CONSENT ITEM
E-17
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: JEFFREY LAWRENCE CORNEJO, JR., CITY CLERK
DATE: SEPTEMBER 21, 2026
SUBJECT: CONSIDERATION OF REQUEST TO WAIVE FEES FOR THE USE OF THE CIVIC AUDITORIUM FOR CANDIDATES’ FORUM FOR NOVEMBER 3, 2026
MUNICIPAL ELECTION
BACKGROUND:
The League of Women Voters of East San Gabriel Valley (League), in coordination with the Azusa Chamber of Commerce (Chamber) has requested the use of the Civic Auditorium on October 6, 2026 to hold a Candidates’ Forum for the candidates listed on the November 3, 2026, General Municipal Election ballot. The Chamber will host the Forum and all candidates will be invited to participate via the League.
The Chamber has submitted an application for the use of the Auditorium, which is required for use of the facility, and has requested that all fees associated with the use of the auditorium for the Forum be waived.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1) Waive all fees associated with the use of the Civic Auditorium for the holding of a Candidates’ Forum for the November 3, 2026, General Municipal Election.
ANALYSIS:
Per the City’s Resolution of Fees and Charges, the cost for use of the auditorium is $110 per hour after 4:00 p.m. The Chamber has also requested that the event be recorded. The City has a contracted video technician who is responsible for all video production at a fee of $250.00 per meeting. Per the auditorium policy, only the City Council can waive these fees.
FISCAL IMPACT:
The proposed recommendation waives the auditorium rental fee of $330.00 and video production fee of $250.00 for a general fund impact of $580.00.
Request to Waive Auditorium Use Fees
September 21, 2026
Prepared by: Reviewed by:
Annette Juarez, MMC Jeffrey Lawrence Cornejo, Jr.
City Clerk Services Manager City Clerk
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1) Auditorium Application