ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2025 AGENDA CATEGORY: Consent - Agreement TO: Honorable Mayor and City Council
FROM: Kristina Budak, Water Director
DATE: February 26, 2025
SUBJECT: Amendment No. 3 to Agreement 2023-050 with Provost and Pritchard Engineering Group Inc. (increase compensation $10,000; revised not to exceed $123,700)to provide design and engineering services for Wastewater Treatment Plant No. 3 Septage Processing Unit Upgrade.
RECOMMENDATION:
Staff recommends approval of amendment.
BACKGROUND:
Wastewater Treatment Plant No. 3 has two septage receiving stations that receive septage discharged by permitted haulers. Each station is equipped with a rock trap and a septage processing unit, which remove rocks, gravel, rags, and coarse solids from the septage. This reduces the potential for d amage to downstream equipment.
On February 22, 2023, City entered into Agreement No. 2023 -050 with Provost & Pritchard Engineering Group, Inc. (P&P) to provide design and engineering services for the Septage Processing Unit Upgrade project. P&P was selected from the City’s On-Call Library of Professional Firms and approved by staff after their proposal was found to be acceptable.
On December 13, 2023, Amendment No. 1 to Agreement No. 2023 -050 was approved, increasing compensation by $18,700 for additional scope of work.
On September 25, 2024, Amendment No. 2 to Agreement No. 2023 -050 was approved, increasing compensation by $20,000 for additional scope of work.
During construction, a higher -than-expected number of RFI submissions exceeded the available project budget. This proposed amendment will allocate an additional $10,000 for design consultant support not to exceed $123,700 and extend the term through December 31, 2025, to ensure project completion.
FISCAL IMPACT:
Sufficient funds are budgeted in the Sewer Enterprise Fund capital improvement program for this amendment, therefore, there is no impact to the City General Fund associated with this amendment.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
1. Amendment
2. Exhibit A
3. Exhibit B
4. Exhibit C
5. Exhibit D
6. Exhibit E