CITY OF BAKERSFIELD CLASS SPECIFICATION: 59885
UNIT: GENERAL SUPERVISORY
EE04: PROFESSIONALS
CLASS TITLE: GRANT ADMINISTRATOR
CLASS SUMMARY:
Under general direction, plans, supervises, trains, and coordinates the activities of staff responsible for implementing, monitoring and reporting a grant portfolio related to economic and community development grant programs; to coordinate assigned activities with other City departments, divisions, and outside agencies; and to provide highly responsible and complex administrative support to department management; and performs other work as assigned.
REPRESENTATIVE DUTIES:
The following typical tasks and responsibilities are representative of this classification.
They are descriptive, not limiting.
Essential Duties:
Plans, supervises, and coordinates the activities of assigned staff responsible for implementing grant activities and all related reporting requirements; Facilitates project meetings, documents project decisions, progress, and next steps; Confers with stakeholders and grant partners to ensure programs/applications meet requested objectives;
Creates and documents long-term strategies for project related operations; Develops and supervises the implementation of goals, objectives, policies, and priorities for housing, homeless, economic and community development programs and grants; Ensures effective communication between stakeholders, and internal and external partners;
Prepares grant revisions, amendments, and/or extensions as deemed necessary; Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures;
Develops specialized reports, critical to quality metrics and key performance indicators related to grant funded projects;
Assesses and monitors work load, administrative and support systems, and internal reporting relationships;
Participates in the development and administration of the housing, homeless, economic and community development programs and grants annual budget; Directs the monitoring of and approve expenditures; direct and implement adjustments as necessary.
Serves as a liaison for the department with other City departments, divisions, and outside agencies;
Prepares and presents staff reports and other necessary correspondence.
DISTINGUISHING CHARACTERISTICS:
CLASS TITLE: GRANTS ADMINISTRATOR 59885
2 The Grants Administrator is the professional supervisory -level classification responsible for development and coordination of multiple grant programs life -cycles and activities within the department. The position is distinguished the analyst classification , as the latter perform components of project activities but do not develop or own the full scope of an assigned project/grant.
MINIMUM QUALIFICATIONS:
Knowledge of:
Principles and practices of effective employee supervision, including selection, training, performance evaluation, motivation, and coaching;
Related Federal, State, and local laws, codes, and regulations; Operational characteristics, services, and activities of economic and community development programs;
Organizational and management practices as applied to the analysis and evaluation of economic and community development grants policies and operational needs; Modern and complex principles and practices of housing, homeless, and economic and community development grant development and administration; Principles and practices of budget preparation, development and administration; Principles and practices of effective project management principles, best practices, tools and methods;
Customer service and collaborative problem-solving techniques and practices; Techniques for effective technical documentation and report writing; Organizing work, setting prior ities, meeting critical deadlines, and following up on assignments with minimum direction;
Principles and practices of research, analysis, and report writing; Regulatory and programmatic requirements and services as they relate to assigned program;
Personal computer applications related to work.
Ability to:
Plan, coordinate, supervise, assign, and evaluate work; Interpret regulations with firmness, tact, and impartiality; Make sound independent judgments within established guidelines; Establish and maintain effective working relationships with vendors, property owners, stakeholders, grant partners, and other agencies;
Communicate clearly and concisely, orally and in writing; Represent the city and department in a professional manner; Operate a personal computer , at a highly proficient level, computer applications, and software including Word, Excel, and other software relevant to the assigned program area; as well as social media platforms;
Effectively handle multiple priorities, organize workload, and meet deadlines; Maintain accurate records and preparing clear, concise and well-written letters, notices, reports and documentation and making clear oral presentations; CLASS TITLE: GRANTS ADMINISTRATOR 59885
3 Conduct meetings including preparing and presenting appropriate information; Provide administrative and professional leadership and direction for grant programs; Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Negotiate and manage contracts with consultants and developers. Research, analyze, and evaluate new housing, homeless, economic and community development programs and grant service delivery methods, procedures, and techniques. Prepare and administer budgets;
Manage and track project procurements and budgets;
Prioritize and manage work against critical project timelines in a fast-paced environment; Exercise independent judgment and initiative within established guidelines; Work both independently and in a team-orientated, collaborative environment; Carry out tasks and assignments independently with careful attention to detail; Prepare and present clear and concise technical or analytical reports and visually engaging presentations for various stakeholders;
• Interpret and apply program requirements and/or regulatory practices, rules, and policies to actual situations;
Collect and analyze data and reach a sound conclusion.
Training and Experience:
A Bachelor’s Degree from an accredited college or university in in planning, public administration, business administration, or related field; AND Three (3) years of professional progressively responsible experience in the development, delivery, monitoring, or evaluation of complex administrative programs/projects which must include at least one (1) year of supervision; OR
Equivalent combination of training and experience which provides the capabilities to perform the described duties.
Licenses, Certificates and Special Requirements:
Possession of a valid California Class “C” Driver’s License.
Physical Conditions or Special Working Conditions:
Standard office environment and working conditions.
Requires off-site field visits to attend meetings and oversee and evaluate project status.
Approved by Miscellaneous Civil Service Board: January 21, 2025 Approved by the City Council: