ADMINISTRATIVE REPORT
MEETING DATE: January 22, 2025 AGENDA CATEGORY: Agreements TO: Honorable Mayor and City Council
FROM: Gregory Pronovost, Technology Services Director
DATE: January 8, 2025
SUBJECT: Amendment No. 2 to Agreement No. 2023-078 with Tel-Tec Security Systems, Inc. (increasing compensation$150,000; revised not to exceed $400,000) for the installing, repairing, and maintaining burglar alarms, access control, electronic door and gate hardware, and intercom systems on as-needed basis.
RECOMMENDATION:
Staff recommends approval of agreement.
BACKGROUND:
Agreement No. 2023-078 with Tel-Tec Security Systems Agreement was brought before the council on April 12, 2023, to acquire as-needed services from Tel-Tec Security Systems, Inc. for the installation, maintenance, repair, and monitoring of supervised burglary alarm systems, access control systems, electronic door and gate hardware, and intercom systems that cannot be reasonably obtained through the usual bidding procedures due to integration with an existing system and authorizing the Finance Director to dispense with bidding therefore, not to exceed $120,000.
Tel-Tec Security Systems, Inc. is a local security installation, maintenance, monitoring, and repair company that the City of Bakersfield uses for installation and monitoring of burglar alarms and electronic door and gate access control. The security systems and monitoring provided by Tel-Tec assist in the City's efforts to secure City facilities and buildings to reduce or eliminate damage, theft, vandalism, or unauthorized use by others, as well as provide City employees' safety and security. The City is satisfied with the quality of materials and work provided by Tel-Tec. The efforts to secure City facilities and buildings are part of many city buildings and projects that will take multiple years to complete. The cumulative total for individual contracts with Tel-Tec is approaching the $250,000 allotment.
The city requests that the council consider increasing the Agreement to a new not-exceeding value of $400,000.
FISCAL IMPACT:
The Department provides payment on behalf of the other requesting departments within its operational budget and charges the various funding sources city-wide for the services requested. The increase will be covered within current budgets, and it has allocations within its current Fiscal Year 2024-25 budget.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Tel-Tec Agreement