENDED ACTION:
1) Discuss and provide direction on establishing an Emergency Rental Assistance Program for tenants of senior mobile home parks in the City of Azusa.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-2 Staff Report - Emergency Rental Assistance Program Discussion
3. RESOLUTION ADOPTING ROTATIONAL MAYOR & MAYOR PRO TEM SELECTION POLICY; RESOLUTION ADOPTING REVISED CITY PROTOCOLS AND GOVERNANCE STANDARDS RECOMMENDED ACTION:
1) Adopt Resolution No. 2024-C59 of the City Council of the City of Azusa amending and restating Resolution No. 2023-007 concerning the selection criteria and term of the Mayor and Mayor Pro Tem; and 2) Adopt Resolution No. 2024-C60 of the City Council of the City of Azusa amending Exhibit "A" of Resolution No. 2022-C09 relating to amended protocols and procedures for the conduct of City business.
Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
D-3 Staff Report - Adopting Rotational Mayor and Mayor Pro Tem Policy; Revised City Protocols E.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING DATED SEPTEMBER 21, 2024, AND SPECIAL MEETING DATED SEPTEMBER 26, 2024 RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-1 Minutes for Regular Meeting 9.16.24 and Special Meeting 9.23.24
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED OCTOBER 3, 2024 THROUGH OCTOBER 16, 2024.
RECOMMENDED ACTION:
Adopt Resolution No. 2024-C61 allowing certain claims and demands and specifying the funds out of which the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-2 City Warrant Register
3. HUMAN RESOURCES ACTION ITEMS
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-3 HR Council Action Items
(E-3) HR Council Action Items - UPDATED
4. FY 2023/24 THIRD QUARTER FINANCIAL REPORT ENDING MARCH 31, 2024 RECOMMENDED ACTION:
Receive, review, and file the FY 2023/24 third quarter financial report ending March 31, 2024.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E-4 Staff Report- Q3 FY2324 Quarterly Review
5. RECOMMENDATION TO INCREASE SCHOLARSHIP AWARD AMOUNTS FOR THE CITY?S ?SPECIAL ASSISTANCE PROGRAM? RECOMMENDED ACTION:
Approve an increase to funding levels for the ‘Special Assistance Program’ from a $200 scholarship amount up to a $500 scholarship amount to allow for greater program output and community benefit.
Total Cost: $0 Is the cost of this item budgeted? Yes
Fund/Account No: #50-08-000-141-2718
E-5 Staff Report - Increase to Special Assistance Program
6. RENEW TRANSFER AGREEMENT BETWEEN LOS ANGELES COUNTY FLOOD CONTROL DISTRICT AND THE CITY OF AZUSA TO CONTINUE TO RECEIVE MEASURE W FUNDS RECOMMENDED ACTION:
Authorize staff to renew the transfer agreement and addenda with the Los Angeles County Flood Control District in order to receive the Measure W funds through the Safe, Clean, Water Program.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-6 Staff report - Flood Control District Transfer Agreement
7. AWARD A CONTRACT FOR THE FOOTHILL BOULEVARD PAVEMENT REHABILITATION PROJECT - PHASE III (LANDSCAPE & IRRIGATION IMPROVEMENTS).
This action is categorically exempt from the requirements of the California Environmentally Quality Act (CEQA) pursuant to Section 15301 Class 1 (c) - Rehabilitation of Existing Streets and Highways. Staff has filed a Notice of Exemption with the Los Angeles County Clerk's Office RECOMMENDED ACTION:
Award a contract in the amount of $405,144.34, which includes a 10% contingency in the amount of $36,831 for potential change orders as needed, to Mariposa Landscapes, Inc.; Authorize the City Manager to execute contracts, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $405,145 Is the cost of this item budgeted? Yes Fund/Account No: $115,630 in Measure M Fund (Account No. 04-80-000-000-7120/66224B-7120), and $289,515 with SB1 (Road Maintenance & Rehabilitation Account Funds (Account No. 05-80-000-661-7120/66125B-7120).
E-7 Staff Report - Award Contract Foothill Blvd. Rehab Phase 3
8. REQUEST AUTHORIZATION TO APPROVE AN AGREEMENT FOR THE COMPLETION OF PUBLIC IMPROVEMENTS BETWEEN AZUSA JV BORROWER, LLC AND THE CITY OF AZUSA RECOMMENDED ACTION:
Approve Agreement for Completion of Public Improvements between Azusa JV Borrower, LLC and the City of Azusa.
Total Cost: N/A Is the cost of this item budgeted? N/A Fund/Account No: N/A
E-8 Staff Report - Public Improvements Agreement
9. AWARD OF MAINTENANCE CONTRACT TO AR INDUSTRIES, INC. FOR CITY HALL EXTERIOR PAINTING UPGRADES PROJECT RECOMMENDED ACTION:
Award a not to exceed contract in the amount of $106,700, which includes a 10% contingency for potential change orders as needed, to AR Industries; Authorize the City Manager to execute contracts, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $106,700 Is the cost of this item budgeted? Yes Fund/Account No: City Hall CIP Budget/ Acct#46-80-000-651-7125/65125A-7125 E-9 Staff Report- Award of Contract for City Hall exterior painting
10. REQUEST TO APPROVE A 3-YEAR PROFESSIONAL SERVICES AGREEMENT WITH CINTAS CORPORATION FOR WORKPLACE FIRST AID AND AED SERVICES RECOMMENDED ACTION:
Approve a Professional Services Agreement with Cintas Corporation for Workplace First Aid and AED services from November 1, 2024, through November 1, 2027, with the option for two, one (1) year extensions in an amount not to exceed $30,000 annually; Authorize the City Manager to execute a contract, in a form acceptable to the City Attorney, on behalf of the City; and waive the competitive bidding process as authorized under Azusa municipal Code Section 2-521(a) – Cooperative and piggyback purchasing.
Total Cost: Up to $30,000 Annually Is the cost of this item budgeted? Yes Fund/Account No: Risk Management/ 42-50-923-000-6399
E-10 Staff Report - Professional Services Agreement with Cintas F.
CONSENT CALENDAR
The
Consent Calendar
adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar
individually, it will be considered under
SPECIAL CALL ITEMS.
1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED OCTOBER 3, 2024 THROUGH OCTOBER 16, 2024.
RECOMMENDED ACTION:
1) Adopt Resolution No. 2024-R13 allowing certain claims and demands to be paid out of Successor Agency Funds. Total Cost: N/A Is the Cost of this item budgeted? N/A Fund/Account No: N/A
F-1 Successor Agency Warrant Register
G.
ADJOURNMENT
The meeting will be adjourned in memory of Camilo Lopez and Ofelia Pedroza Padilla, Azusa Residents.
UPCOMING MEETINGS:
November 4, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting November 18, 2024, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on October 17, 2024 seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us
.
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk's Office