ADMINISTRATIVE REPORT
MEETING DATE: February 12, 2025 AGENDA CATEGORY: Consent - Bids TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: December 12, 2024
SUBJECT: Sewer Lift Station Rehabilitation at Ming Avenue and Grand Lakes Avenue
1. Accept bid and approve contract with GSE Construction ($1,207,800.00) for the project.
2. Authorize staff to approve, as necessary, up to $120,000.00 in City-controlled contingency for unforeseen conditions encountered during construction of project. (Ward 5)
RECOMMENDATION:
Staff recommends acceptance of low bid, approval of contract, and approval of City -controlled contingency.
BACKGROUND:
The work to be performed consists, in general, of the rehabilitation of an existing sewer lift station, referred to herein as the Ming/Grand Lakes Lift Station. The Ming/Grand Lakes Lift Station is located within a gated portion of the Seven Oaks community, directly northeast of the intersection of Ming Avenue and Grand Lakes Avenue. Work components include, but are not limited to: the installation and maintaining of temporary bypass pumping; construction of short length s of new sewer lines and force main; partial demolition of and reconstruction of the Ming/Grand Lakes Lift Station complete with all appurtenances; construction of lift station site improvements such as grading, aggregate base surfacing, and paving; furnishing and installing all electrical items and coordination with the utility company; testing and adjustment of equipment, and all other items necessary to complete the project and as specified herein.
Item No. 1. This project is funded through Sewer Enterprise Funds (SEF). The Engineer’s Estimate for this project was $1,487,000.
On December 12, 2024 the City received 7 (seven) bids for this project. All 7 bids were deemed acceptable.
Those acceptable bids are as follows:
GSE Construction
7633 Southfront Rd., Ste. 160 in the amount of $1,207,800.00 Livermore, CA 94551
Nicholas Construction
251 Carsen Way in the amount of $1,301,540.00
Shafter, CA 93263
SW Construction
5303 Woodmere Dr. in the amount of $1,326,304.35
Bakersfield, CA 93313
HPS Mechanical, Inc.
3100 E Belle Terrace in the amount of $1,475,600.00
Bakersfield, CA 93307
RE Chaffee Construction, Inc.
6025 Park Drive in the amount of $1,748,400.00
Wrightwood, CA 92397
Telstar Instruments
4017 Vista Park Court in the amount of $1,758,816.40 Sacramento, CA 95834
Caliagua, Inc.
4930 E La Palma Ave. in the amount of $2,054,276.00 Anaheim, Ca 92807
Staff recommends acceptance of the bids and approval of the construction contract to the lowest responsive and responsible bidder, GSE Construction.
Item No. 2. Bakersfield Municipal Code section 3.20.105(E) authorizes Public Works Contract Amendments to be executed via Change Order, provided that Change Orders which exceed $10,000 must be approved by the City Council. Staff is requesting pre -approval of up to $1 20,000 for City -controlled contingency for unforeseen conditions encountered during constructi on of this project, to be executed via authorized Change Order(s). Any costs which exceed the City Council approved contingency, cumulative or otherwise, would require action and approval from the City Council. This City-controlled contingency will save s taff time by not having to prepare multiple Council reports for individual routine change orders throughout the project, should they arise. All remaining contingency funds not used will be returned to the fund balance at the end of the project.
FISCAL IMPACT:
This project is funded with Sewer Enterprise Funds; therefore, there is no impact to the City General Fund.
There are sufficient funds in this project (E4K308) to award the contract, pay for construction engineering, and City-controlled contingency .
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Signed Construction Project Agreement