ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2025 AGENDA CATEGORY: Consent - Agreement TO: Honorable Mayor and City Council
FROM: Kristina Budak, Water Director
DATE: February 28, 2025
SUBJECT: Agreement with NV5, Inc. ( $377,690.56) to provide construction management and inspection services for the Pioneer Canal Headgate Replacement. (Ward 4)
RECOMMENDATION:
Staff recommends approval of the agreement.
BACKGROUND:
The Water Department is currently working on the Pioneer Canal Headgate Replacement project which is set to begin construction activities in April 2025. This project requires construction management and inspection services beyond current City staff resources and availability, therefore a consultant from the City’s On-Call Library of Professional Firms was selected to assist with the project.
On F ebruary 4, 2025, NV5 submitted a proposal to provide construction management and inspection services for the Pioneer Canal Headgate Replacement project.
The project involves replacing the existing headgate north of the Bellevue Weir and River Walk Park. The scope of work includes:
Demolition and removal of the existing headgate, adjacent retaining wall, and associated rip rap Construction of a new headgate equipped with two motor -controlled radial gates and a weir board bay
Installation of wingwalls, abutments, and an adjacent retaining wall Canal improvements, including side slope stabilization with riprap and invert reinforcement with soil-cement
City staff recommends approval of the agreement with NV5 based on their qualifications being aligned with the scope of work and their proposal being favorable to the City. The proposed agreement is for the full duration of the project construction phase with total compensation not-to-exceed $377,690.56.
FISCAL IMPACT:
Sufficient funds are budgeted in the Water Resources Capital Improvement Budget within the Agricultural Water Fund, therefore, no impact to the City General Fund.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
1. Agreement
2. Exhibit A
3. Exhibit B