ADMINISTRATIVE REPORT
MEETING DATE: January 8, 2025 AGENDA CATEGORY: Consent - Bids TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: December 20, 2024
SUBJECT: Purchase of half -ton extended cab 4x2 pickup trucks for various Departments and Divisions.
1. Accept bid and approve purchase of nine (9) half-ton extended cab 4x2 pickup trucks from Jim Burke Ford, Bakersfield, CA ($397,465.58) for the Recreation and Parks Department, Water Resources Department, and the Public Works Department’s Fleet Division, General Services Division, and Streets Division.
2. Appropriate $44,163 Equipment Management Fund balance to the Public Works Department’s Operating budget to complete the purchase of one unit for the Fleet Division.
3. Appropriate and transfer $4,163 Domestic Water Fund balance to the Public Works Department’s Operating budget within the Equipment Management Fund to complete the purchase of one (1) unit for the Water Resources Department.
4. Use previously approved contingency funds in the amount of $35,140 to complete the purchase of seven (7) units for the Recreation & Parks Department, and the Public Works Department’s General Services Division and Streets Division.
RECOMMENDATION:
Staff recommend acceptance of the bid and approval of the appropriations.
BACKGROUND:
Bids were solicited for nine (9) half -ton extended cab 4x2 pickup trucks for the Recreation and Parks Department, Water Department, and the Public Works Department’s Fleet Division, General Services Division, and Streets Division. Two bids were received in response to the solicitation.
This purchase will replace seven units that are more than eleven years old and past their useful life. The units meet the criteria for replacement as determined by the Fleet Division and will be replaced with newer and more efficient units for the Recreation & Parks Department, and the Public Works Department’s General Services Division and Streets Division. One unit will be an unbudgeted purchase that was previously approved by staff for the Fleet Division, and the remaining unit to be purchased will be an additional unit previously budgeted for the Water Department.
The two bids received are as follows:
BIDDER AMOUNT MAKE/MODEL BID
Jim Burke Ford
Bakersfield, CA $397,465.58 Ford
F150 Extended Cab
Haddad Dodge
Bakersfield, CA $414,383.29 RAM
1500 Tradesmen
Staff find the bid submitted by Jim Burke Ford, Bakersfield, CA for $397,465.58 ($44,162.84 per unit) to be acceptable and recommend approval of the purchase.
FISCAL IMPACT:
Funds in the amount of $314,000 are budgeted in the Equipment Management Fund for this purchase. An appropriation in the amount of $44,163 will be necessary to complete the purchase of one unbudgeted unit previously approve d by staff for the Fleet Divisio n. $20,189 in rental recovery rates have been collected and will be used towards the purchase. $40,000 has been previously budgeted for the purchase of one additional unit for the Water Resources Department. An appropriation and transfer in the amount of $4,163 Domestic Water Fund balance to the Public Works Department’s Operating budget within the Equipment Management Fund will be necessary to complete the purchase of one additional unit for the Water Resources Department. Contingency funds previously appr oved by Council on June 26, 2024, as part of the Fiscal year 2024-25 budget are included in the Equipment Management Fund and will be used to cover the shortage of $35,140 to complete the purchase of seven (7) units for the Recreation and Parks Department, and the Public Works Department’s General Services Division and Streets Division.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
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