ADMINISTRATIVE REPORT
MEETING DATE: February 26, 2025 AGENDA CATEGORY: CONSENT - Agreements TO: Honorable Mayor and City Council
FROM: Darin Budak, Recreation and Parks Director
DATE: February 12, 2025
SUBJECT: Amendment No. 2 to Agreement 2021-066 with Nishikawa Property Maintenance (increase compensation $125,862.00; revised not to exceed $654,922.00 and extend term by one year), for continued sports field maintenance at the Mesa Marin Sports Complex (Ward 3)
RECOMMENDATION:
Staff recommends approval of the amendment.
BACKGROUND:
Mesa Marin Sports Complex (MMSC) provides year -round softball league play and tournament rentals.
The facility allows three seasonal City-run leagues serving approximately 500 teams annually and attracts regional, state, and national tournament play. The m aintenance and conditions of the sport fields is imperative to ensure the facility provides the best possible field conditions to market the complex for regional, state, and national tournaments.
On March 17, 2021, Council approved Agreement No. 2021 -065 with Nishikawa Property Maintenance, Inc. (Contractor) to provide sports field maintenance. The initial term of the agreement was for a 3 -year period terminating on March 17, 2024 and a not to exceed amount of $354,060.00.
On February 14, 2024, Council approved Amendment No. 1 to Agreement No. 2021-066 by increasing the compensation by $175,000.00 with a new not to exceed amount of $529,060.00 and extended the term of the agreement by one year terminating on March 17, 2025.
The City and Contractor have agreed to continue sports field maintenance at MMSC. Amendment No. 2 to Agreement No. 2021 -066 will increase the compensation by $125,862.00 to a new not to exceed amount of $654,922.00 and extend the term of the agreement by one year terminating on March 17, 2026.
FISCAL IMPACT: Recreation and Parks Department’s FY 2024/25 adopted operating budget within the General Fund has sufficient funds to allow for the continuance of the maintenance agreement. No additional appropriation is required.
COUNCIL GOAL:
Reliable Infrastructure
Community Character & Quality of Life
ATTACHMENTS:
Amendment No. 2 to Agreement 2021-066