ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Gary Hallen, Assistant City Manager
DATE: March 4, 2025
SUBJECT: Amendment No. 5 to Agreement No 14-026
with Overland, Pacific and Cutler (extend the term to December 31, 2027) to complete work needed for the Centennial Corridor (Ward 2)
RECOMMENDATION:
This is where you enter the recommendation
BACKGROUND:
In February 2014, the Federal Highway Administration (FHWA) and Caltrans approved $165,000,000 in federal funding for the early acquisition of right -of-way for the Centennial Corridor Project, pursuant to federal legislation known as the Moving Ahead for Progress in the 21st Century Act (MAP-21).
Because of the magnitude and the need for specialized expertise in the delivery of the right of way for this type of project, it was determined that retaining the services of a right of way consultant would be in the best interest of the Thomas Roads Improvement Program partner agencies and the project.
On March 5, 2014, the City entered into Agreement No. 14-026 with Overland Pacific and Cutler (OPC) to provide right of way services necessary for the Centennial Corridor Project. On March 2, 2016, Agreement No. 14-026 was amended to expand the scope of work to include demolition procurement and oversight, and additional right of way engineering services. The amount of compensation was increased for the additional work not included in the original Agreement. On March 29, 2017, Agreement No. 14-026 was amended a second time to reallocate the remaining monies within the existing budget to more accurately reflect the work necessary to complete the Project at no additional cost to the City. On April 11, 2018, Agreement No. 14-026 was amended for a third time to expand the services to include the relinquishment of Westside Parkway to Caltrans and to add additional compensation for the additional work. On February 8, 2023, the City entered Amendment No. 4 to extend the expiration of the contract to December 31, 2024.
Amendment No. 5 to Agreement No. 14 -026 will extend the expiration of the contract to December 31, 2027. The scope of work with OPC under Agreement No. 14-026 encompasses the consultant assisting the City with the disposal of excess lands and the relinquishment of the freeway, once complete, to Caltrans.
Construction of Centennial Corridor is substantially complete; however, the route adoption process and the disposal of the excess lands is not completed. Therefore, more time is needed to accomplish the tasks as defined in the agreement.
FISCAL IMPACT:
The funding for this agreement is previously allocated within the Centennial Corridor Project using State and Federal funding, therefore no impact to the City General Funds.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Amendment No. 5 to Agreement Number 14-026