ADMINISTRATIVE REPORT
MEETING DATE: January 22, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Christi Tenter, Human Resources Director
DATE: January 10, 2025
SUBJECT: Job Specification Update and Salary Resolutions 1.22.25
1. Amendment No. 16 to Resolution No. 098-23 setting salaries and related benefits for officers and employees of the General Supervisory and Management Units and adopting salary schedule and related benefits.
2. Amendment No. 8 to Resolution No. 052-23 approving Memorandum of Understanding for employees of the Blue and White Collar Units and adopting salary schedule and related benefits.
3. New Job Specification: Grants Administrator #59885
RECOMMENDATION:
Staff recommends approval of the resolutions and the new job specification.
BACKGROUND:
Human Resources oversees the administration of citywide class specifications. Periodically class specifications require updates to reflect changes and/or modernization to reflect current job duties and required minimum qualifications. These updates provide an accurate description of the job duties which is essential in providing candidates a comprehensive overview of positions during recruitment efforts.
New classifications may also be created to support organization growth and skills required to meet work requirements. A summary of new positions and salary changes to support attraction, retention, and operational goals, is summarized below:
Grants Administrator #59885: On November 20, 2024, a Resolution was adopted to accept the Environmental Protection Agency Community Change Grant Program. Grant funds included a position to carryout related programs which encompasses administering approximately $42,165,629.53 in funds. This new position will be managing multiple contract agreements, managing the relationships not only with the providers, but also community based organizations, and host community meetings. The funding was based on calenviroscreen and will need to track indicators of pollution burdens and the improvements to those indices that are mad e from the activation of the projects. This is a unique role and duties supported created of a new job classification to outline essential duties.
Funding for this position is provided through an awarded and allocated grant for a 3-year period.
No additional budgetary allocation is necessary for this addition and no impact to the General Fund.
Senior Legal Secretary #26315: In June of 2020 a Seni or Legal Secretary job specification was created and approved. This single -class position, allocated to the City Attorney’s Office, is the primary contact for the City Attorney and assumes all responsibilities connected with that function. Scope of work includes all of the duties of a legal secretary and an advanced -level of experience in order to address complex and sensitive matters, exercising a higher degree of
judgment and independence. The position is a lead role and provides general direction for administrative staff. At this time, human resources has reviewed the classification duties and recommends the salary grade be adjusted to be equivalent with the existing, Administrative Assistant II (AA II) classification. AA II positions are the mo st advanced in the administrative support series, providing administrative support to department heads.
This change represent s a salary increase of approximately 7.15% (base salary) and there is currently only one position allocated. No additional budg etary allocation is necessary for these changes and there is no addition to the approved headcount.
Approval of the Resolution amendments updates the salary change on the approved salary schedule for the designated units.
FISCAL IMPACT:
Position funding is inclusive of the approved Fiscal Year 2024-25 budget, no additional allocations are being requested. No request to amend the current year budget.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
1. Resolution No. 098-23 Amend 12
2. Resolution No. 052-23 Amend 7
3. Grants Administrator 59885