CONSENT ITEM
E-11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKE GUADAGNINO, DIRECTOR OF INFORMATION TECHNOLOGY DATE: AUGUST 17, 2026
SUBJECT: CONSIDERATION OF A CONTRACT WITH J.D. BRIGGS COMMUNICATION INC.
FOR THE PURCHASE AND INSTALLATION OF LOW VOLTAGE CABLING FOR
THE AZUSA CITY LIBRARY
BACKGROUND:
The Information Technology Department is overseeing the low voltage cabling (also referred to as data cabling) scope of the Azusa Library Modernization Capital Improvement Project (CIP). This consists of the purchase, installation and testing of low voltage cable for all networked workstations, data center equipment, security cameras, wireless access points, audio/visual and public address equipment. This scope of work was not included in the initial bid documents as it has been standard practice for the IT Department to closely manage the planning and installation of all networking infrastructure.
Staff has been consulting with the City’s long-time cabling contractor J.D. Briggs Communication Inc. (J.D. Briggs) during the construction phase of this project in preparation for this scope of work. This is due to their extensive, in-depth knowledge of the City’s network infrastructure and compatibility requirements. Staff is therefore requesting approval of a PSA with J.D. Briggs Communication Inc. and waiver of the bidding process under Azusa Municipal Code section 2-520(b)(2), which allows for sole source purchases.
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1) Waive the bidding process as authorized under Azusa Municipal Code section 2-520(b)(2), which provides exceptions for sole source purchases;
2) Approve a Professional Services Agreement Contract with J.D. Briggs Communication, Inc. for a not-to-exceed amount of $183,820.00; and
3) Authorize the City Manager to execute the contract in a form acceptable to the City Attorney on behalf of the City.
PSA - J.D. Briggs Communication Inc. for Library Cabling August 17, 2026
ANALYSIS:
The Information Technology Department, with the assistance of the City’s cabling contractor J.D. Briggs, has been consulting with the General Contractor for the Azusa Library Modernization project in preparation for the low voltage scope of work. This includes guidance on the City’s requirements regarding placement of cable pathways and conduits, as well as the build-out of the Library’s data room.
The City has utilized the cabling services of J.D. Briggs Communication Inc. in every major City facility over the last 30 years. This includes the installation and ongoing support of the City’s network infrastructure across all 13 City facilities. Their cabling work includes the City’s fiber optic network, internal data cabling, security cameras and low voltage cabling for telephone and public address systems.
In addition to their unique and comprehensive understanding of our network, they have consistently proved to be highly reliable, responsive and competitive.
FISCAL IMPACT:
The total not-to-exceed cost of the proposed contract is $183,820. Sufficient funding is available in the FY 2026-27 approved budget. Of the total contract amount, $80,460 will be funded through Information Technology accounts 4849930000-7142/51127B-7142 ($73,640) and 4849930000-6493/51127B-6493 ($6,820). The remaining $103,360 will be funded through the Federal E-Rate program under account 2830511079-6625/51127A-6625.
No additional General Fund appropriation is required as a result of the recommended action.
Prepared by: Reviewed and Approved by:
Mike Guadagnino Sergio Gonzalez
Director of Information Technology City Manager
Attachment:
1) J.D. Briggs Communication Inc. Quote and Scope of Work 1 City of Azusa-Library Renovation-Data Cabling & Low Voltage Requirements for P.A. Speakers, Cameras, TV’s and WAP’s Quote Maggie 7/21/26
07/21/2026
City of Azusa
Attn: Maggie Perkins
213 E. Foothill Blvd.
Azusa, CA 91702
Maggie,
J. D. Briggs Communication, Inc. is pleased to submit this proposal to you for the Data Cabling and Low Voltage Requirements for P. A. Speakers, Cameras, Wireless Access Points and TV’s for the City Library Renovation. This quote is based on the following scope of work and assumptions.
TERMS AND CONDITION
1. All locations have a clear and precise pathway for all installations. Access panels to be provided by others and at all conduit terminations a proper single gang or double gang box also to be provided for installation.
2. All data jacks, faceplates, and patch panels, will be standard Hubbell Cat6A to stay uniform within the City’s wiring scheme. Due to the scarce availability Hubbell Cat6A cable will be substituted with a manufacturer who meets all requirements for 10 GIG speed.
The pricing will remain effective for (30) days from date of submission.
All change orders shall be in writing from designated Client Project Manager and must be accepted by J. D. Briggs Communication, Inc. prior to any additional work activities commencing.
Delays caused due to J. D. Briggs personnel waiting on customer personnel or any other subcontractors may result in additional charges for lost time calculated at the current hourly rate.
This applies to multiple dispatches as a result of non-J. D. Briggs delays. 2 City of Azusa-Library Renovation-Data Cabling & Low Voltage Requirements for P.A. Speakers, Cameras, TV’s and WAP’s Quote Maggie 7/21/26
SCOPE OF WORK
1. Place (2) Cat6A blue plenum rated UTP 4-pair cables to (43) dual outlets and (2) quad outlets totaling (94) wire runs.
2. Place (1) Cat6A blue plenum rated UTP 4-pair cable for (11) camera locations.
3. Place (1) Cat6A blue plenum rated UTP 4-pair cable for (13) Public Address speakers, (9) recessed speakers and (4) wall baffles.
4. Place (1) blue Cat6A plenum rated UTP 4-pair cable to (8) Wireless Access Point locations.
5. Place (1) Cat6A blue plenum rated UTP 4-pair cable for (5) TV locations.
6. Place 3/4 “fire rated plywood where applicable to the newly constructed IT Data Room.
Paint all plywood with an eggshell white.
7. Place 12” wide Chatsworth ladder racks also on all walls where required.
8. Place (1) Chatsworth standard 7’ x 19” wide data rack. Dedicate for all data station cabling, fiber net-working, network switching equipment, Wireless Access Points, Public Address Speakers, Cameras, and any other special circuits which may be required.
9. Install (2) Chatsworth Velocity type double sided 10” vertical wire managers.
10. Terminate all Cat6A Data, Cameras, PA Speakers, TV’s and Access Points.
11. At work locations terminate all.
12. Label and test.
SCHEDULE
The daily size of the work crews will be determined by J. D. Briggs Communication, Inc.
Arrangements other than as depicted in this schedule require advance notice and are subject to available personnel, expedited delivery expense, differential and/or overtime expense unless waived by J. D. Briggs Communication, Inc. in writing.
WARRANTY
J. D. Briggs Communication, Inc. provides a one-year warranty on all workmanship. 3 City of Azusa-Library Renovation-Data Cabling & Low Voltage Requirements for P.A. Speakers, Cameras, TV’s and WAP’s Quote Maggie 7/21/26
PAYMENT TERMS
It is standard policy for J. D. Briggs Communication, Inc. to obtain the material charge at contract signing and the remainder of the contract value upon completion of installation.
PRICING SUMMARY
J. D. Briggs Communication, Inc. will provide all labor and material required to perform the project as described in the Scope of Work for the following price, without Bond(s).
BREAKDOWN is as FOLLOWS:
1) Data Cabling
Labor $81,595.00
Material $42,815.00
Total $124,410.00
2) P. A. Speaker Cabling & Installation
Labor $10,800.00
Material $19,378.00
Total $30,178.00
3) Camera Cabling and Installation
Labor $9,850.00
Material $5,212.00
Total $15,062.00
4) Wireless Access Points (WAP) Cabling and Installation Labor $5,940.00
Material $1,900.00
Total $7,840.00
4 City of Azusa-Library Renovation-Data Cabling & Low Voltage Requirements for P.A. Speakers, Cameras, TV’s and WAP’s Quote Maggie 7/21/26
5) TV Cable Installation
Labor $3,780.00
Material $2,550.00
Total $6,330.00
Total Labor & Material
Labor $111,965.00
Material $ 71,855.00
TOTAL $183,820.00
Upon acceptance of this proposal, customer authorization by signature is required to go forth with this project. Please email signed copy to [email protected] .
Authorization: ___________________________________ Date: __________________ Typed Name: ___________________________________