ADMINISTRATIVE REPORT
MEETING DATE: February 12, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: January 21, 2025
SUBJECT: Amendment No. 1 to Agreement No. 2024-125
with American International Environmental (increase compensation $220,000, total not to exceed $420,000, and extend term to May 22, 2026) for landfill gas system services at Bakersfield Sanitary Landfill (BSL).
RECOMMENDATION:
Staff recommends approval of the amendment.
BACKGROUND:
The Bakersfield Sanitary Landfill (BSL), located at 4200 Panorama Drive, is an 85-acre landfill that has been inactive since 1983. Multiple projects over time added various features to mitigate and treat the gas that is generated from the landfill. Final closure occurred in 2014 and included installation of a monolithic soil cover over the existing intermediate soil cover, installation of additional gas collection wells, and automated carbon cannisters inclusive of a condensate collection tank. Continued monitoring and maintenance of the closed la ndfill is required and generally has been managed with a combination of consulting, contract services, and in-house staff.
On May 22, 2024 the City entered into Agreement No. 2024-125 with American International Environmental (AIE Inc.) for a one-year term with the option of four (4) consecutive one-year periods with a not to exceed amount of $200,000. AIE Inc. was originally selected through a Request for Qualifications (RFQ) selection process. Services provided include monitoring, testing, and carbon media replacement for landfill gas treatment.
Currently, staff recommends amending Agreement No. 2024-125 for an additional one-year term, expiring May 22, 2026 , and increasing the compensation by $ 220,000, for a revised not to exceed amount of $420,000.
FISCAL IMPACT:
This agreement is funded by the Refuse Enterprise Fund; therefore, no impact to the City General Fund.
In addition, approximately 25% of site operational costs are reimbursed by Kern County. The expense account number, 421-4081-587-50.91, is sufficiently funded.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Agreement with Exhibit